Benadir Regional Administration Somalia Urban Investment Project (SUIPP)

Terms of Reference

1. Project Background The Somali Urban Investment Planning Project (SUIPP) will support feasibility, assessment and preliminary design

studies for urban investment activities, which could be funded from a Multi Partner Fund (MPF), in the

municipalities of Mogadishu, Hargeisa and Garowe.

The SUIPP comprises a “project to prepare a project”. The main project – to be prepared by SUIPP -, called the

Somali Urban Development Project (SUDP), has an estimated budget envelope of US$86.11m intended for support

by the MPF. Pursuant to relevant Bank Operating Procedures, which specifically allow for such situations, and

given that the project has an environmental safeguard categorization of B, the activities to be supported under the

SUDP will include both detailed project design and implementation. The activities to be undertaken under the

SUDP constitute the rehabilitation and upgrading of primary and secondary/community roads, a potential

combination of the upgrading of intra-city roads and/or bridge-building in Garowe, the enhancement of solid and

liquid waste management and water supply in Hargeisa, the extension and institutionalization of the Local

Development Fund, and institutional strengthening activities focused on the three municipalities and the Hargeisa

Water Agency. These activities have been identified through a process of technical work and dialogue the Bank

Task Team has undertaken during a number of visits to the three cities and are described in the Project

Information Document for the SUDP and in the Aides Memoire produced after each visit. A detailed description of

the SUDP is attached the PIM as Annex 1.

Preliminary preparation, which includes feasibility studies and preliminary design for the main infrastructure

activities under the SUDP, as well as a number of potential urban infrastructure investments on the Somali

territories, and a range of institutional assessments, will be undertaken under the SUIPP also to be supported by

the MPF. Some of the output of the technical work undertaken under the SUIPP will provide the basis for the

preparation of the SUDP, while the scope of TA should also be applicable to urban development projects in a

variety of different funding contexts. It should be noted that final design work itself – e.g. detailed engineering

design, social and environmental impact assessments, exploratory drilling and preparation of bidding documents –

will not be undertaken as part of the SUIPP. They will be undertaken as part of the SUDP or other projects under

different financing arrangements and funding to cover these costs will be included in the project documentation

and proposals relating to that operation.

Overall, the SUIPP will support two basic types of activity:

a. Feasibility and preliminary design studies for the physical investments that will be supported by the SUDP and

other urban development projects, and institutional assessments of the agencies that will execute these

investments to provide an informational and analytic base for the preparation of institutional strengthening

activities that will be supported by the SUDP. In order to facilitate the quick execution of these activities in the

fragile and conflict affected environment of the Somali territories, they will be executed by the Bank pursuant to

OP 10 (para 12);

b. Provision of technical assistance to enhance the capacity of the Somali executing agencies to prepare and

implement urban development projects, such as the SUDP, effectively and efficiently and to mitigate fiduciary and

safeguards risk. These activities will be client executed.

The SUIPP activities briefly described in “b” above will implemented by three different agencies, namely the

Mogadishu Benadir Regional Administration (BRA), the Garowe Municipality (GM) and the Hargeisa Municipality

(HM).

In order to establish sufficient capacity to prepare and then implement the SUDP, technical assistance for the BRA

will need to be recruited under SUIPP comprising a full-time project coordinator, full-time procurement specialist,

full-time financial management specialist, a full-time social and environmental specialist, and a full-time

monitoring and evaluation specialist, full time communication & Conflict resolution specialist, project engineer and

Admin & finance officer. Operating and minor equipment costs related to the recruitment and employment of

these positions will also be incurred. In addition, some training and capacity building for these individuals and

other staff associated with preparation and execution of the SUIPP and SUDP will be required.

SUIPP Project Coordinator The SUIPP Project Coordinator PC will have overall responsibility for the management of SUIPP and the SUIPP

team. The PC will also be the primary interlocutor for the Project with the Minister of Finance and with the World

Bank. The PC will also ensure the Project is implemented in compliance will all fiduciary and safeguards

requirements, reviewing and approving all reporting on the project within the Ministry and with the World Bank.

The PC shall also ensure active engagement with other ministries, regional and administrative districts in the

implementation of the Project in order to ensure its smooth implementation.

The PC will undertake the role and responsibilities as set out above and in the Scope of Work section of these

TORs.

Scope of Work

The SUIPP Project Coordinator has the following overall responsibilities:

1. Preparing monthly and quarterly work plans for the PIU, in line with its functions (project preparation, tendering, award, implementation and supervision)

2. Ensuring that the PIU carries out its functions on schedule, and to an acceptable standard 3. Leading BRA-PIU project identification consultations at all districts of Banadir Region. 4. Maintain excellent communications with the World Bank. 5. Overseeing the BRA-PIU procurement process 6. Participating in BRA-PIU monitoring visits. 7. Ensure that Environmental and Social Safeguard guidelines and policies are adhered to. 8. Ensuring that the BRA-PIU prepares monthly and quarterly progress reports for consideration by the

World Bank 9. Managing SUIPP personnel in line with SUIPP Project Implementation Manual policies and guidelines

(including anti-corruption guidelines and Code of Conduct). 10. Ensuring safety and security of SUIPP PIU resources.

I. Period of Performance

The SUIPP Project is expected to begin 01 /06/2016 and close 30 June 2017. PC contract will be for

approximately 9 months on a full time basis. Follow on implementation of SUDP is planned and the PC

contract is eligible for possible extension.

II. Qualifications

1. Relevant university degree, preferably Master’s degree in social sciences or international development. 2. Minimum of 7 years of relevant working experience in project development and management in Somalia

3. Demonstrate experience in managing teams 4. Strong working knowledge of procurement processes 5. Strong understanding of best-practice approaches to monitoring 6. Strong communication and representation skills. 7. A drive for results in a relatively high-volume, quick-paced programme environment, creativity and

analytical capability required to respond to evolving programme demands and current events. 8. Strong inter-personal skills and ability to work within and build a team environment, ability to provide

both detailed and strategic analysis, excellent communication and negotiation skills, ability to work effectively and harmoniously within a diverse work environment.

9. Ability to adapt and cope with change. 10. Excellent computer skills. 11. Written and spoken fluency in Somali and English required. 12. Understand well in local dynamics

SUIPP PIU-BRA Financial Management Specialist

2. Objective of the Assignment

The objective of the assignment is for the SUIPP-BRA Financial Specialist (FS) to perform all necessary financial

management (FM) activities under SUIPP for the period of the assignment. The FS will work in close coordination

with the FGS External Assistance Fiduciary Section (EAFS) within the Ministry of Finance, Office of the Accountant

General. The FS will manage the financial management activities of the project in strict compliance with: (i) EAFS

Manual (ii) the requirements of the Agreement between the World Bank and the Government; (iii) Project

Appraisal Document (PAD) iv) the Project Implementation Manual (PIM) for this project which is based on

appropriate financial management best practice and international accounting standards.

Scope of work:

1) Maintain all accounting records in line with approved accounting standards and in line with the World Bank’s

and Government’s regulations;

2) Render periodic reports, (i.e. monthly/quarterly/annually) in the formats approved by the World Bank and FGS

and in line with the project documents and financing agreement;

3) Ensure that disbursements are made in accordance with approved annual budgets and work plans together

with the Project management;

4) Ensure that all payments are done in accordance with good accounting practices and in line with the project

objectives and financing agreement;

5) Where applicable, ensure that the required the World Bank No Objection letters relating to an expenditure

have been rendered by the Bank before effecting payment;

6) Ensure prompt release of funds once approved to beneficiaries;

7) Ensure that required accounting and submissions of returns by beneficiaries who receive advances are fully

supported, complete, accurate and timely;

8) Maintain relevant books and records for the Project that reflects the components and activities;

9) Ensure that the filing system of the accounting records are satisfactory at all times and they are easily

retrievable for reviews and audit purposes;

10) Ensure that all accounting records are updated promptly;

11) Prepare monthly bank reconciliations for the project bank accounts, including designated and project

accounts;

12) Ensure financial reports are prepared in accordance with agreed formats and in line with the financing

agreement;

13) Prepare Unaudited Quarterly Financial Reports (IFRs) and Annual Financial Statements for all Project Funds are

prepared and analysed according to the categories and project components as appropriate, and provide timely

reporting of any material variances;

14) Together with the SUIPP Coordinator, maintain, develop and update the financial procedures manual on a

regular basis;

15) Liaise with the internal/external auditors to get project financial statements audited and follow up any audit

queries/management letters;

16) Follow up on “No Objection” from the Bank’s Procurement Specialist where not available and ensure they are

properly filed as part of the accounting records;

17) Ensure that no project category/component is overspent without proper authorization from the World Bank;

18) Working with other project staff, prepare annual work plans and budgets. In addition review all aspects of the

Project work plans and budgets based on the results of operations and changing economic conditions and

recommend corrective measures to the management;

19) Initiate corrective measures to address internal financial shortcomings and irregularities as the need arises;

20) Establish and enhance as appropriate, systems of internal control (goods, works, services, fixed assets, civil

works);

21) Prepare, monitor and interpret cash flow forecasts in consultation with the Head of the PIU;

22) Analyse changes in the forecast and advise the project management accordingly;

23) Ensure compliance with operating procedures of Government and the World Bank, e.g. Procurement,

Disbursements, Designated Accounts, SOEs, IFRs, Special Commitments etc.;

24) Monitor, in conjunction with the Procurement Specialist financial management aspects of consulting services

and other procurement contracts;

25) Brief the SUIPP Coordinator on capacity development progress being achieved;

26) In conjunction with the SUIPP Coordinator, the SUIPP Procurement Specialist monitor performance against

agreed Financial Performance Indicators;

27) Prepare quarterly and final reports at the end of the contract period outlining achievements, challenges and

recommendations pertaining to the financial management function;

28) Keep abreast of changes in financial regulations and legislations and ensure the accounting staff is updated on

new developments.

29) Identify key emerging gaps and fiduciary risks that inform the need to revise the EAFS manual and PIM.

30) Reports and other documents shall be submitted in English.

3. Period of Performance

The SUIPP Project is expected to begin 1st June 2016 and close 30 June 2017. The FS contract will be for

approximately 9 months. Follow on implementation of SUDP is planned and the FS contract is eligible for possible

extension.

4. Qualifications

Master’s Degree in accounting, finance or business administration (accounting);

Professional qualification in financial management, registered by and attained final qualification of any

financial management related recognized professional body e.g. CIPFA IPFM, ACCA, CPA etc.;

At least 7 years of experience in audit or financial management;

Preferably at least 2 years of post-qualification experience in financial management directly relevant to

public sector and/or international development organization ;

Experience of project financial management in a developing country; experience in a fragile state is

preferable;

Understand well in local dynamics

Excellent written and oral communication skills in English, to deliver technical financial documents, and

reports; candidates familiar with Somali language will have an added advantage;

Excellent computer skills in Microsoft Office tools (Word, Excel, and PowerPoint) and Internet use,

including database use is required

SUIPP PIU-BRA Procurement Specialist

Scope of Work

The SUIPP Procurement Specialist (PS) will be responsible for providing proper guidance to the PCU on

procurement process and shall be responsible for preparing, implementing and monitoring the Project

procurement plans. The PS will report to the Project Coordinator.

Responsibilities of the PS include:

Creating and ensuring the SUIPP (and later the SUDP) Procurement plan aligns with the Annual Work Plan;

Creating a detailed personnel work plan to assure the timely processing of all planned procurement in

consultation with the Project Coordinator.

Prepare, or ensure the proper and timely preparation of, advertisements, bid documents, requests for

proposals, bid and proposal evaluation reports, minutes of bid openings and minutes of negotiations and

requests for NOLs from the Bank as needed to maintain the procurement schedule.

Collaborate with the Engineers on management of sub-project implementation contracts;

Ensuring that all SUIPP/SUDP procurement is done in accordance with World Bank and applicable FGS

guidelines and regulations;

Contribute as needed to the Quarterly reports and other reporting as requested by the Project

Coordinator;

Participate in and advise the Bid and Tenders Evaluation Committee(s) on the responsiveness of bids and

proposals, particularly in technical matters;

Reports and other documents shall be submitted in English and in Somali when required;

Procurement Specialist shall undertake additional duties as reasonable directed by the Project

Coordinator for the better implementation of the Project.

Period of Performance

The SUIPP Project is expected to begin 01 June 2016 and close 30 June 2017. The PS contract will be for

approximately 9 months. Follow on implementation of SUDP is planned and the PS contract is eligible for possible

extension.

Qualifications

Master’s Degree in accounting, finance or business administration (accounting);

Professional qualification in procurement & financial management, registered by and attained final

qualification of any financial management related recognized professional body e.g. CIPFA IPFM, ACCA,

CPA etc.;

At least 7 years of experience in procurement or financial management;

Exceptional ability to interpret technical specifications and drawing

Preferably at least 2 years of post-qualification experience in financial management directly relevant to

public sector and/or international development organization ;

Experience of project financial management in a developing country; experience in a fragile state is

preferable;

Excellent written and oral communication skills in English, to deliver technical financial documents, and

reports; candidates familiar with Somali language will have an added advantage;

Excellent computer skills in Microsoft Office tools (Word, Excel, and PowerPoint) and Internet use,

including database use is required.

Understand well in local dynamics

SUIPP PIU-BRA Project Engineer

The PIU Engineer will be responsible for overseeing the preparation of the consultant teams preparing the sub-

projects and will oversee preparation of bidding documents and will be involved in the assessment of bids and

consultant processes for work related to sub-projects. The Engineer will also be responsible for assessing quality

and progress of sub-projects, and will coordinate with the Monitoring Agent as well as the Monitoring and

Evaluation Officer and the Procurement Officer.

The PIU Engineer will undertake the role and responsibilities as set out in the Scope of Work section of these TORs.

I. Scope of Work The PIU Engineer is responsible for:

1. Working closely with sub-contractors that will undertake the feasibility study of rehabilitation of primary roads in Mogadishu.

2. Working closely with sub-contractors that will undertake the feasibility study of secondary/tertiary roads in all 17 districts in Mogadishu

3. Consult and inform local communities on implementation of infrastructures and facilities. 4. Working closely with subcontractors to develop preliminary design of primary roads of Mogadishu. 5. Assisting the Procurement Officer in preparation of Bid document; 6. Advising the Project Coordinator progress on all implementation sub-contracts; 7. Identify and manage risks so that maximum benefit to clients and stakeholders is achieved 8. Ensuring full engagement with all stakeholders of the project ; 9. Participate in and advise the Bid and Tenders Evaluation Committee(s) on the responsiveness of bids and

proposals, particularly in technical matters; 10. Support and advise the Project Coordinator as appropriate for the smooth implementation and

administration of the Project including appropriate input to the Quarterly Report; 11. Reports and other documents shall be submitted in English and in Somali when required; 12. Project Engineer shall undertake additional duties as reasonable directed by the Deputy Coordinator for

the better implementation of the Project.

II. Capacity Building The PIU Engineer will serve as mentor to other Engineers in Mogadishu municipality for supervising, performance

and increasing the depth of knowledge in all areas of project management and project design for follow-on SUDP

project.

The Project Engineer will also serve as a resource to Mogadishu Municipality by assisting them to understand

World Bank and FGS procedures for project execution.

III. Period of Performance The PIU-SUIPP Project is expected to begin 1 June 2016 and close 31 June 2017. The project Engineer’s contract

will be for approximately 10 months. Follow on projects are planned and the Project Engineer’s contract is eligible

for possible extension.

The PIU office will be established with in the BRA however occasion site visits will be undertaken by the Engineer

as needed to adequately assist the sub-contractors to perform properly on their duty.

IV. Qualifications 1. Post- Graduate Degree in civil engineering. 2. Minimum of 7 years’ experience with urban and community infrastructure construction and

rehabilitation. Experience executing externally financed projects is desirable. 3. Experience of working project related road building /rehabilitation

4. Demonstrate ability to work within diverse and demanding environments while maintaining excellent

communication and negotiating skills. 5. Demonstrated experience leading teams and successful ability to work within a team environment. 6. Evidence of analytical capacity and competence in providing detailed strategies for the successful delivery

small infrastructure work in challenging situations. 7. Show evidence of report writing skills and technical design 8. Knowledge of local dynamics is an advantage 9. Written and spoken fluency in Somali and English. 10. Experience with World Bank Standard Bidding Documents is highly desirable.

SUIPP PIU-BRA Communication Specialist

The PIU Communication Specialist will undertake the role and responsibilities as set out in the Scope of Work

section of these TORs.

2. Scope of Work The Communications & Conflict resolution Specialist will be responsible for raising awareness of the program and

the program activities. The CS & CR will work close with the communications team in FGS to ensure

communications of the program is consistent with overall government communications. The CO will also oversee

the management and production of the PIU-SUIPP website and other communications media related to the

Project.

Responsibilities of the C&CRS include:

1. Raising awareness of the PIU’s activities to the local population. This will also involve liaising with the communication teams of FGS to ensure the messaging surrounding the PIU is coherent and effective.

2. Raising the public profile of the BRA-SUIPP using proactive media outreach, and a range of public relations activities;

3. Participate in the design, maintenance and dissemination of a Complaints Handling System in cooperation with the Project Coordinator.

4. Coordinating and managing all PIU communications; 5. Contributing to media strategy development and engagement in cooperation with the Benadir Regional

Administration ( BRA); 6. Coordinating and supervising press conferences, media briefings and interview in cooperation with the

BRA; 7. Drafting statements and other materials to ensure that PIU- SUIPP values are conveyed to the public

consistently and coherently; 8. Writing and editing press releases and briefing papers; 9. Establishing and managing the PIU website. This role includes contributing to the content of the BRA

SUIPP website by providing text, photographs, and other appropriate audio-visual material; 10. Assisting the BRA in the publication of PIU related information on the official website; 11. Maintain a log of all communications; 12. Write monthly and quarterly success stories and/or feature articles that clearly illustrate programmatic

impact, 13. Conduct interviews with partners and beneficiaries, direct and produce multimedia content and take

quality photographs; 14. Produce and update a variety of communication products, including posters, slideshows and brochures

for the PIU- SUIPP programs and BRA; 15. Facilitating Community consultation of Secondary Road feasibility study throughout 17 districts of

Mogadishu 16. Develop Conflict resolution framework 17. Develop information material to the community on potential benefit on secondary roads 18. Reports and other documents shall be submitted in English and in Somali when required;

3. Period of Performance The SUIPP Project is expected to begin 1 June 2016 and close 31 June 2017. The C&CR’s contract will be for

approximately 9 months. Follow on projects are planned and the C&CRS’s contract is eligible for possible

extension.

4. Qualifications 1. Master’s Degree in communications or international development & conflict resolution 2. Minimum of 5 years of relevant working experience in developing and implementing strategic

communications strategic communications strategies. 3. Demonstrated experience in managing communication activities. 4. Strong inter-personal skills and ability to work within and build a team environment, excellent

communication and negotiation skills, ability to work effectively and harmoniously within a diverse work environment.

5. Ability to adapt and cope with changes and work related pressure. 6. Excellent computer skills, including website content management. 7. Written and spoken fluency in Somali and English required 8. Understand well in local dynamics

SUIPP PIU-BRA Environmental & Social Specialist

As part of the SUDP preparation, the safeguard specialist will provide assistance and support so that the various

safeguard instruments generated by the Project meet all applicable requirements of the Bank’s and FGS safeguard

policies.

2. Scope of Work

a. Assist the PIU as needed with the safeguard aspects of the preparation of SUDP activities in

Mogadishu and prepare the initial screening checklist for safeguard policies;

b. Advise BRA on World Bank safeguard policy requirements, preliminary EA category and which

safeguard policies are likely to be triggered by a specific subproject;

c. Advise BRA on the appropriate type and scope (extent) of safeguard instruments to be prepared

for a particular sub-project. Examples of the different types of safeguard instruments include

Environmental Impact Assessment, Environmental Management Plan, Environmental (and Social)

Management Framework, Social Impact Assessment, Indigenous Peoples Plan, Indigenous

Peoples (Planning) Framework, Resettlement Action Plan and Resettlement Policy Framework;

d. Provide advice, guidance, example documents and inputs for draft TOR and for the preparation

of the required safeguard instrument(s), such as EIA, RAP, or other;

e. Facilitate the timely review of, and comment on, all draft environmental and social reports

prepared by external consultants as needed upon request from IAs;

f. Manage the safeguard review and assessment work plan of the SUDP preparation/management

team to ensure timely review, approval and implementation of sub-projects. Summaries of the

safeguards reviews and findings will be provided to the Project Coordinator;

g. Assist the Project Coordinator to expedite and monitor the compliance of Safeguards

requirements of both Federal Government of Somalia and WB during the SUDP preparation and

implementation

h. Undertake site inspections and local travel as required by BRA in Mogadishu.

3. Period of Performance

The SUIPP Project is expected to begin 01 June 2016 and close 30 June 2017. The SS contract will be for

approximately 4.5 months on a part-time basis. Follow on implementation of SUDP is planned and the SUIPP

contract is eligible for possible extension.

4. Qualifications

a. Advanced degree preferably in Environment, Social Science, Engineering, or related field,

b. 7 years’ experience in national and international project development and implementation.

Experience in Somalia is required together with dealing with Safeguard aspects in significant

project development work on municipal services, transport and investment in infrastructure

services,

c. Proven ability to advise and support project safeguard assessment and preparation, contractual

and financial elements of development project delivery, and experience of all stages of

investment program identification, specific technical sector program design and documentation,

and implementation experience,

d. Ability to develop and maintain effective interaction with high level government officials, project

management offices and implementing agency officers, and international and national

consultants.

e. Good knowledge and working experience of the full range of World Bank Group's operational

products and Safeguards procedures, FGS legal and safeguards systems, and Operational

Procedures;

f. Excellent interpersonal, writing, and communication skills, ability to work in English and Somali is

essential.

g. Knowledge of local dynamics is an advantage

SUIPP PIU-BRA Monitoring & Evaluation Specialist

The MEO will be responsible for overall Monitoring and Evaluation of the Project. This will include monitoring the

physical and financial progress of the Project. In addition, the MEO shall be responsible for managing the Project’s

overall Monitoring and Evaluation Framework to ensure that the Project is on track to meeting its development

objectives, its expected outputs and outcomes and it intended beneficiaries. The MEO will work in close

consultation and coordination with the Engineer, the Financial Officer, Project Officers and the Bank’s Independent

Monitoring Agent.

Results based M&E will follow a methodology for measuring and monitoring results, as well as for review. The

baseline for measuring results under the SFF-LD will be validated within six months of appraisal; responsibility will

rest with the PCU complemented by close Bank support. A results framework and monitoring matrix to track

inputs, outputs, and outcomes has been developed for the project with intermediate and key performance

indicators (See PAD, Annex 1). Project implementation progress will be monitored continuously, and outputs and

outcomes will be reviewed during project supervision to evaluate progress using data compiled by the PCU.

M&E will measure individual project performance according to results framework targets and provide quarterly

activity reports, targeting both the management of contractors as well as external stakeholders. A baseline, annual

beneficiary surveys to measure who and to what extent people benefit from the infrastructure and services as well

as how it affects their lives in both social and economic terms, an end-line survey, an end term review and final

implementation completion report will be completed. In view of the BRA-SUIPP’s nature and the strategic

importance of scaling up its activities to other areas in Somalia, the M&E system would target the identification of

lessons to be applied to the design of follow up projects. The Bank team will provide technical support to the PCU

as needed to carry-out its duties and responsibilities towards this project.

2. Scope of Work

The MEO shall be responsible to:

Validate the baseline measurements of the M&E matrix included in the Project Appraisal Document and

agreed between the Government and the World Bank.

Provide technical inputs on monitoring and evaluation parameters to improve planning, programming and

implementation of project.

Liaise closely with the Bank’s M&E counterpart.

Contribute to the Quarterly report regarding M&E.

Ensure that the Annual Work Plan reflects the goals of the Results Monitoring Matrix as agreed between

BRA and the World Bank.

Develop in-depth knowledge of monitoring and evaluation system of capacity development operations to

guide performance tracking activities of staff with M&E responsibilities in project beneficiary Regional

Administrations and key stakeholders

Assist in defining monitoring and evaluation requirements at the different levels of project

implementation

Conduct analysis of monitoring data, documents findings from monitoring and evaluation activities and

submits monitoring reports to the PIU Coordinator.

Work closely with the World Bank, Monitoring Agent, SUIPP Specialists and project/subproject

stakeholders to ensure that data collected for purposes of performance evaluation is credible and of high

quality.

Produce reports in English and /or Somali as required.

3. Period of Performance

The SUIPP Project is expected to begin 01 June 2016 and close 30 June 2017. The PC contract will be for

approximately 4.5 months on a part-time basis. Follow on implementation of SUDP is planned and the PC contract

is eligible for possible extension.

4. Qualifications

The Project MEO should have demonstrable experience in activities as follows:

Masters Degree or equivalent experience in Project management, International Relations, or community

Development.

A minimum of 5 year professional experience in M&E related function.

Strong analytical skills.

Monitoring and evaluation of plans and programs

Strong orientation and knowledge in establishing baseline measurements for results monitoring.

Good report writing and presentation skills.

Ability to communicate effectively.

Ability to see and manage risks and consequences.

Functions effectively in a team of professionals

Experience in working in development projects within the Civil Service, and good knowledge of Public

Sector issues.

Project management experience.

Experience working in a fragile environment will be an advantage.

The ability to draft reader-friendly documents by simplifying research reports for different target

audiences, including the general public.

Excellent English language both written and oral with great attention to detail

Excellent organizational and administrative skills, including the ability to manage priorities, work under

pressure and meet tight deadlines with minimal supervision

The ability to work in a proactive and autonomous way.

Ability to adapt priorities in order to respond to changing demands innovatively.

Proactive and use of initiative to achieve desired results

Ability to facilitate learning and knowledge management between staff working on the Project and among

other stakeholders

Well-developed skills in managing websites, ensuring high-quality content and using them as a way to

promote external and internal communications.

Proven ability to manage the design, printing and distribution of high-quality publications.

Strong IT skills (Word, Excel, Access)

Knowledge of local dynamics is an advantage

SUIPP Admin & Finance Officer Administrative & Finance Officer’s responsibility includes providing support to ensure efficient operation of the office. You will support managers and employees through a variety of tasks related to organization and communications. The admin job scope includes communicating & ensuring that all administrative assistant duties are completed accurately and delivered with high quality and in a timely manner. Provide a complete finance service to the whole of the Project, addressing all issues of a finance nature and providing all relevant information to meet external demands. Principal Duties/Tasks and responsibilities

Work closely with the Finance department to ensure smooth operation of all finance matters Support the Finance Manager by inputting into ledgers from source documents

Input accounting data into the accounting system with speed and accuracy Assist in the production of financial statements and applications, preparation of spreadsheets, reports and

correspondence as required

Provide financial support to team members

Any other duties that may be deemed appropriate to this role

Monitor compliance to applicable codes, practices, performance standards and specifications

Interact daily with the clients to interpret their needs and requirements and represent them in the field

Perform overall quality control of the work (budget, schedule, plans, and personnel’s performance) and report regularly on project status

Assign responsibilities and mentor project team

Cooperate and communicate effectively with project manager and other project participants to provide assistance and technical support

Review engineering deliverables and initiate appropriate corrective actions

3. Period of Performance The SUIPP Project is expected to begin 01 June 2016 and close 30 June 2017. Admin & Finance Assistant contract will be for approximately 9 months on a full time basis. Follow on implementation of SUDP is planned and the Admin & Finance Assistant contract is eligible for possible extension.

4. Qualification

Degree on Business Administration

Proven 5 years admin or finance experience, preferably world bank implemented project

Knowledge of office management systems and procedures

Excellent time management skills and ability to multi-task and prioritise work Attention to detail and problem solving skills

Excellent written and verbal communication skills Strong organisational and planning skills

Proficiency in MS Office

Experience of working within a finance department

Basic understanding of accounting processes and procedures

Awareness of the provisions of the Data Protection Act and be able to apply these within the organisation Ability to work under pressure and meet targets and deadlines

Able to work in a busy office environment that often demands high levels of concentration

Able to respond effectively to changing priorities

Able to manage high volume workload Able to work effectively with minimal management guidance/supervision

Willingness to accept responsibility

Working in an arts based organisation

Knowledge of local dynamics