NewEmployeeBenefits Decision& Enrollment Guide

FOR CONTRACT COLLEGE EMPLOYEES• Decisionworksheets• Step-by-stepinstructions

20 2003.23.2020

CONTENTSHR Ser v ices and Trans i t ions Center(HRSTC)

WE’RE HERE TO HELP

Have questions about your benefits?

LOOK ONLINE:hr.cornell.edu

EMAIL US:hrservices@cornell.edu

PHONE US:607-255-3936, (TTY) 711

VISIT AN HRSTC COUNSELOR:East Hill Office Building (EHOB)Suite 110395 Pine Tree Rd.Ithaca, NY 14850

HOURS:8am - 4:30pm, M-F

Welcome to Cornel l !Working at Cornell comes with great benefits!

This booklet guides you through your benefits enrollment options as a new employee, and provides step-by-step instructions on how to enrollonline in Workday.

Decision Worksheets pageDecidewhowillbecovered 2Chooseyourmedicalplan 3Dentalcoverage 4PS404enrollmentinstructions 5-6Flexiblespendingaccounts 7-9Insurance 10RetirementSavings 11-13

Optional Benefits 14-15

Enrollment in Workday 16-24

IMPORTANT NOTES:

þ ENROLLMENT DEADLINES FROM DATE OF HIRE30 Days : NY State Employee’s Retirement System or SUNY Optional Retirement Plan.56 Days : Health and Dental Plan Coverage60 Days : Flexible Spending Accounts, Group Universal Life (GUL) Insurance, Legal Plan InsuranceAny t ime: Personal Accident Insurance, Tax Deferred Annuity, 457(b) Deferred Compensation Plan, Auto/Home/Pet Insurance, New York 529 College Savings Plan, Long Term Care InsuranceThere are exceptions for certain qualifying events, such as marriage, birth of a child or adoption, divorce, etc. - more info about qualifying events.

þ Review and complete worksheetsChoose your medical and dental plan, decide on your coverage level, and calculate any flexible savings account contributions. Worksheets are located in first 13 pages of this guide.We recommend reviewing this information before your onboarding appointment, so that an HRSTC counselor can answer any questions.

þ Have personal information and documents readyWhen you enroll, you’ll need date of birth and social security number or ITIN (Individual Taxpayer ID Number) for yourself and each of your dependents; other documentation may also be required. More details about required documentation.

þ EnrollBring documentation to your onboarding appointment, and an HRSTC counselor will help you get enrolled. Or follow the step-by-step instructions starting on page 16 of this booklet.

This booklet is for new employees withCONTRACT COLLEGE BENEFITS.

Not sure if this is the right guide for you? Check your formal offer letter, or contact the HR Services & Transitions Center. 1

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DecisionWorksheets

Decide who wi l l be coveredGathertheinformationbelowforyourselfandeachdependentyouwishtoincludeinyourcoverage.You’llneedtoenterthisinfointoWorkday.

IMPORTANT!YouwillalsoneedtoprovidedocumentationtotheHRServices&TransitionsCenter.

NOTE:DONOTUPLOADdocumentstoWorkday;documentationmustbesubmittedinpersonorviapostalmail.

• Legal Name:

• Social Security Number:

• Date of Birth:

• Gender:

• Legal Name:

• Social Security Number:

• Date of Birth:

• Gender:

• Legal Name:

• Social Security Number:

• Date of Birth:

• Gender:

• Legal Name:

• Social Security Number:

• Date of Birth:

• Gender:

Submit documentation to:HR Services and Transitions Center 395 Pine Tree Road East Hill Office Building, Suite 110 Ithaca, New York 14850

Documentation can also be submitted through the CornellSecure File Transfer Site:

https://sft.cornell.edu

Call the HRSTC at 607-255-3936 if you need help to upload your files.

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Choose one:

Empire Plan TheEmpirePlanisauniqueplandesignedexclusivelyforNewYorkstate’spublicemployees.Thisplanallowsyoutochoosecareeitherin-networkwithEmpireoroutofnetwork.Ifyouuseout-of-networkproviders,youriskpayinghighercosts.

NYSHIP Health Maintenance Organization (HMO) Plan: InanHMOplan,youchooseanin-networkprimarycarephysician(PCP)forroutinemedicalcareandforreferralstospecialistsandhospitals.YourHMOchoicewilldependonthecountyinwhichyouliveorwork.

Prescription drug coverage

Prescriptiondrugcoverageisincludedwithyourhealthinsuranceenrollment,regardlessofwhichplanyouchoose.

How the plans work

SeetheNYSHIPHealthInsuranceChoices2020bookletfordetailsaboutbenefits,servicesandprogramsundertheEmpirePlanandtheNYSHIPHMOs.AccessNYSHIPonline(first-timeuserlogininstructionshere)toobtainadditionalinformationabouthealthanddentalplanbenefits.

Youcanenrolland/oraddeligibledependentswithinthe56daywaitingperiodforcoverageeffectivethe57thday.Youcanenrolloraddeligibledependentsanytimewitha10-weekwaitingperiodunlessyouhaveaqualifyingeventbasedonIRSguidelines(suchasmarriage,birthofchild,etc;seedocumentationrequirementsforContractCollegeemploy-ees).Limitedchangescanbemadewithoutthe10-weekwaitduringtheannualOptionTransferPeriodinthefall.

2020 Rates

Thispdfcomparisonchartshowsplanfeaturesforthecontractcollegehealthplanchoices,includingbothHMOsandEmpirePlanparticipatingandnon-participatingproviders.

Note:NYSrequires2advancepremiums,sodoubledeductionswillbereflectedinyourpay.Thisdoesprovideyouwith28daysofcoverageafteryoulastdayworkedifyouweretoleaveCornell.

Enrol l in Health & Dental Planswith Form PS404

DownloadFormPS404:hr.cornell.edu/contractcollegehealthplans

IMPORTANT: SUBMIT WITHIN 56 DAYS OF DATE OF HIRE

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Dental Plan

ThestateofNewYorkpaysthefullcostofthiscoverage,butyoumustenrolltoparticipateintheplan(checkthedentalboxonFormPS404whenenrollinginhealthcare).

LearnmoreabouttheNYSHIPdentalinsuranceplan.

CoverageisprovidedthroughEmblemHealth.

Effective Date:Ifyouenrolland/oraddeligibledependentswithinthe56daywaitingperiod,coverageiseffectivethe57thday.

Ifenrollingdependentfamilymembers(B),complete(G)

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Completeitems1-8.

Completeitem10(A)or(B),tochooseindividualorfamilyenrollment.

Thencomplete10(C).

Ifyouareenrollingasafamilyfromitem10(B),com-pleteitem10(G),dependentinformation.

When Enrolling:YoumustindicateabeforeoraftertaxelectionforhealthinsurancepremiumsonthePS404forminbox10-C.Ifyouelectbeforetax,(whichmostdo),yourpremiumswillbedeductedbeforetaxeshavebeencalculated.

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Ifenrollingdependentfamilymembers(B),complete(G)Submit documentation to:HR Services and Transitions Center 395 Pine Tree Road East Hill Office Building, Suite 110 Ithaca, New York 14850

Back:

Enrol l w ith Form PS404, cont inued

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Besuretosignanddatetheback!

Tax Savings for Any Health PlanYoucanuseaflexiblespendingaccount(FSA)toreducetaxableincomebysettingasidemoneyfromyourpaychecktouseforeligiblemedicalcareand/orchildcareexpenses.AnFSAdoesn’treplacehealthinsurance;ithelpssaveyoumoneyondepen-dent/childcareandcertainout-of-pocketexpensesthatinsurancedoesn’tcover.TherearetwoFSAaccountstochoosefrom:aMedicalCareFSA,and/oraDependentCareFSA.Youmaychooseone,both,orneither.

How it WorksYoumakeanannualorper-paycheckelectionforapayrolldeductiontoputmoneyintoaPayflexFSAbeforetaxesarecalculated.Whenyouincuraneligibleexpense,youfileaclaim.Youarethenreimbursedwithtax-freemoney.

Is an FSA Right For You?CheckoutthisflyerforanoverviewofPayFlexflexiblespendingaccounts.VisittheHRwebsiteformoredetailsaboutFSAs.

IMPORTANT: ENROLL WITHIN 60 DAYS OF DATE OF HIRE

Do you want a Flex ible Spending Account?

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A: HEALTH CARE FSA Contr ibut ion CalculatorHowmuchshouldyousetasideinahealthcareFSA?Usethecalculatoronthefollowingpagestoestimateunreimbursedhealthanddependentcareexpensestoassistyouindeterminingyourhealthcarespendingaccountcontributions.

Over-the-counter (OTC) Notice: Effective January 1, 2011, an OTC drug and medicine purchase will require a prescription to be reim-bursed as an eligible healthcare expense. Examples of drugs and medicines requiring a prescription are items such as cough or cold medicine, pain relievers, and al-lergy or sinus medications. Items that will continue to be reim-bursed without a prescription in-clude bandages, saline solutions, insulin and diabetic supplies, and diagnostic test kits.

1. Medical expenses not covered by insurance

• Deductibles, co-pays, co-insurance:

• Physician visits and routine exams:

• Prescription drugs:

• Over-the-counter items:

• Insulin, syringes and diabetic supplies:

• Annual physicals:

• Chiropractic treatments:

• Other medical expenses:

YOUR TOTAL MEDICAL EXPENSES:

Documentation can also be submitted through the Cornell Secure File Transfer Site:https://sft.cornell.edu

Call the HRSTC at 607-255-3936 if you need help to upload your files.

Submit this form and any documentation to:HR Services and Transitions Center 395 Pine Tree Road East Hill Office Building, Suite 110 Ithaca, New York 14850

2. Dental expenses not covered by insurance

• Check ups and cleanings:

• Fillings, root canals:

• Crowns, bridges and dentures:

• Oral surgery or orthodontia:

• Other dental expenses

YOUR TOTAL DENTAL EXPENSES:

3. Vision and hearing care expenses not coveredby insurance

• Vision exams:

• Eyeglasses, prescription sunglasses:

• Contact lenses and cleaning solution:

• Corrective eye surgery (LASIK, cataract, etc.):

• Hearing exams, aids and batteries:

YOUR TOTAL VISION AND HEARING EXPENSES:

GRAND TOTALOF MEDICAL, DENTAL, AND VISION & HEARING:

EQUALS YOUR ANNUAL CONTRIBUTION

IRS max imum contr ibut ion l imit• The 2020 limit for FSA medicalper employee is $2,750.

IRS max imum contr ibut ion l imit• The 2020 limit for contributions to FSA dependent care is

$5,000 per household.

Dependent care expenses

YOUR ANNUAL CONTRIBUTION:

B: DEPENDENT CARE FSA Contr ibut ionsPre-taxcontributionstothisaccountallowyoutobereimbursedforeligiblechildcareexpenses(typicallyforchildrenunderage13),providedthecarereceivedallowsbothyouandyourspousetowork.Amountsyoupayfordependentcarewhileyouareoffworkduetovacation,holidays,illnessorinjuryarenoteligibleexpenses.Ifyourdependentisastudent,yourallowableexpensemaybedifferentduringthemonthswhenschoolisnotinsession.

YoumayalsoapplyforaCornellChildCareGrantannuallyinSeptember,wherebyCornellwillcontributeintotheDependentCareaccountonyourbehalf.FindoutmoreabouttheCornellChildCareGrantonlineortalkwithaHRServicesandTransitionsCentercounselor.

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Insurance Benef i ts

These benefits are paid for by Cornell. You’ll see them in Workday.

Bas ic Li fe InsuranceContractCollegeemployeesenrolledintheEmployees’RetirementSystem(ERS)withNewYorkStateandLocalRetirementSystem(NYSLRS)areprovidedbasiclifeinsuranceunderthedeathbenefit.EmployeesenrolledintheStateUniversityofNewYorkOptionalRetirementProgram(SUNYORP)arealsoprovidedwithbasiclifeinsurance,insuredbyCignaGroupInsurancereceivingcoverageofuptoone-halfoftheirannualsalaryuptoamaximumof$50,000.LearnmoreaboutBasicLifeInsuranceandusingCigna’sTrustedAdvisorwebsitetodesignatebeneficiariesonceenrolled.

YoumaywishtoreviewyouradditionallifeinsuranceneedsbyconsideringGroupUniversalLifeInsuranceasdescribedontheOptionalBenefitspage,page14.

Shor t Term Disabi l i t yTheCornellShort-TermDisability(STD)Planprovidesbenefitsandpartialcompensationwhenyouareunabletoworkforqualifiedhealthreasonsunrelatedtoworkerscompensation.STDwillprovide50%ofyourbasepayforstaffand100%foracademicpositions,foramaximumof26weeks(approx.6months)inany52weekperiod,andyourjobwillbeheldinaccordancewithCornell’sjobholdpolicyprovisions.MoreaboutShortTermDisabilityShortTermDisabilityeligibilityandbenefits.

Long Term Disabi l i t yContractCollegeemployeesarerequiredtoenrollandpayanominalfee.LTDbenefitsbeginaftersixmonthsofdisabil-ityandcontinueaslongasyouremaindisabledoruntilthemaximumbenefitperiodhasbeenreachedatyoursocialsecuritynormalretirementage.MoreaboutLongTermDisabilityeligibilityandbenefits.

New York State Paid Family LeaveIn2016,GovernorCuomosignedintolawtheNewYorkStatePaidFamilyLeave(NYPFL)policythatrequiresemployerstoofferpaidleaveforeligiblestaffmemberstobondwithanewchild,careforafamilymemberwithaserioushealthcondition,orforaqualifyingmilitaryexigency.NewYorkStatespecifiedthatthePaidFamilyLeaveProgramisemploy-ee-funded,andthatemployersshallcollectanemployeecontributionthroughapayrolldeductiondeterminedannually.WhilethereisnorequiredactionfromyouinWorkday,ifyouareeligibleforthisbenefit,itwillappearonyourInsurancePlansummaryscreen.MoreaboutNYPFLeligibilityandbenefits.

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Employees’ Retirement System (ERS) with New York State and Local Retirement System (NYSLRS)

NYSLRSisdesignedtoprovideemployeeswithretirement,disability,anddeathbenefits.Yourbenefitsaredefinedbaseduponaformulaforyourtierlevel.Thisformulaincludesyearsofmembershipandfinalaveragesalary.Forthecurrenttier,Tier6,youarevestedinyourbenefitinthisplanafter10yearsofretirementservicecredit.

Participationismandatoryfornon-exemptregularfull-timecontractcollege(CC)employees.Participationisoptionalforothernon-exemptCCemployees.Exemptregularfull-timeCCemployeesmustelecttoparticipateinthisplanortheStateUniversityofNewYorkOptionalRetirementProgram(SUNYORP)within30daysfromthedateofhire.NewmembersenrollinTier6;ifyouhaveapriormembershipinNYSERS,youcanresumeyourmembershipinyourprevioustier.

Yourcontributionwillbe3%-6%ofyourgrosssalaryforyourentirecareerbasedonyoursalarylevel.Overtimepayiscappedat$15,000withannualadjustments.

Ret irement Benef i ts

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Employees’ Retirement SystemMembership Registration

RS 5420 (Rev. 10/18)

Fax Number: (518) 486-4382For questions concerning Member Enrollment call: (518) 474-3081

Plan Tier Rate Date of Membership (mm/dd/yyyy)

NYSLRS ID Social Security Number * Registration Number

Part 1: Employee – Read information provided on page 2. Complete part 1 and sign at the bottom of the form.Employee’s Last Name: First Name: Middle Initial:

Employee’s Address: Apt City State Zip Code

Former Name: (if applicable) Date of Birth (mm/dd/yyyy) Gender

Male Female

Are you receiving or about to receive a pension from a New York State or New York City public retirement system? Yes NoIf yes, please indicate name of system:

Are you inactive or withdrawn from a New York State or New York City public retirement system? Yes NoIf yes, please indicate name of system:

(NYS Teachers’, NYS Employees’, NYS Police and Fire, NYC Police Pension Fund, NYC Fire Pension Fund, NYC Board of Education, NYC Teachers’, NYC Employees’)

Part 2: Employer – See page 2 for additional information and instructions regarding the completion of this form.

Employer’s Name: Employer’s Telephone:

Employer’s Address: Employer’s Fax Number:

Job Code [1] Employee Classification

12 Month 10 Month 12 M Provisional On Call Seasonal Substitute Per Diem

Regular [2]

Temporary

Full Time

Part Time

Hire Date [3a]

Month Day Year

Date of Full-Time PermanentAppointment [3b]

Month Day Year

Location Code Standard Workday [4]

For State Agency Use Only –Agency Code

Received Date

________________________________________________________________________

________________________________________________________________________

For a substitute, seasonal, on call or per diem employee, please check if he/she is working on the day the application is being submitted. Yes

Frequency of Payment

Weekly Bi-Weekly Semi - Monthly Monthly Quarterly Semi- Annually Annually Other- Please Specify_________________

Projected Annualized Wage [5] Tier 6 requires employers to determine the Annualized Wage for individuals who work part-time, seasonal, or onan hourly, daily, or unit of work basis. We ask that you use this calculation for all other tiers as well. See page 2 for examples.

Important: If your employment is on a part-time, temporary or provisional basis, or less than 12 months a year, membership is optional. If your membership is optional, you must sign and date below to affirm Retirement System Membership.I acknowledge that my membership in the New York state and Local Retirement System is governed by provisions of Article 15 of the Retirement and Social Security Law and that I am entitled to all the benefits thereof. I understand that, as required by law, a deduction will be made from my salary or compensation for retirement contributions.

Employee’s Signature:____________________________________________________________Date: _______________________

Employee’s Telephone Number: Employee’s Email Address:

For important information and instructions – See Back Page

New York State Colleges at Cornell University 607-255-3936

395 Pine Tree Rd, Suite 102 Ithaca, NY 14850 607-255-6873

0 3 6 0 0 E

0 1 1 1 6

DownloadCornell’sformRS5420

FormoreinformationaboutNYSLRS,visittheHRwebsite

Submit this form and any documentation to:

HR Services and Transitions Center 395 Pine Tree Road East Hill Office Building, Suite 110 Ithaca, New York 14850

Documentation can also be submitted through the CornellSecure File Transfer Site:

https://sft.cornell.edu

Call the HRSTC at 607-255-3936 if you need help to upload your files.

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Cornell University Tax-Deferred Annuity Plan (CUTDAP-403(b))

TheCUTDAPplanofferseligibleemployeesawaytosavemorefortheirretirement.Employeeselectthedollaramountorpercentagethatwillbecontributedtotheiraccountdirectlyfromtheirpaycheck,beforetax.ParticipatingemployeesmayselecthowthecontributionsareallocatedbetweenFidelityInvestmentsand/orTIAAandthetypeoffundsinwhichtoinvest.Alleligibleemployeesarefullyandimmediatelyvestedintheiraccountbalanceonceenrolled,meaningthemoneyisyourstokeepwhenyouseparatefromCornell.

ThesecontributionscanbeallocatedinfullorasapercentagetoFidelityInvestmentsandTIAAthroughWorkdayasde-scribedonpage22ofthisguide.

Updated 2/26/2019 Contract College Retirement Plan Election Form

Page 1 of 2

HR Services and Transitions Center 395 Pine Tree Road, Suite 110, Ithaca, NY 14850 t. 607.255.3936 f. 607.255.6873 hrservices@cornell.edu www.hr.cornell.edu

Contract College Retirement Plan Election Form PART A: CONTRACT COLLEGE RETIREMENT ELIGIBILITY (To be read by all contract college employees).

APPOINTMENT PLAN ELIGIBILITY PLAN PARTICIPATION

Regular Full-time Nonexempt

New York State Employees’ Retirement System (NYSERS) only

Mandatory

Regular Full-time Exempt

New York State Employees’ Retirement System (NYSERS)

or SUNY Optional Retirement Program (ORP)

Mandatory

Part-time or Temporary Nonexempt

New York State Employees’ Retirement System (NYSERS) only

Not Mandatory

Part-time or Temporary Exempt

New York State Employees’ Retirement System (NYSERS)

or SUNY Optional Retirement Program (ORP)

Not Mandatory

Seasonal

New York State Employees’ Retirement System (NYSERS) only

Not Mandatory

PART B: EMPLOYEE INFORMATION (Please print plainly or type).

Last Name First Name Title

Date of Birth Social Security Number E-Mail Address

Home Area Code and Telephone Number Work Area Code and Telephone Number

Home Address

City State Zip Code

SOCIAL SECURITY DISCLOSURE REQUIREMENT: In accordance with the Federal Privacy Act of 1974, you are hereby advised that disclosure of the Social Security Account Number is mandatory pursuant to Sections 11, 34, 311, and 334 of the Retirement and Social Security Law. The number will be used in identifying retirement records and in administration of the Retirement System.

DownloadCornell’sSUNYORPRetirementPlanElectionForm

FormoreinformationabouttheSUNYORPplan,visittheHRwebsite

State University of New York Optional Retirement Program (SUNY ORP)

SUNYORPisdesignedtoprovideretirementincometofacultyandexemptContractCollegeemployeesasanalternativetoNYS-LRS.Contributionsarebasedonyourtierlevel.Youarevestedinyouraccountbalanceafter366daysofparticipation.

Yourcontributionwillbe3%-6%ofyourgrosssalaryforyourentirecareerbasedonyoursalarylevel.Cornellcontributes8%ofyourpayduringyourparticipationforthefirst7yearsofservice,andthen10%ofpayforsubsequentyears.Payiscappedat$285,000foryear2020.

Part-timefacultyorexemptemployeesmayelecttoparticipateinSUNYORP.IfyouparticipatedinSUNYORPinapriorjob,thenyouwillresumeyourparticipationinthattier.

OnceanelectionismadetoparticipateinSUNYORP,itcannotbechangedduringanyperiodofSUNYorContractCollegeemploy-ment.Ifyouhaveanotheremployer-fundedretirementplaninvestedwithTIAA,Voya,MetLife,VALICorFidelityfromapriorjob,youshouldcontacttheHRServicesandTransitionsCentertodetermineifyouareeligibletohavethevestingperiodwaived.

Submit this form and any documentation to:

HR Services and Transitions Center 395 Pine Tree Road East Hill Office Building, Suite 110 Ithaca, New York 14850

Documentation can also be submitted through the CornellSecure File Transfer Site:

https://sft.cornell.edu

Call the HRSTC at 607-255-3936 if you need help to upload your files.

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Group Universal Li fe InsuranceYoumaysupplementyourbasiclifeinsurancebyenrollinginCignagroupuniversallifeinsuranceatanytime.Themaximumamountofcoverageavailablewithin60daysofyourhiredatewithoutevi-denceofinsurabilityis5timesyourbaseannualsalaryor$1,000,000(whicheverisless).Duringtheseinitial60daysyoumayalsopurchasecoverageforyourspouse/domesticpartnerintheamountof$50,000withoutmedicalevidenceofinsurability.LearnmoreaboutGroupUniversalLifeInsurance,anduseCigna’sTrustedAdvisorwebsitetodesignatebeneficiariesonceenrolled.

Personal Accident InsuranceCignaofferscoveragethatcanhelppayyourmortgageorchildren’scollegeifyoudieastheresultofacoveredaccident.Italsopaysbenefitsifyouareinjuredinacoveredaccident.PAIpayswhetherthecoveredaccidentiswork-relatedornot,anywhereintheworld.LearnmoreaboutPersonalAccidentInsurance,anduseCigna’sTrustedAdvisorwebsitetodesignatebeneficiariesonceenrolled.

Long-Term Care InsuranceRetirementGuardprovidesaccesstoaselectionofpoliciesthatcanhelpcoverthecostsassociatedwithextendedlong-termcareduetoachronicdiseaseorlong-lastingdisability.MoreaboutLong-TermCareInsurance.

Auto, Home, and Pet InsuranceMercerVoluntaryBenefitsprovidesaccesstogroupratesforauto,home,andpersonalpropertyliabili-tyinsurance,whichcanbeconvenientlydeductedfromyourpaycheck.PetinsuranceisalsoavailablethroughNationwideInsurance.Gototheveterinarianofyourchoiceandsubmitcoveredexpensesforreimbursement.MoreaboutAuto,Home,andPetInsurance.

Legal InsuranceCoveredservicesincludeidentitytheft,IRSaudit/defense,trusts,powersofattorney,willpreparation,andtenantmatters/homesales.Ifyouhavealegalmatterthat’snotcovered,youstillreceiveatleast25%offthenormalhourlyrate.Islegalinsurancerightforyou?LearnmoreaboutLegalInsurance.Newemployeeenrollmentdeadlineis60daysfromdateofhire.

Optional Benef i tsYou can choose to enroll in these voluntary programs to receive Cornell’s discounted group rates.

Enrollment is directly with the vendor, and does not appear in Workday. Once established, your deduction will appear in your pay stub.

Educat ional Benef i tsNever stop learning. We understand the value of education. That’s why we offer benefits that support your career and personal development, and education for your children, too.

Care and Suppor t Benef i tsWe value families and provide benefits to support those who depend on you.

Child Care GrantThisprogramawardsyearlygrantsupto$5,000taxfreetocovereligiblechildcarefrominfancythroughschool-age.EmployeesmustbeeligibletoparticipateinthedependentcareFSA.OnlineapplicationsaretakenduringthemonthofSeptembereveryyearforawardsbeginninginthenewcalendaryear.LearnmoreaboutCornell’sChildCareGrantprogram.

Adopt ion Ass is tanceCornellreimburseseligibleemployeesforqualifiedadoptionexpensesupto$5,000peradoption($6,000forachildwithspe-cialneeds).Thereisamaximumofthreeadoptionreimburse-mentsperfamily.Learnmoreaboutadoptionassistance.

Care@Work by Care .comCornellprovidesfreeunlimitedCare.commembershipforemployeestohelplocateandarrangecareforchildren,elders,pets,home,andmore.

Elder Care and Chi ld Care Ass is tanceGethelpcaringforalovedonefromCornell’sDependentCareResourceandReferralService.Emailworklife@cornell.edutoscheduleameetingwiththedependentcareconsultant.

I thaca Campus Chi ld CareTheCornellChildCareCenteroffershigh-qualitychildcareandkindergartenprepprogramsontheIthacaampusonafirst-come,first-servedbasis.ThecenterismanagedbyBrightHorizonsFamilySolutionsandlicensedtoprovidecareto170children,ages6weeksto5years.Backupcareatthecenterisopentoallfaculty,staff,andstudentfamiliesregardlessofenrollment,atadiscountedrateforupto10daysperyear.Youmayrequestcareonlineorbycalling(607)255-1010

Employee Degree and Tuit ion Aid ProgramsTheEmployeeDegreeProgramprovidesfulltuitionforeligibleemployeestopursueaCornellUniversityundergraduateorgraduatedegreethatiscurrentjob-relatedorCornellcareer-re-lated.TheTuitionAidProgramallowseligibleemployeestotakejob-relatedcoursesorearnadegreeoutsideofCornellwithpar-tialtuitionreimbursement.Seeplandetailsfortaxinformation.

Cornel l Chi ldren’s Tui t ionScholarshipCornellChildren’sTuitionScholarship(CCTS)providesthechildrenofeligibleemployeesapartialscholarshipforstudyatCornellorotheraccreditedinstitutions.

New York ’s 529 Col lege Sav-ings ProgramThisflexiblesavingsprogramisdesignedtohelpfamiliesofallincomelevelssaveforcollege.Employeescanenrollforaslittleas$15perpayperiodwithafter-taxpayrolldeductions.Thepro-gramalsooffersanannualNewYorkStateincometaxdeductionforcontributionsupto$5,000forindividualsand$10,000formarriedcouplesfilingjointly.Qualifiedwithdrawalsareincometaxfree.LearnmoreaboutNY’s529CollegeSavingsProgram.

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Continue

Enrolling in Workday

Let ’s Get Star ted!

When you login to Workday, check your inbox in the upper right corner of the screen.

Click on the “New Hire Enrollment Event.”

Workdayscreen:Health & Dental Elections On the first Workday screen, refer to your worksheets for dependents, health plan, and dental plan. Depending on what you elect, you may be taken to other screens for further details.

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Workdayscreen:2020 Health & Dental Elections

What you see in Workday

All of the options are waived by default. If you change nothing, you will be waived (not covered) from all health and dental plans.

Act ions you may need to take

1. Elect or waive among the medical and prescription plan choices.

2. Elect or waive the dental plan.

Employeecostandemployercontri-butionautomaticallyrecalculateasyoumakeselections!

Step#3:Createdependents,thenattachtoeachplan

Step#2:Chooseyourcoveragelevel

Step#1:Electyourplans

Workdayscreens:Add DependentDependents are those who are covered by your health or dental plans, such as your children, spouse, or partner (see rules regarding dependent eligibility).

Your dependent may also be your beneficiary, but please keep in mind that designating beneficiaries within Workday does not transmit to your vendors.

• If you chose any coverage level other than individual, you will need to “Add New” dependents to your coverage in Workday.

• You must submit any required documentation directly to the HR Services and Transitions Cen-ter within 56 days of your date of hire. See page 2 for submission instructions.

nodependentstoadd?skiptothenextscreen!

If you select “New Dependent,” you will get another screen. You need to complete the top portion of this screen (shown here), and three of the tabs below the gray bar (shown on the following page).

Starthere:

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Tab1:LegalName

Tab2:ContactInformation

Tab3:NationalIDs

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Continue

Continue

Youcanenteryourcontributioneitherbytotalfortheyearortotalperpay-check,andWorkdaywillautomaticallycalculatetheotherfigurebasedonthenumberofdeductionsremainingfortheyear.

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Continue

Workdayscreen:Flexible Spending Accounts for Medical and Dependent Care

What you see in Workday

This is where you select a Flexible Spending Account for Medical and/or Dependent Care for 2020.

Note that you must re-enroll annually during the Contract College Option Transfer Period if you’d like to continue your FSA next year.

Act ions to take

CHOOSE ONE PLAN OR BOTH:

• Click on the ‘Elect’ button for the plan(s) you wish to enroll • Enter your contribution• Click “Continue” once your selection is complete.

! FSA ENROLLMENT REQUIRED ANNUALLYYou can only sign up for an FSA at the time of hire or during open enrollment (unless you have a qualifying life event). A new enrollment is required each year that you want to participate.

Workdayscreen:Insurance

What you see in Workday

This is where you will enroll in Basic Life Insurance, if you are enrolling in the SUNY Optional Retirement Plan (ORP). In addition, enroll in Long Term Disability.

Act ions you may need to take

• Click the “Elect” button for Basic Life only if you are enrolling in the ORP retirement plan.

• Click the “Elect” button for Long Term Disability.

• Short Term and NYPaid Family Leave will be elected already if applicable.

Visit the HR website if you would like information about obtaining additional insurance, includ-ing group universal life, long-term care, personal accident, auto, home, or pet insurance.

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Thisamountwillappearas100%foracademicpositions.

Thisamountwillnotappearforacademicpositions.

Contract College (Employee)

ThiswillnotappearforNon-Ex-emptemployeesrequiredtoenrollinNYSERS

Workdayscreen:Retirement Savings

What you see in WorkdayTax-deferred annuity (TDA) contributions and vendors are managed on this page. You can enroll and make changes to a TDA in Workday at any time.

Act ions you may need to take

Step # 1: If you choose to voluntarily contribute to a TDA, enter the amount you would like withheld per pay-check as either a percentage of your salary or as a total dollar amount per paycheck.

Step #2: If you complete step 1, choose between the three choices and allocate the percentage you would like to go to each choice. Your total must equal 100%.

Step #3: If you are eligible for a 457(b) Deferred Compensation Plan, the option to make additional contri-butions will appear.

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Step#1

Step#2

Step#3willonlyappearofyouareeligiblefora457(b)plan.

Continue

Workdayscreen:Review and Save for Later

What you see in Workday

You’re almost done! This screen summarizes your enrollments.

Submit now or save for later to rev iew at your Onboarding Appointment

We encourage you to “Save for Later” and review your choices with your HR Services and Transitions Center counselor.

If you choose to submit now, your submission is not complete until you receive the confirmation mes-sage shown on the next page.

Electronic Signature: YOU MUST CHECK THE “I Accept” CHECKBOX TO CONFIRM THAT YOU HAVE REVIEWED YOUR ELECTIONS AND ARE SATISFIED WITH YOUR ENROLLMENT IN ORDER TO SUBMIT!

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Ifyouknowyou’rereadytoenroll,youmustclickthe“Submit“buttonatbottomofpagetocompleteyourenrollment!

Yoursubmissionisnotcompleteuntilyoureceiveaconfirmationmessage.

Weencourageyouto“SaveforLater”andreviewyourchoiceswithyourHRServicesandTransitionsCentercounselor.

Workdayscreen:ConfirmationWhat you see in Workday

If you chose to “Submit” and received this Confirmation message, Workday will begin to process your elections. You should print this page for your records. Don’t forget that you must still submit physical copies of required documentation to complete your en-rollment; see page 2 for instructions.

UsethePrintbuttontoprintacopyorsaveasapdfforyourrecords!

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Be sure to browse the New Employee GuideTo Your First Year at Cornell

hr.cornell.edu/welcomefor tips, resources, and what to expect!