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The Benefits of Codification
Building A More Efficient Government
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Objectives
What Is Codification?
Why Codify?
Costs Of Not Codifying
Benefits Checklist
A 5-Step Process
Building For The Future
The Benefits of Codification
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What is Codif ication?
The Benefits of Codification
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What is Codif ication?
To codify means to arrange and systematize.
Codification is the collection and organization ofall your bylaws of a general and permanent natureinto a numbered and stylized document that iseasy to read and easy to access.
Codifying can also include review and revision ofyour bylaws to correct conflicts and inconsistencies.
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Why Codify?
The Benefits of Codification
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Why Codify?
Fullfill A Community Obligation
It is the duty of every municipality to maintainits laws in a comprehensive, up-to-date and
understandable form in a location that theaverage citizen can find and use.
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Why Codify?
Provide Easy Access To Accurate, Up-To-DateMunicipal Information
By compiling your basic bylaws and allamendments into one up-to-date document,you eliminate the need to refer to manyseparate documents. The most currentinformation will be easily accessible.
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Why Codify?
Support Enforcement
A Code is a practical and efficient tool for yourcourts, police and other enforcement officials,enabling them to enforce your laws with
confidence and consistency.
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Why Codify?
Eliminate Hours Of Frustrating Research
A Code is a single reliable resource for appointedofficials, enabling them to respond accurately toquestions and provide certified copies quickly and
efficiently.
The Benefits of Codification
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Why Codify?
Plan For The Future
Update information quickly, easily and appropriately.A Code provides a clear view of existing situations andmakes it easier to determine the impact of proposed
changes and amendments.
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The Cost of Not Codifying
The Benefits of Codification
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The Cost of Not Codifying
Operating Without An Up-To-Date Code
Your community could be losing money on uncollected
penalties and fees. Your staff can be spending valuable
time each day searching for legislation, diverted from
more important functions while they page through books,
sort through files and search through stacks of records.
Ultimately, you may be risking costly legal action byattempting to enforce invalid, illegal or nonexistent
legislation.
The Benefits of Codification
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Benefits Checkl ist
The Benefits of Codification
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Benefits Checkl ist
Help build a more efficient government
Gain control of municipal information and savecountless hours of searches
Provide easy access to accurate, up-to-datemunicipal information
Help courts, police and other officials enforce lawswith confidence and consistency
Protect your community from costly legal actions
Update information quickly and easily
The Benefits of Codification
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Codif ication: A 5-Step Process
The Benefits of Codification
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A 5-Step Process
1. Research
2. Organization
3. Review and Revision
4. Publication
5. Adoption
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A 5-Step Process
1 - Research
As the project begins, a researcher identifies thelegislation to be codified. A list of the legislationis compiled. Complete, as-adopted copies arecollected and adoption is verified.
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A 5-Step Process
2 - Organization
Legislation is organized by the following criteria:
Alphabetically or by topic Similar pieces of legislation grouped together Repealed or superseded provisions are
eliminated
Amendments are inserted where necessary
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A 5-Step Process
Once the legislation is organized, a manuscript isprepared for review.
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2 - Organization
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A 5-Step Process
3 - Review and Revision
The reviewer looks for:
Conflicts and inconsistencies Duplications
Compliance with statutory requirements Missing information or legislation Provisions that could be standardized Possible enforcement problems
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A 5-Step Process
The reviewer also looks for:
Incorrect or unclear wording
Current titles of officials or names of agencies Other ways to modernize the legislation orlanguage
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3 - Review and Revision
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A 5-Step Process
The recommended changes are submitted tothe governing body for approval.
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3 - Review and Revision
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A 5-Step Process
4 - Publication
The manuscript is edited and revisions approved bythe governing body are incorporated. Chapternumbers are assigned and internal sections and
subsections are designated. Internal references arechecked, and cross references and footnotes areadded. Text is edited for correct spelling, grammarand punctuation, if authorized by the community.
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A 5-Step Process
Once completed, access to the Code can beprovided in a variety of mediums:
As printed copies in binders In electronic format on your computer
On the Internet
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4 - Publication
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A 5-Step Process
5 - Adoption
Code adoption is necessary to: Establish the Code as the official body of
municipal law, recognized by the courts
Give it a place in history Ratify any changes Provide an effective date for the codification
and revisions
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A 5-Step Process
Code adoption is also necessary to: Approve the renumbering and reorganization
of the legislation
General Code has consulted with the AttorneyGeneral's office to develop appropriatewording for the warrant articles to put therenumbering of the bylaws into effect.
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5 - Adoption
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Bui lding For The Future
The Benefits of Codification
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Bui lding For The Future
Growth and Development
When you codify, you build your plan for the futurewith a clearly recorded and commonly understoodview of the present. It gives you the ability to assess
the potential impact of proposed changes toexisting laws with greater accuracy.
The Benefits of Codification
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Bui lding For The Future
Keep Your Code Up-To-Date
Your Code is an evolving document. To protectyour investment and ensure that it continues to bean accurate and reliable resource, your Code
should be kept up-to-date. It is important toincorporate new legislation into your Code as it isenacted.
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Bui lding An Eff icient Government
Accessibility For Everyone
A well-maintained Code is a valuable tool formunicipal officials, one that fulfills a communityobligation. It is the duty of every citizen to know the
law, and it is the duty of the municipality to ensurethat its laws are accessible, up-to-date and in aform and location that the average person canfind and understand.
The Benefits of Codification
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To discuss your codification project or our other
products and services, call General Code
at 1-800-836-8834 or e-mail us [email protected]
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