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Benefits of having Optimal Technical Staffing &
Supervision Structure for SSA Civil Works
Sarva Shiksha Abhiyan Mission
Gujarat
Need to develop school infrastructure on “Whole School Development Concept”Need to utilize available spaces effectivelySchool Building has higher Importance Factor as per IS CodeWidely spread and remote sitesSchool Committee (Executive Agency) require technical guidanceThe ancillary works are
Small in SizeMore in number.
All activities require close supervision to achieve SSAM objectives .
Need for Specialized Efforts
Task for Civil WingSTATE LEVEL General Administration
Appointment of Engineers Training to Engineers
PlanningAWP&BPrioritizationConvergence with other Dept./SchemesProcurement planning
DesigningSite Survey Architectural DesignStructural Design
Tasks for Civil WingSTATE LEVEL (Contd.)
Project ManagementEstimation Preparation of Bid DocumentWork Order to Districts (for VCWC Mobilisation)Bid Process ManagementAppointment of Consultants
Consultant CivilArchitect ConsultantStructural ConsultantGeo Technical Consultant3rd Party Consultant
Supervision & monitoring of Civil Works Reporting of Physical & Financial progress to GOI & GOG.
Task for Civil Wing
District Level Planning ProcessFinalization of activity listFormation of VCWC / DCWCTraining to VCWC MembersFund Release to VCWCSupervision & monitoring of Civil Works Reporting of physical & financial progress to SPO
Tasks for Civil WingSchool Level
Community MobilisationSupervision by Technical Resource Person (TRP)Verification of activity elements as per Drawing, Specifications & ChecklistProgress Monitoring & Quality Audit by Third Party Inspection (TPI) ConsultantTesting of construction materials by TPI ConsultantIssue of completion certificate by TRP / 3rd Party ConsultantReporting of physical & financial progress to DPO
District Level Management Structure
District Project Engineer
Block – 1 (40 to 45 Sites)
One TRP
Block – 3 & 4 (40 to 45 Sites)
One TRP
Block – 2 (80 to 90 Sites)
Two TRP
• 26 District Project Engineer, Min. One / District, if work is more than Two or Three D.P.E. / District.
Optimal Technical Staff
SR. NO. ACTIVITY PHYSICAL NO. NO. OF SITE
1 Additional Classroom 2683 1121
2 Toilet Block 1021 900
3 Compound Wall 1105 1105
4 Rain Water Harvesting 75 75
5 Major Repairing 812 812
6 Model school 250 250
7 Mid Day Meal-Kitchen Shed 8734 7879
8 Primary Teacher's Staff Quarters 72 12
9 KGBV 20 20
14772 12174
Total Activity/Sites for Year 09-10
District wise Distribution of TRP
SR.NO. DISTRICT NO. OF ACTIVITY NO.OF SITES NO.OF TRP SITES/TRP
1 AHMEDABAD 641 460 11 42
2 AMRELI 420 317 7 45
3 ANAND 483 410 10 41
4 BANASKANTHA 445 430 12 36
5 BHARUCH 321 270 6 45
6 BHAVNAGAR 602 448 12 37
7 DAHOD 484 407 10 41
8 DANG 97 78 4 20
9 GANDHINAGAR 246 223 5 45
10 JAMNAGAR 868 750 15 50
11 JUNAGADH 773 580 12 48
12 KHEDA 1160 890 20 45
13 KUTCH 1216 1075 24 45
SR.NO. DISTRICT NO. OF ACTIVITY NO.OF SITES NO.OF TRP SITES/TRP
14 MEHSANA 648 546 11 50
15 NARMADA 287 225 5 45
16 NAVSARI 318 270 6 45
17 PANCHMAHA 537 525 17 31
18 PATAN 230 189 6 32
19 PORBANDAR 287 252 4 63
20 RAJKOT 824 768 17 45
21 SABARKANTHA 1118 830 17 49
22 SURAT 537 439 12 37
23 SURENDRANAGAR 373 345 11 31
24 VADODARA 1395 1057 24 44
25 VALSAD 462 390 9 43
14772 12174 287 42
District wise Distribution of TRP
TRP DIstribution
0
10
20
30
40
50
60
70
AH
ME
DA
BA
D
AM
RE
LI
AN
AN
D
BA
NA
SK
AN
TH
A
BH
AR
UC
H
BH
AV
NA
GA
R
DA
HO
D
DA
NG
GA
ND
HIN
AG
AR
JAM
NA
GA
R
JUN
AG
AD
H
KH
ED
A
KU
TC
H
ME
HS
AN
A
NA
RM
AD
A
NA
VS
AR
I
PA
NC
HM
AH
A
PA
TA
N
PO
RB
AN
DA
R
RA
JKO
T
SA
BA
RK
AN
TH
A
SU
RA
T
SU
RE
ND
RA
NA
GA
R
VA
DO
DA
RA
VA
LS
AD
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25
Districts
Sit
es
/TR
P
SITES/TRP
TRP Workload
Supervision System
TRP 40 to 45 sites Visit of 4 to 5 site per dayCompulsory visit at lay out, plinth, lintel, slab & finishing level
DPE 10 to 12 days in a monthVisit of 5 to 7 site per dayCompulsory visit before releasing the installment & at the time of casting slab
Monitoring cell Two team 2 days in a weekVisit of 4 to 5 site per day
SPE 5 to 6 days in a month
Hiring services of Professional Consultant
Consultant hiredIndependent Third Party Inspection & Quality AssuranceStructural ConsultantGeotechnical Consultant
Salient features of ITPI
Consultant shall visit 6 times single storey classroom9 times multi storey classroom5 times other civil works activity
Mandatory visit for single storeyPlinth levelCasting of slab & beamCompletion Stage
Mandatory visit for Multi storeyFootingCasting of ground floor column & tie beamCasting of ground floor slab & beamCasting of first floor column Casting of first floor slab & beamsCompletion stage
Salient features of ITPI
Collect sample of materials for testing Furnish verification certificate of foundationCarry out slump test of concreteTake action for casting concrete cubeCommunicate inspection noteFurnish fortnightly reportFurnish status of compliance report at every quarterArrange workshop to share experienceFurnish Completion Certificate
Benefits of Optimal StaffingHolistic planningRealistic AWP & BWhole School Development
School Infrastructure SurveyEnvironmental Assessment
Holistic Design to make schools Child FriendlyClimatically ComfortableMore Functional & Usable from Educational PerspectiveEnvironmental FriendlyAdaptable to new advancement in Pedagogy
Benefits of Optimal Staffing
Training to Community and MasonsMotivated CommunityTimely Completion with Desired QualityPrompt & Onsite problem solvingEffective monitoring & reportingCross sharing of knowledge / experience Due to GCEE track record other departments entrust works to SSAM – GujaratDuplication of efforts reduced
Physical Progress
38481241
43170
Completed In Progress Not Started
Financial Progress
Rs. In Lacs
7943366592
10000
20000
30000
40000
50000
60000
70000
80000
Approved out lay Expenditure incurred
CUMMULATIVE
84% Achievement
No.
No. No.
Upto 30/06/2009
90% Completion Rate