EDUCATION INDUSTRYTHE BEST OPEN SOURCE ERP SOLUTION IN

Made in Germany

OPEN SOURCE ERP

Reduce the involvement of administration without affecting education

Hand over responsibilities without losing control

Improve efficiency with existing number of non-teaching staff

Remain competitive by identifying areas for cost reduction

Strike a balance between stakeholder interests and educational responsibilities

Set a path towards a model organization using VIENNA Advantage Campus ManagementOVERVIEW

VIENNA Advantage Education Industry ERP Solutionhttp://www.viennaadvantage.com/

Education Industry ERP Solution

Readymade, out-of-the-box solution

Quick implementation

Support Level Agreement

Documented & recorded training

Manage multiple institutions

Reduce the time spent by teaching staff onadministrative tasks and help them increasethe time spend on core-competencies

One-time master data entry

Cost-center concept

Manage Student & Parent related information

Integration with self-help kiosks

BENEFITS

VIENNA Advantage open source ERP & CRMEDUCATION Industry Solution

http://www.viennaadvantage.com/

INSTITUTIONAL MARKETING

HOSTEL MANAGEMENT

STUDENTS & PARENTS MANAGEMENT & SERVICES

ACADEMICS MODULE & BIOMETRIC ATTENDANCE

PURCHASING

COLLABORATION FEATURES

FEES MANAGEMENT

ALERTS

SYSTEM ADMINISTRATION

REPORTING

FINANCIAL ACCOUNTING

STAFF MANAGEMENT & PAYROLL / HUMAN CAPITAL MANAGEMENT

STUDENT PORTAL

MATERIAL MANAGEMENT

WORKFLOW

OTHER FEATURES

FEATURESVIENNA Advantage Education Industry ERP Solution

http://www.viennaadvantage.com/

Education Industry ERP Solution

ERP FEATURESINSTITUTIONAL MARKETING

Enquiry Capturing Enquiry mailing campaigns Enquiry SMS campaigns Campaign management and

planning Campaign budget planning Record Admissions on

campaigns Reports on success rate of

campaigns Cost recording against

campaign

HOSTEL MANAGEMENT

Hostel master Hostel Layout and Rooms

Structure Room Allotment Hostel Rooms Billing

integrated with accounts Room Shift Room Release Various reports on hostel and

occupancy

Student Records Management Parents Records Management Students’ History Student Smart Card Generation & Printing Student Admission Batches / Classes Shift students to the next class

/ batch Fail / Detail Students Student Correspondences Digital Student file with digital

records such as certificates Certificate & notice generator

Student SMS functionality Student email functions Students Login to Student

Portal Parental helpdesk Internal Forwarding of

requests to respective departments

Audit and reports on resolution of requests

Routing of requests to all departments possible

STUDENTS & PARENTS MANAGEMENT & SERVICES

VIENNA Advantage open source ERP & CRMEDUCATION Industry Solution

http://www.viennaadvantage.com/

ACADEMICS MODULE & BIOMETRIC ATTENDANCE

Academic Timetable Faculty management Course Structure Program Structure Marking Schema Timetable Subject Allocation Session program Integrated timetable

with student portal Examination Planning

Results Assignments and results

(also integrated with Student login)

Purchase Requisitions Request for quotation Quotation Comparison Purchase order Receipt on Purchase Order Matching PO and Receipt Matching PO – MR – Invoice Vendor Management Vendor Payment terms Digital vendor files with

quotes, contracts, etc. Vendor Rating

Inbuilt email system for all users

Automatic assignment of mails to respective records of customers / parents / employees

Digital files attachable to each record

No paper files required Mass correspondences

(internal & external) Internal (manual & automatic)

notices to all users Inbuilt Calendar Meeting request scheduling Shared Calendars of users

Fee Master Batch-wise Fee generation Individual Discounts possible (if

required) Price lists for courses Special Price Lists for particular

quotas Student open items (Ledgers) Fee Collection Fee Collection Reports Payment Reminders to students /

parents Alerts to teachers on nonpayment

of dues by students Open items viewable in student

portal Daybook and cashbook reports

PURCHASING COLLABORATION FEATURES FEES MANAGEMENT

VIENNA Advantage open source ERP & CRMEDUCATION Industry Solution

ERP FEATURES

http://www.viennaadvantage.com/

ALERTS

Alerts can be set on any event

Alerts deliverable by mail or SMS

Workflow Alerts Request Alerts Document-based Alerts Calendar-based Alerts Notices-based Alerts

SYSTEM ADMINISTRATION

User and Role Management System Errors Tracking Internal Audits Database Backup and

Restore Import & Export Data Dashboard, Email, SMS

Configuration

REPORTING

Inbuilt report writing capabilities

Dashboard reporting; flexible dashboards for any role

Easy to create and use report capabilities

Dynamic and real-time reporting

Alerts possible on report values

FINANCIAL ACCOUNTING

Day Book Cashbook Payment and Receipt Reports on receivables and

payables Tax settings Tax Deduction at Source

VIENNA Advantage open source ERP & CRMEDUCATION Industry Solution

ERP FEATURES

http://www.viennaadvantage.com/

Staff records Staff History Employee Groups /

Grades Salary Structure Employee Attendance

(also through fingerprint and RFID cards)

Automatic salary generation as per rules set during implementation

Manual amendment, if required (auditable and with permission only)

Employee digital file with scanned documents

SMS function for announcements and alerts

All Employee formats such as: Appointment Letters Notices Relieving Letters Experience Certificates Offer Letters

Extendable to institution-specific formats

STUDENTS PORTAL

View personal data News and announcements

from principal’s desk Online request View open Fee balance View all invoices and

payments Upload and download les for

each batch See assignments for each

batch Submit results for each batch See results for your batch Online book search in library

MATERIAL MANAGEMENT

Inventory Item master Multiple-stores Management Gate Entry Material receipt panel for easy

receipt entry Quality checking Material Issue Inventory use Physical Count Inventory Valuation Reports Reports on various transactions ABC Analysis Minimum & maximum stock level

management Graphical reports and lists

STAFF MANAGEMENT & PAYROLL / HUMAN CAPITAL MANAGEMENT

VIENNA Advantage open source ERP & CRMEDUCATION Industry Solution

ERP FEATURES

http://www.viennaadvantage.com/

WORKFLOW MANAGEMENT

Inbuilt workflow system for approvals of document

Workflow Inbox for all users Easy workflow settings on events

OTHER FEATURES

Salary Statements Leave management Recruitment (online application)

integrated with website Employee reimbursement for charges University –External & Internal

Communication Document Management System

VIENNA Advantage open source ERP & CRMEDUCATION Industry Solution

ERP FEATURES

http://www.viennaadvantage.com/

INTEGRATED LIBRARY MANAGEMENT SYSTEM (ILMS)

Part of VIENNA Advantage Campus Management System

Cataloguing and Authority Control Circulation Online Public Access Catalog (OPAC) Serial Control Reference Tracking E-Resources Management Generation of Reports Access to users via user-friendly web-based interface Can conform to United Nations Bibliographic

Information System & other standards Library Fines and fine data transferred to accounts

BENEFITS

VIENNA Advantage open source ERP & CRMEDUCATION Industry Solution

http://www.viennaadvantage.com/

Cataloging (classifying & indexing materials) Acquisitions (ordering, receiving and invoicing materials) Circulation (lending materials to users and receiving them back) Serials (tracking journals, magazines and newspaper holdings OPAC (Online Public Access Catalog – the public interface for users)

Number of subject streams and sub-streams User defined sub-categories of books, periodicals and electronic media

entities User defined Accession Number Series for books / periodicals / electronic

media & sub-categories, which enable & support any international standard User-defined issue groups and other attributes Provision for specimen / reference / general / text book categorization of

books, periodicals and electronic media entities Provision for defining the physical position of items (across shelves and

racks)

User friendly issue / return / reissue process Issue / Return of books, periodicals and electronic

media to various issue groups Detailed Library account of issue groups Subscription Renewal / Extension for Periodicals Item reservation by issue groups

Stock verification system (Criteria based) Stock Transfer System Catalogue Generation System Use of Bar Code / RFID technology (purposes of

automatic identification and tracking)

MODULES

CONFIGURABLE ENTITIES

ISSUE AND RETURN

OTHER FEATURES

VIENNA Advantage open source ERP & CRMEDUCATION Industry Solution

VIENNA Advantage open source ERP & CRMEDUCATION Industry Solution

CONTACTone of our offices and find out more about our products

GermanyVIENNA AdvantageBohlenskamp 21, 26340 Zetel

Phone: +49-621-307-80370

United StatesVIENNA Advantage2372 Morse Avenue Suite #418Irvine, CA 92614Phone: 1-949-325-0615

IndiaVIENNA Solutions#493 Phase-9, Industrial AreaMohali, PB 160062Phone: +91-172-5090-860

INTERNATIONALwww.viennaadvantage.com

info@viennaadvantage.com

Let’s get socialPartners’ Directory / Find partnerhttp://viennaadvantage.com/find-partner-americas.php

Bloghttp://viennaadvantage.com/blog/

www.linkedin.com/company/vienna-advantagewww.facebook.com/viennaadvantageerpwww.twitter.com/viennaadvantagewww.youtube.com/user/softwareonthecloud