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Best Practices for Local Chapters and State Societies
Best Practices for Local Chapters and
State Societies
Community Awareness/Partnering California State Society
Members approach local businesses
Provide the focus and mission of the local chapter or state society
Community Awareness/Partnering California State Society
Members approach local businesses
Solicit donations for meetings
Community Awareness/Partnering California State Society
Members approach local businesses
Provide advertising for the supporting businesses
Community Awareness/Partnering California State Society
Members approach local businesses
Send a thank-you letter to supporting businesses
Community Awareness/Partnering California State Society
Members approach local businesses
Offer donations as door prizes or raffles at meetings
Community Awareness/Partnering continued
State society received discount coupons and monetary contributions from uniform stores
Membership Recruitment/RecognitionNorth Carolina State Society
Membership Chair/Committee requests new member list from AAMA
Membership Recruitment/RecognitionNorth Carolina State Society
List of new members presented to appropriate chapter president
Membership Recruitment/RecognitionNorth Carolina State Society
Chapter invites new members to upcoming meeting and provides state society website address
Membership Recruitment/RecognitionNorth Carolina State Society
New members and students are recognized at the next chapter or state society meeting
Membership Recruitment/RecognitionNorth Carolina State Society
State society collaborates with educators to encourage student membership
Membership Recruitment/RecognitionNorth Carolina State Society
NOTE: Member lists may be downloaded from the website under Volunteers/Membership Rosters and Label. State and chapter officers must be signed in to view. Requests may be sent to [email protected]
Membership and PartnershipsMaine State Society
State society contacts the following:
Local physician practices
Membership and PartnershipsMaine State Society
State society contacts the following:
Hospital-based practices
Membership and PartnershipsMaine State Society
State society contacts the following:
Medical assisting schools
Membership and PartnershipsMaine State Society
Updates the state society e-mail list monthly with new names from the AAMA
Membership and PartnershipsMaine State Society
Refers new members to the secure AAMA website
Membership and PartnershipsMaine State Society
Offers education to all medical assistants (regardless of credential)
and medical assisting students
Membership and PartnershipsMaine State Society
Collaborates with hospital-based practices to offer educational topics at meetings
Membership and PartnershipsMaine State Society
Includes job openings on website
Realignment of MembersOhio State Society
Ascertained that nearly one-third of Ohio Members were not assigned to existing chapters
Realignment of MembersOhio State Society
Researched and aligned ZIP codes by county and corresponding chapter
Realignment of MembersOhio State Society
Contacted AAMA to assign members-at-large to existing local chapter
Realignment of MembersOhio State Society
Chapters contacted members to share chapter meeting information
Realignment of MembersOhio State Society
Ohio district councillor for members-at-large contacted members not assigned to local chapter
Realignment of MembersOhio State Society
Information on nearest chapter and upcoming activities provided
Technology and MeetingsOhio State Society
Ohio State Society holds four Board of Trustees meetings annually (fall, winter, spring, and summer)
Winter meeting often met with inclement weather conditions, which led to poor attendance
Adopted idea of a conference call for the winter meeting
Board member obtained a line for conference calls for free from Cincinnati Bell
Date and time (usually Saturday morning) decided at the fall board meeting
The 800 number and passcode are sent out through e-mail by the state society secretary
Developed guidelines for call etiquette
Technology and MeetingsOhio State Society
Ohio State Society holds four Board of Trustees meetings annually (fall, winter, spring, and summer)
Winter meeting often met with inclement weather conditions, which led to poor attendance
Adopted idea of a conference call for the winter meeting
Board member obtained a line for conference calls for free from Cincinnati Bell
Date and time (usually Saturday morning) decided at the fall board meeting
The 800 number and passcode are sent out through e-mail by the state society secretary
Developed guidelines for call etiquette
Technology and MeetingsOhio State Society
Ohio State Society holds four Board of Trustees meetings annually (fall, winter, spring, and summer)
Winter meeting often met with inclement weather conditions, which led to poor attendance
Adopted idea of a conference call for the winter meeting
Board member obtained a line for conference calls for free from Cincinnati Bell
Date and time (usually Saturday morning) decided at the fall board meeting
The 800 number and passcode are sent out through e-mail by the state society secretary
Developed guidelines for call etiquette
Technology and MeetingsOhio State Society
Ohio State Society holds four Board of Trustees meetings annually (fall, winter, spring, and summer)
Winter meeting often met with inclement weather conditions, which led to poor attendance
Adopted idea of a conference call for the winter meeting
Board member obtained a line for conference calls for free from Cincinnati Bell
Date and time (usually Saturday morning) decided at the fall board meeting
The 800 number and passcode are sent out through e-mail by the state society secretary
Developed guidelines for call etiquette
Technology and MeetingsOhio State Society
Ohio State Society holds four Board of Trustees meetings annually (fall, winter, spring, and summer)
Winter meeting often met with inclement weather conditions, which led to poor attendance
Adopted idea of a conference call for the winter meeting
Board member obtained a line for conference calls for free from Cincinnati Bell
Date and time (usually Saturday morning) decided at the fall board meeting
The 800 number and passcode are sent out through e-mail by the state society secretary
Developed guidelines for call etiquette
Technology and MeetingsOhio State Society
Ohio State Society holds four Board of Trustees meetings annually (fall, winter, spring, and summer)
Winter meeting often met with inclement weather conditions, which led to poor attendance
Adopted idea of a conference call for the winter meeting
Board member obtained a line for conference calls for free from Cincinnati Bell
Date and time (usually Saturday morning) decided at the fall board meeting
The 800 number and passcode are sent out through e-mail by the state society secretary
Developed guidelines for call etiquette
Technology and MeetingsOhio State Society
Ohio State Society holds four Board of Trustees meetings annually (fall, winter, spring, and summer)
Winter meeting often met with inclement weather conditions, which led to poor attendance
Adopted idea of a conference call for the winter meeting
Board member obtained a line for conference calls for free from Cincinnati Bell
Date and time (usually Saturday morning) decided at the fall board meeting
The 800 number and passcode are sent out through e-mail by the state society secretary
Developed guidelines for call etiquette
Technology and Meetingscontinued
Conference call improved attendance for the winter meeting
Technology and Meetingscontinued
$100 $400
Cost of call (usually 18–20 attendees for 60 minutes) is close to $100
Technology and Meetingscontinued
$100 $400
Cost of travel mileage for face-to-face meeting is nearly $400
Student EngagementNebraska State Society
Focus on inviting educators to serve on the boards of chapters and state societies
Student EngagementNebraska State Society
State society Facebook page available for viewing
Student EngagementNebraska State Society
Job opportunities, upcoming CEUs, and conferences posted on the Facebook page
Student EngagementNebraska State Society
Several chapters also have a Facebook page
Student EngagementNebraska State Society
One local chapter has a direct e-mail address, monitored by the chapter president
For more information...
To be connected with the respective state leaders, contact the AAMA Membership Department: • [email protected]• 800/ACT-AAMA or 800/228-2262
Get connected
For more information...
Chapter and state society officers can access member-ship lists anytime:
• Sign in on the AAMA website at www.aama-ntl.org• Go to Volunteers/Membership Rosters and Labels(Note: You must be a current officer and be signed into the website to access this dropdown menu item.)
Obtain membership lists
