1 Best Practices Technical Assistance Replication Project Request for Applications REQUEST FOR APPLICATIONS RELEASED: January 17 th , 2018 REQUEST FOR APPLICATIONS DEADLINE: March 9 th , 2018 This request for applications includes the following components: AMCHP’s Best Practices Program Overview 2 Best Practices Replication Project Overview 3 Best Practices Technical Assistance Requirements 3-6 What States Can Expect from AMCHP 7 Best Practices Replication Project Technical Assistance Timeline 7 Application Process and Selection Criteria 8-9 Appendix A: Application Form 10-13 Appendix B: List of Current Innovation Station Programs 14-17 For questions about the Best Practices Replication Project, contact Lynda Krisowaty, [email protected]; (202) 266-3058.
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Best Practices Technical Assistance Replication Project Request for Applications
REQUEST FOR APPLICATIONS RELEASED: January 17th, 2018 REQUEST FOR APPLICATIONS DEADLINE: March 9th, 2018
This request for applications includes the following components:
AMCHP’s Best Practices Program Overview 2
Best Practices Replication Project Overview 3
Best Practices Technical Assistance Requirements 3-6
What States Can Expect from AMCHP 7
Best Practices Replication Project Technical Assistance Timeline 7
Application Process and Selection Criteria 8-9
Appendix A: Application Form 10-13
Appendix B: List of Current Innovation Station Programs 14-17
For questions about the Best Practices Replication Project, contact Lynda Krisowaty, [email protected]; (202) 266-3058.
As part of its commitment to serve as a national resource for members and to support state efforts to build successful MCH programs, AMCHP collects, reviews, and disseminates cutting edge, emerging, promising, and best practices from public health programs across the U.S. so effective models can be shared and replicated among the MCH community.
What is a Best Practice? AMCHP defines “best practices” as a continuum of practices, programs and policies that range from cutting edge, emerging, and promising to those that have been extensively evaluated and proven effective, i.e. best practice. Practices could focus on the health of women, adolescents, young children, families, or even children with special health care needs. Focus areas include preconception care, mental health, data and assessment, financing, program and system integration, workforce development, injury prevention, access to care, emergency preparedness, family support, and many more other public health issues. AMCHP’s Best Practices Committee reviews and evaluates submissions based on twelve criteria, and accepted programs are added to Innovation Station, an online, searchable database of cutting edge, emerging, promising, and best practices in MCH (http://www.amchp.org/InnovationStation).
Searching for Inspiration?
Check out the top 5 most downloaded practices in Innovation Station!
1. March of Dimes Healthy Babies are Worth the Wait® Best Practice, Region IV, Birth Outcomes
2. HealthConnect One Community-Based Doula Program, Best Practice, Region, V, Perinatal Health
3. Family Voices of California Project Leadership, Promising Practice, Region IX, CYSHCN
4. Tampa Bay Doula Program, Emerging Practice, Region IV, Perinatal Health
5. Using the Six Core Elements of Health Care Transition in Medicaid Managed Care, Promising Practice, Region III, Access to Health Care
ABOUT AMCHP The Association of Maternal & Child Health Programs is a national resource, partner and advocate for state public health leaders and others working to improve the health of women, children, youth and families, including those with special health care needs. AMCHP supports state maternal and child health programs and partners by helping states build successful programs through such efforts as providing capacity building and technical assistance, disseminating best practices, convening leaders to share experiences and ideas, and advising states about involving partners to reach our common goal of healthy children, healthy families, and healthy communities.
As part of an overall strategic goal to improve maternal and child health outcomes by sharing effective and promising practices with state and territorial MCH programs, AMCHP grants up to three technical assistance (TA) awards of $10,000 each for states to replicate an emerging, promising, or best practice (or elements of it) in Innovation Station. If selected, the applicant will receive technical assistance from a representative from the practice in Innovation Station as well as logistical support from AMCHP. To be considered for funding, applicants must demonstrate their need for the specific TA, readiness and capacity to implement the practice and sustainability to continue the work.
Replication funds can be used in a variety of ways including but not limited to:
• Travel to/from the state whose practice you are replicating
• Consultant fees
• Project or training materials
• Professional printing
• Meeting or trainer associated costs
• Web development and support services (Please note that TA funds cannot be used to pay for equipment, software, conference or course registration, or personnel expenses include staff FTE.)
How is the Project Beneficial? Both Best Practices TA Replication Recipients from 2016-2017 chose to replicate Oklahoma’s Text4Baby Program and shared the following benefits of participating in the project:
To learn more about the benefits of conducting a replication project, watch this video to listen to two previous Best Practices TA Replication recipients discuss their experiences with the process.
Best Practices Technical Assistance Requirements Through this project, applicants can request technical assistance support to learn how to adapt a specific Innovation Station practice (or elements of a practice) to their state. Applicants must demonstrate readiness to adapt the practice and to develop an implementation plan to maximize technical assistance resources. Recipients must report on outcomes of the replication project, share their experiences with their peers, and provide feedback on resources to sustain best practices and knowledge management. Contract Execution and Expenditures (Frequently Asked Questions) AMCHP uses a contract to execute its replication projects.
1) Who should be on the contract?
o For the purpose of the replication project, AMCHP is only able to enter a contract with
the entity who submitted the project application (grantee).
2) Can we use a fiscal agent to handle our finances?
o The grantee may use a fiscal agent to handle their administrative work.
▪ AMCHP will not have any relationship with the fiscal agent or third party.
▪ The state is responsible for signing the contract and will be the designated
payee.
3) Can we begin planning our activities before the contract is executed?
o The grantee can begin planning pre-award activities before the contract is executed.
However, AMCHP will not approve pre-award expenditures.
▪ States may not submit invoices until the contract is signed.
▪ The first invoice received must fall after the date of the signed contract.
4) What is AMCHP’s contract process?
o AMCHP will send the grantee a copy of the Risk Assessment for completion.
o The grantee will complete the Risk Assessment and initiate the contract process.
o AMCHP will send the contract to the grantee.
o The grantee will review the contract and sign if no revisions.
▪ If revisions, send to AMCHP.
▪ AMCHP will go through an internal review process
• AMCHP staff will contact grantee to explain revisions and request
further review and/or signature.
o AMCHP will sign the contract.
o The grantee will be provided with a copy of the contract signed by all parties.
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Invoices All project-related expenses mentioned in the contract and/or scope of work will be the sole responsibility of the grantee. AMCHP is responsible for exacting payment to the grantee for these expenses.
5) How often do invoices need to be submitted?
o On a monthly basis, please submit an invoice along with proof/receipt of purchase to
[email protected] and mail a hard copy to Lynda Krisowaty, c/o The Association
of Maternal & Child Health Programs, 1825 K Street, Suite 250, Washington, DC,
20006-1202.
6) Who can submit invoices?
o Invoices must be submitted by the grantee since AMCHP is only able to reimburse the
grantee.
▪ If it is easier for someone outside the organization AMCHP has a contract with
to purchase an item such as a flight, hotel, etc., have that person purchase the
item and invoice the state/organization AMCHP has the contract with.
▪ The grantee will then create an invoice on the other party’s behalf and submit
to AMCHP along with supporting documentation.
▪ AMCHP will disburse reimbursement to the grantee.
▪ The grantee will use this payment to reimburse the other party.
o If using a fiscal agent, invoices must still be issued by the state/grantee.
7) How long after I submit an invoice can I expect reimbursement?
o Reimbursement will be sent within 30 days of receipt of the invoice.
8) When is the last date all invoices need to be submitted by?
o All invoices must be submitted by April 30th, 2019 in order to receive reimbursement.
9) How do I know how much funding I have spent or have left at any given time?
o States must maintain their own system for tracking the amount of funding they have
spent and how much they have remaining. AMCHP will maintain a file of invoices
received. Please contact AMCHP if you would like to verify your expenditures and
remaining balance.
Report and Evaluate Recipients are required to report on the outcomes of the replication project. The final report must include a summary of technical assistance activities, results/action steps determined, and progress made toward replication. Share Experiences To capture the value of the connections fostered during the replication project, AMCHP will encourage participants to contribute a brief article to the AMCHP bi-monthly newsletter, Pulse. The
contents of the article will include experiences, challenges, and lessons learned from program replication and implementation. In addition, participants may also be asked to share their experiences with others via webinar.
Sustain Knowledge To further support implementation and adaptation of best practices, AMCHP will continue to develop Best Practices tools and resources. These tools and resources will be designed to assist members in translating strategies into action steps. AMCHP will engage participants as thought leaders during resource development to foster greater peer-to-peer learning and increase practicality of these tools.
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What States Can Expect from AMCHP
If your Best Practices replication application is accepted, you can expect the following support from AMCHP:
• Logistical support from AMCHP staff during site visit
• Facilitated check-in calls to plan/coordinate technical assistance and follow-up
• Information and resources about best practices and Innovation Station
• Support in facilitating peer relationships and identification of common interests between the program representative and applicant
• Ongoing assistance from staff to guide the technical assistance process
Best Practices Replication Technical Assistance Timeline
The timeline below has been provided to help applicants develop their proposals. A final timeline and work plan will be developed by the selected applicants in partnership with AMCHP.
RFA Released Wednesday, January 17th,
2018
Applications Due
Friday, March 9th, 2018 by 11:59 pm EST
Awards Announced Mid-April 2018
Orientation Call By mid-May 2018
Project activities: site visit, technical assistance, etc.
June 2018 – April 2019
Final report compiled and shared April 2018
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Application Process
Submit the application form by email by 11:59 pm EST on Friday, March 9, 2018 to [email protected] with “Replication Project” in the subject line.
• To be considered eligible, applicants are required to complete and submit all sections of the application found in Appendix A.
• Applications received after the deadline will not be considered.
Please Note: You will receive notification of receipt of application no later than one week following submission. If you have not received a notification of receipt by March 16th, contact Lynda Krisowaty at [email protected].
Selection Criteria
The Best Practices Committee will review and score your application using the following evaluative criteria. The scoring system uses a 100-point scale.
Need – 10 points
Extent to which the applicant identifies a need/problem/or opportunity the Innovation Station practice is to address
Capacity – 30 points
Extent to which applicant identified a current commitment to address the MCH topic chosen Extent to which applicant has demonstrated current resources, collaborations and
partnerships that are supportive of the work
Readiness – 20 points
Extent to which applicant identifies resources and infrastructure to receive technical assistance, and implement and sustain the desired practice
Extent to which applicant addresses the added value of receipt of technical assistance Extent to which applicant identifies and offers effective ways to overcome barriers to
receiving the technical assistance and practice replication Replication Plan – 30 points
Identifies an AMCHP Innovation Station practice and/or element of a practice for replication Extent to which the applicant describes a feasible, flexible implementation plan and identifies
how the desired technical assistance will support goals for implementation Extent to which applicant includes an achievable timeline that meets the requirements of this
project Extent to which the applicant describes how the project will continue once the technical
Extent to which the requested funding amount is reasonable, and the budget provides cost per activity/resource and cost calculations
Commitment – 5 points
Applicant commits to carrying out the requirements and activities outlined in their application
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Appendix A: AMCHP Technical Assistance Replication Project Application Please provide clear, concise responses to each section. Submit the completed form to [email protected] by March 9th, 2018 by 11:59 pm EST. We highly recommend that you reach out to the practice you’d like to replicate to get additional information before applying.
Contact Information
Name
Organization
Address
City, State, ZIP
Phone E-Mail Address
How did you find out about this replication opportunity?
☐ AMCHP Website
☐ AMCHP Staff Person
☐ AMCHP Social Media (Facebook, Twitter)
☐ AMCHP Table at a Conference or Meeting
☐ AMCHP Member Briefs
☐ AMCHP Pulse Issue
☐ Other (please specify):
Project Overview
Main Goal(s) and Objectives
Name of Innovation Station Practice Being Replicated
Refer to Appendix B for suggestions. Be sure to specify if replication is of the whole practice or an element of the practice.
Need
Provide a brief overview of the need/problem/or opportunity for improvement the Innovation Station practice will address.
Summarize existing activities related to the practice/strategy you would like to replicate that would be enhanced by the technical assistance. Describe any existing or potential partnerships and/or resources that would support this work.
Since replication funds typically support Title V related programs at the state level, please describe any current partnerships with Title V/your state health department or your intentions for including them in your replication process moving forward.
Replication Plan
Briefly outline how you plan to replicate the practice or element of the practice from Innovation Station you identified for replication. Explain how the technical assistance you are requesting fits into your replication plan as well as how it will support your overall goals/objectives for implementation. Please include: 1) Type of technical assistance desired; 2) General timeline and breakdown of activities; and 3) How the activities will be sustained after receipt of the technical assistance.
Project Timeline
Date/Timeframe Description of Activity # of hours needed to
complete activity Person(s) Responsible
Explain how activities will be sustained after the technical assistance is completed.
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Expected Benefits
Summarize the impact this technical assistance will have for your project goals/objectives and how it will lead to positive health outcomes.
Potential Challenges
Identify challenges your program might experience in carrying out the work described above and explain how you intend to mitigate these challenges.
Budget
List all expenses associated with carrying out the activities outlined in your replication plan. Please note that TA funds cannot be used to pay for salaried employees, equipment, software, conference or course registration, personnel or indirect expenses.
Activity/Item Brief Description Quantity Price Per Unit Total
Total Amount Requested:
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Commitment
By submitting this application, I affirm that if awarded the technical assistance funds I (and applicable key staff) am committed to the success of this project as a whole, and will play a central role providing any needed coordination/support to receive the technical assistance. I agree to participate in evaluative efforts of AMCHP. I further affirm that I have secured any required approval to receive this technical assistance and to move forward in outlined activities prior to submission of the application.
Name
Signature
Date
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Appendix B: Current Innovation Station Practices
Below is a list of current emerging, promising, and best practices in Innovation Station as of January 2018. Click on the title of the practice to view the program summary from Innovation Station. To learn more about these practices, visit Innovation Station.
Innovation Station Practice State Practice Category
Primary Keywords
The Health-e-Access Telemedicine Program** NY Best
• Access to health care • Child Health • Telemedicine
Oregon Youth Transition Program
OR Best • CYSHCN • Service Coordination & Integration
Nurse Family Partnership
US Best • Home Visiting • Infant Health
Every Child Succeeds
OH Best • Child Health • Home Visiting
Parent Child Assistance Program (PCAP)
WA Best • Substance & Tobacco Use • Birth Outcomes
Empower Program
AZ Best • Nutrition & Physical Activity • Child Health
Healthy Babies are Worth the Wait
KY Best • Birth Outcomes • Prematurity Reduction
Family Foundations PA Best
• Prenatal Stress • Depression • Co-parenting
Texas Children’s Hospital Health Care Transition Planning
Tool TX Best
• Transition Planning • AYASHCN
The HealthConnect One Community-Based Doula Program IL Best
• Reproductive Health • Access to Healthcare • Health Promotion
Moving Beyond Depression OH Best • Mental Health • Health Screening • Access to Care
Baby and Me Tobacco Free
NY/National
Best • Birth Outcomes • Chronic Disease
CMS-CSHCN Youth & Young Adult Transitions
FL Emerging • CYSHCN • Home Visiting
The Clinic & Community Connections Project (Fetal Alcohol Syndrome)
