BESTPROJECT

Business Enhancement – System Transformation

Leadership Conference: August 14 - 15, 2014

BEST ProjectVision of Future System

Replace PeopleSoft & Human Resource System

Integrated Budget, Human Resources, Payroll, & Financial System

Process Standardization & Improvement

Configure Not Customize

2

BEST ProjectEmbracing the Future

Project Charter

Pilots

Core Advisory Teams (CATs)

Non-Pilots User Groups

3

“LACOE & Agencies March Toward New Technology Direction...”

BEST ProjectParticipating Pilots

4

BEST ProjectPilots Workshop Levels

• Flowchart High-Level Organization1

• Flowchart High-Level Major Business Processes2

• Flowchart Detailed Business Processes3

• Document Detailed System Requirements4

5

BEST ProjectPhase 1

Business Plan & Recommendation

Market Analysis

Business Plan

Business Processes

Business Requirements

6

BEST Project - Phase 2Improve & Standardize Business

Processes

Communicate

Business Process

Business Requirements

Document & Approve

7

BEST ProjectFocus on Process Improvement

Improvement Opportunity

8

MajorMileston

eImplementa

tionSystem

Requirements

BEST Project Timeline 2014 - 2017

2014 -16 - Flowchart Business Processes

2016 - 17 - RFP Process/Selection - Contract Negotiations

2015 -16 - Strategy Vendor- Business Case w/ Recs.

9

Communication Plan“Marching to the Same Beat”

Executive Cabinet,

Board of Ed., BOS

Executive Steering Team

Core Advisory Teams (CATs)

Pilots & Non-Pilots Stakeholders & Management

BEST Project Team

10

W I I F M?System Benefits & Process Improvements

Employee & Vendor Self-Service

Online Approvals / Workflow

Real-Time Reporting

Integrated Budget Development, Human Resources, Payroll & Financial System

11

Before and After

12

Activity

Email: BESTinfo@lacoe.edu

Three “pain points” with the current systems/processes

Three process improvements you would like to see in the new system

13

“Marching Towards Improvement”

BEST Project Websitewww.lacoe.edu/BEST

14

Business Enhancement – System Transformation

Q & A?

BEST PROJECT

15

16

Please, “Hand over the Mic”

MYid

Let’s Simplify our daily tasks…

“Meeting the needs of those we serve. . .”

What is MYid?One secure web portal for…

1. Self-service Password Resets.2. Self-service Directory Updates 3. Application Single Sign-On (SSO)4. Common Directory Smart Search 5. Common Automated Workflows 6. Secure Anywhere/Anytime Access

Simple Block Diagram

YOU !!

IAM Web Portal

Functions:1. Edit User Profile 2. Password Reset3. Access Requests4. Launch Application5. Approval Work-flow6. Acceptable Use Form

Unified Databases

BB

NTI

My LACOE

Remedy

Novatime

Misc…

BlackBoard

AD

Misc

Badge

Web Applications

Why use Myid ?Our Business Process Goals

1. Simplify online User experience.2. Adopt security best-practice of a private

Username. 3. Provide auditable, automated user

provisioning.4. Enable many self-service functions.5. Improve speed and accuracy of actionable

changes.6. Seamless integration with all new

systems.

What does a Myid Username look like?◦ Format is: Nick.Last.123◦ Sample is: Tony.lucich.983

Out of Box – Full Self-Service functions Out-of-box includes:• Password reset • Challenge

response• Key questions..

23

User Profile includes:• User Name• Phone, Email,

etc… • Organization• Manager• Site Location• Alternative

Info..

Application Launches for• LACOE.edu• NovaTime• Remedy Force• SharePoint

MyidQuestion & Answer

Session??