Category Characteristics

– Print security– Device access control– Data leakage prevention– Document security

Security

bEST GUARD

bEST Guard is a security application that helps protect confidential company information by storing copies of docu-ments and transaction log data in an external database. This allows data leakage to be identified and avoided, and is an ideal solution for companies and departments who prioritise data confidentiality.

PREVENTING DATA LEAKSBY MONITORING AND SECURINGCONFIDENTIAL JOB DATA

bEST Guard saves printed, copied, scanned or faxed pages in combination with related information concerning executed actions, user names, job status or time sent. The application therefore supports administrators by centrally providing all information to identify sources of document leakage.

The benefits include a database browser which supplies the administrator with enhanced searching options, making it easy to find and view the desired data. For example, it is

possible to track back and check which users handled a confidential document that leaked to the public or which documents were printed, copied, scanned or faxed on a specific MFP.

bEST Guard is the ideal solution for companies or depart-ments which require document transparency to ensure the protection of confidential data and the detection of potential leaks.

KEY FEATURES Data leakage prevention

– Automatic image logging: bEST Guard sends a copy

of all scanned, copied, faxed or printed pages to an external database, combined with related information such as user name, job status or time sent.

– Powerful database browser: bEST Guard provides a database browser enabling administrators to select specific criteria by using tick boxes, and boasts search functions enabling administrators to sort and filter information according to specific criteria.

– Log report and e-mail alerts: Offers a log report and e-mail-based error notification feature for the administrator.

– Simple set-up: Easy and quick installation on Windows server operating systems in less than 30 minutes.

– MFP monitoring and recording: bEST Guard monitors and records all actions executed on networked MFPs.

Please note:

– The implementation of bEST Guard is only useful in combination with an authentication application.

– The application is bound to data protection requirements which can vary in accordance with national regulations.

DATASHEET bEST GUARD

WORKFLOW

WebDav serverruns bEST Guard

Watch folder

Scan, printor copy

Database

1 User starts print job from PC

1 User authen - ticates at the

MFP, starts copy or scan job

2 MFP sends image data and XML fi le to WebDav server (HTTPS)

4 Write image data and job log data to database

5 Administrators have conve-nient access to the log data at any time3 SNMP query for

additional job information

DATASHEET bEST GUARD

07/2

013

Konica Minolta Business Solutions Europe GmbH Europaallee 17 30855 Langenhagen Germany www.konicaminolta.eu

TECHNICAL SPECIFICATIONSSYSTEM REQUIREMENTS

Operating systems Windows Server 2003 (32/64) Windows Server 2003 R2 (32/64) Windows Server 2008 SP2 (32/64) Windows Server 2008 R2 SP1 (32/64) Memory 2 GBHard disk space 100 MBCPU Dual Core 2 GHz Network 100 Mbit.NET Framework .NET Framework 3.5Database server MS SQL Server 2005 MS SQL Server 2008 MySQL Server 5.x (MySQL connector needs to be installed separately) Databases supporting ODBC interface Software PDF Viewer supporting PDF version 1.4 or higherSupported languages English admin interface Important One of the user authentication features MFP Authentication, recommendations External Server Authentication, or Relay Server (OpenAPI) Authentication should be enabled on the Konica Minolta device. Only devices supporting the Konica Minolta ImageLog feature can be supervised by bEST Guard.

The support and availability of the listed specifications and functionalities varies depending on operating systems, applications and network protocols as well as network and system configurations.