BETHLEHEM PUBLIC LIBRARY...1. Request for mileage funds for two Children's librarians to attend a...

- Call to order.

BETHLEHEM PUBLIC LIBRARY

Board of Trustees May 13, 1985 - 7:30 P.M.

- Agenda-

- Recognition of persons wishing to address the Board. Introduction of Michael Farley, new Reference and Periodicals librarian.

- Minutes of the April meeting.

-Fina ncial Report. A. Transfers B. Personnel

- Director' s Report A. Old Business

1. Report on carpeting and reupholstering. 2. Report on meeting with Dorit Stark-Riemer regarding

Christmas trees in the Library. 3. Report on Annual Budget Meeting on May 2, 1985.

B. New Business 1. Memo on elimination of the Trust and Agenc y account. 2. Report on Output Measurements Survey for spring 1985. 3 . Plans for Library Day. 4. Musical events this month •

• - President's Report

1. Discussion of the Handbook for Bethlehem Public Library Trustees.

2. Discussion of planning section of the Handbook for Library Trustees of New York State.

-Officers' Reports

PRESENT

MINUTES OF THE BOARD OF TRUSTEES MEETING of the Bethlehem Public Library

April 15, 1985

Mrs. Ethel Birchenough, President Mrs. Joyce Strand Dr. Theodore C. Wenzl Dr. Thomas Shen Mrs. Barbara P. Mladinov, Director Ms. Anne Uhrik, Administrative Assistant

The Meeting was called to order at 7:35pm by President Birchenough.

MINUTES Hearing no corrections, the Minutes of the Bethlehem Public Library Board of Trustees Meeting of February 15, 1985 stand approved as presented.

SPECIAL BUDGET MINUTES Add Mr. William Seymour to the list of those present at the

March 23, 1985 Special Budget Board of Trustees Meeting. Minutes of the March 23, 1985 Special Budget Meeting approved as amended

Hearing no corrections, the minutes of the Bethlehem Public Library Board of Trustees Special Budget Meeting of April 1, 1985 stand approved as presented.

FINANCIAL REPORT Statement #8 for March. (Copy attached.) Mrs. Mladinov reported

that revenues from the public copier are up with the installation of two machines.

1. Upon a MOTION by Mrs. Birchenough with a second by Dr. Shen the Board approved Accounts Payable (green warrant) in the amount of $18,519.58 for March.

2. Upon a MOTION by Mrs. Strand with a second by Dr. Shen the Board approved Hand Drawn Checks and Salaries (blue warrant) in the amount of $46,362.93 for March.

3. Upon a MOTION by Dr. Shen with a second by Mrs. Strand the Board approved Trust and Agency (gold warrant) in the amount of $832.57 for March.

4. The total approved for March was $65,715.08.

1

TREASURER'S REPORT The Treasurer's Reports on the Library's Bank Statement for the

period March 1 to March 31 were noted by the Board . (Copies attached.)

TRANSFERS Upon a MOTION by Mrs. Strand with a second by Mrs. Birchenough the Board approved the Transfer of funds in the amouunt of $1,957.54 as outlined on the attached Transfer Report. (Copy attached.)

PERSONNEL The Board noted the addition of Jordan Cohen, Media Center Page; Scott Fitzgerald, PT Custodian; Fredericka McCurdy, Senior Library Assistant and Cecilia Melcher, PT Childrens Room Library Assistant. The Board also noted the rate increase of Lisa Henrikson, Student Page and Joan Norton, Library Assistant and Assistant Treasurer.

DIRECTOR'S REPORT Mrs. Birchenough noted the high circulation of videocassettes.

A. Old Business 1. Installation of the ceiling fans -Mrs. Mladinov reported

that the fans over the Circulation Desk and in skylight of the adult fiction area have been installed and are very quiet and unobtrusive. When the bill is received Herm Ungerman, Inc. it will be submitted along with bills from Energy Resources and RJ McLagan, Inc. to meet the grant request. Mrs. Mladinov reported that all work, not including work done in-house by the Library custodians, totals $5,886, very near the estimate of $6,000 stated in the grant request.

2. Lighting Changes - The Board was mailed ERDC Report on delamping and reducing the demand for lighting in certain areas of the Library. Mrs. Mladinov reported that the Building Supervisor, Mike LaBadia, had been directed to remove the light bulbs at the far end of the Career Resource Center in accordance with pattern #2 in the ERDC report. Mrs. Mladinov stated that so far the reduced lighting in that area has gone unnoticed. Possibly the work room area will be delamped next.

Mrs. Mladinov also reported that extenders and energy saving bulbs had been ordered for the recessed lights in the Board Room and the Adult Lounge.

3. Report from the attorney regarding use of Library facilities - Mrs. Mladinov distributed copies of the reply from Mr. Carlson regarding the Board's concern that the Library's Community Room Use policy be adequate to discipline potential disruptions at meetings held at the Library. Mr. Carlson did not recomend placing any additional prior restrictions in the Library's Room Use Policy.

Mrs. Mladinov then announced that a group of Bethlehem Central High School Students had asked to hold a Fund Raising Concert for Africa on the Green. Mrs. Mladinov stated that although Room Use Policy #5 allows fundraisers on the Green with the permission of the Director, she felt that this was inconsistent with our policy of not allowing admission fee or collection to be taken. Accordingly, upon a MOTION by Dr. Wenzl with a second by Mrs. Strand the Board approved the deletion of #5 of the Use Policy the statement, "Use of the Green for charitable purposes may be granted by the Director."

In closing, the Board tabled any other considerations of the Room Use Policy until such time that further attention might be needed. Each member of the Board was directed to hold onto the copy of Mr. Carlson's letter regarding this issue and a copy of the Room Use Policy.

2

B. New Business 1. Request for mileage funds for two Children's librarians to

attend a meeting in Syracuse held on April 12 - Upon a MOTION by Mrs. Strand with a second by Mr. Seymour the Board approved the request for mileage reimbursement in the amount of $50.00 for Iris Bartkowski.

2. New Reference Librarian - Mrs. Mladinov announced that Michael Farley, currently Director of the Hudson Area Library, has accepted the position of Reference/Periodicals Librarian. Mrs. Mladinov reported that Mr. Farley was a highly qualified candidate chosen from among 24 applicants. Mr. Farley will begin his new position on May 1, 1985.

3. Carpeting Report - Mrs. Mladinov reported that she had received an estimate in the amount of $294.00 to carpet the stairs to the mezzanine with carpeting that would provide the best color match to the current carpeting. The Board commented that the carpeting sample suggested for the mezzanine stairs did not appear very sturdy and would not be suitable for carpeting the entire Library.

Mrs. Birchenough then stated that she had tried to contact Mr. Nick Gentile, retired from the carpeting business, and found that he was in Florida. She then contacted Jordan Vail and set up a meeting to discuss with him the problems facing the Library with regard to replacing the carpeting and filling in cracks in the cement floor.

Accordingly, the Board suggesting tabling this issue until more information is obtained about fixing the cracks in the floor and how extensivly the carpet would need to be replaced.

4. (Insert to Agenda) Letter from patron regarding Christmas Decorations - Mrs. Mladinov circulated a letter she had just received from a patron objecting to a tree decorating program held at the Library last December. Mrs. Mladinov stated that the program was made as broad as possible to include both Christian and Jewish children and was called a ''Holiday Tree Decorating Party" as opposed to a '~hristmas Tree Decorating Party." After much discussion, the Board directed that Mrs. Mladinov reply to the patron by letter and emphasize that the program is not meant to offend in any way and is intended as a method to educate children about the many ways the holidays are celebrated at that time of year.

5. Discussion of Annual Meeting - The Board approved a short agenda for the Annual Budget Meeting to be held May 2, 1985 at 7:30pm in the Library Community Room (copy attached.)

PRESIDENT'S REPORT A. Discussion of the Handbook for Bethlehem Public Library

Trustees - The Board addressed the items outlined on the attached handout from Mrs. Strand to be included in the Trustees. Since the Board had received the necessary information drafted by Mrs. Strand twice before the Board attended to each item of the handout at this meeting. (Copy attached.)

1. Information for Visitors -Upon a MOTION by Mrs. Birchenough with a second by Dr. Wenzl the Board approved the proposed amendments to the Board Meetings Section and Library Board Functions Section under Board Responsibility.

2. Mission Statement - Upon a MOTION by Mrs. Birchenough with a second by Dr. Shen the Board approved the proposed Mission Statement.

3. Goals and Objectives- Upon a MOTION by Dr. Shen with a second by Dr. Wenzl the Board approved the proposed Goals and Objectives.

4. Library Trustee Duties - Upon a MOTION by Dr. Wenzl with a second by Dr. Shen the Board approved the proposed statement of Library

3

Trustee Duties, Functions and Responsibilities. B. Discussion of planning section of the Handbook for Library

Trustees of New York State - A subcommittee was formed of Mrs. Birchenough and Mr. Seymour to meet with Mrs. Mladinov to discuss a schedule and proceedures for addressing and identifying Long Range Planning issues.

The meeting adjourned at 9 :35pm.

The next Board meeting will be held Monday, May 13, 1985 at 7:30pm.

Respec fully submitted by,

,MZ /ft,/( nne Uhrik

Administrative Assistant

4


FINANCIAL STATEMENT #10

AS OF 4/30/85

INCOME

REAL PROPERTY TAXES

SALE OF EQUIPMENT

FINES

INTEREST ON INVESTMENTS

SALE OF BOOKS

GIFTS AND DONATIONS,MISC.

INSURANCE RECOVERY

PHOTOCOPIER

STATE AID

GRANTS

TOTAL

0.00

o.oo

2391.18

17292.66

85.20

75.00

0.00

1795.43

0.00

0.00

21639.47

PAGE 1


FINANCIAL STATEMENT 410

AS OF 4/30/85

REPORT OF ESTIMATED REVENUE AND ACTUAL REVENUES

FISCAL YEAR 1984-85 BUDGET YTD

PAGE 2

ANTICIPTD DIFFERENCE PERCENT

------------------------------------------------------------------------------------REAL PROPERTY TAXES

SALE OF EQUIPMENT

FINES

INTEREST ON INVESTMENTS

SALE OF BOOKS

GIFTS AND DONATIONS,MISC.

INSURANCE RECOVERY

PHOTOCOPIER

STATE AID

GRANTS

SUB-TOTAL

BALANCE ON HAND

TOTAL

856013.00 852330.63 3682.37 -3682.37

0.00 17 50.00 0.00 1750.00

18000.00 20086.00 0.00 2086.00

21000.00 33397.94 0.00 12397.94

0.00 744.74 0.00 744.74

7600.00 8308.59 o.oo 708.59

0.00 o.oo o.oo o.oo

15000.00 14212.95 787.05 -787.05

16000.00 34108.60 0.00 18108.60

0.00 0.00 0.00 0.00

933613.00 964939.45 4469.42 31326.45

84175.00 198809.31

1017788.00 1163748.76 4469.42 31326.45

99.57

0.00

111.59

159.04

o.oo

109.32

0.00

94.75

213 .18

0.00



OPERATING CASH SUMMARY

AS OF 4/30/85

BALANCE:

CHECKING ACCOUNT :

SAVINGS ACCOUNT:

C D INVESTMENTS:

TOTAL

BPL TRUST & AGY :

4001.28

81603.31 (KEY ADVANTAGE ACCOUNT )

300000.00

385604 . 59

50.00

PAGE 3

BETHLEHEM PUBLIC LIBRARY -- INVESTMENTS 1984-1985 PAGE 4

DATE BANK AMOUNT DUE DATE RATE ANTIC. INT.

10/12/84 NORSTAR

10/16/84 MANUFACTURERS

10/16/84 KEY BANK

04/16/85 MANUFACTURERS

$200,000

$300,000

$100,000

$300,000

1/10/85 10.25 PD. $5,125.00

4/16/85 11.00 PD. $16,683.33

12/17/84 10.00 PD. $ 1,698.63

5/16/85 7.80 $ 1,950.00

KEY ADVANTAGE ACCOUNT

07/31/84 KEY BANK KEY ADVANTAGE ACCOUNT 1050.16 WEEKLY










BETHLEHEM PUBLIC LIBRARY FINANCIAL STATEMENT :fl 10

ACCOUNTS PAYABLE AS OF 4/30/85

200 EQUIPMENT GAYLORD 89.75 PITNEY BOWES 119.00

208.7 5 411 ADULT BOOKS

ANDMAR PRESS 39.95 ARDEN PRESS 9.69 AVANT BOOKS 13.58 BAKER & TAYLOR 3186.76 BITS PRESS 9.45 THOMAS BOUREGY & CO. 42.80 CASHIER-NATIONAL ARCHIVES( VOIDED) -120.00 COLLECTOR BOOKS 70.20 CONTEMPORARY BOOK PGM. 39.35 DOUBLEDAY 19.74 DONALD I. FINE 14.40 GRAYWOLF PRESS 11.60 GREENSWAMP PUBLICATIONS 25.89 G. K. HALL 102.73 INDEPENDENT PUBLISHERS 15.59 INGRAM CO. 1930.03 JOSEPH THE PROVIDER 27 .oo LA MARIPOSA PRESS 10.45 LIFE SKILLS EDUCATION 73.14 LLOYLDS PUBLISHING CO. 16.30 MCNAUGHTON BOOK SERVICE 492.17 MEDICAL MANOR BOOKS 7.11 NATIONAL LIBRARY RESOURCES 58.80 PINEAPPLE PRESS 16.55 POPULAR SCIENCE BOOK CLUB 28.92 ROUNDTABLE PUBLISHING 15.34 SARSAPARILLA LTD. 14.95 SMITHSONIAN INSTITUTE PRES 62.96 TANAGER BOOKS 31.39 TIPPERS INTERNATIONAL 21.95 UNIVERSITY PUBLICATIONS 17 . 00 WAMPETER PRESS 10.49

6316.28 412 CHILDRENS BOOKS

AMERICAN LIBRARY ASSOC. 17.40 BAKER & TAYLOR 736.61 BOUND TO STAY BOUND 1175 . 58 EARLY CHILDHOOD BOOKHOUSE 63.41 PARKER PUBLISHING CO. * 16.50

2009.50

413 REFERENCE BOOKS BAKER & TAYLOR 53.98 R. R. BOWKER 20.84 ROXBURY DATA INTERFACE 52.80 VALUE LINE, INC. 265 .oo

392.62 414 STANDING ORDERS - REFERENCE

BAKER & TAYLOR 622.69 622.69

415 PERIODICALS AND MICROFILM CONSUMER REPORTS 9.90 EBSCO SUBSCRIPTION SERVICE 4.00 FACTS ON FILE 145.00 UNIVERSITY MICROFILMS INTL 50.7 9

209.69 417 AV MATERIALS-FILMS

BARNES & NOBLE 111.11 COAST TO COAST 67.09 EASTIN-PHELAN 49.95 VICTOR HOTHO & CO. 38.54

266.69 418 AV MATERIALS/RECORDINGS

A. V. SALES/SERVICE 20.60 EDISON RECORD CLEARANCE 40.91 VICTOR HOTHO 13.49

75.00 419 BOOKBINDING

ACME BOOKBINDING co. 128.55 HECKMAN BINDERY 54.40

182 . 95 421 SUPPLIES-PHOTOCOPIER

XEROX CORP. 374.31 374.31

422 SUPPLIES-OFFICE & LIBRARY GAYLORD 8.40 JOHNSON STATIONERS 134.03 NATIONAL LEGAL SUPPLY 183.10

325.53 423 SUPPLIES-CUSTODIAL

CURTIS LUMBER 27.09 PHILLIPS HARDWARE 91.66 SOFCO 414.94 TUSANG BARHYDT 125.31

659.00 432 VAN MAINTENANCE

ALBANY DODGE 310.00 MOBIL OIL 54.96

364.96 433 POSTAGE

DELMAR POSTMASTER * 300.00 DELMAR POSTMASTER * 300 . 00 SLINGERLANDS POSTMASTER * 360.39 SLINGERLANDS POSTMASTER * 321.33

1281.72

434 NEWSLETTER H & B PRINTING 790.00

790.00 441 ELECTRICITY

NIAGARA MOHAWK * 4398.78 4398.78

442 TELEPHONE A T & T 106.73 NEW YORK TEL. co. 633.14

739.87 449 PROFESSIONAL SERVICES

TABNER, SCHERR & LAUDATO 498.40 498.40

454 TRAVEL & CONFERENCE IRIS BARTKOWSKI * 50.00

50.00 456 SPECIAL PROGRAMS

BENJAMIN FRENCH * 15.00 PAMELA HALSDORF * 50.00 CATHERINE HOLMES * 15.00 ABBOTT LITTLE * 25.00 MARIE MARSHMAN * 50.00 PATRICIA OSTWALD * 40.00 NANCY PATTERSON * 25.00 KIM RAINVILLE * 50.00 JOHN TERENZINI * 75.00 CHRIS WEBB * 15.00

360.00 461 MISCELLANEOUS

G & A BEVERAGES 44.60 GREAT BEAR SPRING CO. 78.45 WILLIAM BYERS-TAX REFUND * 31.07

154.12 462 BUILDING REPAIRS

HERM UNGERMAN 2400.00 2400.00

464 AV REPAIRS AUDIO VISUAL SALES/SER 20.00

20.00 465 CONTRACTUAL SERVICES

B P WOOD REFUSE 39.15 COYNE INDUSTRIAL LDY. 106.43 ENERGY RESOURCES 220.00 JUDY FRUITERMAN 143 .so IRWIN ELEVATOR 61.49 JOHNSON CONTROLS 506.00 PITNEY BOWES 189.00

1265.57 482 COMPUTER SERVICES

SOUTH COLONIE CEN. SCHOOL 230.00 230.00

430 FEES/SUPPLIES-AUTO. CIRCULATION ALBANY PUBLIC LIBRARY 2768.37

2768.37 435 IN-HOUSE AUTOMATION PROJECT

B R S 152.97 LELA COMPUTERS 149.88

302.85 442 TELEPHONE-AUTOMATED CIRCULATION

NEW YORK TELEPHONE 63.53 63.53

800 SOCIAL SECURITY BETH. CENT. SCH. DIST. * 1748.10

1748.10 800 HEALTH INSURANCE/MEDICARE

BPL TRUST & AGENCY * 2315.6 5 CAP DIST PRYS HEALTH PLAN * 900.61

3216.26 600 PHOTOCOPIER - PRINCIPAL

XEROX CORP. 147.99 147.99

700 PHOTOCOPIER - INTEREST XEROX CORP. 115.56

115.56 -------

TOTAL 32559.09

* RANDDRAWN CHECK



EXPENSES AS OF 4/30/85

CODE # BUDGET LINE CURRENT

APPROP.

RE-AP PRO- TOTAL

PRIATION TRANSFERS APPROP.

PAGE 9

CURRENT

EXPEND. UNEXP. OUTSTAND. EXP.AS OF

TO DATE BALANCE PUR.ORDS. 4/30/85

---------------------------------------------------------------------------------------------------------------------------------150 SALARIES - LIBRARIANS 140609.00 0.00 140609.00 107470.18 33138.82 0.00 ***

160 SALARIES - CLERICAL 254698.00 0.00 254698.00 214577 .64 40120.36 0.00 ***

170 SALARIES - CUSTODIAL 27621.00 0.00 27621.00 21323.92 6297.08 0.00 ***

200 EQUIPMENT 20600.00 2641.34 0.00 23241.34 19239.55 1708.44 2293.35 208.7 5

411 ADULT BOOKS 58700.00 277 51.47 -760.00 41769.50 49729.88 127 39.81 23221.78 6316.28

412 CHILDRENS BOOKS 19000.00 11208.02 -693.24 29514.78 16552.36 2994.94 9967.48 2009.50

413 REFERENCE BOOKS 13500.00 3450.72 300.00 17 250.72 13220.04 -24.07 4054.75 392.62

414 STANDING ORDERS-REFERENCE 5000.00 655.39 560.00 6215.39 4959.15 221.53 1034.71 622.69

415 PERIODICALS & MICROFILM 13500.00 821.62 o.oo 14321.62 13478.51 290.18 552.93 209.69

416 SU DOCS 1000.00 400.00 0.00 1400.00 1400.00 0.00 0.00 0.00

417 AV MATERIALS - FILMS 5500.00 1029.86 107.00 6636.86 5588.32 84.64 963.90 266.69

418 AV MATERIALS - RECORDINGS 7000.00 2269.99 0.00 9269.99 3856.64 2893.79 2519.56 75.00

419 BOOKBINDING 1500.00 234.56 0.00 1734.56 632.40 0.00 1102.16 182.95

420 SHEET MUSIC 900.00 30.86 0.00 930.86 616.02 291.33 23.51 0.00

421 SUPPLIES-PHOTOCOPIER 4020.00 1716.23 197.54 5933.77 3596.63 346.83 1990.31 374.31

422 SUPPLIES-OFFICE & LIBRARY 11000.00 1994.96 3003.24 15998.20 13820.02 574.67 1603.51 325.53

423 SUPPLIES-CUSTODIAL 5000.00 1084.07 o.oo 6084.07 5781.17 -615.59 918.49 659.00

432 VAN MAINTENANCE 5200.00 956.91 0.00 6156.91 4004.58 511.56 1640.77 364.96

433 POSTAGE 5000.00 0.00 0.00 5000.00 5129.79 -129.79 o.oo 1281.72

434 NEWSLETTER 4500.00 2079.16 0.00 6579.16 3085.00 247 4.16 1020.00 790.00

441 ELECTRICITY (HEAT, LIGHT) 46000.00 9903.27 0.00 55903.27 45824.72 10078.55 0.00 4398.78


FINANCIAL STATEMENT 110


CODE I BUDGET LINE CURRENT

APPROP.

RE-APPRO- TOTAL


PAGE 10

CURRENT



---------------------------------------------------------------------------------------------------------------------------------442 TELEPHONE 7500.00 11.42 2865.57 10376.99 7924.55 0.00 2452.44 739.87

443 WATER 250.00 0.00 o.oo 250.00 131.59 118.41 0.00 0.00

449 PROF. SERVICES -ATTORNEY 2000.00 o.oo 3950.00 5950.00 3180.92 126 9.08 1500.00 498.40

452 INSURANCE-FIRE & LIABILITY 8910.00 0.00 0.00 8910.00 1940.00 6970.00 0.00 0.00

453 TAXES - SEWER & WATER 3200.00 0.00 27.88 3227.88 3227.88 0.00 0.00 0.00

454 TRAVEL & CONFERENCE 7000.00 0.00 0.00 7000.00 2712.56 4287.44 0.00 50.00

455 MEMBERSHIPS 600.00 0.00 -365.57 234.43 210.00 24.43 o.oo o.oo

456 SPECIAL PROGRAMS 3500.00 2955.00 -107.00 6348.00 4299.94 1254.06 794.00 360.00

461 MISCELLANEOUS 4000.00 2309.10 0.00 6309.10 3737.26 1496.99 1074.85 154.12

462 BUILDING REPAIRS 15000.00 447 .10 3914.58 19361.68 4362.88 10098.80 4900.00 2400.00

463 EQUIPMENT REPAIRS 1250.00 500.00 0.00 17 50.00 126.00 1624.00 0.00 o.oo

464 AV REPAIRS 1500.00 830.00 0.00 2330.00 531.27 841.46 957.27 20.00

465 CONTRACTUAL SERVICES 16500.00 662.74 0.00 17162.74 11012.80 1202.76 4947.18 1265.57

481 AUDITING 900.00 0.00 0.00 900.00 900.00 0.00 0.00 0.00

482 COMPUTER SERVICES 3100.00 0.00 0.00 3100.00 2070.00 o.oo 1030.00 230.00

200 EQUIPMENT-AUTOMATED CIRC. 1000.00 5231.00 0.00 6231.00 2425.63 0.00 3805.37 0.00

430 FEES/SUPPLIES-AUTO. CIRC. 11000.00 15766.45 -400.00 26366.45 10947.42 600.00 14819.03 2768.37

435 IN-HOUSE AUTOMATION PROJECT 7500.00 11604.70 -12050.00 7054.70 2893.39 1102.79 3058.52 302.85

442 TELEPHONE-AUTOMATED CIRC. 1200.00 0.00 0.00 1200.00 7 50.02 0.00 449.98 63.53

800 STATE RETIREMENT 29300.00 0.00 -950.00 28350.00 0.00 28350.00 o.oo 0.00




CODE # BUDGET LINE CURRENT

APPROP.

RE-APPRO- TOTAL


PAGE 11

CURRENT



---------------------------------------------------------------------------------------------------------------------------------800 SOCIAL SECURITY 23800.00 o.oo 0.00 23800.00 17307.35 6492.65 0.00 17 48.10

800 WORKMEN'S COMPENSATION 1500.00 1500.00 0.00 3000.00 1434.88 1565.12 0.00 0.00

800 UNEMPLOYMENT INSURANCE 1000.00 0.00 0.00 1000.00 0.00 1000.00 0.00 o.oo

800 HEALTH INSURANCE & MEDICARE 31000.00 0.00 0.00 31000.00 28468.32 2531.68 0.00 3216.26

600 PRINCIPAL - SERIAL BONDS 75000.00 0.00 0.00 75000.00 75000.00 0.00 0.00 0.00

700 INTEREST - SERIAL BONDS 28350.00 0.00 0.00 28350.00 28350.00 o.oo o.oo 0.00

700 T.A.N. INTEREST 100.00 o.oo 0.00 100.00 0.00 100.00 0.00 o.oo

600 SPEC. ITEMS - INSTALL. PUR.

PHOTOCOPIER-PRINCIPAL 1680.00 o.oo 200.00 1880.00 1446.76 0.00 433.24 147.99

700 SPEC. ITEMS - INSTALL. PUR.

PHOTOCOPIER-INTEREST 300.00 115.34 200.00 615.34 268.52 0.00 346.82 115.56

TOTAL 937788.00 110161.28 0.00 1047949.28 769546.46 184926.91 93475.91 32559.09

TOTAL BUDGET 937788.00



AS OF 4/30/85

TOTAL OF SALARIES *** HAND DRAWN CHECKS

TRUST & AGENCY CHECKS

ACCOUNTS PAYABLE

TOTAL

ACCOUNTS PAYABLE (GREEN) WARRANT

HAND DRAWN & SALARIES (BLUE) WARRANT

TRUST & AGENCY (GOLD) WARRANT

TOTAL

34600.12

10982.43

2451.97

21576.66

69611.18

21576.66

45582.55

2451.97

69611.18

PAGE 12

BETHLEHEM PUBLIC LIB~~RY GENERAL FUND 11713 00 004 2 Page 13

For t he month beginning, __ ~A~pr~il~l~----------'19~ and ending, __ ~Ap~r~,~-,~3~0~-------- 19~.

Be' •ce on hand at the beginning of the month

RECEIPTS DURING MONTH

MISCELLANOUS (Annual Book INVESTMENT PRINCIPAL FINES

Sale) 75.00

COPIER BOOK SALE MISCELLANEOUS ( Abate )

$79 ,591.59 * 2,391.18 1,795 . 43

85.20 169.10

* ~eludes $16,683.33 from maturing CD

l Total re ceipts

DISBURSEXENT DURI~G MONTH By Check

From Check No. 4864

From Check No . l2681

To Check No. 4949

To Check No . 12708

Total receipts i ncl. bal.

$ 18,519.55**

$ 45 , 582 . 55

By Debit Charge transfer to Key Advantage $ 16 , 000.00 Return Check Adjustment (2/26/85) 5.12

·** CK 1/4944 Run on Bank Statement as $215.14 instead $215.17

RECONCILIATION WITH Bfu~ STATEMENT

Total amt. of disbursements

Balance on hand at end of month

(All outstanding checks listed on the reverse side cf t h i s report.) .

Total amt. of Cash Eal . on deposit as shot,."'l by bar..k statement

Amt. of outs~anding checks

Balance On Deposit

TOTAL IN FUND AVAILABLE ON DEPOSIT INVEST~~NT SAVINGS ACCOUNT INVESTl-~NTS C. D. INTEREST CREDITED THIS MONTH

TOTAL

$ -- -

6,187 35

$ 2,186 . 07

$ 4. 001 . 28

$ 4' 001.28 $ 80 993. 98 $ 300,000 . 00 s 609 . 33

$ 385 ,604.59

$ 1. 00

$ 84,107.50

$ 84,108.50

$ 80 , 107.22

$ 4 '001. 28

~eceived by Board of Trustees and entered as ~part ~/Jh~ min~tes of the JBpar~eeting held __ ~' t L t~") I 1 , 1 9 'j' ·

This is to certify that the abo~e statement is in agreement with my

I ( :-~c=- ·r. rL L-)ecretary ( v

~~ Treasurer

BETHLEHEM PUBLIC LIBRARY PAYROLL ACCOUNT 11713 00 168 2 Page 14

For the month beginning, _____ A_p_r_1_·1 __ 1 _________ ,1985 and ending __ A_p~r_1_·1 __ 3_0 ________ __ 1985.

Ba '" 1.ce on hand at t he beginning o·f the month

RECEIPTS DURING MONTH

NET PAY 4/1/85 NET PAY 4/15/85

DISBURSE~~NT DURING MONTH By Check

$13, 358 .72 13,381.46

From Check No . 520 To Check No. 662

From Check No. To Check No .

By Debit Charge

RECONCILIATION WITH B~NK STATEMENT

Total re ceip ts

Total r eceipts incl . bal.

$ 26 ,740 18

$ ____________ _

$ _____ _

Total amt . of disbursements


$ - 0-------

$ 26 ,740.18

$ 26,740.18

$ _ _ 2...6_, 740 18

$ __ -_..0_-__ _

(All outstanding checks listed on t he reverse side cf this r epo rt.) -

Total amt. of Cash Bal. on deposit as shor,.."''l by bar.k statement

Amt. of outs~anding checks

Balance On Deposit

TOTAL I N FUND AVAILABLE ON DEPOSIT I NVEST}lliNL SAVI NGS ACCOUNT I NVE STHENTS C.D. I NTEREST CREDITED THIS HONTH

TOTAL

Received by Board of Trustees and entered as ~ part o~~he min~tes of t he Boa~ Meeting held _ !{_0~ /3 ,19 <f1- ·

_ 'L cc _/ · ? ·r y/1::~."'----,ec retary

$ 314 . 80 -----

$ - 0-------

$ _____ _ $ _____ _ $ _____ _ $ _____ _

$ _____ _

This is t o certify t hat the above statemen t is in a greement with my bank sta tement.

~t{~~ Treasurer

BETHLEHEM PUBLIC LI BRARY TRUST AND AGENCY 11713 20 021 6 Page 15

For the month beginning _____ A_p_r _i_l __ l _________ ,l9~and ending __ A_p_r_i_l __ J_o ___________ • 1985 .

Ba" ·ce on hand at t he beginning 6£ the month

RECEIPTS DURING HONTH

4/22/85 $2,451. 97

DISBURSE~lliNT DURING MONTH By Check

From Check No.

From Check No.

By Debi t Charge

To Check No.

To Check No.

Interest transferred to General Fund

RECONCILIATION WITH Bk~ STATEMENT

Total r eceipts

Total r eceip ts i ncl. bal.

$ _____ _

$ 2 ,451.97

$ .68



$ 50 . 68 -----

$ 2 451.97

$ 2,502.65

$ 2,452.65

50.00 $ ____ _

(All outstanding checks listed on t he reverse side cf t his report.) .

Total amt. of Cash Bal . on deposit as sho~~ by bar.k statement

Amt. of outstanding checks

Balanc e On Deposit

fOTAL IN FUND AVAILABLE ON DEPOSIT INVEST~lli~~ SAVINGS ACCOUNT I NVESnlliNTS C. D. I NTEREST CREDITED THIS HONTH

TOTAL

~eceived by Board of Trustees and entered as i part of ~/,~in~tes of the Boa~Meeting held __ · Le~ I 3 , 19 ___ P:f · ·

Lea-c·,. " /c L~~ )ecretary

$ ____ _

$ 50.00 ------

$ _____ _ $ ____ _ $ _____ _ $ _____ _

$ _____ _

This is to certify that the abo~e sta tement i s in a gr eement with my bank statement.

~~a~ Treasurer

BETHLEHEM PUBLIC LIBRARY KEY ADVANTAGE ACCOUNT 11713 20 022 8

Page 16

1985. For the month beginning, ___ A_p_r_1_·1 __ 1 ___________ ,19~ and ending __ A_p_r_i_l __ 3_0 ________ __

B~ 1ce on hand at t he beginning of the month

RECEIPTS DURING NONTH

4/17/85 4/20/85

DISBURSE~~NT Dl~ING MONTH By Check

From Check No.

From Check No .

By Debit Charge

16 , 000. 00 609.33 Interest

To Check No .

To Check No .

RECONCILIATION WITH Bk~ STATEMENT

Total receipts

Total r eceipts incl . bal .

$ _____ _

$ _____ _

$ 62 907 . 58



$ 127,901 56

$ 16 , 609 . 33

$ 144,510.89

$ 62,907 . 58

$ 81 , 603 . 31

(All outstanding checks listed on the r everse side cf t his r epo rt. ) .

Total amt . of Cash Bal . on deposit as shotn"11. by bar.k statement

Amt . of outstanding checks

Balance On Deposit

TOTAL IN FUND AVAILABLE ON DEPOSIT INVEST~ffiNT SAVINGS ACCOUNT I NVESTMEKTS C.D. INTEREST CREDITED THIS MONTH

TOTAL

Received by Board of Trustees and entered as a part of ~, min~tes of the Board Meeting held -- / 1 1&1 /3 ' 19 J:r ....- .

fC-e "'c -e< 1 =:? /. ~-? ..,__

Secretary

$ ____ _

$ 81,603 . 31

$ _____ _ $ _____ _ $ _____ _ $ _ ___ _ _

$ ___ __ _

This is to certify that t he abo~e statement i s in agreement with my bank statement .

~a_~ Treasurer


MEMORANDUM

TO: BARBARA P. MLADINOV, DIRECTOR r\,;{l. FROM: SUSAN M. BRITTON, BOOKKEEPER ~ • DATE: MAY 13, 1985

RE: APRIL, 1985 EMPLOYEE CHANGES

RESIGNATIONS

DWORKIN, VICTORIA - EFFECTIVE 4/3 / 85

451 DELAWARE AVENUE • DELMAR. NEW YORK 12054 • (518) 439-9314

BETHLEHEM PUBLIC LIBRARY ·

TRANSFERS

May 13, 1985

MOTION, THAT THE BOARD OF TRUSTEES AUTHORIZE THE TRANSFER OF FUNDS

INVOLVING THE SPECIFIED ACCOUNTS BELOW:

TRANSFERRED FROM : TRANSFERRED TO : AMOUNT:

L7410- 455 L7410-442 $365 . 57 MEMBERSHIPS TELEPHONE

L74ll - 435 L7410-462 $6,000 . 00 IN- HOUSE AUTOMATION BUILDING REPAIRS

L74ll- 430 L7410-42l $400.00 FEES/SuPPLIES- SUPPLIES- PHOTOCOPIER

AUTO . CIRC.

MOTION PRESENTED BY:

ACTION OF THE BOARD' 6-tvL,~t,-"-Q___ tW & ... ~ f:JZ~-

MOTI ON SECONDED BY =-~-F-c.__!.+1_..('""R,__~~ ......... -=---:..:.'"_-~.:...£_;__:;:::..)--------r- / I" '

(/~ze1 /J, f JJ1--T I • DATE:

451 DELAWARE AVENUE • DELMAR. NEW YORK 12054 • (518) 439-9314


MEMORANDUM

TO: Board of Trustees vp;. FROM: Susan M. Britton, Bookkeeper )tJR· DATE: May 13, 1985

RE: Trust & Agency Account

Robert Kind of Teal, Becker and Chiaramonte has recently informed me that it is not necessary for Bethlehem Public Library to maintain a separate Trust and Agency Account.

Normally, monies wit hheld from employees to be held in trust for payment of taxes and employee benefits are deposited to a trust and agency account. These monies are usually paid out at some futur e date .

Monies withheld for such purposes at The Library are paid out within the same month . This is considered to be a "short" time period. For this r eason, Mr. Kind suggested that we eliminate this account .

Since this will certainly simplify the system and save on unnecessary paper work, it is suggested that we handle all disbursements from the General Fund.

The current financial statements for April, 1985 includ e the Trust & Agency Account. Beginning in May, 1985, this account would not appear and all transactions will be processed directly through the General Fund.

451 DELAWARE AVENUE • DELMAR. NEW YORK 12054 • (5 18) 439-9314

DIRECTOR'S REPORT

April 1985

Reference and Adult Services

Reference questions asked: 2,835 as opposed to 1,921 last year. 145 people attended 9 adult programs held in April.

Microcomputer use: The public microcomputer was used for 133 hours in April. Last year, the microcomputer was used for 190 hours in April.

Reserve Statistics: In April 1985, 334 requests were received and 263 were filled. For the same period last year, 303 were received and 237 were filled.

Interlibrary Loan: In April 1985, 159 requests were made and 147 were filled. 189 items were loaned to other institutions. Last year, 107 requests were made and 104 requests were filled. 195 items were loaned to other institutions.

Outreach: 150 Read & Return books were delivered. PROGRAMS: Applewriter Workshop 12

CDHP - NY Voices in Literature 6 Book Discussion Group 16 Writer's Support Group 14 Consumer Protection 2 Sports Medicine 13 Sign Language 31 Retirement Planning 11 Photo Contest Awards 40

145 Display: William Kennedy for Progress Club. Nation of Readers - Photo

Contest Entrees. Fabulous Feets. A Staff of Readers. Publications: Literature Sources - Authors

Literature Sources - Plots, Characters and Genres Literature Sources - Criticism and Indices to Criticism

Fliers: Career Advisement Consumer Protection Retirement Planning Sports Medicine Pedal Up

Nation of Readers : 40 people attended the awards ceremony held on Sunday, April 14 at 2pm and emceed by Debbie Picker of the Children's Room. All winners but one were present.

Technical Services

Circulation for April 1985: 30,151; for April of last year: 27,857. Number of items added to the computer April 1985: 657; total number entered: 92,518. Number of patrons added to the computer, 279; total number entered: 18,816. Items checked out to missing: 6.

Acquisition: Early in April we were notified that the Bowker Acquisition System would be terminated as of May 31. As a result, Helen Bellacqua and Audrey Watson developed a new automated ordering procedure

5

using the Apple microcomputer so that we could continue ordering from Ingram Book Company since they offer higher discounts and speedier service.

Technical Serivces: The staff was polled for their preference of a name for the "Spotlight" column. The five most popular titles were submitted to the paper along with two sample articles on services to sen~or citizens and Community Contacts. Tom McPheeters, "Spotlight" editor, selected "Check It Out," championed by the Children's Room staff, as the title for the column.

Circulation: After discussions with Fredericka McCurdy, BPL Overdues Library Assistant, and Dick Naylor and Jean Arnold, heads of circulation at Colonie and Albany Public Libraries respectively, a form letter threatening seriously delinquent patrons with action by our lawyer was drafted and submitted to him for approval.

Children's and YA Services

Reference: In April 1985, 436 requests for information were filled. 432 such requests were filled during the same period last year.

Microcomputer Use: 256 children used the microcomputer in April while 229 children used the microcomputer during the same period last year.

PROGRAMS: 1,000 children attended programs in April 1985. 1,241 children attended programs during the same period last year.

Preschool Films 4/12 207 Toddlers' Bunny Hop 4/19 55 Puppet Show 4/20 60 Green Mountain Guild 4/23 182 Photo Phun Workshop 4/24 13 Vacation Film 4/26 96 Preschool Aerobics 4/30 60 Preschool Story Hours 8/week 274 Toddler Story Hours 1/week 53

Media Center

Films Loaned: In April 1985, 0 films were requested and 4 were received, while last year 11 films were requested and 14 were received.

AV Statistics: 446 AV questions were answered and 472 patrons were helped with equipment. Of those 126 questions were answered and 117 patrons were helped on the weekend. 502 (430 of these items were VHS videocassetes out of a collection of 110) films, filmstrips, videocassettes and projectors circulated in April 1985 while only 173 of these items circulated in April of last year. 58 items were added to the collection in April.

Computer Orientations: 7 patrons viewed 7 showings of the Videotape on the use of the Public Access Microcomputer.

Room Use Statistics: 46 programs were held in the Community Rooms of the Library. Of these, 14 were Library Sponsored programs.

The Media Center has prepared two bibliographies of cassettes

6

available from the Albany Public Library. We have concentrated on children's and feature films when building our collection, since they are the most popular. Other types of programs can be obtained through Inter-library Loan from Albany.

Subject cards have been typed for the subject file for the Local History clipping file and Meryl Norek has been reorganizing the Albany (City) Politics Government files.

Public Access Channel: The Bethlehem Channel is now Channel 7 instead of Channel 16.

Three programs were prepared for Library Week - Storytelling by Iris Bartkowski ; Preparing House Plants for Spring with Gail Llope and a documentary on the Nation of Readers photography contest. The last two programs concluded with booktalks of available materials in the Library's collection including an additional booktalk on health books.

During Library Week the Channel also broadcast ALA Public Service Announcements using ALA Library week slides in various ways.

A grant requesting funds to produce a series of childrens' cooking lessons and to purchase portable equipment to allow local youth groups and individuals to produce their own programs has been submitted to the Bethlehem Youth Center. The Center is no longer operating and, according to the "Spotlight" has thousands of dollars to allot to youth oriented programs in the community.

7

BETHLEHEM PUBLIC LIBRARY CENTRAL SCHOOL DIST RICT NO.6, TOWNS OF BETHLEHEM AND NEW SCOTLAND , ALBANY COUNTY

DELMAR, N.Y.

WARRANT

r-'iE April, 1985 F UND __ T_r_u_s_t_ &_ A_g_e_n_c_y ____ _ 10 SCHEDULE NO------------

--CODE NAME O F CLAIMANT DESCRIPTION DATE CHECK NO. AMOUNT

NYS Employees Health Coverage for May, 1985- 4/22/85 **0680194 $2 '451. 97 Insurance Pending Account Health Insurance-

Board & Employee Shares

** Bank Issued Check

To the Treasurer of the BETHLEH EM PUBLIC L IBRARY, DE LMAR, N.Y.

I hereby certify that the above claims( _______ _ 1n number) 1n the total amount of$ - - ------ · were duly audited and ordered paid at a

'19 of the Board of T rustees held---------- - ------ --

1 , are hereby authorized and d1rected to pay to the claimants cert1f1ed above the amount of each clai ach to the proper fund and the

appropriation account as spec1fied opposite t he amount of each cla1m.

Date ______________ ________ _

BETHLEHEM PUBLIC LIBRARY CENTRAL SCHOOL D ISTRICT NO.6, OWNS OF BeTHLl HEM AND NEW "iCOTLAND, ALBANY COUN TY

DELMAR, N.Y

:..._!_ C TE WMRANT

10 E AprU. 1985 FUND ___ Tru __ st ___ & __ Ag~eDC ___ Y ________ _ SCHEDULE' NO __ ___ -------

NAME OF CLAIMA NT

NYS Employees Bellth Insurance Pending Account

OESC'RIPTI Of\J ~- ~~rE: - C>-JE'CK NO '

jcoverage for May. 1985-Bealth Insuranee-

I Board & Employee Shares

I

r/22/85

l

1

I !

**0680194-

' r Bank Issued Check I

At a meeting of The

i May 13, 1985 on the

i

Board of jTrustees held on

motion ohfLC.r~,;L/

I

I I I I I

AMOUNT

$2,451.97

and seconded by N'*C J?.uz.q ~~('..~ I

i check number

0680194 was approved for pa~ent .

To the TrPasurer of the BETH LEHEM PUBLIC L BRARY, DELMAR, NY

I I

I I I

I

I hereby cert• f y that the above claoms ( _ ______ _ on number) n the tot,.l d nou 1 of S ------- - ·were duty ,t.ocio!ed an<l u dered Pd•O .Jt a

ng of the Board of Trust ees held - ------- ----------

~ are her eby author~zed and d~rected t o pay to !he claomant ·er ifwd above the amount of ~act' ldo'""1 al l• ·ved and)1"'ge '~' appropri;noon account as specofoed oppo te the amount of each CLJ tm. ,1 (} () e rL Date ((J....J~- ~ -7

f>!. p·o> r fu nd .1nd the

~ r Tr a sure L •hr r v Boa .. (ot rtJstecs

~~.rr·

BETHLEHEM PUBLIC LIBRARY CENTRAL SCHOOL DISTRICT NO.6, TOWNS OF BETHLEHEM AND NEW SCOTLAND, ALBANY COUNTY

DELMAR, N.Y.

WARRANT

April, 1985 General 10 - Page 1 of 2 - ---.....,E _ ____________ _ FUND _ ___________ ___ SCHEDULE NO ______________ __

CODE NAME OF CLAIMANT

Bethlehem Public Library Special Payroll Account

William Byers

Niagara Mohawk

Bethlehem PUblic Library Special Payroll Account

Bethlehem Cent . Sch. Dist. Trust & Agency Account

Marie K. Marshman

Nancy Patterson

Benjami n French

Pamela Halsdorf

Abbott Little

Catherine Holmes

John Terenz ini

Chris Webb

Kim Rainville

Patricia Ostwald

Key Bank, N.A.

Delmar Postmaster

Iris Bartkowski

Capital Distr ict Physicians Health Plan

DESCRIPTION DATE

Semi-Monthly Payroll Transfe 4/1/85 Net Pay for 4/1/85

Tax Refund-Library Portion 4/3/85

Electrical Service 4/10/85

Semi-Monthly Payroll Transfe 4/15/85 Net Pay for 4/15/85

FICA Withholding 4/15/85 Board & Employee Shares

Photo Contest Winner 4/12/85








Photo Contest .Winner 4/12/85


Federal Tax Withholdings 4/15/85

Postage Meter 4/12/85

Mileage Reimbursement 4/17/85

Health Insurance Coverage 4/22/85 Board & Employee Shares

To the Treasurer of the BETHLEHEM PUBLIC LIBRARY, DELMAR, NY.

CHECK NO. AMOUNT

12681 13,358 . 72

12682 31.07

12683 4,398.78

12684 13,381.46

12685 3 , 496 . 22

12686 50.00

12687 25.00

12688 15.00

12689 50.00

12690 25.00

12691 15.00

12692 75.00

12693 15.00

12694 50.00

12695 40.00

12696 3,419.86

12697 300.00

12698 50.00

12699 988.24

I hereby certify that the above cla1ms ( __________ in number) in the total amount of$ - ------• were duly aud1ted and ordered paid dt a

ng of the Board of T rustees held - -------- - ------

'1 ...... are hereby authorized and directed to pay to the claimants cert1f1ed above the amount of each claim allow appropriation account as specified opposite the amount of each cla1m.

BETHLEHEM PUBLIC LIBRARY CENTRAL SCHOOL DISTRICT NO 6, TOWNS OF BETHLEHEM AND NEW SCOTLAND, ALBANY COUNTY

DELMAR, N.Y.

WARRANT

~ April, 1985 ~--~~-----------

FUND __ G_e_n __ e_r_a_l __________________ _ SCHEDULENO. __ l_O ___ - _P __ a_g_e __ 2 __ o_f __ 2 ___

CODE NAME OF CLAIMANT

Bethlehem Public Library Trust & Agency Account

John Alden Life Ins. Co.

Mass . Mutual Life Ins. Co.

NYS Employees Retirement

NYS Income Tax Bureau

Slingerlands Postmaster

Parker Publishing Co., Inc.

Delmar Postmaster


CASHIER-NATIONAL ARCHIVES

DESCRIPTION

Health Insurance CoverageBoard & Employee Shares

Tax Sheltered Annuity Pymt.

Tax Sheltered Annuity Pymt.

Retirement Contributions

NYS Withholdings

DATE

4/22/85

4/19/85

4/19/85

4/17/85

4/17/85

Budget Report Mailing 4/24/85

Childrens Book 4/25/85


Bulk Mailing 4/30/85

VOIDED CHECK FROM APRIL, 198 - - ---

To the Treasurer of the BETHLEHEM PUBLIC LIBRARY, DELMAR, N.Y.

CHECK NO AMOUNT

12700 2,451.97

12701 345 . 00

12702 280.00

12703 477 . 59

12704 1,365.42

12705 360 . 39

12706 16.50

12707 300 . 00

12708 321.33

12670 (120 . 00)

TOTAL $4 5,582.55

I hereby certify that the above claims( ________ 1n number) 1n the total amount of$ _____________ , were duly audited and ordered pa1d at a

ng of the Board of Trustees held _ _______________ _

Yuu are hereby authorized and directed to pay to the claimants certif1ed above the amount of each claim allowed and charge each to the proper fund and the

appropriat ion account as spec1f1ed oppos1 te the amount of each cla1m.

rustees

BETHLEHEM PUBLIC LIBRARY CENTRAL SCHOOL DISTRICT NO 6. TOWNS OF BETHLEHEM AND NEW SCOTLAND, ALBANY COUNTY

DELMAR, N.Y.

DUPUCA TE WARRANT

FUND ______________________ ___ Geoeral 10 - Page 1 of 2 SCHEDULE NO -------------------

---CODE NAME OF CLAIMANT DESCRIPTION DATE CHECK NO. AMOUNT

Bethlehea Public Library Semi-Monthly Payroll Transfe1 4/1/85 12681 13,358.72 Special Payroll Account Net Pay for 4/1/85

William Byers Tax Refund-Library PortiCXl 4/l/85 12682 31.07

Niagara Mohawk Electrical Service 4/10/85 12683 4,398.78

Bethleh• Plblic Library SeaiGKonthly Payroll Transfm 4/15/85 12684 13,381.46 Special Payroll Account Net Pay for 4/15/85

Betblehea Cent. SCh. Diet. FICA Withholding 4/15/85 12685 3,496.22 Trust & Aaency Account Board & Employee Shares

Marie K. MarsbDan Photo Contest Winner 4/12/85 12686 50.00

Nancy Patterson Photo Contest Winner 4/12/85 12687 25.00

Benjamin French Photo Contest Winner 4/12/85 12688 15.00

Pamela Baladorf Photo Contest Winner 4/12/85 12689 50.00

Abbott Little Photo Olaotest Winner 4/12/85 12690 25.00

Catherine Helmes Photo Contest Winner 4/12/85 12691 15.00

John Terenz ini Photo Contest Winner 4/22/85 12692 75.00

Chris Webb Photo CCXltest Winner 4/12/85 12693 15.00

Kim Rainville Photo Contest Sinner 4/12/85 12694 50.00

Patricia Ostwald Photo C011test Vinner 4/12/85 12695 40.00

Key Bank, N. A. Federal Tax Withholding& 4/15/85 12696 3,419.86 -

Delmar Postmaster Postage Meter 4/12/85 12697 300.00

Iris Bartkowski Mileage Reimbursement 4/17/85 12698 50.00

Capital DiKrict Physicians Health Insurance Coverage 4/22/85 12699 988.24 Health Plan Board & Eapioyee Shares

To the Treasurer of the BETH LEHEM PUBLIC LIB RARY, DELMAR, N.Y.

I hereby certify that the above claims( ___________ in number) in the total amount of S ----------·were duly aud1ted and ordered paid at a

ng of the Board of Trustees held------------------------

~ ""' are hereby authonzed and directed to pay to the claimants cert1f 1ed above the amount of each c la1m allowed and charge each to the proper fund and the appropriation account as spec1fied opposite the amount of each claim.

Date ----------------------------------

BETHLEHEM PUBLIC LIBRARY CENTRAL SCHOOL DISTRICT NO 6, TOWNS OF BETHLEHEM AND NEW SCOTLAND, ALBANY COUNTY

DELMAR, N. Y.

DUPLICATE WARRANT

April, 1985 E----~--~-----------------

FUND __ Gen ___ e_r_al ________________ ___ SCHEDULENO lO- Page 2 of 2 ' --

CODE

•'

NAME OF CLA IMANT

Bethlehea Public Library Trust & Agency Account

John Alden Life Ins. Co.

Mass. ~tual Life IDs. Co.

NYS Faployees B.et ireraen t

NYS Income Tax Bureau


Parker Publishing Co., Inc.

Delmar Postmaster

Slingerlands PostliUlster

CASHIER-NATIONAL ARCHIVES

DESCRIPTION

Health Insurance CoverageBoard & Employee Shares

Tax Sheltered Annuity Pyat.

DATE

4/22/85

4/19/85

Tax Sheltered Annuity Pymt. 4/19/85

Retireraent Ccmtributions 4/17/85

NYS Withholding& 4/17/85

Budget Report Mailing 4/24/85

Childrens Book 4/25/85


BuU Mailing 4/30/85

VOIDED CHECK FROM APRIL, 198' -

CHECK NO.

12700

12701

12702

12703

12704

12705

12706

12707

12708

12670

TOTAL

At a meeting of The Board )f Trustees held on

May 13, 1985, on the motio1 of

AMOUNT

2,451. 97

345.00

280.00

477.59

1,365.42

360.39

16.5JO

300.00

321 . 33

(120. 00)

$45,582.55

and seconded by L!::!.../2._~_·. '-( -~~ chec~ numbers

12681 through 12708 totall~g $45,582.55 were a proved

for payment .

To the T reasurer of the BETHLE HEM PUBLIC LI BRA RY, DELMAR, N.Y.

I hereby certify that the above clatms ( _ __________ in number) in the total amount of S - ------· were duly audited and ordered paid at a

e proper fund and the appropriation account as spectfied opposite the amount of each claim.

Date _________________________ _

11

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\lt~OG'< I CldUI"

MFOTCAL M~~OR bCOK~

MCG!L uiL CPEOIT CuPP ~Ill ltEAL CLPFLY l~~

1-t A T l L I ElF< 6 R Y P c. S J U R Cc. S NEw YORK TELEPhONf A PHILLIPS HAPCwAR~ PIN e-A PPLE PRE.SS PIT~c.Y PO~c.S I~C

POPlL~~ SClc:-NCt bCUK CLP ROUNuT APL: Pl.JPLI t.AT JON~ ROX~uRY DATA I~TtPFACE

SARSAPARILLA S~ITHSO~It~ INSTlTUT~

~OF C G 1 ~· C TAE.Nd:(, SCHER f L ALu~ fC T!NAGr:R BOOKS TYPPERS INTFRNATlChAL CO T L SIt N (--PAR 11 YL T HER"' U~Gt.RMAN INl u~lV~RSITY MlCROFIL~~

U~!Vc.QST TY PLPLICATiv~~

VALVe. Ll~E IhVESlP'l~T

wt.MPC: T [P PRF!:>S XERCX CCRPOPATICN

GrN~R~L FUNn T OT~l

P Al) F

~P'OL~T

7 . d 54 .s 6

lP.3ol( 5t. o80

f;Qb .67 91 • 66 lt..SS

3Cb . CO 2b . <,2 l!:l ..54 S2 . (:1J 14. s 5 62 . 'i6

'114.94 4 9b o4 0

31 • 3 9

2l o'i S 125 . 3 1

£,Hc.cc c:; c . 79 l7ol0 ~65.LO

1 u. 49 t37d:6

2l , !J7t.t6

At a meeting of The Board of Trustees held on May 13, 1985

~

on the motion of M fZS ,;c.>.-zcg;.J~e?and seconded

by :Y6 . {/p@-rv' check numbers 04950

through 05026 totalling $21,576 . 66 were approved fo r payment .

~u ~EG~TIV~ ChELK~ OE TECT[C

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