BHARAT PETROLEUM CORPORATION LIMITED TENDER NO. …

Signature and Seal of Tenderer Page 1 of 61

BHARAT PETROLEUM CORPORATION LIMITED LPG BOTTLING PLANT, URAN

TENDER NO. URAN: LPG: ENGG: T: 18-19/05

dtd. 16.07.2018

Due on 25/07/2018, 1500 hrs

TENDER DOCUMENT

FOR

INHOUSE HYDROTESTING AND PAINTING OF LPG CYLINDERS AT URAN

LPG PLANT

AT

URAN LPG PLANT

BHARAT PETROLEUM CORPORATION LIMITED

LPG BOTTLING PLANT, URAN

Navghar Industrial Estate, Behind MSEB Gas Turbine Unit,P.B.No :8.

District : Raigad,Bokadvira,Uran

Dist-Raigad – 400702.


INDEX

1. INTRODUCTION 2. INSTRUCTIONS TO BIDDERS

3. SPECIAL TERMS AND CONDITIONS

4. GENERAL TERMS AND CONDITION

5. TECHNICAL SPECIFICATIONS


1. INTRODUCTION 1. LOCATION OF SITE: Bharat Petroleum Corporation Limited (BPCL) is intending to carry out in-house statutory testing and painting of LPG cylinders 5.0 Kg, 14.2Kg, 19.0Kg, 35.0 Kg and 47.5 Kg Capacity. ADDRESS OF THE LOCATION BHARAT PETROLEUM CORPORATION LIMITED

LPG BOTTLING PLANT, URAN

Navghar Industrial Estate, Behind MSEB Gas Turbine Unit,P.B.No :8.

District : Raigad,Bokadvira,Uran

Dist-Raigad – 400702.

NOTICE CONTACT PERSONS: Mr. Vinay Wadhwa- Engg.& Maintenance Incharge (LPG), Uran Terminal.- 9811463876, [email protected] Mr. Vaibhav Mehta - Asst Manager LPG Ops. – Mobile 9820790267, [email protected]

Scope of Work: The scope of work is defined in detail under the schedule of quantity and technical specifications. Note: Work is to be carried out in operating plant and hence vendor shall carry/obtain COLD WORK PERMIT from officer-in charge on daily basis. Vendor shall take utmost care in execution of work and shall not take any work without the proper approval of the office in charge. BPCL Uran: Infrastructure and facility available for in-house testing & painting of LPG cylinders. Periodic testing and painting to be carried out at designated area in the plant. LPG cylinder testing and painting area:

1. Pressure testing shed 50 m x 30m. 2. Air Compressor for testing and painting. 3. Hydro testing total two numbers of 10 head each. 4. Primer and Paint booth with accessories. 5. Pneumatic testing machine total one number 6. Valve unscrewing/screwing machine-one no. each. 7. Weighing scales-two nos. 8. Chain conveyor from filing shed to pressure testing shed. 9. Cold flare unit –12 head. 10. Cylinder washing, cleaning area. - Water tanks.

11. LPG Cylinder degassing: Cylinders are degassed with hydro-test unit. 12. Pneumatic testing unit-six head.


13. Salvaging of SC valves and re-use of same for pressure tested cylinders. Two nos. valve unscrewing / screwing machines are available for removal/ fixing of valve of cylinders for testing & painting activity.

Chain conveyor: Chain conveyor is provided from filling shed to pressure testing shed and Over head chain conveyor run in the half area of pressure testing shed.

GENERAL:


1. The company shall supply all the paints, primer, thinner required for painting. Also all other

Materials, i.e. Teflon tape, Punch, other tools and tackles for tare weight punching shall be supply by company. However, PPE, uniform (uniform colour for contract employees to be arranged by the vendor as per BPCL.), stencils, screen, caustic powder shall be arranged by the vendor. A set of the same should be kept in the engineering stores in spare. If the vendor is incapable of procuring the same, the company has the right to procure and debit the same amount from the vendor’s account

2. The vendor will have to make his own arrangement to transport the required materials from engineering store to working place and leaving the premises in a neat and tidy condition after the completion of the job to the satisfaction of the BPCL Officer.

3. The vendor will have to arrange for safe keeping of all tools and tackles, materials and should provide necessary Security arrangements for safe guarding the materials. BPCL will not be responsible for any claims with regard to this.

4. The tenderer are advised to visit the site and get acquainted with the site conditions.

5. The Tenderer’s should note the site conditions before quoting. The site will be offered on AS IS WHERE IS for the execution of this job and it will be sole responsibility of the vendor to ensure that they abide by the various rules, regulations, bye-laws and other statutory requirements, etc. Imposed by the Government / semi-Government and / or other local authorities governing execution of this job.

6. When the person signing the tender is not sole proprietor, the necessary Power of Attorney authorizing the person to act on behalf of the proprietor or Organization should be produced / attached with the tender in the Unpriced Bid.

7. The Tenderer’s should study the various tender conditions / documents etc. Carefully before submitting their offers. If there are any doubts, they should get clarifications from BPCL Uran LPG plant in writing but this shall not be a justification for submission of late tenders or extension of due date of the tender.

8. As far as possible, the Tenderer’s should endeavor not to stipulate any counter terms / conditions or modifications of tender clauses and should quote strictly as per tender conditions. This will assist in proper evaluation of each offer. BPCL reserves the right to reject offers not meeting its technical requirements and commercial conditions.

9. BPCL shall not be bound to accept the lowest tender and reserves right to accept any or

more tenders in part. Decision of BPCL in this connection shall be final.

10. BPCL reserves the right to accept any tender in whole or in part or reject any or all tenders without assigning any reason.


3. SPECIAL TERMS & CONDITIONS:


TENDER NO: URAN: LPG: ENGG: TEND: 18-19/05 Dtd.07.07.2018

SUB: TENDER FOR STATUTORY TESTING AND PAINTING OF LPG CYLINDERS AT URAN LPG

PLANT

Note: Bidders must read these conditions carefully and comply strictly while submitting their

bid.

3.1 Rates quoted should be on per cylinders basis. Rates should be inclusive of cost of manpower and applicable taxes.

3.2 Cylinders due for periodic inspection and test to be identified primarily from the date of manufacture

stamped on the cylinder or the last periodic test date stamped on the cylinder. Segregated of DPT cylinders shall be shifted from filling shed to pressure tested shed through Chain conveyor and stack them as per guideline.

3.3 All DPT cylinders are to be depressurized to atmospheric pressure at cold flare unit. The gas shall be cold flared by using a suitable adopter connected to a header.

3.4 The valves are to be removed carefully after ensuring complete depressurization of the cylinder. While removing the valve a suitable adopter and proper fixture should be used to ensure that valve or cylinder is not damaged. The cylinder should be vertical at the time of valve removal. The party has to carry out salvaging of removed valve and only rejected valves should be deposited to the engineering store on daily basis.

3.5 A cylinder to be put on hydro test bench and to be degassed by filling water till it overflows. To ensure

that entire vapor or gas remaining in cylinder comes out to intact water tank. After emptying out the water, cylinders are to be kept in inverted position and be tapped gently by non metallic hammer to remove dust, rust or any loose remnants in the cylinder.

3.6 Each cylinder external surface to be thoroughly cleaned by caustic soda solution, non ferrous wire

brushing and water jet. Care shall be taken that the body of the cylinder is not damaged. The bung of the cylinder to be kept closed by suitable plastic/rubber cap to prevent the entry of solution in to the cylinder.

3.7 All the cylinders are to be visually examined for dents, cuts, gouges, bulges, cracks, laminations, corrosion at external and internal surfaces of cylinder as per IS 13258-1998. Cylinders having wall thickness less than 95 % of the designed wall thickness shall also be rejected.

3.8 The thread of bung of each cylinder to be checked by L-1 and L-9 gauge. The valve pad threads shall be properly cleaned by soft wire brush and ¾ ” NGT thread cleaning tap before checking.

3.9 The cylinder of which the valve pad thread is worn out, not meeting their respective thread gauge, broken at any point, rough surface on thread should be branded and declared as unserviceable.

3.10 While checking the tare weight, if disparity is observed, (i.e. if cylinder has lost its weight by 5%


of original weight) a due consideration shall be given if the disparity has occurred due to change in type of valve, VP ring, foot ring or other fitments. Where it can be clearly established that the disparity between the actual and stamped tare weight is not due to excessive corrosion the cylinder shall be taken for further operation.

3.11 The cylinders are to be hydro tested at Hydro-testing unit at a pressure

(25.50Kg/Sq.CM). It is to be ensured that no cylinder is subjected to a pressure in excess by 1Kg/Sq.Cm) to its specified test pressure. 3.12 The hydrostatic test pressure once attained to be held for not less than 30 seconds and during

the test period the pressure gauge used for registering the pressure should not indicate any drop in pressure. While carrying out the inspection of cylinders the external surface shall be totally dried by using compressed air for visual examination of leakage.

3.13 During the test period the cylinder shall not show any sign of leakage, visible deformation or defect. Subsequent to hydro static test the remaining water inside the cylinder to be completely removed by keeping it in inverted position. The internal surface to be dried by compressed air and same to be checked/inspected by low voltage lamp.

3.14 The defective body leak cylinders are to be marked with bold yellow paint, and proper records

to be maintained and to be shifted in the stacking yard as per direction. Following code shall be used:

HST-R HST Testing

PT-R Pneumatic Testing

TW-R Tare weight loss

BT-R Bung threads rejection

VI-R Visual inspection rejection

MU-R marking unidentified

HR Hot Repair

3.15 Valve fixing to be carried out at Valve Screwing machine using Teflon tape or Loctite supplied by the company and tightening torque to be maintained at 145 (+/-15) ft.lb. Tightening torque setting to be checked after every 10 cylinders by using Torque Wrench. Before valve fixing, the internal of cylinder dried out by compressed air. Foreign particles should be removed by bar magnet and checked by low voltage lamp.

3.16 Cylinders after fitting valves are to be tested for leakage by subjecting to air pressure of not less than 12 Kg/Cm2 for a period of one minute while immersed in water and shall show no leakage from the body of the cylinder and the joint between valve & bung. This test to be carried out after fixing the safety cap on the valve.


3.17 Record to be maintained for all tests and inspections at the cylinder testing station and a

Certificate with respect to fitness of cylinders to be issued.

3.18 Vendor has to keep the housekeeping of the shed and nearby area of the particular shed in good Condition. This includes the cleaning of floor, equipments on daily basis.

3.19 The job is to be carried out in the DPT shed strictly following the safety standards of the Corporation.

3.20 No cylinder rolling to be permitted. Rubber mats are to be used wherever necessary. The depressurizing to be done using cold flare only and the valves are to be removed after ensuring that the cylinder is depressurized fully.

3.21 The cylinder to be hydro tested at a pressure of 25.5 kg/cm2 using 2 no’s Hydro test bench and if any damages found to be segregated and records to be maintained. The records are to be shown to filling shed officer for certification on a daily shift basis.

3.22 The routine maintenance of the hydro testing unit, valve screwing and unscrewing units are to be carried out to keep them in good working condition. The work should never affect the normal operation of the plant at any point of time.

3.23 The shifting of DPT cylinders are to be done strictly and carefully without leaving any single DPT cylinders for filling, failure of which will attract a penalty of Rs. 50 per cylinder. The vendor should ensure sufficient manpower on daily basis to ensure smooth working and accumulation of DPT cylinders more than 1000 no’s will attract penalty of Rs. 5000/ per day.

3.24 They should be properly stacked, till painting job is started. All the required movement of cylinders to be effected to facilitate proper painting of the cylinders. The cylinders after painting and drying shall be shifted to the area specified or as directed by the officer in charge without affecting the normal operation of the plant.

3.25 Before applying the primer coat, the external surface of all cylinders is properly cleaned of oil, dirt, dust and loose remnants of previous paints so that uniform coating is obtained.

3.26 The bung threads should be closed by a plastic /rubber cap to prevent the entry of primer and paint in to the cylinder.

3.27 The cylinders are to be painted with one coat of zinc chromate, red oxide primer and then one coat of signal red paint, which are supplied by the company. The shroud area of the cylinder to be painted yellow as specified by the company.

3.28 Stenciling of cylinders: The new tare weight of the cylinders should be painted on shroud area at three sides within yellow band and on two vertical stay plates. The next due date for testing, the colour coding for due date to be painted on one stay plate. The words "NET WEIGHT 5.0 Kg,14.2Kg,19.0, 35.0 Kg & 47.5 Kg", CHECK SEAL ON DELIVERY" and "SWITCH OFF THE REGULATOR WHEN NOT IN USE" are also to be stenciled in both English and Hindi as per company's


specification. Bharatgas logo is to be screen printed on sides of the cylinders in both English and Hindi. The screens are to be prepared by the vendor as per specification. The area is to be kept neat and clean without marking of paints on the floor and equipment on daily basis.

3.29 Marking / Punching: All cylinders should be marked with following on the vertical stays of

cylinder.

a. The new test date retaining the previous test dates. b. Loss in tare weight, if observed (within 5 % of original Tare weight) is to be punched at

the following

On foot ring: LTW ZZZ ZZZ: Loss of Tare weight in Grams.

3.30 The company shall supply all the paints, primer, thinner required for painting. Also all other Materials, i.e. Teflon tape, Punch, other tools and tackles for tare weight punching shall be supply by company. However, PPE, uniform (uniform colour for contract employees to be arranged by the vendor as per BPCL.), stencils, screen, caustic powder shall be arranged by the vendor. A set of the same should be kept in the engineering stores in spare. If the vendor is incapable of procuring the same, the company has the right to procure and debit the same amount from the vendor’s account.

3.31 The company will provide Air, Power and water needed for painting. 3.32 The company reserves the right to cancel the contract at any time without assigning any reasons

and without giving any advance notice, if the job is not found satisfactory.

3.33 All the washers of the old salvaged cylinder should be changed after Stenciling. 3.34 Cylinders found acceptable after pressure testing shall be shifted to painting area. They should

be properly stacked, until painting job is started.

3.35 Before applying the primer coat, the external surface of all cylinders is properly cleaned of oil, dirt, dust and loose remnants of previous paints so that uniform coating is obtained.

3.36 The screens/brushes/consumables/punch etc. required for the job to be safe keep by the vendor. It is responsibility of the Vendor to keep the area neat and clean without marking of paints on the floor and equipment on daily basis.

3.37 Cylinders after fitting valves are to be tested for leakage by subjecting to air pressure of not less than 12 Kg/Cm2 for a period of one minute while immersed in water and shall show no leakage from the body of the cylinder and the joint between valve & bung. This test needs to be carried out after fixing the safety cap on the valve.

3.38 Record to be maintained for all tests and inspections at the cylinder testing station and a Certificate with respect to fitness of cylinders to be issued.


3.39 The job is to be carried out in the Pressure testing shed strictly following the safety standards of

the corporation. The negative tare weighted cylinders to be segregated and brought to the cold flare unit for depressurizing without damaging the mastic flooring. No cylinder rolling to be permitted. Rubber mats are to be used wherever necessary. The depressurizing to be done using cold flare unit only and the valves are to be removed after ensuring that the cylinder is depressurized fully.

3.40 It is the responsibility of Vendor to stack these cylinders properly & put it on a overhead chain Conveyor after complete hydro testing as & when required with prior permission of Officer In charge.

3.41 The period of contract is one year from the date mentioned in LOI; however the same can be extended for one more year with same terms and condition on mutual consent with same terms and conditions.

3.42 Payment will be made on monthly basis through NEFT within 15 days from the date of Submission of bills on actual number of cylinders Hydro tested and painted, based on the certification by officer in charge.

3.43 We do not guarantee any minimum number of cylinders that will be given for hydro testing and Painting.

3.44 The vendor should ensure sufficient work force on daily basis to ensure smooth working.

3.45 The rates quoted should be exclusive of all tax rates, levies etc. GST needs to be quoted in a separate column which will be provided in the e-tendering site.

3.46 The Vendor will be responsible for compliance of all acts, laws or other statutory rules, Regulations, bye-laws applicable with regard to the performance of the work. Vendor will also be responsible for payment of Minimum wages, PF, ESI etc.

3.47 The vendor has to ensure that all the safety norms are strictly followed by his workers and all are to be provided with PPE, Uniform & Identity Badges.

3.48 The firm shall indemnify the company against the consequences arising out of its personnel’s default or negligence or violations of the rules applicable to the place of work.

3.49 Vendor will indemnify the company, its officers and its employees against all claims, demands actions, proceedings, losses/damages caused, charges and expenses and all other liabilities of whatever nature made, brought against suffered and incurred by company by virtue of or as a result of non performance or non observance by vendor of any terms and conditions set out in this contract letter and be performed or observed by him. Vendor has to indemnify the company this his labors engaged for various jobs in the plant does not claim for the employment in BPCL. BPCL is not responsible for any of the claims arising out of the dispute between the vendor and his employees.


3.50 That the firm shall also accept and indemnify the company against any liability for payment of compensation arising under the Workmen compensation Act or otherwise which the company may be called upon to make good under the provisions of the said act or any other for the time being in force, to any such personnel of the firm on account of or any injury sustained of claim arising from permanent disablement of the personnel during the course of employment and also indemnify the company for any expenses incurred by the company in connection with any claim preferred by its personnel and/against all actions, claims and demand whatsoever in respect thereof or in respect of any loss, injury or damage whatsoever to any third person caused by its personnel.

3.51 Vendor has to indemnify the company that, neither the vendor nor his representatives and labors/staff employed by him will be considered as the company’s employees and will have no right to represent the company in any matter. The vendor will absolve the company of any responsibility in this respect and furnish a declaration to this effect from time to time.

3.52 Tenderer is supposed to visit the site before quoting for the job for acquaints him with the job Schedule and available facilities at the location. If the Vendor does not visit the site, then it is presumed that vendor has visited the site and understood all the items of the job thoroughly.

3.53 The Vendor shall be liable to pay any damage or compensation for any death or injury caused to the contract labour(s) engaged by him as its representative(s) for rendering the services under this agreement, either under the Workmen’s Compensation Act or any Act in force at that time. In case of deployment of contract labours at any establishment which falls in an ESI non-notified area, the Agency shall take a policy under the Employer’s Liability Insurance Scheme offered by Oriental Insurance Co. Ltd. or National Insurance Co. Ltd. Or any other equivalent policy, for the personnel engaged by it.

3.54 The Vendor shall also be under obligation to deduct, contribute and deposit towards EPF and ESI Contributions for all the contract labour (s) engaged by it. The Vendor shall submit proof of such deposition in the form of attested copies of Form 6A (EPF—Annual return) by 30th April of the year and Form 6 (ESI – six-monthly returns) by 31st May and 30th November. The bill towards the job carried out during a month should be submitted along with proof of submission of challan towards EPF and ESI contributions for the previous month. Any short payment noticed during the course of the contract shall be made good by the Agency, and the Corporation reserves its right to deduct any such amount equivalent to such short payment from the security deposit, in case of failure on part of the Agency to make good the default.

3.55 The Vendor shall make regular and full payments of wages in accordance with the latest applicable Minimum Wages, and any other payments due to its contract labour(s), deployed under the aforesaid contract and furnish necessary proof for the same. Such payments are to be made by the 7th of every month in the presence of an authorized representative of the Corporation, who shall witness such payment and record the same in the Wage Register to be maintained by the Agency, in accordance with provisions of Contract Labour (Regulation & Abolition) Act, 1970.

3.56 The Vendor shall, on a monthly basis, also submit to the Management, attested copies of


Attendance Register / Muster Roll and Wage Register, in respect of its contract labour(s) engaged at the establishment.

3.57 The Vendor shall comply with the provisions of applicable Acts and Rules such as CL(R&A) Act 1970 and EPF & ESI Act, Payment of Wages Act, Minimum Wages Act or other statutory Rules, regulation with their latest amendments, bye-laws applicable or which might become applicable at Uran/Maharashtra with regard to the performance of the work included in this contract from time to time and take such necessary steps as may be deemed necessary in this regard. The Vendor shall keep the Corporation indemnified against all penalties, claims and liabilities of every kind or any violation of such Act, laws or Regulations etc. by it or its contract labour (s). The terms & conditions as per enclosed General conditions of Tender will remain unchanged

3.58 The vendor has to ensure overall safety of all the workmen employed by him and should provide

Safety shoes and protective clothing, helmet etc. The vendor shall also ensure that the safety shoe/protective clothing, helmet, uniforms is regularly worn by all his workmen. The vendor’s supervisor and workmen are required to wear/display the identity cards/ badges issued to them when entering /working inside the plant premises. Loss of identity cards must be reported immediately to the officer concerned in writing. A penalty of Rs. 100/-per card will be levied and deducted from the running bills of the vendor in case of loss of identity badges/cards. Officer may instruct for stoppage of work if the safety norms are not complied with.

3.59 The vendor has to ensure one supervisor’s presence during the job and will be responsible to

ensure safety of the labours working under him.

3.60 You would be required to engage well behaved adequate number of manpower so as to carry out all the work satisfactorily. The persons employed should be of suitable age for brisk working and should have knowledge about the work, inside the plant. No person above the age of 60 years or below 18 years shall be employed by you in the plant.

3.61 The corporation reserves right to terminate the contract if the services are not found Satisfactory by giving a notice of 15 days in advance.

3.62 The Vendor to provide Police Verification certificate of all labour employed by him for working in the plant. The vendor carries out medical examination of all labour in their contract at least once in a year and submits reports to Plant office.

3.63 No child or bonded labor is engaged for handling the work in connection with this contract or Contravene any of the Government Rules and Regulations in this regard.

3.64 No retention money will be held by the company from the running bills as the job is of service nature.

3.65 EMD of amount 5% of quoted value shall be returned to unsuccessful bidder within one month after opening of Financial Bid and EMD of successful bidder will be transferred to security deposit and vendor to submit PBG of an amount 1o% of total contract value.

3.66 All the conditions mentioned in the General Condition of Tender are also applicable.


3.67 No Tenderer will be allowed to withdraw or to revise his/their offer after the last date of receipt

of the tender. 3.68 Conditional and/or incomplete tenders are liable to be rejected.

3.69 The TDS as applicable and other applicable taxes will be recovered from the bills.

3.70 Vendor should sign all the pages of the Documents. 3.71 The terms & conditions as per enclosed General conditions of Tender will remain unchanged.

3.72 Successful Vendor has to submit following details within 15 days of LOI on STATUTORY/COMPULSORY basis failing which company reserves right to FOREFIT EMD/security Deposit:

a. Number of Workmen employed. b. Wages details of employed workers. c. PF details of employed workers. d. ESI/insurance details of employed workers. e. Employment registration certificate. f. Police Verification details of each workmen employed.

3.73 Vendor has to ensure wearing of helmet, safety shoes, hand gloves, uniform and identity card by his staff, cost of which has to be borne by the vendor only. No labour will be allowed to work within the plant without proper PPE.

3.74 EARNEST MONEY DEPOSIT: (Applicable only for work costing Rs.50, 000/- and above in value).

The tenderer shall be required to submit along with this quotation a Bank Draft in Favor of Bharat Petroleum Corporation Ltd. for a sum equivalent to 5% of the total tendered value of works as earnest money deposit, subject to a minimum of Rs. 5,000/- and a maximum of Rs. 100000/-. The earnest money deposit shall be returned to the unsuccessful tenderer/s within one month after due date for opening of the tender. The earnest money deposit of the successful tenderer will be retained till the commencement of the work. Thereafter the tenderer may opt to adjust the earnest money deposit against security deposit as a money deposit or request return of the earnest money deposit. No interest will be payable on earnest money deposit.

3.75 Security Deposit: (Applicable only for works costing Rs.50, 000/- and above in value) The successful tenderer, before commencement of the work, shall have to provided to the company, by way of security, a money deposit or a Bank Guarantee in the standard format provided by the Company for an amount equivalent to 5% of the total tendered value of the works, subject to a minimum of Rs. 5000/- and a maximum of Rs. 100000/-.The tenderer shall have the option to adjust the earnest money towards security deposit if he so desires.


The security deposit will be retained till the successful completion of the work. In the case of security

deposit in the form of a Bank Guarantee, the same shall be kept valid by the tenderer at his cost till the

completion of the work under contract and shall be extended from time to time. No interest will be

payable on security deposit.

3.76 Tender quantities: Tender quantities appearing in the schedule of rates are only indicative quantities. Exact quantities of each item shall be ascertained by the officer in charge.

3.77 No minimum number of Due for Pressure testing (DPT) cylinders per month is guaranteed

by BPCL.

3.78 All consumables viz. primer, paints, Teflon tape, bung caps during cleaning/painting, caustic soda, wire brush & cotton waste, fluids etc and tool & tackles viz. thread cleaning tap -3/4” NGT, L1, L9 gauges, low voltage lamps, colour shades (signal red paint, oxford blue paint etc), torque wrench to check valve tighten, elcometer to check paint film thickness, additional spray gun for primer and paint etc to be maintained at site. Primer, paints, PTTE (Teflon) tape shall be used as per technical specifications.

3.79 The vendor has to salvage old valve and reuse on cylinder and only rejected valve will

be Replenished by BPCL by New/ Salvaged SC valves with safety caps for fitting on the Cylinders after the testing.

3.80 Vendor shall depute sufficient manpower for each activity and supervisor deputed should be well trained and should maintain all records pertaining to the each activities. Vendors will be responsible to train his workmen and supervisor to use BPCL equipments and facilities. Training record /experience certificate to be submitted before the start of the work.

3.81 The vendor will have to arrange for safe keeping of his material and should provide necessary security arrangement for safe guarding the materials. BPCL will not be responsible for any claims with regard to this.

3.82 Vendor shall ensure that paint sludges are to be removed on a weekly basis and to be deposited

at the designated site in the Plant. If not, a penalty of INR 2000/- will be charged to the respective vendor.

3.83 Water and Power: water and power will be provided by BPCL.

3.84 Labour: Labour camps will not be permitted inside the plant premises, the vendor to make necessary arrangements elsewhere for the same.

3.85 Plant working time: Plant is operative on weekdays excluding holidays from 07:00 hrs to


23:00hrs. Vendor will depute his sufficient workmen in each shift so as to shift the DPT cylinders through chain conveyor from the filling shed area and painted cylinders dispatched can be done during the shift times in co-ordination with shift officers.

If the need arises, vendor has to provide sufficient manpower for the Pressure Testing of LPG cylinders in night shift without any extra charges.

3.86 The quantum of cylinders indicated in the contract would mean the net cylinders re-

tested and will exclude the rejection of cylinders at various stages. 3.87 Payment Terms: Payment will be made on actual quantity delivered & certified by the

Plant. Payment will be made in 15 (fifteen) days from the date receipt certified bill at Uran LPG Plant. Payment will not be released the officer in-charge sign on the bill for the it’s processing.

Following documents should be attached with the bill.

a. Contract workmen wage register along with provident fund challan. b. List of cylinders accepted along with SQC (certified by shift officer) - Annexure -1.

c. Paint and primer consumption record.

The payment will be made from our Uran LPG Plant, thru e-payment mode. Successful tender will have to submit e-Payment mandate. Govt. taxes like TDS, Income Tax, Work Contract Tax etc., if any applicable, shall be deducted from the bills, and certificate for the same would be given by our Finance Dept through e-mail.

3.88 All the documents as per enclosed formats must be furnished by the vendor whenever

they are called by us. Register / formats list is given below.

Primer, paint, caustic soda stock and consumption register

Paint and primer manufacturer test report.

Teflon consumption register

Daily equipment upkeep registers.

Route card.

Receipt and Dispatch register along with SQC by shift officers.

Cylinder testing certificates.

Rejected (Scrap) cylinder register& salvaged sc valve register.

Tools and tackles List certified by Vendor.

3.89 Bills not conforming to the above records (as per the SOP format) will not be processed. 3.90 All statutory registrations / licenses to be submitted to the Admin officer prior to

Commencement of works.


3.91 Vendor shall provide safety shoes, uniforms / work cloths, PPE to the workmen deputed.

Police verifications of workmen to be deputed at site should be done prior to Commencement of the work. BPCL will issue necessary entry passes to the workmen. Theses passes to be displayed at all time inside the plant.

3.92 REPORT OF ACCIDENT:

Case of any accidents, the vendor shall report the incident as required by Factories rules to the concerned authorities. He will be fully responsible for the same including any expenses for medical treatment or compensation or any other charges required to be borne.

3.93 The vendor shall not be permitted to sub-contract or assign any part of our order

without prior written consent from BPCL Uran Plant. 3.94 In case vendor after receipt of PO fail to carry out the retesting of cylinders as stipulated

in the delivery schedule, corporation reserve the right to foreclose the contract and get the work done from alternative sources at vendor risk, responsibility and cost.

3.95 The corporation shall have full right to terminate the contract anytime during the

currency of the contract if the service are found not satisfactory without giving any notice in writing thereof and no compensation for damages can be claimed by the vendor. Similarly corporation reserve the right to divide the work of retesting of cylinders among several vendors.

3.96 In case, if the pressure tested cylinder is found to be body leak cylinder while filling or after filling, the respective vendor will be penalized for an amount of INR 5000/- for every body leak cylinder.

4. GENERAL TERMS & CONDITIONS OF CONTRACT

4.1 PRELIMINARY


4.2 This is a Contract for execution of _____________________________________ work at

_____________________________________________________________________ (Please fill up the blanks)the tenderer for the above mentioned item of work is_________________________________________ ( please give the name and address of the tenderer) 4.3 The terms and conditions mentioned hereunder are the terms and conditions of the Contract

for the execution of the work mentioned under item 1.1 above. 4.4 It is the clear understanding between Bharat Petroleum Corporation Limited and the tenderer ______________________________________ that (name and address of the tenderer) in case the tender of ______________________________________________________________ is (name and address of the tenderer) accepted by Bharat Petroleum Corporation Limited and an intimation to that effect is so issued and also a Purchase Order is placed with _____________________________________________________________________________ (name and address of the tenderer) this document will be termed as a Contract between the parties and terms and conditions hereunder would govern the parties interest. 4.5 Interpretation of Contract Documents: All documents forming part of the Contract are to be

taken mutually explanatory. Should there be any discrepancy, inconsistency, error or omission in the contract, the decision of the Owner/Engineer-in-Charge/Site-in-Charge shall be the final and the vendor shall abide by the decision. The decision shall not be arbitrable. Works shown upon the drawings but not mentioned in the specification or described in the specifications without being shown on the drawings shall nevertheless be deemed to be included in the same manner as if they are shown in the drawings and described in the specifications.

4.6 Special conditions of Contract : The special conditions of contract, if any provided and

whenever and wherever referred to shall be read in conjunction with General Terms and Conditions of contract, specifications, drawings, and any other documents forming part of this contract wherever the context so requires. Notwithstanding the subdivision of the documents into separate sections, parts volumes, every section, part or volume shall be deemed to be supplementary or complementary to each other and shall be read in whole. In case of any misunderstanding arising the same shall be referred to decision of the Owner/Engineer-in-Charge/Site-in-Charge and their decision shall be final and binding and the decision shall not be arbitrable.


4.7 It is the clear understanding that wherever it is mentioned that the Vendor shall do/perform a work and/or provide facilities for the performance of the work, the doing or the performance or the providing of the facilities is at the cost and expenses of the work not liable to be paid or reimbursed by the Owner.

5.1 DEFINITIONS

In this contract unless otherwise specifically provided or defined and unless a contrary intention appears from the contract the following words and expressions are used in the following meanings;

5.2 The term "Agreement" wherever appearing in this document shall be read as "Contract". 5.3 The "Change Order" means an order given in writing by the Engineer-in-Charge or by Owner to effect additions to or deletion from or alterations into the Work. 5.4 The "Equipment" means all appliances and equipment of whatsoever nature for the use in or

for the execution, completion, operation or maintenance of the work except those intended to form part of the Permanent Work.

5.5 The "Contract" between the Owner and the Vendor shall mean and include all documents like enquiry, tender submitted by the vendor and the purchase order issued by the owner and other documents connected with the issue of the purchase order and orders, instruction, drawings, change orders, directions issued by the Owner/Engineer-in- Charge/Site-in-Charge for the execution, completion and commissioning of the works and the period of contract mentioned in the Contract including such periods of time extensions as may be granted by the owner at the request of the vendor and such period of time for which the work is continued by the vendor for purposes of completion of the work. 5.6 "The Vendor" means the person or the persons, firm or Company whose tender has been accepted by the Owner and includes the Vendor's legal heirs, representative, Successor and permitted assignees. 5.7 The "Drawings" shall include maps, plans and tracings or prints thereof with any Modifications approved in writing by the Engineer-in-Charge and such other drawings as may, from time to time, be furnished or approved in writing by the Engineer-in-Charge. 5.8 The "Engineer-in-Charge or Site-in-Charge" shall mean the person appointed or designated as such by the Owner and shall include those who are expressly authorized by the owner to act for and on its behalf. 5.9 "The Owner" means the BHARAT PETROLEUM CORPORATION LIMITED incorporated in


India having its Registered office at 4 & 6 Curimbhoy road Mumbai and LPG Plant at Uran or their successors or assignees.

5.10 The "Permanent Work" means and includes works which form a part of the work to be

handed over to the Owner by the Vendor on completion of the contract. 2.8. 5.11 The "Site" means the land on which the work is to be executed or carried out and such

other place(s) for purpose of performing the Contract. 5.12 The "Specifications" shall mean the various technical and other specifications attached

and referred to in the tender documents. It shall also include the latest editions, including all addenda/corrigenda or relevant Indian Standard Specifications and Bureau of Indian Standards.

5.13 The "Sub-Vendor" means any person or firm or Company (other than the Vendor) to

whom any part of the work has been entrusted by the Vendor with the prior written consent of the Owner/Engineer-in- Charge/Site-in- Charge and their legal heirs, representatives, successors and permitted assignees of such person, firm or Company.

5.14 The "Temporary Work" means and includes all such works which are a part of the

contract for execution of the permanent work but does not form part of the permanent work confirming to practices, procedures applicable rules and regulations relevant in that behalf.

5.15 The "Tender" means the document submitted by a person or authority for carrying out

the work and the Tenderer means a person or authority who submits the tender offering to carry out the work as per the terms and conditions.

5.16 The "Work" shall mean the works to be executed in accordance with the Contract or part thereof as the case may be and shall include extra, additional, altered or substituted works as maybe required for the purposes of completion of the work contemplated under the Contract.

6 SUBMISSION OF TENDER

6.1 Before submitting the Tender, the Tenderer shall at their own cost and expenses visit the Uran LPG Plant, examine and satisfy as to the nature of the existing local condition, means of communications, the character of the pressure testing shed , the correct dimensions


of the work facilities for their availability, and shall obtain information on all matters and conditions as they may feel necessary for the execution of the works as intended by the Owners and shall also satisfy of the availability of suitable facilities for pressure testing etc. Tenderer, whose tender may be accepted and with whom the Contract is entered into shall not be eligible and be able to make any claim on any of the said counts in what so ever manner for what so ever reasons at any point of time and such a claim shall not be raised as a dispute and shall not be arbitral.

6.2 The Tenderer shall be deemed to have satisfied fully before tendering as to the correctness and sufficiency of his tender for the works and of the rates and prices quoted in the schedule of quantities which rates and prices shall except as otherwise provided cover all his obligations under the contract.

6.3 It must be clearly understood that the whole of the conditions and specifications are

intended to be strictly enforced and that no work will be considered as extra work and allowed and paid for unless they are clearly outside the scope, spirit, meaning of the Contract and intent of the Owner and have been so ordered in writing by Owner and/or Engineer-in-Charge/Site-in-Charge, whose decision shall be final and binding.

6.4 Before filling the Tender the Vendor will check and satisfy all drawings and supplied materials and the schedule of quantities from the Owner on all the items as may be desired by the Tenderer. No claim for any alleged loss or compensation will be entertained on this account, after submission of Tender by the Tenderer/Vendor and such a claim shall not be arbitral.

6.5 Unless specifically provided for in the tender documents or any Special Conditions, no escalation in the Tender rates or prices quoted will be permitted throughout the period of contract or the period of actual completion of the job whichever is later on account of any variation in prices of materials or cost of labour or due to any other reasons. Claims on account of escalation shall not be arbitral.

6.6 The quantities indicated in the Tender are approximate. The approved schedule of rates of the contract will be applicable for variations up to plus or minus 10% of the contract value. No revision of schedule of rates will be permitted for such variations in the contract value, including variations of individual quantities, addition of new items, alterations, additions/deletions or substitutions of items, as mentioned above. Quantities etc. mentioned and accepted in the joint measurement sheets shall alone be final and binding on the parties.


6.7 Owner reserve their right to award the contract to any tenderer and their decision in this regard shall be final. They also reserve their right to reject any or all tenders received. No disputes could be raised by any tenderer(s) whose tender has been rejected.

6.8 The Rates quoted by the Tenderer shall include Costs and expenses on all counts viz. cost of labour, power, Administration charges, price escalations, profits,etc. except to the extent of the cost of material(s), if any, agreed to be supplied by owner and mentioned specifically in that regard in condition of Contract, in which case, the cost of such material if taken for preparation of the Vendor's Bill(s) shall be deducted before making payment of the Bill(s) of the Vendor. The description given in the schedule of quantities shall unless otherwise stated be held to include other expenses necessary in and for the full and complete execution and completion of works and in accordance with good practice and recognized principles in that regard.

6.9 Employees of the State and Central Govt. and employees of the Public Sector

Undertakings, including retired employees are covered under their respective service conditions/rules in regard to their submitting the tender. All such persons should ensure compliance to the respective/applicable conditions, rules etc. etc. Any person not complying with those rules etc. but submitting the tender in violation of such rules, after being so noticed shall be liable for the forfeiture of the Earnest Money Deposit made with the tender, termination of Contract and sufferance on account of forfeiture of Security Deposit and sufferance of damages arising as a result of termination of Contract.

6.10 In consideration for having a chance to be considered for entering into a contract

with the Owner, the Tenderer agrees that the Tender submitted by him shall remain valid for the period prescribed in the tender conditions, from the date of opening of the tender. The Tenderer shall not be entitled during the said validity period, to revoke or cancel the tender without the consent in writing from the Owner. In case the tenderer revokes or cancels the tender or varies any of terms of the tender without the Consent of the Owner, in writing, the Tenderer forfeits the right to the refund of the Earnest Money paid along with the tender.

6.11 The prices quoted by the Tenderer shall be firm during the validity period of the

bid and Tenderer agrees to keep the bid alive and valid during the said period. The Tenderer’s shall particularly take note of this factor before submitting their tender(s).

6.12 The works shall be carried out strictly as per approved specifications. Deviations, if any, shall have to be authorized by the Engineer-in-Charge/Site-in-Charge in writing prior to implementing deviations. The price benefit, if any, arising out of the accepted deviation shall be passed on to the Owner. The decision of Engineer in-Charge shall be final in this matter.


6.13 The Vendor shall not carry on any work other than the work under this Contract within the Owner’s premises without prior permission in writing from the Engineer-in-Charge/Site-in-charge.

6.14 The Vendor shall be bound to follow and ensure compliance to all the safety and

security regulations and other statutory rules applicable to the area. In the event of any damage or loss or sufferance caused due to non-observance of such rules and regulations, the vendor shall be solely responsible for the same and shall keep the Owner indemnified against all such losses and claims arising from the same.

6.15 At any time after acceptance of tender, the Owner reserves the right to add, amend or delete any work item, the bill of quantities at a later date or reduce the scope of work in the overall interest of the work by prior discussion and intimation to the Vendor. The decision of Owner, with reasons recorded therefore, shall be final and binding on both the Owner and the Vendor. The Vendor shall not have right to claim compensation or damage etc. in that regard. The Owner reserves the right to split the work under this contract between two or more vendors without assigning any reasons.

6.16 All signatures in tender document shall be dated as well as all the pages of all

sections of the tender documents shall be initialled at the lower position and signed, wherever required in the tender papers by the Tenderer or by a person holding Power of Attorney authorizing him to sign on behalf of the tenderer before submission of tender.

6.17 The tender should be quoted in English, both in figures as well as in words. The

rates and amounts tendered by the Tenderer in the Schedule of rates for each item and in such a way that insertion is not possible.

6.18 The total tendered amount should also be indicated both in figures and words

with the signature of tenderer.

6.19 If some discrepancies are found between the rates given in words and figures of the amount shown in the tender, the following procedure shall be applied:

(a) When there is a difference between the rates in figures and words, the rate which

corresponds to the amount worked out by the tenderer shall be taken as correct. (b) When the rate quoted by the tenderer in figures and words tallies but the amount is

incorrect, the rate quoted by the tenderer shall be taken as correct. (c) When it is not possible to ascertain the correct rate in the manner prescribed above

the rate as quoted in words shall be adopted.


6.20 All corrections and alterations in the entries of tender paper will be signed in full by the tenderer with date. No erasures or over writings are permissible.

6.21 Transfer of tender document by one intending tenderer to the another one is not

permissible. The tenderer on whose name the tender has been sent only can quote.

6.22 The Tender submitted by a tenderer if found to be incomplete in any or all manner is liable to be rejected.

The decision of the Owner in this regard is final and binding. In case of any error/discrepancy in the amount written in words and figures, the lower amount between the two shall prevail.

6.23 DEPOSITS a) EARNEST MONEY DEPOSIT (EMD) The tenderer will be required to pay a sum as specified in the covering letter, as earnest money deposit along with the tender either thru a crossed demand draft or a non-revocable Bank Guarantee in favour of Bharat Petroleum Corporation Limited, from any Scheduled Bank (other than a Co-Operative Bank) payable at Uran in favour of Bharat Petroleum Corporation Limited, in the proforma enclosed. The earnest money deposit will be refunded after finalisation of the contract. This is valid only for tenderers that are not registered with BPCL. Note: Public sector enterprises and small scale units registered with National Small Scale Industries are exempted from payment of Earnest Money Deposit. Small scale units registered with National Small Scale Industries should enclose a photocopy of their registration certificate with their quotation to make their quotation eligible for consideration. The Registration Certificate should remain valid during the period of the contract that may be entered into with such successful bidder. Such Tenderer’s should ensure validity of the Registration Certificate for the purpose. b) SECURITY DEPOSIT:

Security Deposit: (Applicable only for works costing Rs. 50, 000/- and above in value)

The successful tenderer, before commencement of the work, shall have to provided to the company, by way of security, a money deposit or a Bank Guarantee in the standard format provided by the Company for an amount equivalent to 5% of the total tendered value of the works, subject to a minimum of Rs.5000/- and a maximum of Rs.100000/-.The tenderer shall have the option to adjust the earnest money towards security deposit if he so desires.

The security deposit will be retained till the successful completion of the work. In the case of security

deposit in the form of a Bank Guarantee, the same shall be kept valid by the tenderer at his cost till


the completion of the work under contract and shall be extended from time to time. No interest will

be payable on security deposit.

6.24 EXECUTION OF WORK

All the works shall be executed in strict conformity with the provisions of the contract documents and with such explanatory details, drawings, specifications and instructions as may be furnished from time to time to the Vendor by the Engineer-in-Charge/ Site-in-Charge, whether mentioned in the Contract or not. The Vendor shall be responsible for ensuring that works throughout are executed in the most proper and workman- like manner with the quality of workmanship in strict accordance with the specifications and to the entire satisfaction of the Engineer-in- Charge/Site-in-Charge.

The completion of work may entail working in monsoon also. The vendor must maintain the necessary work force as may be required during monsoon and plan to execute the job in such a way the entire project is completed within the contracted time schedule. No extra charges shall be payable for such work during monsoon. It shall be the responsibility of the vendor to keep the work site free from water during and off the monsoon period at his own cost and expenses. For working on Sundays/Holidays, the vendor shall obtain the necessary permission from Engineer In charge/Site In charge in advance. The vendor shall be permitted to work beyond the normal hours with prior approval of Engineer-In-Charge/Site-In-Charge and the vendors quoted rate is inclusive of all such extended hours of working and no extra amount shall be payable by the owner on this account.

6.25 COMMENCEMENT OF WORK

The vendor shall after paying the requisite security deposit, commence work within 15 days from the date of receipt of the intimation of intent from the Owner informing that the contract is being awarded. The date of intimation shall be the date/day for counting the starting day/date and the ending day/date will be accordingly calculated. Penalty, if any, for the delay in execution shall be calculated accordingly. The work shall be executed strictly as per such time schedule. The period of Contract includes the time required for testing, rectifications, if any, re-testing and completion of work in all respects to the entire satisfaction of the Engineer-in-Charge. A Letter of Intent is an acceptance of offer by the Owner and it need not be accepted by the vendor. But the vendor should acknowledge a receipt of the purchase order within 15 days of mailing of Purchase Order and any delay in acknowledging the receipt will be a breach of contract and compensation for the loss caused by such breach will be recovered by the Owner by forfeiting earnest money deposit/bid bond.

6.26 SUBLETTING OF WORK


No part of the contract nor any share or interest thereof shall in any manner or degree be transferred, assigned or sublet, by the Vendor, directly or indirectly to any firm or corporation whatsoever, without the prior consent in writing of the Owner.

At the commencement of every month the Vendor shall furnish to the Engineer- in-charge/Site-in-Charge list of all sub-vendors or other persons or firms engaged by the Vendor.

The contract agreement will specify major items of supply or services for which the Vendor proposes to engage sub-Vendor/sub-Vendor. The vendor may from time to time propose any addition or deletion from any such list and will submit the proposals in this regard to the Engineer-in-charge/Designated officer-in-charge for approval well in advance so as not to impede the progress of work. Such approval of the Engineer-in charge/Designated officer-in-charge will not relieve the vendor from any of his obligations, duties and responsibilities under the contract.

Notwithstanding any sub-letting with such approval as resaid and notwithstanding that the Engineer-in-Charge shall have received copies of any sub-contract, the Vendor shall be and shall remain solely to be responsible for the quality and proper and expeditious execution of the works and the performance of all the conditions of the contract in all respects as if such subletting or sub-contracting had not taken place and as if such work had been done directly by the Vendor.

Prior approval in writing of the Owner shall be obtained before any change is made in the constitution of the vendor/Contracting agency otherwise contract shall be deemed to have been allotted in contravention of clause entitled “sub-letting of works” and the same action may be taken and the same consequence shall ensue as provided in the clause of “subletting of works”.

6.27 EXTENSION OF TIME

1) If the Vendor anticipates that he will not be able to complete the work within the contractual delivery/completion date (CDD), then the Vendor shall make a request for grant of time extension clearly specifying the reasons for which he seeks extension of time and demonstrating as to how these reasons were beyond the control of the vendor or attributable to the Owner. This request should be made well before the expiry of the Contractual Delivery/ Completion Date (CDD). 2) If such a request for extension is received with a Bank Guarantee for the full Liquidated Damages amount calculated on the Total Contract Value, the concerned Territory Manager of the Owner shall grant a Provisional extension of time, pending a decision on the request.


3) The concerned Territory Manager of the Owner shall expeditiously decide upon the request for time extension and decide the levy of liquidated damages within a maximum period of 6 months from the CDD or date of receipt of the request, whichever is later. 4) Grant of any extension of time shall be by means of issuance of a Change Order. 5) In order to avoid any cash crunch to the Vendor, a Bank Guarantee could be accepted against LD, as stated above. Once a decision is taken, the LD shall be recovered from any pending bills or by encashment of the BG. Any balance sum of Vendor or the BG (if LD is fully recovered from the bills) shall be promptly refunded/returned to the Vendor.

6.28 SUSPENSION OF WORKS 1. Subject to the provisions of this contract, the vendor shall if ordered in writing by the Engineer- in-Charge/Site-in-Charge for reasons recorded suspend the works or any part thereof for such period and such time so ordered and shall not, after receiving such, proceed with the work therein ordered to suspended until he shall have received a written order to re-start. The Vendor shall be entitled to claim extension of time for that period of time the work was ordered to be suspended. Neither the Owner nor the Vendor shall be entitled to claim compensation or damages on account of such an extension of time. 2. In case of suspension of entire work, ordered in writing by Engineer-in-Charge/Site-in-Charge, for a period of 30 days, the Owner shall have the option to terminate the Contract as provided under the clause for termination. The Vendor shall not be at liberty to remove from the site of the works any plant or materials belonging to him and the Employer shall have lien upon all such plant and materials. 3. The contract shall, in case of suspension have the right to raise a dispute and have the same arbitrated but however, shall not have the right to have the work stopped from further progress and completion either by the owner or through other vendor appointed by the owner.

6.29 OWNER MAY DO PART OF WORK Notwithstanding anything contained elsewhere in this contract, the owner upon failure of the Vendor to comply with any instructions given in accordance with of entire work, place additional labour force, tools, equipment and materials on such parts of the work, as the Owner may decide or engage another Vendor to carry out the balance of work. In such cases, the Owner shall have the right to deduct from the amounts payable to the Vendor the difference in cost of such work and materials with ten percent overhead added to cover all


departmental charges. Should the total amount thereof exceed the amount due to the vendor, the Vendor shall pay the difference to the Owner within 15 days of making demand for payment failing which the Vendor shall be liable to pay interest at 24% p.a. on such amounts till the date of payment.

6.30 INSPECTION OF WORKS 1. The Engineer-in-Charge/Site-in-Charge and Officers from Central or State Government will have full power and authority to inspect the works at any time wherever in progress, on the site. The Vendor shall, at all times during the usual working hours and at all other times at which reasonable notice of the intention of the Engineer-in-Charge/Site-in-Charge or his representative to visit the works shall have been given to the Vendor, either himself be present to receive orders and instructions, or have a responsible agent, duly accredited in writing, present for the purpose. Orders given to the Vendor's agent shall be considered to have the same force as if they had been given to the Vendor himself. In the event of breach of above, the same shall be uncovered at Vendor's expense for carrying out such measurement and/or inspection. 2. No material shall be removed and dispatched by the Vendor from the site without the prior approval in writing of the Engineer-in-charge. The vendor is to provide at all times during the progress of the work and the maintenance period proper means of access with ladders, gangways, etc. and the necessary attendance to move and adapt as directed for inspection or measurements of the works by the Engineer-in-Charge/Site-in-Charge.

6.31 SAMPLES 1. The vendor shall furnish to the Engineer-in-charge/Site-in-Charge for approval when requested or required adequate samples of all materials and finishes to be used in the work. 2. Samples shall be furnished by the Vendor sufficiently in advance and before commencement of the work so as the Owner can carry out tests and examinations thereof and approve or reject the samples for use in the works. All material samples furnished and finally used/applied in actual work shall fully be of the same quality of the approved samples. 6.32 TESTS FOR QUALITY OF WORK 1. All workmanship shall be of the respective kinds described in the contract documents and in accordance with the instructions of the Engineer-in-Charge / Site-in- Charge and shall be subjected from time to time to such tests at Vendor's cost as the Engineer-in-Charge/Site-in-Charge may direct at the place of on the site or at all or any such places. The Vendor shall provide assistance, instruments, labour and materials as are normally required for examining, measuring and testing any workmanship as may be selected and required by the Engineer-in-Charge/Site-in-Charge.


2. All the tests that will be necessary in connection with the execution of the work as decided by the Engineer in- charge/Site-in-Charge shall be carried out at the vendors cost and expenses. 3.. If any tests are required to be carried out in connection with the work or materials or workmanship to be supplied by the owner, such tests shall be carried out by the Vendor as per instructions of Engineer-in-Charge/Site-in-Charge and expenses for such tests, if any, incurred by the vendor shall be reimbursed by the Owner. The vendor should file his claim with the owner within 15 (fifteen) days of inspection/test and any claim made beyond that period shall lapse and be not payable. 6.33 ALTERATIONS AND ADDITIONS TO SPECIFICATIONS, DESIGNS AND WORKS 1. The Engineer-in-Charge/Site-in-Charge shall have powers to make any alterations, additions and/or substitutions to the schedule of quantities, the original specifications, drawings, designs and instructions that may become necessary or advisable or during the progress of the work and the Vendor shall be bound to carry out such altered/extra/new items of work in accordance with instructions which may be given to him in writing signed by the Engineer-in-Charge/Site- in-Charge. Such alterations, omissions, additions or substitutions shall not invalidate the contract. The altered, additional or substituted work which the Vendor may be directed to carryon in the manner as part of the work shall be carried out by the Vendor on the same conditions in all respects on which he has agreed to do the work. The time for completion of such altered added and/or substituted work may be extended for that part of the particular job. The rates for such additional altered or substituted work under this Clause shall, be worked out in accordance with the following provisions:

2. If the rates for the additional, altered or substituted work are specified in the contract for similar class of work, the Vendor is bound to carry out the additional, altered or substituted work at the same rates as are specified in the contract.

3. If the rates for the additional, altered or substituted work are not specifically provided in the contract for the work, the rates will be derived from the rates for similar class of work as are specified in the contract for the work. In the opinion of the Engineer-in- Charge/Site-in-Charge as to whether or not the rates can be reasonably so derived from the items in this contract, will be final and binding on the Vendor. 4. If the rates for the altered, additional or substituted work cannot be determined in the manner specified above, then the Vendor shall, within seven days of the date of receipt of order to carry out the work, inform the Engineer-in-Charge/Site-in-Charge of the rate at which he intends to charge for such class of work, supported by analysis of the rate or rates claimed and the Engineer-In-Charge/Site-in-Charge shall determine the rates on the basis of


the prevailing market rates for both material and labour plus 10% to cover overhead and profit of labour rates and pay the Vendor accordingly. The opinion of the Engineer-in-Charge/Site-in-Charge as to current market rates of materials and the quantum of labour involved per unit of measurement will be final and binding on the vendor. 5. The quantities indicated in the Tender are approximate. The approved schedule of rates of the contract will be applicable for variations of up to +10% of the estimated contract value. No revision of schedule of rates will be permitted for such variations in the contract value, even for variations of individual quantities, addition of new items, alterations, additions/deletions or substitutions of items, as mentioned above. (Already covered under Clause No. 3.6) 6. In case of any item of work for which there is no specification supplied by the Owner and is mentioned in the tender documents, such work shall be carried out in accordance with Indian Standard Specifications and if the Indian Standard Specifications do not cover the same, the work should be carried out as per standard Engineering Practice subject to the approval of the Engineer-in-Charge/ Site-in-Charge. 6.34 PROVISIONAL ACCEPTANCE Acceptance of the works for purposes of pressure testing and painting of LPG cylinders contract. It is made clear that such an acceptance does not indicate or denote or establish to the fact of execution of that. 6.35 COMPLETION OF WORK AND COMPLETION CERTIFICATE As soon as the work is completed in all respects, the vendor shall give notice of such completion to the site in charge or the Owner and within thirty days of receipt of such notice the site in charge shall inspect the work and shall furnish the vendor with a certificate of completion indicating: a) Defects, if any, to be rectified by the vendor b) Items, if any, for which payment shall be made in reduced rates c) The date of completion. 6.36 USE OF MATERIALS AND RETURN OF SURPLUS MATERIALS 1. Notwithstanding anything contained to the contrary in any or all of the clauses of this contract, where any materials for the execution of the contract are procured with the assistance of Government either by issue from Government stocks or purchase made under orders or permits or licenses issued by Government, the vendor shall use the said materials


economically and solely for the purpose of the contract and shall not dispose them of without the permission of the Owner. 2. All surplus (serviceable) or unserviceable materials that may be left over after the completion of the contract or at its termination for any reason whatsoever, the Vendor shall deliver the said product to the Owner without any demur. The price to be paid to the Vendor, if not already paid either in full or in part, however, shall not exceed the amount mentioned in the Schedule of Rates for such material and in cases where such rates are not so mentioned, shall not exceed the scheduled rates. In the event of breach of the aforesaid condition the vendor shall become liable for contravention of the terms of the Contract. 3. The surplus (serviceable) and unserviceable products shall be determined by joint measurement. In case where joint measurement has failed to take place, the Owner may measure the same and determine the quantity. 4. It is made clear that the Owner shall not be liable to take stock and keep possession and pay for the surplus and unserviceable stocks and the Owner may direct the Vendor to take back such material brought by the Vendor and becoming surplus and which the Owner may decide to keep and not to pay for the same.

6.37 DAMAGE TO PROPERTY 1. Vendor shall be responsible for making good to the satisfaction of the Owner any loss of and any damage to all structures and properties belonging to the Owner or being executed or procured by the Owner or of other agencies within the premises of the work of the Owner, if such loss or damage is due to fault and/or the negligence or willful acts or omission of the Vendor, his employees, agents, representatives or sub vendors. 2. The Vendors shall indemnify and keep the Owner harmless of all claims for damage to Owner's property arising under or by reason of this contract. 6.38 DUTIES AND RESPONSIBILITIES OF VENDOR EMPLOYMENT LIABILITY TOWARDS WORKERS EMPLOYED BY THE VENDOR 1. a The Vendor shall be solely and exclusively responsible for engaging or employing persons for the execution of work. All persons engaged by the vendor shall be on Vendor's payroll and paid by Vendor. All disputes or differences between the Vendor and his/their employees shall be settled by Vendor.


2. a Owner has absolutely no liability whatsoever concerning the employees of the Vendor. The Vendor shall indemnify Owner against any loss or damage or liability arising out of or in the course of his/their employing persons or relation with his/their employees. The Vendor shall make regular and full payment of wages and on any complaint by any employee of the Vendor or his sub vendor regarding non-payment of wages, salaries or other dues, Owner reserves the right to make payments directly to such employees or sub- vendor of the Vendor and recover the amount in full from the bills of the Vendor and the vendor shall not claim any compensation or reimbursement thereof. The Vendor shall comply with the Minimum Wages Act applicable to the area of work site with regard to payment of wages to his employees and also to employees of his sub vendor. 3.a The Vendor shall advise in writing or in such appropriate way to all of his employees and employees of sub-vendors and any other person engaged by him that their appointment/employment is not by the Owner but by the Vendor and that their present appointment is only in connection with the construction contract with Owner and that therefore, such an employment/appointment would not enable or make them eligible for any employment/appointment with the Owner either temporarily or/and permanent basis. 6.39 NOTICE TO LOCAL BODIES The vendor shall comply with and give all notices required under any Government authority, instruction, rule or order made under any act of parliament, state laws or any regulations or by-laws of any local authority relating to the works. 6.40 FIRST AID AND INDUSTRIAL INJURIES 1.a Vendor shall maintain first aid facility for his employees and those of his sub-vendors. 2.a Vendor shall make arrangements for ambulance service and for the treatment of all types of injuries to his staff. 3.a All industrial injuries shall be reported promptly to owner and a copy of vendor's report covering each personal injury requiring the attention of a physician shall be furnished to the Owner. 6.41 SAFETY CODE

The Vendor shall at his own expenses arrange for the Safety provisions as may be necessary for the execution of the work or as required by the Engineer-in-Charge in respect of all labours directly or indirectly employed for performance of the works and shall provide all facilities in connections therewith. In case the vendor fails to make arrangements and provide necessary facilities as aforesaid, the Owner shall be entitled to do so and recover the cost thereof from the Vendor.


From the commencement to the completion of the works, the vendor shall take full responsibility for the care thereof and of all the temporary works (defined as meaning all temporary works of every kind required in or for the execution, completion or maintenance of the works). In case damage, loss or injury shall happen to the works or to any part thereof or to temporary works or to any cause whatsoever repair at his (Vendor's) own cost and make good the same so that at the time of completion, the works shall be in good order and condition and in conformity in every respect with the requirement of the contract and Engineer-in-Charge's instructions.

In respect of all labour, directly or indirectly employed in the work for the

performance of the Vendor's part of this agreement, the vendor shall at his own expense arrange for all the safety provisions as per relevant Safety Codes of C.P.W.D Bureau of Indian Standards, the Electricity Act/I.E. Rules. The Mines Act and such other Acts as applicable.

The Vendor shall observe and abide by all fire and safety regulations of the Owner.

Before starting pressure testing jobs/work, the Vendor shall consult with Owner's Safety Engineer or Engineer-in-Charge/Site-in-Charge and must make good to the satisfaction of the Owner any loss or damage due to fire to any portion of the work done or to be done under this agreement or to any of the Owner's existing property.

The Vendor will be fully responsible for complying with all relevant provisions of the

Contract Labour Act and shall pay rates of Wages and observe hours of work/conditions of employment according to the rules in force from time to time.

The Vendor will be fully responsible for complying with the provision including

documentation and submission of reports on the above to the concerned authorities and shall indemnify the Corporation from any such lapse for which the Government will be taking action against them.

Owner shall on a report having been made by an inspecting Office as defined in the

Contract Labour Regulations have the power to deduct from the money due to the Vendor any sum required or estimated to be required for making good the loss suffered by a worker(s) by reasons of non-fulfillment of conditions of contract for the benefit of workers no-payment of wages or of deductions made from his or their wages which are not justified by the terms of contract or non observance of the said vendor's labour Regulation.

6.42 INSURANCE AND LABOUR

Vendor shall at his own expense obtain and maintain an insurance policy with a Nationalized Insurance Company to the satisfaction of the Owner as provided hereunder.


6.43 EMPLOYEES STATE INSURANCE ACT

i. The Vendor agrees to and does hereby accept full and exclusive liability for the compliance with all obligations imposed by Employees State Insurance Act, 1948, and the Vendor further agrees to defend indemnify and hold Owner harmless from any liability or penalty which may be imposed by the Central, State or local authority by reason of any asserted violation by Vendor, or sub-vendor of the Employees' State Insurance Act, 1948 and also from all claims, suits or proceedings that may be brought against the Owner arising under, growing out of or by reason of the work provided for by this contract whether brought by employees of the Vendor, by third parties or by Central or State Government authority or any political sub-division thereof. ii. The Vendor agrees to file with the Employees State Insurance Corporation, the Declaration forms and all forms which may be required in respect of the Vendor's or sub-vendor's employee whose aggregate enumeration is within the specified limit and who are employed in the work provided or those covered by ESI Act under any amendment to the Act from time to time. The Vendor shall deduct and secure the agreement of the sub-vendor to deduct the employee's contribution as per the first schedule of the Employee's State Insurance Act from wages and affix the employee's contribution cards at wages payment intervals. The Vendor shall remit and secure the agreement of the sub vendor to remit to the State Bank of India, Employee's State Insurance Corporation Account, the Employee's contribution as required by the Act. iii. The Vendor agrees to maintain all records as required under the Act in respect of employees and payments and the Vendor shall secure the agreement of the sub vendor to maintain such records. Any expenses incurred for the contributions, making contribution or maintaining records shall be to the Vendor's or sub-vendor's account. iv. The Owner shall retain such sum as may be necessary from the total contract value until the Vendor shall furnish satisfactory proof that all contributions as required by the Employees State Insurance Act, 1948, have been paid.

6.44 WORKMAN'S COMPENSATION AND EMPLOYEE'S LIABILITY INSURANCE

Provide Insurance for all the Vendor's employees engaged in the performance of this contract. If any of the work is sublet, the Vendor shall ensure that the sub vendor provides workmen's compensation and Employer's Liability Insurance for the latter's employees who are not covered under the Vendor's insurance.


6.45 AUTOMOBILE LIABILITY INSURANCE

Vendor shall take out Insurance to cover all risks to Owner for each of his vehicles plying on works of this contract and these insurances shall be valid for the total contract period. No extra payment will be made for this insurance. Owner shall not be liable for any damage or loss not made good by the Insurance Company, should such damage or loss result from unauthorized use of the vehicle. The provisions of the Motor Vehicle Act would apply.

6.46 FIRE INSURANCE

Vendor shall within two weeks after award of contract insure the Works, Plant and Equipment and keep them insured until the final completion of the Contract against loss or damage by accident, fire or any other cause with an insurance company to be approved by the Employer/Consultant in the joint names of the Employer and the Vendor (name of the former being placed first in the Policy). Such Policy shall cover the property of the Employer only.

6.47 ANY OTHER INSURANCE REQUIRED UNDER LAW OR REGULATION OR BY OWNER

i. Vendor shall also provide and maintain any and all other insurance which may be required under any law or regulations from time to time. He shall also carry and maintain any other insurance which may be required by the Owner.

ii. The aforesaid insurance policy/policies shall provide that they shall not be cancelled till the Engineer-in-Charge has agreed to their cancellation.

iii. The Vendor shall satisfy to the Engineer-in-Charge/Site-in-Charge from time to time that he has taken out all insurance policies referred to above and has paid the necessary premium for keeping the policies alive till the expiry of the defects liability period.

iv. The vendor shall ensure that similar insurance policies are taken out by his sub-vendor (if any) and shall be responsible for any claims or losses to the Owner resulting from their failure to obtain adequate insurance protections in connection thereof. The vendor shall produce or cause to be proceed by his sub-vendor (if any) as the case may be, the relevant policy or policies and premium receipts as and when required by the Engineer-in-Charge/Site-in-Charge.

6.48 LABOUR AND LABOUR LAWS

i. The vendor shall at his own cost employ persons during the period of contract and the persons so appointed shall not be construed under any circumstances to be in the employment of the Owner.


ii. All payments shall be made by the vendor to the labour employed by him in accordance with the various rules and regulations stated above. The vendor shall keep the Owner indemnified from any claims whatsoever inclusive of damages/costs or otherwise arising from injuries or alleged injuries to or death of a person employed by the vendor or damages or alleged damages to the property.

iii. No labour below the age of eighteen years shall be employed on the work.

The Vendor shall not pay less than what is provided under the provisions of the contract labour (Regulations and Abolition) Act, 1970 and the rules made there under and as may be amended from time to time. He shall pay the required deposit under the Act appropriate to the number of workman to be employed by him or through sub vendor and get himself registered under the Act. He shall produce the required Certificates to the Owner before commencement of the work. The Owner recognizes only the Vendor and not his sub vendor under the provisions of the Act. The Vendor will have to submit daily a list of his workforce. He will also keep the wage register at the work site or/and produce the same to the Owner, whenever desired. A deposit may be taken by the Owner from the Vendor to be refunded only after the Owner is satisfied that all workmen employed by the Vendor have been fully paid for the period of work in Owner's premises at rates equal to or better than wages provided for under the Minimum Wages Act. The vendor shall be responsible and liable for any complaints that may arise in this regard and the consequences thereto.

iv. The Vendor will comply with the provisions of the Employee's Provident Fund Act and the Family Pension Act as may be applicable and as amended from time to time.

v. The Vendor will comply with the provisions of the payment of Gratuity Act, 1972, as may be applicable and as amended from time to time.

6.49 MODEL RULES FOR LABOUR WELFARE

The Vendor shall at his own expenses comply with or cause be complied with Model rules for Labour Welfare as appended to those conditions or rules framed by the Government from time to time for the protection of health and for making sanitary arrangements for worker employed directly or indirectly on the works. In case the vendor fails to make arrangements as aforesaid the Engineer-in-Charge/Site-in-Charge shall be entitled to do so and recover the cost thereof from the vendor.

6.50 DOCUMENTS CONCERNING WORKS


1. All documents including drawings, blue prints, tracings, reproducible models, plans, specifications and copies, thereof furnished by the Owner as well as all drawings, tracings, reproducible, plans, specifications design calculations etc. prepared by the vendor for the purpose of execution of works covered in or connected with this contract shall be the property of the Owner and shall not be used by the vendor for any other work but are to be delivered to the Owner at the completion or otherwise of the contract. 2. The Vendor shall keep and maintain secrecy of the documents, drawings etc. issued to him for the execution of this contract and restrict access to such documents, drawings etc. and further the Vendor shall execute a SECRECY agreement from each or any person employed by the Vendor having access to such documents, drawings etc. The Vendor shall not issue drawings and documents to any other agency or individual without the written approval by the Engineer-in-Charge/Site-in- Charge. 3. Vendor will not give any information or document etc. concerning details of the work to the press or a news disseminating agency without prior written approval from Engineer-in-charge/Site-in-Charge. Vendor shall not take any pictures on site without written approval of Engineer-in-Charge/Site-in-Charge. 7. The vendor will be required to maintain a stock register for receipt, issuance and consumption of paints, primer, Teflon tape and SC Valve. Paint will be stored in a Engg store. Requirement of paint, primer on any day will be taken out of the Engg store. Paint, valve issued shall be regulated on the basis of FIRST RECEIPT to go as FIRST ISSUE. 7.1 Empty painting tins shall be the property of the BPCL. Vendor shall be penalized for any excess/under consumption of paints. The penal rate will be twice the rate of issue of paints that day. 7.2. Monthly bill will be paid after attachment the consumption of paints, primer, Teflon tape, SC valve receipt and return consumption statements giving the detailed working of the used and stock-on-hand. 7.3 The Vendor will be fully responsible for safe custody of paints, Teflon tape SC valves etc, once it is received by him and during transport. Owner will not entertain any claims of the vendor for theft, loss or damage to consumable while in their custody. 7.4 The vendor shall not remove from the site any consumables at any time. 7.5 The Vendor shall advise Engineer-in-charge/Site-in-charge in writing at least 21 days before exhausting the paints stock already held by Vendor to ensure that such delays do not lead to interruptions in the progress of work.


8. PAYMENT OF CLAIMS AND DAMAGES 8.1. Should the Owner have to pay money in respect of claims or demands as aforesaid the amount so paid and the costs incurred by the Owner shall be charged to and paid by the Vendor and the Vendor shall not be entitled to dispute or question the right of the Owner to make such payments notwithstanding the same may have been without his consent or authority or in law or otherwise to the contrary. 8.2. In every case in which by virtue of the provisions of Workmen's Compensation Act, 1923, or other Acts, the Owner is obliged to pay Compensation to a Workman employed by the Vendor in execution of the works, the Owner will recover from the Vendor the amount of compensation so paid and without prejudice to the rights of Owner under the said Act. Owner shall be at liberty to recover such amount or any part thereof by deducting it from the security deposit or from any sum due to the Vendor whether under this contract or otherwise. The Owner shall not be bound to contest any claim made under Section 12 sub section (1) of the said Act, except on the written request of the Vendor and upon his giving to the Owner full security for all costs for which the owner might become liable in consequence of contesting such claim. 8.a. ACTION AND COMPENSATION IN CASE OF BAD WORK If it shall appear to the Engineer-in-Charge/Site-in-Charge that any work has been executed with bad, imperfect or unskilled workmanship, or with materials, or that any materials or articles provided by the Vendor for execution of the work are not of standards specified/inferior quality to that contracted for, or otherwise not in accordance with the contract, the VENDOR shall on demand in writing from the Engineer-in-Charge/Site in-Charge or his authorized representative specifying the work, materials or articles complained of, notwithstanding that the same may have been inadvertently passed, certified and paid for, forthwith rectify or remove and reconstruct the work so specified and at his own charge and cost and expenses and in the event of failure to do so within a period of 15 days of such intimation/information/knowledge, the Vendor shall be liable to pay compensation equivalent to the cost of reconstruction by the Owner. On expiry of 15 days period mentioned above, the Owner may by them or otherwise rectify or remove and re-execute the work or remove and replace with others, the materials or articles complained of as the case may be at the risk and expenses in all respects of the Vendor. The decision of the Engineer-in- Charge/ Site-in-Charge as to any question arising under this clause shall be final and conclusive and shall not be raised as a dispute or shall be arbitral. 8.b. INSPECTION AND AUDIT OF CONTRACT AND WORKS


This pressure testing of LPG cylinder is subject to inspection by various Government agencies of Government of India. The vendor shall extend full cooperation to all the Government and other agencies in the inspection of the works, audit of the Contract and the documents of Contract Bills, measurements sheets etc. etc. and examination of the records of works and make enquiries interrogation as they may deem fit, proper and necessary. Upon inspection etc. by such agencies if it is pointed out that the contract work has not been carried out according to the prescribed terms and conditions as laid down in the tender documents and if any recoveries are recommended, the same shall be recovered from the vendors running bills/final bill/from ordered/suggested Security Deposit/retention money. The Vendor shall not raise any dispute on any such account and the same shall not be arbitral. 9. VENDOR TO INDEMNIFY THE OWNER The Vendor shall indemnify the Owner and every member, officer and employee of the Owner, also the Engineer-in-Charge/Site-in-Charge and his staff against all the actions, proceedings, claims, demands, costs, expenses, whatsoever arising out of or in connection with the works and all actions, proceedings, claims, demands, costs, expenses which may be made against the Owner for or in respect of or arising out of any failure by the Vendor in the performance of his obligations under the contract. The Vendor shall be liable for or in respect of or in consequence of any accident or injury to any workmen or other person in the employment of the Vendor or his sub vendor and Vendor shall indemnify and keep indemnified the Owner against all such damages, proceedings, costs, charges and expenses whatsoever in respect thereof or in relation thereto.

10. TERMINATION OF CONTRACT 10.1 The owner may terminate the contract at any stage for reasons to be recorded in the letter of termination. 10.2 The Owner inter alia may terminate the Contract for any or all of the following reasons that the vendor

a) has abandoned the work/Contract. b) has failed to commence the works, or has without any lawful excuse under these conditions suspended the work for 15 consecutive days. c) has failed to remove materials from the site or to pull down and replace the work within 15 days after receiving from the Engineer written notice that the said materials or work were condemned and/or rejected by the Engineer under specified conditions.


d) has neglected or failed to observe and perform all or any of the terms acts, matters or things under this Contract to be observed and performed by the Vendor. e) has to the detriment of good workmanship or in defiance of the Engineer's instructions to the contrary sub-let any part of the Contract. f) has acted in any manner to the detrimental interest, reputation, dignity, name or prestige of the Owner. g) has stopped attending to work without any prior notice and prior permission for a period of 15 days. h) has become untraceable. i) has without authority acted in violation of the terms and conditions of this contract and has committed breach of terms of the contract in best judgment of the owner. j) has been declared insolvent/bankrupt. k) in the event of sudden death of the Vendor. 10.3 The owner on termination of such contract shall have the right to appropriate the Security Deposit, Retention Money and invoke the Bank Guarantee furnished by the vendor and to appropriate the same towards the amounts due and payable by the vendor as per the conditions of Contract and return to the vendor excess money, if any, left over. 10.4 In case of Termination of the contract, Owner shall have the right to carry out the unexecuted portion of the work either by themselves or through any other vendor(s) at the risk and cost of the Vendor. In view of paucity of time, Owner shall have the right to place such unexecuted portion of the work on any nominated vendor(s). However, the overall liability of the Vendor shall be restricted to 100 % of the total contract value. 10.5 When the contract is terminated by the Owner for all or any of the reasons mentioned above the Vendor shall not have any right to claim compensation on account of such termination. 11. FORCE MAJEURE 11.1. Any delay in or failure of the performance of either part hereto shall not constitute default hereunder or give rise to any claims for damage, if any, to the extent such delays or failure of performance is caused by occurrences such as Acts of God or an enemy, expropriation or confiscation of facilities by Government authorities, acts of war, rebellion, sabotage or fires, floods, explosions, riots, or strikes. The Vendor shall keep records of the circumstances referred to above and bring these to the notice of the Engineer-in-Charge/Site-in-Charge in writing immediately on such occurrences. The amount of time, if any, lost on any of these counts shall not be counted for the Contract period. Once decision of the Owner arrived at after Consultation with the Vendor shall be final and binding. Such a determined period of time be extended by the Owner to enable the Vendor to complete the job within such extended period of time.


11.2. If Vendor is prevented or delayed from the performing any of its obligations under this Agreement by Force Majeure, then Vendor shall notify Owner the circumstances constituting the Force Majeure and the obligations performance of which is thereby delayed or prevented, within seven days of the occurrence of the events.

12. ARBITRATION 12.1 Time arise between the parties hereto touching or concerning the agreement, meaning, operation or effect thereof or to the rights and liabilities of the parties or arising out of or in relation thereto whether during or after completion of the contract or whether before after determination, foreclosure, termination or breach of the agreement (other than those in respect of which the decision of any person is, by the contract, expressed to be final and binding) shall, after written notice by either vendor to the agreement to the other of them and to the Appointing Authority hereinafter mentioned, be referred for adjudication to the Sole Arbitrator to be appointed as hereinafter provided. 12.2 The appointing authority shall either himself act as the Sole Arbitrator or nominate some officer/retired officer of Hindustan Petroleum Corporation Limited (referred to as owner or BPCL) or a retired officer of any other Government Company in the Oil Sector of the rank of Ch. Manager & above or any retired officer of the Central Government not below the rank of a Director, to act as the Sole Arbitrator to adjudicate the disputes and differences between the parties. The vendor/vendor shall not be entitled to raise any objection to the appointment of such person as the Sole Arbitrator on the ground that the said person is/was an officer and/or shareholder of the owner, another Govt. Company or the Central Government or that he/she has to deal or had dealt with the matter to which the contract relates or that in the course of his/her duties, he/she has/had expressed views on all or any of the matters in dispute or difference. 12.3 In the event of the Arbitrator to whom the matter is referred to, does not accept the appointment, or is unable or unwilling to act or resigns or vacates his office for any reasons whatsoever, the Appointing Authority aforesaid, shall nominate another person as aforesaid, to act as the Sole Arbitrator. 12.4 Such another person nominated as the Sole Arbitrator shall be entitled to proceed with the arbitration from the stage at which it was left by his predecessor. It is expressly agreed between the parties that no person other than the Appointing Authority or a person nominated by the Appointing Authority as aforesaid, shall act as an Arbitrator. The failure on the part of the Appointing Authority to make an appointment on time shall only give rise to a right to a Vendor to get such an appointment made and not to have any other person appointed as the Sole Arbitrator.


12.5 The Award of the Sole Arbitrator shall be final and binding on the parties to the Agreement. 12.6 The work under the Contract shall, however, continue during the Arbitration proceedings and no payment due or payable to the concerned vendor shall be withheld (except to the extent disputed) on account of initiation, commencement or pendency of such proceedings. 12.7 The Arbitrator may give a composite or separate Award(s) in respect of each dispute or difference referred to him and may also make interim award(s) if necessary. 12.8 The fees of the Arbitrator and expenses of arbitration, if any, shall be borne equally by the both the parties.

12.9 Subject to the aforesaid, the provisions of the Arbitration and Conciliation Act, 1996 or any statutory modification or re-enactment thereof and the rules made there under, shall apply to the Arbitration proceedings under this Clause. 12.10 The Contract shall be governed by and constructed according to the laws in force in India. The parties hereby submit to the exclusive jurisdiction of the Courts situated at URAN for all purposes. The Arbitration shall be held at Mumbai and conducted in English language. 12.11 The Appointing Authority is the Functional Director of Bharat Petroleum Corporation Limited.

11. GENERAL TERMS AND CONDITIONS

1. The job involved is purely on Contract basis and persons engaged by the vendor shall not be / deemed to be an employee of the Corporation.

2. Period of the contract will be for one year from the date as mentioned in the purchase

order. The same may be renewed further for one more year at the same rates, terms and conditions at the sole discretion of the Corporation.

3. It shall be the responsibility of the Vendor to ensure compliance with all Labour law

provisions, including the payment of minimum wages as declared by Central Government or state government whichever is higher.


4. The successful tenderer shall fulfill all the statutory requirements for the persons

deployed at BPCL site under the provisions of the labor laws, Factories Act, ESI,WCP , PF

,etc. and shall submit the proof of the same along with the monthly bill. No bill shall be

cleared without the necessary proof.

5. The minimum total manpower required for the said job is total 32

workmen per day and the successful tenderer is supposed to maintain it all

time. The tenderer has to follow & pay his workers, skilled and semi skilled, in

accordance with the minimum wage structure, for which the cash outflow considering

all the statutory charges i.e. Minimum wage, DA, PF, Bonus, ESI, has been given in the

table. If the quoted amount by the tenderer is less than the minimum wage given in the

table, then the tenderer’s price bid will not be accepted & it will be rejected on account

of charges less than minimum wages. The minimum wages are set by the govt. of

Maharashtra and are to be strictly adhered and followed.

Basis of Calculation Semi-Skilled

Skilled

DPT testing per day 1600

Consider 25 working days per month, Total cylinders 40000

Minimum Wages for one man semi skilled labour (Basic+DA) 482.00 509.00

EPF( 13.61 %) 65.60 69.27

ESI ( 4.75%) 22.90 24.18

Ser. Charge (12 %)

Bonus 8.33 40.15 42.40

TOTAL : 610.65 644.85

6. The tenderer shall provide one skilled person having minimum qualification of Diploma

in Mechanical Engineering to supervise and control the whole Pressure testing process

on daily basis. In addition, the tenderer must also provide one semi skilled person to

note the data on the stay plate of every cylinder hydro-tested, on daily basis. In case a

supervisor not holding a diploma degree is hired, a penalty of INR 300 /- will be charged

for each day he works.

7. If the vendor is an MSME vendor and has a valid certificate from NSIC/DIC/KVIC/KVIB/

Coir Board/NSIC/Directorate of Handicrafts and Handloom or any other body specified

by Ministry of MSME, they will be exempted from submitting EMD. In the same,

certificate should be attached in the EMD/Document bid. If the certificate is not


attached / certificate is not valid/ registration is not done for specified category of job

the bid will be rejected.

8. Participating MSE vendor quoting price within the band of L1+15% are allowed to supply

a portion of requirement by bringing down their price to L1 price in a situation where L1

price is from someone other than an MSE. Such MSEs are placed order to supply at least

20% of total tendered value. In case of more than one such MSEs who match the L1

price, the supply is shared proportionately (to tendered quantity). In case of non

divisible tender, an MSE quoting in the price band of L1+ 15% shall be awarded for full/

complete supply of tendered value, considering the spirit of policy for enhancing the

government procurement from MSEs subject to bringing down of the price to L1 by the

concerned MSE.

9. In case more than one such MSE’s are in the price band of L1+15%, then L1 MSE will be

offered first and if matches the L1 price, MSE shall be allowed to supply and installation

of total tendered quantity. If L1 MSE does not match L1 price, other MSEs Failing in the

range of L1+15% band will be offered in order of L2 MSE, L3 MSE etc. until they match

L1 price.

10. In case of non-divisible tenders, an MSE quoting in the price band of L1+15% may be

awarded for full/complete supply of tendered value, considering the spirit of policy for

enhancing the government procurement from MSEs subject to bringing down of price to

L1 by the concerned MSE.

11. All absences from the work site have to be reported to the officer I/c, on prior basis.

12. The vendor shall also be liable to pay the differential of proportionate increase due to revision in the minimum wages as notified by the Govt. Authorities from time to time during the period of contract.

13. Vendor has to attach following documents along with the bills:

A) Proof of having deposited employee’s as well as employer’s contribution towards PF & ESIC. PF & ESI amounts have to be deposited by 15th of each month for every completed previous month.

B) Proof of having paid wages to his workmen within 7th day of the following wage period.

Wages must be paid to the workmen engaged by the vendor in presence of an officer authorized by BPCL and the Wage Register is to be signed by the said officer with the following certification:


‘Certified that the amount shown in Column no.______ has been paid to the workmen concerned in my presence on _______ at ______.’ C) Copy of Attendance sheet of workmen concerned.

14. The vendor has to ensure regular submission of all monthly, half yearly & yearly returns to the ESIC/EPF other statutory authorities and a copy to be submitted to the office

15. The vendor has to maintain all books, registers, form & other related documents which are prescribed under Contract Labour (regulation & abolition) Act, 1970 & its central rules 1971, Minimum Wages Act 1948 & its central rules, EPF & MP Act 1952, ESIC Act 1948, and all other concerned Acts/ labour laws & its central rules.

16. The Vendor shall observe and abide by the provisions of all laws, rules and regulations

and shall also obtain at his own cost all necessary licenses and permit that may be necessary for the purpose of carrying out the provision of the agreement. It shall also be the responsibility of the vendor to ensure compliance with all labour laws provision including all such liabilities due and payable under any other laws.

17. The payment of wages to the employees employed by the vendor is to be disbursed by

the vendor himself or by his nominee.

18. Corporation will issue Certificate in Form V to the vendor for obtaining License as provided under Section 12 of the Act, if required. It shall be the responsibility of the Vendor to ensure compliance with all Labour law provisions, including the payment of minimum wages as declared by Central Government or state government whichever is higher, in line with the communication issued by the Corporation with regard to applicable minimum wages, on quarterly basis. The vendor shall also be liable to pay the differential of proportionate increase due to revision in the minimum wages as notified by the Govt. Authorities from time to time during the period of contract. Accordingly, vendor should quote taking into consideration future increase in minimum wages as well. The vendor shall also ensure disbursement of wages to his workmen by Cheque.

5. SCOPE OF JOB & TECHNICAL SPECIFICATIONS Statutory testing and Painting to be carried our as per CODE OF PRACTICE FOR PERIODIC INSPECTION AND TESTING OF LPG CYLINDERS IN USE. As per CCOE, the periodicity and testing of new cylinders is ten years from the date of manufacturer provided that:


(i) If any surface defects are found on visual examination as per IS13258, the cylinder shall be subjected to complete examination and testing irrespective of period.

(ii) Subsequent examination and testing shall be done within a period of every 05 (five) years.

The various references which are necessary adjuncts to the code are given in Appendix -1.

Sequence of operations are given in Appendix -2 .Vendor shall follow following procedure for carrying out, examination, testing and painting of cylinders due for pressure testing.

1. Segregation of cylinders at pre inspection point: Cylinders due for periodic inspection and test shall be identified primarily from the date of manufacture stamped on the cylinder or the latest periodic test date stamped on the cylinder. Scope includes visual inspection of cylinders as per-IS 13258, segregation of cylinder due for testing, Shifting from filling sheds and loading to overhead chain conveyor, and unloading from overhead conveyor and shifting to cold flare, valve removal machine, pressure testing bench, the cleaning, internal/external inspection etc..

2. Route card:

Vendor should maintained ROUTE CARD for each batch of cylinders. Batch size will 300 cylinders to be mutually decided. Route card to be printed on card paper size A3 and thickness 1mm. Format of ROUTE CARD enclosed as per Appendix -5, attachment-I.

3. De-pressurization:

All the cylinders shall be depressurized to atmospheric pressure by starting of vapour extraction system (Blower). The gas shall be cold flared thru adopter provided in pressure testing shed to chimney.

4. Valve removal:

The valve shall be removed carefully after ensuring complete depressurization. Cylinder should be vertical at the time of valve removal. After valve removal, cylinders shall be shifted to hydro test bench area near valve removal machine.

5. Degassing of cylinders & hydro testing:

a. Cylinders shall be degassed by filling water at HST bench and hydro test on HST bench. b. Each cylinder shall be subjected to test pressure of 2.45MPa (25Kg/cm2). c. Hydrostatic test pressure once attained shall be held for not less than 30 sec and

during the test period the pressure gauge shall not indicate any drop in pressure. d. While carrying out inspection of cylinders, external surface shall be totally dried by

using compressed air for visual inspection of leakages.


e. During the test period, cylinder showing any sign of leakage, visible deformation or defect shall be rejected and marked accordingly.

f. After emptying out the water, cylinder shall be kept in inverted position on HST unit and be tapped gently by non-metallic hammer to remove dust, rust or any loose remnants in the cylinder.

6. External cleaning: Wooden, Plastic / Rubber cap to be provided on cylinder bung before external cleaning

to prevent entry caustic soda solution. Each cylinder shall have the external surface thoroughly cleaned by caustic soda solution,

nonferrous wire brushing and water jet. Care shall be taken to ensure that the body of cylinder is not damaged.

Any suitable method of surface cleaning other than the above mentioned may be used as agreed upon between the plant and vendor.

7. External and internal inspection: Cylinders shall be visually examined for dents, cuts, gouges, bulges, cracks, laminations,

corrosion at external and internal surfaces as per IS 13258 (latest edition). Cylinders beyond the acceptable limits shall be branded and declared unserviceable. Cylinders having wall thickness less than 90% of the designed wall thickness shall also be

rejected. Rejection criteria is attached as per Appendix-5 attachment-I Inside portion of the cylinders shall be properly cleaned by using vacuum pump,

compressed /hot air and magnetic bar to remove any foreign particles and traces of water inside the cylinders. Low voltage lamp shall be used for internal inspection.

Cylinders having accepted above criteria, however VP ring and foot ring is damaged etc shall be segregated for Cold repair / hot repair. Board shall be displayed for such batches.

The thread of valve pad (Bung) of each cylinder shall be properly cleaned by soft wire brush and ¾”NGT thread cleaning tab and shall be checked by L-1 and L-9 plug gauge.

Cylinders of which the valve pad thread is worn out, not meeting their respective thread gauge, broken at any point, rough surface on threads shall be branded and declared unserviceable.

8. Tare weight checking: After degassing and through external and internal cleaning, cylinder shall be checked for

tare weight. Any cylinder having lost its weight by more than 5% of original tare weight shall be

branded and declared unserviceable. If loss of weight is due to change in type of valve, VP ring, foot ring or other fitments and

is not due to excessive corrosion due consideration shall be given and cylinders shall be taken for further operations.


9. Internal cleaning and drying: Subsequent to hydrostatic test the remaining water inside the cylinder shall be

completely removed. The internal surface shall be dried by compressed air and shall be inspected by low voltage

lamp.

10. PAINTING OF CYLINDERS:

Cylinders found acceptable in the test described above shall be taken for painting as per following procedure. (a) SURFACE PREPARATION The existing paint to be removed by means of mechanical cleaning. This may be done by scrapping, shipping, wire brushing, rubbing with abrasive paper or steel wood. However the following sequence of preparations to be carried out under mechanical cleaning: i. Scrapping of existing paint with hand scrapper. ii. Wire brushing (first with coarse and then with fine wire brushes) iii. Sand papering with coarse sand paper (No.3) or steel wood (no.2) or emery paper No.3 or emery cloth. The above procedure gives a reasonable assurance that no loose mill scale or heavy rust is left on the surface. The bung thread should be closed by a wooden/plastic/ rubber cap to prevent the entry of primer and paint in to the cylinder. APPLICATION OF PAINT After the thoroughly cleaning of surface, primer to be applied immediately to prevent contamination of the surface in any way. The painting is to be done as per the specifications given below. a) PRIMER:

The Zinc Chromate Primer shall conform to IS: 2074-1992 or Latest and shall be of brushing consistency and suitable for spraying.

The Primer should be certified by BIS for its conformity to IS: 2074-1992 or latest. The colour of primer should be of Red Oxide.

b) SIGNAL RED PAINTING FOR 14.2 Kg Cylinders.


After the cylinder(s) have been coated with primer, the cylinder (s) shall be left in the air for drying. The drying time shall be as per paint manufacture's recommendations.

The Signal Red paint shall be based on Super Synthetic Enamel conforming to IS:2932-1993 or Latest having the colour category No.23(2) Signal red as per IS:2932-1993 or Latest, which is also shade no. 537 of IS:5-1978.

The Paint shall be of brushing consistency and suitable for application by spraying. The Paint should be certified by BIS for its conformity to IS:2932-1993 or Latest.

Shade card to be maintained at site. c) OXFORD BLUE PAINTING FOR 19 Kg Cylinders.

After the cylinder(s) have been coated with primer, the cylinder (s) shall be left in

the air for drying. The drying time shall be as per paint manufacture's recommendations.

The Oxford Blue paint shall be based on Super Synthetic Enamel conforming to IS: 2932-1993 or latest. Oxford Blue colour shade should be 105 of IS-5:2004.

The Paint shall be of brushing consistency and suitable for application by spraying. The Paint should be certified by BIS for its conformity to IS: 2932-1993 or Latest. Circular strip of 100 mm width in signal red colour to be painted just below the C

weld.

Paint thickness: the minimum coat thickness for both layers of primer and enamel paint shall not be less than 30 micron, each. The vendor to ensure that total thickness is not less than 70 microns after the drying of paint. GENERAL REQUIREMENTS FOR PAINTING.

Both primer coating and signal red/oxford blue finish paint shall be applied on external surface of cylinder by using a suitable pneumatic spraying gun. Process validation i.e. nozzle dia. to be cleaned, tank/gun air pressure etc to be checked before start of job and maintained as per requirement.

While applying primer coating and final painting, care should be taken to ensure that the shadow zones such as surfaces under foot ring, VP ring etc are properly coated.

A uniform coating of primer and finish paint shall be applied; the minimum coat thickness for both layers of primer and paint shall be 30 Microns. Vendor has to ensure that total thickness is not less than 70 Microns. The assessment of the thickness of the coat of primer and paint surface shall be done as per following Procedure.

Make five spots of approx. area of 2cm x 2 cm for measurement.


Take five gauge readings in each spot. Each spot shall not be below 8% of specified minimum thickness and average of five spot

shall not be below specified minimum thickness.

11. Tare weighing

The tare weighing shall be carried out including the weight of valve and safety caps.

12. MARKING / PUNCING. After satisfactory completion of periodic inspection and testing, each cylinder found acceptable shall be marked with following on the vertical stays plate of cylinders. · Testing station mark: as advised by BPCL (BPC URAN – for BPCL) · New test date: MM/YY · Loss in tare weight, if observed is to be punched at the foot ring as per annexure 3 (LTW: ZZZ where ZZZ weight in gms) 13. STENCILING :

The cylinders so marked shall be taken for screen printing of tare weight, net weight & next due date for testing. The colour coding for screen painting of next due test date shall be as per standards of Five Year Testing as per appendix -4

The screen painting its size, colour & location shall be as per BPCL requirement, Pl. Refer drawings.

Tare weight stencil size - 25 X 5 mm. Net wt. stencil size - 20X3mm.10. Safety messages - " SWITCH OFF REGULATOR WHEN NOT IN USE" "CHECK SEAL

BEFORE DELIVERY" 14. Salvaging of valve &Valve Fixing :

The removed valve should be salvaged by the contractor and only OK valve to be fixed on cylinders.

Ensure that internal surface of cylinder is dried and bung is cleaned with ¾” NGT& wire brush before valve is being fixed.

Each valve shall be fitted with a suitable torque wrench / pneumatic device at a torque of 145 + 15ft.lb using Teflon tape (champion make Teflon tape-spec attached). Safety cap should be put on valve.

15. Pneumatic Testing:


Each cylinder fitted with valve & safety cap shall be tested for leakages by subjecting to air pressure not less than 12Kg/cm2 for period of one minute while immersed in water and shall show no leakages from the body of the cylinder and the joint between valves and bung. 16. Record Keeping. Vendor shall maintain records for all test and inspections at the cylinders testing station and copies shall be made available to the plant. Refer Appendix -5, attachment-I to III

17. Certification and dispatch: Vendor will submit the certificate of testing and will dispatch cylinders to empty cylinder shed thru truck to unload at unloading conveyor. Batch wise SQC will be done at empty cylinder shed and has to be certified by shift officer. Cylinders accepted by shift officers will be considered for payments. Annexure-1 to be attached with bill. 18. HANDLING OF REJECTED CYLINDERS Vendor shall ensure that rejected cylinders shall be marked prominently with yellow paint crossed on two sides of the cylinders. Following codes to be shall be used.

HST-R Hydrostatic Testing PT-R Pneumatic Testing TW-R Tare weight loss BT-R Bung thread rejection VI-R Visual Inspection rejection MU-R Marking unidentified HR

APPENDIX 1 LIST OF REFERENCE

1. Gas Cylinder Rules 2004 2. IS:3196-1992 Welded low carbon steel gas cylinder exceeding 5 liters water capacity for

low pressure liquefiable gases. 3. IS:4379 - 1981 Identification of contents of industrial gas cylinders. 4. IS:13258 - 1991 Code of practice for visual inspection of LPG cylinders in use. 5. IS:7241 - 1981 Glossary terms used in gas cylinder technology. 6. IS: 8868 - 1988 Periodical inspection interval for gas cylinders in use. 7. IS : 2074 - 1992 Ready mixed paint, air drying, red oxide zinc chrome priming.


8. IS : 2932 - 2003 Enamel, synthetic, exterior (a) Undercoating, (b) Finishing. 9. IS : 5 - 1994 Colours for ready mixed paints and enamels. 10. IS-2-1960 Rules for rounding off numerical values.

APPENDIX 2 SEQUENCE OF OPERATIONS FOR STATUTORY PRESSURE TESTING OF LPG CYLINDERS 1. Receipt of cylinders. 2. De-pressurizing 3. Recording details (like Sr. No., Test Dates, Tare weight, Manufacturer's name) 4. Valve removal & salvaging. 5. Degassing 6. External surface cleaning 7. Internal cleaning and internal inspections


8. Visual Inspections of external surface and bung threads by L-1 and L-9 plug gauges. 9. Tare weight checking 10. Hydrostatic testing 11. Internal cleaning and checking 12. Primer coating 13. Signal red painting 14. Punching of new test date and repairer's identification mark. 15. Tare weighing. 16. Colour code painting to indicate ownership of cylinders, stenciling new tare weight, net weight and next test date. 17. Tapping the bung thread, cleaning the same by brass wire brush and checking the bung threads by L-1 & L-9 plug gauges. 18. Valve fixing 19. Pneumatic test 20. Certificate and dispatches. 21. Purging of pressure tested cylinder on PLC based Auto Purging unit.

APPENDIX 3

DETAILS OF MARKING ON STAY PLATE

TEST Dates XXX YYY


XXX : IDENTIFICATION MARK OF TESTING STATION YYY : MONTH AND YEAR OF TEST DATE DETAILS OF MARKING ON FOOT RING

LTW ZZZ

ZZZ: LOSS IN TARE WEIGHT IN GMS.

APPENDIX – 4

Colour coding for stenciling of next due test date on the inside portion of vertical stay plate of the LPG cylinder for retesting/hot repair of cylinder.


DUE DATE FOR TESTING BACKGROUND

COLOUR

LETTERING

COLOUR YEAR DUE NEXT

QUARTER YEAR

A / B / C / D 2015 Salmon pink Black 2020

A / B / C / D 2016 Black White 2021

A / B / C / D 2017 Yellow Black 2022

A / B / C / D 2018 White Black 2023

A / B / C / D 2019 Sea green Black 2024

A / B / C / D 2020 Dove Grey Black 2025

A / B / C / D 2021 Aircraft blue White 2026

A / B / C / D 2022 Salmon Pink Black 2027

A / B / C / D 2023 Black White 2028

APPENDIX-5 PROCEDURE FOR RECORD KEEPING Since the cylinders received at Retesting Stations will be of different serial numbers of different manufactures, the recording and handling of cylinders should be done with proper care to ensure


a systematic and batch- wise movement of cylinders so that there is no mix up resulting into escape of few operations. Following methods are suggested for handling and recording of cylinders. 1. On receipt of cylinders, from a batch of suitable number of cylinders preferably one day's Production. 2. Record the details of cylinders as per the Attachment-1 of this appendix. This is called as ROUTE CARD. The format is to be printed on thicker card as this will move along with the batch and shall be handled at the shop floor to avoid mutilation and tearing off. The important stages where the recordings are to be made are given in the Route Card. On completion of operation/inspection, the concerned inspecting staff shall sign on the card with date and forward the same to the next stage. By following this procedure it may be noted that recording of Sr. No. of cylinders, Test dates, Name of manufacture at all the stages is avoided. 3. It is advisable that the allotment of batch number is linked with year and month of testing. Eg. 05 A - XX which indicates 05 as the year of resting, A for the month of January, B for the month of February etc. and XX is the control number for the month as1, 2, 3…This procedure provides necessary assistance in monitoring the control on the production as well as for easy access to a certain cylinder if any information is required in future. 4. The format of certification will be as per Attachment No. 2 and Annexure. The various reasons of rejection shall be coded as given in Route Card and marked on the back of Annexure ll of Attachment-2.

APPENDIX -5 ATTACHMENT-1

Name of LPG Cylinder Testing Station: BPCL LPG Plant.

ROUTE CARD Owner of LPG Cylinders: BPCL


Batch number.................... Batch Size.................. Date: ........................

Control No. 1 2 3 4 …… 300

Sr. No. of LPG Cylinders

Name of Manufacturers

Date of Manufacture (i.e. first Test Date)

Previous Test Dates

Internal & External Inspection

Internal Inspection OK/Rej.

External Inspection RT/HR/Rej*

Tare Weight Check Ok/Rej.

Hydrostatic test at 2.45 MPa (25.00 Kgf/cm2 OK/Rej.

Tare Weight

Old New

Bung threads rechecked OK/Rej.

Final Inspection for marking,

painting, stenciling

and any other defects Accepted

/Not Accepted

Remarks, if Any

Name & Signature of Inspector: _________ Date of Completion: _________ * RT - Accepted for retesting, HR-Hot Repair, Rej. Rejected. The code used shall be as given below: Bulge - E1, Burn - E2, Dent - E3, Dig-E4, Cut - E5, Pit - E6, Line Corrosion -E7, General Corrosion - E8, Bung thread damaged-E9, Identity lost -E10, Internal defect cannot be assessed -I1, Wall Thickness less than limits-I2

APPENDIX-5 ATTACHMENT 2

NAME OF TESTING STATION: BPCL LPG PLANT CERTIFICATE ON PERIODIC TESTING OF LPG CYLINDERS


Certificate No: Date: AAA: This is to certify that LPG cylinders having nominal water capacity of --------------liters as per ANNEXURE I belonging to BPC have been found acceptable in visual inspection as per IS: 13258-1991 and Hydrostatic Test at 2.45 Mpa (25 Kgf/cm2) pressure as per IS: 3196- Latest. These cylinders are fitted with self closing (SC) type LPG valves as per IS: 8737 pt. II 1978 of type 1 threads (3/4"-14 NGT OF ANSI -B 57. 1 -1975) BBB: The cylinder rejected/ recommended for hot repair are as per Annexure ll CCC: Batch No. Batch Size No .of Cylinders accepted: No: of Cylinder Rejected: Duration of Testing: From To

Certifying Authority

ANNEXURE 1 NAME OF TESTING STATION: BPCL LPG PLANT LIST OF LPG CYLINDERS ACCEPTED OWNER OF THE CYLINDER: BPCL CERIFICATE NO.: ……………………..

Sr. No. Cylinder No. Name of Manufacturer Date of Mfr Tare weight


Old New

1

2

.

50

..

100

…

…

150

…

200

…

…

250

…

…

299

300

ANNEXURE-II NAME OF TESTING STATION: BPCL URAN LIST OF CYLINDERS REJECTED/RECOMMENDED FOR HOT REPAIR CERTIFICATE NO:………………………… DATE:………………………………….

Reason for failure


Sr. No.

Cylinder No.

Mfgr Name

Date of Mfgr

Visual Min Thickness

TW Loss

Bung Threads

HST Marking unidentified

Hot repair

Certifying authority

ANNEXURE-3

PAINT /PRIMER CONSUMPUTION RECORD Month _____________ Name of Vendor:………………………….. Job Description: DPT Work at Uran LPG Plant


Date Opening stock

Receipt Consumption (Liters)

No. of cyl. painted

Closing stock

Remarks

Indent No.

Qty.

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

25

26

27

28

29

30

31

Drawing of 5 Kg, 14.2 kg 19.0 Kg, 35.0Kg and 47.5 Kg cylinders are attached.

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