BHARAT SANCHAR NIGAM LIMITEDtender.bsnl.co.in/bsnltenders/bsnltender/download...bharat sanchar nigam...

1 Signature & Seal of the Tenderer

Tender Form No: .....

BHARAT SANCHAR NIGAM LIMITED (A Government of India Enterprise)

OFFICE OF THE DIVISIONAL ENGINEER SATELLITE MAINTENANCE

WESTERN TELECOM REGION, YEUR, THANE-400 606.

Tel. No. 022-25854693

Fax N0. 022-25888091

BID DOCUMENT

FOR HOUSE KEEPING ( CLEANING, SWEEPING & MOPPING WORKS )

AT BSNL OFFICEs

MW Bldg Kopari Thane, Tekadi Banglow DGM office Thane and Satellite Earth Station Yeur,

Thane

(to be opened on 21.11. 2014 )

Visit us at

http://wtr.bsnl.co.in

Tender Enquiry No: NIT-7/DE SM Yeur/ Tender/HK/14 -15 Dated 01.11. 2014

Divisional Engineer (Satellite Mtce)

Satellite Earth station,

Yeur, Thane-400606

Bid document Price: 563/- (Inclusive of VAT)


Index

Sections

Title

Page No

Front Page (Cover) 1

Index 2

Section-I NIT 3-4

Section-II General Instructions to the bidder 5-7

Section-III Commercial Terms and condition 8-9

Section-IV A. Instructions tbidder/Introduction

B. General Terms and condition

10-21

Section-V Technical condition (Scope of work)

& Name of units for house keeping

works

22-23

Section-VI Bid Form 24

Section-VII Price Schedule Financial Bid 25

Annexure –A 26

Section-VIII Profile of Tenderer 27

Section-IX Bid Security Form 28

Section-X Checklist 29

Section-XI Performance Security Guarantee

Bond Form

30-31

Section-XII Authorization letter 32

Section - XIII Proforma of certificate regarding

Non-Participation on near relatives

of BSNL

33


Office of the Divisional Engineer,

Satellite Earth Station, YEUR,

Western Telecom. Region,

J.K.Gram, Yeur Village,Thane-400606. � : 022-25854693, fo@sa :022-25888091

NIT-7/DE SM Yeur/ Tender/HK/14 -15 Dated 1.11. 2014

SECTION I

NOTICE INVITING TENDER

Sealed Tenders are invited on behalf of DGMM, WTR ,Thane, up to 15.00 Hrs. on 21/11/2014 for

hiring of House Keeping Services at BSNL offices, Thane and Yeur from the prospective

contractors.Intending eligible bidders may obtain Bid Document from Divisional Engineer (Satellite

Mtce ) Satellite Earth Station J. K. Gram Thane –West-400606, on payment of Rs 563/- (Rs Five Hundred

Sixty Three Only) (non refundable) on all working days upto 16.00 hrs of 20.11.2014. The payment will

be accepted in the form of Crossed Demand Draft drawn on any Scheduled Bank in Mumbai /Thane , in

favour of Accounts officer WTR, BSNL, Thane”. Bidders shall have to deposit Rs 22500/-(Rs

Twenty Two Thousand Five Hundred only) as Bid Security in the form of Demand Draft along

with the bid.

SN Name of Work Estimated

cost Rs.

EMD/ Rs

PAYBLE

AT

Time limit Cost of

Tender

Document

Security Deposit

1 House Keeping

Services at BSNL

offices, Yeur and

Thane

Rs 9,00,000/-

Rs 22500/- Thane

24 months

(Two Years)

Rs.563/-

(N.R.)

10%of Agreement

Value(=5% PBG

+ 5% in bill )

Schedule to the invitation of Tender

1. Designation and address of Deputy General Manager Maintenance.

the authority Inviting Tender : Western Telecom Region, BSNL Thane.

2. Tender No. : NIT-7/DE SM Yeur/ Tender/HK/14 -15

Dated 1.11. 2014

3. Time and last date of receipt of application

and issue of Bid Document : 16.00 Hrs. of 20.11.2014

4. Time and Date of depositing

tender/bid : 15.00 Hrs. of 21.11.2014

5. Time and date of opening

of Tender/Bid (Technical Bid): 15.30 Hrs. of 21.11.2014

6. Time and date of opening

of Tender/Bid (Financial Bid) : 15.30Hrs. of 25 .11.2014

7. Minimum Validity of tender

offer : 150 days from the date of opening

8. Duration of contract : 24 Months


9. Total number of pages of the

Tender Document : 33

10. Services to be provided for : BSNL offices at Yeur and Thane.

11. Bid Document and subsequent clarifications on bid terms if any can be downloaded from BSNL web

site http://wtr.bsnl.co.in. If Bid form is downloaded from website, it must be accompanied by DD for

Rs563/- as cost of documents and the same should be kept with the TECHNICAL BID in addition to

(EMD) Bid security amount Rs. 22500/-.

12. In case :

1. Tender fee is not submitted in proper form.

2. EMD is not in proper form.

3. Firm fails to fulfill eligibility criteria on the basis of document submitted in first

Envelop,

The second envelope shall not be opened.

13. If any difference /discrepancies found between down loaded Tender form, any hard copy

issued from Division Office, the contents in Draft NIT of division Office will be final &

binding.

Divisional Engineer ( Satellite Mtce),

Satellite Earth Station,

Yeur, Thane-400606.

Copy To-1. Chief General Manager, Mtce WTR, Mumbai.

2. General Manager Mtce, WTR Mumbai,

3. DGM M Thane

4. DE SM Yeur, Thane / DE OFC MUX Thane / DE (A) O/o DGM M Thane.

5. DE Comp. O/o CGMM WTR Mumbai for uploading on BSNL website

6. Accounts officer WTR, BSNL, Thane

7. Office copy

8. Notice Board


SECTION-II

GENERAL INSTRUCTION TO THE BIDDERS.

1. The tender should be placed in a wax sealed cover super scribing on the envelope

“TENDER FOR SERVICE OF HOUSE KEEPING AT BSNL OFFICES, SATELLITE

EARTH STATION Yeur,Thane-400606. ” and should be addressed to-

“ Divisional Engineer (Satellite Mtce),

Satellite Earth Station, Yeur Village,

J.K. Gram, Thane- EAST-400606.”

2. For purchase of tender documents, the tenderer shall submit a written request on Company’s letter

head. The tender document and the tender form will be available for sale at above same address

on payment of non-refundable amount of Rs.563/- to be paid in form of crossed DD drawn in favor

of the “Accounts officer WTR, BSNL, Thane”.

3. Bid document can be down loaded from the web site and shall be allowed to participate in the

tender process by paying of DD from nationalized /scheduled Bank drawn in favor of the

“Accounts officer WTR, BSNL, Thane” for the non-refundable amount of Rs.563/- of the tender

document at the time of submission of the bid. In the absence of this his tender will be rejected

summarily.

4. Tender forms are not transferable.

5. Tenderers are advised to inspect the site to obtain first hand observation before submitting their

offer.

6. Tenderer whose reputation is not good and whose Maintenance contract was terminated due to

unsatisfactory performance during last 2 years, will be treated as disqualified.

7. The tenders will be accepted till 15.00 Hrs on 21.11.2014 and will be opened on the same day at

15.30 Hrs. 8. Suppose the last day for submission of the tender and opening day happens to be a holiday by way

of any reasons, the last day of submission of tender and the opening day will be the next working

day.

9. All the outstation tenders should be sent by registered post or courier service so as to reach this

office before 15.00 Hrs. of 21.11.2014.

10. The tenders received after 15.00 Hrs of 21.11.2014 will not be considered and BSNL will not be

responsible for any delay in receiving the tenders sent through registered post or courier service

even though they would have been posted earlier.

11. The tenders will be opened by the undersigned or by any person empowered by the undersigned in

the presence of any intending tenderer who may be present at the time of opening of the tenders.

12. The tenderer should quote the rate in both figures and words, legibly in English such a way as to

give no scope for misinterpretation. If there is a discrepancy between words and figures, the amount

in words shall prevail. If the tenderer does not accept the correction of the errors, his bid shall be

rejected.

13. Bid Security of Rs 22500/-(Rs Twenty Two Thousand Five Hundred only) in the form

of Demand Draft issued from scheduled Bank to be drawn in favor of “Accounts officer

WTR, BSNL, Thane” must be enclosed with the tender form. Incomplete form or Tender form

not accompanied by bid security or unsealed tenders will be summarily rejected.

14. The contractor will be responsible to compensate for any loss or damage or theft caused by his staff

while rendering the said services by adjustment from monthly bill.

15. The contractor has to employ his own labourer for the purpose of satisfactory execution of the work

entrusted on him on payment of monthly bills and on terms and service condition. As per the laws

of Central / State / Local Government applicable from time to time.

16. There will be penal deduction of an amount from monthly bills for the number of days for which

the cleaning work is not done satisfactorily or the number of days for which there is no cleaning.


17. The contractor will be responsible for the payment to his staff employed for carrying out the said

work and this office shall in no event be liable or responsible for any such payment.

18. In case of any complaint either as regard the nature of service or as regards the personnel doing the

same , this office will intimate the contractor and he will attend to the complaint promptly. In the

event he fails to follow the directives of the representative of this office , the contract shall be

terminated by giving one week notice.

19. The work as specified in Section V should be started within 10 days from the receipt of work order

failing which security deposit will be forfeited to BSNL. The said work should be carried out

without any break. If the break happens to be three days or more at any place (unit) for three times

or more, the contract will be terminated without any notice in addition to the penalty imposed. The

contractor will also be disqualified from quoting the tender in future.

20. The Company will not be responsible for any injuries or loss of life occurring to the attendants

while carrying out their services. The tenderer should make insure the life of their attendants and

they should be solely responsible for any damage/injuries/death caused to the attendants due to any

reason during the execution of their services.

21. The contractor shall employ only such workers who shall have good character and be well behaved

and skillful in their business. He shall furnish their personnel particulars in writing with signature

and thumb impression of all workers whom he proposes to employ for the purpose of this

agreement before they are so employed.

22. PLACEMENT OF ORDER ON COUNTER OFFER

22.1 The Purchaser reserves the right to COUNTER OFFER price(s) against price(s) quoted by

any bidder.

22.2 The Purchaser is not bound to award Contract at the lowest price received in the Tender and

reserves the right to decide on fair and reasonable price of the product tendered and counter

offer the same to the successful Bidders.

22.3 All other terms and conditions of the Tender shall remain operative even if a counter offer

rate is offered to the Bidder.

23. Purchaser reserves the right to BLACKLIST a bidder for a suitable period in case bidder fails to

honor his bid without sufficient grounds.

24. THE BID DOCUMENTS

24.1 DOCUMENTS REQUIRED

The service required to be provided; bidding procedures and contract terms and conditions are

prescribed in the Bid Documents. The Bid documents include:

a. Notice Inviting Tender

b. Instructions to Bidders

c. General instruction to the bidders

d. Commercial terms and conditions of Contract

e. General terms and conditions of. Technical conditions

f. Bid Form

g. Tender Form

h. Profile of the Tenderer

i. Bid Security Form

j. Checklist

k. Performance Security Bond Form

l. Letter of authorization to attend bid opening.

24.2 The Bidder is expected to examine all instructions, forms, terms and specifications

in the Bid Documents. Failure to furnish all information required as per the Bid

Documents or submission of the bids not substantially responsive to the Bid

Documents in every respect will be at the bidder’s risk and may result in rejection of the

bid.


25. ELIGIBILITY CONDITIONS

25. A. Documents to be enclosed for TECHNICAL BID :

I. Cover I (All documents should be compulsory) marked as “ TECHNICAL BID”

Tender Form with clause by clause compliance as per clause 35 of section – IV.

1. Attested copy of shop & establishment valid license certificate.

2. Certificate of satisfactory work experience for carrying out similar works of in any Govt./ State

Govt./ PSU organization OR work done in reputed private sector company last three years

(reckoned from 31.03.2014). The certificate should be signed by DE/EE/AGM/Sr Manager or

equivalent rank.(Work order will not be considered).

3. Attested copy of valid Labour Registration certificate.

4. A certificate that none of his / her near relative is working in BSNL ( Section- XIII )

5. A self undertaking on plain paper that the bidder is not blacklisted by any units of Govt. /Semi

Govt. / PSU Organization.

6. (EMD):Bid security in accordance with clause 6 of Section III.

7. Attested copy of ESIC and EPF Registration certificates.

8. Attested copy of Service Tax registration certificate.

9. Attested copy CA certificate of Income Tax Returns for last three assessment years.

10. In case the BID Documents downloaded from Website, the cost of BID documents containing

crossed D/D the cost of BID documents of Rs.563/- (Five Hundred & Sixty Three Only)

including VAT in favour of the “Accounts Officer WTR, BSNL, Thane” should also be placed

in the same cover.

25. B. Documents to be enclosed for FINANCIAL BID : II. Cover II duly sealed and marked as “ FINANCIAL BID ” with rate quoted in the section –

VII of the document.


SECTION- III

COMMERCIAL TERMS AND CONDITIONS:

1) BID PRICES: The contractor shall quote a rate per Section VII for providing SERVICE OF HOUSE

KEEPING WORKS as per schedule given. A bid submitted with an adjustable price quotation will

be treated as non-responsive and rejected.

2) The minimum wages declared by the Labour authorities from time to time shall be paid by the

BSNL.

3) For any breach of conditions mentioned herein, the Divisional Engineer (Satellite Mtce) shall have

absolute power to with-hold such amount from the claim of the agency which he find suitable to

compensate the damages / risk caused by the negligence of agency or its personnel.

4. SUBMISSION OF BIDS:

4.1 The Bidders shall seal the “ TECHNICAL BID” (Cover-I), “FINANCIAL BID” (Cover-II) of

the bid in separate COVERS and marked as ‘TECHNICAL BID’ and ‘FINANCIAL BID’

against

T. E. No: -NIT-7/DE SM Yeur/ Tender/HK/14 -15 Dated 1.11. 2014, DUE TO OPEN ON 21.11.2014 at 15.30 HRS.

In case the BID Documents downloaded from Website, the cost of BID documents

containing crossed D/D the cost of BID documents of Rs.563/- (Five Hundred & Sixty Three Only)

including VAT in favour of “Accounts Officer WTR, BSNL, Thane” should also be placed in

the cover-I.

All the above covers should be placed in one main/large cover and sealed duly super scribing

as BID AGAINST T. E. No: NIT-7/ DE SM/Yeur/ Tender/HK/14 -15 Dated 01.11. 2014,

DUE TO OPEN ON 21.11.2014 at 15.30 HRS.

4.2. The all inner and outer envelope shall be addressed to Purchaser at the following address :

“ Divisional Engineer (Satellite Mtce),

Satellite Earth Station,

Yeur Village, J.K. Gram,

Thane- East-400606.”

4.3. All envelopes should bear the Tender Enquiry No.NIT-7/DE SM Yeur/ Tender/HK/14–15

Dated 01.11. 2014, DUE TO OPEN ON 21.11.2014 at 15.30 HRS.

4.4. The inner and outer envelopes shall indicate the name and address of the Bidder to enable the bid to

be returned unopened in case it is declared ‘LATE’ or REJECTED

4.5. Tenders shall either be sent by Registered Post or delivered in person on address mentioned

above (4.2) The responsibility for ensuring that tenders are delivered in time would vest with the

Bidder.

4.6. Bids should be submitted in the tender box kept at SAME office at YEUR, Thane on or

before 15.00 hours of 21.11.2014 (due date). The Purchaser shall not be responsible if the bids

are submitted elsewhere.

4.7. If the inner and outer envelopes are not sealed and marked as required by para 4.1,4.2,4.3 and 4.4

the Purchaser shall not accept the bid. In case the inner envelope is not sealed and marked as

required by para 4.1,4.2,4.3 and 4.4 the bid shall be rejected.

4.8.Venue of Tender Opening: Tender will be opened at Divisional Engineer office at Satellite

Earth Station YEUR, Thane-400606 at 15.30 Hrs. on the due date. If due to administrative

reason, the venue of Bid opening is changed, it will be displayed prominently on notice Board at

Satellite Earth Station Yeur, Thane and O/o DGMM Thane office at Tekadi Banglow, Thane.


4.9. Reputed private sector means private sector company with annual turnover of 100 Crores or

more in past financial year.

5. Submission of Bills: A monthly bill of-

a. DGMM Thane office should be submitted before 5th day of every month to the Divisional

Engineer (Admn) O/o DGMM Thane,

b. Microwave Building Kopri office should be submitted before 5th

day of every month to the

Divisional Engineer OFC MUX Mtce Kopri,Thane office,

c. Satellite Earth Station Yeur office should be submitted before 5th day of every month to the

Divisional Engineer (Satellite Mtce), Yeur.

In monthly bill, S.T./ VAT etc must be mentioned separately.

6. Bid Security (EMD):

6.1 The bidder shall furnish, as part of his bid, a bid security for an amount of Rs 22,500/-

(Rs Twenty Two Thousand Five Hundred only) in form of demand draft/ FDR/CDR issued by

scheduled bank in the favor of Accounts Officer WTR, BSNL, Thane

6.2. The bid security is required to protect the purchaser against the risk of bidder’s conduct, which

would warrant the forfeiture of bid security pursuant to para 6.7.

6.4. A bid not secured in accordance with para 6.1 shall be rejected by the Purchaser being non-

responsive at the bid opening stage and returned to the bidder unopened.

6.5. The bid security of the unsuccessful bidder will be discharged/returned as promptly as possible as.

but not later than 30 days after the expiry of the period of the bid validity prescribed by the

purchaser pursuant to clause 11.1 of section IV.

6.6. The successful bidder’s bid security will be discharged upon the bidder’s acceptance of the

work order and furnishing the performance security.

6.7. The bid security may be forfeited:

(a) If the bidder withdraws his bid during the period of bid validity specified by the bidder in the

Bid form or

(b) In the case of successful bidder , if the bidder fails :

to sign the contract in accordance with clause 7 & 8 or

(c) In both the above cases, i.e 6.7 (a) & (b), the bidder will not be eligible to participate in the

tender for same item for one year from the date of issue of work order .

(d) Any document is found false or forged at any stage.

7. Performance Security:

7.1. PERFORMANCE GUARANTEE:-

The Contractor shall be required to deposit an amount equal to 5% of the tendered value of the contract

as Performance guarantee in the form of Bank guarantee on a Nationalized / Scheduled bank in

standard format CDR/FDR/DD within two weeks from the date of issue of individual award letter. This

shall be refunded to the contractor on completion of the work. In event of non submission of PG, 10%

deduction will be carried out from each bill till 10% of tendered value is deposited with BSNL.

7.2. SECURITY DEPOSIT:-

Recovery of security deposit at the rate of 5% from progressive payments made to the firm from all

the running bills till the sum will amount to security deposit of 5% of the tendered value of the

work. This shall be refunded to the contractor after 24 months.


8. The successful tenderer will also have to execute an ‘AGREEMENT’ of contract in the

prescribed form on a stamp paper of Rs. 200/-(Payable by him). within weeks from the date of

‘Letter of acceptance’.

SECTION- IV

A. INSTRUCTIONS TO BIDDERS :

INTRODUCTION

1 DEFINITIONS:

a) Bharat Sanchar Nigam Limited: The Bharat Sanchar Nigam Limited means the Bharat Sanchar

Nigam Limited and its Board of Directors.

b) BSNL: The BSNL means the Bharat Sanchar Nigam Limited under the Ministry of

Communications, which invites the Bids on behalf of the Bharat Sanchar Nigam Limited. All

references of:

BSNL

Chief General Manager

General Manager,

Deputy General Manager

Divisional Engineer

Sub Divisional Engineer

Junior Telecom Officer

Accounts officer

Assistant Accounts Officer

Junior Accounts Officer

Including other officers in the BSNL, whatever designations assigned to them from time to time, who may

be the In-charge of direction, supervision, testing, acceptance and maintenance including their successor(s)

in the office appearing in various clauses shall be taken to mean the Bharat Sanchar Nigam Limited under

the Ministry of Communications, Govt. of India.

c) The Contract Price :- means the price payable to the Supplier under the work order for the full and

proper performance of its contractual obligations.

d) The Purchaser :- means the Deputy General Manager Maintenance, Western Telecom Region,

Bharat Sanchar Nigam Ltd. acting on behalf of the Chief Managing Director of BSNL

e) The Bidder :- means the individual or Firm who participate in the tender and submit it’s bid.

B. GENERAL TERMS AND CONDITIONS

1) Submission of a Tender will bind the tenderer to the acceptance of all the conditions specified in

the Tender Documents.

2) QUALITY OF THE WORK: The BSNL shall be the final judge for the quality of the work and satisfaction of the standards in

respect there of set forth in the contract document. Laxity or failure to enforce compliance with the

contract document by the BSNL and or the representatives shall not manifest a change of intend or

waiver, the intention being that , notwithstanding the same, the contractor shall be and remain


responsible for complete and proper compliance with the contract document and specification

therein. The BSNL has the right to prohibit the workmen and any tools, materials and equipment

which in its opinion do not produce work or the performance meet the requirement of the contract

documents.

3) INSPECTION AND ACCEPTANCE: The work will be inspected by authorized representative of Divisional Engineer in charge of the

station and work should be done to their full satisfaction. A Log book will have to be maintained

by the contractors which have to be signed by the officers in charge of the cleanliness of the

building daily. (After inspection of the work done by the contractors, supervisors/labours )

4) INDEMNITIES.

4.1 The contractor shall at all times hold the BSNL harmless and indemnity from against all actions ,

suits, proceedings, works, cost, damages, charges, claims and demands of every nature and

description brought or procured against the BSNL, its officers and employees and forthwith upon

demand and without protest or demur to pay to the BSNL any and all losses and damages and cost (

inclusive between Attorney and Client) and all cost incurred in endorsing this or any other

indemnity or security which the BSNL may now or at any time have relating to the work or the

contractors obligations or in protecting or endorsing its right in any suit or other legal proceedings,

charges and expenses and liabilities resulting from all incidental or damage to the property

resulting from or arising out of or in any way connected with or incidental to the operations caused

by the contract documents. In addition the contractor shall reimburse the BSNL or pay to the BSNL

forthwith on demand without protest or demur all cost, charges, expenses, losses and damages

otherwise incurred by it in consequence of any claims, demands and actions which may be brought

against the BSNL arising out of or incidental to or in connection with the operation covered by the

contract.

4.2 The contractor shall at his own cost at the BSNL’s request defend any suit or other proceedings

asserting a claim covered by this indemnity, but shall not settle, compound or compromise such suit

or other findings without first consulting the BSNL.

5. BREACH OF CONTRACT:- The BSNL may without prejudice to its right against the contractor in respect of any delay or

inferior workmanship or otherwise or to any claims damage in respect of any breaches of the

contract and without prejudice to any rights or remedies under any of the provisions of this contract

or otherwise and whether the date for completion has or has not elapsed by notice in writing

absolutely determine the contract in any of the following cases:-

5.1 If the contractor having been given by the BSNL a notice in writing to rectify, reconstruct or

replace any defective work or that the work is being performed in any inefficient or otherwise

improper or non-workman like manner, shall omit to comply with the requirements of such notice

for a period of seven days thereafter or if the contractor shall delay or suspend the execution of the

work so that either in the judgment of the government (which shall be final and binding) he will be

unable to secure completion of the work by the date for completion or he has already failed to

complete the work by that date.

5.2 If the contractor commits breach of any of the terms and conditions of this contract, when the

contract or has made himself liable for actions under any of the aforesaid, the BSNL shall have

powers:-

a) To determine or rescind the contract. Upon such determination or rescission, the security deposit of

the contractor shall be liable to be forfeited and absolutely at the disposal of the Government, which

does not amount to penalty.

b) To carry out the remaining portion of the work by the BSNL or through any other agency or

through any other contractor, as if it has been carried out by the contractor. And extra expenditure

incurred by the BSNL for completion of the work by the BSNL as above, shall be recoverable from


the contractor. Since this shall mean that the contract has been broken, due to which the BSNL has

suffered such breach, the BSNL is entitled to receive it from the contractor who has broken the

contract, and this breach has naturally arisen in the usual course of things from such breach or

which the BSNL and the Contractor knew, when they made and agreed to this contract.

6. DISPUTES AND ARBITRATION: In the event of any question, dispute or difference arising under this agreement or in connection

there-with except as to matter the decision of which is specifically provided under this agreement,

the same will be referred to sole arbitration of the DGM Maintenance, Western Telecom Region,

Mumbai or some other person appointed by him. It will be no objection that the arbitrator is a

government servant, that he had to deal with the matter to which the contract relates or that in

course of his duties as Government servant he has expressed views on all or any of the matters in

dispute. The award of the arbitrator and his decision or verdict will be final and binding on all.

7. PRICE VARIATION. The department shall not be responsible for any escalation in prices of labour or any increase in

any duties, levies or taxes( other than minimum wages & whatsoever applicable thereon) and the

contractor rates and the contractor’s obligation shall remain unaffected by such escalation and / or

increase, either during the time frame initially fixed for the performance of this contract or during

the extended period .

8. PAYING AUTHORITY . Paying Authority of all locations Section-V should be Accounts Officer O/o DGM M, WTR,

Thane. The payment will be by Accounts Payees Cheque drawn on Union Bank of India, Mumbai

in Indian rupees . Income Tax, service Tax , etc will be deducted from the bills as per applicable.

9. DISQUALIFICATION ON ACCOUNT OF ANY NEGOTIATION:- Any tender indulges in any act of direct or indirect approach / negotiations with concerned

officers of the department, his tender is liable for rejection.

10. PENALTIES / LIABILITIES- 1. The contractor shall be responsible for faithful compliance of the terms and conditions of

this agreement. In the event of any breach of the agreement, the same may be terminated and

the security deposit will be forfeited and further the work may be got done from another

contractor at the risk and cost of the first contractor.

2. If the arrangement as per the contract fails and whenever the entrusted works are seemed to

be done unsatisfactorily / the number of days for which there is no cleaning , a fine of Rs. 300/-

(Rupees Three Hundred only) per day per labourer will be levied on the Contractor by

the Competent Authority and will be deducted from the monthly payments.

3. If the contractor violates any of the terms and conditions of this agreement or commits any

fault or their services are not to the entire satisfaction of officer in charge of BSNL / DGMM,

WTR, Thane in this behalf, a penalty leading to a deduction up to a maximum of 10% of the

total amount of bill for a particular month will be imposed.

4. The security deposit shall be liable to be forfeited or appropriated in the event of

unsatisfactory performance of the contractor and/or loss/damage if any, sustained by the

BSNL / DGMM, WTR, Thane on account of the failure or negligence of the workers

deployed by him or in the event of breach of the agreement by Contractor

11. PERIOD OF VALIDITY OF BIDS: 11.1 Bid shall remain valid for 150 days from the date of opening of bids prescribed by the purchaser

pursuant to clause 15.1. A bid valid for a shorter period shall be rejected by the purchaser

being non-responsive.

11.2 In exceptional circumstances, the purchaser may request the consent of the bidder for an extension

to the period of bid validity. The request and the response thereto shall be made in writing. The bid


security provided under clause 6 shall also be suitably extended. The bidder may refuse the request

without forfeiting his bid security. A bidder accepting the request and granting extension will

not be permitted to modify his bid.

12. LATE BIDS: Any bid received after the dead line for submission of bids shall be rejected

13. The contractor (Tenderer) should provide the service of house keeping strictly as per the specified

time. In the event of delay in providing the services, any amount found suitable by the BSNL will

be charged.

14. In the event of the service provided by the agency being considered by the BSNL or the authorized

officers to be inferior, the contractor shall on demand in writing forthwith rectify the quality of

service so specified and provide other suitable service at his own cost in the event of his neglecting

to do so within such a period as may be specified by the BSNL or the authorized representative.

15. OPENING OF BIDS BY PURCHASER

15.1 The purchaser shall open bids in the presence of bidders or their authorized representatives who

chose to attend, at 15:30 hrs on due date. The bidder’s representatives, who are present shall sign in

an attendance register. Authority letter to this effect shall be submitted by the bidders before they

are allowed to participate in bid opening (A Format is given in section XII ).

15.2 A maximum of two representatives of any bidder shall be authorized and permitted to attend the bid

opening.

15.3 The bidder’s names, Products quoted ,Bid prices ( applicable at the time of financial bid opening),

modifications, bid withdrawals and such other details as the purchaser, at its discretion, may

consider appropriate will be announced at the time of opening.

15.4 The date fixed for opening of bids, if subsequently declared as holiday by the BSNL, the

revised date of schedule will be notified. However, in absence of such notification, the bids will be

opened on next working day, time and venue remaining unaltered.

16. PRELIMINARY EVALUATION

16.1 Purchaser shall evaluate the bids to determine whether they are complete, whether any

computational errors have been made, whether required sureties have been furnished, whether the

documents have been properly signed and whether the bids are generally in order.

16.2 Arithmetical errors shall be rectified on the following basis. If there is a discrepancy between the

unit price and total price that is obtained by multiplying the unit price and quantity, the unit price

shall prevail and the total price shall be corrected by the purchaser. If there is a discrepancy

between words and figures, the amount in words shall prevail. If the supplier does not accept

the correction of the errors, his bid shall be rejected. 16.3 Prior to the detailed evaluation pursuant to clause 17, the Purchaser will determine the substantial

Responsiveness of each bid to the Bid Document. For purposes of these clauses, a substantially

responsive bid is one which confirms to all the terms and conditions of the Bid Documents without

material deviations. The purchaser’s determination of bid’s responsiveness shall be based on the

contents of the bid itself without recourse to extrinsic evidence.

16.4 A bid, determined as substantially non-responsive will be rejected by the purchaser and shall

not subsequent to the bid opening be made responsive by the bidder by correction of the non-

conformity.

16.5 The Purchaser may waive any minor infirmity or non-conformity or irregularity in a bid which

doesn’t constitute a material deviation, provided such waiver doesn’t prejudice or effect the relative

ranking of any bidder.

17. EVALUATION AND COMPARISON OF SUBSTANTIALLY RESPONSIVE BIDS


17.1 The Purchaser shall evaluate in detail and compare the bids previously determined to be

substantially responsive pursuant to clause 16.

17.2 The evaluation and comparison of responsive bids shall be done on the rate offered inclusive of all

in section VII of the Bid Document.

18. AWARD OF CONTRACT: The undersigned shall consider placement of order on those bidder whose offer have been found

technically, commercially and legally acceptable after evaluation of the tenders and subsequent

approval by the competent authority of BSNL.

19. BSNL’s RIGHT TO ACCEPT ANY BID AND TO REJECT ANY OR ALL BIDS: The BSNL reserves the right to accept or reject any bid, at any time prior to award of contract

without assigning any reason whatsoever and without thereby incurring any liability to the affected

bidder or bidders on the grounds for the BSNL’s action. The contract will be terminated by giving

one week notice if the quality of the work found unsatisfactory and not corrected by the contractor

within the specified time.

20. ISSUE OF ORDER FOR PROVIDING SERVICE OF HOUSE KEPING: The issue of a letter of intent or order for providing service of house keeping shall constitute the

intention of the BSNL to enter in to the contract with the bidder. The order will be placed on the

successful bidder after all scrutiny of tenders and completion of all the formalities.

21. PERIOD OF PROVISION OF SERVICE: The successful tenderer should provide the service of house keeping in this contract within the

period of one week from the date of signing of Agreement between the Controlling officer of the

Department and the successful bidder ( Tenderer ) and abide by all the terms and conditions

contained here-in.

The contractor shall be responsible for the compensation to his employee under workman's

Compensation Act. He shall be responsible to pay the expenses for providing medical treatment

to his employee who may suffer any physical injury as a result any accident in the office.

22. AMENDMENT OF BID DOCUMENTS: At any time, prior to the date for submission of bids, the Purchaser may, for any reason, whether at

its own initiated or in response to a clarification requested by a prospective Bidder, modify the bid

documents by amendments. The amendments shall be notified in writing or FAX to all prospective

Bidders on the address intimated at the time of purchase of bid document from the Purchaser and

these amendments will be binding on them.

In order to afford prospective Bidders, reasonable time to take the amendments into account in

preparing their bid, the Purchaser may, at its discretion, extend the deadline for the submission of

bids suitably.

23. PURCHASER’S RIGHT TO VARY QUANTITIES AT THE TIME OF AWARD BSNL will have the right to increase or decrease up to 25 % of the quantity of services specified in

the schedule without any change in the unit price or other terms and conditions at the time of award

of contract.

24. FORCE MAJEURE. If at any time, during the continuance of this contract, the performance in whole or in part by either

party of any obligation under this contract shall be prevented or delayed by reasons of any war,

hospitality, acts of the public enemy, civil commotion, sabotage, fires, floods, explosions,

epidemics, quarantine, restrictions strikes, lockouts or act of God (hereinafter referred to as events)

provided notice of happenings, of any such eventuality is given by either party to the other within

21 days from the date of occurrence thereof, neither party shall by reason of such event be entitled

to terminate this contract nor shall either party have any such claim for damages against the


contract of such non-performance or delay in performance, and deliveries under the contract shall

be resumed as soon as practicable after such event may come to and end or cease to exist, and the

decision of the Purchaser as to whether the deliveries have been so resumed or not shall be final and

conclusive, provided further that if the performance, in whole or part of any obligation under this

contract is prevented or delayed by reason of any such event for a period exceeding 60 days either

party may, at his option terminate the contract.

Provided also that if the contract is terminated under this clause, the Purchaser shall be at liberty to

take over from the supplier at a price to be fixed by the Purchaser, which shall be final, all unused,

undamaged and acceptable materials, bought out components and goods/items in the course of

manufacture which may be in possession of the contractor at the time of such termination of such

portions thereof as the Purchaser may deem fit excepting such materials, bought out components

and goods / items as the supplier may with the concurrence of the Purchaser elect to retain.

25. TERMINATION FOR INSOLVENCY. The Purchaser may at any time terminate the Contract by giving written notice to the contractor,

without compensation to the contractor, if the contractor becomes bankrupt or otherwise insolvent

as declared by the competent court provided that such termination will not prejudice or effect any

right of action or remedy, which has accrued or will accrue thereafter to the Purchaser.

26. ARBITRATION. 26.1 In the event of any question, dispute or difference arising under this agreement or in connection

there with (Except as to matters, the decision of which is specifically provided under this agreement

), the same shall be referred to sole arbitration of the Deputy General Manager Maintenance,

Western Telecom Region, Mumbai or in case his designation is changed or his office is abolished

then in such case to the sole arbitration of the officer for the time being entrusted ( whether in

addition his own duties or otherwise) with to the functions of the Deputy General Manager

Maintenance, Western Telecom Region, Mumbai or by whatever designation such an officer may

be called (hereinafter referred to as the said officer) and if the Deputy General Manager

Maintenance or the said officer is unable or unwilling to act as such to the sole arbitration or some

other person appointed by the DGMM, or the said officer. The agreement to appoint an Arbitrator

will be in accordance with the Arbitration and Conciliation Act 1996.

26.2 There will be no objection to any such appointment on the ground that the arbitrator is

Government Servant or that he has to deal with the matter to which the agreement relates or that in

the course of his duties as Government Servant he has expressed views on all or any of the matter

under dispute. The award of the arbitrator shall be final and binding on both the parties to the

agreement. In the event of such arbitrator to whom the matter is originally referred, being

transferred or vacating his office or being unable to act for any reasons whatever such DGMM or

the said officer shall appoint another person to act as arbitrator in

accordance with terms of the agreement and the person so appointed shall be entitled to proceed

from the stage at which it was left out by this predecessors.

26.3 The arbitrator may from time to time with the consent of parties enlarge the time for making and

publishing the award, Subject to aforesaid Indian Arbitration Act, 1996 and the Rules made there

under, any modification thereof for the time being in force shall be deemed to apply to the

arbitration proceeding under this clause.

26.4 The venue of the arbitration proceeding shall be the Office of Deputy General Manager

Maintenance, Western Telecom Region, Mumbai or such other Places as the arbitrator may decide.

27. Child Labour Clause : No child labour should be engaged for any type of work.

28. Insurance : It is responsibility of tenderer/firm to deduct insurance of employee as per

‘Compensation Act’ . BSNL, Mumbai shall not be responsible for such claim.

29. Deduction of PF : It is responsibility of tenderer /firm to deduct EPF and ESIC of employee..

30. Service Tax – House Keeping Service has brought under Service Tax in the budget of 2011-2012,

2012-2013,2013-2014 Tenderer should register their firm under Service Tax Act compulsorily if

not registered under this Act.


31. SET OFF. Any sum of money due and payable to the supplier (including security deposit refundable to him)

under this contract may be appropriated by the Purchaser or the BSNL or any other person(s)

contracting through the BSNL and set off the same against any claim of the Purchaser or BSNL or

such other person(s) for payment of a sum of money arising out of this contract or under any other

contract made by the supplier with BSNL or purchaser or such other person(s) contracting

through BSNL.

32. The bidder should give a certificate that none of his / her near relative is working in the

units as defined below where he is going to apply for the tender. In case of proprietorship firm

certificate will be given by the proprietor. For partnership firm Certificate will be given by all

the partners and in case of limited company by all the directors of the company excluding

Government of India / financial institution nominees and independent non-official part time

Directors appointed by Government of India or the Government of the state. Due to any breach of

these conditions by the company or firm or any other person the tender will be cancelled and Bid

security will be forfeited at any stage whenever it is noticed and BSNL will not pay any damage

to the company or firm or the concerned person.

The company or firm or the person will also be debarred for further participation in the concerned

unit. The near relatives for this purpose are defined as :

Member of Hindu undivided family

They are Husband and Wife

The one is related to the other in the manner as father, mother, son (s) and Son’s wife

(daughter in law ), Daughter (s) and daughter’s husband ( son in law ), brother (s) and brother’s

wife, sister (s) and sister’s husband ( brother in law )

The format of the certificate to be given is

“ I………s/o…………..r/o……………….hereby certify that none of my relative (s) as defined in

the tender document is / are employed in BSNL unit as per details given in tender document. In

case at any stage, it is found that the information given by me is false / incorrect, BSNL shall

have the absolute right to take any action as deemed fit / without any prior intimation to me ”

33. SIGNING OF CONTRACT 33.1 The issue of work order shall constitute the award of contract on the bidder.

33.2 Upon the successful bidder furnishing performance security pursuant to clause 7, the

Purchaser shall discharge the bid security in pursuant to clause 6.

34. ANNULMENT OF AWARD:

Failure of the successful bidder to comply with the requirement of clause 33 shall constitute

sufficient ground for the annulment of the award and forfeiture of the bid security, in which event,

the BSNL may make the award to any other bidder at the discretion of the BSNL or call for new

bids.

35. CLAUSE BY CLAUSE COMPLIANCE:

While all the conditions specified in the Bid documents are critical and are to be Complied ,

special attention of bidder is invited to the following clauses of the bid documents. Non-

compliance of any one of which shall result in out right rejection of the bid.

(i) Clause 4.1 of Section III : The bids will be recorded/returned unopened if

covers are not properly sealed with ‘PERSONAL SEAL’ of the bidder.


(ii) Clauses 6.1 , 6.2 of section III & 11.1 of Section IV : The bids will be rejected at opening

stage if Bid security is not submitted as per Clauses 6.1& 6.2 and bid validity is less than the

period prescribed in Clause 11.1 mentioned above.

(iii) Section VI-Bid form,Section VIII- Profile of The Tenderer & Bid Security Form- Section IX: documents prescribed are not enclosed, the bids will be rejected without further

evaluation.

(iv) Clause 35 of Section IV : If clause-by-clause compliance statements as prescribed are not

given, the bid will be rejected at the stage of primary evaluation.

(v) Section II General Instruction to Bidders, Section III- Commercial Terms and

conditions, section IV-Instruction to Bidders General Terms and conditions & Section V

Technical Conditions : Compliance if given using ambiguous words like “Noted”,

“Understood”, “Noted & Understood” shall not be accepted as complied. Mere “Complied”

will also be not sufficient, reference to the enclosed documents showing compliances must be

given.

(vi) Section VII Financial Bid Form : Prices are not filled in as prescribed in bid form.

36. Contract Period : TWO year from the date of award of the contract . Can be extended for

another six months on the discretion of the competent authority

37. COMPLIANCE WITH LAWS, RULES AND REGULATIONS:

During the performance of the works, the agency shall at his own cost and initiative fully comply with

all applicable laws of the land and with any and all applicable by-laws, rules, regulations and orders and

any other provisions having the force of law made or promulgated or deemed to be made or

promulgated by any Government, Government-agency or Department, Municipal Board Government or

other regulatory or Authorized body of persons and shall provide all certificates of compliance

therewith as may be required by such applicable law, by-laws, rules, regulations orders and/or

provisions. The agency shall assume full responsibility for the payment of all contributions and pay

taxes as to its employees, servants or agents engaged in the performance of the work specified in the

service agreement. If the agency shall require any assignee or sub-agent to whom any portion of the

work to be performed hereunder may be assigned, sub-leased or sub-let to comply with the provisions

of the clause and in this connection the Agency agrees as to undertake to save and hold the Government

harmless and indemnified from and against any/all penalties, actions, suits, and losses and damages,

claims and demands and costs (inclusive between attorney and client) charges and expenses whatsoever

arising out or occasioned, indirectly or directly, by failure of the agency or any assignee or sub-agency

to make full and proper compliance with the said-by-laws, rules requisitions, laws and order and

provisions and aforesaid.

Subject to the provisions of the contract labour (abolition and regulation act, 1970) the agency shall not

commence actual work unless they produce the receipt from the concerned licensing authority that

they have applied for license from the prescribed licensing authority which may be produced within

the period of 15 days of commencing of the work.

38. The company will have privity of contract with the contractor only and will give instructions

to him and will have nothing to do or be connected with the conditions of employment of the

workers working for the contractor. The workers engaged by the contractor shall not have

any claim against the Company for regularization, grant of temporary status and no relation

of employer and employee etc., and their engagement shall stand terminated automatically as


soon as the work for which the contract is signed and agreed to come to an end or the contract

is rescinded or cancelled or terminated under any other clause of the contract or by operation

of any law.

39. FAIR WAGES:

a. The agency shall pay to the laborer if employed by him either directly or through sub-agency,

wages not less than the fair wages in CPWD contractor's labour regulations or as per the provisions

of the Contract Labour (R&A) Act 1970 and Contract labour (R&A) Central Rules 1971 whichever

is applicable.

b. The agency shall not withstanding the provisions of any service agreement to the contrary, ensure

to arrange to pay fair wage to labour directly by the agency in connection with the said work.

c. In respect of all labour directly or indirectly employed by the contractor/Agency in the works for

performance of the Agency's part of this agreement, the agency shall comply with or cause to be

complied with the CPWD Contractors Labour Regulations made by Government from time to time

in regard to payment of wages, wage period deduction from wages, recovery of wages not paid and

deductions unauthorized made, maintenance of wage books or wage slips, publication of scale of

wages and other terms of employment, inspection and submission of periodical returns and such

other matters of the like nature or as per the provisions of the Contract Labour (R&A) Central Rules

1971 wherever applicable.

d. The officer-in-charge or his subordinate officers concerned shall have the right to deduct from the

money due to the agency any sum required or estimated to be required for making good the loss

suffered by a worker or workers by reasons of fulfillment of the conditions of the service agreement

for the benefit of the workers, non-payment of wages or deductions made from his or their wages

which are justified by their terms of the service agreement or non-observance of the Regulations.

e. The agency shall comply with the provisions of Payment of Wages Act - 1936, Minimum Wages

Act-1948, Employees Liability Act-1938, Workmen's Compensation Act-1923, Industrial Disputes

Act-1947, Maternity benefits Act-1961 and Contractor's Labour ( Regulation & Abolition )

Act-1970 or the modification thereof or any other laws relating thereto and the rules made there

under from time to time.

f. The contractor shall indemnify BSNL against payments to be made under and for the observance

the laws aforesaid and the CPWD Contractor's Labour regulations without prejudice to the right to

claim to indemnify from his sub-agency.

g. The regulations aforesaid shall be deemed to be part of the service agreement and any breach

thereof shall be deemed to be a breach of the service agreement.

h. The contractor shall be responsible for payment of wages to each worker employed by him as

contract labour and such wages shall be paid before the expiry of such period as may be prescribed.

i. The DGMM Thane shall nominate a representative duly authorized to be present at the time of

disbursement of wages by the contractor and it shall be the duty of such representative to certify the

amounts paid as wages in such manner as may be prescribed

j. It shall be the duty of the contractor to ensure the disbursement of wages in the presence of the

authorized representative of the DGMM Thane.

k. In case the contractor fails to make payment of wages within the prescribed period or makes short

payment, then the DGM Thane shall make payment of wages in full or the unpaid balance due, as

the case may be, to the contract labour employed by the contractor and recover the amount from the

contractor either by deduction from any amount payable to the contractor under any contract or as a

debt payable by the contractor.

l. The contractor shall fix wage periods in respect of which wages shall be payable.


m. No wage period shall exceed one month.

n. The wages of every person employed by the contractor shall be paid before the expiry of the

seventh day after the last day of the wage period in respect of which wages are payable.

o. Where the employment of any worker is terminated by or on behalf of the contractor the wages

earned by him shall be paid before the expiry of the second working day on which his employment

is terminated.

p. All payments of wages shall be made on a working day at the work premises and during the

working time and on a date notified in advance and in case the work is completed before the expiry

of the wage period, final payment shall be made within forty-eight hours of the last working day.

q. Wages due to every worker shall be paid to him direct or to other person authorized by him in this

behalf.

r. All wages shall be paid in current coin or currency or in both.

s. Wages shall be paid without any deductions of any kind except those specified by the Central

Government by general or special order in this behalf or permissible under the Payment of Wages

Act, 1936 (IV of 1936).

t. A notice showing the wage period and the place and time of disbursement of wage shall be

displayed at the place of work and copy sent by the Contractor to the DGMM Thane under

acknowledgement.

u. The authorized representative of DGMM Thane shall record under his signature a certificate at the

end of the entries in the register of wages or the Register of wages-cum-Muster Roll) as the case

may be, in the following form: "Certified that the amount shown in Column No.____has been paid

to the workmen concerned in my presence on _____at _______.

40. PAYMENT OF MINIMUM RATES OF WAGES:

i) Wherein respect of any scheduled employment a notification under Section-5 is in force, the

employer shall pay every employee engaged in a scheduled employment under him wages at

a rate not less than minimum rates of wages fixed by such notification for that class of

employees in that employment without any deductions except as may be authorized within

such time and subject to such conditions as may be prescribed.

ii) The rates of wages payable to the workmen by the contractors shall not be less than the rates

prescribed under the minimum wages act-1948 (11 of 1948) for such employment where

applicable and where the rates have been fixed by agreement settlement or award, not less

than the rates so fixed. Any revision (either increase or decrease ) of wages from time to time

during the currency of contract (including extended period by the competent authority) the

agency shall have to ensure to pay the wages to the workmen engaged by the Agency and

scrupulously follow all the wage structure declared by the Labour authorities.

iii) Wages shall be paid without any deduction of any kind except those specified by the Central

Government, by general or special order in this behalf permissible under the payment of

wages Act-1936 (4 of 1936) at the rates prescribed for the place of service provided.

iv) The rates of wages payable and classification of cities into areas should be fixed in

accordance with the Government of India/Ministry of Labour or the modifications thereof or

any other laws relating thereto and the rules made there under from time to time.

v) The contractor shall fix wage periods in respect of which wages shall be payable.

vi) The Contractor shall ensure payment of monthly wage to the workmen

employed by him before 7th

of every month positively. vii) The Contractor should not delay the payment of wages to their workmen taking the

plea of non settlement of his bills by office.

41. OTHER LABOUR WELFARE MEASURES:


i) The awardee contractor shall implement the labour welfare enunciated in clause 19C, 19D,

19E, 19H, 19L of the conditions of the contract in the PWD-8.

ii) The agency shall also follow the safety method stated in the CPWD Safety code.

iii) The contractor shall comply with all the provisions of Minimum Wages Act-1948, Contract

Labour (R&A) Act and rules framed and other labour laws affecting labour that may be

brought into force from time to time.

iv) The awarded work shall not be assigned or sublet without written approval of the Officer-

in-charge and if the agency shall assign or sublet his awarded work, or so to do, or become

insolvent or commence any proceedings or make any composition with his credits attempt

so to do, or if any bribe, gratuity, gift, prerequisite reward or advantage pecuniary or

otherwise shall either directly or indirectly be given, promised or offered by the agency or

any of his servants or agent to any public officer or person in the employment of BSNL in

any way relating to his officer of employment, or if any such officer or person shall become

in any way directly or indirectly interested in the agreement, the Officer-in-charge on

behalf of the BSNL shall have power to adopt any of the courses as he may deem best

suited in the interest of the Department.

v) All sums payable by way of compensation under any of these conditions shall be

considered as reasonable compensation to be applied to the use of BSNL without reference

to the actual loss or damage sustained and whether or not any damages have been

sustained.

vi) MAINTENANCE OF REGISTERS: The contractor shall maintain relevant registers as

provided in Rule – 78 of Contractor Labour (Regulation & Abolition) Rules, 1971. The

contractor shall maintain all the documents necessary to satisfy the provisions of Labour

Act such as age, sex , educational qualifications, addresses of the personnel, PF payments

made, ESI payments etc.

42. PAYMENT:

The Contractor shall be paid wages for the persons supplied based on the following.

Monthly wage will be the declared rate of wage by Labour Department from time to time.

The Contractor should ensure that the workmen are paid revised wages declared by Labour

department from time to time and produce the bill in support of his claim.

The Contractor will be paid wages for the no. of persons provided/attended during the

month. The wage per day will be calculated taking the no. of days in a month as 26 irrespective of

the no. of days in a month as provided in the Act.

The contractor shall submit bills along with EPF/ESI payment particulars "certifying that

the same has been paid to the concerned authorities for the period" to the company's representative

on or after the first day of every month for the work executed during preceding month duly verified

& certified in all respects by the officer-in-charge, Payments will be made by the Accounts Officer

to the agency against the bills normally within 30 days of receipt of the bills duly verified and

certified subject to deductions, if any, as per the Service Agreement clauses and statutory

requirements. However the Contractor shall ensure payment of monthly wages to the

workmen before 7th

of every month positively making his own arrangement. The payment of

wages to the workmen should not be delayed on the ground of non settlement of his bills by office.


Deductions : Income Tax as per prevailing rules of the amount, for which the bills have been

passed will be deducted as Tax Deduction at Source under relevant Government rules. However, if

any new legislation comes into effect for deduction of tax at source at any other rate, deduction will

be made at that rate. Necessary Income tax deduction certificate will be issued by the Accounts

Officer detailing the amount so deducted as tax at source at the time of payment of each bill or

thereafter.

Other Statutory dues and deductions as per service agreement/clauses in tender

document will be made from the bills payable to contractor.

The Security Deposit furnished will be considered for adjustment against liquidated

damages only at the time of final conclusions of the service agreement and final settlement of the

account.

The final settlement of the bills as refund/adjustment/ appropriation or any amount retained

from the running bills of the agency shall be made fully after the officer-in-charge is satisfied that

all the service agreement obligations have been fully met and no amount remains due for recovery

from the agency on any account. Unless there are specified reasons, all accounts are expected to be

settled within a period of six months from the date of completion of the work in all respects.

Cleaning Material: Cleaning Material used for services will be supplied by the office.



Yeur, Thane-400 606 .


SECTION- V

(A) TECHNICAL CONDITIONS

S SCOPE OF WORK :- On daily basis Excluding Sundays and Holidays.

The details of the work to be done is as given below.

Daily cleaning of :-

1. Daily mopping and cleaning using perfumed Phenyl.

2. Daily cleaning of Office tables, furniture and others like Xerox machine,

computers, printers, telephones, with cloth using cleaning solutions .

3. Daily cleaning of Toilets using standard quality cleaning solutions. Removing

choke ups in toilets, wash basin etc. as and when required.

4. The work of daily cleaning of floor and office tables and other furniture

should be completed before 1000 hrs .

5. All garbage should be deposited in the near by TMC garbage containers.

Weekly cleaning of :

1. Glass and windowpanes with glass cleaner .

2. Cleaning of Partitions.

3. Removing cob webs, dusting walls and wall fixtures.

4. Dusting of all file rack, files

Monthly cleaning of :

1. Cleaning of Fans, Light fittings and fixtures and attachment on the

walls like fire extinguishers, first aid box, notice Boards.

Cleaning Materials :

1.. All the cleaning materials, liquid, soaps/Mop/Brush will be supplied

by BSNL.


SECTION- V

( B )

1. The minimum wages revised by the Labour authorities from time to time shall be paid by the BSNL.

2. Applicable taxes are payable to the contractor at the Rates declared by the Govt.

from time to time.

3. Employees share of EPF/ESI are payable to contractor at prescribed rate quoted above. The contractor should

deposit the contributions with the respective authorities and produce proof of payment along with monthly bills

( As per Annexure - A .).This rates may change subject to Govt. guidelines.

TECHNICAL CONDITIONS

Sl.

No. Name of Units Section Approx.

Area in

(Sq.

Mtr)

Total

Area in

Sq.Mtrs

No. of

Manpowe

r per

month

Scope of work

1

DGM M office

Tekadi Banglow

Thane-West

Indoor

876

4336

1

Gents/ladies toilets at O/o DGMM

Thane office

Outdoor 3460 Building Out side area

2

Microwave

building

Kopari

Thane-East

Indoor

1188

5301

1

OFC Mux room, officers cabin

including Ladies and Gents toilets with

corridor.

Outdoor 4113 Building Out side area

3

Satellite Earth

Station ,

Yeur, Thane

Indoor

1000

2500

1

Satellite Equipment Rooms, OFC

MUX, IPSTAR, NOC, P/P, A/C Plant

room and officers cabin including

Ladies and Gents toilets with corridor.

Outdoor

1500

Building Out side area

Grand Total

Area

Indoor

3064

12137

3

Outdoor

9073


SECTION -VI

BID FORM

Tender No. ............................. Date : .................

To




.

Dear Sir,

1. Having examined the conditions of contract and specifications including addenda

Nos......................the receipt of which is hereby duly acknowledged, we, undersigned, offer to

supply and deliver .............................................. in conformity with the said drawings, conditions

of contract and specifications for the sum shown in the schedule of prices attached herewith and

made part of this Bid.

2. We undertake, if our Bid is accepted , to commence service delivery within ( ) days from the

date of issue of your purchase order.

3. If our Bid is accepted, we will obtain the performance guarantees of a Scheduled Bank for a sum @

5% of the contract value for the due performance of the contract.

4. We agree to abide by this Bid for a period of ------- days from the date fixed for Bid opening and it

shall remain binding upon us and may be accepted at any time before the expiration of that period.

5. Until a formal Purchase Order of Contract is prepared and executed, this Bid together with your

written acceptance thereof in your notification of award shall constitute a binding contract between

us.

6. Bid submitted by us is properly sealed and prepared so as to prevent any subsequent alteration and

replacement.

7. We understand that you are not bound to accept the lowest or any bid, you may receive.

Dated this .............................. day of ........................ 2014

Name and Signature ------------------------

In the capacity of ----------------------

Duly authorized to sign the bid for and on behalf of ..............................................

witness .........................................

Address ......................................

Signature


COVER – II TENDER FORM No…….

SECTION- VII PRICE SCHEDULE - FINANCIAL BID

TO BE FILLED IN ONLY FOR FINANCIAL BID. TENDER WILL BE REJECTED IF RATE

QUOTED IN TECHNICAL BID.

FINANCIAL BID

Name of work : House keeping works at BSNL WTR, Offices

Sr.

No

Name of works Quantity /

area

In Sq. Mtr

Rate per Sq. Mtr Unit Amount

1 DGM M office Tekadi Banglow

Thane-West:

Indoor and Outdoor Cleaning &

Sweeping works at BSNL, WTR,

Offices as given in Section V

4336

Rs_____________

per

month

per

square

Mtr

Rs_____________

2 Microwave Compound, Kopri ,

Thane –East :



Offices as given in Section V *

5301

Rs_____________

per

month

per

square

Mtr

Rs_____________

3 Satellite Earth Station, Yeur,

Thane :



Offices as given in Section V

2500

Rs_____________

per

month

per

square

Mtr

Rs_____________

4

Total for One Month

For area 12137 Sq. Mtrs

Rs_____________

5

TOTAL Rs for 24 Months

For area 12137 Sq. Mtrs

Rs_____________

Note :

1. All rates to be quoted must be both in figures and in words.

2. Evaluation will be done based on the amount quoted.

3. The rate quoted in words will be considered in case the rate in figures and words do not tally.


ANNEXURE-A

(To be submitted monthly along with bill in Company’s Name)

Certified that we have paid wages to all the below named employees associated with this

House-Keeping work at BSNL, WTR Offices under Tender No. NIT-7/DE SM Yeur/

Tender/HK/14 -15 Dated 01.11. 2014, as per the prevailing Government Act of minimum

wages Act and we have deposited requisite percentage of EPF/ESI amount in the name of

individual labourers as below, also copy of the challans enclosed.

Sl.No. Name of

the Labour

engaged

Amount

of Wages

Paid in

Rs

EPF No.

Alloted

EPF

Amount

Paid in Rs

ESI No.

Alloted

ESI

Amount

Paid in Rs

Remarks

Authorized Signatory

(Company seal)

Encl: As above.

Place:

Date:


SECTION –VIII

PROFILE OF THE TENDERER ( To be filled by the Tenderer)

1. Full Name of the firm

and Registered Address

2. Whether it is sole proprietary

A) or Partnership firm / Private Ltd Company

B) If ''Sister Concern '' Name & Address

of Parent Firm

3. Name of Sole propriter / name of partner /

Name of Directors

4. Name of person authorized to enter into

and execute contract agreement and capacity

in which He is authorized.

5. Detailed designation of work carried out by

the firm in last three years with name of clients,

nature and value of work done for each .

( Document is to be attached )

6. Is the firm registered with any Govt. / state

Govt. undertaking / Private. If so furnish the

details of registration.

7. Permanent Income Tax Number.

8. Service Tax Registration Number and period of validity

I/We hereby certify that the above information is true and correct to the best of my knowledge and belief.

Date :

Signature of the tenderer with stamp.

Place:

(Note : Separate sheet may be attached where space provided against any clause is insufficient )


SECTION –IX

EMD:BID SECURITRY FORM

Details

1. Name of the bidder ………………………………………………………….

2. Amount of the Bid Security EMD …………………………………………

3. EMD Details :

Signature of the Bidder.


SECTION- X

CHECK LIST

1. Please ensure that all documents are fully authenticated by the authorized signatory

under his signature with office seal. Printed Documents need not be authenticated if

there is no alterations.

2. All the covers, should be WAX sealed separately by the personal seal of the bidder and

shall be put in a main Cover / Envelop and shall be sealed properly by the personal seal

of the Bidder.

All cover should be marked as mentioned in 4.1, 4.2,4.3 and 4.4 of Section -III.

3. Authorization letter as in Section XII.

4. Other points as per section –II Clause-(25).


SECTION - XI

PERFORMANCE SECURITY GUARANTEE BOND FORM

1. In consideration of the Deputy General Manager Mtce. WTR, BSNL, Thane, Bharat Sanchar

Nigam Ltd. (hereinafter called “the BSNL”) having agreed to exempt_________________( hereinafter

called ‘the said Contractor (s)) from the demand, under the terms and conditions of an agreement /

Advance Purchase order) No.____________________________Dated________________ made between

______________________and ___________________ for the supply of

___________________________(hereinafter called “ the said Agreement") of security deposit for the due

fulfillment by the said Contractor (s) of the terms and conditions contained in the said Agreement on

production of a bank guarantee for _________________________________we, (Name of the bank)

______________________ (hereinafter referred to as “the Bank”) at the request of

______________________________ contractor(s) do hereby undertake to pay to the BSNL an amount

not exceeding ___________________________________against any loss or damage caused to or

suffered or would be caused to or suffered by the BSNL by reason of any breach by the said Contractor(s)

of any of the terms or conditions contained in the said Agreement.

2. We (Name of the bank) ______________________do hereby undertake to pay the amounts due

and payable under this guarantee without any demur, merely on a demand from the BSNL by reason of

breach by the said contractor(s) of any of terms or conditions contained in the said Agreement or by

reason of the contractor(s) failure to perform the said Agreement. Any such demand made on the bank

shall be conclusive as regards the amount due and payable by the Bank under this guarantee, where the

decision of the BSNL in these counts shall be final and binding on the bank. However, our liability under

this guarantee shall be restricted to an amount not exceeding____________________.

3. We undertake to pay to the BSNL any money so demanded not with standing any dispute or

disputes raised by the contractor(s) /Supplier(s) in any suit or proceeding pending before any court or

tribunal relating thereto our liability under this present being absolute and unequivocal. The payment so

made by us under this bond shall be valid discharge of our liability for payment thereunder and the

contractor(s) /Supplier(s) shall have no claim against us for making such payment.

4. We (name of the bank) _______________________________further agree that the guarantee

herein contained shall remain in full force and effect during the Period that would be taken for the

performance of the said agreement and that it shall continue to be enforceable till all the dues of the

BSNL under or by virtue of the said Agreement have been fully paid and its claims satisfied or

discharged or till ______________________________(office/ Department) BSNL certificates that the

terms and conditions of the said Agreement have been fully and properly carried out by the said

contractor(s) and accordingly discharges this guarantee. Unless a demand or claim under this guarantee is

made on us a writing on or before the expiry of TWO YEARS ( as specified in P. O. ) from the date

hereof, we shall be discharged from all liability under this guarantee thereafter.

5. We (Name of the bank) _____________________________ further agree with the BSNL that the

BSNL , shall have the fullest liberty without our consent and without affecting in any manner our

obligations hereunder to very any of the terms and conditions of the said Agreement or to extend time of

performance by the said contractor(s) from time to time or to postpone for any time or from time to time

any of the powers exercisable by the BSNL. Against and said Contractor(s) and to forbear or enforce any

of the terms and conditions relating the said agreement and we shall not be relieved from our liability by

reason of any such variation, or extension being granted to the said contractor(s) or for any forbearance,


act or omission on the part of the BSNL or any indulgence by the BSNL to the said contractor(s) or by

any such matter or thing whatsoever which under the law relating to sureties would, but for this

provision, have effect of so relieving us.

This guarantee will not be discharged due to the change in the Constitution of the Bank or the

Contractor(s)/Supplier(s).

We (Name of the bank) ________________________lastly undertake not to revoke this guarantee during

its currency except with the previous consent of the BSNL in writing.

Dated________________________________day of ____________

For________________________________________________

(Indicate the name of the Bank)


SECTIOIN – XII

LETTER OF AUTHORISATION FOR ATTENDING BID OPENING ( to reach Divisional Engineer(Admn) before date of bid opening )

To,




Subject : Authorization for attending bid opening on__________________(date) in the Tender

of____________________________________________________

Following persons are hereby authorized to attend the bid opening for the tender mentioned above on

behalf of_____________________________________________(Bidder)

SL. No. Name Specimen Signatures

Alternate

Representative

Signature of bidder

or

Officer authorized to sign the bid

documents on behalf of the Bidder.

Note :

1.Maximum two representatives will be permitted to attend bid opening. Alternate representative

will be permitted when regular representatives are not able to attend.

2.Permission for entry to the hall where bids are opened, may be refused in case

Authorization as prescribed above is not received.


SECTION XIII

PROFORMA OF CERTIFICATE REGARDING NON-PARTICIPATION OF NEAR

RELATIVES OF BSNL

(Certificate on Non-Participation of near Relatives in the tender called for hiring services for use in

………………………. as required under Section-IV clause 32 of Bid-Documents).

CERTIFICATE

I, ………………………………. , S/O …………………………………………………………………….,

R/O ……………………………………………………………………………. hereby certify that none of

my relative(s) as defined in Section-IV clause 32 of tender document is/are employed in BSNL unit as

per details given in tender document. In case at any stage, it is found that the information given by me is

false/incorrect, BSNL shall have the absolute right to take any action as deemed fit / without any prior

intimation to me”.

Signed ………………………………………………

For and on behalf of the Tenderer

Name (CAPS) …………………………………………

Position ………………………………………………

Date .................. .…………………………………….

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