BID NO. 18-19-010
WAREHOUSE CUSTODIAL STOCK SUPPLIES
FOR THE RIALTO UNIFIED SCHOOL DISTRICT
SAMPLES DUE:
MAY 23, 2019
QUESTIONS DUE: MAY 27, 2019
BID DUE:
JUNE 6, 2019 10:00 AM
RIALTO UNIFIED SCHOOL DISTRICT
Purchasing Services 260 S. Willow Ave.
Rialto, California 92376
RIALTO UNIFIED SCHOOL DISTRICT
BID NO. 18-19-010
WAREHOUSE CUSTODIAL STOCK SUPPLIES
TABLE OF CONTENTS
Notice to Bidders/Invitation for Bid
Introduction Page
Instructions
Information to Bidders
Rules for Submitting Bids
Scope of Work/Specifications
FORMS DUE AT BID OPENING
Bid Form Agreement
Bid Pricing Sheet - Attachment “A”
Non-Collusion Declaration
Certificate for Drug Free Workplace
Certificate of Worker’s Compensation
Certification of Recycled Content
Reference Sheet
Lobbying Debarment Suspension Certification
General Information Form
“No-Bid” Response Form
DOCUMENTS REQUIRED BY AWARDED CONTRACTOR
Sample Agreement (Included)
Attachment no. 1, Rules of Conduct for Contractors
W-9 form
Contractor’s General, Workers Comp., & Auto Liability
MSDS Sheets
NOTICE TO BIDDERS/INVITATION FOR BID
NOTICE IS HEREBY GIVEN that the Rialto Unified School District, (“District”), of San Bernardino
County, California, acting by and through its governing Board (“Board”), will receive up to, but not later
than, 10:00 am. on June 6, 2019, sealed bids for the award of a contract for:
BID #18-19-010
WAREHOUSE CUSTODIAL STOCK SUPPLIES
Each bid must conform with, and be responsive to the contract documents, copies of which are on file, and
may be obtained from the Purchasing Office, Rialto Unified School District, 260 S. Willow Ave., Rialto,
California 92376, (909) 873-4326, ext. 2110. All bids shall be made and presented on a form furnished by
the District. All Bids must be sealed and clearly state on the lower left side of the bid envelope the bid title,
and bid number.
Bids will be received at the Rialto Unified School District Purchasing Department, located at 260 S. Willow
Ave., Rialto CA 92376, on or before the time and date stated above. Bids received after 10:00 a.m., June
6, 2019 will not be considered and will be returned unopened.
Samples must be delivered to the Purchasing Office, 260 S. Willow Ave., Rialto, CA 92376 no later than
May 23, 2019.
No bidder may withdraw their bid for a period of sixty (60) days after the date set for the opening of the
bids. Refer to the formal bid documents and specifications for additional information, terms, and
conditions.
The Board of Trustees of the Rialto Unified School District, reserves the right to accept or reject any and
all bids, to waive any irregularities in the bids or bidding, to be sole judge as to the merit, quality, and
acceptability of materials or service proposed, and their compliance to the specifications, if it be in the best
interest of the District.
Rialto Unified School District is an “Equal Opportunity” employer.
Daniel Distrola
Agent: Purchasing
Rialto Unified School District
San Bernardino County, State of California
First Publication: May 9, 2019
Second Publication: May 16, 2019
Samples Due: May 23, 2019
Questions Due: May 27, 2019
Bids Due: June 6, 2019
RRUUSSDD –– IInnssttrruuccttiioonnss 11
RIALTO UNIFIED SCHOOL DISTRICT
BID #18-19-010
WAREHOUSE CUSTODIAL STOCK SUPPLIES
INSTRUCTIONS
1. INTRODUCTION
The Rialto Unified School District is located in San Bernardino County just north of Interstate 10, between the
cities of San Bernardino and Fontana. The District serves students in a fifty-five square mile area. Included in
the boundaries is the City of Rialto, the western portion of the City of San Bernardino, a small segment of the
cities of Colton and Fontana and some unincorporated county territory. The current District enrollment is
approximately 26,000 students.
It is anticipated that any agreement(s) resulting from this bid will begin on or around AUGUST 15, 2019.
Pursuant to Education Code 81644, the contract is to be for a term of two years (2), and this bid may be
extended, by mutual consent, expressed in writing, for one (1) additional year.
The Bid response includes your CREDIT REFERENCES (per the reference sheet), REQUIRED FORMS, a
BID PRICING SHEET, and BID FORM AGREEMENT.
2. COMPONENTS OF BID PACKAGE
The Bid package shall consist of:
Introduction Page
Notice to Bidders/Invitation for Bid
Instructions
Information to Bidders
Rules for Submitting Bids
Bid Process/Contract Procedure
Scope of Work/Specifications
Forms (Evidence of Ins., Non-Collusion, Cert. for Drug-Free Workplace, Recycled Content, Workers
Compensation, Lobbying Debarment Suspension Certification, General Information Form, & Reference
sheet)
Bid Form Agreement
Bid Pricing Sheet - Attachment “A”
Sample Agreement
Attachment #1 to Agreement
Addendum(s)
3. PREPARATION OF PROPOSAL FORM
The District invites proposals to be submitted at such time and place as is stated in the Proposal Cover. All
proposals must be submitted, on the form provided, in a sealed envelopes bearing on the outside the name of the
contractor, the address, “Bid No. 18-19-010,WAREHOUSE CUSTODIAL STOCK SUPPLIES”. It is the
sole responsibility of the contractor to see that his proposal is received in proper time. Any proposal received
after the scheduled closing time for receipt of proposals will be returned to the contractor unopened.
4. SIGNATURE
The Bid must be signed in longhand by the person or persons duly authorized to bind the organization to the
terms and conditions herein. Bids must be submitted in ink or typewritten.
RRUUSSDD--IInnssttrruuccttiioonnss 22
5. EXAMINATION OF BID DOCUMENTS
Contractors shall thoroughly examine and be familiar with the specifications. The failure or omission of any
contractor to receive or examine any proposal documents, form, instrument, addendum or other document there
existing shall in no way relieve any contractor from obligations with respect to the bid or to the contract. The
submission of a proposal shall be taken as prima facie evidence of compliance with this section.
6. WITHDRAWAL OF PROPOSALS
Any contractor may withdraw his proposal, either personally, or by written request, confirmed in writing by a
duly authorized representative, at any time prior to the scheduled closing time for receipt of proposals. If the
proposal is withdrawn in person by a contractor or a representative of the contractor, the person withdrawing the
proposal will be required to sign a receipt for the proposal. No contractor may withdraw their proposal for a
period of sixty (60) days after the date set for the opening thereof.
7. AWARD OF CONTRACT
It is the intent of the District to award contract(s) either “individually”, by “line”, “as a whole”, or “in any
combination”, deemed to be in the best interest of the District, to the lowest responsive/responsible bidder(s).
The bid will be awarded under the provision of Sections 20111 of the Education Code of the State of California.
Award is contingent upon timely compliance with all bid conditions and specifications which must be satisfied
prior to award of the contract. The District reserves the right to not award to the lowest responsive/responsible
bidder if the total value of a contract award is less than $3,000.00.
See Information to Bidders, section 13, for more detailed information.
8. PROPOSAL SECURITY (BID BOND) NOT APPLICABLE
9. AWARD PROCESS
Award will be the lowest responsive and responsible bidders, meeting or exceeding the District’s specifications.
See “Bid Process/Contract Procedure sheet, for more details.
10. AFFIRMATIVE ACTION
The contractor shall certify that he is an Equal Opportunity Employer and has made a good faith effort to
improve minority employment and agrees to meet federal and state guidelines.
No discrimination shall be made in the employment of persons upon public works in this project because of the
sex, race, color, national origin or ancestry, religion or handicap of such person.
11. DEFAULT - FORFEITURE FOR FAILURE TO EXECUTE CONTRACT
In case of default by the vendor, the District may procure the material or services from other sources and may
deduct the excess costs from any unpaid balance due the vendor, and the prices so paid shall be considered the
prevailing market price at the time such purchase is made.
12. LIABILITY
The vendor shall hold the Rialto Unified School District, its officers, agents, servants and employees harmless
from liability of any nature or kind whatsoever on account of use by the publisher or author, manufacturer or
agent, of any copyrighted or un-copywritten composition, secret process, patented or unpatented invention,
article or appliance furnished or used under this proposal.
RRUUSSDD –– IInnssttrruuccttiioonnss 33
13. NO WAIVER
The failure of the DISTRICT in any one or more instances to insist upon strict performance of any of the terms
of this contract or to exercise any option herein conferred shall not be construed as a waiver or relinquishment to
any extent of the right to assert or rely upon any such term or option on any future occasion.
14. PAYMENT BY DISTRICT
Prompt payment for supplies may be requested after actual delivery of goods to the requested destination is met.
An itemized invoice in triplicate shall be submitted to the Rialto Unified School District Fiscal Services
Department. See the Specification sheet, item #8 for full details.
15. ADDITIONAL INFORMATION
The District reserves the right to require of a contractor information regarding financial responsibility or such
other information as the District determines is necessary to ascertain whether a proposal is in fact the lowest
responsible proposal submitted.
16. CANCELLATION FOR INSUFFICIENT OR NON-APPROPRIATED FUNDS
The contractor hereby agrees and acknowledges that monies utilized by the District to purchase the items
proposal is public money appropriated by the State of California or acquired by the District from similar public
sources and is subject to variation. The District fully reserves the right to cancel this proposal at any time
and/or to limit quantities of items due to non-availability or non-appropriation of sufficient funds.
17. SAMPLE AGREEMENT
A sample agreement is included in this package. If it is the desire of the Contractor to implement changes to the
proposed agreement, the document must be included in bid response of the proposal with all requested changes
clearly marked. Failure to include an amended copy of the sample agreement in Contractor’s package shall be
construed to mean that Contractor agrees to all conditions as set forth in these documents.
18. EVIDENCE OF INSURABILITY
The Contractor shall provide one or more “Certificates of Insurance” in the package which show coverage
currently held by your firm to include: Liability, personal and property; collision, casualty, theft, and fire.
Requirements of coverages are stated in the Specifications documents. The Contractor shall maintain insurance
adequate to protect them from claims under Workman’s Compensation, and from claims for damages for
personal injury, including death, and damage to property, which may arise from operations under this contract.
19. DISTRICT CONTACT
Questions regarding the bid must be submitted in writing to:
Simon Collins, Buyer, and
Daniel Distrola, Agent: Purchasing
Rialto Unified School District
260 S. Willow Avenue
Rialto, CA 92376
909-873-4326, ext. 2110
909-873-4327 fax
Information to Bidders 1
RIALTO UNIFIED SCHOOL DISTRICT
INFORMATION TO BIDDERS
Please use the following as a guideline to format your bid. Bids which do not comply with these
instructions may be eliminated from further consideration. All bids must contain all forms
furnished in this request, and be in printed form. Failure to execute all enclosed forms as required
may result in disqualification.
1. PREPARATION AND SUBMITTAL OF BID FORM
The Rialto Unified School District invites bids on the form provided, to be submitted at
such time and place as stated in the Notice to Bidders. All blanks on the Bid Form must
be completely filled in. Each bid shall be submitted in a separate, sealed envelope,
bearing on the outside the name and address, of the bidder, and the name of the project.
It is the sole responsibility of the bidder to ensure that the proposal is received when due.
Any proposal received after the scheduled closing time for receipt, will be returned to the
bidder unopened. Electronic copies will not be accepted.
2. BID SECURITY
Not required.
3. SIGNATURE
The bid must be signed in longhand by the person or persons duly authorized to bind the
organization to the terms and conditions herein. Proposals must be submitted in ink or
typewritten.
4. MODIFICATIONS
Changes in or additions to the proposal form, recapitulations of the work bid upon
alternative proposals, or any other modifications of the proposal form, which is not
specifically called for in the Contract Documents, may result in the District’s rejection of
the proposal as being non-responsive to the invitation to bid. No oral or telephonic
modification of any proposal submitted will be considered; a telegraphic modification
may be considered only if the postmark on the facsimile or letter submitted verifies
that a confirmation of the telegram, duly signed by the bidder ,was placed in the mail
prior to the receipt of proposals.
5. ERRORS & CORRECTIONS
The bid submitted must not contain any erasures, interlineations, or other
corrections. Mistakes may be crossed out, corrections written adjacent to the error, and
suitably authenticated by affixing in the margin, immediately opposite the correction, the
initials or surnames of the persons signing the bid.
Information to Bidders 2
6. ADDENDA TO DOCUMENTS
The District reserves the right to issue such addenda to the documents, as it may desire, at
any time prior to the time fixed for receiving proposals. A copy of such addenda will be
promptly faxed, E-mailed, or delivered to each bidder receiving a bid packet.
7. EXAMINATION OF CONTRACT DOCUMENTS
Bidders shall thoroughly examine and be familiar with the documents, drawings, and
specifications. The failure or omission of any bidder to receive or examine any contract
document, form, instrument, addendum, or other document, shall in no way relieve any
bidder from any obligation with respect to his bid or to the contract. The submission of a
bid shall be taken as prima facie, evidence of compliance with this section.
8. WITHDRAWAL OF BIDS
Any bidder may submit a request to withdraw his bid either in person, in writing, or by
facsimile at any time prior to the scheduled closing time for receipt of the
proposals. No Contractor may withdraw their bid for a period of sixty (60) days after the
date set for the receipt of bids.
9. BID EVALUATION CLARIFICATION
The District reserves the right to obtain clarification, or additional information at any
point in the bidder’s submittal, or to obtain additional information. The District reserves
the right to conduct conversations with the bidders, on District property, by phone or e-
mail bid proposals and other documents, ask questions, or obtain additional
information. The bidder’s inability to respond to this request may be cause for
disqualification of their bid.
10. BIDDERS INTERESTED IN MORE THAN ONE BID
No person, firm, organization, or corporation shall be allowed to make, or file, or be
interested in more than one bid for the same work, unless alternate bids are specifically
called for. A person, firm, organization, or corporation that has submitted a sub-proposal
to a bidder, or has quoted prices of materials to a bidder, is not hereby disqualified
from submitting a sub-proposal, or quoting prices to other bidders, or making a prime
proposal.
11. AWARD OF CONTRACT
The District will award from the “Bid Pricing Sheet”, Attachment “A”, to the lowest
responsive and responsible bidder(s). Award will be based upon each line item with the
extended price. The District may award to multiple Contractors.
The Rialto Unified School District will be the sole judge of the quality, construction, and
suitability of the supplies offered by the Bidder in the proposal. The District reserves
Information to Bidders 3
the right to reject any, all, or any part of the proposal, or to waive any irregularities or
informalities in any proposal, or in the bidding process. Further, the District reserves the
right to be the sole judge of the merit and qualifications of products and/or services
offered, and may accept whatever proposal, or combination of proposals, “individually”,
“by line”, or “as a whole”, deemed to be in the best interest of the District.
Award is contingent upon timely compliance with all bid conditions and specifications,
which must be satisfied prior to award of the contract.
The District may award all of the bid and refrain from entering into an agreement or
placing orders for any or all of the item(s) awarded. This is an indefinite quantity bid,
and there shall be no limit to the number of orders or quantities from the District. The
District reserves the right to not contract for all services or products listed in the bid
documents. The services or products listed are estimated needs, and may be adjusted to
meet actual needs when determined.
A “Notice of Intent to Award Letter” will be issued to the Bidder the District selects.
Following Board Approval, an Agreement and “Notice of Award Letter”, will be
awarded within ten (10) working days. After receiving the signed Agreement, bonds, and
other required documents, a “Notice to Proceed Letter” will be issued. Failure or
refusal to execute the Agreement within ten (10) working days of the Notice to Proceed
Letter may render the Bid Bond forfeited, if required. In such case the District will enter
negotiations with one of the next lowest responsive and responsible bidders.
12. BID DEPOSIT RETURN - (If Applicable)
Deposits of three or more low bidders, the number being at the discretion of the District,
will be held for forty-five (45) days, or until the posting the successful bidder of the
bonds and Certificates of Insurance required and return of executed copies of the
Agreement, whichever first occurs, at which time the deposit will be returned.
13. INTERPRETATION OF DOCUMENTS
If any bidder contemplating submission of a proposal for a proposed contract is in doubt
as to the true meaning of any part of the specifications, or other Contract Documents, or
finds discrepancies in, or omissions from the specifications, he shall submit to the
Purchasing Manager, a written request for an interpretation or correction thereof. The
firm submitting the request will be responsible for its prompt delivery. In case of
disagreement or conflict between or within standards, and specifications, the more
stringent, higher quality and greater quantity of work and/or supplies shall be included in
the proposal. Any interpretation or correction of the Contract Documents will be made
only by an addendum duly issued and a copy of such addendum will be faxed, mailed, or
otherwise delivered to each bidder who received a proposal. No person is authorized to
make any oral interpretation of any provision in the Contract Documents to any
bidder, and no bidder is authorized to rely on any such unauthorized oral
interpretation.
14. SUBSTITUTIONS
All items bid upon must conform to the specifications set forth in these proposal
documents. The materials, products, and equipment described in the Contract Documents
Information to Bidders 4
establish a standard of required function, dimension, appearance, and quality. No
substitution will be considered prior to receipt of the proposal. The Custodial Supervisor
may consider requests for substitutions of products, only when requests are submitted in
accordance with the provisions of the Contract Documents, and received by the Custodial
Supervisor within Five (5) days after the date of the Notice to Proceed letter.
15. SAMPLES
If a bidder bids a system or product other than specified, samples must be
furnished, at no expense or obligation to the District, by the date specified in these
documents. The District reserves the right to reject the bid if any bidder fails to submit a
considered equal system or product as requested. Samples should be plainly marked with
the name of the bidder, bid number, item, and include specifications on the items.
Samples shall be retained by the District for comparison with goods delivered over the
life of the contract. Any item shipped that is not equal to the “accepted sample”, will be
rejected, and must be replaced at the Vendor’s expense within five (5) working days.
16. PREFERENCE FOR MATERIALS
Brands or trade names of comparable quality or utility which are followed by the words
“or equal”, are there so that the bidders may furnish any equal material, product, thing, or
service. In cases involving a unique or novel product application required to be used in
the public interest, or where only one brand or trade name is known to the District, it may
list only one.
Bidder may bid on any alternate “equal” brand(s) that have not been previously approved
by the District. If such items are bid, the bidder must submit samples as indicated in this
bid. However, an evaluation and testing period may be required to qualify any newly bid
brand(s). The District reserves the right to exclude any brand(s) not previously approved
by the District for bid award consideration if the evaluation and testing period required to
qualify the newly bid brand(s) exceed ten (10 working days after receipt of samples from
the bidder. In such case, the evaluated brand(s) may not be accepted for this bid, but if
deemed as an acceptable “equal” product brand, will be added to the District’s qualified
products list for future consideration.
17. APPROVED BRAND(S)
Brands that have been previously approved by the District, may be included in the
“Specification” sheet. Brands previously approved may not need any further evaluation.
Bidder may bid on these brands provided that there have been no changes made in any
way subsequent to the District’s approval, including but not limited to:
a. Manufacturer make/model
b. Manufacturer/Distributor model (part) number
c. Material and/or quality
d. Design construction
*Note: Sample(s) and/or specification sheets of products may still be required for
previously approved product brands that meet the above criteria, upon the
District’s request.
Information to Bidders 5
18. MATERIAL SAFETY DATA SHEETS (MSDS)
Material Safety Data Sheets must be provided by the successful bidder for all items
awarded and requiring Safety Data Sheets, upon shipment of items ordered. Failure to do
so may be used by the District to refuse an order.
19. WORKER’S COMPENSATION
In accordance with the provisions of Section 3700 of the Labor Code, Contractors shall
secure the payment of compensation to their employees. The Contractor shall sign and
file with the District, a Certificate of Workers Compensation, that will be furnished with
the contract documents, prior to the beginning of any work.
20. DRUG-FREE WORK PLACE
Pursuant to Government Code Section 8355, every person and/or organization awarded a
contract or grant from a State agency, shall certify that it will provide a drug-free work
place. The Contractor shall sign and file with the District, prior to performing work
under this contract, a certificate agreeing to fulfill the terms and conditions of the
Government Code. Such form will be provided by the District with the Contract
documents.
21. CERTIFICATION OF RECYCLED CONTENT
In accordance with provisions of Public Contract Code Section 10308.5, each bidder shall
certify in writing, under penalty of perjury, to the District, the minimum, if not exact,
percentage content, both post-consumer waste and secondary waste as defined in Sections
12161 and 12200, in materials, goods, or supplies offered or products used in the
performance of the contract, regardless of whether the product meets the required
recycled product percentage as defined in Sections 1261 and 12200. The bidder may
certify that the product contains zero recycled content. Forms are furnished with the
Contract Documents.
22. NON-COLLUSION DECLARATION
Each Bidder shall execute and include in their proposal, a Non-Collusion Declaration.
Any offer without such declaration, will be considered non-responsive.
23. ANTI-DISCRIMINATION
It is the policy of the District that in connection with all work performed under any
contract, there be no discrimination against any prospective or active employee engaged
in the work because of race, color, ancestry, national origin, religious creed, sex, age,
sexual orientation, or marital status. The Bidder agrees to comply with applicable
Federal and California laws including, but not limited to, the California Fair Employment
Practice Act, beginning with Government Code Section 12900, Labor Code Section
1735, and Title 5, Division 1, Chapter 1, Subchapter 4 of the California Code of
Information to Bidders 6
Regulations. In addition, the Bidder agrees to require like compliance by any
subcontractors employed on the work by them.
24. FAILURE TO POST SECURITY & EXECUTE AGREEMENT
In the event the bidder to whom the Notice of Intent to Award Contract fails or refuses to
post the required bonds, and return executed copies of the Agreement within fourteen
(14) days from the date of receiving said notice, the District may declare the bidder’s
proposal non-responsive, and may give Notice of Intent to Award Contract to the next
lowest responsive and responsible bidder, or may call for new proposals.
25. TIME FOR COMPLETION
As per the Agreement.
26. NUMBER OF ORDERS
The District anticipates contract term requirements for the supplies and commodities as
listed in the quantities shown on the bid form. The District however, does not guarantee
orders in these amounts, nor shall the District be required to limit its orders to only those
figures. This is an indefinite-quantity bid. Bidders shall not specify minimum or
maximum quantities, or charges for specific order types. Unlimited orders within the
term of the contract shall be allowed to the awarding District for prices quoted. No
minimum order charge shall be permitted.
27. HOLD HARMLESS
The Contractor shall indemnify and hold harmless the District, at their own cost and risk,
its officers, agents, and employees, from every claim or demand made, and every
liability, loss, damage, or expense, of any nature whatsoever, which may be incurred by
reason of:
31.1 Any and all claims under worker’s compensation acts, and other
employee benefit acts with respect to Contractor’s employees, or
subcontractor(s) arising out of Contractor’s work under this Agreement;
31.2 Liability for damages for (1) death or bodily injury to person; (2) injury
to, loss or theft of property; (3) any failure or alleged failure to comply
with any provision of law or; (4) any other loss, damage or expense
arising under either (1), (2), or (3) above, sustained by the Contractor, or
the District, or any person, firm or corporation employed by the
Contractor or the District upon or in connection with the services
covered by this Agreement, except for liability resulting from the sole, or
active negligence, or willful misconduct of the District, its officers,
employees, agents, or independent consultants who are directly
employed by the District;
Information to Bidders 7
31.3 Any loss, injury to, or death of persons or damage to property caused by
any act, neglect, default, or omission of the Contractor, or any person,
firm, or corporation employed by the Contractor, either directly or by
independent contract, including all damages due to loss or theft,
sustained by any person firm or corporation, including the District,
arising out of, or in any way connected with the services covered by this
Agreement, including injury or damage on or off District property; but
not for any loss, injury, death, or damages caused by the sole or active
negligence, or willful misconduct of the District.
28. INSURANCE
The Contractor shall take out, and maintain, prior to commencement of work, and shall
require all subcontractors, if any, insurance adequate to protect him from damages for
personal injury, including death, and damage to property, which may arise from
operations under the Contract. The aforementioned insurance shall include coverage for:
32.1 Worker’s Compensation and Employers Liability Insurance in
accordance with applicable state and federal laws;
32.2 Commercial General Liability Insurance with limits of not less than Two
Million Dollars ($2,000,000.00);
32.3 Automobile Liability Insurance with limits of not less that One Million
Dollars ($1,000,000.00) for accidental death, bodily injury, and property
damage, per occurrence, including coverage for the following:
a) owned, non-owned and hired vehicles;
b) blanket contractual ;
c) broad for property damage;
d) personal injury;
e) products/completed operations.
Such liability insurance policies shall name the District as an additional insured, and shall
agree to defend and indemnify the District against loss arising from operation performed
under the Contract.
29. CERTIFICATION REGARDING DEBARMENT, SUSPENSION OR INELIGIBILITY
FOR AWARD
The following certification is applicable only to contracts for $25,000.00 or more, which
are funded by Federal Funds;
By Signing an Agreement with the District, the Contractor certifies that:
33.1 The Contractor and any of its employees and/or subcontractor(s) are not
presently debarred, suspended, proposed for debarment, or declared
ineligible for the award of contracts by any agency; and
Information to Bidders 8
33.2 Have not, within a three-year period preceding this contract, been
convicted of, or had a civil judgment rendered against them for:
commission of fraud, or a criminal offense in connection with obtaining,
attempting to obtain, or performing a State or local government contract
or subcontract; violation of, or State antitrust statutes relating to the
submission of offers; or commission of embezzlement, theft, forgery,
bribery, falsification or destruction of records, making false statements,
tax evasion, or receiving stolen property; and are not presently indicted
for, or otherwise criminally or civilly charged by a Government entity
with, commission of any of these offenses.
30. REFERENCES
All bidders must include a list of three (3) references of similar scope of work, which the
contractor has completed in the past five (5) years in California. Forms for this purpose
will be furnished with the proposal.
31. GROUNDS FOR SUSPENSION OR TERMINATION OF CONTRACT
The District shall hold the Contractor responsible for any damages which may be
sustained because of the failure or neglect of the Contractor to comply with any terms or
conditions listed herein.
If, in the opinion of the District, the Contractor, at any time during the period of the
contract, otherwise fails to comply with the terms of the contract, the District may,
upon a 45 day written notice to the Contractor, cancel the contract in its entirety, or
cancel or rescind any or all items affected by such default; and may, whether or not the
contract is canceled in whole or in part, procure services elsewhere without notice to the
Contractor. The prices paid by the District at the time such services are procured, shall
be considered the prevailing market prices. Any extra costs incurred by such default
shall be collected by the District from the Contractor in fault.
32. DISPUTES
Except as otherwise provided in this contract, any dispute concerning a question of fact
arising under this contract which is not disposed of by agreement, shall be decided upon
by the Assistant Superintendent of Business Services. Their decision shall be final and
conclusive, unless determined by a court of competent jurisdiction to be fraudulent, or
capricious, or arbitrary, or so grossly erroneous, as to imply bad faith.
The party’s agree to meet and confer in good faith on all matters and disputes under this
Contract. If a dispute is not resolved under the foregoing, the parties may exercise any
right either may have at law, or in equity. Nothing in these paragraphs is meant to limit
either party’s rights.
In connection with any dispute pending decision under this contract, the Contractor shall
proceed diligently with the performance of the contract, and in accordance with the
decision of the Assistant Superintendent of Business Services.
Information to Bidders 9
33. SURETY QUALIFICATIONS AND PROOF OF SUFFICIENCY
All surety company’s must be legally admitted California surety insurers, issued by a
company or individual possessing a Certificate of Authority issued by the California State
of Department of Insurance to transact surety insurance in California. Surety must be
a California admitted surety who is U.S. Treasury listed, and whose U.S. Treasury listing
indicates a bonding capacity in excess of the project cost. If a California admitted surety
insurer issuing a bond does not meet these requirements, the insurer will be considered
sufficient if all of the submittal requirements of Section 995.660 of the California Code
of Civil Procedures are satisfied.
34. CANCELLATION FOR INSUFFICIENT OR NON-APPROPRIATED FUNDS
The Contractor hereby agrees and acknowledges that monies utilized by the District to
purchase the items in the proposal, are public money appropriated by the State of
California or acquired by the District from similar public sources, and is subject to
variation. The District fully reserves the right to cancel this proposal at any time and/or
limit quantities of items due to non-availability or non-appropriation of sufficient funds.
35. SALES TAX
California State Sales or Use Taxes should be included as a separate line item on the
“Proposal Form Worksheets”, if applicable. Do not include Sales or Use Tax in the
price of the product.
36. PROTESTS BY BIDDERS
A bidder may protest a bid award if he/she believes that the award was inconsistent with
Board policy, or the bid’s specifications, or was not in compliance with the law. A
protest must be filed in writing with the Superintendent of Business Services, or designee
within five working days after receipt of notification of the contract award. The bidder
shall submit all documents supporting or justifying the protest. A bidder’s failure to file
the protest documents in a timely manner shall constitute a waiver of his/her right to
protest the award of the contract. The Superintendent of Business, or designee shall
review the documents submitted with the bidder’s claims, and render a decision in
writing within 30 working days. The Superintendent of Business or designee also may
convene a meeting with the bidder in order to attempt to resolve the problem. The bidder
may appeal the Superintendent of Business, or his designee’s decision to the Board. The
Superintendent of Business, or designee shall provide reasonable notice to the bidder of
the time for Board consideration of the protest. The Board’s decision shall be final.
37. SEVERABILITY
If any provision of this bid and or Agreement/Contract shall be unlawful, void, or for any
reason unenforceable, it shall be deemed severable from, and shall in no way effect the
validity or enforceability of the remaining provisions of this bid or Agreement/Contract,
which will remain valid and enforceable according to its term.
Information to Bidders 10
38. GRATUITIES
The Bidder warrants, by signing hereon, that no gratuities (in the form of entertainment,
gifts, or otherwise) were offered or given by the Bidder, or any agent or representative of
the Bidder, to any officer or employee of the District, with a view toward securing the
Contract or securing favorable treatment with respect to any determinations concerning
the performance of this Contract. For breach or violation of this declaration, the District
shall have the right to terminate the Contract, either in whole or in part, and any loss or
damage sustained by the District in procuring on the open market any items which the
Bidder agreed to supply, shall be borne and paid for by the Bidder. The rights and
remedies of the District provided in this clause shall be exclusive and are in addition to
any other rights and remedies provided by law or under the Contract.
39. FORCE MAJEURE
Neither party shall be liable or responsible for the delay or inability to perform as
required under the terms of the Contract as a result of war, riots, civil disturbances, Acts
of God, fire, floods, or other causes totally beyond the control of either party’s delay in
performance or inability to perform. The District shall excuse the Contractor from
performance under this Agreement.
40. QUESTIONS AND CLARIFICATIONS
If any bidder should have any questions or need clarification, please e-mail Simon
Collins , at [email protected], and also copy Daniel Distrola, Agent: Purchasing,
at [email protected] . Rialto Unified School District will not reply to questions
asked via telephone or in person.
All questions and clarifications must be submitted by the date specified on the front cover
of the Bid. Questions submitted after this deadline will not be answered. Oral
communications with District employees, contractors, and consultants concerning this
Bid shall not be binding on the District, and shall in no way excuse the bidder of their
obligations set forth in the Bid.
Information to Bidders 11
41. PIGGYBACK CLAUSE
For the term of this contract, and any mutually agreed extension pursuant to this request
for bid, at the option of the vendor, other school district’s and community college
district’s, any public corporation, or agency, including any county, city, town, or public
corporations or agency’s within the State of California, may purchase, lease-purchase, or
rent identical item(s) at the same price and upon the same conditions pursuant to sections
20118 (K-12), and 20652 (Community Colleges) of the Public Contract Code.
The Rialto Unified School District waives its right to require such other districts and
offices to draw their own warrants in favor of the District as provided in said code
sections.
Acceptance or rejections of this clause will not affect the outcome of this bid.
Piggyback option granted_____________
(Please initial)
Piggyback option not granted__________
Exclusions:
1
RIALTO UNIFIED SCHOOL DISTRICT
RULES FOR SUBMITTING BIDS
1. Proposal Submittal Deadline: The proposal submittal deadline is June 6, 2019 at 10:00
A.M. Proposals must arrive in the Purchasing Department, 260 S. Willow Ave., Rialto,
CA. 92376, by proposal deadline.
Bidders are solely responsible for ensuring their proposal is received in the Purchasing
Department in accordance with the proposal requirements, before the “Proposal
Submittal Deadline”, and at the place specified. The Rialto Unified School District shall
not be responsible for any delays in mail or by common carriers, or by transmission
errors or delays or mistaken delivery. Delivery of the proposal shall be made at the office
specified in this Bid. Deliveries made before the Date and Time Due, but to the wrong
department will be considered non-responsive unless re-delivery is made to the office
specified before the Date and Time Due.
2. Proposals must be received on or before the due date and time due. Proposals received
after the submittal deadline will be considered late, and will not be considered for award.
3. The Rialto Unified School District reserves the right to extend the “Proposal Submittal
Deadline”, when it is in the best interest of the District.
4. Proposals may not be submitted by facsimile or by electronic transmission.
5. To be considered for award, each proposal shall be made on forms furnished by the
Rialto Unified School District.
6. The Date and Time Due is FIRM. Proposals will not be accepted after the Date and
Time Due, and will be returned to the Bidder unopened. To be considered for award,
each proposal shall be signed by an authorized representative of the Company.
7. Proposals may be submitted by hand, by courier, or any other method specified herein.
Proposals must be submitted in a sealed envelope.
8. Provide 2 hard copies of the whole proposal, both with original, wet signatures.
Specifications 1
RIALTO UNIFIED SCHOOL DISTRICT
BID NO. 18-19-010
SCOPE OF WORK/SPECIFICATIONS
1. SPECIFICATIONS:
Brand names are included for descriptive purposes, to indicate the quality, design, and utility
desired. These specifications are not intended to restrict competition. Bids should be based on
identical, or equivalent items. Each bidder shall indicate the brand name, and item number of
brands being bid, and shall submit all samples in accordance with the “Samples” provision of this
bid. Specifications must be sent prior to, or with the bid form, on items bid as an “alternate” or
“equal”.
* Paper products are to be “virgin” fiber, not recycled paper.
* Toilet paper goods are to meet or exceed EPA standards.
Bid each item separately. The list states the approximate quantities of each item need per year.
The District reserves the right to adjust the quantities of supplies ordered from the items on
Attachment “A”, and contingent upon funds available.
The District reserves the right to award a Contract to one bidder, or multiple bidders.
2. SCOPE OF WORK:
To provide to the District, custodial and other District warehouse supplies in a timely manner.
All items bid, will be reviewed on an individual basis. “All or None” bids will not be accepted.
* Items offered must be brand new, unused, and not previously sold to another
customer.
* Vendor shall provide a dedicated sales representative, available by phone or e-mail, and
who shall make regular scheduled visits to the Purchasing Office.
* Vendor shall provide one (1) remittance address.
* Provide delivery of an order within the specified delivery times.
* All orders must include an itemized packing slip.
* All packages must clearly state on the outside of the packaging, the PO number, and
name of Vendor.
* Contractor shall allow sixty (60) days to report shortages, damages and/or returns for any
reason.
3. CONTRACT PERIOD & EXTENSION:
Contract Period: The initial term for the contract shall be for a period of TWO (2) years. The
approximate initial term will be from August 15, 2019 to August 14, 2021.
Specifications 2
Contract Extension: The District reserves the right to consider the extension of the bid for 1
additional year, beginning the day after the end of the initial term. In addition, the District
reserves the right to further extend this contract to the full extent allowed by law. Factors that the
District will take into consideration in exercising this option will be satisfactory service being
rendered by the holder(s) of the contract, and that any price increase requested for the extension,
be a nominal amount, and not excessive as measured by local market conditions. A price increase
request shall be fully justified by the Contractor, and proved by submission of economic data
from independent sources.
4. DELIVERY REQUIREMENTS & HOURS FOR DELIVERY:
Custodial products and other supplies are to be delivered to the District’s Warehouse, 260 S.
Willow Ave., Rialto, Ca 92376. Hours of delivery are from 7:00 a.m. to 3:30 p.m.
All products and supplies are to be delivered complete, according to the purchase orders that will
be generated for each product and supply for the year.
5. PRICING:
All prices bid, shall be exclusive of State and Local Sales or Use Tax. Rialto Unified School
District is Federal Excise Tax exempt.
Prices to be computed F.O.B. RIALTO, CA. No additional freight charges are to be added to
the invoices.
Prices shall be firm for the first 12 months of the contract period. An increase may be
allowed per renewal thereafter by mutual agreement of the parties.
Adjustment of Contract Rates: The Rialto Unified School District reserves the right to adjust
the rates, effective April 1st, of each year of this contract. Any and all increases shall be limited
to the percent of increase of the Consumer Price Index (CPI) for urban consumers for the Los
Angeles-Anaheim-Riverside-San Bernardino metropolitan area on an averaged, annual basis, as
of March 1st . The Contractor must submit their request in writing, for this adjustment, no later
than March 15th , of the current year of the contract. A review of the Contractors performance
and costs, will be used to determine the feasibility of any such adjustments. Rate adjustment shall
not be greater than five percent (6%). If the District denies the request, the Contractor may
appeal to the Assistant Superintendent of Business, and provide additional evidence as to why the
increase is warranted. The final decision to grant an increase rests solely with the Assistant
Superintendent of Business. It is expressly understood that Contract rate increases are not
automatic, or guaranteed.
Rate changes are to coincide with the contract extension term.
The District will not approve an adjustment to the rate schedule in the event that a Federal Fuel
tax is imposed.
The Contractor, when requesting an annual increase, will provide the District with the CPI
formula information. Contractor(s) must notify the District in writing of their desired price
changes for the upcoming extension period no later than June 1st of the current year contract.
Specifications 3
The District reserves the right to reject said price changes, and to not renew the contract, if it is to
be in the best interest of the District, and can purchase product(s) from a different supplier.
NOTE: All requests for rate adjustments must be received by the District’s
Purchasing Department, 260 S. Willow Ave., Rialto, CA 92376, in writing,
no later than March 15th
of the current year Contract.
6. QUANTITY:
The total quantity shown on the bid form agreement is approximate, and is for bid evaluation
purposes only. The quantity is not guaranteed.
Rialto Unified School District will not be obligated or required to purchase any of the
contractor’s surplus inventories resulting from the expiration of this contract.
7. DELIVERY TRUCKS:
The contractor is required to make deliveries at the time specified on the Purchase Order, in
vehicles suitable for the location. These vehicles shall be equipped as required by applicable
laws, to successfully complete delivery.
8. INVOICING REQUIREMENTS:
An itemized invoice for each delivery must be sent to: Rialto Unified School District Fiscal
Services, 182 E. Walnut Ave., Rialto Ca 92376.
Payment will be made to the Contractor, minus any cash discounts provided for on the
“Introduction Page”.
State, and local sales and/or use tax shall be added to the invoice. All delivery tickets must be
signed by a Rialto Unified School District employee.
Disputed invoices will be returned to the vendor unpaid and the District will process payment
when a corrected invoice is presented.
9. CONTRACTOR’S RESPONSIBILITY:
The Contractor shall perform all deliveries to Rialto Unified School District in a safe and
professional manner. The Contractor’s equipment shall be in good working order, and all
personnel shall be trained in safety measures to preclude accidents and endangering Rialto
Unified School District personnel, or property.
The Contractor shall have adequate equipment for delivery of goods on proposed contract.
10. CONTRACTOR’S GUARANTEE:
By quoting, the contractor guarantees to make delivery of all items quoted, either from his stock,
from his warehouse stock, or via the manufacturer. If unavailable from Seller’s stock, or if Seller
is unable to secure from his warehouse or manufacturers, it shall be the Seller’s responsibility to
see that the item(s) are obtained from any other source having the item(s) in stock.
Specifications 4
11. INSURANCE REQUIREMENTS:
The Contractor shall maintain insurance satisfactory to the District, during the term of the
contract. The Contractor shall furnish evidence to the District, not less than fifteen (15) calendar
days before new or renewed coverage is required. Such evidence shall be in the form of a
Certificate of Insurance, issued to the Rialto Unified School District, 182 East Walnut, Rialto
California 92376, and shall include thirty a (30) day notification to the District of cancellation or
change in the policy. This notice shall be provided by the insurance carrier(s).
The Contractor shall take out and maintain, at all times during this contract, the following policies
of insurance:
Public Liability and Property damage insurance
Worker’s Compensation & Employer’s liability insurance
Automobile Liability Insurance
See the “Information to Bidders” sheet for full details.
12. TERMINATION:
The parties to this contract may, with a forty-five (45) day written notice to either party, cancel
this contract in whole or in part at any time during the period of this contract. Also see
“Information to Bidder” section #36 for additional information.
13. CONTRACTOR STATUS, HOLD HARMLESS CLAUSE:
A. While engaged in carrying out and complying with terms and conditions of this contract,
the Contractor is an independent contractor and not an officer, agent, or employee of the
District.
B. The Contractor agrees to and does hereby indemnify and hold harmless the District, its
officers, agents, and employees from every claim or demand made and every liability,
loss, damage, or expense of any nature whatsoever, which may be incurred by reason of:
1. Liability for damages for (1) death or bodily injury to persons, (2) injury to
property, or (3) any other loss, damage or expense arising under either (1) or (2)
above, sustained by the Contractor or any person, firm or corporation employed
by the Contractor upon or in connection with the work called for in the
Agreement, except for negligence or willful misconduct of the District, its
officers, employees, agents, or independent contractors who are directly
employed by the District, or for defects in design furnished by such persons.
2. Any injury to, or death of persons or damage to property, sustained by any
person, firm, or corporation, including the District, arising out of, or in any way
connected with the work covered by this Agreement, whether said injury or
damage occurs either on, or off school district property, except for liability for
damages which result from the sole negligence or willful misconduct of the
District, its officers, employees, agents, or independent contractors who are
directly employed by the District, or for defects in design furnished by such
persons.
Specifications 5
3. The Contractor, at their own expense, cost, and risk, shall defend any and all
actions, suits, or other proceedings that may be brought or instituted against the
District, its officers, agents, or employees on any such claim, demand, or liability
and shall pay or satisfy any judgment that may be rendered against the District,
its officers, agents, or employees in any action, suit, or other proceedings as a
result thereof, but not for any loss, injury, death, or damages caused by the sole
or active negligence or willful misconduct of the District.
14. DISPUTES:
The parties agree to meet and confer in good faith on all matters and disputes under this
Contract. If a dispute if not resolved under the foregoing, the parties may exercise any
right either may have at law, or in equity. Nothing in these paragraphs is meant to limit
either parties rights. Also see “Information to Bidders” #37.
15. POTENTIAL LABOR DISPUTE:
Whenever the Contractor has knowledge that any actual or potential labor dispute is delaying or
threatens to delay the timely performance of this contract, the Contractor shall immediately give
notice thereof, including all relevant information with respect thereto, to the Purchasing
Department of the Rialto Unified School District.
16. COMPLETION OF QUOTE:
When no manufacturer is specified, the Bidder must indicate the manufacturer brand being bid.
When brand or manufacturer is specified, bidder may bid substitute items as “equals,” except
those items marked “No Substitute.” Bidder must be able to justify any substituted item by
submitting samples when called for. The District reserves the exclusive right to accept or reject
any item. Bidder shall complete the quote by filling in all blanks. Indicate if there is a minimum
quantity required with the order.
Incomplete proposals will not be accepted.
THE RIALTO UNIFIED SCHOOL DISTRICT RESERVES THE RIGHT TO REJECT ANY
AND ALL BIDS AND TO WAIVE ANY DEFECT OR IRREGULARITY IN BIDDING OR
ANY PORTION THEREOF.
-END OF DOCUMENT-
Bid Form Agreement 1
RIALTO UNIFIED SCHOOL DISTRICT
BID NO. 18-19-010
WAREHOUSE CUSTODIAL STOCK SUPPLIES
BID FORM AGREEMENT
TO: RIALTO UNIFIED SCHOOL DISTRICT, acting by and through its Governing Board,
herein called “District”
FROM:________________________________________________________________________
(Proper Name of Bidder)
1. Pursuant to, and in compliance with, your Notice to Bidders/Invitation for Bid, and other
documents relating thereto, the undersigned bidder having familiarized himself with the
terms of the contract, the local conditions affecting the performance of the contract, and
the cost of the work at the place where the work is to be done, hereby proposes and
agrees to perform within the time stipulated, the contact, including all of its component
parts, and everything required to be performed, including its acceptance by the District,
and to provide and furnish any and all of the labor, materials, tools, expendable
equipment, and all utility and transportation services necessary to perform the contract
and complete in a workmanlike manner all of the work required in connection with the
following:
BID NO. 18-19-010
WAREHOUSE CUSTODIAL STOCK SUPPLIES
All in strict conformance with the drawings, and other contract documents on file at the
Business Office of said District for amounts set forth herein.
2. In order to be a responsive/responsible bidder, required documents must be submitted as
a total proposal response. If any one of the required documents are not included, the
proposal will be declared non-responsive, and will not be accepted. Bidders submitting a
NO BID response, are to return the “NO-BID Response Form”, in order to remain on the
District’s Bidder’s List
3. ADDENDA
The undersigned has thoroughly examined any and all Addenda, (if any), issued during
the proposal period, and is thoroughly familiar with all contents thereof and
acknowledges receipt of the following Addenda:
(Bidder to list all addenda)
ADDENDUM NO:______ DATE RECEIVED:________________
ADDENDUM NO:______ DATE RECEIVED:________________
ADDENDUM NO:______ DATE RECEIVED:________________
Bid Form Agreement 2
4. This Proposal is to be submitted by 10:00 A.M., JUNE 6, 2019 and include the
following documents:
Bid Form Agreement
Bid Pricing Sheet - Attachment “A” Certification of Recycled Content
General Information Form Certificate for Worker’s Compensation
Reference Sheet Certificate for Drug-Free Workplace
Lobbying Debarment Suspension Certification
Non-Collusion Declaration
5. Price must include any and all charges. Fill in all blank sections. If you are not bidding
on an item, insert N/B in the section.
6. BID PRICING:
The bid pricing shall include all items as indicated and as specified for in the “Scope of
Work/Specification Sheet”, “Scope of Work” section. The Bid Pricing total shall include
all labor, materials, services, warranty and support necessary to complete the project,
including all sales, State and Local taxes, license, and insurance costs, if any.
Completion and submittal of Attachment “A” - Bid Pricing Sheet is required.
SUB-TOTAL OF ITEMS BID ON:$________________________________________
SALES TAX 7.75%: $________________________________________
TOTAL WITH SALES TAX: $_________________________________________
7. Failure to complete and sign the bid form agreement will result in disqualification of the
bid.
8. In submitting this proposal, the vendor acknowledges that the Information to Bidders, and
the Scope of Work/Specification Sheet, are an integral part of the Contract Documents,
and that the Information to Bidders and Scope of Work/Specifications have been read,
understood, and accepted by the bidder. The bidder understands and agrees not to
disclaim knowledge of the meaning, and effect of any term or provision, and agrees to
strictly abide by their meaning and intent. The undersigned agrees to furnish and deliver
the goods and/or services in strict accordance with these specifications, instructions,
conditions, provisions, and the prices quoted herein.
9. Time for Completion: Any and All supply needs under this Contract, shall be
completed as specified in the “Scope of Work/Specification” sheet.
10. Delivered items are to be delivered prepaid to Rialto, California. All costs for delivery,
insurance, freight, or the packing of the said items is to be borne by the bidder.
11. It is understood that the District reserves the right to reject this proposal, and that the
proposal shall remain open to acceptance, and is irrevocable for a period of Sixty (60)
days.
12. It is understood and agreed that if written notice of acceptance of this proposal is mailed
faxed, or delivered to the undersigned after the opening of the proposals, and within the
time this proposal is required to remain open, or at any time thereafter before this
Bid Form Agreement 3
proposal is withdrawn, the undersigned will execute and deliver to the District a contract
in the form attached hereto in accordance with the proposal as accepted, and that the
contractor will also furnish and deliver to the District FIVE (5) executed copies of the
Performance and Payment Bonds as specified, all within FOURTEEN (14) days after
receipt of the Notice of Award Letter, and that the work under the contract shall be
commenced by the undersigned bidder, if awarded the contract, on the date to be stated in
the District’s Notice to Proceed Letter, and shall be completed by the Contractor in the
time specified in the contract documents.
13. The Notice of Award Letter, and/or other correspondence, will be addressed to the
undersigned at the address stated below.
14. The names of all persons interested in the foregoing proposal as principals are as follows:
_________________________________________
_________________________________________
IMPORTANT NOTICE: If the bidder, or other interested person is a corporation, state
legal name of corporation, also names of the president, secretary, treasurer, and managers
thereof; if a co-partnership, state true name of firm, also names of all individual co-
partners composing firm; if bidder or other interested person is an individual, state first
and last names in full.
15. The undersigned bidder declares that he or she is licensed in accordance with the act
providing for registration of contractors and the documentation of licensor is as follows:
License # Co. Name Classification Expiration Date__
1.
2.
3.
If the bidder is a joint venture, each member of the joint venture must include the above
information.
The undersigned certifies (or declares) under penalty of perjury under the laws of the
State of California, that the foregoing is true and correct.
16. The Contractor hereby certifies that it is, and at all times during the performance of work
hereunder shall be, in full compliance with the provisions of the Immigration Reform and
Control Act of 1986 (“IRCA”) in the hiring of its employees, and the bidder shall
indemnify, hold harmless and defend the District against any and all actions, proceedings,
penalties or claims arising out of the bidder’s failure to comply strictly with the IRCA.
17. In the event the bidder to whom the Notice of Award is given, fails or refuses to post the
required bonds and return executed copies of the Agreement form within FOURTEEN
(14) calendar days from the date of receiving the Notice of Award letter, the District may
declare the Bidder’s proposal non-responsive, and may give Notice of Intent to Award
contract to the next lowest responsive and responsible bidder.
Bid Form Agreement 4
18. Having carefully examined all of the required bid documents, we hereby submit this
bid with the following documents: Bid Form Agreement, Bid Pricing Sheet, Non-
Collusion Declaration, and all other “Required Documents”.
19. Piggyback Clause: For the term of the contract, and any mutually agreed extension
pursuant to this request for bids, at the option of the vendor, other school district’s and
community college district’s, any public corporation or agency, including any county,
city, town, or public corporations or agency with the State of California, may purchase,
lease-purchase, or rent the identical item(s) at the same price and upon the same
conditions pursuant to sections 20118 (K-12) and 20652 (Community Colleges) of the
Public Contract Code.
The Rialto Unified School District waives its right to require such other districts and
offices to draw their warrants in the favor of the District as provided in said code
sections.
Acceptance or rejections of this clause will not affect the outcome of this bid.
Piggyback option granted_____________
(Please initial)
Piggyback option not granted__________
20. Pursuant to Section 4552 of the Government code, in submitting a bid to the District, the
bidder offers and agrees that if the proposal is accepted, it will assign to the District all
rights, title, and interest in, and to all causes of action it may have under Section 4 of the
Clayton Act (15 U.S.C. Section 15) or under the Cartwright Act, Chapter 2 (commencing
with Section 16700) of Part 2 of Division 7 of the business and Professions Code),
arising from purchases of goods, materials or services by the bidder for sale to the
purchasing body pursuant to the bid. Such assignment shall be made and become
effective at the time the purchasing body tenders final payment to the bidder.
NOTE: If the bidder is a corporation, the legal name of the corporation shall be set forth below
together with the signature of the authorized officers or agents, and the documents shall bear the
corporate seal; if bidder is a partnership, the true name of the firm shall be set forth together with
the signature of the partner or partners authorized to sign contracts on behalf of the partnership.
Exclusions:
Bid Form Agreement 5
BY SUBMISSION OF THIS PROPOSAL, THE BIDDER DECLARES UNDER PENALTY
OF PERJURY, AND UNDER THE LAWS OF THE STATE OF CALIFORNIA, THAT
THE INFORMATION CONTAINED BELOW IS TRUE, CORRECT AND COMPLETE.
COMPANY NAME: _____________________________________________
LEGAL NAME OF CORP.: _____________________________________________
ADDRESS: _____________________________________________
_____________________________________________
BY: _____________________________________________ SIGNATURE OF BIDDER
_____________________________________________ PRINTED NAME
TITLE: _____________________________________________
DATE: _____________________________________________
Telephone #_________________________________
Fax #______________________________________
E-mail address_______________________________
Other partners_______________________________
_______________________________
END OF DOCUMENT
Bidder's Company Name & Address:_________________________________________________________
_________________________________________________________
_________________________________________________________
STOCK #DESCRIPTION CLASSIFICATION UOI
EST. NEED (YEAR)
UNIT COST EXTENDED COST
BRAND/ITEM #
300100 ABSORBENT POWDER COMPOUND NILOGEL 16 OZ (6 PER CS) **SDS REQUIRED** for industrial use to Absorb and deodorize all water-based spills. MFR: NILODOR, PROD #8-NLC OR EQUALWAXIE ITEM # 910730 OR EQUAL
CUSTODIAL SUPPLY CAN
80
300120 BLEACH, MIN. 5.25% SODIUM HYPOCHLORIDE 128 OZ (MAXIMUM OF 4 PER CASE) BID IS TO BE ON 4 PER CASE MAXIMUM NO EXCEPTIONS DISTRICT APPROVED PRODUCT MFR: CLOROX, PROD #44600 OR EQUAL . **SDS REQUIRED**
CUSTODIAL SUPPLY GAL
950
300130 BRACE, FOR PUSH BROOMS, METAL GUARDIAN BROOM BRACE FOR PUSH BROOMS # FP GUARDIAN CUSTODIAL SUPPLY EA
24
300140 BROOM HANDLE, 60'' WOOD, W/METAL TIP, THREADED GORM # 462050 WAXIE # 050931 OR EQUAL60' BROOM HANDLE W/METAL THREAD TIP
CUSTODIAL SUPPLY EA
60
300150 BROOM HANDLE, 72'' W/METAL TIP WAXIE # 050-941 THREADED WOOD BROOM HANDLE, 72' WITH METAL TIP 15/16' DIAMETER 050941 DISTRICT APPROVED PRODUCT MFR: PREMIER PROD #70305 OR EQUAL
CUSTODIAL SUPPLY EA
25
300160 BROOM, ANGLED PLASTIC 14'' SWEEP 42'' HANDLE 12 /CS WAXIE ITEM # 2051291 OR EQUAL CUSTODIAL SUPPLY EA 150300170 BROOM, INDOOR PUSH 24'' HEAD ONLY Waxie # 050140 OR EQUAL CUSTODIAL SUPPLY EA 18300180 BROOM, OUTDOOR PUSH 24'' HEAD ONLY # 900-301 CUSTODIAL SUPPLY EA 24300190 BOWL SCRUBBER, GREEN FLOWER TYPE PIONEER # 27-096-02 OR EQUAL CUSTODIAL SUPPLY EA 200300200 BRUSH, CARPET SPOT CUSTODIAL SUPPLY EA 24300210 COUNTER BRUSH, W/ HANDLE 8'' X 2-1/2'' # K2112 CUSTODIAL SUPPLY EA 9300220 BRUSH, NYLON TOOTHBRUSH SIZE CUSTODIAL SUPPLY EA 32300230 BRUSH, 8" ROTATING/SWIVEL HEAVY GRIT SCRUB. W/ BROOM HANDLE ATTACHMENT WAXIE ITEM#
2060115 OR EQUAL CUSTODIAL SUPPLY EA14
300240 BRUSH, TILE AND GROUT CUSTODIAL SUPPLY EA 55300250 BRUSH, BRASS WIRE TOOTHBRUSH SIZE
CUSTODIAL SUPPLY EA46
300260 CLEANER, TOILET BOWL, "SUPERTHICK" PIONEER CHEMICAL PRODUCT# 184732 NO SUBS 12 QUARTS PER CASE **SDS REQUIRED**
CUSTODIAL SUPPLY QT
820
300280 CARPET CLEANER, EXTRACTOR1-GAL. MAINTEX ITEM # 118004 OR EQUAL 4 PER CASE MAXIMUM SDS REQUIRED CUSTODIAL SUPPLY GAL
188
300290 COMET CREME CLEANSER DISINFECTANT 32 OZ **SDS REQUIRED**
CUSTODIAL SUPPLY QT
110
300300 COMET, LIQUID CLEANER, W/ BLEACH 32 OZ.DISTRICT APPROVED PRODUCT #870370 - MFR: PROCTOR & GAMBLE CO PROD#PGC #02287 **SDS REQUIRED**
CUSTODIAL SUPPLY QT
455
300305 CLEANER / DEODORANT #3, ENZYME BASE 1 CASE 4 / 64 OZ. 1 GPM 4/64 OZ. DILSOL# MAINTEX #3 ITEM NUMBER 110364T1 ( NO SUBS) SDS SHEET TO BE SUBMITTED WITH EACH DELIVERY CUSTODIAL SUPPLY CS
144
300306 CLEANER, MULTIUSE OXY #405 4 GPM 4 64 OZ. PER CASE DILSOL MAINTEX PRODUCT # 184064T4 (NO SUBS) SDS SHEET TO BE SUBMITTED WITH EACH DELIVERY CUSTODIAL SUPPLY CS
144
300310 CLEANER, COMPLETE RESTROOM. JUST RIGHT MAINTEX ITEM# 184704 OR EQUAL 4 PER CASE MAX **SDS REQUIRED** CUSTODIAL SUPPLY GAL
250
300320 WINDOW & GLASS CLEANER ,1 GAL W/ LABEL. **SDS REQUIRED** NOTE: SECONDARY LABELS FOR QUART BOTTLES TO BE PROVIDED AT NO CHARGEBID IS TO BE ON 4 PER CASE MAXIMUM NO EXCEPTIONS CUSTODIAL SUPPLY GAL
179
300321 WINDOW & GLASS CLEANER , QUART SPRAY BOTTLE W/ LABEL. **SDS REQUIRED**
CUSTODIAL SUPPLY QT
72
300330 SPRAY 9 MULTIPURPOSE CLEANER NO SUBS QT. SPRAY BOTTLE SDS SHEET TO BE SUBMITTED WITH EACH DELIVERY
CUSTODIAL SUPPLY QT
749
300340 CLEANER, STAINLESS STEEL , METAL BRITE OR EQUAL NON AEROSAL, 32 OZ SDS SHEET TO BE SUBMITTED WITH EACH DELIVERY
CUSTODIAL SUPPLY QT
72
300350 CLEANER, SUPER 60 DISINFECTANT FOAMER 5 GALLON PAIL PIONEER CHEMICAL PRODUCT NO SUBS SDS SHEET TO BE SUBMITTED WITH EACH DELIVERY
CUSTODIAL SUPPLY EA
276
300360 CLEANER, SUPER GREEN CLEANER 5 GAL PIONEER CHEMICAL PRODUCT NO SUBS SDS SHEET TO BE SUBMITTED WITH EACH DELIVERY
CUSTODIAL SUPPLY EA
145
300370 CLEANER, SUPER SHINE GREEN CONCENTRATE 5 GAL PIONEER CHEMICAL PRODUCT NO SUBS SDS SHEET TO BE SUBMITTED WITH EACH DELIVERY
CUSTODIAL SUPPLY EA
143
300380 CLEANER, 'GERMICIDAL' DISINFECTANT SPRAY, 20 OZ AEROSAL (CAN) (12 PER CASE) WAXIE # 170081 FOR ''SWISH'' NO SUBS. SDS SHEET TO BE SUBMITTED WITH EACH DELIVERY
CUSTODIAL SUPPLY CAN
727
300385 CONNECTOR, ''Y'', PORTAFILL W/ 2 SHUTOFF, PLASTIC MAINTEX PRODUCT # 2625123 (NO SUBS) CUSTODIAL SUPPLY EA
36
300390 TOILET SEAT COVER, HALF FOLD 20 PKG/ CASE 250 SHEETS PER PKG CUSTODIAL SUPPLY CS
217
300410 NO FOAM, CONCENTRATED DEFOAMER QUART BOTTLE, FOR VACUUM PICKUP TANK SDS REQUIREDCUSTODIAL SUPPLY QT
90
300420 FRESH-N-UP GEL, ORCHARD SCENT PIONEER JELLED ODOR CONTROL NO SUBS
CUSTODIAL SUPPLY QT
68
300430 FRESH-N-UP GEL TROPICAL SCENT PIONEER JELLED ODOR CONTROL NO SUBS
CUSTODIAL SUPPLY QT
103
300440 DISINFECTANT HOSPITAL SPRAY15 OZ. CAN (EQUAL TO LYSOL) SDS SHEET TO BE SUBMITTED WITH EACH DELIVERY
CUSTODIAL SUPPLY CAN
181
300460 DISPENSER, FOR BROWN ROLL TOWEL TORKS H21 MODEL 84TR ONLY, COLOR: SMOKE. NO SUBS. CUSTODIAL SUPPLY EA
100
300465 DISPENSER, PORTAFILL, SAFELINK MAINTEX PRODUCT # SL1DGAP-1 (NO SUBS) CUSTODIAL SUPPLY EA
36
300480 DISPENSER, FOR OMNIAIR OR SSS SURPASS REFILLS WAXIE PRODUCT (151801) SSS PRODUCT# 67048 OR EQUAL.
CUSTODIAL SUPPLY EA
34
300500 DISPENSER, FOR BLUE FOAM SOAP / HAND SANITIZER WITH RUSD LABEL PROD. CODE 9133R (24 PER CASE) PIONEER ONLY **NO SUBS** CUSTODIAL SUPPLY EA
144
300510 TOILET TISSUE DISPENSER, JUMBO PLASTIC WITH STUB (TRANSLUCENT SMOKE) GEORGIA - PACIFIC # 59350 OR VISTA BRAND # 59350 NO SUBS CUSTODIAL SUPPLY EA
114
300520 DOLLY, BLACK RND FOR 32 GAL GARBAGE CAN RUBBERMAID BRAND # FG264000BLA NO SUBS
CUSTODIAL SUPPLY EA
100
300530 DUST MOP HEAD, MICRO FIBER ONLY 24'' X 3'' CUSTODIAL SUPPLY EA
100
300540 DUST MOP HEAD 36''X 3'' MICRO FIBER ONLY CUSTODIAL SUPPLY EA 100300579 DUSTER EXTENSION POLE 36'' TO 6' HYGEN RUBBERMAID
# Q755 ONLY NO SUBS (COMES IN CASE OF 6. ) CUSTODIAL SUPPLY EA
36
300580 DUSTER, MICRO FIBER FRAME Q850 QUICK CONNECT RUBBERMAID ONLY. MFI# FQ85000BK00. NO SUBSTITUTES CUSTODIAL SUPPLY EA
24
300590 DUSTER SLEEVE REPLACEMENT FOR MICRO FIBER DUSTER Q851 RUBBERMAID ONLY # FQ85100GR00 NO SUBS CUSTODIAL SUPPLY EA
22
300600 DUST PAN WITH BROOM KIT, PLASTIC W/ CLIP HARPER MFG # 497-1 / PIONEER# 20-971-08 NO SUBS
CUSTODIAL SUPPLY EA
66
300610 EXTENSION CORD 50' HI GRADE WITH INDICATOR LIGHTED ENDS (NO EXCEPTIONS) CUSTODIAL SUPPLY EA 109300620 E-Z REACH PICKER 32' W/ PLAIN SLEEVE. ALLUMINUM FRAME W/ PLASTIC HAND GRIP MFG # 32S-PS-1 NO
SUBS CUSTODIAL SUPPLY EA146
300640 FRAME, , DUST MOP STEEL 24'' X 3'' PC24 X 3 CUSTODIAL SUPPLY EA 18
300650 FRAME, , DUST MOP STEEL 36'' X 3'' CUSTODIAL SUPPLY EA
14
300655 FRAME, HAND HELD 9'' FOR MICROFIBER SURFACE PAD CS/10SSS NEXGEN GORM ITEM # 446426 OR EQUAL CUSTODIAL SUPPLY EA
36
300660 GARBAGE CAN, 32 GALLON GRAY WITHOUT LID #3200GY RUBBERMAID NO SUBS CUSTODIAL SUPPLY EA 190300680 GLOVES, NITRILE, NON-POWDER LATEX FREE, LARGE
CCP PROWORKS BRAND OR EQUAL SPECSBLACK ONLY (NO SUBS) **SAMPLE REQUIRED**
CUSTODIAL SUPPLY BX
1000
300700 GLOVES, NITRILE, NON-POWDER LATEX FREE, X-LARGE CCP PROWORKS BRAND OR EQUAL SPECSBLACK ONLY(NO SUBS) CUSTODIAL SUPPLY BX
900
300710 GLOVES, NITRILE, NON-POWDER LATEX FREE, MEDIUM CCP PROWORKS BRAND OR EQUAL SPECS. BLACK ONLY (NO SUBS) CUSTODIAL SUPPLY BX
550
300720 GLOVES, SYNTHETIC VINYL, LATEX FREE POWDER FREE, LARGE, 10 BX PER CASE CUSTODIAL SUPPLY BX 200300730 GLOVES, SYNTHETIC VINYL, LATEX FREE POWDER FREE, MEDIUM, 10 BX PER CASE CUSTODIAL SUPPLY BX 150300750 GLOVES, SYNTHETIC VINYL, LATEX FREE POWDER FREE, X LARGE, 10 BX PER CASE CUSTODIAL SUPPLY BX 100300760 GLASSES, SAFETY, CLEAR PLASTIC
CUSTODIAL SUPPLY EA
24
300770 GRAFFITI REMOVER, MOTSENBOCKERS ''LIFT OFF'' OR ENVIROTEK GRAFFITI XWAXIE PRUDUCT # 410263 SDS REQUIREDNO SUBSTITUTIONS CUSTODIAL SUPPLY QT
160
300780 GUM D'SOLVE, LIQUID CHEWING GUM REMOVER PIONEER PRODUCT # PC1053QT NO SUBS SDS REQUIRED
CUSTODIAL SUPPLY QT
150
300785 GUM FREEZE, ''GUM AWAY'' GUM REMOVER, CAN. SPECIFY OZ PER CAN SDS REQUIREDMFG. # 060080 CUSTODIAL SUPPLY CAN
102
300790 MOP HANDLE 60'', WOOD W/SPRING LOCK CUSTODIAL SUPPLY EA
45
300800 HANDLE, 60'' DUST MOP HANDLE, FLEXCLIP, HEAVY DUTY PIONEER ITEM # 20-820-07 OR EQUAL NO SUBS CUSTODIAL SUPPLY EA
60
300810 DOODLEBUG PAD HOLDER 3M # 6472 OR EQUAL CUSTODIAL SUPPLY EA 40
300820 HOLDER, RETRACTABLE FOR SAFETY SINGLE EDGE RAZOR BLADES MS-410 - METAL CUSTODIAL SUPPLY EA 120300830 WATER KEY, CONTROL TOOL, 4 WAY - METAL CUSTODIAL SUPPLY EA 30300840 KNIFE, PUTTY 1-1/2' METAL BLADE PLASTIC OR WOOD HANDLE. 24/BX ITEM # 280106 OR EQUAL
CUSTODIAL SUPPLY EA114
300900 FLUORESCENT TUBE 48'' BI-PIN T8 32 WATT RAPID START, SYLVANIA 21999-7. CS /30 NO SUBS
CUSTODIAL SUPPLY CS
200
300910 GARBAGE CAN LINER, 32 GALLON, 32X43, MINIMUM OF 1.5 MIL, LOW DENSITY POLYETHYLENE, CLEAR ROLL ONLY 20 ROLLS / 200 PER CSDISTRICT APPROVED PRODUCT MFR: REPUBLIC BAG PROD# MO10 1.5 MIL MINIMUM SPECS NO EXCEPTIONS **SAMPLE REQUIRED**
CUSTODIAL SUPPLY CS
2336
300920 LINER, SMALL WASTE BASKET .7 MIL MINIMUM. 24 X 27 (ROLL) 250/CS MINIMUM. REPUBLIC BAG# 055020 OR EQUAL. CUSTODIAL SUPPLY CS
250
300930 SILICONE SPRAY, ALL PURPOSE 10.75 OZ PRO 2 SILICONE MSDS REQUIRED CUSTODIAL SUPPLY CAN 25
300940 WD 40 SPRAY LUBE, 11 OZ. W/ SMART STRAW MSDS REQUIRED CUSTODIAL SUPPLY CAN 91300950 MOP BUCKET/ WRINGER COMBO YELLOW, W/ SPLASH GUARD. 35 QT 3'' CASTERS. SW12 SIDE PRESS
WRINGER. CONTINENTAL # 335-312. NO SUBS CUSTODIAL SUPPLY EA25
300955 MOP, FLOOR FINISH 5'' X 24'' PIONEER ITEM # WMFFB-524 OR EQUAL NO SUBSFITS ON 24'' FRAME CUSTODIAL SUPPLY EA
20
300960 MOP HEAD, LRG MICRO FIBER LOOPED # 20 ITEM # 1033W **SAMPLE REQUIRED** CUSTODIAL SUPPLY EA 260300970 MOP HEAD, XLG COTTON OR MICRO FIBER LOOPED 32 OZ **SAMPLE REQUIRED**
CUSTODIAL SUPPLY EA182
300975 MOP PAD, BLUE MICROFIBER 9'' SSS NEXGEN HOOK & LOOP MUST FIT FRAME FOR RUSD STOCK # 30065524 /CS GORM ITEM # 446428 OR EQUAL CUSTODIAL SUPPLY EA
144
300990 OIL, 3 IN ONE LUBRICATING, ALL PURPOSE 4 OZ W/ TELESCOPING SPOUT MSDS REQUIRED CUSTODIAL SUPPLY BTTL 15301000 PAD BURNISHING 13'' ROUND ULTRA SOFT CS/5 CUSTODIAL SUPPLY CS 20301010 PAD BURNISHING, 14'' ROUND ULTRA SOFT HIGH SPEED CS/5 CUSTODIAL SUPPLY CS 5301020 PAD BURNISHING 20'' ROUND ULTRA SOFT CASE/5
CUSTODIAL SUPPLY CS15
301030 PAD BUFFING, FLOOR RED 20''ROUND CS/5 CUSTODIAL SUPPLY CS 13301040 PAD, CLEANER , FLOOR BLUE 20'' ROUND CS/5/5 CUSTODIAL SUPPLY CS 11301050 PAD, STRIPPING , FLOOR BLACK 20'' ROUND CS/ 5 CUSTODIAL SUPPLY CS 72301055 PAD, FLOOR POLISHING WHITE 20'' ROUND, CS/5 CUSTODIAL SUPPLY CS 36301060 PAD, SCRUB-EZE DOODLE BUG PAD
BROWN 4.5'' X 10'' CS/20 GORM ITEM # SSS85434CS PIONEER # GI85A-BX OR EQUAL CUSTODIAL SUPPLY CS
29
301061 PAD, SCRUB-EZE DOODLE BUG PADWHITE 4.5'' X 10'' CS/20 GORM ITEM # SSS85434CS PIONEER # GI85A-BX OR EQUAL CUSTODIAL SUPPLY CS
24
301070 PAD , STEEL WOOL WITH SOAP 4'' X 4'' HOTEL SIZE 10/ BOX MINIMUM. SCRUBBLE BRAND OR EQUALSPECIFY QUANTITY PER BOX CUSTODIAL SUPPLY BX
12
301080 PAIL, 10 QT - HEAVY DUTY PLASTIC BUCKET WITH POUR SPOUT. QUART MAKING ON INSIDE OF BUCKET COMES WITH HANDLE. NESTABLE. 10 ¼” H x 10 ½” D. CONTINENTAL# 8110 OR EQUAL CUSTODIAL SUPPLY EA
54
301090 POLISH, FURNITURE 19 OZ AEROSOL PETROLEUM / OIL BASE SDS REQUIRED CUSTODIAL SUPPLY CAN 150301100 PUMICE SCOURING BAR, HEAVY DUTY INSTITUTIONAL. #030451 OR EQUAL CUSTODIAL SUPPLY EA 257301110 RAG, MICROFIBER GREEN, 16'' X 16'' PK/12 WAXIE # 770401 NO SUBS CUSTODIAL SUPPLY PK 100301120 RAG, MICROFIBER BLUE, 16'' X 16'' PK/12 WAXIE # 770400 NO SUBS CUSTODIAL SUPPLY PK 137301130 RAGS, NEW TERRY CLOTH BAR MOP, WHITE, W/ HEMMED EDGES 16 X 18 MINIMUM SIZE. SPECIFY
QUANTIY PER BOXCUSTODIAL SUPPLY BX
120
301140 RAZOR BLADES NO. 9 SINGLE EDGE PK/100 #RB-009 OR EQUAL CUSTODIAL SUPPLY EA 23301150 RECYCLE RECEPTACLE, 32 GAL BLUE RUBBERMAID. NO SUBS
CUSTODIAL SUPPLY EA12
301160 REFILL, AIR FRESHENER SURPASS AIRCARE CITRUS SENSATION SSS ITEM# 67051 OR EQUAL. SAMPLE REQUIRED CUSTODIAL SUPPLY EA
85
301170 REFILL, AIR FRESHENER SURPASS AIRCARE MANGO DELIGHT SSS ITEM# 67049 OR EQUAL. SAMPLE REQUIRED CUSTODIAL SUPPLY EA
75
301180 RUBBER REPLACEMENT CUPS FOR EZ REACHER (PR) FOR ITEM 317300 CUSTODIAL SUPPLY PR 36301190 SAFETY/ DUST MASK. WHITE CONE PART# RS-810 OR EQUAL. DISPOSABLE 50 PER BOX CUSTODIAL SUPPLY BX 10301200 SAFETY CONES POP-UP /CAUTION BILINGUAL RUBBERMAID BRAND CUSTODIAL SUPPLY EA 12301201 SANITARY NAPKIN, MAXITHINS CS/250 CUSTODIAL SUPPLY CS 48
301210 SANITIZER, HAND FOAM (FOR USE W/ DISPENSER) PIONEER PRODUCT NO SUBS SDS REQUIRED CUSTODIAL SUPPLY CS 39301211 SCRAPER, 4" SHORT HANDLE CUSTODIAL SUPPLY EA 30301212 SCRAPER HANDLE 48" W/ 4" BLADE CUSTODIAL SUPPLY EA 30301212 SCRAPER REFILL BLADE 4" PK/10. CUSTODIAL SUPPLY PK 75301220 SCOURING PAD, COARSE 6'' X 9'' GREEN. SPECIFY QUANITY & PRICE PER BX AND PRICE PER PAD. CUSTODIAL SUPPLY PK 109301230 SHOE, STRIP LARGE NON-SLIP(SIZE 10-12) PIONEER ITEM PC600L OR EQUAL CUSTODIAL SUPPLY PR 8301240 SHOE, STRIP REGULAR NON-SLIP(SIZE 8-9) PIONEER ITEM # PC6000R OR EQUAL CUSTODIAL SUPPLY PR 5301260 SOAP, BLUE FOAM FOR DISPENSER CS/8 PIONEER PRODUCT FROSTY BLUE # 57228NO SUBS SDS REQUIRED
CUSTODIAL SUPPLY CS762
301270 SOAP, LIQUID DISH SOAP, 38 OZ JOY OR EQUAL SDS REQUIRED CUSTODIAL SUPPLY BTTL 439301280 SCRUBBING SPONGE, MEDIUM DUTY GREEN & YELLOW 3 1/2'' X 6'' CUSTODIAL SUPPLY EA 402301290 SCRUBBING SPONGE, LIGHT DUTY WHITE & YELLOW 3 1/2'' X 6''
CUSTODIAL SUPPLY EA230
301300 SPRAY BOTTLE, 24 OZ W/ MEASURE RING (NO SPRAY ATTACHMENT) CUSTODIAL SUPPLY EA
336
301310 SPRAYER / TRIGGER ATTACHMENT, 7" SPRAY HEAD FOR 24 OZ BOTTLE PIONEER # CM922H OR EQUAL CUSTODIAL SUPPLY EA
412
301320 SQUEEGEE, FOR WINDOWS W/ WASHER COMBO ''BACKFLIP'' SSTL 14/35 MFG: ETTORE # 71141 NO SUBS SAMPLE REQUIRED
CUSTODIAL SUPPLY EA
34
301330 STRIPPER, FLOOR WAX REMOVER ULTRA STRIP CS/4 GAL. MAINTEX PRODUCT# 113804 NO SUBS MOT PRODUCT SDS REQUIRED CUSTODIAL SUPPLY CS
130
301340 STRIPPER FOR BASEBOARDS AND EDGES 16 OZ CAN. WAXIE GREEN ''EDGE OFF'' NO SUBS SDS REQUIRED
CUSTODIAL SUPPLY CAN
200
301350 SWABS,TOILET BOWL, "JOHNNY MOPS" ACID RESISTANT SOFT CLEANER, WHITE ,MAINTEX PRODUCT OR EQUAL **SAMPLE REQUIRED**
CUSTODIAL SUPPLY EA
218
301351 TAMPON, TAMPAX CS/500 CUSTODIAL SUPPLY CS 72301360 TISSUE, FACIAL 2 - PLY WHITE. CLEAN & SOFT # 851443 OR EQUAL 30 BX PER CASE, 100 SHEEETS PER BX.
8.5 IN. X 7.7 IN. CUSTODIAL SUPPLY CS705
301370 TOILET TISSUE, 2 PLY, JUNIOR, 9" ROLL 1000FT CS/12 **SAMPLE REQUIRED** CUSTODIAL SUPPLY CS 330301380 TOILET TISSUE, STANDARD SIZE ROLL LIVI ITEM # 21255 OR EQUAL. SPECIFY QUANTITY & PRICE PER CASE,
AND PER ROLL CUSTODIAL SUPPLY CS30
301390 TOILET TISSUE, 1 PLY, JUMBO ROLL 4000FT **SAMPLE REQUIRED** CUSTODIAL SUPPLY CS 730301400 TOILET TISSUE, 2 PLY, JUMBO ROLL 2000FT **SAMPLE REQUIRED** CUSTODIAL SUPPLY CS 1034301410 TOWEL, BROWN ROLL 1 PLY 7.9" x 600 FT. PER ROLL 12 ROLLS PER CASE ROYAL PAPER # 37434
PLATNUM 1 OR EQUAL. **SAMPLE REQUIRED**CUSTODIAL SUPPLY CS
1210
301420 TOWELS, HAND ENMOTION BRAND. 10'' X 800'. FOR ENMOTION DISPENSER GEORGIA PACIFIC # 89460 NO SUBS CUSTODIAL SUPPLY CS
230
301440 TOWELS, HAND SINGLEFOLD BROWN 10" X 9" MINIMUM OF 10 PACKS PER CS, 334 TOWELS PER PK CUSTODIAL SUPPLY CS 60301450 URINAL CARTRIDGE, WATERLESS. PURLEVE ENVIROSEAL ELASTOMER TRAP REPLACEMENT SYSTEM (BX/1)
6 ENZYME BLOCKERS SDS REQUIREDSSS# 87035 (NO SUBSTITUTES PLEASE) CUSTODIAL SUPPLY EA
38
301455 URINAL SCREEN, WITH FRAGRANCESSS# 08030 OR EQUAL MINIMUM 10 PER BX CUSTODIAL SUPPLY BX
24
301460 VACUUM BAGS, SUPER COACH BACKPACK ITEM # PT100331 F/SUPERCOACH HEP 100331 (NO SUBS) CUSTODIAL SUPPLY PK
285
301470 WASTE BASKET, SMALL 28 QT. BLACK CUSTODIAL SUPPLY EA 303301480 WAX, FLOOR , HIGH TRAFFIC FLR FNSH SLRFLOOR FINISH CS/4 GAL. MAINTEX PRODUCT# 127604 NO SUBS
SDS REQUIRED CUSTODIAL SUPPLY CS280
500100 BATTERY, 'AA' CELL DURACELL OR ENERGIZER 24/PK PAPER & OFFICE PK 230500110 BATTERY, 'AAA' DURACELL OR ENERGIZER 24/PK PAPER & OFFICE PK 225500120 BATTERY, 'D' , DURACELL OR ENERGIZER 12/PK PAPER & OFFICE PK 139500130 BATTERY, 9 VOLT DURACELL OR ENERGIZER 12/PK PAPER & OFFICE PK 32500245 CLOCK, 13 1/2' DIAMETER, QUARTZ, BLACK/ WHITE, MFG. LORELL # 60989 OR EQUAL PAPER & OFFICE EA 130
CHANGES TO ANY PRODUCT'S COMPOSITION MUST BE APPROVED BY THE DISTRICT PRIOR TO DELIVERY
SUBTOTAL OF ALL ITEMS BID ON:
SALES TAX:
TOTAL OF ALL ITEMS, WITH SALES TAX:
_____________________________________________________________
Bidder's Signature & Title
RIALTO UNIFIED SCHOOL DISTRICT
BID NO. 18-19-010 WAREHOUSE CUSTODIAL STOCK SUPPLIES
NON-COLLUSION DECLARATION
STATE OF CALIFORNIA, COUNTY OF being first duly sworn, deposes and declares that he/she is ______ (Title) of ______
(Name of Bidder) the party making the foregoing bid; that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or a sham. The bidder has not directly or indirectly colluded, conspired, solicited, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract. All statements contained in the bid are true; and, further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid. Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute this declaration on behalf of the bidder. I certify (or declare) under penalty of perjury under the laws of the State of California that the foregoing is true and correct,
(Signature)
(Typed Name)
and that this declaration is executed on__________,at____________________________,_______. (Date) (City) (State)
SUBSCRIBED BEFORE ME on this day of , 2019. My Commission Expires: ___________________________________________________________ Date Notary Public
RIALTO UNIFIED SCHOOL DISTRICT
BID NO. 18-19-010 WAREHOUSE CUSTODIAL STOCK SUPPLIES
CONTRACTOR'S CERTIFICATE REGARDING DRUG-FREE WORKPLACE
This Drug-Free Workplace Certification form is required from all successful bidders pursuant to the requirements mandated by Government Code Section 8350 et seq., the Drug-Free Workplace Act of 1990. The Drug-Free Workplace Act of 1990 requires that every person or organization awarded a contract or grant for the procurement of any property or service from any State agency must certify that it will provide a drug-free workplace by doing certain specified acts. In addition, the Act provides that each contract or grant awarded by a State agency may be subject to suspension of payments or termination of the contract or grant, and the contractor or grantee may be subject to debarment from future contracting, if the contracting agency determines that specified acts have occurred. Pursuant to Government Code Section 8355, every person or organization awarded a contract or grant from a State agency shall certify that it will provide a drug-free workplace by doing all of the following: a) publishing a statement notifying employees that the unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited in the person's or organization's workplace and specifying actions which will be taken against employees for violations of the prohibition; b) establishing a drug-free awareness program to inform employees about all of the following:
1) the dangers of drug abuse in the workplace; 2) the person's or organization's policy of maintaining a drug-free workplace; 3) the availability of drug counseling, rehabilitation and employee-assistance programs; 4) the penalties that may be imposed upon employees for drug abuse violations;
c) requiring that each employee engaged in the performance of the contract or grant be given a copy of the statement required by subdivision (a) and that, as a condition of employment on the contract or grant, the employee agrees to abide by the terms of the statement. I, the undersigned, agree to fulfill the terms and requirements of Government Code Section 8355 listed above and will publish a statement notifying employees concerning (a) the prohibition of controlled substance at the workplace, (b) establishing a drug-free awareness program, and requiring that each employee engaged in the performance of the contract be given a copy of the statement required by Section 8355 (a) and requiring that the employee agree to abide by the terms of that statement. I also understand that if the DISTRICT determines that I have either (a) made a false certification herein, or (b) violated this certification by failing to carry out the requirements of Section 8355, that the contract awarded herein is subject to termination, suspension of payments, or both. I further understand that, should I violate the terms of the Drug-Free Workplace Act of 1990, I may be subject to debarment in accordance with the requirements of Section 8350 et seq. I acknowledge that I am aware of the provisions of Government Code Section 8350 et seq. and hereby certify that I will adhere to the requirements of the Drug-Free Workplace Act of 1990. DATE: _____________________________________________ Contractor
By Signature
RIALTO UNIFIED SCHOOL DISTRICT
BID NO. 18-19-010 WAREHOUSE CUSTODIAL STOCK SUPPLIES
CONTRACTOR'S CERTIFICATE
REGARDING WORKER'S COMPENSATION
Labor Code Section 3700. "Every employer except the State shall secure the payment of compensation in one or more of the following ways:
"(a) By being insured against liability to pay compensation in one or more insurers duly authorized to write compensation insurance in this State.
"(b) By securing from the Director of Industrial Relations a certificate of consent to self-insure, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self-insure and to pay any compensation that may become due to his employees.
I am aware of the provisions of Section 3700 of the Labor Code, which require every employer to be insured against liability for worker's compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract. _______________________________________ Company Name Date_________________ _______________________________________ Authorized Signature _______________________________________ Print Name _______________________________________ Title (In accordance with Article 5 (commencing at Section 1860), Chapter 1, Part 7, Division 2 of the Labor Code, the above certificate must be signed and filed with the awarding body prior to performing any work under this contract.)
Page 1 of 3
RIALTO UNIFIED SCHOOL DISTRICT
BID NO. 18-19-010
WAREHOUSE CUSTODIAL STOCK SUPPLIES
REFERENCE SHEET
List at least five (5) references of school districts at which you have performed transportation services within the last
five years. Use the table below, and fill in all sections. For “Description of Work”, please include details about the
size of the organization, how long they have been utilizing your service. For “Candidate for a Site Visit”, please type
“Yes” if you recommend Rialto USD visit site.
Rialto USD prefers references from similar organizations: K-12 oriented; similar numbers of students, and subject
to California law and regulation.
Bidder’s Name:_______________________________________________
Reference # 1
Company Name
Company Address
Contact Name
Contact Title
Contact’s Telephone #
Contact’s Email Address
Date starting service
Description of work:
Candidate for Site Visit?
Reference # 2
Company Name
Company Address
Contact Name
Contact Title
Contact’s Telephone #
Contact’s Email Address
Date starting service
Description of work:
Candidate for Site Visit
Page 2 of 3
Reference # 4
Company Name
Company Address
Contact Name
Contact Title
Contact’s Telephone #
Contact’s Email Address
Date starting service
Description of work:
Candidate for Site Visit?
Reference # 3
Company Name
Company Address
Contact Name
Contact Title
Contact’s Telephone #
Contact’s Email Address
Date starting service
Description of work:
Candidate for Site Visit?
Page 3 of 3
Reference # 6
Company Name
Company Address
Contact Name
Contact Title
Contact’s Telephone #
Contact’s Email Address
Date starting service
Description of work:
Candidate for Site Visit?
Reference # 5
Company Name
Company Address
Contact Name
Contact Title
Contact’s Telephone #
Contact’s Email Address
Date starting service
Description of work:
Candidate for Site Visit?
Federal Certifications
BID NO. 18-19-010
WAREHOUSE CUSTODIAL STOCK SUPPLIES
Certifications regarding lobbying; debarment, suspension and other responsibility matters; drug-free workplace requirements; and anti-kickback commitment requirements
Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the instructions for certification included I the regulations before completing this form. Signature on this form provides for compliance with certification requirements under 34 CFR Part 82, A new restrictions on Lobbying, and 34 CFR Part 85, A Government-wide Debarment and Suspension (Non-procurement), Government-wide requirements for Drug-Free Workplace (Grants), and the Copeland Anti-Kickback Act (18 USC 874) in Department of Labor regulations. The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Education determines to award the covered transaction, grant, or cooperative agreement. 1. Lobbying As required by Section 1352, Title 31 of the U.S. Code, and implemented at 34 CFR Part 82, for persons entering into a grant or cooperative agreement over $100,000 as defined at 34 CFR Part 82, Sections 82.105 and 82.110, the applicant certifies that: (a) Federal Appropriated Funds: The Contractor certifies that no Federal appropriated funds have been paid or will be paid, by or on behalf of the Contractor, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal Loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any Federal contract, grant loan, or cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (b) Non-Federal Appropriated Funds: If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or intending to influence any officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any Federal contract, grant, loan, or cooperative agreement, the Contractor shall complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying," to the District. (c) Subcontract Certifications: The Contractor shall require that the certification language of this Section be included in the award documents for all sub-awards at all tiers (including subcontracts, sub-grants, and contracts under grants, loans, and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly.
(d) Material representations: The contractor acknowledges that the certification made pursuant to this Section is a material representation of fact upon which the District places reliance. This certification and the associated commitments made pursuant to this Section are prerequisites for entering into a contract with the District. The Contractor shall provide immediate written notice to the District if at any time the Contractor learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. If the Contractor fails to provide accurate information pursuant to this Section, the District may terminate this contract for cause of default. If the Contractor is unable to certify any of the statements in this certification, it shall provide the District with a written explanation as to why certification cannot be provided. _______________________________________________ 2. Debarment, suspension, and other responsibility matters As required by Executive Order 12549, Debarment and Suspension, and other responsibilities implemented at 34 CFR Part 85, for prospective participants in primary or a lower tier covered transactions, as defined at 34 CFR Part 85, Sections 85.105 and 85.110- A. The Contractor certifies to the best of its knowledge and belief, that it and its principles: (1) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency; (2) Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or
State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
(3) Are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State, or local) with commission of any of the offenses enumerated in Paragraph (30)a of this Section; and
(4) Have not within a three-year period preceding this application had one or more public transactions (Federal, State, or local) terminated for cause or default. B. The certifications in this Section are material representations of fact upon which the District places reliance. The certifications in this Section are a prerequisite for entering into a contract with the District. The contractor shall provide immediate written notice to the District if at any time the Contractor learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. If it is later determined that the Contractor knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the district may terminate this contract for cause of default. If the Contractor is unable to certify to any of the statements in this certification, it shall provide the District with a written explanation as to why certification cannot be provided. ______________________________________________ 3. Drug-Free Workplace (grantees other than individuals) As required by the Drug-Free Workplace act of 1988, and implemented at 34 CFR Part 85, Subpart F, for grantees, as defined at 34 CFR Part 85, Sections 85.605 and 85.610- A. The Contractor certifies that it will or will continue to provide a drug-free workplace by: (1) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the Contractor's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (2) Establishing an ongoing drug-free awareness program to inform all of its employees about: (a) The dangers of drug abuse in the workplace; (b) The Contractor's policy of maintaining a drug-free workplace; (c) Any available drug counseling, rehabilitation, and employee assistance programs; and (d) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (3) Making it a requirement that each employee be given a copy of the statement required by Paragraph 31 of this Section; (4) Notifying the employee in the statement required by Section 31(a) that, as a condition of employment, the employee will (a) Abide by the terms of the statement; and (b) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction;
(5) Notifying the District in writing, within ten calendar days after receiving notice under Paragraph (1) of this Section from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to: Director, Grants and Contracts Service, U.S. Department of Education, 400 Maryland Avenue, S.W. (Room 3124, GSA Regional Office Building No. 3), Washington, DC 20202-4571. Notice shall include the identification numbers(s) of any affected grant; (6) Taking one of the following actions, within 30 calendar days or receiving notice under Paragraph (4)(b) of this Section, with respect to any employee who is so convicted: (a) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (b) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, state, or local health, law enforcement, or other appropriate agency; (7) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (1),(2),(3),(4),(5), and (6) of this Section. B. The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of Performance (Street address, city, county, state, zip code) Address City State Zip Code
Check if there are workplaces on file that are not
identified here. Drug-free workplace (grantees who are individuals) As required by the Drug-Free Workplace Act of 1988, and implemented at 34 CFR Part 85, Subpart F, for grantees, as defined at 34 CFR Part 85, Sections 85.605 and 85.610 a. As a condition of the grant, I certify that I will not engage in the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance in conducting any activity with the grant, and b. If convicted of a criminal drug offense resulting from a violation occurring during the conduct of any grant activity, I will report the conviction, in writing, within 10 calendar days of the conviction, to: Director, Grants and Contracts Service,
U. S. Department of Education, 400 Maryland Avenue, S.W. (Room 3124, GSA Regional Office Building No. 3) Washington, DC 20202-4571. Notice shall include the identification number(s) of each affected grant. 4. Anti-Kickback Commitment The Contractor shall comply with the Copeland Anti-Kickback Act (18 USC 874) as supplemented in Department of Labor regulations in the construction, completion, or repair of public facilities, to give up any part of the compensation to which they are otherwise entitled. The Contractor shall further certify that all employees have been paid in full and no rebates have been or will be made either directly or indirectly from the full weekly wages earned by any person, other than permissible deductions, as defined in
Regulations, Part 3 (CFR Part 3). The Contractor shall report all suspected or reported violations of the Anti-Kickback Act to the District. "I (name of signatory party and title), do hereby state: That I pay or supervise the payment of the persons employed by (Contractor) on the (description of project); that during the payroll period commencing on the __________ day of ____________, 2019, and ending the ____________ day of _____________, 2019, all persons employed on said project have been paid the full weekly wages earned, that no rebates have been or will be made either directly or indirectly from the full weekly wages earned by any person, other than permissible deductions, as defined in Regulations, Part 3 (CFR Part 3) issued by the Secretary of Labor under the Copeland Act, as amended and described below: (Paragraph describing deductions, if any)."
(A) Payroll Statement: The following anti-kickback statement must be submitted with each set of weekly payrolls:
As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above certifications.
Name of Applicant
Contract
Printed Name and Title of Authorized Representative
Date
RIALTO UNIFIED SCHOOL DISTRICT
BID NO. 18-19-010 GENERAL INFORMATION FORM
The Vendor shall furnish the following information. Failure to comply with this requirement will
render the proposal informal and mav cause its rejection. Please fill out all sections in the form below.
Also, additional sheets may be attached if necessary. ''You" or "your" as used herein refers to the
vendor's firm and any of its officer, directors, shareholders, parties and principals.
General Information Required of Vendor
Firm Name
Firm Address
Firm Telephone
Type of Firm
(Mark an 'X' for the appropriate one)
Individual
Partnership
Corporation
Joint Venture
All Officers of the Firm: Name Title
Number of Years as a Contractor of this Type
Number of years’ experience in
transportation of students that your
organization has
Has your firm or any of its principals defaulted so as to cause a loss to a surety? (Please answer Yes or No)
If Yes, Give Dates. Name
& Address of Surety, and
Details
Date Name & Address of Surety Details
GENERAL INFORMATION REQUIRED OF VENDOR Have you been assessed liquidated damages for any project in the past three years
(Please answer Yes or No
If Yes, explain
Have you been in litigation on a question relating to your performance on a contract during the past three years? (Please answer Yes or No
If Yes, explain and provide case name and number:
Have you ever failed to complete a contract in the last three years? (Please answer Yes or No)
If Yes, give owner and details:
Do you now or have you ever had any direct or indirect business, financial or other connection with any official, employee or consultant of the District? (Please answer Yes or No)
If Yes, please elaborate:
No Bid - IFB Letter Page 1 of 1
RIALTO UNIFIED SCHOOL DISTRICT
Purchasing Services
260 S. Willow Avenue, Rialto California 92376
BID NO. 18-19-010
CUSTODIAL & WAREHOUSE STOCK SUPPLY
“NO-BID” RESPONSE FORM
IT IS NOT NECESSARY FOR THE BIDDER WHO IS SUBMITTING A BID FOR THE
PRODUCTS AND/OR SERVICES SPECIFIED HEREIN, TO RETURN THIS FORM.
The RIALTO UNIFIED SCHOOL DISTRICT is committed to programs and policies that will result in
the procurement of supplies, equipment and services that meet the quality standards required by our
schools and support facilities at the lowest possible prices.
An important aspect of achieving this goal is to promote competitive bidding among the largest number
of qualified bidders as possible. However, in instances where the bidder fails to respond, or notify the
Purchasing Department of their future intentions, the preparation and mailing of the bid request package
represents an unnecessary expense to the District. Feedback from the bidder is encouraged. Reasons for
not bidding are evaluated with the intention of improving future solicitations for specified commodities or
services, thereby encouraging and expanding the field of competition.
All bidders who do not respond or respond with a “No Bid” response, are hereby requested to provide the
information below and return this form, as indicated or in the envelope provided in time for the bid
opening. FAILURE OF NON-BIDDERS TO RETURN THIS COMPLETED FORM MAY
RESULT IN BEING DROPPED FROM OUR BIDDER’S LIST FOR THE PRODUCT(S)
AND/OR SERVICES SPECIFIED BELOW.
REASONS FOR NOT BIDDING AT THIS TIME: (Attach additional page if necessary)
DO YOU WISH TO RECEIVE BID REQUESTS FOR THIS PARTICULAR PRODUCT OR
SERVICE IN THE FUTURE? □YES □NO*
*If this option is selected, the bidder must forward a written request to the Purchasing department for
reinstatement.
BIDDER’S (FIRM) INFORMATION:
NAME:
ADDRESS:
SIGNED: TITLE:
DATE: PHONE: FAX:_______________
(SAMPLE)
AGREEMENT THIS AGREEMENT, made the day of in the year two thousand nineteen, in the county
of SAN BERNARDINO, State of CALIFORNIA, by and between the RIALTO UNIFIED SCHOOL DISTRICT,
hereinafter called the "DISTRICT" and, ______________________________hereinafter-called "CONTRACTOR". WITNESS TO that the District and the Contractor, for the considerations stated herein, agree as follows: ARTICLE 1 - CONTRACTOR DUTIES & RESPONSIBILITIES: The Contractor shall furnish all labor, materials, equipment, tools, and transportation and perform and complete all work required in connection with the complete project known generally as:
BID NO. 18-19-010
WAREHOUSE CUSTODIAL STOCK SUPPLIES in strict accordance with the Contract Documents enumerated in Article 11 below. The Contractor shall be liable to the District for any damages arising as a result of failure to comply with that obligation, and the Contractor shall not be excused with respect to any failure to so comply by act or omission of the District, or representative of any of them, unless such act or omission actually prevents the Contractor from fully complying with the Contract Documents and unless the Contractor protests at the time of such alleged prevention that the act or omission is preventing the Contractor from fully complying with the Contract Documents. Such protest shall not be effective unless stated to in writing and filed with the District’s Business office within three working days of the date of occurrence of the act or omission preventing the Contractor from fully complying with the Contract Documents. ARTICLE 2 - SERVICES TO BE PROVIDED: To provide to the District custodial and other District warehouse supplies in a timely manner. ARTICLE 3 - TERM OF CONTRACT: The initial term of this Agreement shall be from August 15, 2019 through August 14, 2021. Subsequent agreements shall be extended on a year-by-year basis, for a total not to exceed 3 years. See “Scope of Work”, section # 3 of Bid Contract for more details.
ARTICLE 4 - TIME OF COMPLETION: Time is of the essence. The work shall commence on or before ________, as also stated in the District's Notice to Proceed notification. The Contractor shall perform the work during business hours. The Contractor hereby agrees to establish the date of official receipt of the
District's Notice of Award letter to be __________. Work shall not begin until the Contractor receives the NOTICE TO PROCEED letter. The Contract shall be for a period of 2 years. ARTICLE 5 - CONTRACT PRICE: The District shall pay to the Contractor as full consideration for the faithful performance of the Contract, subject to any additions or deductions as provided in the Contract Documents, the sum of DOLLARS ( ) said sum being the total amount stipulated in the Bid. Payment shall be made as set forth in the “Scope of Work” document of the Bid. ARTICLE 6 - SCHEDULE OF FEES: In consideration for the performance on the part of the Contractor of the terms of this Agreement, the District agrees to pay the Contractor for following sums for custodial and other District warehouse supplies as follows:
Product: Unit Cost:
ARTICLE 7 - HOLD HARMLESS AGREEMENT: The vendor shall defend, indemnify, and hold the district, its officers, agents, and employees harmless from and against any and all liabilities, costs from each and every claim or demand made, and every (including without limitation attorneys fees), damages, or losses (collective damages include, but are not limited to, those sustained by the District under its self-insurance policies, and those caused by a third person, and Act of god, collision, vandalism, fire, or theft), that the District may sustain arising out of any and all claims, demands, costs, or judgments relating to this price request award, a breach by the vendor, the products/services provided by the vendor under this price request, or any act, error, or omission on the part of the vendor, its employees or agents, except for those damages that are legally caused by negligence of the District or its employee(s); negligent acts or criminal conduct by third parties not under the control of the vendor; claims where the party to be indemnified has failed to give adequate written notice thereof and an opportunity to defend the vendor; claims settled without the prior written consent of the vendor; or claims by an entity otherwise covered by sovereign immunity. ARTICLE 8 - INDEMNIFICATION: Each party, to the extent permitted by law, agrees to indemnify the other party, its officers, agents, employees, and volunteers from and against any and all claims, actions, or losses, damages and/or liability, resulting from the indemnifying party’s negligent acts or omissions arising from such parties performance of its obligations under this Agreement and in the case of the Contractor, from product liability suits resulting from the use or consumption of the Contractor’s beverages/product. The Contractor, at his/her own expense, cost, and risk shall defend any and all actions, suits, or other proceedings that may be brought or instituted against the District, its officers, agents or employees, on any such claim, demand, or liability, and shall pay or satisfy any judgment that may be rendered against the District, its officers, agents, or employees in any action, suit, or other proceedings as a result thereof. ARTICLE 9 - PROVISIONS REQUIRED BY LAW: Each and every provision of law and clause required to be inserted in this Contract shall be deemed to be inserted herein and this Contract shall be read and enforced as though it were included herein, and if through mistake or otherwise any such provision is not inserted or is not inserted correctly, then upon application of either party the Contract shall forthwith be physically amended to make such insertion or correction. ARTICLE 10 - PAYMENTS: After receipt of approved invoice, the balance due, after deducting any amounts herein referred to, the Contractor will be paid within a reasonable time. See “Scope of Work”, Section # 15 of the Bid documents for more details. CONTRACTOR shall not be entitled to have any payment estimates processed or be entitled to have any payment for work performed so long as any lawful or proper direction concerning work, or any portion thereof, given by the DISTRICT has not been completed. Acceptance by CONTRACTOR of said final payment should constitute a waiver of all claims against DISTRICT arising from this contract. ARTICLE 11 - COMPONENT PARTS OF THE CONTRACT: The Contract entered into by this Agreement consist of the following Contract Documents, all of which are component parts of the Contract as if herein set out in full or attached hereto:
Notice To Bidders/Invitation for Bid Introduction Page Instructions Information for Bidders Rules for Submitting Bids Scope of Work/Specifications Bid Form Agreement Bid Pricing Sheet Attachment “A” Non-Collusion Declaration General Information Form Reference Sheet Designation of Sub-Contractors Contractor's Certification Regarding Worker's Compensation Certification of Recycled Content Contractor's Certificate Regarding Drug-Free Workplace Lobbying Debarment Suspension Certification Agreement
Attachment No. 1, Rules of Conduct for Contractors W-9 Contractor’s General Workers Comp., & Auto Liability MSDS sheets Addenda
ARTICLE 12 - TERMINATION OF AGREEMENT: This Agreement may be terminated, in whole or in part, at any time, by either party, by giving the other party a Forty-five (45) day written notice of such action. Such notice shall be sent by registered mail, postage paid, addressed to the District’s representative (the Director of Transportation of the Rialto Unified School District) or the Contractor as appropriate. Upon receipt of such notice, the Contractor shall discontinue, any,all, or part of the services as of the date given on the letter. ARTICLE 13 - CERTIFICATION REGARDING DEBARMENT, SUSPENSION, OR INELIGIBILITY FOR AWARD: The following certification is applicable only to contracts for $25,000 or more, which are funded by Federal funds:
By signing this Agreement, the Contractor certifies that:
a. The Contractor and any of its employees and/or subcontractor(s) are not presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any agency; and
b. Have not, within a three-year period preceding this contract, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a State or local government contract or subcontract; violation of or State antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction or records, making false statements, tax evasion, or receiving stolen property; and are not presently indicted for, or otherwise criminally or civilly charged by a Government entity with, commission of any of these offenses. ARTICLE 14 - CONFLICT OF INTEREST: Contractor represents that it has no existing financial interest and will not acquire any such interest, direct or indirect, which could conflict in any manner or degree with the performance or services required under this Agreement, and that no person having any such interest shall be subcontracted in connection with this Agreement, or employed by the Contractor. Contractor will take all necessary steps to avoid the appearance of a conflict of interest, and shall have a duty to disclose to the District, prior to entering into an Agreement, any and all circumstances existing at such time which pose a potential conflict of interest. ARTICLE 15 - OTHER PROVISIONS: 1. This Agreement shall not be assignable, except with the written consent of both parties. 2. Adjustment of Rates - The rates established in the schedule of fees set forth in “Article 6” above shall be subject to adjustment once each year. The effective date of this adjustment will be April 15
th of each year. The adjustment will be mutually agreed upon, with the
Contractor submitting their proposal to the District, no later than March 15th of each year. See
“Scope of Work”, section # 5 of the Bid Contract for more details. 3. The Contractor agrees there is no guarantee of quantity to purchase. This is an indefinite- quantity bid. 4. During the term of this Agreement, the Contractor shall obtain and maintain, at no cost to the District, comprehensive General liability and Automobile insurance policies, including operations, products/completed, personal injury, broad form property damage, liquor liability, blanket contractual, owned, non-owned, and hired automobile liability coverage with a
minimum of One Million Dollars ($1,000,000.00) each occurrence, to protect the District and the Contractor, and their officers, agents, and employees from any claims for damages, personal injury, or death, and from property damage that may arise from the operation of the Contractor under this Agreement. Liability insurance shall provide insurance for passengers from the time they are delivered into the Contractor’s custody or the custody of its employees. See “Supplementary General Conditions” for more details. 5. While engaged in carrying out and complying with the terms and conditions of this Agreement,
the Contractor is an independent contractor, and not an Officer, Agent, or Employee of the District. 6. The complete contract, as set forth in this Agreement, constitutes the entire Agreement between the parties. No other agreements, oral or written, pertaining to the work to be performed under this contract can be modified. Any modification to this Agreement must be done by an Amendment, signed by both parties, and approved by the Governing Board. 7. This Agreement shall be governed by, and construed in accordance with the laws of the State of California. 8. If any section, provision, or portion of this Agreement is held to be invalid, illegal, or void by a Court of proper jurisdiction, the remainder of this Agreement shall nevertheless subsist and continue in full force and effect.
All of the above named Contract Documents are intended to be complementary. Work required by one of the above named contract documents and to by others shall be done as if required by all. IN WITNESS WHEREOF, the above named parties have duly executed this Agreement, on the day and year first above written.
DISTRICT: Rialto Unified School District
By Mohammad Z. Islam, Associate Superintendent Business Services
Date CONTRACTOR: __________________________________
By
Name (Print)
Title (Print)
END OF AGREEMENT
RIALTO UNIFIED SCHOOL DISTRICT
ATTACHMENT NO. 1 TO AGREEMENT
WAREHOUSE CUSTODIAL STOCK SUPPLIES
CONDUCT RULES FOR CONTRACTORS
Every contractor/subcontractor, when performing work on any “District” property, shall
adhere to the following rules of conduct:
1. Professional and courteous conduct is expected and must be displayed at all times.
2. Interaction with students, staff, and/or other visitors is prohibited, with the
exception of designated administrators.
3. The use of profanity and/or disparaging language will not be tolerated.
4. All contractors/subcontractors shall wear a means of identification on site when
school is in session, which must be approved by the District prior to
commencement of work.
5. All contractors/subcontractors shall remain in the vicinity of his/her work and will
not stray to other areas of the property not involved in the project, including
student and staff toilet facilities.
6. Pursuant to Government Code Section 8350 et. Seq., the Rialto Unified School
District is a drug-free workplace. This policy shall be strictly enforced.
7. Alcoholic beverages are prohibited from being consumed or brought on any
District property.
8. The use of any tobacco products on District property is strictly prohibited.
9. Any lewd, obscene or otherwise indecent acts, words, or behavior by any
contractor/subcontractor shall not be tolerated.
10. All contractors/subcontractors shall conform to a dress code whereby:
A. No clothing that contains violent, suggestive, derogatory, obscene, or
racially biased material may be worn.
B. Garments, accessories or personal grooming artifacts with slogans,
graphics, or pictures promoting drugs, alcohol, tobacco, or any other
controlled substances, which are prohibited to minors, will not be allowed.
11. No fire arms are allowed on campuses or any District property.
Non-compliance with any of the above-stated rules of conduct by any
contractor/subcontractor may be sufficient grounds for immediate removal from the site,
and termination of the contract.
I acknowledge that I am aware of the above-stated rules of conduct, and hereby certify
that all of my Company’s employees, consultants, suppliers, and/or any subcontractors
shall adhere to these provisions.
__________________________ ______________________________
Date Authorized Signature
__________________________ ______________________________
Company Name Print Name