Bidders Conference Adult and Dislocated Workers

&

Youth

March 6, 2015

An Equal Opportunity Employer/Program

Introduction Welcome

• Please ensure that you have signed the sign-in

sheet

• All materials on WC website:

http://www.nvworkforceconnections.org

• “Requests For Proposals (RFPs)”

Workforce Connections Overview

• U.S. D.O.L. Workforce Investment Board

• Provide education, career and training services to WIOA

eligible adult & youth job seekers within Southern

Nevada

• Workforce Development Areas – Counties of Clark,

Esmeralda, Lincoln and Nye, & Cities of Las Vegas,

North Las Vegas, and Henderson and Boulder City

Calendar of Events (All dates are subject to change)

Request for Proposal (RFP) Release February 27, 2015

Mandatory Bidders’ Conference March 6, 2015 @ 10:00 AM PST

Statement of Qualifications (SOQ) Due March 13, 2015 @ 5:00 PM PST

Last day to submit RFP Questions March 20, 2015 @ 5:00 PM PST

Notification(s) of SOQ Approval March 20, 2015

Proposals Due April 7, 2015 @ 12:00 PM PST

Public Proposal Opening April 7, 2015 @ 12:30 PM PST

Evaluation of Proposals and Oral Presentations April 13, 2015 – May 1, 2015

Contract Recommendation(s) Presented for Approval May 13, 2015 – Committee

May 26, 2015 – Board

Contract Negotiations June 1-26, 2015

Contracts/Programs Commence July 1, 2015

Request for Proposals

Adult & Dislocated Worker RFPs

• Adult Re-Entry Post-Release – $600,000

• Adults with Disabilities – $600,000

• One-Stop Affiliate Site (North) – $600,000 - $1,200,000

• One-Stop Affiliate Site (South) – $600,000 - $1,200,000

Youth RFPs

• Dropout Recovery – $500,000

• Youth One-Stop Affiliate Site (East) – $800,000

• Youth One-Stop Affiliate Site (North) – $800,000

• Youth One-Stop Affiliate Site (Southwest) – $600,000

RFP General Information

RFP Questions

• Submitted via email to youthrfp@snvwc.org or adwrfp@snvwc.org

• Answers posted on website

• Subject line is title of the RFP

Addenda

• Revisions – will be posted on WC website

• Respondents responsibility to stay informed

Ex-Parte Communication

• LEOs, Board, Committees/Council (ADW, Youth & Budget), Staff,

Consultants, Evaluators

RFP General Information (cont.)

Statement of Qualifications

• Respondent’s qualifications to bid for WIOA funds

• One original due March 13, 2015 @ 5:00 PM PST

Submittal of Proposals

• Sealed envelope

• Marked “Request for Proposal”

• RFP Title, Name & Address

• One (1) unbound proposal

• One (1) electronic PDF copy submitted via flash-drive

• Proposals submitted via facsimile or email will not be accepted

Technical Review Technical Review

Requirements

Attended mandatory bidders conference Response to RFP submitted by deadline Correct proposal format in the following areas: Title Page Table of Contents: Include page numbers Executive Summary: One (1) page Program Requirements: e.g., Scope of Work, Program Design, etc. Number of Narrative Pages: Not to exceed fifteen (15) Font: 12 Point Times New Roman Spacing: Double-spaced Margins: One (1) inch (applies to all margins) Pages: Single-sided Footer: Name of organization submitting proposal & page number on each

page Labels: Each section and applicable subsection(s) Attachments Affirmation & Certification and Conflict of Interest Statement of Qualifications Job descriptions/resumes of key staff Funder Evaluation Form Budget Detail & Narrative (12 pages total) One (1) unbound original copy of the proposal & one (1) electronic PDF copy on a USB flash-drive in a sealed envelope submitted correctly

Proposal Content Proposal Content

Title Page • Form 1 – Title Page

Table of Contents • Required with page numbers included.

Executive Summary • One (1) page

Proposal Narrative

• Demonstrated Ability

• Program Narrative

• Fiscal Narrative

• Total cannot exceed 15 pages

Letters of Support/MOUs • Partner roles, responsibilities, & resources provided

Resumes/Job Descriptions • All staff

Budget Forms • Form 2 – ADW or Youth Budget Template

Funder Reference • Form 3 – Funder Evaluation Form

Signature Sheet • Form 4 – Proposal Affirmation, Certification, and Conflict

of Interest

Program Description

Background, Statement of Need & Targeted Geographic Area/Population

• Vary per RFP

WIOA Programmatic Elements

• Vary per ADW & Youth

WC Programmatic Elements

• General

• Strategic Initiatives

• Economic Development Support

• Branding

WC Strategic Initiatives

Mobile One-Stop

Science, Technology, Engineering & Math (STEM)

• Career Exploration Workshops

• Innovation

Workforce Development Academy (WDA)

• Youth Track

• Adult & Dislocated Worker Track

Rapid Response

WC Economic Development Support

On-the-Job Training (OJT)

• Up to 75% - Reimbursement rate may change pending

DOL guidance

Registered Apprenticeship

Incumbent Worker Training

• 20% of WC allocation can be spent on training costs

• Requires WC approval

Customized Training

• Requires WC approval

WC Branding

One-Stop Affiliate Sites

• Branded as part of the Workforce Connections’

One-Stop Career Center, a proud partner of the

American Job Center Network

• WC will provide temporary/nonpermanent

signage for each site

Fiscal & Budget Elements

Budget & Budget Narrative

• Form 2

Budget Period

• July 1, 2015 – June 30, 2016

Budget Requirements

• Youth – OJT and/or WEX costs must equal at least 34%

• ADW – Training costs must equal at least 40%

• Brick & mortar costs cannot be included in the budget

Training Expenditures (See Addenda)

• A minimum allocation of 40% of the total contract funds

will be reserved by WC for training expenditures.

ADW Incumbent Scoring Incumbent - Adult

Main Category Percentage by

Category Sub-Category Points

Demonstrated Ability 30% Demonstrated Ability (2) 10

Funder Evaluation Form 20

Program Narrative 50%

Approach (5) 12.5

Program Staffing and Case Mgmt Strategy (3)

5

Outreach, Eligibility and Assessment (3)

2.5

Individual Employment Plan (4) 10

Training and Work-Based Learning (3)

2.5

Performance Management (4) 12.5

Follow-Up Strategies (2) 5

Fiscal Narrative/Budget 20% Fiscal Narrative (2) 5

Budget 15

Total 100% 100

ADW Non-Incumbent Scoring Non-Incumbent - Adult

Main Category Percentage by

Category Sub-Category Points

Demonstrated Ability 30% Demonstrated Ability (2) 15

Funder Evaluation Form 15

Program Narrative 50%

Approach (5) 12.5

Program Staffing and Case Mgmt Strategy (3)

5

Outreach, Eligibility and Assessment (3)

2.5

Individual Employment Plan (4) 10

Training and Work-Based Learning (3)

2.5

Performance Management (4) 12.5

Follow-Up Strategies (2) 5

Fiscal Narrative/Budget 20% Fiscal Narrative (2) 5

Budget 15

Total 100% 100

Youth Incumbent Scoring Incumbent - Youth

Main Category Percentage by

Category Sub-Category Points

Demonstrated Ability 30% Demonstrated Ability (2) 10

Funder Evaluation Form 20

Program Narrative 50%

Approach (5) 12.5

Program Staffing and Case Mgmt Strategy (3)

7.5

Outreach, Eligibility and Assessment (3)

2.5

Individual Service Strategy (4) 5

Training and Work-Based Learning (3)

7.5

Performance Management (4) 12.5

Follow-Up Strategies (2) 2.5

Fiscal Narrative/Budget 20% Fiscal Narrative (2) 5

Budget 15

Total 100% 100

Youth Non-Incumbent Scoring Non-Incumbent - Youth

Main Category Percentage by

Category Sub-Category Points

Demonstrated Ability 30% Demonstrated Ability (2) 15

Funder Evaluation Form 15

Program Narrative 50%

Approach (5) 12.5

Program Staffing and Case Mgmt Strategy (3)

7.5

Outreach, Eligibility and Assessment (3)

2.5

Individual Service Strategy (4) 5

Training and Work-Based Learning (3)

7.5

Performance Management (4) 12.5

Follow-Up Strategies (2) 2.5

Fiscal Narrative/Budget 20% Fiscal Narrative (2) 5

Budget 15

Total 100% 100

WIOA ADW Performance Measures

Performance Measure WIA WIOA Adults & Dislocated Worker Programs

Entry into unsubsidized employment (Entered Employment)

Measured in Q1 after exit.

Measured in Q2 after exit. (Additional 1 quarter lag in reporting.)

Retention in unsubsidized employment (Employment Retention)

Measured in Q2 and Q3 after exit.

Measured in Q4 after exit. (Additional 1 quarter lag in reporting.)

Earnings change after entry into unsubsidized employment (Average Earnings)

Measured as average, in Q2 and Q3 after exit.

Measured as median earnings in Q2 after exit only. Median is defined as the numerical value that separates the higher half from the lower half of earnings.

Credential rate

None

New measure: Percentage of participants who obtain a recognized post- secondary credential or diploma during participation or within 1 year after program exit.

In Program Skills Gain

None

New measure: Percentage of participants in education leading to credential or employment during program year, achieving measurable gains. Measured in real time.

WIOA Youth Performance Measures

Performance Measure WIA WIOA Youth Programs Placement in Employment, Education, or Training

Measured in Q1 after exit. Measured in Q2 after exit. (Additional 1 quarter lag in reporting.)

Retention in Employment, Education, or Training

None

New measure: Percentage of participants in education, training, or unsubsidized employment; measured in Q4 after exit.

Earnings after entry into unsubsidized employment

None

New measure: Median earnings of participants in unsubsidized employment during Q2 after exit.

Credential rate

Attainment of a Degree or Certificate - Rate of youth participants who obtain a diploma, GED, or certificate by the end of the Q3 after exit.

Percentage of participants who obtain a recognized credentials or secondary diploma during participation or within 1 year after program exit.

Literacy and Numeracy Gains

Literacy and Numeracy Gain - Rate of youth participants who increase one or more educational functioning levels during first year in program.

Eliminates measure

In Program Skills Gain None

New measure: Percentage of participants in education leading to credential or employment during program year, achieving measurable gains. Measured in real time.

Award Process

Receipt of SOQ & Approval of WC Staff

WC ADW Committee or Youth Council Approval

WC Board Approval

Receipt of WIA funds

Continued Availability of WIA funds

Addenda Addendum #1 – March 4, 2015

RFPs Affected

• Adult Re-Entry, Adults with Disabilities, One-Stop Affiliate Site –

North and One-Stop Affiliate Site – South.

Action Required

• Replace Title of Section “6.2 Funder Evaluation Form – Form 4” with

“6.2 Funder Evaluation Form – Form 3.” There are no changes to the

Funder Evaluation Form.

• Replace last sentence of 8.1.5 Training Expenditures, “An allotment of

40% of the total funds will be reserved by WC for training

expenditures,” with “A minimum allocation of 40% of the total

contract funds will be reserved by WC for training expenditures.”

Addenda Addendum #2 – March 6, 2015

RFPs Affected

• Adult Re-Entry, Adults with Disabilities, One-Stop Affiliate Site –

North, One-Stop Affiliate Site – South, Youth Dropout Recovery,

Youth East, Youth North and Youth Southwest.

Action Required

• In SECTION 4 REQUIRED PROPOSAL CONTENT’s Chart, replace

text in the Proposal Narrative section, “The total cannot exceed 15

pages (excluding executive summary, required attachments, and budget

forms). Tables and graphs are not allowed in this section,” with “The

total cannot exceed 15 pages (excluding executive summary, required

attachments, and budget forms). Additional pages immediately

following the 15th page will be removed prior to evaluation. Tables and

graphs are not allowed in this section.”

Q & A