BidSyncwww.bidsync.com

State of Utah Division Staff Account Setup and Navigation Training

DHSOffice of Fiscal Operations, Bureau of Contract Management

Getting access to BidSyncComplete the New User Application

(if you are not a State of Utah employee, contact BidSync Customer Support at (800) 990-9339 to gain access to BidSync)

Email the completed application to Julie Fisher (juliefisher@utah.gov)Information above can be copied into an email OR is available as a separate link to a

word document under the power point training link.

NEW USER - GENERAL INFORMATION

First Name * Middle Initial

Last Name *

Email Address *

Phone Number * ext example: 555-123-4567

Fax Number example: 555-123-4567

Job Title

Department

Address *

City *

State Select a state *

Zip Code *

ICQ Number

AIM Address

MSN Messenger

Yahoo Messenger

You will receive an email confirmation with login credentials from Christopher Bruhn. Visit www.bidsync.com in your Internet browser.

Next, click on My Account.

Login to your account. (Note: New users will need to select and confirm a new password.)

Hover mouse over Search and click Bids. (Note: Contracts and Progress Payments are functions currently unused by the State of Utah.)

Searching BidsyncFrom this screen, search by Title & Description or Bid Number.

Type the search parameters in the text box, select search type, then click Search at the bottom.

Example by Title & DescriptionSearch results for “DCFS” by Title & Description

Example by Bid NumberSearch result for Bid Number “DHS90615”

All Department of Human Services’ procurements begin with “DHS”.Be sure that “Current Bids.” is selected when you would like to

view a current procurement.

Be sure to select the correct date range when searching past procurements.

Searching by RegionFrom any search screen, click Back to Map.

by Region

Click the map for search results.

Example by RegionSearch results for “UT” Region.

Examine Details of a ProcurementClick description hyperlink to view the details of a procurement.

The details of the procurement contain the timeframe, description, documents, addenda (when applicable), link to questions & answers, etc.

From the detail screen, click “View Questions & Answers” to view the questions posted by suppliers and the answers provided by the Requesting Agency.

Questions & Answers Screen

From the detail screen, you may view how many suppliers have viewed the procurement. Click “View” to see the detail of suppliers that have viewed and/or

downloaded the procurement and related addenda.

Suppliers that have Viewed Screen

If you have additional questions about using BidSync, please contact BidSync Customer Support at (800) 990-9339.

If you have questions regarding a procurement, please contact the DHS Purchasing Agent at (801) 538-4415.

Offerors/Suppliers with questions on how to navigate BidSync should contact BidSync Customer Support. Please note, BidSync does offer paid services; however, the State of Utah currently sponsors all of its procurements. Therefore, it is FREE to register, receive

e-mail or fax notifications, and electronically respond to State of Utah bids.