Big Picture

HeadMaster

Our Mission

The Mission of ACS is to serve the faith-based community with excellence in information management solutions.

OnDemand Benefits

Remote Office

Anytime, Anywhere Access

Automatic Backup and Recovery

Instant Software Upgrades / Updates

Complete Solution Packages

Premium Data Security

OnDemand Solution Includes•Administration Logins

•Teacher Logins

•Tuition & Billing Login

•Parent Logins

•Fully Integrated Add Ins:

• Donor Tracking – ACS People

• Non-Profit Financial Management – ACS Financials

•Integrated 3rd Party Solutions:

• Learning Management – Solomon

• Mass Emergency Notification – SchoolCast

• Background Checks – Secure Search

Feature SetInformation Management

Communication

Parent Portal

Admissions & Enrollment

Skills & Tracking Evaluations

Attendance Tracking

Classroom Management

Grades & Academics

Security

Lunch Program

Fees & Tuition Management

Integrated 3rd Party Solutions

Financial & People Integration

Information Management

Students

Teachers

Parents Families

Staff Classes

Information Management

• Add Student Assistant: easily input student & family information

Student Information

Information Management• Profile Information• Schedules• Immunization Records• Emergency Contacts• Pickup / Drop Off Contacts• Communication History• Re-enrollment Tracking• Enrollment History• Behavior Records• Billing Record• Activities• Categorized Notes• Customizable

Student Information

Information Management

• Importance information at a glance

Student Information

Information Management

• Custom Fields – unlimited – categorized

Examples:•Allergies•Public School District•Medical Conditions•Before/Aftercare

Student Information

Information ManagementStudent Information

• More than 120+ system reports

Information Management

• Secure Online Parent Login

HeadMaster Online – Overview tab

Information ManagementHeadMaster Online – My Profile

• Parents can edit profile online

HeadMaster Management

• Parents can opt in to be publish in online directory

HeadMaster Online - Reports

Information Management

•Teacher Schedules•Multiple Phone #’s•Multiple Email Addresses•Emergency contacts

You can manage:•Staff Attendance•Staff Directories•ID Badges•Birthday List

Key Reports:

Teacher & Staff Information

Information Management

• Keep track of important tasks and dates• Administration can create public

reminders viewable by all users

Reminders

Information Management

• Keep a record of detentions and demerits• Track repeat offenders

Behavior

Information ManagementBehavior

Information Management

• Powerful search capabilities• Apply searches to reports and correspondence

Searches

Information Management

• More than 120 built-in reports

• Built-in customization tools

• Printable information grids

• Export to Excel

Reporting

Information ManagementAlumni Tracking

Information Management

• Export specific information with Advanced Exports.• Easily Export data to other software like Excel™.

Advanced Exports

Information Management

• Schedule Assistant Wizard

• Schedule one or multiple students at the same time

Class Schedule

Information ManagementStudent Schedule

Communication

• Generate letters• Keep a record of correspondence• Send correspondence via Mass Email

Correspondence

CommunicationHeadMaster Online - Overview

Parents can view:• Announcements• Personal Information

Changes• Homework• Assignments &

Grades• Attendance• Behavior• Schedules• Calendar• Billing Statements

Communication

• Parents can view student homework by week or by subject

HeadMaster Online - Homework

Communication

• Parents can view assignments and grades

HeadMaster Online - Academics

Communication

• Parents can view student schedules to plan appointments

HeadMaster Online - Schedule

CommunicationHeadMaster Online – Calendar

• Parents can view School Calendar Events

Communication

• Parents can view progress reports for each student

HeadMaster Online - Reports

Communication

• Parents can view progress reports for each student

HeadMaster Online - Reports

Admissions & Enrollment

•Manage waiting lists•Track all steps of admissions•Register new students online

Admissions & Enrollment

• Parents can re-enroll students online

HeadMaster Online – Re-Enrollment

Tracking Student Evaluations

• Parents view current Skills Reports and Student Report Cards

HeadMaster Online – Reports

Attendance Tracking• Track school attendance and lunch counts• Enter reason codes for absent and tardy

Attendance Tracking• School Attendance – taken once a day• Class Attendance – taken every class by grid or seating chart

Attendance TrackingHeadMaster Online – Attendance

• Parents can view attendance details

HeadMaster Teacher Login

• Simplify and automate the common tasks teachers face every day

HeadMaster Teacher Login

• As Teachers enter grades, attendance, lunch counts and behavior the data is available through out the system

Administration Teachers

Integrated Data Management

HeadMaster Teacher Login

• Enter Skills Grades• Enter Grade for entire

class• Display one student at

a time• Omit Grades• Drop lowest grade• Footnotes

Assignments & Grades

HeadMaster Teacher LoginLesson Plans

Homework from Lesson Plans displays on HeadMaster Online

Class Information

• Track classes for each age group or by classroom name

• Block Scheduling• Traditional Class Scheduling• Self-contained Elementary• High School/Specials

Class Information• Different report card formats

Grades & Permanent Records• Capability for weighted grading periods• Lock completed grading periods

Grades & Permanent Records

• Maintain permanent records

• Easily generate transcripts

Security• Know who’s in the building at all times• Barcode scanner capability

Security• Do background checks right from HeadMaster

HeadMaster LunchLunch Line: for the cafeteria

Can view the student preorders Can add other items to be purchased.

HeadMaster Lunch

• Parents can view the lunch calendar & order lunch for students

Online Ordering

HeadMaster Billing

• Create unlimited billing codes• Interface with ACS General Ledger

Setup

HeadMaster Billing

• Easily generate invoices & post payments

Generating Invoices

HeadMaster Billing

• Use with your before and aftercare programs

• Billing is based on the amount of time

a child is checked in

For Check In / Out

HeadMaster BillingPosting Payments

HeadMaster Billing

• Set up a Vanco Merchant Account• Parents can pay tuition & lunch

Online Payments

HeadMaster Billing

• You can add, edit, delete billing codes for a student

• Can print or void invoices and payments

Student Records

HeadMaster Billing

• Easily view a report per family for all transactions

Reports

HeadMaster Billing

• Print Statements per family

Reports

HeadMaster Online

Billing: parents can view all transactions online

Billing Report

integration with

Mass Notification System

• Can send messages via• Voice messages• Text to speech• Email• SMS Text Messages

• Can send messages to • Parents • Faculty• Groups• Clubs/ Sports Teams

integration with

Solomon™ Learning Management System is a cloud-based solution for easily offering online learning to students and expanding your ministry. Solomon™ is easy to use, provides rapid course deployment, and is mobile friendly. Solomon™ eliminates barriers and limitations to learning by making it available to everyone, regardless of location and time.

• 24/7 access• Build communities with

course discussion boards

• Offer an online campus• Train staff and volunteers• Childcare worker Training &

compliance• Safety training• Leadership development• New member orientation• Community learning center• Discipleship development• And much more...

ACS Financial Suite™ is a full fund accounting financial management solution. Custom integration is available for the HeadMaster ™ product line.

Your sales representative is available to assist you in choosing the right combination of modules for your office:• General Ledger• Accounts Payable• Payroll• Purchase Orders• Accounts Receivable• Fixed Assets

• Accounts Receivable users can link/refresh student and family information in HeadMaster™

• HeadMaster Billing users can link HeadMaster Billing with ACS General Ledger

• ACS Payroll users can link with HeadMaster Check In Out – staff time logs.

Integrated Add In ACS Financials

ACS People/Contributions™ has long been used to manage member databases and track member donations. Because People integration is available with HeadMaster it is possible to sync records for easier records management.

Your sales representative is available to assist you in choosing the right People Suite solutions for your office:

• Member Management• Donation Tracking• Online Giving

• Development Office users can Link People records with HeadMaster records to keep contact information current.

• Church Clients using ACS People can use the People Integration feature to share record information with an associated Child Care or School.

Integrated Add In - ACS People SuiteMembership Management

If you have any questions please contact your ACS Sales Representative

or send an email to

sales@acstechnologies.com