Page 1
23–28 August 2015Atholl Palace Hotel, Pitlochry, UK
http://ipels2015.iopconfs.org
IPELS2015
Handbook
Auro
ra, K
yle
Arm
stro
ng a
nd Tr
ond
Tron
dsen
, from
Mag
netic Reconnection (documentary short f lm, 2012)
Warm Dense Matter, www.physics.ox.ac.uk/Users/G
regor
ig/wd
m/w
dm.h
tml
Radiation Belt, NASA
Atho
ll Pal
ace
Solar f are ESA/AOES
Collid
ing
Galaxies, X-ray: NASA/CXC/SAO/S.Mineo et al
Optic
al: NASA/STScI, Infrared: NASA/JPL-Caltech
Page 2
Contents
Contacts 2
Committees 2
Sponsors 3
Location 3
Accommodation 3
Travel 4
Internet 5
Registration 5
IOP Membership 5
Catering 5
Social programme 6
Excursions 7
Information for presenters 8
Scientific programme 9
Stands 9
Proceedings 9
Health and safety 9
Non-smoking policy 9
First Aid 9
General information 9
1
Page 3
Please read this handbook in preparation for the event as it includes all the information you will need while onsite at the
conference. If you have any questions or require further information, please contact the conference organiser Claire Garland or
the conferences team. During the conference, Claire Garland plus another member of the conferences team will be onsite
throughout the event to answer any questions.
Claire Garland
Tel: +44 (0)20 7470 4840
Mobile: +44 (0)7881 923 142
E-mail: [email protected]
Conferences team
Tel: +44 (0)20 7470 4800
E-mail: [email protected]
If you encounter any problems at the conference, please report them to the conferences team who will make every effort to
rectify the issues as soon as possible.
Organising committee
Co-Chair: Bob Bingham — University of Strathclyde, Glasgow, UK and Rutherford Appleton Laboratory, Didcot, UK
Co-Chair: Kevin Ronald — University of Strathclyde, Glasgow, UK
Declan Diver — University of Glasgow, Glasgow, UK
Moira Jardine — University of St. Andrews, St. Andrews, UK
David Speirs — University of Strathclyde, Glasgow, UK
Programme committee
Chair: Mark Koepke — University of Strathclyde, Glasgow, UK and West Virginia University, Morgantown, WV, USA
Mats André — Uppsala University, Uppsala, Sweden
Dan Baker — University of Colorado, Boulder, CO, USA
Bob Bingham — University of Strathclyde, Glasgow, UK and Rutherford Appleton Laboratory, Didcot, UK
Phillipa Browning — University of Manchester, Manchester, UK
Chris Chaston — University of California, Berkeley, CA, USA and University of Sydney, Sydney, Australia
Adam Frank — University of Rochester, Rochester, NY, USA
Gianluca Gregori — University of Oxford, Oxford, UK
Hantao Ji — Princeton University, Princeton, NJ, USA
Kristina Lynch — Dartmouth College, Hanover, NH, USA
Rikizo Hatakeyama — Tohoku University, Sendai, Japan
Kevin Ronald — University of Strathclyde, Glasgow, UK
International steering committee
Masaaki Yamada, Chair (USA)
Mats André (Sweden)
Dan Baker (USA)
Robert Bingham (UK)
James Burch (USA)
Christopher Chaston (USA & Australia)
Troy Carter (USA)
Christine Charles (Australia)
Ashild Frederiksen (Norway)
Hantao Ji (USA)
Craig Klezing (USA)
Mark Koepke (USA & UK)
Yasushi Ono (Japan)
Kazunari Shibata (Japan)
Lev Zelenyi (Russia)
2
Page 4
Organised by IOP Plasma Physics Group
Sponsors
Co-sponsors
Location
The conference will be held at the Atholl Palace Hotel in Pitlochry from 23-28 August 2015. The lectures are in single session
format and will be held in the Atholl Suite together with posters and the exhibition. A floor plan of the hotel is available online at
http://www.athollpalace.com/floor-plans
Atholl Palace Hotel
Perth Road
Pitlochry
Perthshire
PH16 5LX
www.athollpalace.com
Accommodation
For those who have reserved accommodation at the Atholl Palace Hotel, check in is available from the main reception desk
from 14:00. On departure, rooms must be vacated by 11:00 and bedroom keys should be returned to reception. The reception
desk is manned 24 hours per day.
For residential guests, breakfast will be served daily from 07:30–10:00 in the Verandah restaurant located on the ground floor.
Breakfast consists of a full Scottish or continental breakfast.
All rooms include:
private bathroom
3
Page 5
telephone
tea and coffee making facilities
hairdryers
trouser press
colour TV
WiFi
Amenities
The hotel offers a gym and fitness room, a spa and swimming pool. The gym and swimming pool is open daily during the times
listed below. Access is available 1 hour before the closing time. For further information, visit the website at
http://www.athollpalace.com/visit
Monday - Friday 07:00-21:00
Saturday and Sunday 07:00-19:00
The hotel bar, the Stag’s Head is open to midnight for non-residents. For residents, the bar will stay open subject to demand.
Travel
Please refer to the website at http://ipels2015.iopconfs.org/travel for travel information. If arriving into Pitlochry by train the
hotel is located a 20 minute walk from the station. A shuttle car service will be provided on Sunday 23 August between the
hours of 13:00–17:00. Outside of these times, participants requiring transport are recommended to pre-book a taxi.
Local taxi numbers
YULES 01796 472290
S&R Taxis - 01796 473931
Below is a map for those wishing to walk from Pitlochry train Station: -
© Google maps
4
Page 6
Visas
Citizens of the EU do not need a visa to enter Britain. If you are from any other country, find out about visa requirements before
you travel - www.ukvisas.gov.uk/
Internet
Complimentary WiFi is available throughout the hotel. No password is required.
Registration
Registration will be held in the hotel foyer at the times listed below. Each participant will receive a pen, a notepad, a copy of the
programme and a lapel badge. The abstract book will be in digital format only and will be available to download from the
website at least one week prior to the start of the event.
Participants are asked to wear their badge at all times to help with security and to enable you to identify fellow participants.
Replacement badges can be issued at the registration desk. On departure, please return your badge to be recycled.
Date Time
Sunday 23 August 16:00-18:30
Monday 24 August 08:00-18:00
Tuesday 25 August 08:30-18:00
Wednesday 26 August 08:30-13:00
Thursday 27 August 08:30-18:00
Friday 28 August 08:30-13:00
IOP membership
Non-member registrants attending this conference will automatically become affiliate members of the Institute of Physics for 12
months and will receive copies of Physics World. As an affiliate member you will be entitled to attend all conferences at the
members’ rate for the period of your membership and to use MyIOP – the member-only network.
Full details will be sent to you after the conference. In order to take advantage of this affiliate membership, payment for the
conference registration fee must be received in accordance with our payment terms.
Membership of the Institute of Physics is open to all those with an interest in Physics. For further information, please visit
http://members.iop.org or email [email protected] .
Catering
The registration fee is inclusive of refreshments and lunch for the duration of the event, evening meals from Monday to
Thursday, event receptions, and all event material. An optional buffet meal is available on Sunday and must be pre-booked; if
you have not pre-booked and would like to attend, e-mail [email protected] . The cost is £30 per person. Please refer to
the table below for locations and timings.
Date Event Time Location
Sunday 23 August Buffet (pre-booked only) 19:00 Bow Lounge
Monday 24 August Coffee break 10:55-11:25 Lounge
Lunch 12:40-13:45 Verandah restaurant
Tea break 15:40-16:10 Lounge
Reception 17:40-18:30 Lounge
Dinner 18:30-20:00 Restaurant
Whisky reception 20:00-21:00 Atholl Suite
5
Page 7
Tuesday 25 August Coffee break 10:55-11:25 Lounge
Lunch 12:40-14:00 Verandah restaurant
Tea break/Posters 15:55-16:20 Lounge/Atholl Suite
Poster reception 17:00-18:00 Atholl Suite
BBQ 18:00 Garden
Wednesday 26 August Coffee break 10:55-11:25 Lounge
Lunch 12:40 Packed lunch
Dinner 19:00 Verandah restaurant
Thursday 27 August Coffee break 10:55-11:25 Lounge
Lunch 12:35-13:45 Verandah restaurant
Tea break 15:40-16:10 Lounge
Gala dinner 19:00 Bow Lounge
Friday 28 August Coffee break 10:50-11:05 Lounge
Lunch 12:45 Verandah restaurant
Guests of participants are welcome to attend the evening social events if pre-booked before the start of the event. Please refer
to the website at http://ipels2015.iopconfs.org/social for further information.
Participants or guests with special dietary requirements are asked to notify the conference office, if they have not already done
so when registering, prior to their arrival. Those with special dietary requirements other than vegetarian are asked to make
themselves known to the catering team. It will not be possible to provide an alternative menu unless prior notification has been
received. Please email [email protected] if you have any queries.
Nut allergies – unfortunately the venue cannot provide assurances that food has not been cross-contaminated with traces of
nuts during ingredient processing at manufacture’s site, and during food preparation on site. For this reason, we are unable to
provide guarantees that any of the food is free from nuts or trace elements.
There is no dress code for the evening meals. Participants who wish to wear some item of tartan for the conference diner on
Thursday the 27th August will find that there are various shops in Pitlochry.
Macnaughtons of Pitlochry - http://www.macnaughtonsofpitlochry.com/
James Pringle Weavers - http://www.ewm.co.uk/
Social programme
Monday 24 August
A pre-dinner reception will be held in the lounge area from 17:40 and will be followed by dinner in the restaurant.
A Whisky reception will be held in the Atholl Suite from 20:00 and will include a general talk about the production of Whisky.
There will also be an opportunity to sample three different whisky’s including Tomatin and Ballechin.
Tuesday 25 August
A drinks reception will be held alongside the posters from 17:00. A BBQ will follow the reception in the Garden (weather
permitting).
6
Page 8
Excursions
On Wednesday, the programme will finish at midday to allow participants to take part in one of the three planned excursions.
Alternatively, participants can take advantage of the hotel facilities or explore picturesque Pitlochry by foot.
Hill walk of Ben Vrackie
Participants can take part in a hill walk of Ben Vrackie, a mountain overlooking Pitlochry. Please make sure you have read and
understood the guidance notes available online at http://ipels2015.iopconfs.org/social before agreeing to take part. The
following is some important information to note.
Ben Vrackie is a small mountain reaching an altitude of 2759' (841 m) and an ascent is likely to take about 4-5
hours round trip.
You will need to be reasonably fit and physically capable to undertake such a walk.
The temperatures in August can vary, with record high of 28 C and record low of freezing point (though this will be
at night) in the town. More typical temperatures vary in the range 9-19 C. Temperatures on the mountain will
typically be cooler (possibly much cooler if there is a significant wind).
It is important to note that conditions in the Scottish highlands are highly unpredictable and can change rapidly
from sunshine to severe.
Hillwalking always brings some element of risk and, if you decide to partake in this activity, you acknowledge the
inherent hazards and agree that you partake at your own risk.
Neither the conference, nor the Institute of Physics, accept any liability to delegates who choose to partake in this
activity, other than liability for death or personal injury which arises as a direct result of the conference’s or the
Institute of Physics’ negligence (as appropriate).
Anyone partaking in this activity acknowledges that they are solely responsible for their personal health and safety
and for their property.
It is recommended that anyone considering taking a hillwalk in Scotland take sensible precautions with regard to
clothing, equipment and footwear, and make sure that their insurance is appropriate. It a good idea to take food
and warm drinks - so a thermos flask would be advisable. Heavy weather walking clothing (waterproof insulated
jacket, waterproof trousers or overtrousers, boots) is appropriate in all seasons. Very few paths in the Scottish
highlands are paved or made, so proper hillwalking boots ARE ESSENTIAL.
Participants should meet in the hotel reception and be ready to leave at 13:30. A packed lunch will be provided.
Pass of Killiecrankie
The Pass of Killiecrankie is a wooded gorge with the River Garry flowing along its base. The Battle of Killiecrankie, the major
event in the first of the Jacobite uprisings, was fought nearby. For further information see
www.nts.org.uk/Property/Killiecrankie/
A packed lunch will be provided. Coaches will depart from outside the hotel at 14:15 and 14:45 and will collect from the same
drop off point at 16:30 and 17:00. The journey time is approximately 15 minutes. The coach company is Elizabeth Yule
Coaches & Taxis.
Tour of Blair Athol Distillery
This Distillery produces a 12 Year Old Single Malt Whisky, with a mellow deep-toned aroma, a strong fruity flavour and a smooth
finish. Blair Athol Distillery contributes to the Bell’s Blend, the most popular blended whisky in the UK. For further information
visit their website at http://www.discovering-distilleries.com/blairathol/
The tour of the Distillery will start at 14:00 and from the hotel the journey takes 10 minutes on foot. Participants are expected to
make their own way to the Distillery. A map can be found overleaf.
Blair Athol Distillery
Perth Road
Pitlochry, Perthshire
PH16 5LY
7
Page 9
© Google maps
Places on these excursions are limited so early booking is advisable. To book, email [email protected] .
Information for presenters
Oral presentations
The audio-visual equipment included in the lecture theatre is an LCD projector, screen and PC. If you require any additional
equipment, please email [email protected] . Presenters are asked to prepare their presentations to match the time
allocated in the program as these will be strictly enforced by the session chairs.
Presentations should be structured to include an introduction, the main content and conclusions. Visual aids (e.g. maps, charts
etc) can be used but you are advised to keep the information simple, use colour and contrast for emphasis and use a large
enough font (minimum 15 point) to ensure legibility.
Presentations should be sent in advance of the conference as a PDF or PowerPoint file by e-mail to [email protected] ;
please include the date and time of your presentation and only send presentations which are complete. If you are unable to
send your presentation prior to the conference, please bring it with you on a USB memory stick and load it onto the PC located
in the lecture theatre no later than the start of the session in which you are speaking. Please save your file as your surname and
initial in the appropriate folder on the desktop.
Direct connection of personal laptops (with set-up in the break prior to the corresponding session) is the alternative. For those
using a PC laptop, please make sure you have a VGA output. If presenting from a Macintosh, please bring a VGA cable.
The electrical current in the UK is 50Hz 230v AC and 3 pin plug sockets. If you need an adapter, please bring one with you.
Adapters can be purchased from the airport.
8
Page 10
Poster displays
Posters will be on display for the duration of the conference with a dedicated poster reception taking place on Tuesday from
15:55. During this session, authors are asked to remain next to their posters to answer questions.
Displaying and removing posters
Posters can be mounted from 08:00 on Monday 25 August and must be removed by 13:30 on Friday 28 August. Any poster
not removed by this time, will be recycled.
Dimensions
Poster boards are 7ft high by 3ft wide (2.13m by 0.91m); posters must fit within these dimensions. Posters must be prepared
in advance of the conference as it will not be possible to print them on-site. Fixing material will be supplied to mount your
poster.
Scientific programme
Please refer to the website at http://ipels2015.iopconfs.org/prog for the latest programme. A copy of the programme will be
included in your conference pack which you will receive on arrival at the conference.
Stands
Hiden Analytical will be on-site at the conference from Monday 24 – Wednesday 26 August. For further information on Hiden
Analytical, visit their website at http://www.hidenanalytical.com/en/
Proceedings
A selection of papers from the conference will be invited for a special issue of Plasma Physics and Controlled Fusion. The
deadline for submitting your paper is 31 October 2015. For further information, including instructions for preparing your paper,
visit the website at http://ipels2015.iopconfs.org/proceedings
Safety and emergency evacuation procedures
In the unlikely event of a fire, an alarm will sound. Please evacuate the building immediately. Emergency exits are well sign
posted. Do not re-enter the building until instructed to do so by a member of staff or the fire brigade. The hotel has a test fire
drill on Monday at 11am.
Non-smoking policy
The hotel is non-smoking.
First Aid
If you fall ill or injure yourself during the conference, please report the incident to a staff member who will call a
trained first-aider. In case of serious injury, paramedics will be called. All three emergency services, fire, ambulance and police,
can be contacted by dialling 999 from any telephone.
General information
Payment
The organiser reserves the right to refuse admission to any participant who has failed to pay their registration fee prior to the
start of the event.
Money
Britain’s currency is the pound sterling (£) - see www.xe.com for currency converters. Scottish banks issue their own notes with
exactly the same value as those issued by the Bank of England and they are legal currency in all parts of mainland UK.
Value Added Tax (VAT) - is charged on all purchases currently at a rate of 20%, people travelling to Scotland on business may
be entitled to reclaim the tax charged on event expenses
9
Page 11
Handbook
Institute of Physics76 Portland Place, London W1B 1NT, UK
Telephone: +44 (0)20 7470 4800Fax: +44 (0)20 7470 4848www.iop.org/conferences
Registered Charity Number: 293851
Cover images: Radiation Belt ‘NASA’; Solar Flare ‘ESA/AOES’; Warm Dense Matter ‘www.physics.ox.ac.uk/Users/Gregorig/wdm/wdm.html’; Colliding Astrophysical Jets X-ray ‘NASA/CXC/SAO/S.Mineo et al, Optical: NASA/STScI, Infrared: NASA/JPL-Caltech’; Cartoon of Earth with currents/arrows ‘J. Grebowsky, NASA’; Atholl Palace ‘Atholl Palace’ and Aurora ‘Kyle Armstrong and Trond Trondsen, from Magnetic Reconnection (documentary short flm, 2012)’.
