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Reports, Codes and What to Check – Fall 2017-18Links to Sections:

Pre PEIMS Reports Template setup TSDS PEIMS Data Transition TSDS Student Interchange 40100 Student Basic Information Sub Category PrePEIMS Code Locations 100 STUDENT DATA – IDENTIFICATION Record

Notes Data Location Error Codes 101 STUDENT DATA – DEMOGRAPHIC Record

Notes Data Location Error Codes 102 STUDENT DATA – DEMOGRAPHIC Record

Notes Data Location Error Codes 110 STUDENT DATA - ENROLLMENT Record

Notes Data Location Error Codes 163 STUDENT DATA – SPECIAL EDUCATION Record

Notes Data Location Error Codes 169 STUDENT DATA – CAREER TECH ED (CTE) PROGRAM Record

Notes Data Location Error Codes 170 STUDENT DATA – CAREER TECH ED (CTE) COURSE Record

Notes Data Location Error Codes 203 SCHOOL LEAVER DATA - STUDENT Record

Notes Data Location Error Codes 090 STAFF DATA – RESPONSIBILITIES Record

Notes Data Location Error CodesPop Served Role ID Class Type

090 DATA ENTRY EXAMPLES FROM SKYWARD Question/Contact Info Appendix A

General Notes Error messages in PEIMS reports come in three types:

o FATAL - *F* in Skyward reports – Fatal errors MUST be corrected, as all fatals must be corrected before a submission can be finalized and signed off by Dr. Brown in the TEA system.

o SPECIAL WARNINGS - *SW* in Skyward reports – Special Warnings should be carefully reviewed, as this indicates that the data appears to be incorrect to the TEA system, but can still be sent if we verify that it is correct.

o WARNINGS - *W* in Skyward reports – Warnings should be checked to ensure the data is correct. Warnings are the least serious of the error messages.

All corrections should be made by Nov 13th. Staff Profiles and Reporting from TEA should be available the week of Dec 5th. PEIMS Submission 1 is due on December 7th, with the Resubmission due Jan. 18th.

2018 PEIMS Sub 1 Guide v1.0 Last modified 10/24/2017 Page 1 of 91

Documentation is located on the Skyward How To page on the BISD website for many different topics regarding PEIMS coding.


http://w3.birdvilleschools.net/skyward/HowTo/index.html

Pre PEIMS Reports Template Either Add a new template OR edit a previous template. DO NOT JUST RUN YOUR

TEMPLATE FROM LAST YEAR. The Fall reporting is PEIMS Submission 1. The School Year field must be set to 2018 and the As Of/Snapshot date set to 10/27/2017. Initially, you should print All edits and NOT check the Print Errors Only box. Even if there are no

errors, the report may not contain all the students it should or the students may not be coded correctly.


TSDS PEIMS Data TransitionPEIMS is now a part of the Education Data Warehouse (eDW), the new data management system Texas has been constructing/implementing over the past several years.

PEIMS data consists of five categories:

1. education organization,

2. finance (budget, payroll, and actual),

3. campus course section,

4. staff, and

5. student.

Campus PEIMS personnel will be working primarily with the Student category data, though there will be limited review of some areas of Staff and Campus Course data. The five PEIMS data categories are detailed in Appendix A for reference purposes.

Local education agencies (LEAs - like BISD) and Education Service Centers (ESCs) will transmit their PEIMS data collection to the Education Data Warehouse (EDW) using one or more Interchange Schemas drawn from the Ed-Fi Core and Texas Core Extension Schemas.

PEIMS data will continue to be collected four times each school year at present. The collections are:

Submission 1 (Fall Snapshot [including student leaver] data), Submission 2 (Mid-Year [prior year financial actual] data), Submission 3 (Summer [school year attendance] data), and Submission 4 (Extended Year [summer program] data).

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Student InterchangeReporting Requirements

The StudentExtension Complex Type inherits data elements from the Student Complex Type and contains data elements that are attributes of a student.

Each student enrolled in an LEA on the “PEIMS fall snapshot date” must have one, and only one, Student Enrollment record.The StudentExtension Complex Type must be reported for the following submissions:

Do not report the following students in any PEIMS Submission: Adult basic education students Adult secondary education students Nonpublic school students living in the LEA, but who are served totally by a nonpublic school Home-school students except those who receive Special Education services from the LEA

(e.g., Nonpublic Day School or Residential Nonpublic School Program)

All student demographics changes including Student ID must be managed through the TSDS Unique ID Application.

Submission 1:Students who on the as-of date:

Are served only by a public school; Are served by both a public and a nonpublic school (including students served under an

individualized services plan); Are in a special education nonpublic day school; Are in a special education residential placement, or; Do not fit any of the above situations but were served in grades 7-12 in the LEA at any time

during the prior year and do not enroll in the LEA within the school-start window; do not enroll in another Texas public school; do not receive a General Educational Development (GED) certificate within Texas by August 31st; and are not accounted for by other state reconciliation processes.

The PEIMS fall as-of date or the “October snapshot” date, is the last Friday in October.

Due to hurricanes, the school-start window extends from the first day of school through the last Friday in October (same day at snapshot – generally this is the last Friday in September).

For Submission 1, because a student can only be enrolled in one LEA on the “PEIMS fall snapshot date”, only one LEA is to report a given student.

LEAs must take appropriate measures to ensure that prior year students who are "no shows" in the current year are not "rolled over" in the student system and reported as enrolled students in the LEA's PEIMS Submission 1. If this happens, these students may be on the LEA's underreported student listing the next year.

If a student was in grade 7-12 during the prior year, does not enroll in the LEA within the school-start window, does not enroll in another Texas public school, does not receive a General Educational Development (GED) in Texas by August 31st, and is not accounted for by other state reconciliation processes, then a Leaver information is reported.


40100 Student Basic Information Sub-Category

Element ID

Data Element XML Name Pre PEIMSReport

Notes

E1523 TX-UNIQUE-STUDENT-ID

StudentUnique StateId TX-UNIQUE-STUDENT-ID is a unique number assigned to a student by the Texas Education Agency.

*** Complex Type Student Identification

*** Complex Type Name*** Complex Type BirthData*** Complex Type EdOrgInformationE0706 GENERATION-

CODETX-GenerationCode 100 GENERATION-CODE identifies the

generation suffix, if any, which the person attaches to his name.

E0004 SEX-CODE TX-Sex 101 SEX-CODE identifies the gender of the person.

E1064 HISPANIC-LATINO-CODE

TX-HispanicLatino Ethnicity

101 HISPANIC-LATINO-CODE indicates a person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race.

*** Complex Type Race 101E0787 ADA-ELIGIBILITY-

CODETX-ADAEligibility 100,

110ADA-ELIGIBILITY-CODE indicates the eligibility status of the student as reflected in the attendance accounting records of the district. A student who is not in membership (served at least two hours per day) should be coded as "0". Migrant students below age five participating only in an off-campus migrant funded early childhood program should be coded as "0".

E0919 AT-RISK-INDICATOR-CODE

TX-AtRiskStudent 110 See AT RISK Section below.

E1082 HOMELESS-STATUS-CODE

TX-HomelessStatus 100 See HOMELESS Section below.

E0797 IMMIGRANT-INDICATOR-CODE

TX-Immigrant Indicator

110 IMMIGRANT-INDICATOR-CODE indicates whether the student is an identified immigrant under the definition found under Title III of the No Child Left Behind Act of 2001 (NCLB), where the term ‘immigrant children and youth’ is defined as, “individuals who are aged 3 through 21; were not born in any state; and have not been attending one or more schools in any one or more states for more than 3 full academic years. The term ‘State’ means each


of the 50 States, the District of Columbia, and the Commonwealth of Puerto Rico. (See P.L. 107-110 Title III, Part C, § 3301(6).)

E0790 LEP-INDICATOR-CODE

TX-LEPIndicator 101 - Bil/ESL110 - All

LEP-INDICATOR-CODE indicates whether the student has been identified as limited English proficient by the Language Proficiency Assessment Committee (LPAC), or English proficient (19 TAC §89.1220), according to criteria established in 19 TAC

§89.1225.E0984 MIGRANT-

INDICATOR-CODETX-MigrantIndicator 101 MIGRANT-INDICATOR-CODE

indicates whether the student (ages 3-21) is, or the student's parent, spouse, or guardian is a migratory agricultural worker, including a migratory dairy worker, or a migratory fisher, and who, in the preceding 36 months, in order to obtain, or accompany such parent, spouse, or guardian in order to obtain, temporary or seasonal employment in agricultural or fishing work: 1) has moved from one school district to another; or 2) resides in a school district of more than 15,000 square miles, and migrates a distance of 20 miles or more to a temporary residence to engage in a fishing activity.

E1030 SSI-PROMOTION-RETENTION-CODE

TX-SSIPromotion Retention

110 See SSI section below.

E1084 UNACCOMPANIED-YOUTH-STATUS- CODE

TX–Unaccompanied YouthStat us

100 As defined by NCLB, Title X, Part C, Section 725(6), the term “unaccompanied youth” — means a youth not in the physical custody of a parent or guardian. If a student is an unaccompanied youth, the district must indicate whether or not the student received direct services under the McKinney-Vento Homeless Education Program. This program is also known as the TEXSHEP program.

E1076 UNSCHOOLED-ASYLEE/REFUGEE- CODE

TX–UnschooledAsylee RefugeeIndicator

101 Indicates whether a student's initial enrollment in a school in the United States in grades


7 through 12 was as an unschooled asylee or refugee per TEC Section 39.027(a-1)."Unschooled asylee or refugee" means a student who:

(1) initially enrolled in a school in the United States as:

(A) an asylee as defined by 45 Code of Federal Regulations, Section 400.41; or

(B) a refugee as defined by 8 United States Code Section 1101;

(2) has a visa issued by the United States Department of State with a Form I-94 Arrival/Departure record, or a successor document, issued by the United States Citizenship and Immigration Services that is stamped with "Asylee," "Refugee," or "Asylum"; and

as a result of inadequate schooling outside of the United States, lacks the necessary foundation in the essential knowledge and skills of the curriculum prescribed under TEC Section 28.002, as determined by the language proficiency assessment committee established under TEC Section 29.063.

E1522 EARLY-READING-INDICATOR-CODE

TX-EarlyReading Indicator

102 The EARLY-READING-INDICATOR-CODEs 1, 2, and 3 only apply to students in grades KG, 01, and 02. Students enrolled in all other grade levels should be reported with a blank.For Submission 1: report grade level reading status based on the Beginning of Year assessment results.

E1528 FOSTER-CARE-INDICATOR-CODE

TX-FosterCareIndicator

102 FOSTER-CARE-INDICATOR-CODE indicates whether a student is in the


conservatorship of the Department of Family and Protective Services (DFPS) currently, or for certain students that were previously in the conservatorship of DFPS.

E1529 MILITARY-CONNECTED-STUDENT- CODE

TX–MilitaryConnected StudentIndicator

102 MILITARY-CONNECTED-STUDENT-CODE indicates a student enrolled in a school district or open-enrollment charter school who is a dependent of a member of the United States military service in the Army, Navy, Air Force, Marine Corps, or Coast Guard on active duty, the Texas National Guard, or a reserve force of the United States military.

E1530 DYSLEXIA-INDICATOR-CODE

TX-DyslexiaIndicator 110 DYSLEXIA-INDICATOR-CODE indicates whether a student is identified under TEC §38.003.

E1559 T-STEM-INDICATOR-CODE

TX-TSTEMIndicator 102 STEM-INDICATOR-CODE Indicates whether a student is enrolled in Texas Science, Technology, Engineering, and Mathematics (T-STEM) Academy as defined in TAC 102.1093.

E1560

ECHS-INDICATOR-CODE

TX-ECHS Indicator

102 ECHS-INDICATOR-CODE indicates whether a student is enrolled in an Early College High School (ECHS) as defined in TAC 102.1091.

E1564 IEP-CONTINUER-INDICATOR-CODE

TX–IEPContinuer Indicator

Per Texas Education Code TEC 39.053(g-2), indicates whether a student a) is at least 18 years of age as of September 1 of the school year as reported for the Fall semester PEIMS submission of the current year and has satisfied the credit requirements for high school graduation, b) has not completed his or her individualized education program under 19 TAC Section 89.1070 (b)

(2) and the Individuals with Disabilities Education Act (20 U.S.C. Section 1400 et seq.), and c) is enrolled and receiving individualized education program services.

E0895 HOME-LANGUAGE-CODE

TX-Home Language

100 HOME-LANGUAGE-CODE indicates the language spoken in the student's home, as determined by the student's home language survey.


(See 19 TAC §89.1215.)E1002 AS-OF-STATUS-

CODETX-AsOfStatusCode 101 AS-OF-STATUS-CODE indicates the

student's current status in the district on the Submission 1 As-Of date.

E0785 ECONOMIC-DISADVANTAGE-CODE

TX-Economic Disadvantaged

101 ECONOMIC-DISADVANTAGE-CODE indicates the student's economic disadvantage status.

E1054 CRISIS-CODE TX-CrisisIndicator 100 CRISIS-CODE indicates a state health or weather related event that impacts a group of students, and may require additional funding, educational, or social services. The event may or may not cause the student to leave the district or campus of residence. A crisis event is designated by the Commissioner of Education.

E0896 PARENTAL-PERMISSION-CODE

TX-Parental PermissionCode

110 PARENTAL-PERMISSION-CODE indicates whether the student's parent or legal guardian has approved placement of the student in the required bilingual or English as a Second Language (ESL) program. (See 19 TAC §89.1240.)

Report revision and/or additional reporting will be coming on this, as all the elements are still being added to Skyward. As the rest of these data elements are added, the PEIMS department will update documentation and may also provide additional data mining reports to access new elements.

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AT RISK Coding Back to Top

The state compensatory education (SCE) supplements the basic – or regular – education program with compensatory accelerated instruction in order to reduce any disparity in performance on assessment instruments administered under Subchapter B, Chapter 39 TEC, or disparity in the rates of high school completion between students at risk of dropping out of school and all other LEA students. BISD is required to offer direct supplemental accelerated instruction to each student who meets one or more statutory or locally-defined eligibility (“at risk”) criteria. The AT-RISK-INDICATOR-CODE indicates whether a student is currently identified as “at-risk” of not meeting standards or dropping out of school using state-defined criteria (TEC §29.081, Compensatory and Accelerated Instruction). A student “at-risk of dropping out of school” includes each student who is under 26 years of age and who:

1. was not advanced from one grade level to the next for one or more school years; [excludes prekindergarten or kindergarten students who were not advanced as a result of a documented request by the student’s parent under TEC 29.081 (d-1).]2. is in grade 7, 8, 9, 10, 11, or 12 and did not maintain an average equivalent to 70 on a scale of 100 in two or more subjects in the foundation curriculum during a semester in the preceding or current school year or is not maintaining such an average in two or more subjects in the foundation curriculum in the current semester;3. did not perform satisfactorily on an assessment instrument administered to the student under TEC Subchapter B, Chapter 39, and who has not in the previous or current school year subsequently performed on that instrument or another appropriate instrument at a level equal to at least 110 percent of the level of satisfactory performance on that instrument;4. is in prekindergarten, kindergarten or grade 1, 2, or 3 and did not perform satisfactorily on a readiness test or assessment instrument administered during the current school year;5. is pregnant or is a parent;6. has been placed in an alternative education program in accordance with TEC §37.006 during the preceding or current school year;7. has been expelled in accordance with TEC §37.007 during the preceding or current

school year;8. is currently on parole, probation, deferred prosecution, or other conditional release;9. was previously reported through the Public Education Information Management System (PEIMS) to have dropped out of school;10. is a student of limited English proficiency, as defined by TEC §29.052;11. is in the custody or care of the Department of Protective and Regulatory Services or has, during the current school year, been referred to the department by a school official, officer of the juvenile court, or law enforcement official;12. is homeless, as defined by 42 U.S.C. Section 11302, and its subsequent amendments ;

or 13. resided in the preceding school year or resides in the current school year in a residential

placement facility in the district, including a detention facility, substance abuse treatment facility, emergency shelter, psychiatric hospital, halfway house, or foster group home.


HOMELESS DefinitionAs defined by NCLB, Title X, Part C, Section 725(2), the term “homeless children and youths” —

(A) means individuals who lack a fixed, regular, and adequate nighttime residence [within the meaning of section 103(a) (1)]; and(B) includes —

(i) children and youths who are sharing the housing of other persons due to loss of housing, economic hardship, or a similar reason; are living in motels, hotels, trailer parks, or camping grounds due to the lack of alternative adequate accommodations; are living in emergency or transitional shelters; are abandoned in hospitals; or are awaiting foster care placement;(ii) children and youths who have a primary nighttime residence that is a public or private place not designed for or ordinarily used as a regular sleeping accommodation for human beings [within the meaning of section 103(a)(2)(C)];(iii) children and youths who are living in cars, parks, public spaces, abandoned buildings, substandard housing, bus or train stations, or similar settings; and

migratory children (as such term is defined in section 1309 of the Elementary and Secondary Education Act of 1965) who qualify as homeless for the purposes of this subtitle because the children are living in circumstances described in clauses (i) through (iii).

The McKinney-Vento Act requires that every school district designate a homeless liaison. Contact your local homeless liaison for questions about the statutory definition of homelessness in the McKinney-Vento Act, whether or not a student meets that definition, and what category of living situation is appropriate. Information can also be obtained from the Texas Homeless Education Office. To contact the Texas Homeless Education Office, call 1-800-446-3142.

SSI PROMOTION RETENTION definitions Back to Top

SSI-PROMOTION-RETENTION-CODE indicates whether the student was promoted or retained as a result of participation in the Student Success Initiative (SSI) as described in TAC Chapter 101, Subchapter BB and TEC §28.0211.

This indicator must be reported for every student meeting all of the following conditions:

1) the student was eligible for assessment/testing as specified by TAC §101.2003; and

2) the student in the previous school year was in a grade to which the SSI applies; and

3) a Grade Placement Committee as required by TAC §101.2007 was established for the student because the student had not met the SSI requirements after the second assessment/testing date; and the student did not meet SSI requirements after the third assessment/testing date.

May be blank. Codes 03-08 apply only to students in grades 5 and 6 beginning in the 2005-2006 school year. Codes 09-14 apply only to students in grades 8 and 9 beginning in the 2008-2009 school year.


PrePEIMS Code Locations

Here is how these items are currently reviewable in the Pre PEIMS reports:

Pre PEIMS 100 report CRISIS-CODE GENERATION-CODE ADA-ELIGIBILITY-CODE HOMELESS-STATUS-CODE UNACCOMPANIED-YOUTH-STATUS- CODE

Pre PEIMS 101 Report SEX-CODE HISPANIC-LATINO-CODE Complex Type – RACE LEP-INDICATOR-CODE (Bil/ESL only) MIGRANT-INDICATOR-CODE UNSCHOOLED-ASYLEE/REFUGEE- CODE AS-OF-STATUS-CODE ECONOMIC-DISADVANTAGE-CODE

Pre PEIMS 102 Report EARLY-READING-INDICATOR-CODE FOSTER-CARE-INDICATOR-CODE MILITARY-CONNECTED-STUDENT- CODE T-STEM-INDICATOR-CODE ECHS-INDICATOR-CODE

Pre PEIMS 110 Report ADA-ELIGIBILITY-CODE AT-RISK-INDICATOR-CODE IMMIGRANT-INDICATOR-CODE LEP-INDICATOR-CODE SSI-PROMOTION-RETENTION-CODE DYSLEXIA-INDICATOR-CODE

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100 STUDENT DATA – IDENTIFICATION Record

100 Notes

Error #10027 will occur on students with no middle name. As long as this is correct and matches the birth certificate, it is fine. If the birth certificate has a middle name listed, please add it to the Skyward record.

Homeless coding instructions are posted on the Skyward How To page.

100 - Skyward Web Locations for Data Elements Back to Top

PEIMS Element

PEIMS Code

PEIMS Field Location within Web Required/ Not Required

E0212 District ID Product Setup > Skyward Contact Access > District Setup > Configuration > District Information Configuration > District Code > District Code

Required

E0001 Student ID Web Student Management > Students > Student Profile or Student Browse > Student SSN or S Number, which can be found by editing the Student Profile > Student SSN or S Number, which can be found by editing the Student Profile

Required

E0703 First Name Web Student Management > Students > Student Profile or Student Browse >

Required


http://w3.birdvilleschools.net/skyward/HowTo/index.html

Student SSN or S Number, which can be found by editing the Student Profile > First Name

E0704 Middle Name Web Student Management > Students > Student Profile or Student Browse > Student SSN or S Number, which can be found by editing the Student Profile > Middle Name

Required

E0705 Last Name Web Student Management > Students > Student Profile or Student Browse> Student SSN or S Number, which can be found by editing the Student Profile > Last Name

Required

E0706 C012 Generation Code

Web Student Management > Students > Student Profile or Student Browse > Student SSN or S Number, which can be found by editing the Student Profile > Name Suffix

Optional

E1054 C178 Crisis Code Web Student Management > Student > Student Profile or Student Browse > Special Programs > Crisis

Optional

E0787 C059 ADA Eligibility

Web Student Management > Students > Entry\Withdrawal. The student’s Entry Code will be sent as the ADA Code as long as it is a PEIMS Code; if it is not a PEIMS Code and it should be sent, it will need to be cross-walked to a PEIMS Code.

Required

E1082 C189 Homeless Status Code

Web Student Management > Students > Special Program > Homeless

Required

E1084 C192 Unaccomp-anied Youth Status Code

Web Student Management > Students > Special Program > Homeless The Unaccompanied Youth value is found inside of the Homeless Record.

Required if Homeless

E1596 C088 Associate Degree Indicator Code

Web Student Management > Student > Student Profile or Student Browse > TX- NCLB > Other PEIMS > Associate Degree

Optional

Crisis Codes for 2017-2018

The only crisis code that applies to our evacuatees is 5A, per Region XI.

5A – This specific code indicates a student was enrolled or was eligible to enroll in anLEA impacted by Hurricane Harvey, and the student enrolled in a different LEA during the 2017-2018 school year.


5B – This specific code indicates a student was enrolled or was eligible to enroll in an LEA impacted by Hurricane Harvey, and the student enrolled in another campus in the same LEA during the 2017-2018 school year.

5C – This specific code indicates a student is identified as homeless because of Hurricane Harvey but has remained enrolled in their home campus during the 2017-2018 school year.

All students who lack a fixed, regular, and adequate nighttime residence are considered homeless according to the McKinney-Vento Homeless Education Assistance Act. In order for the agency to determine the total number of students who are homeless because of Hurricane Harvey, these students must be reported in TSDS PEIMS as both homeless and with the appropriate crisis code (5A, 5B, 5C)

100 Error codes. Back to Top

Legacy

Edit #

TEDS Rule #

Legacy Edit Rule Text and Business Meaning EditType

Sub

10001 40100-0012

The first character of STUDENT-ID must be "S" or "0"-"8". F 1, 3, 4

For a student, the first character of Social Security number must be "0"-"8". The first character of an alternative id number must be "S".

10002 40100-0013

Each character of STUDENT-ID must not be the same number. F 1, 3, 4

For a student, the characters of IdentificationCode must not all be the same number.

10003 40100-0014

For a student, the characters of IdentificationCode must not all be the same number.

F 1, 3, 4

The first three characters of STUDENT-ID must be between "001" and "899" (excluding "666").

10005 40100-0015

If STUDENT-ID does not have a first character of "S", then the fourth and fifth characters must not be "00", and the last four characters must not be "0000".

F 1, 3, 4

For a student Social Security number, the fourth and fifth characters must be between "01" and "99, and the last four characters must be between "0001" and "9999".

10008 40100-0080

FIRST-NAME, MIDDLE-NAME, and/or LAST-NAME should not end with " JR", " SR", " I", " II", " III", " IV", " V", " VI", " VII", " VIII", " IX", or " X".

SW 1, 3, 4

The FirstName, MiddleName and/or LastSurname of a student should not end with any of the following characters that suggest a generation indicator: " JR", " SR", " I", " II", " III", " IV", " V", " VI", " VII", " VIII", " IX", or " X".

10017 40100-0079

FIRST-NAME, MIDDLE-NAME, or LAST-NAME should not contain "0" – "9".

SW 1, 3, 4

The first, middle and/or last name of a student should not contain "0" - "9".


10021 40100-0008

Each Local Education Agency's data submission must contain Attendance or Flexible Attendance for each student.

F 3

Attendance or Flexible Attendance must be reported for each student.

10022 40100-0001

Each Local Education Agency's data submission must contain student data for each student served in the LEA.

F 1, 3, 4

Student data must be reported for each student.

10024 40100-0028

ADA-ELIGIBILITY-CODE must be blank. F 3, 4

ADA eligibility code must be blank for all students in submission 3 and 4.

10025 40100-0040

If AS-OF-STATUS-CODE is not "A", then ADA-ELIGIBILITY-CODE must not be blank.

F 1

If a student is enrolled in the current year, then an ADA eligibility code must be reported.

10026 40100-0041

If AS-OF-STATUS-CODE is "A", then ADA-ELIGIBILITY-CODE must be blank. F 1

Every student enrolled in the prior year but did not return must have a "blank" ADA eligibility code.

10027 40100-0091

If there are any students where MIDDLE-NAME is blank, then a warning message showing the total number of students in this category will be issued asking for verification.

W 1, 3, 4

The number of students with no MiddleName should be verified.

10028 40100-0095

If HOMELESS-STATUS-CODE is not "0", then UNACCOMPANIED-YOUTH-STATUS-CODE must not be blank.

F 1, 3

If a student is reported as homeless, then TX-UnaccompaniedYouthStatus must be reported.

10029 40100-0096

If HOMELESS-STATUS-CODE is "0", then UNACCOMPANIED-YOUTH-STATUS-CODE must be blank.

F 1, 3

If a student is not reported as homeless, then TX-UnaccompaniedYouthStatus must not be reported.

10030 40100-0110

If AS-OF-STATUS-CODE is not "A", and DISTRICT-ID matches the Texas School for the Deaf (227906) or the Texas School for the Blind and Visually Impaired (227905), then ADA-ELIGIBILITY-CODE must be "0", "4", or "5".

F 1

Students enrolled in the TSD and TSBVI are not eligible for average daily attendance funding and must be reported as "not in membership", "ineligible-full day", or "ineligible-half day".

10031 40100-0110

For the Texas School for the Deaf (227906) and the Texas School for the Blind and Visually Impaired (227905), at least one student must have ADA-ELIGIBILITY-CODE "4" or "5".

F 1

At least one student enrolled in the TSD, TSBVI, and TJJC must be reported as "ineligible-full day" or "ineligible-half day".

10033 40100-0138

HOMELESS-STATUS-CODE and UNACCOMPANIED-YOUTH-STATUS-CODE must be blank.

F 4

TX-HomelessStatus and TX-UnaccompaniedYouthStatus are not reported for students in submission 4.

Back to Top2018 PEIMS Sub 1 Guide v1.0 Last modified 10/24/2017 Page 17 of 91


101 STUDENT DATA – DEMOGRAPHIC

101 Notes

Check Student Attribution codes other than 00.o Transfer students should be 06.o School-aged walk-in speech students from private school or home school should be 12.o JJAEP students should be 02.

Check Economic Disadvantaged code on some students. This will be updated on the As Of date with the most current information from Child Nutrition.

Check for Asylee/Refugee code if your campus has any. Errors #10118 to #10132 – need to confirm birth date and age of student. NOTE TO MIDDLE SCHOOLS: There are two groups of students for whom the Extract

process cannot assign the appropriate As-Of code: o retained 7th Graders that are not in BISD last year; ando 8th graders not enrolled in BISD last year, who were promoted directly from 6th

grade and skipped 7th grade.o Identify these students, identify their proper As-Of code, and enter that code in the

TX/NCLB/Other PEIMS tab in the As Of Status Override Code section. For Sub 1, the As Of Status code is required and indicates the student’s school start window and

Snapshot date enrollment status for the current school year. Student Profile screen (ST\TB\TX\TB\OP) in the As Of Status Override field.


Student Attribution Code – check this for transfers and for anything other than 00

Economic Disadvantage Code – check to make sure matches Lunch Code


PEIMSElement

PEIMSCode

PEIMSField Location within Web

Required/ Not Required

E0017 C050 Grade Level Code

Web Student Management > Student > Student Profile or Student Browse > Entry - Withdraw Tab > Grad Year

Required

E0001 Student ID Web Student Management > Students > Student Profile or Student Browse > Student SSN or S Number, which can be found by editing the Student Profile

Required

E0004 C013 Sex Code Web Student Management > Students > Student Profile or Student Browse > Student SSN or S Number, which can be found by editing the Student Profile > Gender

Required

E1076 C183 Unschooled Asylee/ Refugee

Web Student Management > Student > Student Profile or Student Browse > TX- NCLB > Other PEIMS> Unschooled Asylee/Refugee

Required - Sub 1,3

E0006 Date of Birth Web Student Management > Students > Student Profile or Student Browse > Student SSN or S Number, which can be found by editing the Student Profile > Date of Birth

Required

E0031 C142 Career and Technical Ed Ind Cd

Web Student Management > Student > Student Profile or Student Browse > Voc. Ed. > Career Tech. Indicator

Required - Sub 1,3

E0903 Campus ID of Residence

Web Student Management > Student > Student Profile or Student Browse > Special Programs > Campus ID of Residence

Optional

E1044 Last Date of Enrollment

Web Student Management > Student > Student Profile or Student Browse > Entry - Withdraw Tab > Withdrawal Date

Optional

E1059 C088 American Indian-Alaska Native Code

Web Student Management > Students > Student Profile or Student Browse > Student SSN or S Number, which can be found by editing the Student Profile > Federal Race checkbox

Required

E10600 C088 Asian Code Web Student Management > Students > Student Profile or Student Browse > Student SSN or S Number, which can be found by editing the Student Profile > Federal Race checkbox

Required

E1061 C088 Black African American Code


Required


E1062 C088 Native Hawaiian Pacific Islander Code


Required

E1063 C088 White Code Web Student Management > Students > Student Profile or Student Browse > Student SSN or S Number, which can be found by editing the Student Profile > Federal Race checkbox

Required

E1000 C161 Student Attribution Code

Web Student Management > Student > Student Profile or Student Browse > Special Programs > Student Attribution

Required

E1002 C163 As Of Status Code

The system will calculate the As Of Status code based on the student’s enrollment in your district.

Required - Sub 1,3

E0984 C088 Migrant Indicator Code

Web Student Management > Student > Student Profile or Student Browse > Special Programs > Migrant

Required

E0782 Campus ID of Enrollment

Web Student Management > Student > Student Profile or Student Browse > Entry - Withdraw Tab > Campus Entity number

Optional

E1027 Campus ID of Accountability

Web Student Management > Student > Student Profile or Student Browse > Special Programs > Campus ID Acct.

Optional

E1028 C088 Bilingual/ ESL Summer School Indicator Code

Web Student Management > Student > Student Profile or Student Browse > Special Programs > Limited English Proficiency

Optional

E1064 C088 Hispanic Latino Code

Web Student Management > Students > Student Profile or Student Browse > Student SSN or S Number, which can be found by editing the Student Profile > Ethnicity

Required

E0785 C054 Economic Disadvantaged Code

Web Student Management > Student > Student Profile or Student Browse > Food Service > Lunch Code

Required - Sub 1,3

E0034 C088 Gifted Talented Indicator Code

Gifted Talented Indicator Code Web Student Management > Student > Student Profile or Student Browse > Special Programs > Gifted

Required


101 - Error Messages starting with #101… Back to Top

PEIMS September 1, 2013 Age Calculation Algorithm for the 101 Record

If the Birth Year is either of the calendar years spanned by the school year, then calculated Age is 0.

Otherwise, the Birth Year is subtracted from 2015 resulting in the Age. The Age is then adjusted for the month and day to get September 1 Age.

If the Birth Month is Before September then no adjustments are needed. If the Birth Month is After September then 1 is subtracted from the Age. If the Birth Month Is September and the Birth Day is after the first, then 1 is

subtracted from the Age. If the Birth Month Is September and the Birth Day is the first, then no adjustments

are needed.

Unless otherwise specified in an edit, Age refers to September 1 Age.

Legacy

Edit #

TEDS Rule #


Sub

10105 40100-0078

A student’s September 1 age should not be greater than 25.

SW 1, 3, 4

A student should not be older than 25 years old on September 1 of the current year.

10106 40110-0097

If CAMPUS-ID-OF-RESIDENCE is not blank, then CAMPUS-ID-OF-RESIDENCE must be "255000000" or match an entry registered with the TEA as an active instructional campus ending in "001" - "698" (excluding charters, JJAEPs, Texas School for the Deaf (227906), Texas School for the Blind and Visually Impaired (227905), or Texas Juvenile Justice Department (227622)).

F 1, 3, 4

If reported, a student's campus id of residence must indicate an out of state campus ("255000000") or be registered with the TEA as an active instructional campus ending in "001" - "698" that is not an open enrollment charter school, JJAEP, Texas School for the Deaf, Texas School for the Blind and Visually Impaired, or Texas Juvenile Justice Department.

10110 40100-0089

FIRST-NAME, MIDDLE-NAME, LAST-NAME, SEX-CODE, AMERICAN-INDIAN-ALASKA-NATIVE-CODE, ASIAN-CODE, BLACK-AFRICAN-AMERICAN-CODE, NATIVE-HAWAIIAN-PACIFIC-ISLANDER-CODE, WHITE-CODE, HISPANIC-LATINO-CODE, and DATE-OF-BIRTH should not be identical on records reported with two or more different STUDENT-IDs.

SW 1, 3, 4

Students with different Social Security numbers or alternate identification numbers should not have identical demographic information.

10111 40100-0018

DATE-OF-BIRTH must not be equal to or greater than the PEIMS fall snapshot date, if there is one; otherwise DATE-OF-BIRTH

F 1, 3, 4


must not be equal to or greater than the submission date.

A student’s date of birth must be before the PEIMS fall snapshot date, or on or before the submission date.

10118 40100-0086

If GRADE-LEVEL-CODE is "PK", then age should be 3 or 4. SW 1, 3, 4

A student with a grade level of "PK" should be three or four years old on September 1.

10131 40100-0088

If GRADE-LEVEL-CODE is "12", then age should be 16-25. SW 1, 3, 4

A 12th grade student should be in the age range of 16-25 years old on September 1.

10132 40100-0085

If GRADE-LEVEL-CODE is "EE", then age should be less than 6. SW 1, 3, 4

A student with a grade level of "EE" should be less than 6 years old on September 1.

10133 40100-0051

If AS-OF-STATUS-CODE is not "A", and CAMPUS-ID-OF-RESIDENCE is "255000000", then ADA-ELIGIBILITY-CODE must be "0", "4", "5" or "8".

F 1

An enrolled student residing outside of Texas can be enrolled but must not be in membership or must be ineligible for ADA.

10134 40110-0110

If STUDENT-ATTRIBUTION-CODE is "00", "12", "22", "24", "26"or "28", then CAMPUS-ID-OF-RESIDENCE must be blank.

F 1, 3, 4

If a student resides within the boundaries of the school district, then the campus id of residence must be blank.

10135 40110-0111

If STUDENT-ATTRIBUTION-CODE is "03", "06", "07", or "10", then CAMPUS-ID-OF-RESIDENCE must not be blank, and the first six characters of CAMPUS-ID-OF-RESIDENCE must not match DISTRICT-ID.

F 1, 3, 4

If a student resides outside of the school district, as indicated by student attribution code of Public Education Grant (PEG) Program ("03"), Transfer Between Public School Districts ("06"), Lives Out-Of-State ("07"), or Parent Referral To The Texas School For The Deaf ("10"), then the campus id of residence must be reported and it must not be in the reporting district.

10136 40110-0112

If STUDENT-ATTRIBUTION-CODE is "07", then CAMPUS-ID-OF-RESIDENCE must be "255000000".

F 1, 3, 4

If a student lives out-of-state (attribution code "07"), then campus id of residence must be "255000000" indicating the student resides outside of Texas.

10137 40110-0113

If CAMPUS-ID-OF-RESIDENCE is "255000000", then STUDENT-ATTRIBUTION-CODE must be "07".

F 1, 3, 4

If a student's campus id of residence is "255000000" indicating the student resides outside of Texas, then student attribution code must be "07" indicating student lives out-of-state.

10139 40110-0100

CAMPUS-ID-OF-RESIDENCE should not be a campus registered with the TEA as an alternative education program (AEP) campus or a disciplinary alternative education program (DAEP) campus.

SW 1, 3, 4

A student’s campus id of residence should not be a campus registered with the TEA as an alternative education program (AEP) campus or a disciplinary alternative education program


(DAEP) campus.

10140 40110-0107

STUDENT-ATTRIBUTION-CODE must not be "01". F 1, 3, 4

Students in non-charter districts must not have student attribution indicating open enrollment charter school.

10141 40100-0017

DATE-OF-BIRTH must be a valid date. F 1, 3, 4

A student’s date of birth must be a valid date.

10142 40100-0087

If GRADE-LEVEL-CODE is "KG", then September 1 age should be 5 or 6.

SW 1, 3, 4

A student in grade KG should be 5 or 6 years old on September 1.

10145 40100-0004

If AS-OF-STATUS-CODE is "A", "C", "E" or "G", then there must be student school association data with a matching TX-UNIQUE-STUDENT-ID.

F 1

If a student is not enrolled this year, or not on the fall as-of date and/or school start window, student school association data must be reported for that student.

10146 40100-0074

If AS-OF-STATUS-CODE is "D", or "E", then the student should be reported as a Leaver.

W 1

If a student is indicated as being enrolled last year but not enrolled this year in the school start window, or not on the fall as-of date, then they should be reported as a Leaver.

10147 40100-0002

If AS-OF-STATUS-CODE is "B", "D", "F", or "X", then there must be enrollment (student school association) data with a matching TX-UNIQUE-STUDENT-ID.

F 1

If a student is enrolled this year, on the fall as-of date and/or school start window, then enrollment (student school association) data must be reported for that student..

10148 40100-0006

If AS-OF-STATUS-CODE is "B" or "C", then there must not be leaver data with a matching TX-UNIQUE-STUDENT-ID, unless LEAVER-REASON-CODE is "01".

F 1

If a student is enrolled this year within the school start window, leaver data must not be sent for that student, unless to report that they graduated.

10153 40100-0043

If AS-OF-STATUS-CODE is "A", "B", "C", "D", "E", "F", or "G", then GRADE-LEVEL-CODE must be "07"-"12".

F 1

If a student is a secondary student (falling into leaver range), then grade level must be "07"-"12".

10154 40100-0052

If GRADE-LEVEL-CODE is "EE"-"06", then AS-OF-STATUS-CODE must be "X".

F 1, 3

For a student, if TX-GradeLevel is "EE"-"06", then TX-AsOfStatusCode must be "X".

10155 40110-0106

STUDENT-ATTRIBUTION-CODE must not be "00" or "03". F 1, 3, 4

An open enrollment charter school student must not be reported with a student attribution code of "00" (No Attribution) or "03"(PEG).


10156 40110-0108

STUDENT-ATTRIBUTION-CODE should be "01". SW 1, 3, 4

An open enrollment charter school student should be reported with a student attribution code of "01".

10157 40110-0094

The first six characters of CAMPUS-ID-OF-ACCOUNTABILITY must match DISTRICT-ID.

F 1, 3

A student's TX-CampusIdOfAccountability must be in the reporting LEA.

10158 40110-0095

CAMPUS-ID-OF-ACCOUNTABILITY must match an entry registered with the TEA as an active regular instructional or AEP campus ending in "001"-"698", and must not be a DAEP or JJAEP.

F 1, 3

A student's TX-CampusIdOfAccountability must be an active regular instructional or AEP campus ending in "001"-"698" and must not be a DAEP or JJAEP.

10160 40110-0102

If CAMPUS-ID-OF-ENROLLMENT on this student's attendance records(s) (400 and 500 if applicable) is always a DAEP, then CAMPUS-ID-OF-ACCOUNTABILITY must not be blank.

F 3

A TX-CampusIdOfAccountability must be reported for a student who is enrolled in a DAEP for the entire school year..

10161 40110-0103

If CAMPUS-ID-OF-ENROLLMENT on this student's attendance records(s) (400 and 500 if applicable) is always a JJAEP, then CAMPUS-ID-OF ACCOUNTABILITY must not be blank.

F 3

A TX-CampusIdOfAccountability must be reported for a student who is enrolled in a JJAEP for the entire school year.

10165 40100-0025

CAMPUS-ID-OF-ACCOUNTABILITY and AS-OF-STATUS-CODE must be blank.

F 4

TX-CampusIdOfAccountability and TX-AsOfStatusCode are not reported for the student in Submission 4.

10167 40100-0044

If AS-OF-STATUS-CODE is "C", "E", or "G", then CAMPUS-ID-OF-ENROLLMENT on the 101 record must not be blank and must be registered with the TEA as an active instructional campus.

F 1

If a student's TX-AsOfStatusCode indicates they were not enrolled on the fall as-of date, then TX-CampusIdOfEnrollment must be reported (to be used for leaver recovery) and must match an entry registered with the TEA as an active instructional campus.

10169 40110-0104

If CAMPUS-ID-OF-ENROLLMENT on this student’s attendance or flexible attendance data is always a DAEP and a JJAEP, then CAMPUS-ID-OF ACCOUNTABILITY must not be blank.

F 3

A TX-CampusIdOfAccountability must be reported for a student who attends a combination of DAEP and JJAEP campuses for the entire school year.

10172 40110-0116

BILINGUAL/ESL-SUMMER-SCHOOL-INDICATOR-CODE must be blank.

F 1, 3

TX-BilingualESLSummer is not reported for students in submission 1 or 3.

10173 40110-0118

If BILINGUAL/ESL-SUMMER-SCHOOL-INDICATOR-CODE is "1", then GRADE-LEVEL-CODE must be "EE", "PK", "KG", or "01".

F 4

For a student participating in the TX-BilingualESLSummer


program, TX-GradeLevel must be "EE", "PK", "KG", or "01".

10174 40110-0117

BILINGUAL/ESL-SUMMER-SCHOOL-INDICATOR-CODE must not be blank.

F 4

Bilingual/ESL summer school participation must be reported in submission 4.

10176 40100-0009

For each student, attendance or flexible attendance must be reported with a matching TX-UNIQUE-STUDENT-ID and GRADE-LEVEL-CODE.

F 3

For each student, attendance or flexible attendance must be reported with a matching StudentUniqueStateId and TX-GradeLevel.

10178 40110-0115

If BILINGUAL/ESL-SUMMER-SCHOOL-INDICATOR-CODE is "0", then there must be Extended School Year Services, Course Transcript, or Flexible Attendance data reported with a matching TX-UNIQUE-STUDENT-ID.

F 4

For a student not participating in the BilingualESLSummer program, Extended School Year Services, Course Transcript, or Flexible Attendance must be reported for that student.

10180 40110-0119

If BILINGUAL/ESL-SUMMER-SCHOOL-INDICATOR-CODE is "1", then CAMPUS-ID-OF-ENROLLMENT from their enrollment (student school association) must not be blank and must be registered with the TEA as an active instructional campus.

F 4

For a student participating in the TX-BilingualESLSummer program, student school association TX-CampusIdOfEnrollment must be reported and must match an entry registered with the TEA as an active instructional campus.

10181 40110-0120

If BILINGUAL/ESL-SUMMER-SCHOOL-INDICATOR-CODE is "0" then CAMPUS-ID-OF-ENROLLMENT must be blank.

F 4

For a student not participating in the TX-BilingualESLSummer program, student school association TX-CampusIdOfEnrollment must be blank/not reported.

10183 40100-0003

If STUDENT-ATTRIBUTION-CODE is "12", then there must be enrollment data for this student where SPECIAL-ED-INDICATOR-CODE is "1" and ADA-ELIGIBILITY-CODE is "0".

F 1

If TX-Attribution indicates a student with a disability enrolled in a private/home school, there must be enrollment data indicating participation in SpecialEducation, and TX-ADAEligibility indicating "not in membership".

10185 40110-0105

STUDENT-ATTRIBUTION-CODE must not be "12". F 3, 4

For submission 3 and 4, students with TX-Attribution of "student with a disability enrolled in a private school" are not reported.

10186 40110-0099

If DISTRICT-ID matches the Texas School for the Deaf (227906) or the Texas School for the Blind and Visually Impaired (227905), then CAMPUS-ID-OF-RESIDENCE must not be blank.

F 1, 3, 4

For each student in the Texas School for the Deaf or the Texas School for the Blind and Visually Impaired, TX-CampusIdOfResidence must be reported.

10187 40100- If AS-OF-STATUS-CODE is "H", then the student should report SW 3


0075 Attendance or Flexible Attendance for REPORTING-PERIOD-INDICATOR-CODE "6".

If a student's TX-AsOfStatusCode indicates they are enrolled on the final day of the school year, they should be reported with Attendance or Flexible Attendance in the last reporting period.

10188 40100-0069

If AS-OF-STATUS-CODE is "I" and if the student has attendance where REPORTING-PERIOD-INDICATOR-CODE is "6", then NUMBER-DAYS-TAUGHT on the student’s attendance must be greater than TOTAL-DAYS-ABSENT plus TOTAL-INELIGIBLE-DAYS-PRESENT plus TOTAL-ELIGIBLE-DAYS-PRESENT.

F 3

If a student's TX-AsOfStatusCode indicates they not enrolled on the final day of the school year, then in TX-ReportingPeriod 6, TX-NumberDaysTaught must be more than the number of days in membership.

10189 40100-0056

If GRADE-LEVEL-CODE is "07"-"12", AS-OF-STATUS-CODE must be "H" or "I".

F 3

A student in TX-GradeLevel "07"-"12" must have an TX-AsOfStatusCode that indicates grades 07-12 students enrolled on the final day of the school year, or enrolled at some time during the year but not on the final day of the school year.

10193 40110-0096

CAMPUS-ID-OF-ACCOUNTABILITY must match an entry registered with the TEA as an active instructional campus ending in "001" - "698".

F 1, 3

A student's TX-CampusIdOfAccountability must be an active instructional campus ending in "001"-"698".

10194 40100-0005

If AS-OF-STATUS-CODE is "A", then there must be a 203 record with a matching STUDENT-ID.

F 1

If a student was enrolled last year but has never enrolled this year, then leaver data must be reported for that student.

10196 40100-0055

If GRADE-LEVEL-CODE is "07", then AS-OF-STATUS-CODE must be "A" - "G" or "X".

F 1

A student in TX-GradeLevel "07" must have an TX-AsOfStatusCode of "A"-"G" or "X".

10197 40110-0085

If CAREER-AND-TECHNICAL-ED-IND-CD is "1" or "2", then there must be a Career and Technical Education program association reported for that student.

F 1

A student whose TX-CareerAndTechnologyEd indicates they are enrolled in a career and technical education course or are a participant in a coherent sequence of courses must be reported with career and technical education program data.

10198 40110-0088

If CAREER-AND-TECHNICAL-ED-IND-CD is not "0", then GRADE-LEVEL-CODE must be "06"-"12".

F 1, 3

A student whose TX-CareerAndTechnologyEd indicates they are in the career and technical education program must be in TX-GradeLevel "06"-"12".

10199 40110-0089

If there are students with GRADE-LEVEL-CODE "06"-"12", then there should be at least one student where CAREER-AND-TECHNICAL-ED-IND-CD is not "0".

SW 1, 3


If there are students in grade level "06"-"12", then generally at least one should be in the career and technical education program..

1011A 40110-0090

If there are students with GRADE-LEVEL-CODE "06"-"12", then there should be at least one student where CAREER-AND-TECHNICAL-ED-IND-CODE is a value other than "0" or "1".

SW 1, 3

If there are students in grades 6-12, there should be at least one career and technical education student that is a participant in a coherent sequence of courses.

1011B 40110-0086


SW 1

A If there are students in grades 6-12, there should be at least one career and technical education student that is a participant in a coherent sequence of courses.

1011C 40110-0087


F 1, 3

A student in grades "06", "07", or "08" must not be reported as a participant in a career and technical education coherent sequence of courses.

1011D 40110-0093

If GRADE-LEVEL-CODE is "09"-"12" and CAREER-AND-TECHNICAL-ED-IND-CD is "2", then there should be Career and Technical Education Attendance and/or Career and Technical Education Flexible Attendance data reported.

W 3

A career and technical education student in grades "09"-"12" that is a participant in a coherent sequence of courses should be reported with career and technical education attendance and/or flexible attendance data.

1011E 40110-0121

LAST-DATE-OF-ENROLLMENT must be a valid date. F 3

A student's TX-LastDateOfEnrollment must be a valid date.

1011F 40110-0122

LAST-DATE-OF-ENROLLMENT must be blank. F 1, 4

A student's TX-LastDateOfEnrollment is not reported for submissions 1 and 4..

1011G 40110-0101

If AS-OF-STATUS-CODE is "B", "D", "F", or "X", and CAMPUS-ID-OF-ENROLLMENT on the student’s enrollment is a DAEP or JJAEP, then CAMPUS-ID-OF-ACCOUNTABILITY must not be blank.

F 1

For a student enrolled in a DAEP or JJAEP on the fall snapshot date, a TX-CampusIdOfAccountability must be reported.

1011J 40110-0091

If GRADE-LEVEL-CODE is "09"-"12" and CAREER-AND-TECHNICAL-ED-IND-CD is "1", then there must be a student section association for a course for that student where SERVICE-ID is a Career and Technical Education course (CTE Course = "H" in code table C022).

F 3

If a student in grades "09"-"12" and their TX-CareerAndTechnologyEd indicates they are enrolled in a career and technical education course, then a student section association for that course must be reported for a career and technical education course.


1011K 40110-0092

If GRADE-LEVEL-CODE is "09"-"12" and CAREER-AND-TECHNICAL-ED-IND-CD is "2", then there should be a Course Transcript for that student where SERVICE-ID is a Career and Technical Education course (CTE Course = "H" in code table C022).

W 3

A career and technical education student in grades "09"-"12" that is a participant in a coherent sequence of courses should be reported with a course transcript for a career and technical education course..

1011M 40100-0035

AMERICAN-INDIAN-ALASKA-NATIVE-CODE, ASIAN-CODE, BLACK-AFRICAN AMERICAN-CODE, NATIVE-HAWAIIAN-PACIFIC-ISLANDER-CODE, or WHITE-CODE must be "1".

F 1, 3, 4

A student must be reported with at least one race code.

1011N 40100-0034

UNSCHOOLED-ASYLEE/REFUGEE-CODE, CAREER-AND-TECHNICAL-ED-IND-CD, and ECONOMIC-DISADVANTAGE-CODE must be blank.

F 4

TX-UnschooledAsyleeRefugeeIndicator, TX-CareerAndTechnologyEd, and TX-EconomicDisadvantaged are not reported for students in submission 4..

1011O 40110-0123

If grade is less than "07", then LAST-DATE-OF-ENROLLMENT must be blank.

F 3

Students below 7th grade are not reported with a TX-LastDateOfEnrollment.

1011P 40110-0124

If GRADE-LEVEL-CODE is "07"-"12", then LAST-DATE-OF-ENROLLMENT must not be blank.

F 3

Students in TX-GradeLevel "07"-"12" (secondary students falling into leaver range) must be reported with a TX-LastDateOfEnrollment.

1011U 40100-0070

There should be student data where ECONOMIC-DISADVANTAGE-CODE of "01", "02", or "99".

SW 1, 3

There should be at least one student with one of the following economic disadvantage: Eligible For Free Meals Under The National School Lunch And Child Nutrition Program, Eligible For Reduced-price Meals Under The National School Lunch And Child Nutrition Program, or Other Economic Disadvantage.

1011X 40100-0060

If UNSCHOOLED-ASYLEE/REFUGEE-CODE is not "0", then GRADE-LEVEL-CODE must be "07"-"12".

F 1, 3

TX-UnschooledAsyleeRefugeeIndicator must only be reported for students in grades "07"-"12".

1011Z 40110-0098

CAMPUS-ID-OF-RESIDENCE must not be blank, and the first six characters of CAMPUS-ID-OF-RESIDENCE must not match DISTRICT-ID.

F 1, 3, 4

For charter schools, a student's TX-CampusIdOfResidence must be reported and must not be part of the charter school organization.

1012B 40110-0114

If STUDENT-ATTRIBUTION-CODE is "21", "23", "25", or "27", then CAMPUS-ID-OF-RESIDENCE should not be blank and the first six characters should not match DISTRICT-ID.

SW 1, 3, 4

If a student does not normally reside in the regular boundaries


of the district, then TX-CampusIdOfResidence should be reported and it should not be in the reporting LEA.

1012C 40100-0058

If age is less than 3 on September 1, then GRADE-LEVEL-CODE should be "EE".

SW 1, 3, 4

A student that is less than 3 years old on September 1 should be reported with TX-GradeLevel "EE".

1012J 40100-0097

If age is less than 3 on September 1 and GRADE-LEVEL-CODE is "PK", then ADA-ELIGIBILITY-CODE must be "0", "4", or "5".

F 1

If a student is less than 3 years old on September 1 with TX-GradeLevel "PK", then TX-ADAEligibility must indicate the student is not eligible for state funding.

1012K 40110-0109

STUDENT-ATTRIBUTION-CODE should not be "06". W 1, 3, 4

Generally, open enrollment charter schools do not enroll students from outside their charter school boundaries.

1012L 40110-0084

If STUDENT-ATTRIBUTION-CODE is "02", then CAMPUS-ID-OF-RESIDENCE must not be blank, must not be a DAEP or JJAEP, and the first six characters must match DISTRICT-ID.

F 1, 3, 4

If a student's TX-Attribution indicates a JJAEP, then TX-CampusIdOfResidence must be reported, must not be a DAEP, must not be a JJAEP, and must be in the reporting LEA.

1012N 40100-0125

If AS-OF-STATUS-CODE is "X", then GRADE-LEVEL-CODE must be "EE"-"07".

F 1, 3

Only students in TX-GradeLevel "EE"-"07" (first year seventh graders) may use TX-AsOfStatusCode of "X".

1012P 40100-0139

If GRADE-LEVEL-CODE is "08"-"12", then AS-OF-STATUS-CODE must be "A" - "G".

F 1

A student in TX-GradeLevel "08"-"12" must have a TX-AsOfStatusCode of "A"-"G".

1012Q 40110-0127

If GRADE-LEVEL-CODE is "09"-"12" and CAREER-AND-TECHNICAL-ED-IND-CD is "1", then there should be Career and Technical Education Attendance and/or Career and Technical Education Flexible Attendance data reported.

SW 3

A student in grades "09"-"12" that is enrolled in a career and technical education course should be reported with career and technical education attendance and/or flexible attendance.

1012R 40100-0141

If AS-OF-STATUS-CODE is "F" or "G", then there must not be a 203 record with a matching STUDENT-ID.

F 1

If a student was not enrolled in the district in the prior school year, then leaver data must not be reported for that student.

1012S 40110-0128

If a student’s school association data has GRADE-LEVEL-CODE "09"-"12", then there must be student graduation program data with a matching TX-UNIQUE-STUDENT-ID.

F 3

In submission 3, each student in TX-GradeLevel "09"-"12" must be reported with Foundation High School Program graduation intention data for the last campus the student attended.

1012T 40110-0129

If a student’s school association data does not have GRADE-LEVEL-CODE "09"-"12", then there must not be student

F 3


graduation program data with a matching TX-UNIQUE-STUDENT-ID.

Only students in TX-GradeLevel "09"-"12" may be reported with Foundation High School Program graduation intention data in submission 3.

1012U 40110-0130

FHSP-PARTICIPANT-CODE should be "1" on each student’s graduation program intention data.

SW 3

All students who report graduation program intention data should be shown as currently enrolled in the Foundation High School Program.

Back to Top


102 STUDENT DATA –DEMOGRAPHIC Record

102 Notes

Student ID number changes should be taken care of by Skyward and PEIMS office via hand editing based on documentation sent to Tonya in the PEIMS office.

The Early Reading Indicator Code should only be included for students in grades KG, 1 and 2. For students enrolled at all other grade levels, this should be blank.

State law only authorizes collection of the “foster care” status of students in the custody of the Texas Department of Family and Protective Services (DFPS), so students in foster care from other states are NOT reported as in foster care.

T-STEM Indicator Code is a new addition this year, and is a separate item from the AAR endorsement. Check with your Curriculum department regarding offerings in this area.

ECHS Indicator Code is also a new addition, which your Curriculum department may have more information concerning whether your district participates.


PEIMSElement

PEIMSCode



E0212 District ID Product Setup > Skyward Contact Access > District Setup > Configuration > District Information Configuration > District Code

Required


Required


Early Reader Indicator Code is reported for KG through 2nd

grade.

Foster Care Code is indicates student is in the managing conservatorship (legal custody) of the Texas Dept of Family and Protective Srvs (DFPS).

Military Connected Student Code is now input by the parent during

E1523 TX Unique Student ID

Web Student Management > Students > Student Profile or Student Browse > TX/NCLB > Other PEIMS> Edit and enter TSDS ID

Required

E1522 C195 Early Reading Indicator Code

Web Student Management > Students > Special Programs > Early Reading Indicator

Required, if KG, 01 or 02

E1528 C196 Foster Care Indicator Code

Web Student Management > Students > Special Programs > Foster Care

Required

E1529 C197 Military Connected Student Code

Web Student Management > Students > Special Programs > Mil. Connected

Required

E1559 C088 T-STEMIndicator Code

Web Student Management > Students > Special Programs > T-STEM Academy

Required

E1560 C088 ECHSIndicator Code

Web Student Management > Students > Special Programs > ECHS

Required

102 - Errors codes starting with #102… Back to Top

Legacy

Edit #

TEDS Rule #


Sub

10206 40100-0092

If GRADE-LEVEL-CODE is "KG", "01", or "02", then EARLY-READING-INDICATOR-CODE must not be blank.

F 1, 3

A student in TX-GradeLevel "KG", 01" or "02" must be reported with a TX-EarlyReadingIndicator.

10207 40100-0093

If GRADE-LEVEL-CODE is not "KG", "01", or "02", then EARLY-READING-INDICATOR-CODE must be blank.

F 1, 3

TX-EarlyReadingIndicator is not reported for students who are not in TX-GradeLevel "KG", 01" or "02".

10208 40100-0094

EARLY-READING-INDICATOR-CODE and MILITARY-CONNECTED-STUDENT-CODE must be blank.

F 4

A student's TX-EarlyReadingIndicator and TX-MilitaryConnectedStudentIndicator are not reported for submission 4..

10209 40100-0099

TX-UNIQUE-STUDENT-ID must match an entry in the TSDS Unique ID system.

F 1, 3, 4

A student's StudentUniqueStateId must match and entry in the TSDS Unique Id system.

10210 40100-0100

If TX-UNIQUE-STUDENT-ID matches a Unique Id in the TSDS Unique ID system, but NONE of the four major demographics (FIRST-NAME, LAST-NAME, DATE-OF-BIRTH, and STUDENT-ID) match the major demographics for that entry in the TSDS Unique ID system, then a fatal

F 1, 3, 4


error will be issued.

Three or four of this student's four major demographics (FirstName, LastName, DateOfBirth, IdentificationCode) do not match the major demographics for this StudentUniqueStateId in the TSDS Unique Id system.

10211 40100-0119

If FOSTER-CARE-INDICATOR-CODE is "1" and AS-OF-STATUS-CODE is “B”, “D”, “F”, or “X”, then AT-RISK-INDICATOR-CODE must be "1".

F 1

A student that is enrolled this year on the PEIMS fall snapshot date and is reported as in the conservatorship of the Department of Family and Protective Services (in foster care) is an At-Risk student by definition.

10212 40100-0120

If FOSTER-CARE-INDICATOR-CODE is "2", then GRADE-LEVEL-CODE must be "PK".

F 1, 3

A student that is reported with the TX-FosterCareIndicator that only applies to Pre-kindergarten students (code 2) must be reported as in TX-GradeLevel "PK".

10213 40100-0121

If MILITARY-CONNECTED-STUDENT-CODE is "4", then GRADE-LEVEL-CODE must be "PK" and ADA-ELIGIBILITY-CODE must be "1", "2", "3", or "6".

F 1

For submission 1, a student that is reported with the TX-MilitaryConnectedStudentIndicator that only applies to Pre-kindergarten students (code 4) must be reported in TX-GradeLevel "PK" and eligible for ADA funding.

10214 40100-0122

If MILITARY-CONNECTED-STUDENT-CODE is "4", then GRADE-LEVEL-CODE should be "PK".

SW 3

For submission 3, a student that is reported with the TX-MilitaryConnectedStudentIndicator that only applies to Pre-kindergarten students (code 4) should be reported in TX-GradeLevel "PK".

10215 40100-0123

If GRADE-LEVEL-CODE is "EE", then MILITARY-CONNECTED-STUDENT-CODE should be "0".

SW 3

The TX-MilitaryConnectedStudentIndicator is only applicable to students in TX-GradeLevel "PK"-"12".

10216 40100-0124

If AS-OF-STATUS-CODE is "A", then HOMELESS-STATUS-CODE must be "0", FOSTER-CARE-INDICATOR-CODE must be blank, MILITARY-CONNECTED-STUDENT-CODE must be blank, T-STEM-INDICATOR-CODE must be blank, and ECHS-INDICATOR-CODE must be blank.

F 1

A student that is reported as not enrolled in the current school year must not be reported as homeless. TX-FosterCareIndicator, TX-MilitaryConnectedStudentIndicator, TX-TSTEMIndicator, and TX-ECHSIndicator are not reported for students not enrolled in the current school year.

10217 40100-0134

If GRADE-LEVEL-CODE is "PK", then MILITARY-CONNECTED-STUDENT-CODE must be "0" or "4".

F 1, 3

A student in TX-GradeLevel "PK" can only be reported with TX-MilitaryConnectedStudentIndicator of "0" or "4".

10218 40100-0135

In the TSDS Unique ID system for this TX-UNIQUE-STUDENT-ID, HISPANIC-LATINO-CODE must have a value of "0" or "1", and at least one valid race code value must be provided.

F 1, 3, 4

Before PEIMS data can be processed for this student through TSDS, the


TSDS Unique ID system must be updated with valid race and ethnicity data, including at least one race value.

10219 40100-0136

For this TX-UNIQUE-STUDENT-ID, SEX-CODE must be "M" or "F" in the TSDS Unique ID system.

F 1, 3, 4

Before PEIMS data can be processed for this student, the TSDS Unique ID system must be updated with a valid value for sex/gender.

10220 40100-0140

If AS-OF-STATUS-CODE is not "A", then FOSTER-CARE-INDICATOR-CODE and MILITARY-CONNECTED-STUDENT-CODE must not be blank.

F 1, 3

If a student is enrolled in the current school year, then TX-FosterCareIndicator and TX-MilitaryConnectedStudentIndicator must be reported.

10221 40100-0144

If GRADE-LEVEL-CODE is "EE", then MILITARY-CONNECTED-STUDENT-CODE must be "0".

F 1

The TX-MilitaryConnectedStudentIndicator is only applicable to students in TX-GradeLevel "PK"-"12".

10222 40100-0145

TX-UNIQUE-STUDENT-ID must not match TX-UNIQUE-STUDENT-ID for any other 102 record reported for this LEA.

F 1, 3, 4

A particular StudentUniqueStateId may only be used for one student at an LEA.

10223 40100-0148

If T-STEM-INDICATOR-CODE is “1”, then GRADE-LEVEL-CODE must be “06”-“12”.

F 1, 3, 4

A student enrolled in a Texas Science, Technology, Engineering, and Mathematics (T-STEM) Academy must be in grade level "06"-"12".

10224 40100-0149

If ECHS-INDICATOR-CODE is “1”, then GRADE-LEVEL-CODE must be “06”-“12”.

F 1, 3, 4

A student enrolled in an Early College High School must be in grade level "06"-"12".

Back to Top


110 STUDENT DATA – ENROLLMENT Record

110 Notes

Check grade level to make sure it is appropriate for your campus. Check ADA enrollment code. 1 or 2 is full/half time district residents and 3 or 6 is full/half time

transfer students. LEP coding is handled by Linda Munoz, x5665. Check At Risk indicator. More detail in separate handout. Check G\T Indicator. SSI Promotion\Retention code is reported and part of the promotion/retention process again.

o A student who does not pass the third assessment instrument(s) required for promotion may be promoted by unanimous decision of his or her Grade Placement Committee.

o The SSI mathematics retest and promotion requirement has been suspended for the 2014-2015 school year. As a result, none of the mathematics codes are available for element E1030, SSI-PROMOTION-RETENTION-CODE, for the 2015-2016 PEIMS snapshot date. Since the suspension of the requirement is for one year only, the mathematics codes will be available for the 2016-2017 PEIMS snapshot date and beyond.

Dyslexia Indicator is handled under Section 504 (Reading Interventionist) or by Special Ed in District Category codes for the particular student.


Check grade.

ADA enrollment code - Check for transfer students, which should be 3 or 6.

LEP coding

At Risk

G/T Indicator

SSI Promotion Retention Code

Dyslexia Indicator


PEIMSElement

PEIMSCode




Required


Required

E0782 Campus ID of Enrollment

Web Student Management > Student > Student Profile or Student Browse> Entry - Withdraw > Campus Entity number

Optional

E0017 C050 Grade Level Code

Web Student Management > Student > Student Profile or Student Browse > Entry - Withdraw Tab > Grad Year

Required

E0787 C059 ADAEligibility Code

Web Student Management > Student > Student Profile or Student Browse > Entry - Withdraw Tab > Entry Code

Required

E1042 C175 Bilingual Program Type Code

Web Student Management > Student > Student Profile or Student Browse > Special Programs Tab > Limited English Proficiency > Program Participation > Bil. Program Type

Required

E1043 C176 ESLProgram Type Code

Web Student Management > Student > Student Profile or Student Browse > Special Programs Tab > Limited English Proficiency > Program Participation > ESL Program Type

Required

E0790 C061 LEPIndicator Code

Web Student Management > Student > Student Profile or Student Browse > Special Programs Tab > Limited English Proficiency

Required

E0895 C092 Home Language Code

Web Student Management > Student > Student Profile or Student Browse > Special Programs Tab > Limited English Proficiency > Home Language

Required

E0896 C093 Parental Permission Code

Web Student Management > Student > Student Profile or Student Browse > Special Programs Tab > Limited English Proficiency > Parent Permission

Optional

E1078 C185 PKProgram Type Code

Web Student Management > Students > Student Profile or Student Browse > Other PEIMS > PK Program Type

Required

E0919 C088 At-Risk Indicator Code

Web Student Management > Student > Student Profile or Student Browse > TX-NCLB > Other PEIMS> At Risk CodeWill not be extracted for students over the age of 26.

Required


E0894 C122 Title I Part A Indicator Code

Web Student Management > Student > Student Profile or Student Browse > Special Programs > Title 1

Required

E0794 C088 Special Ed Indicator Code

Web Student Management > Student > Student Profile or Student Browse > Special Ed Tab > Special Ed Details

Required

E1079 C186 Primary PK Funding Source Code


Optional

E1080 C186 Secondary PK Funding Source Code


Optional

E0034 C088 Gifted Talented Indicator Code

Web Student Management > Student > Student Profile or Student Browse > Special Programs > Gifted

Required

E1530 C088 Dyslexia Indicator Code

Web Student Management > Students > Student Profile or Student Browse > Categories, or Web Student Management > Student Profile or Student Browse > Special Programs > Section 504

Required

E0797 C088 Immigrant Indicator Code

Web Student Management > Student > Student Profile or Student Browse > Special Programs > Imm Status

Required

E0923 Local Student ID

Web Student Management > Students > Student Profile or Student Browse > Student Profile > Other ID or namekey

Optional

E1030 C171 SSIPromotion Retention Code

Web Student Management > Student > Student Profile or Student Browse > Special Programs > SSI Prm/Ret

Optional

110 - Errors codes starting with#110… Back to Top

Legacy

Edit #

TEDS Rule #


Sub

11003 40110-0002

If SPECIAL-ED-INDICATOR-CODE is "1", then there must be a Special Education program association reported with a matching TX-UNIQUE-STUDENT-ID.

F 1

For a student enrolled in the Special Education Program, a Special Education program association must be reported for that student.

11011 40110- For a student enrollment, if CAMPUS-ID-OF-ENROLLMENT is not blank, F 1


0003 then CAMPUS-ID-OF-ENROLLMENT must match an entry registered with the TEA as an active instructional campus in the reporting LEA ending in "001"-"698".

For a student enrollment, if reported, a TX-CampusIdOfEnrollment must be registered with TEA as an active instructional campus in the reporting LEA ending in "001"-"698".

11018 40110-0056

If GRADE-LEVEL-CODE is "EE" and age is 3 - 5 on the PEIMS fall snapshot date, then PRESCHL-PROG-CHLDRN-WITH-DISAB-IND-CD should be "1".

SW 1

A student that is 3 - 5 years old on the PEIMS fall snapshot date and enrolled in "EE" generally should be a special education participant in the Preschool Program for Children with Disabilities.

11023 40163-0046

If ADA-ELIGIBILITY-CODE is "0" and age is 3 - 5 on the PEIMS fall snapshot date, then PRESCHL-PROG-CHLDRN-WITH-DISAB-IND-CD should be "1".

SW 1

A student that is 3 - 5 years old on the PEIMS fall snapshot date and "not in membership" generally should be a special education participant in the Preschool Program for Children with Disabilities.

11024 40110-0004

If ADA-ELIGIBILITY-CODE is "3" or "6", then CAMPUS-ID-OF-RESIDENCE must not be blank and the first six characters must not match DISTRICT-ID.

F 1

If a student is transfer student, then TX-CampusIdOfResidence must be reported and it must not be in the reporting LEA.

11025 40110-0059

The GRADE-LEVEL-CODE shown for the STUDENT-ID should be found in the grade range of the campus shown in CAMPUS-ID-OF-ENROLLMENT for the student, unless CAMPUS-ID-OF-ENROLLMENT is blank or SPECIAL-ED-INDICATOR-CODE is "1".

SW 1

A student should generally be enrolled in a grade applicable to their TX-CampusIdOfEnrollment, unless they are in special education or their TX-CampusIdOfEnrollment is blank.

11029 40100-0115

At least one record should have an AT-RISK-INDICATOR-CODE of "1". SW 1

There should be at least one student identified as At-Risk.

11030 40110-0041

At least one record should have a SPECIAL-ED-INDICATOR-CODE of "1". SW 1

There should be at least one student identified as Special Education.

11031 40110-0042

At least one record should have a GIFTED-TALENTED-INDICATOR-CODE of "1".

SW 1

There should be at least one student identified as Gifted & Talented.

11033 40100-0116

At least one record should have a LEP-INDICATOR-CODE of "1". SW 1

There should be at least one student identified as limited English proficient (LEP).

11035 40110-0007

If BILINGUAL-PROGRAM-TYPE-CODE is "2"-"5", then ESL-PROGRAM-TYPE-CODE must be "0".

F 1

A student must not participate in both the ESL Program and the Bilingual Program on the fall snapshot date.

11036 40110-0053

If age is less than 5 on September 1, then GRADE-LEVEL-CODE should be "EE" or "PK".

SW 1

A student that is age 4 or less on September 1 should be in TX-GradeLevel "EE" or


"PK".

11041 40100-0142

If LEP-INDICATOR-CODE is "1", then PARENTAL-PERMISSION-CODE must not be blank.

F 1

An LEP student must be reported with a bilingual/ESL TX-ParentalPermission.

11046 40110-0016

If PARENTAL-PERMISSION-CODE is "C", "7", or "8", then LEP-INDICATOR-CODE must be "1", and BILINGUAL-PROGRAM-TYPE-CODE must be "0" and ESL-PROGRAM-TYPE-CODE must be "0".

F 1

If bilingual/ESL parental permission code indicates the parent or guardian did not respond, was not contacted, or denied placement in any special language program, then the student must have been identified LEP, but may not participate in the Bilingual Program or the ESL Program.

11051 40110-0008

If ESL-PROGRAM-TYPE-CODE is "2" or "3", then BILINGUAL-PROGRAM-TYPE-CODE must be "0".

F 1

A student must not participate in both the ESL Program and the Bilingual Program on the fall snapshot date.

11052 40100-0117

At least one student enrollment should have an ADA-ELIGIBILITY-CODE of "1".

SW 1

There should be at least one student identified as eligible for full day attendance.

11053 40110-0045

For a particular CAMPUS-ID-OF-ENROLLMENT reporting Title I, Part A data, at least one student should have a TITLE-I-PART-A-INDICATOR-CODE of "6"-"9".

SW 1

For each campus reporting Title I, Part A participation, at least one student should be identified as participating in the Title I program.

11054 40110-0046

At least one student enrollment should have a BILINGUAL-PROGRAM-TYPE-CODE that is not "0".

SW 1

There should be at least one student identified as participating in a Bilingual program.

11055 40110-0047

At least one student enrollment should have an ESL-PROGRAM-TYPE-CODE of "2" or "3".

SW 1

There should be at least one student identified as participating in an English as a Second Language (ESL) program.

11057 40110-0055

If GRADE-LEVEL-CODE is "EE" and September 1 age is less than 3, then the EARLY-CHILDHOOD-INTERV-IND-CODE should be "1", or the PRIMARY-DISABILITY-CODE or SECONDARY-DISABILITY-CODE or TERTIARY-DISABILITY-CODE should be "03", "04" or "05".

SW 1

If a student is less than 3 years of age on September 1 and TX-GradeLevel is "EE", then the student generally should be participating in the Early Childhood Intervention program, or have one of the following disabilities: auditory impairment, visual impairment, or deaf-blind.

11058 40110-0050

If there is at least one student enrollment where GRADE-LEVEL-CODE is "12" on a campus, then there should be at least one leaver with a matching CAMPUS-ID where LEAVER-REASON-CODE is "01".

SW 1

If student enrollment is reported for grade "12" on a campus, then at least one student leaver generally should be reported as a graduated from that campus.

11059 40110- If there is at least one student enrollment on a particular CAMPUS-ID-OF- SW 1


0052 ENROLLMENT, then there should be at least one staff responsibility with a matching CAMPUS-ID and a ROLE-ID of "047" or "087", unless the campus is registered with TEA as a JJAEP.

Unless the campus is a JJAEP, if student enrollment is reported on a campus, then a teacher or substitute teacher should be reported for that campus.

11060 40110-0067

For a given CAMPUS-ID-OF-ENROLLMENT, the total number of student enrollments divided by the total number of staff with a unique TX-UNIQUE-STAFF-ID, ROLE-ID of "047" or "087", and matching CAMPUS-ID should not be greater than 30.

W 1

For a given campus, the ratio of students to teachers should not be greater than 30 to 1.

11064 40110-0014

If PARENTAL-PERMISSION-CODE is "A", "B", "E", "F", or "J", then LEP-INDICATOR-CODE must be "1", and ESL-PROGRAM-TYPE-CODE must not be "0".

F 1

If TX-ParentalPermission indicates that an LEP student has been approved for participation in the ESL Program, then the student must be reported as LEP and as participating in the ESL Program.

11065 40110-0013

If PARENTAL-PERMISSION-CODE is "3", then BILINGUAL-PROGRAM-TYPE-CODE must not be "0", and LEP-INDICATOR-CODE must not be "1".

F 1

If TX-ParentalPermission indicates a parent or guardian has requested placement of a non-LEP student in the Bilingual Program, then the student must be reported as participating in the Bilingual Program and must not be reported as LEP.

11066 40110-0017

If PARENTAL-PERMISSION-CODE is "D", then LEP-INDICATOR-CODE must be "1" and BILINGUAL-PROGRAM-TYPE-CODE must not be "0".

F 1

If TX-ParentalPermission indicates a parent or guardian has approved placement of an LEP student in the Bilingual Program, then the student must be reported as LEP and as participating in the Bilingual Program.

11070 40100-0112

If LEP-INDICATOR-CODE is "1" and age on the PEIMS fall snapshot date is less than 26, then AT-RISK-INDICATOR-CODE must be "1".

F 1

A student that is reported as LEP and is less than 26 years of age on the PEIMS fall snapshot date must be reported as At-Risk.

11077 40110-0005

If ADA-ELIGIBILITY-CODE is not "0" or blank, then CAMPUS-ID-OF-ENROLLMENT must not be blank.

F 1

If a student is in membership, then a TX-CampusIdOfEnrollment must be reported.

11078 40110-0006

If ADA-ELIGIBILITY-CODE is "1", "2", "3", "6" or "7" and the SPECIAL-ED-INDICATOR-CODE is "1", then the student’s age on September 1 must be less than 22.

F 1

A special education student must be less than 22 years of age on September 1 to be eligible for ADA.

11079 40100-0114

If AS-OF-STATUS-CODE is not "A", and a student's age on September 1 of the current school year is greater than 25, then ADA-ELIGIBILITY-CODE must be "0", "4", "5" or "8".

F 1

An enrolled student that is more than 25 years old on September 1 must be reported as "not in membership" or ineligible for ADA.


11080 40110-0058

If a student's September 1 age is less than 5, and GRADE-LEVEL-CODE is "KG"-"06", then ADA-ELIGIBILITY-CODE should be "0", "4", or "5".

SW 1

If a student is less than 5 years old on September 1, and is reported in grades "KG"-"06", then TX-ADAEligibility should indicate the student is "not in membership", ineligible-full day, or ineligible-half day.

11081 40110-0023

If GRADE-LEVEL-CODE is "EE" or "PK", then GIFTED-TALENTED-INDICATOR-CODE must be "0".

F 1

Students enrolled in grades "EE" and "PK" must not be reported as participating in the Gifted and Talented program.

11083 40110-0049

If a campus is registered with TEA as an active instructional campus, excluding DAEPs, then there should be at least one student enrollment with a matching CAMPUS-ID-OF-ENROLLMENT and GRADE-LEVEL-CODE for each grade registered as a grade of instruction for the campus.

SW 1

Each grade level for each active instructional campus in a district should have student enrollment reported.

11085 40110-0060

If AS-OF-STATUS-CODE is not "A", and STUDENT-ATTRIBUTION-CODE is "06", then ADA-ELIGIBILITY-CODE should be "3" or "6".

SW 1

If an enrolled student's TX-Attribution indicates a transfer between districts, then their TX-ADAEligibility should indicate eligible transfer student-full day or eligible transfer student-half day.

11086 40110-0026

If AS-OF-STATUS-CODE is not "A", and STUDENT-ATTRIBUTION-CODE is "06", then ADA-ELIGIBILITY-CODE must not be "1" or "2".

F 1

If an enrolled student's TX-Attribution indicates a transfer between districts, then their TX-ADAEligibility must not indicate eligible for full day or half day attendance.

11088 40110-0051

If there is at least one student enrollment where GRADE-LEVEL-CODE is "07"-"12" on a campus, then there should be at least one leaver with a matching CAMPUS-ID where LEAVER-REASON-CODE is not "01".

SW 1

If student enrollment is reported for grades "07"-"12" on a campus, then at least one student leaver should be reported with a TX-LeaverReasonCode other than graduated.

11089 40110-0027

If AS-OF-STATUS-CODE is not "A", and STUDENT-ATTRIBUTION-CODE is "02", then CAMPUS-ID-OF-ENROLLMENT must be a campus registered with the TEA as a juvenile justice alternative education program (JJAEP) campus.

F 1

If an enrolled student's TX-Attribution indicates a JJAEP, then the student's TX-CampusIdOfEnrollment must be a JJAEP.

11090 40110-0018

If PARENTAL-PERMISSION-CODE is "F", then GRADE-LEVEL-CODE must be "09"-"12".

F 1

If a parent or guardian of a grade "09"-"12" LEP student has approved services in accordance with the LPAC Plan, then that student must be enrolled in TX-GradeLevel "09"-"12".

11093 40110-0024

If AS-OF-STATUS-CODE is "B", "D", "F", or "X", and CAMPUS-ID-OF-ENROLLMENT is a campus registered with the TEA as a juvenile justice alternative education program (JJAEP), then STUDENT-ATTRIBUTION-CODE must be "02".

F 1

If an enrolled student's TX-CampusIdOfEnrollment is a JJAEP, then the student's TX-Attribution must indicate a JJAEP.


11095 40110-0066

If PARENTAL-PERMISSION-CODE is "D", then GRADE-LEVEL-CODE should not be "09"-"12".

SW 1

If a parent or guardian has approved placement of an LEP student in the Bilingual Program, then the student should not be enrolled in TX-GradeLevel "09"-"12".

11098 40110-0001

For a student enrollment, TX-UNIQUE-STUDENT-ID must match a TX-UNIQUE-STUDENT-ID for a student.

F 1

For each student reported with enrollment data, there must be corresponding student data reported.

11099 40100-0143

If PARENTAL-PERMISSION-CODE is "G", then LEP-INDICATOR-CODE must be "0", "F", or "S".

F 1

If a parent or guardian has approved the placement of a recently exited non-LEP student in a Bilingual or ESL Program, then the student must not be reported as LEP, or must be reported as a student exited from LEP Status and being monitored.

1101A 40110-0054

If ADA-ELIGIBILITY-CODE is "0" and September 1 age is less than 3, then GRADE-LEVEL-CODE should be "EE".

SW 1

A student that is reported as "not in membership" and is less than 3 years old on September 1 should be reported in TX-GradeLevel "EE".

1101B 40110-0064

If GRADE-LEVEL-CODE is not "05"-"09", then SSI-PROMOTION-RETENTION-CODE should be blank.

SW 1

The TX-SSIPromotionRetention only applies to student in TX-GradeLevel "05"-"09".

1101J 40110-0063

If SSI-PROMOTION-RETENTION-CODE is "03", "05", or "07", then GRADE-LEVEL-CODE should be "06".

SW 1

TX-SSIPromotionRetention codes "04", "06", and "08" only apply to students in grade "05".

1101K 40110-0020

If SSI-PROMOTION-RETENTION-CODE is "04", "06", or "08", then GRADE-LEVEL-CODE must be "05".

F 1

TX-SSIPromotionRetention codes "04", "06", and "08" only apply to students in grade "05".

1101L 40110-0061

If GRADE-LEVEL-CODE is "05" and SSI-PROMOTION-RETENTION-CODE is not blank, then SSI-PROMOTION-RETENTION-CODE should be "04", "06", or "08".

SW 1

A student in TX-GradeLevel "05" generally should have a TX-SSIPromotionRetention of blank, "04", "06", or "08".

1101M 40110-0062


SW 1

A student in TX-GradeLevel "06" generally should have a TX-SSIPromotionRetention of blank, "03", "05", or "07".

1101N 40110-0048

For GRADE-LEVEL-CODE "05" and "06", at least one student enrollment should have an SSI-PROMOTION-RETENTION-CODE of "03"-"08".

W 1

At least one student in grade levels "05" and "06" should have TX-SSIPromotionRetention of "03"-"08".

1101R 40110- If LEP-INDICATOR-CODE is "1", then BILINGUAL-PROGRAM-TYPE-CODE F 1


0010 must not be "0", or ESL-PROGRAM-TYPE-CODE must not be "0", unless PARENTAL-PERMISSION-CODE is "C", "7", or "8".

If a student is LEP, then they must participate in either the Bilingual Program or the ESL Program, unless parental permission to participate was not obtained.

1101S 40110-0015

If PARENTAL-PERMISSION-CODE is "B", then GRADE-LEVEL-CODE must be "PK"-"08".

F 1

If a student's TX-ParentalPermission indicates the parent or guardian has approved placement of a grade PK-8 LEP student in the required ESL program, then the student must be in TX-GradeLevel "PK"-"08".

1101T 40110-0028

If AS-OF-STATUS-CODE is "B", "D", "F", or "X", and GRADE-LEVEL-CODE is not "EE", then CAMPUS-ID-OF-ENROLLMENT on a student's school association data must not be blank.

F 1

If a student is enrolled this year in a TX-GradeLevel other than "EE", then a TX-CampusIdOfEnrollment must be reported on this student's school association data. Only certain students in TX-GradeLevel "EE" can be reported without a TX-CampusIdOfEnrollment. (Note that CAMPUS-ID-OF-ENROLLMENT should match between a student's school association data and their program data)..

1101U 40110-0012

If BILINGUAL-PROGRAM-TYPE-CODE is not "0", or ESL-PROGRAM-TYPE-CODE is not "0", then PARENTAL-PERMISSION-CODE must not be blank.

F 1

A student participating in the Bilingual Program or the ESL Program must be reported with a TX-ParentalPermission.

1101V 40110-0031

If GRADE-LEVEL-CODE is "PK", then PK-PROGRAM-TYPE-CODE must not be blank.

F 1

A "PK" student must be reported with a TX-PKProgramTypeIndicator.

1101W 40110-0032

If GRADE-LEVEL-CODE is "PK" and PK-PROGRAM-TYPE-CODE is "00", "02", "04", or "05", then PRIMARY-PK-FUNDING-SOURCE-CODE must not be blank.

F 1

A "PK" student that is in a PK program full day or is ineligible for PK must be reported with a TX-PrimaryPKFundingSource to describe how their program is funded above the state allotment (FSP).

1101X 40110-0033

GRADE-LEVEL-CODE is "PK" and PK-PROGRAM-TYPE-CODE is "01" or "03", then PRIMARY-PK-FUNDING-SOURCE-CODE must be blank.

F 1

A "PK" student that is in a PK program less than full day or is served additionally with special education services does not need to be reported with a TX-PrimaryPKFundingSource.

1101Y 40110

-0030

If GRADE-LEVEL-CODE is NOT "PK", then PK-PROGRAM-TYPE-CODE, PRIMARY-PK-FUNDING-SOURCE-CODE, and SECONDARY-PK-FUNDING-SOURCE-CODE must be blank.

F 1

A student not enrolled in TX-GradeLevel "PK" must not report a TX-PKProgramTypeIndicator, a TX-PrimaryPKFundingSource, or a TX-SecondaryPKFundingSource.

1101Z 40110-0034

If SECONDARY-PK-FUNDING-SOURCE-CODE is not blank then PRIMARY-PK-FUNDING-SOURCE-CODE must not be blank.

F 1

Any student reported with a TX-SecondaryPKFundingSource must be reported with a TX-PrimaryPKFundingSource.

1102A 40100- If AS-OF-STATUS-CODE is not "A", "C", "E", or "G", and a student's age on F 1


0113 the PEIMS fall snapshot date of the current school year is greater than 25, then AT-RISK-INDICATOR-CODE must be "0".

The At-Risk indicator is only applicable to enrolled students who are less than 26 years old on the PEIMS fall snapshot date.

1102D 40100-0109

If GRADE-LEVEL-CODE is "PK", and ADA-ELIGIBILITY-CODE is "1", "2", "3", or "6", then either LEP-INDICATOR-CODE must be "1", ECONOMIC-DISADVANTAGE-CODE must be "01", "02", or "99", MILITARY-CONNECTED-STUDENT-CODE must be "4", FOSTER-CARE-INDICATOR-CODE must be "1" or "2", or HOMELESS-STATUS-CODE must not be "0".

F 1

A student that is enrolled in "PK" as an eligible student must be reported as one or more of the following: LEP, economically disadvantaged, military connected, a current or former foster care child, or homeless.

1102E 40110-0072

If SSI-PROMOTION-RETENTION-CODE is "10", "12", or "14", then GRADE-LEVEL-CODE must be "08".

F 1

TX-SSIPromotionRetention codes "10", "12", and "14" only apply to students grade "08".

1102F 40110-0073

If SSI-PROMOTION-RETENTION-CODE is "09", "11", or "13", then GRADE-LEVEL-CODE should be "09".

SW 1

TX-SSIPromotionRetention codes "09", "11", and "13" only apply to students grade "09".

1102G 40110-0074


SW 1

A student in grade "08" generally should have a TX-SSIPromotionRetention of blank, "10", "12", or "14".

1102H 40110-0075


SW 1

A student in grade "09" generally should have a TX-SSIPromotionRetention of blank, "09", "11", or "13".

1102J 40110-0076

For GRADE-LEVEL-CODE "08" and "09", at least one record should have an SSI-PROMOTION-RETENTION-CODE of "09"-"14".

W 1

At least one student in grade levels "08" or "09" should have TX-SSIPromotionRetention of "09"-"14".

1102K 40110-0126

If a student's age on September 1 of the current school year is 5, and GRADE-LEVEL-CODE is "PK", then ADA-ELIGIBILITY-CODE should be "4" or "5".

F 1

If a student is 5 years old on September 1 and is in grade "PK", then the ADA eligibility code must indicate the student is ineligible-full day, or ineligible-half day for average daily attendance.

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163 STUDENT DATA – SPECIAL EDUCATION Record

163 Notes

Special Ed uses eSPED software for tracking their students. There is a limited amount of data that has to be entered into Skyward for PEIMS reporting. This report is a check to make sure all Special Ed students are correctly identified and coded in Skyward.

This should be taken care of by diagnostician at your campus. Please run this report and provide it to them for review.

Please contact the PEIMS office if more information is needed.


PEIMSElement

PEIMSCode




Required


Required

E0041 C053 Primary Disability Code

Web Student Management > Student > Student Profile or Student Browse > Special Ed Tab > Special Ed Details > Handicap/DisabilityThe Disability marked Primary will pull as the primary. Note: The Disability code has to be cross-walked to the state type.

Required


E0834 C053 Secondary Disability Code

Web Student Management > Student > Student Profile or Student Browse > Special Ed Tab > Special Ed Details > Handicap/DisabilityThe Secondary Disability will pull based on the second value listed.Note: The Disability code has to be cross-walked to the state type.

Optional

C0835 C053 Tertiary Disability Code

Web Student Management > Student > Student Profile or Student Browse > Special Ed Tab > Special Ed Details > Handicap/DisabilityThe Tertiary Disability will pull based on the third value (if it exists).Note: The Disability code has to be cross-walked to the state type.

Optional

E0882 C088 Multiply Disabled Indicatory Code

Web Student Management > Student > Student Profile or Student Browse > Special Ed Tab > Special Ed Details > Multiply Disabled

Required

E0832 C066 Child Count Funding Type Code

Web Student Management > Student > Student Profile or Student Browse > Special Ed Tab > Special Ed Details > Child Count Fund Type

Required

E0900 C088 Early Childhood Interv Ind Code

Web Student Management > Student > Student Profile or Student Browse > Special Ed Tab > Programs & Related Service Details > PRS Type EC

Required

E0899 C088 Preschl Prog Chldrn with Disab Ind Cd

Web Student Management > Student > Student Profile or Student Browse > Special Ed Tab > Programs & Related Service Details > PRS Type PC

Required

E0833 C067 Reg Day Sch Prog Deaf Code

Web Student Management > Student > Student Profile or Student Browse > Special Ed Tab > Programs & Related Service Details > PRS Type D1 or D2

Required

E0173 C035 Instructiona l Setting Code

Web Student Management > Student > Student Profile or Student Browse > Special Ed Tab > Special Ed Details > Instructional Setting

Required

E0857 C095 Speech Therapy Indicator Code

Web Student Management > Student > Student Profile or Student Browse > Special Ed Tab > Programs & Related Service Details > PRS Type SP, S1 or S2

Required

E1040 C174 Interpreting Services Type Code

Web Student Management > Student > Student Profile or Student Browse > Special Ed Tab > Programs & Related Service Details > PRS Type IS

Required

E0838 C088 Audiological Serv Ind Code

Web Student Management > Student > Student Profile or Student Browse > Special Ed Tab > Programs & Related Service Details > PRS Type AS

Required


E0840 C088 Counseling Services Ind Code

Web Student Management > Student > Student Profile or Student Browse > Special Ed Tab > Programs & Related Service Details > PRS Type CS

Required

E0841 C088 Medical Diagnostic Serv Ind Code

Web Student Management > Student > Student Profile or Student Browse > Special Ed Tab > Programs & Related Service Details > PRS Type MD

Required

E0843 C088 Occupation al Therapy Ind Code

Web Student Management > Student > Student Profile or Student Browse > Special Ed Tab > Programs & Related Service Details > PRS Type OT

Required

E0844 C088 Orient Mobility Trng Ind Code

Web Student Management > Student > Student Profile or Student Browse > Special Ed Tab > Programs & Related Service Details > PRS Type OM

Yes

E0845 C088 Physical Therapy Ind Code

Web Student Management > Student > Student Profile or Student Browse > Special Ed Tab > Programs & Related Service Details > PRS Type PT

Required

E0846 C088 Psychologic al Services Ind Code

Web Student Management > Student > Student Profile or Student Browse > Special Ed Tab > Programs & Related Service Details > PRS Type PS

Required

E0847 C088 Recreation Ind Code

Web Student Management > Student > Student Profile or Student Browse > Special Ed Tab > Programs & Related Service Details > PRS Type RT

Required

E0848 C088 School Health Services Ind Code

Web Student Management > Student > Student Profile or Student Browse > Special Ed Tab > Programs & Related Service Details > PRS Type SH

Required

E0849 C088 Social Work Services Ind Code

Web Student Management > Student > Student Profile or Student Browse > Special Ed Tab > Programs & Related Service Details > PRS Type SW

Required

E0851 C088 Transportati on Indicatory Code

Web Student Management > Student > Student Profile or Student Browse > Special Ed Tab > Programs & Related Service Details > PRS Type TR

Required

E0997 C088 Assistive Tech Indicator Code

Web Student Management > Student > Student Profile or Student Browse > Special Ed Tab > Programs & Related Service Details > PRS Type AD

Required

E0999 C088 Medically Fragile Ind Code

Web Student Management > Student > Student Profile or Student Browse > Special Ed Tab > Programs & Related Service Details > PRS Type MF

Required

Back to Top



Legacy

Edit #

TEDS Rule #


Sub

16301 41163-0001

For each student Special Education program association, there must be a student program with a matching TX-UNIQUE-STUDENT-ID where SPECIAL-ED-INDICATOR-CODE is "1".

F 1

If Special Education Program association data is reported for a student, then that student must be enrolled in the Special Education program.

16302 41163-0005

If TERTIARY-DISABILITY-CODE is not blank, then SECONDARY-DISABILITY-CODE must not be blank.

F 1

If a student is reported with a TX-TertiaryDisability, then TX-SecondaryDisability must also be reported.

16303 41163-0006

If MULTIPLY-DISABLED-INDICATOR-CODE is "1", then SECONDARY-DISABILITY-CODE must not be blank.

F 1

If a special education student is multiply disabled, then TX-SecondaryDisability must be reported.

16306 41163-0007

If PRIMARY-DISABILITY-CODE is "12", then EARLY-CHILDHOOD-INTERV-IND-CODE must be "1".

F 1

If the TX-PrimaryDisability indicates "developmental delay", then the student must be participating in the Early Childhood Intervention program.

16308 41163-0027

If EARLY-CHILDHOOD-INTERV-IND-CODE is "1", then INSTRUCTIONAL-SETTING-CODE should be "01", "31", "32", or "34".

W 1

If a special education student is participating in the Early Childhood Intervention program, then TX-InstructionalSetting should be homebound, home-based instruction, center-based instruction, or other environment.

16309 41163-0012

If EARLY-CHILDHOOD-INTERV-IND-CODE is "0", then INSTRUCTIONAL-SETTING-CODE must not be "31", "32", or "34".

F 1

If a special education student does not participate in the Early Childhood Intervention program, then TX-InstructionalSetting must not be home-based instruction, center-based instruction, or other environment for students 0-2 years of age receiving services in ECI programs.

16310 41163-0014

If PRESCHL-PROG-CHLDRN-WITH-DISAB-IND-CD is "1", then age on the PEIMS fall snapshot date must be 3, 4 or 5, and EARLY-CHILDHOOD-INTERV-IND-CODE must be "0".

F 1

A special education student participating in the Preschool Program for Children with Disabilities must be 3 - 5 years old on the PEIMS fall snapshot date, and is not eligible to participate in the Early Childhood Intervention program.

16311 41163-0028

If PRIMARY-DISABILITY-CODE is "09", and INSTRUCTIONAL-SETTING-CODE is not "40", then SPEECH-THERAPY-INDICATOR-CODE should not be "0".

W 1

f a student's TX-PrimaryDisability is speech impairment and TX-InstructionalSetting is mainstream, then the student should receive speech therapy.


16313 41163-0013

If EARLY-CHILDHOOD-INTERV-IND-CODE is "1", then GRADE-LEVEL-CODE must be "EE", and PRESCHL-PROG-CHLDRN-WITH-DISAB-IND-CD must be "0".

F 1

A special education student participating in the Early Childhood Intervention program must be in TX-GradeLevel "EE", and is not eligible to participate in the Preschool Program for Children with Disabilities.

16315 41163-0029

If GRADE-LEVEL-CODE is "PK" and SPECIAL-ED-INDICATOR-CODE is "1", then PRESCHL-PROG-CHLDRN-WITH-DISAB-IND-CD should be "1".

SW 1

A special education student in TX-GradeLevel "PK" generally should participate in the Preschool Program for Children with Disabilities.

16317 41163-0011

If SPEECH-THERAPY-INDICATOR-CODE is "1", then INSTRUCTIONAL-SETTING-CODE must be "00".

F 1

A special education student receiving Speech Therapy only must have a TX-InstructionalSetting of "00".

16319 41163-0026

If REG-DAY-SCH-PROG-DEAF-CODE is not "0", then there must be at least one 011 record where SHARED-SVCS-ARRANGEMT-TYPE-CODE is "10".

F 1

If TX-RegDaySchProgDeaf indicates the student is receiving instructional services from the Regional Day School Program for the Deaf, then a Shared Services Arrangement must be reported for Regional Day School Program for the Deaf.

16320 41163-0008

If PRIMARY-DISABILITY-CODE, SECONDARY-DISABILITY-CODE, or TERTIARY-DISABILITY-CODE is "12", then age on the PEIMS fall snapshot date must be less than 3.

F 1

If TX-PrimaryDisability, TX-SecondaryDisability, or TX-TertiaryDisability is "developmental delay", then the student must be less than 3 years old on the PEIMS fall snapshot date.

16321 41163-0031

If INSTRUCTIONAL-SETTING-CODE is "00", then SPEECH-THERAPY-INDICATOR-CODE must be "1".

F 1

A special education student with TX-InstructionalSetting "00" indicating no instructional setting must receive speech therapy only with no other services through another special education instructional setting.

16322 41163-0010

If REG-DAY-SCH-PROG-DEAF-CODE is not "0", then either PRIMARY-DISABILITY-CODE, SECONDARY-DISABILITY-CODE, or TERTIARY-DISABILITY-CODE must be "03" or "05".

F 1

If a special education student is receiving services from the Regional Day School Program for the Deaf, then either TX-PrimaryDisability, TX-SecondaryDisability or TX-TertiaryDisability must indicate auditory impairment or deaf-blind disabilities.

16323 41163-0030

If age is at least 3 on the PEIMS fall snapshot date and less than 22 on September 1, then CHILD-COUNT-FUNDING-TYPE-CODE must not be "0".

F 1

If a special education student is at least 3 years old on the PEIMS fall snapshot date and less than 22 years old on September 1, then TX-ChildCountFunding must not be "0".

16324 41163-0017

If age is 3 or more on the PEIMS fall snapshot date, then EARLY-CHILDHOOD-INTERV-IND-CODE must be "0".

F 1

For a student Special Education program association, if the student is 3


or more years old on the PEIMS fall snapshot date, then they must not participate in the Early Childhood Intervention program.

16326 41163-0020

If INSTRUCTIONAL-SETTING-CODE is "50" or "60", then ADA-ELIGIBILITY-CODE must be "0".

F 1

If a special education student receives instruction in a residential nonpublic school program or a nonpublic day school, then TX-ADAEligibility must indicate "not in membership".

16327 41163-0015

If age is less than 3 on the PEIMS fall snapshot date or greater than 21 on September 1, then CHILD-COUNT-FUNDING-TYPE-CODE must be "0".

F 1

If a special education student is less than 3 years old on the PEIMS fall snapshot date or greater than 21 years old on September 1, then TX-ChildCountFunding must be "0".

16330 41163-0002

Neither SECONDARY-DISABILITY-CODE nor TERTIARY-DISABILITY-CODE can be "14".

F 1

Neither TX-SecondaryDisability nor TX-TertiaryDisability can be noncategorical early childhood for a special education student.

16331 41163-0009

If PRIMARY-DISABILITY-CODE is "14", then age must be 3, 4 or 5 on the PEIMS fall snapshot date.

F 1

For a special education student, if TX-PrimaryDisability is noncategorical early childhood, then the student must be 3, 4 or 5 years old on the PEIMS fall snapshot date.

16333 41163-0003

Neither PRIMARY-DISABILITY-CODE, SECONDARY-DISABILITY-CODE, nor TERTIARY-DISABILITY-CODE may be "00".

F 1

At least one disability must be reported for a special education student.

16336 41163-0025

Each Local Education Agency's data submission should report at least one student Special Education program association.

SW 1

Student Special Education program association data should be reported for each Local Education Agency.

16337 41163-0019

If INSTRUCTIONAL-SETTING-CODE is "45", "89", or "98", then age must be 3, 4 or 5 on the PEIMS fall snapshot date.

F 1

If TX-InstructionalSetting indicates a full-time early childhood special education setting, then the special education student must be 3, 4 or 5 years old on the PEIMS fall snapshot date.

16338 41163-0004

PRIMARY-DISABILITY-CODE, SECONDARY-DISABILITY-CODE or TERTIARY-DISABILITY-CODE must all be different.

F 1

For a student Special Education program association, TX-PrimaryDisability, TX-SecondaryDisability, and TX-TertiaryDisability must all be different.

16339 41163-0021

If INSTRUCTIONAL-SETTING-CODE is "70" then DISTRICT-ID must be the Texas School for the Blind and Visually Impaired (227905).

F 1

For a student Special Education program association, only the Texas School for the Blind and Visually Impaired may report itself as TX-InstructionalSetting.

16340 41163-0022

If INSTRUCTIONAL-SETTING-CODE is "71" then DISTRICT-ID must be the Texas School for the Deaf (227906).

F 1

For a student Special Education program association, only the Texas School for the Deaf may report itself as TX-InstructionalSetting.


16342 41163-0016

If age on the PEIMS fall snapshot date is 3, 4 or 5 then PRESCHL-PROG-CHLDRN-WITH-DISAB-IND-CD must be "1".

F 1

For a student Special Education program association, if the student is 3, 4 or 5 years old on the PEIMS fall snapshot date, then they must participate in the Preschool Program for Children with Disabilities.

16343 41163-0023

If INSTRUCTIONAL-SETTING-CODE is "70", or "71", then ADA-ELIGIBILITY-CODE must be "0", "4", "5", or "8".

F 1

If a special education student's TX-InstructionalSetting indicates Texas School for the Blind and Visually Impaired or Texas School for the Deaf, then TX-ADAEligibility must indicate the student is "not in membership" or is ineligible for ADA.

16344 41163-0018

If PPCD-SERVICE-LOCATION-CODE is not "0", then age must be 3, 4 or 5 on the PEIMS fall snapshot date.

F 1

For a student Special Education program association, if TX-PPCDServiceLocationIndicator is applicable to the student, then the student must be 3, 4 or 5 years old on the PEIMS fall snapshot date.

16345 41163-0032

If PRESCHL-PROG-CHLDRN-WITH-DISAB-IND-CD is "1", then PPCD-SERVICE-LOCATION-CODE must not be "0".

F 1

If a special education student participates in the Preschool Program for Children with Disabilities, then a TX-PPCDServiceLocationIndicator must be reported.

16346 41163-0033

If SPEECH-THERAPY-INDICATOR-CODE is "2", then INSTRUCTIONAL-SETTING-CODE must not be "00".

F 1

For a student Special Education program association, if the student receives Speech Therapy along with service in another special education instructional setting, then TX-InstructionalSetting must indicate the instructional setting.

16347 41163-0034

If REG-DAY-SCH-PROG-DEAF-CODE is "0", then DISTRICT-OF-RDSPD-SERVICE must be blank.

F 1

If a student is not enrolled in the Regional Day School Program for the Deaf, then TX-LEAOfRDSPDService must be blank.

16348 41163-0035

If REG-DAY-SCH-PROG-DEAF-CODE is not "0", then DISTRICT-OF-RDSPD-SERVICE must not be blank.

F 1

If a student is enrolled in the Regional Day School Program for the Deaf, then TX-LEAOfRDSPDService must be reported.

16349 41163-0036

If DISTRICT-OF-RDSPD-SERVICE is not blank, then DISTRICT-OF-RDSPD-SERVICE for a Special Education program association must match FISCAL-AGENT-DISTRICT-ID on a Shared Services Arrangement where SHARED-SVCS-ARRANGEMT-TYPE-CODE is "10".

F 1

TX-LEAOfRDSPDService for a special education student must match TX-FiscalAgentEducationOrganizationReference on a Regional Day School Program for the Deaf (RDSPD) Shared Services Arrangement.

16350 41163-0037

If PRESCHL-PROG-CHLDRN-WITH-DISAB-IND-CD is "1" and INSTRUCTIONAL-SETTING-CODE is "40", "81" or "91", then PPCD-SERVICE-LOCATION-CODE should be "1" or "4".

SW 1

A PPCD student reported with a mainstream instructional setting generally should be reported with a TX-PPCDServiceLocationIndicator of "1" or "4".

16351 41163-0038

If PRESCHL-PROG-CHLDRN-WITH-DISAB-IND-CD is "1" and INSTRUCTIONAL-SETTING-CODE is "41", "42", "82", "83", "92" or "93", then

SW 1


PPCD-SERVICE-LOCATION-CODE should be "1", "4", "5", or "6".

A PPCD student reported with a resource room instructional setting generally should be reported with a TX-PPCDServiceLocationIndicator of "1", "4", "5", or "6".

16352 41163-0039

If PRESCHL-PROG-CHLDRN-WITH-DISAB-IND-CD is "1" and INSTRUCTIONAL-SETTING-CODE is "43", "44", "84", "85", "94" or "95", then PPCD-SERVICE-LOCATION-CODE should be "5" or "6".

SW 1

A PPCD student reported with a self-contained mild/moderate/severe regular campus instructional setting generally should be reported with a TX-PPCDServiceLocationIndicator of "5" or "6".

16353 41163-0040

If PRESCHL-PROG-CHLDRN-WITH-DISAB-IND-CD is "1" and INSTRUCTIONAL-SETTING-CODE is "02", "45", "86", "87", "89", "96", "97" or "98", then PPCD-SERVICE-LOCATION-CODE should be "3".

SW 1

A PPCD student reported with a separate campus/class instructional setting should be reported with a TX-PPCDServiceLocationIndicator of "3".

16354 41163-0041

If PRESCHL-PROG-CHLDRN-WITH-DISAB-IND-CD is "1" and INSTRUCTIONAL-SETTING-CODE is "01", then PPCD-SERVICE-LOCATION-CODE must be "7".

F 1

A PPCD student reported with a homebound instructional setting must be reported with a TX-PPCDServiceLocationIndicator of "7".

16356 41163-0043

If EARLY-CHILDHOOD-INTERV-IND-CODE is "1", then PRIMARY-DISABILITY-CODE must be "03", "04", "05", or "12".

F 1

A student participating in the Early Childhood Intervention program must be reported with a TX-PrimaryDisability of "auditory impairment", "visual impairment", "deaf-blind", or "developmental delay".

16357 41163-0046

If PRESCHL-PROG-CHILDRN-WITH-DISAB-IND-CD is "0", then PPCD-SERVICE-LOCATION-CODE must be "0".

F 1

If a special education student is not a participant in the Preschool Program for Children with Disabilities, then TX-PPCDServiceLocationIndicator must be reported as not applicable to this student ("0").

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169 STUDENT DATA – CAREER and TECH ED PROGRAM Record

169 Notes

This should be taken care of by CATE and PEP\PRS. Please run this report and provide it to them for review.

Please contact the PEIMS office if more information is needed.


PEIMSElement

PEIMSCode




Required


Required

E1039 C088 Displaced Homemaker Code

Web Student Management > Student > Student Profile or Student Browse > Voc. Ed. > Displaced Homemaker Code

Required

E0829 C064 Sgl Parent Preg Teen Code

Web Student Management > Student > Student Profile or Student Browse > Voc. Ed. > Single Parent/Preg Teen Code

Required

E0917 C088 Transportati on CTE Support Service

Web Student Management > Student > Student Profile or Student Browse > Voc. Ed. > Transportation Voc Support Service

Required



Legacy

Edit #

TEDS Rule #


Sub

16901 41169-0001

For each student Career and Technical Education program association, there must be a student program for a student with a matching TX-UNIQUE-STUDENT-ID where CAREER-AND-TECHNICAL-ED-IND-CODE is not "0".

F 1

If career and technical education program association data is reported for a student, then that student must be enrolled in the career and technical education program.

16904 41169-0003

If TRANSPORTATION-CTE-SUPPORT-SERVICE is "1", then ECONOMIC-DISADVANTAGE-CODE must not be "00".

F 1

A career and technical education student receiving special transportation services must be economically disadvantaged.

16908 41169-0004

Each Local Education Agency's data submission should report at least one student Career and Technical Education program association.

W 1

There generally should be at least one career and technical education program association reported for each LEA.

16911 41169-0005

If DISPLACED-HOMEMAKER-INDICATOR-CODE is "1", then AT-RISK-INDICATOR-CODE should be "1".

W 1

A career and technical education student that is reported as a displaced homemaker should be reported as an At-Risk student.

16912 41169-0006

If SGL-PARENT-PREG-TEEN-CODE is not "0", then AT-RISK-INDICATOR-CODE must be "1".

F 1

A career and technical education student that is reported as a single parent or pregnant teen must be reported as an At-Risk student.

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170 STUDENT DATA – CAREER and TECH ED COURSE Record

170 Notes

When running the Pre PEIMS 170 report, the Default Career Tech Indicator listed in the report template should be set to 0.

This should be taken care of by CATE. Please run this report and provide it to them for review. Please contact the PEIMS office if more information is needed.


PEIMSElement

PEIMSCode




Required


Required

E0724 C022 Service ID Web Student Management > Office > Current Scheduling > Build Course Master > Course Master > Edit Course, found under Texas State Specifics > Service ID

Required



Legacy

Edit #

TEDS Rule #


Sub

17001 40170-0001

For each student taking a Career and Technical Education Course, there must be a student program for a student with a matching TX-UNIQUE-STUDENT-ID where CAREER-AND-TECHNICAL-ED-IND-CODE is not "0".

F 1

If career and technical education course data is reported for a student, then that student must be enrolled and in the career and technical education program.

17002 40170-0002

Each student reporting Career and Technical Education Course data must also report Career and Technical Education program association data.

F 1

If career and technical education course data is reported for a student, then career and technical education program association data must also be reported.

17003 40170-0003

For a student Career and Technical Education Course, SERVICE-ID must be a Career and Technical Education course.

F 1

The TX-ServiceId reported on the career and technical education course complex type must be a career and technical education course.

17008 40170-0004

If SERVICE-ID is "12700300", "12700400", "12700410", "12700420", or "12700430", then GRADE-LEVEL-CODE must be "06"-"08".

F 1

If a student's career and technical education course is a middle school course, then the student must be in grade "06" - "08".

17012 40170-0005

Each Local Education Agency's data submission should report at least one student Career and Technical Education Course.

W 1

Student Career & Technical Education Course data should be reported for each Local Education Agency.

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203 SCHOOL LEAVER DATA - STUDENT Record

Back to Top

203 Pre PEIMS Report Configuration


203 Notes

This should be taken care of by the Counseling office for grades 7 - 12. This report currently does not apply to other grades. It is likely that this report should be run multiple times with different criteria, such as pictured in the screenshot above, then with just the Print Students with Non-Leaver Reasons box checked, etc. so that both the dropouts and the other leavers can be reviewed for accuracy. Please run these reports and provide them to Counseling for review.

203 records are now reported in Sub 3 as well. Individual Graduation Committee Graduate Code, reported in Submission 1 on a student for

whom a committee was established and the student graduated based on a committee decision, and the Individual Graduation Committee Review Code, reported in Submission 3, which indicates that a committee has been established for this student, and are now in effect.

The Campus ID field reports the campus where the student was last enrolled. For example, if an 8th grader does not enroll at high school for 9th grade, the 8th grade campus is reported because it is the last campus attended.

Military Enlistment Indicator has been added to this report. Please contact the PEIMS office if more information is needed.

C162 Valid Leaver Reason Codes Back to Top

Code Translation

01 Graduated From A Campus In This District Or Charter

03 Died

16 Return To Home Country

24 College, Pursue Associate’s or Bachelor’s Degree

60 Home Schooling

66 Removed-Child Protective Services

78 Expelled For Offense Under TEC §37.007, Cannot Return

81 Enroll In TX Private School

82 Enroll In School Outside Texas

83 Withdrawn By District Because Not Entitled To Enrollment

85 Graduated Outside Texas Before Entering A Texas Public School-Entered A Texas Public School-Left Again

86 GED Outside Texas

87 Enroll In University High School Diploma Program

88 Court-ordered to a GED program, has not earned a GED

89 Incarcerated in state jail or federal penitentiary as an adult

90 Graduated from another state under provisions of the Interstate Compact on Educational Opportunity for Military Children

98 Other



PEIMSElement

PEIMSCode




Required

E0001 Student ID Web Student Management > Students > Student Profile or Student Browse > Student SSN or S Number, which can be found by editing the Student Profile.

Required

E0266 Campus ID Web Student Management > Student > Student Profile or Student Browse> Entry - Withdraw Tab > Entity

Required

E1001 C162 Leaver Reason Code

Web Student Management > Student > Student Profile or Student Browse > Entry - Withdraw Tab > Withdrawal Code

Required

E0791 Date of Graduation

Web Student Management > Students > Student Profile or Student Browse > Student Profile > Graduation Date

Optional

E0806 C062 Graduation Type code

Web Student Management > Student > Student Profile or Student Browse > TX/NCLB > Grad Info > Graduation Type Code

Optional

E1541 C199 FHSPParticipant Code

Web Student Management > Student > Student Profile or Student Browse > TX/NCLB > Grad Info > FHSP Participant

Optional

E1542 C199 FHSPDisting Level Achieve Indicator Code

Web Student Management > Student > Student Profile or Student Browse > TX/NCLB > Grad Info > FHSP Distinguished Level

Optional

E0923 Local Student ID

Web Student Management > Students > Student Profile or Student Browse > Student Profile > Other ID or Name key

Optional

E1544 C199 STEMEndorseme nt Indicator Code

Web Student Management > Students > Student Profile or Student Browse > Student Profile > Grad Reqs > Endorsements

Optional

E1545 C199 Business and Industry Endorseme nt Indicator Code


Optional


E1546 C199 Public Services Endorseme nt Indicator Code

Web Student Management > Students > Student Profile or Student Browse> Student Profile > Grad Reqs > Endorsements

Optional

E1547 C199 Arts and Humanities Endorseme nt Indicator Code


Optional

E1548 C199 Multi- Disciplinary Endorseme nt Indicator Code

Web Student Management > Students > Student Profile or Student Browse> Student Profile > Grad Reqs > Endorsements

Optional

E1562 C201 Individual Graduation Committee Graduate Code

Web Student Management > Student > Student Profile or Student Browse > TX/NCLB > Grad Info > Individual Grad Committee

Optional

E1563 C201 Individual Graduation Committee Review Code

Web Student Management > Student > Student Profile or Student Browse > TX/NCLB > Grad Info > Individual Grad Committee

Optional


Legacy

Edit #

TEDS Rule #


Sub

20301 40203-0002

For a leaver, CAMPUS-ID must match an entry that is registered with the TEA as an active instructional campus in the reporting LEA in the previous school year ending in "001" - "698".

F 1

For a leaver, the StateOrganizationId (TX-SchoolReference) must have been an active instructional campus in the reporting LEA in the previous school year and must end in "001" - "698".

20303 40203-0008

For a particular CAMPUS-ID, if the only LEAVER-REASON-CODEs used are "01" and "98", then identify this campus and its total number of leavers.

SW 1

For a particular campus, if the only leavers reported are designated as "graduated" and "other", there may be miscoded leavers or missing leavers from the data reported.

20307 40203- If LEAVER-REASON-CODE is "01", then DATE-OF-GRADUATION, F 1


0004 GRADUATION-TYPE-CODE, and INDIVIDUAL-GRADUATION-COMMITTEE-GRADUATE-CODE must not be blank.

If a leaver has graduated, then the TX-DateOfGraduation, TX-GraduationTypeCode, and TX-IndividualGraduationCommitteeGraduateIndicator must be reported.

20308 40203-0005

If LEAVER-REASON-CODE is not "01", then DATE-OF-GRADUATION, GRADUATION-TYPE-CODE, and INDIVIDUAL-GRADUATION-COMMITTEE-GRADUATE-CODE must be blank.

F 1

If a leaver has not graduated, then the TX-DateOfGraduation, TX-GraduationTypeCode, and TX-IndividualGraduationCommitteeGraduateIndicator must be blank.

20311 40203-0003

If LEAVER-REASON-CODE is "01", then DATE-OF-GRADUATION must be after "072016" and before "092017".

F 1

For a graduate leaver, the TX-DateOfGraduation must be after the month of July preceding the previous school year and before the month of September following the previous school year.

20313 40203-0006

If GRADUATION-TYPE-CODE is "07" or "57", then the student leaver should be at least 22 years of age as of September 1 of the current school year.

SW 1

For a leaver, if the TX-GraduationTypeCode indicates the student has reached age 22, then the student's September 1 age should be at least 22.

20315 40203-0001

For a leaver, TX-UNIQUE-STUDENT-ID must match a TX-UNIQUE-STUDENT-ID for a student in GRADE-LEVEL-CODE "07"-"12".

F 1

A student reported as a leaver must be reported with corresponding student data with TX-GradeLevel "07"-"12"

20317 40203-0007

If CAMPUS-ID is a campus registered with the TEA as a JJAEP in the prior school year, then STUDENT-ATTRIBUTION-CODE should be "02".

SW 1

For a leaver, if the StateOrganizationId (TX-SchoolReference) reported was registered with the TEA as a JJAEP in the prior school year, then the TX-Attribution should indicate "JJAEP".

20318 40203-0009

A student leaver's prior year September 1 age should not be greater than 25 or less than 10.

SW 1, 3

A student leaver's prior year September 1 age should not be greater than 25 or less than 10.

20321 10020-0016

For each campus registered with TEA as an active instructional campus in the prior school year with any grade 7-12, there should be at least one leaver with a matching CAMPUS-ID-OF-ENROLLMENT.

SW 1

A campus registered with the TEA as an active instructional campus in the prior school year with any grade 7-12 should report student leavers.

20322 48011-0001

FHSP-PARTICIPANT-CODE must be blank. F 1

TX-FHSPParticipant is not reported for submission 1.

20326 48011-0003

There must be student school association data with a matching TX-UNIQUE-STUDENT-ID where GRADE-LEVEL-CODE is "09"-"12".

F 3

A student reported in submission 3 with graduation program intention data must be reported in grade level "09"-"12" at the end of the school year.


20327 48011-0005

CAMPUS-ID must match an entry that is registered with the TEA as an active instructional campus in the reporting LEA, in the current school year ending in "001"-"698".

F 3

For a student graduation program intent, the StateOrganizationId (TX-SchoolReference) must have been an active instructional campus in the reporting LEA in the current school year and must end in "001"-"698".

20329 48011-0006

If FHSP-PARTICPANT-CODE is "0", then the following fields must be blank: FHSP-DISTING-LEVEL-ACHIEVE-INDICATOR-CODE, STEM-ENDORSEMENT-INDICATOR-CODE, BUSINESS-AND-INDUSTRY-ENDORSEMENT-INDICATOR-CODE, PUBLIC-SERVICES-ENDORSEMENT-INDICATOR-CODE, ARTS-AND-HUMANITIES-ENDORSEMENT-INDICATOR-CODE, and MULTI-DISCIPLINARY-STUDIES-ENDORSEMENT-INDICATOR-CODE.

F 3

If a student is not currently enrolled in the Foundation High School Program, then TX-FHSPDistingLevelAchieveIndicator and the FHSP Endorsement Indicators must not be reported.

20330 48011-0007

If FHSP-PARTICIPANT-CODE is not "0", then the following fields must not be blank: FHSP-DISTING-LEVEL-ACHIEVE-INDICATOR-CODE, STEM-ENDORSEMENT-INDICATOR-CODE, BUSINESS-AND-INDUSTRY-ENDORSEMENT-INDICATOR-CODE, PUBLIC-SERVICES-ENDORSEMENT-INDICATOR-CODE, ARTS-AND-HUMANITIES-ENDORSEMENT-INDICATOR-CODE, and MULTI-DISCIPLINARY-STUDIES-ENDORSEMENT-INDICATOR-CODE.

F 3

If a student is currently enrolled in the Foundation High School Program, then TX-FHSPDistingLevelAchieveIndicator and the FHSP Endorsement Indicators must be reported.

20332 48011-0008

If FHSP-DISTING-LEVEL-ACHIEVE-INDICATOR-CODE is "1" or "2", then at least one of the following fields must be "1" or "2": STEM-ENDORSEMENT-INDICATOR-CODE, BUSINESS-AND-INDUSTRY-ENDORSEMENT-INDICATOR-CODE, PUBLIC-SERVICES-ENDORSEMENT-INDICATOR-CODE, ARTS-AND-HUMANITIES-ENDORSEMENT-INDICATOR-CODE, or MULTI-DISCIPLINARY-STUDIES-ENDORSEMENT-INDICATOR-CODE.

F 1, 3

If TX-FHSPDistingLevelAchieveIndicator indicates a student is currently participating in the Distinguished Level of Achievement Program, then at least one of these fields must indicate the student is currently pursuing or has successfully completed a program to earn an endorsement: TX-STEMEndorsementIndicator, TX-BusinessAndIndustryEndorsementIndicator, TX-PublicServicesEndorsementIndicator, TX-ArtsAndHumanitiesEndorsementIndicator, and TX-MultiDisciplinaryStudiesEndorsementIndicator.

20333 48011-0009

If GRADE-LEVEL-CODE is "09"-"11", then FHSP-DISTING-LEVEL-ACHIEVE-INDICATOR-CODE should not be "2".

SW 1, 3

A student in grades "09"-"11" generally will not have completed the FHSP Distinguished Level of Achievement program before their senior year of high school.

20334 48011-0010

If GRADE-LEVEL-CODE is "09", then none of the following fields should be "2": STEM-ENDORSEMENT-INDICATOR-CODE, BUSINESS-AND-INDUSTRY-ENDORSEMENT-INDICATOR-CODE, PUBLIC-SERVICES-ENDORSEMENT-INDICATOR-CODE, ARTS-AND-HUMANITIES-ENDORSEMENT-INDICATOR-CODE, or MULTI-DISCIPLINARY-STUDIES-ENDORSEMENT-INDICATOR-CODE.

SW 1, 3

A student in grade "09" generally will not have completed any of the FHSP Endorsements.


20335 48011-0011

If FHSP-PARTICIPANT-CODE is "2", then the following fields must be "0" or "2": FHSP-DISTING-LEVEL-ACHIEVE-INDICATOR-CODE, STEM-ENDORSEMENT-INDICATOR-CODE, BUSINESS-AND-INDUSTRY-ENDORSEMENT-INDICATOR-CODE, PUBLIC-SERVICES-ENDORSEMENT-INDICATOR-CODE, ARTS-AND-HUMANITIES-ENDORSEMENT-INDICATOR-CODE, and MULTI-DISCIPLINARY-STUDIES-ENDORSEMENT-INDICATOR-CODE.

F 3

If a student has completed the Foundation High School Program, then the FHSP Distinguished Level of Achievement Indicator Code and the FHSP Endorsement Indicators must be reported as either the student is not pursuing or participating (0), or the student has completed (2). The student would no longer be pursuing a component if they have completed the program.

20337 40203-0014

For a particular CAMPUS-ID, there should be at least two different LEAVER-REASON-CODE values reported.

W 1

For a particular campus, all of the leavers should not be reported with the same leaver reason code.

20338 40203-0015

If GRADE-LEVEL-CODE is less than "09", then LEAVER-REASON-CODE must not be "01" (graduated).

F 1

Students reported as graduates must have been in high school.

20339 40203-0016

If GRADE-LEVEL-CODE is "09" or "10", then LEAVER-REASON-CODE should not be "01" (graduated).

SW 1

Students reported as graduates generally should not be in grade "09" or "10".

20340 40203-0017

If DISTRICT-ID is "211901" (Texhoma ISD), then LEAVER-REASON-CODE must not be "01" (graduated).

F 1

Texhoma ISD must not report graduates with Leaver Reason Code "01".

20341 48011-0014

If GRADE-LEVEL-CODE is "09" or "10", and FHSP-PARTICIPANT-CODE is "1", then at least one of the following fields should be "1": STEM-ENDORSEMENT-INDICATOR-CODE, BUSINESS-AND-INDUSTRY-ENDORSEMENT-INDICATOR-CODE, PUBLIC-SERVICES-ENDORSEMENT-INDICATOR-CODE, ARTS-AND-HUMANITIES-ENDORSEMENT-INDICATOR-CODE, or MULTI-DISCIPLINARY-STUDIES-ENDORSEMENT-INDICATOR-CODE.

SW 3

A student in grade "09" or "10" who is pursuing the Foundation High School Program should specify at least one of the FHSP Endorsements.

20342 40203-0018

If LEAVER-REASON-CODE is "01", then INDIVIDUAL-GRADUATION-COMMITTEE-GRADUATE-CODE must be "00" or "02".

F 1

For a graduate leaver, the TX-IndividualGraduationCommitteeGraduateIndicator must indicate “Not applicable” (00) or “IGC Graduate” (02).

20343 40203-0019

If INDIVIDUAL-GRADUATION-COMMITTEE-GRADUATE-CODE is "02", then GRADE-LEVEL-CODE must be "12".

F 1

A student cannot be an IGC graduate before the 12th grade.

20345 48011-0015

If GRADE-LEVEL-CODE is "11" or "12", then INDIVIDUAL-GRADUATION-COMMITTEE-REVIEW-CODE must not be blank, and must be "00" or "01".

F 3

For graduation program intention data reported for a student in grade 11 or 12, the TX-IndividualGraduationCommitteeReviewIndicator must


indicate “Not applicable” (00) or “IGC Reviewed” (01).

20346 48011-0016

If GRADE-LEVEL-CODE is not “11” or “12”, then INDIVIDUAL-GRADUATION-COMMITTEE-REVIEW-CODE must be blank.

F 3

TX-IndividualGraduationCommitteeReviewIndicator is only reported for students in grades 11 and 12. A student cannot have an IGC established before the 11th grade.

Back to Top


090 STAFF DATA – RESPONSIBILITIES Record

090 Notes

The Skyward 090 report should contain data about all teachers with scheduled students and other campus personnel that have had responsibility records entered for them at the campus level.

Other 090 records will come from Munis for auxiliary staff and district level personnel. The campus principal will have the opportunity to check a complete set of staff profiles after the initial draft submission is uploaded to TEA.

Check for Role ID: Regular teacher = 087 and sub = 047. Check Population Served, which is what type of student the class is designed for. Check number of students in class for accuracy. Check Class Type code. Check Monthly Minutes for accuracy, with extra attention for low and high extremes. This

calculation is based on a 5 day week, 4 weeks in the month. Do not figure in non-school days if calculating by hand.


PEIMSElement

PEIMSCode



E0212 District ID Product Setup > Skyward Contact Access > District Setup > Configuration > District Information Configuration > District Code > District Code

Required

E0505 Staff ID Web Student Management > Staff > Staff Profile > Social Security Number

Required


E0266 Campus ID Product Setup > Skyward Contact Access > District Setup > Configuration > District Information Configuration > District Code > District Code and Web Student Management > Office > Current Scheduling > Build Course Master > Product Setup > Codes > Course Length SetsThe 6 digit District Code is combined with the Campus ID tied to the Course Length set.

Required

E0721 C021 Role ID Web Student Management > Staff > Staff Types.If the Staff Type says Teacher = Yes, Role ID defaults to 087If the Staff Type says Teacher = Yes, and Substitute = Yes, Role ID defaults to 087.If the Staff Type says Teacher = No, Substitute = Yes, Role ID defaults to 047.

Required

E0724 C022 Service ID Web Student Management > Office > Current Scheduling > Build Course Master > Course Master > Edit Course.The Service ID is found in the Texas State Specific area.

Required

E1056 Class ID Number

Web Student Management > Office > Current Scheduling > Build Course Master > Course Master In Skyward, the Class ID is calculated based on preset criteria. It is a 14-character code that is made up of the following elements:Two Digit School Year + Campus ID + Course Alphakey + Class Section

Required for Role IDs listed in Edit 0900B

E0747 C030 Population Served Code

Web Student Management > Office > Current Scheduling > Build Course Master > Course Master > Edit Section > Population Served

Required

E0170 Number Students in Class

Web Student Management > Students > Student Profile or Student Browse> Student SSN or S Number, which can be found by editing the Student Profile. > Scheduling Tab

The Number of Students in class is calculated during extraction into PEIMS based on student schedules and schedule transactions to determine number ofstudents in classes based on the PEIMS As Of Date.

Optional

E1015 C169 ESC SSA Staff Indicator Code

The ESC SSA Staff indicator Code is sent as blank Optional

E1055 C179 Class Type Code

Web Student Management > Office > Current Scheduling > Build Course Master > Course Master > Edit the Section> Class Type

Optional


E1057 Monthly Minutes

Web Student Management > Office > Attendance > Product Setup > Codes > Calendar CodesThe monthly minutes can be calculated 3 different ways.The three ways are:1. The actual minutes that are found in the Display Period for the Bell Schedule.During the PEIMS Extraction, the system will calculate how many times this Course met during the 4 weeks prior to Count Date and take that number and multiply it by the minutes found here.2. The Meeting Time Override option found in the Class Meet.3. The Monthly Minutes field found in the Class

Optional

090 Data Elements

Service ID (C022-TEDS §8.4, pgs. 13-94) – only needed for those without scheduled classes Population Served Back to Top

Code Translation

01 Regular StudentsThose students served through the regular academic program and students who do not constitute a special population

02 Bilingual StudentsThose students served in Bilingual programs

03 Compensatory/Remedial Education StudentsThose students served in compensatory or remedial education programs

04 Gifted and Talented StudentsThose students served in programs for identified gifted and talented students

05 Career and Technical StudentsThose students served in an approved state career and technical education course

06 Special Education StudentsThose students served in special education programs as determined by the admission, review, and dismissal committee

07 ESL StudentsThose students served in English as a Second Language programs

08 Adult Basic Education StudentsThose students served in the Adult Basic Education program

09 Honors StudentsThose students served in Honors classes

10 Migrant StudentsThose students served in migrant programs


http://castro.tea.state.tx.us/tsds/teds/2018A/ds8/teds-peims-ds8.4.pdf

Role ID Back to Top

Code Translation

PROFESSIONAL

002 Art TherapistServes as Art Therapist

003 Assistant PrincipalAssists the principal of a particular campus in any duties the principal may deem appropriate

004 Assistant/Associate/Deputy SuperintendentAssists the superintendent of a particular school district in any duties the superintendent may deem appropriate. Persons assigned to this role usually perform functions associated with more than one campus

005 Psychological AssociateServes under the Licensed Specialist in School Psychology (LSSP) or psychologist to provide guidance and counseling services to students

006 AudiologistThe person who provides audiological services to students with hearing impairments

007 Corrective TherapistServes as Corrective Therapist

008 CounselorProvides guidance and counseling services to students

011 Educational DiagnosticianProvides educational diagnostic services and individualized education program development

012 District Instructional Program Director or Executive DirectorServes under the superintendent, or higher grade instructional administrative officer, as the key specialist for a major instructional, instructional related, or pupil service program. Responsibilities may include curriculum development or supervision of programs or personnel whose assignments require certification or licensure. Only degreed, certified personnel may be placed in this category. Examples include, but are not limited to staff serving as Director of Guidance and Counseling, Director of Curriculum, Director of Librarians, Director of Bilingual/ESL, Career and Technical Director, Director of Special Ed, and Director of Social Studies

013 LibrarianSupervises library/learning resources center, or functions as one of several librarians, or learning resource specialists, on a major campus

015 Music TherapistServes as Music Therapist

016 Occupational TherapistServes as Occupational Therapist

017 Certified Orientation and Mobility Specialist (COMS)

018 Physical TherapistServes as Physical Therapist

019 PhysicianServes as school Physician

020 PrincipalServes as the instructional leader of the school whose duties include selecting teachers for the campus, setting education objectives, developing budgets for the campus, and working with school professionals to prepare individual development plans


021 Recreational TherapistServes as Recreational Therapist

022 School NurseA person that complies with TEC 21.003(b), "is licensed by the state agency that licenses that profession", [Nurse Practitioner (NP), Registered Nurse (RN), Licensed Vocational Nurse (LVN)] is employed/contracted by the school district, and whose primary job responsibility is that of school nurse. Only persons licensed by the state agency that licenses nurses may be employed as a school nurse

023 LSSP/PsychologistServes as Licensed Specialist in School Psychology/Psychologist

024 Social WorkerServes as the school social worker to provide comprehensive social services as a part of an education team. Social workers must be licensed by the Texas State Board of Examiners and must hold a bachelor’s or master’s degree

026 Speech Therapist/Speech-Language PathologistServes as provider of speech-language pathology/speech therapy services

027 Superintendent/Chief Administrative Officer/Chief Executive Officer/PresidentThe educational leader and administrative manager of the school district

028 Teacher SupervisorProvides consultant services to teachers in a grade level, adjacent grades, in a teaching field, or group of related fields

030 Truant Officer/Visiting TeacherDirects activities related to promoting and improving school attendance. Such certified staff members provide home, school, and community liaison services

032 Work-Based Learning Site CoordinatorThe code for a Career and Technical Education teacher (087) assigned to career preparation work-based learning experiences is changed from 087 to 032 when visiting a student training site for the purpose of evaluating the student and consulting the employer

040 Athletic DirectorUsed only when the staff member with such a title is performing administrative tasks directing the athletic program. Responsibilities may include supervision of coaches and other personnel in the athletic program. It is not used when coaching duties are being performed

041 Teacher FacilitatorServes as an exemplary role model in assisting teachers with improving their classroom performance

042 Teacher AppraiserServes as an appraiser in the Texas Teacher Appraisal System

043 Business ManagerServes as business manager or Chief Financial Officer (CFO)

044 Tax Assessor And/Or CollectorServes as district tax assessor, tax collector, or tax assessor-collector

045 Director Of Personnel/Human ResourcesServes as personnel or human resources director

047 Substitute TeacherA person who serves in a classroom in the absence of a teacher certified for that assignment where the teacher has quit, died, or been terminated; or, a person who is permanently hired to substitute on an as-needed basis. (See Chart A in 090 Staff Responsibilities - Section 2.)

054 Department HeadServes as head or chairman of a subject area department on a campus


055 RegistrarServes as school or district registrar

056 Athletic TrainerServes as a trainer in the athletics program

058 Other Campus Professional PersonnelServes as a professional staff member at one or more campuses. Do not use this role unless no other role applies to the staff member.

Some examples of staff who are to be shown with this role are: • campus/community liaisons

• campus volunteer coordinators

• information technology staff assigned to a campus

• dean and

• instructional officers assigned to a campus

060 Executive DirectorServes as the chief executive officer of an education service center

061 Assistant/Associate/Deputy Executive DirectorAssists the education service center executive director

062 Component/Department DirectorDirects and manages the program activities of a component or department of an education service center

063 Coordinator/Manager/SupervisorCoordinates, manages, and/or supervises specific programs and services of an education service center

064 Specialist/ConsultantProvides technical assistance and professional development in various areas of an education service center

065 Field Service AgentProvides coordinated assistance to districts and campuses

079 Other Education Service Center Professional PersonnelServes as professional staff member at an ESC. Do not use this role unless no other role applies to the staff member

080 Other Non-instructional District Professional PersonnelAssign this role to district staff who are professional-level, non-instructional staff who cannot be classified in any other role regardless of where assigned. Physical work location is not a determining factor.

The position does not involve supervising or controlling curriculum, programs, or professional personnel whose assignments require TEA certification. A degree and/or certification are not required.

This includes but is not limited to:

• district director or administrative department heads and their associates or assistants

• and any other professional-level staff in a functional area such as:


• food service (dietician)

• health services

• maintenance and operations

• transportation

• information technology (including but not limited to programmer/analysts, network specialists, data base administration, PEIMS coordinator)

• security (including but not limited to Chief of Police, investigators)

• business services (including but not limited to accounting, budget, Human Resources professional staff, Internal Auditor, professional payroll staff)

• research/evaluation (including but not limited to analysts, grant writers)

• communications (including but not limited to Public Information Officer, Community Liaison)

• legal (including but not limited to Counsel, Hearing Officers)

• textbooks and

• purchasing.

087 Teacher (combination of former codes 025 and 029)A professional employee who is required to hold a valid teacher certificate or permit in order to perform some type of instruction to students

PARAPROFESSIONAL/OTHER

033 Educational AidePerforms routine classroom tasks under the general supervision of a certified teacher or teaching team

036 Certified InterpreterA state or nationally certified interpreter for the deaf who translates/transliterates for students who are deaf or hard of hearing, according to ARD committee recommendations.(Certified interpreters may be either professional or para-professional, depending on district classification)

201 Business/Finance (Accounting Clerk, Accounts Payable Clerk, Payroll Clerk, Purchasing Clerk)202 Campus Office/Clerical (Receptionist, Secretary, Certification Specialist, Bookkeeper, Data

Clerk, PEIMS Data Clerk, Registrar)2018 PEIMS Sub 1 Guide v1.0 Last modified 10/24/2017 Page 72 of 91

Code Table Name XML Name

Date Issued

Date Updated

C213 AUXILIARY-ROLE-ID

TX-AuxiliaryRoleIDCode 3/1/2017

Code Translation

203 Central Office/Clerical (Receptionist, Secretary)204 Child Nutrition205 Human Resources (Certification Specialist, Human Resources Specialist)206 Information Technology (Computer Technician, District PEIMS Data Coordinator, Help Desk

Technician, Telecommunications Technician)207 Campus Technology Specialist213 Custodial214 Maintenance215 Plumber216 Painter217 HVAC218 Electrician219 Warehouse220 Safety/Security221 Transportation222 Other Non-Exempt Auxiliary (Volunteers)

Class Type Back to Top

Code Translation

01 RegularThis code is used for all settings not mentioned below including regular classroom, laboratory, or shop settings. (Former INSTRUCTIONAL-SETTING-CODE 80)

02 Non-RegularClasses designed for students in the following settings.

In-School Suspension (Former INSTRUCTIONAL-SETTING-CODE 13)An on-campus setting for students who commit disciplinary infractions, where the student continues to receive instruction in each course to the extent possible

School-Community Guidance Center (Former INSTRUCTIONAL-SETTING-CODE 15)A program that meets the requirements for school-community guidance centers as specified under TEC §37.051-37.056

Alternative Education School Program for Discipline (Former INSTRUCTIONAL-SETTING-CODE 16 and 18)A program for students who have been removed in accordance with TEC §37.008 from the students’ assigned campus and placed in an alternative educational campus/program operated by a school district either alone or in cooperation with other school districts, juvenile agencies, or other governmental entities

Televised Instruction (Former INSTRUCTIONAL-SETTING-CODE 19)This setting is for providing instruction in which the content of a course for credit is delivered primarily through televisual technology, such as interactive television, videotaped courses, or the Internet

Non-disciplinary Alternative Education (Former INSTRUCTIONAL-SETTING-CODE 75)A program for students who receive instruction in a non-disciplinary alternative educational setting (not under TEC §37.008)

Special Education Setting (Former INSTRUCTIONAL-SETTING-CODE 01, 02 ,03, 08, 30, 31, 32, 34, 40-45, 50, 60, 70, 71, 91-98)

Residential Care and Treatment Facility (Former INSTRUCTIONAL-SETTING-CODE 81-89)



Legacy

Edit #

TEDS Rule #


Sub

09001 30090-0007

If ROLE-ID is "002", "007", "015", "016", "017", "018", "021", "026", "032", "033", "036", "047", or "087", then the following must be provided: CLASS-ID-NUMBER, NUMBER-STUDENTS-IN-CLASS, CLASS-TYPE-CODE, and MONTHLY-MINUTES.

F 1

For a staff responsibility where TX-StaffRole is instructional, the following must be provided: UniqueSectionCode, TX-NumberStudentsInClass, TX-ClassTypeCode, and TX-MonthlyMinutes.

09011 30090-0054

There should be one and only one record where ROLE-ID is "027". SW 1

A school district or open enrollment charter school should have one and only one Superintendent/Chief Admin Officer/CEO/President.

09012 30090-0021

If SERVICE-ID is "SA000003", then ROLE-ID must be "033". F 1

For a staff responsibility, if the TX-ServiceId is "instructional educational aide", then the TX-StaffRole must be "educational aide".

09013 30090-0063

For a staff responsibility where ROLE-ID is NOT:

002 Art Therapist

007 Corrective Therapist

015 Music Therapist

016 Occupational Therapist

017 Certified Orientation and /Mobility Specialist (COMS)

018 Physical Therapist

021 Recreational Therapist

026 Speech Therapist/Speech /Language Pathologist

032 Work-Based Learning Site /Coordinator

033 Educational Aide

036 Certified Interpreter

047 Substitute Teacher, or

087 Teacher,

then the first character of SERVICE-ID should not be "0"-"9", "M", "A", or "I".

SW 1

For a staff responsibility, if the TX-StaffRole is NOT instructional, then the TX-ServiceId should not be an instructional Service ID.


09018 30090-0062

If SERVICE-ID is not "02000000", "02530002"-"02530003", "03150100"-"03152400", "03823000", "SR000001", "SR000003", "SR000005", "SE000002", "03830100"-"03830400", "02890000", or "SS011000", then NUMBER-STUDENTS-IN-CLASS should not be greater than "040".

W 1

For a staff responsibility where the TX-ServiceId is "02000000", "02530002"-"02530003", "03150100"-"03152400", "03823000", "SR000001", "SR000003", "SR000005", "SE000002", "03830100"-"03830400", "02890000", or "SS011000", then the TX-NumberStudentsInClass should be 40 or less.

09020 30090-0060

If SERVICE-ID is "127XXXXX", "130XXXXX", "N127XXXX", or "N130XXXX", then POPULATION-SERVED-CODE should be "05" or "06".

SW 1

If a staff responsibility is reported with a TX-ServiceId beginning with "127", "130", "N127", or "N130" , then the TX-PopulationServed should be "career and technical students" (05) or "special education students" (06).

09021 30090-0061

If SERVICE-ID is "01010000", then POPULATION-SERVED-CODE should be "02", "03", "07", or "10".

W 1

For a staff responsibility, if the TX-ServiceId is "pre-kindergarten", then the TX-PopulationServed should be "bilingual students" (02), "compensatory/remedial education students" (03), "ESL students" (07), or "migrant students" (10).

09023 30090-0022

If SERVICE-ID begins with "SE", then POPULATION-SERVED-CODE must be "06".

F 1

For a staff responsibility, if the TX-ServiceId begins with "SE" indicating special education, then the TX-PopulationServed must be "special education students" (06).

09025 30090-0077

If ROLE-ID is "113", then SERVICE-ID should be "SS013000" or "SS023000".

W 1

For a staff responsibility, if the TX-StaffRole is "Other District Exempt Professional Auxiliary" (113), then the TX-ServiceId should be "General Administration" (SS013000) or "Certification Services" (SS023000).

09026 30090-0026

If ROLE-ID is "004", then SERVICE-ID must begin with "SS". F 1

For a staff responsibility, if the TX-StaffRole is "assistant/associate/deputy superintendent", then the TX-ServiceId must begin

09027 30090-0064

If ROLE-ID is "002" or "015", then SERVICE-ID should be "SE000001", "SE000005", or "SE000006".

W 1

For a staff responsibility, if the TX-StaffRole is "art therapist" or "music therapist", then the TX-ServiceId should be "special education, generic", "visually impaired", or "auditorially impaired".

09028 30090-0025

If ROLE-ID is "003" or "020", then SERVICE-ID must be "SS003000". F 1

For a staff responsibility, if the TX-StaffRole is "assistant principal" or "principal", then the TX-ServiceId must be "school administration".

09029 30090-0066

If ROLE-ID is "005" or "023", then SERVICE-ID should be "SE000001", or "SS007000"-"SS009000".

W 1

For a staff responsibility, if the TX-StaffRole is "psychological associate" or "LSSP/psychologist", then the TX-ServiceId should be "special education, generic", "guidance and counseling services", "social work services", or "health services".

09030 30090-0067

If ROLE-ID is "006", then SERVICE-ID should be "SE000001"-"SE000003" or "SE000006".

W 1


For a staff responsibility, if the TX-StaffRole is "audiologist", then the TX-ServiceId should be "special education, generic", "speech therapy", "speech assessment", or "auditorially impaired".

09031 30090-0068

If ROLE-ID is "007", "011", or "016", then SERVICE-ID should be "SE000001".

W 1

For a staff responsibility, if the TX-StaffRole is "corrective therapist", "educational diagnostician", or "occupational therapist", then the TX-ServiceId should be "special education, generic".

09032 30090-0027

If ROLE-ID is "008", then SERVICE-ID must be "SS007000". F 1

For a staff responsibility, if TX-StaffRole is Counselor, then TX-ServiceId must be Guidance and Counseling Services.

09033 30090-0041

If ROLE-ID is "036", then SERVICE-ID must be "SA000004". F 1

For a staff responsibility, if TX-StaffRole is Certified Interpreter, then TX-ServiceId must be Interpreting Services Provider.

09034 30090-0028

If ROLE-ID is "012", then SERVICE-ID must be "SS001XXX", "SS002000", "SS004XXX", "SS005XXX", "SS006000", "SS007000", or "SS011000".

F 1

For a staff responsibility, if the TX-StaffRole is "instructional officer", then the TX-ServiceId must be one of the following: "instructional administration", "instructional resources and media services", "instructional research and development", "curriculum and personnel development", "communication and dissemination", "guidance and counseling services", or "extracurricular activities".

09035 30090-0029


For a staff responsibility, if the TX-StaffRole is "librarian", then the TX-ServiceId must be "instructional resources and media services".

09036 30090-0070

If ROLE-ID is "017", "018", or "021", then SERVICE-ID should be "SE000001" or "SE000004"-"SE000006".

W 1

For a staff responsibility, if the TX-StaffRole is "Certified Orientation and Mobility Specialist (COMS)", "physical therapist", or "recreation therapist", then the TX-ServiceId should be one of the following: "special education, generic", "adaptive physical education", "visually impaired", or "auditorially impaired".

09037 30090-0031

If ROLE-ID is "019" or "022", then SERVICE-ID must be "SS009000". F 1

For a staff responsibility, if the TX-StaffRole is "physician" or "school nurse", then the TX-ServiceId must be "health services".

09039 30090-0051

If ROLE-ID is "047" or "087", then SERVICE-ID must not be "SS001000"-"SS010000", "SS012000"-"SS019000", or "SAXXXXXX".

F 1

For a staff responsibility, if the TX-StaffRole is "substitute teacher" or "teacher", then the TX-ServiceId must not be any of the following: "instructional administration", "instructional resources and media services", "school administration", "instructional research and development", "curriculum and personnel development", "communication and dissemination", "guidance and counseling services", "social work services", "health services", "pupil transportation", "food services", "general administration", "plant maintenance and operation", "data processing management", "computer processing", "data processing development", "data processing technical assistance", "community services", "instructional educational aides", or "interpreting services provider".

09040 30090-0033

If ROLE-ID is "026", then SERVICE-ID must be "SE000002" or "SE000003". F 1

For a staff responsibility, if the TX-StaffRole is "speech therapist/speech language pathologist", then the TX-ServiceId must be "speech therapy" or "speech


assessment".

09041 30090-0035

If ROLE-ID is "027" or "043"-"045", then SERVICE-ID must be "SS013000". F 1

For a staff responsibility, if the TX-StaffRole is "superintendent/chief admin officer/CEO/president", "business manager", "tax assessor/collector", or "director of personnel/human resources", then the TX-ServiceId must be "general administration".

09042 30090-0036

If ROLE-ID is "028", then SERVICE-ID must be "SS001XXX", "SS002000", or "SS004XXX"-"SS005XXX".

F 1

For a staff responsibility, if the TX-StaffRole is "teacher supervisor", then the TX-ServiceId must be one of the following: "instructional administration", "instructional resources and media services", "instructional research and development", or "curriculum and personnel development".

09045 30090-0072

If ROLE-ID is "032", then SERVICE-ID should not be "SAXXXXXX", "SSXXXXXX", or "SE000002"-"SE000006".

W 1

For a staff responsibility, if the TX-StaffRole is "work-based learning site coordinator", then the TX-ServiceId should not be "instructional educational aides and interpreters", non-teaching responsibilities, "speech therapy", "speech assessment", "adaptive physical education", "visually impaired", or "auditorially impaired".

09047 30090-0042


For a staff responsibility, if the TX-StaffRole is "athletic director", then the TX-ServiceId must be "extracurricular activities".

09048 30090-0073

If ROLE-ID is "041", then SERVICE-ID should be "SS001XXX", "SS002000", "SS004XXX", or "SS005XXX".

W 1

For a staff responsibility, if the TX-StaffRole is "teacher facilitator", then the TX-ServiceId should be "instructional administration", "instructional resources and media services", "instructional research and development", or "curriculum and personnel development"

09050 30090-0011

CAMPUS-ID must match an entry registered with the TEA as an active campus, an under construction campus, or match an entry registered with the TEA as a financial campus ending in one of the following: "701", "702", "703", "720", "750", "751", "998", or "999".

F 1

For a staff responsibility, the StateOrganizationId must be an active campus, an under construction campus, or a financial campus for one of the following: superintendent's office, school board, tax costs, direct costs-general administration, indirect costs-general administration, fiscal agent shared services arrangement, unallocated organization unit, or undistributed organization unit..

09052 30090-0071

If ROLE-ID is "022", then the last three digits of CAMPUS-ID should not be "701"-"703", "720", "750", or "751".

W 1

For a staff responsibility, if the TX-StaffRole is "school nurse", then the StateOrganizationId should not be a financial campus for one of the following: superintendent's office, school board, tax costs, direct costs-general administration, indirect costs-general administration, or fiscal agent shared services arrangement.

09053 30090-0065

If ROLE-ID is "004" or "043"-"045", then the last three digits of CAMPUS-ID should be "701"-"703", "720", "750", "751", "998", or "999".

SW 1

For a staff responsibility, if the TX-StaffRole is "superintendent/chief admin officer/CEO/president", "business manager", "tax assessor/collector", "director of personnel/human resources", then the StateOrganizationId should not be a financial campus for one of the following: superintendent's office, school board, tax costs, direct costs-general administration, indirect costs-general administration, fiscal


agent shared services arrangement, unallocated, or undistributed.

09055 30090-0069

If ROLE-ID is "013", then the last three digits of CAMPUS-ID should not be "701"-"703", "720", or "750".

W 1

For a staff responsibility, if the TX-StaffRole is "librarian", then the StateOrganizationId should not be a financial campus for the following: superintendent's office, school board, tax costs, direct costs-general administration, or indirect costs-general administration.

09056 30090-0055

If the first six characters of CAMPUS-ID do not match DISTRICT-ID, then a Shared Services Arrangement should be reported.

SW 1

For a staff responsibility, if the StateOrganizationId is not in this district, then a shared services arrangement should be reported.

09057 30090-0043

If ROLE-ID is "054", then SERVICE-ID must be "SS002000" or "SS004000"-"SS006000".

F 1

For a staff responsibility, if the TX-StaffRole is "department head", then the TX-ServiceId must be one of the following: "instructional resources and media services", "instructional research and development", "curriculum and personnel development", or "communication and dissemination".

09059 30090-0045

If ROLE-ID is "055", then SERVICE-ID must be "SS003000" or "SS013000". F 1

For a staff responsibility, if the TX-StaffRole is "registrar", then the TX-ServiceId must be "school administration" or "general administration".

09060 30090-0052

If ROLE-ID is "087" and POPULATION-SERVED-CODE is not "06" or "08", then the last three digits of CAMPUS-ID must not be "701"-"703", "720", or "750".

F 1

For a staff responsibility, if the TX-StaffRole is "teacher" or "substitute teacher", and the TX-PopulationServed is not special education students or Adult Basic Education students, then the StateOrganizationId must not be a financial campus for the following: superintendent's office, school board, tax costs, direct costs-general administration, or indirect costs-general administration.

09061 30090-0046


For a staff responsibility, if the TX-StaffRole is "athletic trainer", then the TX-ServiceId must be "extracurricular activities".

09062 30090-0075

If ROLE-ID is "058", then SERVICE-ID should not be "SEXXXXXX", "SS001XXX", "SS013000"-"SS014000" or "SS019000".

W 1

For a staff responsibility, if the TX-StaffRole is "Other Campus Exempt Professional Auxiliary" (114), then the TX-ServiceId should be any that begin with "SS" except "Instructional Administration" (starts with SS001), "General Administration" (SS013000), "Plant Maintenance and Operation" (SS014000), "Computer Processing" (SS016000), or "Community Services" (SS019000).

09063 30090-0081

The total number of staff where ROLE-ID is "003", "004", "012", "020", "027", "040", "043"-"045", "060"-"065", or "079" should not vary by more than 50% from the total number of staff reported with these ROLE-IDs for the prior year.

W 1

The total number of administrative staff should not vary by more than 50% from the total administrative staff reported last year.

09064 30090-0080

The total number of staff where ROLE-ID is "002", "005"-"008", "011", "013", "015"-"019", "021"-"023", "026", "028", "032", "041", "042", "058", or "080" should not vary by more than 50% from the total number of staff reported with these ROLE-IDs for the prior year.

W 1


The total number of support staff should not vary by more than 50% from the total support staff reported last year.

09065 30090-0082

The total number of staff where ROLE-ID is "033" should not vary by more than 50% from the total number of staff reported with this ROLE-ID for the prior year.

W 1

The total number of educational aides should not vary by more than 50% from the total educational aides reported last year.

09066 30090-0083

The total number of staff where ROLE-ID is "033" and POPULATION-SERVED-CODE is "06" should not vary by more than 50% from the total number of staff reported with this ROLE-ID and POPULATION-SERVED-CODE for the prior year.

W 1

The total number of educational aides for special education students should not vary by more than 50% from the total educational aides for special education students reported last year.

09067 30090-0034

If ROLE-ID is "027", then CAMPUS-ID must match DISTRICT-ID with "701" appended.

F 1

For staff responsibility reporting, if the role id is "superintendent/chief admin officer/ceo/president", then the campus id must this district's superintendent's office.

09076 30090-0057

If the first six characters of CAMPUS-ID match DISTRICT-ID and the last three characters of CAMPUS-ID are not "751" and for each campus that has a ROLE-ID "087", there should be at least one 110 record with a matching CAMPUS-ID-OF-ENROLLMENT.

SW 1

For each campus in the district that is a high school, junior high/middle school, or elementary school, if there are staff with TX-StaffRole of "teacher", there should be enrolled students at the same campus.

09078 30090-0044

If ROLE-ID is "054", then the last three digits of CAMPUS-ID must not be "701"-"703".

F 1

For a staff responsibility, if the TX-StaffRole is "department head", then the StateOrganizationId must not be a financial campus for one of the following: superintendent's office, school board, or tax costs.

09079 30090-0047

If ROLE-ID is "058" and POPULATION-SERVED-CODE is not "06" or "08", then the last three digits of CAMPUS-ID must not be greater than "698".

F 1

For a staff responsibility, if the TX-StaffRole is "Other Campus Exempt Professional Auxiliary" (114), and the TX-PopulationServed is not special education students (06) or Adult Basic Education students (08), then the StateOrganizationId must not be a campus ending in a value > "698".

09080 30090-0050

If ROLE-ID is "080", then the last three digits of CAMPUS-ID must be "702", "703", "720", "750", "751", "998", or "999".

F 1

For a staff responsibility, if the TX-StaffRole is "Other District Exempt Professional Auxiliary" (113), then the StateOrganizationId must be a financial campus for one of the following: school board (702), tax costs (703), direct costs-general administration (720), indirect costs-general administration (750), fiscal agent shared services arrangement (751), unallocated organization unit (998), or undistributed organization unit (999).

09082 30090-0074

If ROLE-ID is "042", then SERVICE-ID should be "SS001000"-"SS001003", or "SS005000".

W 1

For a staff responsibility, if the TX-StaffRole is "teacher appraiser", then the TX-ServiceId should be "instructional administration" (elementary, middle/junior high, or secondary), or "curriculum and personnel development".


09083 30090-0012

The first six characters of CAMPUS-ID must match a valid district number registered with the TEA.

F 1

For a staff responsibility, the first six characters of StateOrganizationId (SchoolReference) must match a valid district/LEA registered with the TEA.

09084 30090-0018

If the first six characters of CAMPUS-ID match DISTRICT-ID, then there must be an 020 record with the same CAMPUS-ID, unless the last three characters of CAMPUS-ID are "701"-"703", "720", "750", "751", "998", or "999".

F 1

For staff responsibility reporting, if the StateOrganizationId is in this district, then a campus must be reported with the same StateOrganizationId, or the StateOrganizationId must be a financial campus for one of the following: superintendent's office, school board, tax costs, direct costs-general administration, indirect costs-general administration, fiscal agent shared services arrangement, unallocated organization unit, or undistributed organization unit..

09086 30090-0015

The last three characters of CAMPUS-ID must be "751", "998", or "999". F 1

or ESC staff responsibility reporting, the StateOrganizationId must be a financial campus for one of the following: fiscal agent shared services arrangement, unallocated organization unit, or undistributed organization unit.

09087 30090-0032


For a staff responsibility, if the TX-StaffRole is "social worker", then the TX-ServiceId must be "social work services".

09088 30090-0038


For a staff responsibility, if the TX-StaffRole is "truant officer/ visiting teacher", then the TX-ServiceId must be "truant officer/visiting teacher services".

09090 30090-0079

For a particular STAFF-ID, the sum of the MONTHLY-MINUTES on all 090 records should not be less than 60.

SW 1

All of the instructional responsibilities for a staff person should have total TX-MonthlyMinutes of at least 60 minutes.

09091 30090-0078

If ROLE-ID is "087", then CAMPUS-ID should not end with "998" or "999". SW 1

For a staff responsibility, if the TX-StaffRole is "teacher" or "substitute teacher", then the StateOrganizationId should not be "unallocated" or "undistributed".

09092 30090-0030

If ROLE-ID is "019", then the last three characters of CAMPUS-ID must not be "701"-"703", "720", or "750".

F 1

For a staff responsibility, if the TX-StaffRole is "physician", then the StateOrganizationId must not be a financial campus for the following: superintendent's office, school board, tax costs, direct costs-general administration, or indirect costs-general administration.

09093 30090-0037

If ROLE-ID is "028", then the last three characters of CAMPUS-ID must not be "701"-"703".

F 1

For a staff responsibility, if the TX-StaffRole is "teacher supervisor", then the StateOrganizationId must not be a financial campus for the following: superintendent's office, school board, or tax costs.

09094 30090-0024

If ROLE-ID is "002", "005"-"007", "011", "015"-"018", "021", "023"-"024", "026", "036", "040"-"042", "047", or "056", then CAMPUS-ID must not be "701"-"703", "720", or "750".

F 1

For a staff responsibility, if the TX-StaffRole is one of the following:


002 Art Therapist, 005 Psychological Associate, 006 Audiologist, 007 Corrective Therapist, 011 Educational Diagnostician, 015 Music Therapist, 016 Occupational Therapist, 017 Certified Orientation and Mobility Specialist (COMS), 018 Physical Therapist, 021 Recreational Therapist, 023 LSSP/Psychologist, 024 Social Worker, 026 Speech Therapist/Speech-Language Pathologist, 036 Certified Interpreter, 040 Athletic Director, 041 Teacher Facilitator, 042 Teacher Appraiser, 047 Substitute Teacher, or 056 Athletic Trainer

then the StateOrganizationId must not be a financial campus for the following: superintendent's office, school board, tax costs, direct costs-general administration, or indirect costs-general administration.

09095 30090-0013

The last three digits of CAMPUS-ID must not be "699". F 1

For a staff responsibility, the StateOrganizationId must not be Summer School.

09096 30090-0014

ROLE-ID must not be "060"-"065", or "079". F 1

For non-ESC staff responsibility reporting, the TX-StaffRole must not be the following: "executive director", "assistant/associate/deputy executive director", "component/department director", "coordinator/manager/supervisor", "specialist/consultant", "field service agent", or "other educational service center professional personnel".

09097 30090-0016

ROLE-ID must not be "002"-"004", "015", "019"-"021", "027", "030", "044", "047", "054"-"056", "058", or "080".

F 1

For ESC staff responsibility reporting, the TX-StaffRole must not be the following: Art Therapist (002), Assistant Principal (003), Assistant/Associate/Deputy Superintendent (004), Music Therapist (015), Physician (019), Principal (020), Recreational Therapist (021), Superintendent/Chief Administrative Officer/Chief Executive Officer/President (027), Truant Officer/Visiting Teacher (030), Tax Assessor And/Or Collector (044), Substitute Teacher (047), Department Head (054), Registrar (055), Athletic Trainer (056), Textbook Manager (100), Legal Services (101), Communications Professional (102), Research/Evaluation Professional (103), Internal Auditor (104), Security (105), Information Technology Professional (106), Food Services Professional (107), Transportation (108), Athletics (109), Custodial (110), Maintenance (111), Business Services Professional (112), Other District Exempt Professional Auxiliary (113), or Other Campus Exempt Professional Auxiliary (114).

09098 30090-0048


For ESC staff responsibility reporting, if the TX-StaffRole is "executive director", then the TX-ServiceId must be "general administration".

09099 30090-0049

If ROLE-ID is "061"-"065" or "079", then SERVICE-ID must be "SSXXXXXX".

F 1


For ESC staff responsibility reporting, if the TX-StaffRole is "assistant/associate/deputy executive director", "component/department director", "coordinator/manager/supervisor", "specialist/consultant", "field service agent", or "other esc professional personnel", then the TX-ServiceId must begin with "SS" indicating non-teaching responsibilities for district-wide activities.

0901A 30090-0076

If ROLE-ID is "065", then SERVICE-ID should be "SS022000". SW 1

For ESC staff responsibility reporting, if the TX-StaffRole is "field service agent", then the TX-ServiceId should be "liaison services".

0901B 30090-0058

There should not be more than 99 090 records for a particular STAFF-ID. SW 1

A staff person should not have 100-199 responsibilities.

0901C 30090-0006

There must not be more than 199 staff responsibilities for a particular TX-UNIQUE-STAFF-ID.

F 1

A staff person must not have more than 199 responsibilities.

0901D 30090-0010

ESC-SSA-STAFF-INDICATOR-CODE must not be blank. F 1

For ESC staff responsibility reporting, the TX-SharedServiceArrangementStaffIndicator must be reported.

0901E 30090-0009

ESC-SSA-STAFF-INDICATOR-CODE must be blank. F 1

For non-ESC staff responsibility reporting, the TX-SharedServiceArrangementStaffIndicator must be blank/not reported.

0901G 30090-0023

If SERVICE-ID is "SR000007", then NUMBER-STUDENTS-IN-CLASS must be "000".

F 1

For a staff responsibility, if the TX-ServiceId is "unassigned professional classroom duty", then the TX-NumberStudentsInClass must be zero (0).

0901H 30090-0040

If ROLE-ID is "033", or "036", then NUMBER-STUDENTS-IN-CLASS must be "000".

F 1

For a staff responsibility, if the TX-StaffRole is "educational aide" or "certified interpreter", then the TX-NumberStudentsInClass must be zero (0).

0901I 30090-0019

If the last three characters of CAMPUS-ID are "751", then ESC-SSA-STAFF-INDICATOR-CODE must be "2".

F 1

For ESC staff responsibility reporting, if the StateOrganziationId (SchoolReference) indicates "fiscal agent shared services arrangement", then the TX-SharedServiceArrangementStaffIndicator must indicate that the staff member is part of an ESC shared services arrangement.

0901J 30090-0005

If ESC-SSA-STAFF-INDICATOR-CODE is "2", then there must be at least one 060 record with a matching STAFF-ID where FUND-CODE is "292"-"295", "297", "298", "300"-"302", "307", "309", "311"-"317", "319", "325"-"340", "342", "343", "347"-"352", "354"-"361", "364"-"367", "379", "431"-"442", or "459" (a Shared Service Arrangement fund).

F 1

For ESC staff responsibility reporting, if the TX-SharedServiceArrangementStaffIndicator indicates that the staff member is part of an ESC shared services arrangement, then at least some of their salary must be paid from a shared services arrangement fund.

0901K 30090-0004

If ESC-SSA-STAFF-INDICATOR-CODE is "1", then there must be at least one 060 record with a matching STAFF-ID where FUND-CODE is not "292"-"295", "297", "298", "300"-"302", "307", "309", "311"-"317", "319", "325"-"340", "342", "343", "347"-"352", "354"-"361", "364"-"367", "379", "431"-"442", or "459".

F 1


For ESC staff responsibility reporting, if the TX-SharedServiceArrangementStaffIndicator indicates that the staff member is not part of an ESC shared services arrangement, then at least some of their salary must be paid from a TX-FundCode that is not a shared services arrangement fund.

0901L 30090-0020

If ESC-SSA-STAFF-INDICATOR-CODE is "1", then the last three characters of CAMPUS-ID must not be "751".

F 1

For ESC staff responsibility reporting, if the TX-SharedServiceArrangementStaffIndicator indicates that the staff member is not part of an ESC shared services arrangement, then the StateOrganizationId must not indicate "fiscal agent shared services arrangement".

0901P 30090-0008

If ROLE-ID is not found in edit 0900B, then MONTHLY-MINUTES, NUMBER-STUDENTS-IN-CLASS, CLASS-TYPE-CODE and CLASS-ID-NUMBER must be blank.

F 1

For a staff responsibility where TX-StaffRole is NOT instructional, the following must be blank/not reported: UniqueSectionCode, TX-NumberStudentsInClass, TX-ClassTypeCode, and TX-MonthlyMinutes.

0901R 30090-0002

The value of STAFF-ID on this record must match the value of STAFF-ID on some 040 record.

F 1

For staff responsibility data reported, there must be corresponding staff data reported.

0901T 30090-0001

Except for Texas School for the Deaf (227906), Texas School for the Blind and Visually Impaired (227905), and Texas Juvenile Justice Department (227622), each district’s data submission must contain one 090 record for each responsibility that can be specified using the roles and services found in the Data Standards code tables for each professional and each paraprofessional.

F 1

For each LEA's data submission (except for Texas School for the Deaf, Texas School for the Blind and Visually Impaired, and Texas Juvenile Justice Department), staff responsibility data must be reported for each professional and paraprofessional staff person.

0901V 30090-0053

The Texas School for the Blind and Visually Impaired (227905), the Texas School for the Deaf (227906), and the Texas Juvenile Justice Department (227622) must not submit a 090 record.

F 1

The Texas School for the Blind and Visually Impaired, the Texas School for the Deaf, and the Texas Juvenile Justice Department must not report staff responsibility data.

0901Z 30090-0059

MONTHLY-MINUTES should not be less than "00060" or greater than "09600".

SW 1

For an instructional staff responsibility, the TX-MonthlyMintues should not be less than 60 or greater than 9600.

0902A 30090-0017

For records with the same CAMPUS-ID, SERVICE-ID, and CLASS-ID-NUMBER, the STAFF-ID values must be different.

F 1

The same staff person can only have one responsibility for a specific StateOrganizationId (SchoolReference), TX-ServiceId, and UniqueSectionCode.

0902B 30090-0039

If ROLE-ID is "033" then SERVICE-ID must be "SA000003". F 1

For a staff responsibility, if the TX-StaffRole is "educational aide", then the TX-ServiceId must be "instructional educational aide".

0902D 30040-0046

If STAFF-TYPE-CODE on the 040 record is "2", then there must be at least one matching 090 record for that staff ID, and the ROLE-ID must be "047"

F 1


or "087".

If a staff person is a contracted professional staff, then they must be reported with a staff responsibility.

0902F 30090-0056

If SERVICE-ID is "01010000", then there should be at least one 060 record with a matching STAFF-ID where PROGRAM-INTENT-CODE is "32", "33", "34", or "35".

SW 1

For a staff responsibility, if the TX-ServiceId is "pre-kindergarten", then this staff person should be reported with payroll with a pre-kindergarten TX-ProgramIntentCode.

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090 Data Entry Examples from Skyward Staff Responsibility screen

Principal – Role ID: 020 and Service ID: SS003000 (Campus Admin)

Assistant Principal – Role ID: 003 and Service ID: SS003000 (Campus Admin)

Counselor – Role ID: 008 and Service ID: SS007000 (Guidance and Counseling Services)

Diagnostician – Role ID: 011 , Service ID: SE000001 and Pop Served: 06; split campuses

ESL Educational Assistant (EA) – Role ID: 033, Service ID: SA000003 and Pop Served: 07

Content Mastery (SpEd) – Role ID: 087, Service ID: SE000001 and Pop Served: 06

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QUESTIONS/CONTACT INFOMichael Barrett Email Michael x5654

Tonya Main Email Tonya x5617

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mailto:[email protected]

mailto:%[email protected]

Appendix AHere is the layout of the Interchanges:

8.2.1 Education Organization Data Requirements

8.2.2 Finance Data Requirements

8.2.3 Staff Data Requirements

8.2.4 Student Data Requirements

8.2.4 Student Data Req (Con't)

InterchangeEducationOrganization InterchangeFinance InterchangeStaffAssociation InterchangeStudent InterchangeMasterSchedule

10005 - EducationServiceCenter 20030 - BudgetExtension 30040 - StaffExtension 40100 - StudentExtension 43415 - SectionExtension

10010 - LocalEducationAgencyExtension 20032 - ActualExtension 30050 - StaffEducationOrgEmployment

10020 - SchoolExtension 20033 - SharedServiceArrangement 30090 - StaffResponsibilitiesExtension InterchangeStudentEnrollment InterchangeStudentDiscipline

10040 - ClassPeriod 30305 - TeacherSectionAssociation 40110 - StudentSchoolAssociationRxtension 44425 - DisciplineIncidentExtension

10070 - Course 30055 - ContractedInstructionalStaffFTE 40110 / 50300 - StudentSectionAssociation 44425 - StudentDisciplineIncident Assoc

30060 - PayrollExtension 40170 - CareerAndTechnicalEducationCourse 44425 - DisciplineActionExtension

InterchangeMasterSchedule 40203 - SchoolLeaverExtension

10050 - CourseOffering 48011 - StudentGraduationProgramExtension10050 - SectionExtension

InterchangeStudentProgram 45435 - RestraintEventExtension

InterchangeEducationOrgCalendar 40110 - StudentProgramExtension10200 - CalendarDateExtension 41169 - StudentCTEProgramAssociation

10200 - ReportingPeriodExtension 42408 - StudentESYProgramAssociation

42408 - StudentSpecialEdProgramAssociationInterchangeSSAOrganization Association

41461 - StudentTitleIPartAProgramAssociation

InterchangeMasterSchedule

10011 - SSAOrgAssociationExtension 50300 / 10050- SectionExtension

InterchangeStudentAttendance

42400 - BasicReportingPeriodAttendanceInterchangeStudentEnrollment

42401 - SpecialProgramsReporting PeriodAttd 40110 / 50300 - StudentSectionAssociation

Created 9/16/2016 Revised 9/23/2016

InterchangeStudentTranscript

47010 - StudentAcademicRecord

47010 / 43415- CourseTranscriptExtension 50300 / 30305- TeacherSectionAssociation

InterchangeStudentRestraint Event

8.2.5 Campus Course Section Requirements

InterchangeStaffAssociation Extension


Here is a listing of the Data Categories to Data Sub-Categories for reference purposes:

Category Sub-Category Associated Interchange Schema(s) Associated Complex Type(s)Category

Code

Education Organization

Education Service Center InterchangeEducationOrganizationExten sion

EducationServiceCenter 10005

Local Education Agency InterchangeEducationOrganizationExten sion

LocalEducationAgencyExtension 10010

SSA Organization Association InterchangeSSAOrganizationAssociation Extension

SSAOrgAssociationExtension 10011

Campus InterchangeEducationOrganizationExten sion

School 10020

Class Period InterchangeEducationOrganizationExten sion

ClassPeriod 10040

Master Schedule InterchangeMasterScheduleExtension BellSchedule Course Offering Meeting Time SectionExtension

10050

Course InterchangeEducationOrganizationExten sion

Course 10070

Calendar InterchangeEducationOrgCalendarExten sion

AcademicWeek CalendarDateExtension GradingPeriod ReportingPeriodExtension Session

10200

Finance Budget InterchangeFinanceExtension BudgetExtension 20030

Actual InterchangeFinanceExtension ActualExtension 20032

Shared Services Arrangement Actual InterchangeFinanceExtension SharedServiceArrangementExtension 20033


Category Sub-Category Associated Interchange Schema(s) Associated Complex Type(s)Category

Code

Staff Staff Basic Information InterchangeStaffAssociationExtension StaffExtension

CredentialFieldDescriptor

30040

Employment – Payroll Summary InterchangeStaffAssociationExtension StaffExtension

StaffEducationOrgEmploymentAssociationExtensio n

30050

Contracted Instructional Staff InterchangeStaffAssociationExtension ContractedInstructionalStaffFTEExtension 30055

Payroll InterchangeStaffAssociationExtension PayrollExtension 30060

Responsibility InterchangeStaffAssociationExtension StaffResponsibilitiesExtension 30090

Teacher Class Assignment InterchangeStaffAssociationExtension

InterchangeMasterScheduleExtension

TeacherSectionAssociationExtension

SectionExtension30305

Student Student Basic Information InterchangeStudentExtension StudentExtension 40100

Enrollment InterchangeStudentExtension InterchangeStudentEnrollmentExtension

InterchangeStudentProgramExtension

StudentExtension StudentSchoolAssociationExtension StudentSectionAssociation StudentProgramExtension

40110

Career and Technical Course InterchangeStudentEnrollmentExtension CareerAndTechnicalEducationCourseExtension 40170

School Leaver InterchangeStudentEnrollmentExtension SchoolLeaverExtension 40203

Programs 41000

Career and Technical Program InterchangeStudentProgramExtension StudentProgramExtension StudentCTEProgramAssociationExtension

41169


Special Education Program InterchangeStudentProgramExtension StudentProgramExtension StudentSpecialEdProgramAssociationExtension

41163

Title I, Part A Program InterchangeStudentProgramExtension StudentProgramExtension StudentTitleIPartAProgramAssociationExtension

41461

Attendance 42000

Basic Attendance InterchangeStudentAttendanceExtension BasicReportingPeriodAttendanceExtension 42400

Special Education Attendance InterchangeStudentAttendanceExtension SpecialProgramsReportingPeriodAttendanceExtension 42405

Career and Technical Education InterchangeStudentAttendanceExtensionInterchangeStudentProgramExtension

SpecialProgramsReportingPeriodAttendanceExtensionStudentESYProgramAssociationExtension

42410

Flexible Attendance 42500

Special Education Flexible Attendance 42505

Career and Technical Flexible Attendance

42510

Extended School Year Services

42408

Course Completion InterchangeMasterScheduleExtension InterchangeStudentEnrollmentExtension

CourseTranscriptExtension SectionExtension StudentSchoolAssociationExtension

43415

Disciplinary Action InterchangeStudentDisciplineExtension StudentDisciplineIncidentAssociationExtension DisciplineActionExtension DisciplineIncidentExtension

44425

Student Restraint InterchangeStudentRestraintEventExtens ion RestraintEventExtension 45435

Student Grade InterchangeStudentTranscriptExtension StudentAcademicRecord CourseTranscriptExtension 47010

Student Graduation Program InterchangeStudentEnrollmentExtension StudentGraduationProgamExtension

48011


Campus Course Section

Course Section InterchangeMasterScheduleExtension InterchangeStudentEnrollmentExtension InterchangeStaffAssociationExtension

SectionExtension StudentSectionAssociation TeacherSectionAssociationExtension

50300

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