8/2/2019 Bis1582 - Chap 2

1/16

Chapter 2

Graining Proficiency:The Web And Business ApplicationBCOMP1101, BIS1582, BIS1583 | Computer Application for Business

Prepared by Cherley Tan Yi Shin

8/2/2019 Bis1582 - Chap 2

2/16

ALL RIGHTS RESERVEDNo part of this document may be reproduced without written approval from Limkokwing University of Creative Technology Worldwide

Faculty of Information & Communication Technology

BCOMP1101, BIS1582, BIS1583 |Computer Application for Business

Topics Covered

Introduction to Microsoft Excel

Identify the Components of Excel

Introduction to Spreadsheet

Rows, Column, and Cells

Types of Cell Entries

Tabs

Ribbon Tabs

8/2/2019 Bis1582 - Chap 2

3/16

ALL RIGHTS RESERVEDNo part of this document may be reproduced without written approval from Limkokwing University of Creative Technology Worldwide

Faculty of Information & Communication Technology

BCOMP1101, BIS1582, BIS1583 |Computer Application for Business

Introduction to Microsoft Excel

Common user interface with other Office application Menus and toolbars are similar to Microsoft Word and Microsoft

PowerPoint

Workbook Contains one or more worksheets

Worksheet An Excel spreadsheet

8/2/2019 Bis1582 - Chap 2

4/16

ALL RIGHTS RESERVEDNo part of this document may be reproduced without written approval from Limkokwing University of Creative Technology Worldwide

Faculty of Information & Communication Technology

BCOMP1101, BIS1582, BIS1583 |Computer Application for Business

Identify the Components of Excel Windows

Gridlines

8/2/2019 Bis1582 - Chap 2

5/16

ALL RIGHTS RESERVEDNo part of this document may be reproduced without written approval from Limkokwing University of Creative Technology Worldwide

Faculty of Information & Communication Technology

BCOMP1101, BIS1582, BIS1583 |Computer Application for Business

Components of Excel

Component Name Description

Office Button A drop down menu contains a number of options, such asopen, save, print, and etc

Quick Access

Toolbar

A collection of buttons that provide one-click access to

commonly used commands, such as Save, Undo, and repeat

Title Bar A bar that displays the name of the active workbook and theExcel program name

Ribbon Strip of buttons and icons located above work area

Column Headings The letters that appear along the top of the worksheetwindow to identify the different columns in the worksheet

Row Headings The numbers that appear along the left of the worksheetwindow to identify the different rows in the worksheet

Workbook Window A window that displays an Excel workbook

8/2/2019 Bis1582 - Chap 2

6/16

ALL RIGHTS RESERVEDNo part of this document may be reproduced without written approval from Limkokwing University of Creative Technology Worldwide

Faculty of Information & Communication Technology

BCOMP1101, BIS1582, BIS1583 |Computer Application for Business

Components of Excel

Component Name Description

Vertical Scroll Bar A scroll bar used to scroll vertically through the workbookwindow

Horizontal Scroll

Bar

A scroll bar used to scroll horizontally through the workbook

window

Zoom controls Controls for magnifying and shrinking the content displayedin the active workbook window

View shortcuts Buttons used to change how the worksheet content isdisplayed Normal, Page Layout, or Page Break Preview

View

Sheet Tabs Contains worksheet. By default there are 3 worksheets in anExcel file

Sheet TabScrolling Button

Buttons to scroll the list of sheet tabs in the workbook

8/2/2019 Bis1582 - Chap 2

7/16ALL RIGHTS RESERVED

No part of this document may be reproduced without written approval from Limkokwing University of Creative Technology Worldwide

Faculty of Information & Communication Technology

BCOMP1101, BIS1582, BIS1583 |Computer Application for Business

Components of Excel

Component Name Description

Select All Button A button used to select all of the cells in the active worksheet

Active Cell The cell with black outline. Data is always entered into thiscell.

Name Box Displays the cell reference or the name of the active cell.

Formula Bar Displays the content of the active cell. Can also be used toenter or edit data and formulas.

8/2/2019 Bis1582 - Chap 2

8/16ALL RIGHTS RESERVED

No part of this document may be reproduced without written approval from Limkokwing University of Creative Technology Worldwide

Faculty of Information & Communication Technology

BCOMP1101, BIS1582, BIS1583 |Computer Application for Business

Introduction to Spreadsheets

Spreadsheet A computerized ledger

Divided into rows and columns

Columns are identified with alphabetic headings Rows are identified with numeric headings

Cell The intersection of a row and a column

Cell reference Uniquely identifies a cell

Consists of column letter and row number

8/2/2019 Bis1582 - Chap 2

9/16ALL RIGHTS RESERVED

No part of this document may be reproduced without written approval from Limkokwing University of Creative Technology Worldwide

Faculty of Information & Communication Technology

BCOMP1101, BIS1582, BIS1583 |Computer Application for Business

Rows, Columns, and CellsCell referenced bycolumn, then number

Active cell surroundedby heavy border

Column headings aboveeach column. Columnsdesignated with letters

Row headings to the leftof each row. Rowsdesignated with numbers

8/2/2019 Bis1582 - Chap 2

10/16

ALL RIGHTS RESERVEDNo part of this document may be reproduced without written approval from Limkokwing University of Creative Technology Worldwide

Faculty of Information & Communication Technology

BCOMP1101, BIS1582, BIS1583 |Computer Application for Business

Types of Cell Entries

Constant An entry that does not change

Can be a numeric value or descriptive text

Function A predefined computational task

Formula A combination of numeric constants, cell references, arithmetic

operators, and functions Always begin with an equal sign =

8/2/2019 Bis1582 - Chap 2

11/16

ALL RIGHTS RESERVEDNo part of this document may be reproduced without written approval from Limkokwing University of Creative Technology Worldwide

Faculty of Information & Communication Technology

BCOMP1101, BIS1582, BIS1583 |Computer Application for Business

Tabs

Tabs are designed to be task-oriented.

Standard set of 8 tabs on the Ribbon contains two

other kinds of tabs, which appear in the interface onlywhen they are useful for the type of task beingperformed by user. Example: When user insert a chart, the chart tools tab appears.

8/2/2019 Bis1582 - Chap 2

12/16

ALL RIGHTS RESERVEDNo part of this document may be reproduced without written approval from Limkokwing University of Creative Technology Worldwide

Faculty of Information & Communication Technology

BCOMP1101, BIS1582, BIS1583 |Computer Application for Business

Ribbon tabs

Tab Related to Contains

Home Most commonly used commands inExcel

Clipboard, Font, Alignment,Number, Styles, Cells, Editing

Insert Inserting objects into a worksheet Tables, Illustrations, Charts, Links,

Text

PageLayout

How your data appears on thepage

Themes, Setup, Scale to fit, SheetOptions, Arrange

Formula Calculations using formulas andfunctions

Functions Library, Defined Names,Formula Auditing, Calculation

Data Entering, importing and analyzingdata

Get External Data, Connections,Sort & Filter, Data Tools, Outlines,Analysis

Review Proofing workbooks andcollaborating with others

Proofing, Comments, Changes

8/2/2019 Bis1582 - Chap 2

13/16

ALL RIGHTS RESERVEDNo part of this document may be reproduced without written approval from Limkokwing University of Creative Technology Worldwide

Faculty of Information & Communication Technology

BCOMP1101, BIS1582, BIS1583 |Computer Application for Business

Ribbon tabs

Tab Related to Contains

View Displaying and arrangingworksheets, workbooks, workingwith macros

Workbook Views, Show/Hide,Zoom, Window, Macros

Add-Ins Varies, depending on installedproduct

Custom Toolbars

8/2/2019 Bis1582 - Chap 2

14/16

ALL RIGHTS RESERVEDNo part of this document may be reproduced without written approval from Limkokwing University of Creative Technology Worldwide

Faculty of Information & Communication Technology

BCOMP1101, BIS1582, BIS1583 |Computer Application for Business

Status Bar

Workbook Title

Customize Status Bar

8/2/2019 Bis1582 - Chap 2

15/16

ALL RIGHTS RESERVEDNo part of this document may be reproduced without written approval from Limkokwing University of Creative Technology Worldwide

Faculty of Information & Communication Technology

BCOMP1101, BIS1582, BIS1583 |Computer Application for Business

Open an Excel File

Use the Look In list boxto specify the folder

containing the file youwant to open

Double-click the fileyou want to open

8/2/2019 Bis1582 - Chap 2

16/16

ALL RIGHTS RESERVEDN t f thi d t b d d ith t itt l f Li k k i U i it f C ti T h l W ld id

Faculty of Information & Communication Technology

BCOMP1101, BIS1582, BIS1583 |Computer Application for Business

THE END!