1 | Page Bishop’s Cleeve Parish Council Councillors were summoned to attend the Parish Council meeting held on the 14 th January 2010 at the Parish Council Offices at 7.30pm No Members of the public attended 1. Attendance of Councillors recorded as Cllr P Lightfoot, Cllr A Lightfoot, Cllr P Rawlings, Cllr C Lawrence, Cllr M Cooper, Cllr J Peake, Cllr K Peake, Cllr Richmond, Cllr Habgood, Cllr Mackinnon, Cllr Jackson, Cllr Taylor and County Councillor C Jones. 2. Council authorised and recorded the absence of Councillor Badham (other meeting) 3. No Councillors made Declaration of interests of matters 4. Borough Councillors were invited to report to the Council (Cllr Hillier Richardson had sent her apologies). Parish Councillors questioned the Borough Councillors on the recent press reports regarding Wingmoor Farm planning application. 5. The County Councillor was invited to report to the Council. The Wingmoor Farm planning application could be discussed on the 11 th March (A site visit would take place on the 4 th March) or the 13 th May 2010 (A site visit would take place on the 7 th May). 6. Council agreed for accuracy the minutes of the meeting held on the 3 rd December 2009. Any Amendments where proposed, seconded and agreed by Council were recorded. 7. No matters were raised on matters arising for information purposes only. 8. Council noted the minutes for committee meetings held during December 2009 a) Planning Committee met on the 8 th and 22 nd of December b) Playgrounds Committee met on the 10 th of December c) Community Building Committee met on the 17 th December d) Office Committee met on the 17 th December 9. Council approved the schedule of payments made since the last meeting 10. Council noted the “actual against the budget” report for the year to 31/12/09 11. Council considered s137 donations to St Michaels Hall and Transition Cleeve and were minded that St Michaels Hall should receive a grant of £500 subject to a copy of the income and expenditure accounts to be submitted to the February 2010 meeting. The matter was therefore deferred to the February 2010 meeting.
Transcript
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Bishop’s Cleeve Parish Council Councillors were summoned to attend the Parish Council meeting held on the 14th January 2010 at the Parish Council Offices at 7.30pm No Members of the public attended
1. Attendance of Councillors recorded as Cllr P Lightfoot, Cllr A Lightfoot, Cllr P Rawlings,
Cllr C Lawrence, Cllr M Cooper, Cllr J Peake, Cllr K Peake, Cllr Richmond, Cllr Habgood,
Cllr Mackinnon, Cllr Jackson, Cllr Taylor and County Councillor C Jones.
2. Council authorised and recorded the absence of Councillor Badham (other meeting)
3. No Councillors made Declaration of interests of matters
4. Borough Councillors were invited to report to the Council (Cllr Hillier Richardson had
sent her apologies). Parish Councillors questioned the Borough Councillors on the recent
5. The County Councillor was invited to report to the Council. The Wingmoor Farm
planning application could be discussed on the 11th March (A site visit would take place
on the 4th March) or the 13th May 2010 (A site visit would take place on the 7th May).
6. Council agreed for accuracy the minutes of the meeting held on the 3rd December 2009.
Any Amendments where proposed, seconded and agreed by Council were recorded.
7. No matters were raised on matters arising for information purposes only.
8. Council noted the minutes for committee meetings held during December 2009
a) Planning Committee met on the 8th and 22nd of December
b) Playgrounds Committee met on the 10th of December
c) Community Building Committee met on the 17th December
d) Office Committee met on the 17th December
9. Council approved the schedule of payments made since the last meeting
10. Council noted the “actual against the budget” report for the year to 31/12/09
11. Council considered s137 donations to St Michaels Hall and Transition Cleeve and were
minded that St Michaels Hall should receive a grant of £500 subject to a copy of the
income and expenditure accounts to be submitted to the February 2010 meeting. The
matter was therefore deferred to the February 2010 meeting.
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12. Transition Cleeve (Cllr Habgood declared an interest as a member of Transition Cleeve)
A proposal for £250 was made, seconded and agreed.
13. Council noted dates for diaries with the amendment of the Councillors’ surgery to be
held on the 30th January and would take place between 10 and 11am and
correspondence received from Mr Habgood was noted
14. Councillors were invited to inform Council of any other business for information
purposes at the discretion of the Chair.
15. Date of next meeting to be noted as 4th February 2010
16. Meeting closed at 9.14pm
January 14th 2010
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Bishop’s Cleeve Parish Council Councillors were summoned to attend the Parish Council Meeting held on 3rd December 2009 at 7.30 pm at Bishop’s Cleeve Parish Council Offices Chairs’ opening remarks and welcome Public Session –4 members attended. Mr Fryer made a statement regarding the TBC Executive meeting held on the 2nd December 2009. A copy is available with the supporting papers. Mrs Fryer informed the Council that TBC had voted to transfer the Grange Field to the Parish Council with a sum of £8500. Mrs Fryer urged the Council to be very careful before taking it on. Public Session finished at 7.36pm
1. Attendance of 12 Councillors recorded as: Cllr Lawrence, Cllr Cooper, Cllr Taylor, Cllr Habgood, Cllr K Peake, Cllr A Lightfoot, Cllr P Lightfoot (chair), Cllr Mackinnon, Cllr Badham, Cllr Rawlings, Cllr Jackson, Cllr Richmond,
County Councillor Jones, Borough Councillor Richardson, 2. Absences of Councillors’ John Peake (illness) and Vera Ayes (illness) were authorised & recorded: Councillor Hillier-Richardson apologises were noted. 3. Declaration of Interests of matters on the agenda made by Councillor Rawlings regarding the Roses Theatre. Cllr Badham declared an interest in Christmas Lights funding 4. Borough Councillors’ reports were noted. 5. County Councillor report was noted. 6. Council agreed for accuracy and the Chair of the Council signed the Minutes of the meeting held on November 5th 2009. 7. Matters arising from those minutes for information purposes was noted 8. Committee reports were noted and any questions were answered by the Chair of the Committees Planning pages 5 to 7 Allotment 8 Traffic (distributed separately) Councillor Taylor left the room and returned. Street Lighting to be referred back to Traffic Committee 9. Councillors approved payments since last meeting (page 11) 10. Council approved the payment of £3500 grant to Bishops Cleeve Youth Centre in order to fund a year 7 & 8 club with 2 youth workers. S137 donation 11. Councillors noted dates for diaries (page 10) Clerk to contact Echo to point out the error of date regarding the election. 12. Council was informed that a bye-election has been called for Cleeve-West on January 7th 2010 at an estimated cost to the Parish of £3500. Council decided that polling cards were not required at an additional cost of £1700 (as a
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majority decision). The 10/11 budget to be increased by financial cost of election 13. Council considered increasing the draft 10/11 budget as circulated by £3000 to make a grant to the Roses’ theatre as in 09/10. A majority agreed. 14.There were no amendments to the circulated budget as proposed and seconded by Councillors. 15. Council approved the budget and precept as per supporting papers (page 12) after adjustments for agenda item 10 and 12 were been made. Clerk to adjust the precept request in line with the election costs. 11 for voted and 1 abstention. Cllr Taylor left the room and returned 16. Council approved the Chair of the Council and the Clerk as signatories’ of the Bowls Club Lease as prepared and approved in 2005 with the amendment of the land rent and extension of land covered by lease. 17. Any other business for information purposes only at the discretion of the chair. Clerk reported that a request had been received from the owners of Newlands Park to address Councillors at a future meeting and agreed to invite them to attend a future meeting Clerk asked Councillors to inform her if they wanted a copy of the full electoral register as a form has to be completed by individual councillors Clerk informed Councillors that a newsletter had been produced by Glos Constabulary following the meeting on 12th November in respect of the proposed building. A copy will be placed on the website. Clerk informed Council that the Power of Wellbeing module had been successfully completed by the Clerk and the outstanding matter of Councillors attending training would be considered in the new year as without this training, the Council would not be able to use the Power of Wellbeing. Councillor Lawrence has requested that at the next meeting Council consider a response to Empowering Parish and Town Councils by getting the Sustainable Communities Act Amendment Bill adopted in Parliament (emails sent on 29/11/09) Cllr Badham raised issue of parking on grass verges outside sports field Cllr Lawrence raised the issue of sacks of leaves left on old Evesham Road with Cllr Taylor Cllr Cooper raised issue of “Cleevelands”. Letter dated 26th November states that the developers will not be accessing via the Allotments. Council confirmed that the planning committee can without prejudice engage with potential developers of land within the parish of bishops cleeve. 18. Council approved the date of next meeting as January 14th 2010
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Meeting closed at 21.06pm
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Bishops Cleeve Parish Council – Planning Committee
Minutes of meeting held at 6.30 pm on Tuesday 8th December 2009
Public Session
1. Attendance AL,JP, PL, MC, GJ
2. Apologies noted VA,
3. Minutes of meeting held on 24th November 2009 to be agreed
4. Planning Applications received for consideration
Site Address
TBC ref no.
Proposal BCPC response
33 Cheltenham Road 09/00983/FUL Division of existing house
into 2 houses
Support
5 Decisions made by TBC/GCC noted
Address Ref No BCPC TBC
Home Farm Equestrian
Centre
09/00999/ADV Support Consent
Tudor House, Stoke
Road
09/01059/FUL Support Permission
6 Other matters for consideration
7. Other information noted
Meetings at Tewkesbury Borough Council noted
Waste Core Strategy Site Options Consultation response email noted
Wooden structure at Grangefield school information note noted
“Bishops Cleeve astro application” article for information noted
Star Planning letter responded to – Committee agreed confidential not for public access until
plans/public consultation
The Meeting closed at 7.35pm
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Bishops Cleeve Parish Council – Planning Committee
Minutes of meeting held at 6.30 pm on Tuesday 22nd December 2009
Public Session
1. Attendance AL, PL, MC, GJ
2. Apologies noted VA, JP
3. Minutes of meeting held on 8th December 2009 agreed
4. Planning Applications received for consideration
Site Address
TBC ref no.
Proposal BCPC
response
9 Bucklands Close 09/01230/FUL Replacement of existing
conservatory
Support
102 Meadoway, BC 09/01223/FUL Erection of porch Support
7 Oakfield Road 09/01246/FUL Single rear ext to lounge
And kitchen
Support
5, Two Hedges Road 09/01254/FUL Single storey ext to front, rear
& side
Support
Land to front of 34-40
Stoke Road
09/01217/OUT Outline application for
erection of 4 dwellings
Objection
Wingmoor Farm 09/0084/TWMA
JW
Development of food waste
transfer
Objection
16 Harvesters View 09/01272/FUL Rear single storey ext. Support
5. Decisions made by TBC/GCC noted
Address Ref No BCPC TBC
6 Charlocote Corner 09/01134/FUL Support Permission
Buffers, Pine Bank 09/01090/FUL Support Permission
39 Nottingham Road 09/00961/FUL Support Permission
Cleeve School 08/01159/FUL General Obs. Refusal
6. Other matters for consideration - noted
TBC changes to the process for consultation on planning applications letter
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7. Other information noted
TBC applications received during week ending 04.12.2009 &11.12.2009
Map of SHLAA Sites noted
Tree Preservation Order
8. Confidential – For Information Only
Bayhill Property confirmation of meeting attendance
9. Any Other Business
The Clerk has been asked to find out from TBC how the Parish gets involved in ‘listing’
buildings, etc. as listed.
The Meeting closed at 7.40pm
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Playing Fields and Playgrounds Committee attended a meeting on 10th December 2009 at 7.30 pm at the Parish Council Offices. In attendance were Cllr P Lightfoot, Cllr A Lightfoot, Cllr K Peake, Cllr J Peake, Cllr Richmond, Cllr M Cooper Welcome and introduction from Chair Public session. None attended 1. Councillors declared no interests in matters on the agenda 2. Committee noted apologies received from Cllr V Ayres 3. Committee agreed the Minutes of decisions made at the previous meeting. Any
amendments were made after proposals were seconded and agreed by Committee namely it was noted that date of previous meeting to be inserted.
4. Committee duly elected Cllr Richmond vice-chair of committee following the resignation of Cllr Stephens.
5. Committee responded to updates in regard to the Nottingham Road brook namely works to house no 36 were agreed based on the specification agreed with TBC Land management drainage consultant and in the sum of £880. Committee agreed to refund £36 for copies of land registry documents as a gesture of goodwill. Committee noted that there are no distances available from the original title deeds lodged with our solicitor and that land registry enquiries show that there are no boundaries registered which effect the advice already given by our solicitor.
6. Committee considered making an application to the Playbuilder funding and after noting that the age range was 8 to 13 years old, the decision was made to contact TBC to confirm that the age range is likely to be the same for future years. The Committee did not wish to make an application this year but wished to prepare plans for future needs. The Committee will make site visits in the Spring.
7. Committee agreed works to the banks of the ditch behind Mr Carver’s property at the sports field in the sum of £400 to remove the spoil to the level of the original bank height and noted that the levels were being checked by TBC Officer
8. Committee noted the works done at the astro on health and safety grounds amounting to £320 and that a police incident number has been registered. The police have agreed that anyone noticing the lights on after 10pm should call 999 and state that intruders have broken into the astro area and are causing damage.
9. Committee noted the update from the bowls club regarding the building regulations work in that the bowls club will now pay for the ramp and have agreed that the lease is ready to be signed once the adjustment to the land between the bowls club and the small holding is made
10. Committee noted the budget/actual financial reports
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11. Committee noted matters arising from the sports field users group meeting held on the 9th December 2009
12. Any other business at the discretion of the chair for information purposes only included the results of the playground of the year competition and the cessation of the cleeve bmx club. Cllr Cooper showed the committee an example of a shredded can caused by grass cutting equipment at Finlay Way. Committee agreed to fill pot holes at Finlay Way football play area on health and safety grounds Committee will discuss a boules facility in the new financial year Committee will look at trees at sports field in the spring Meeting closed at 9.07 pm Next meeting 20th January 2009
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Minutes of the Community Building Committee held on 17th December 2009
Present:: Cllrs G Jackson, A Lightfoot, P Lightfoot, K Peake
Apologies: Cllr V Ayres
Declaration of Interests: None
Minutes of meeting of 15th September 2009: Accepted as true record
Update on Bookings: Event at Village Lights “Switch on” – room given at no cost in
line with previous custom and practice. 2 new block bookings plus one 6 week
booking for drama workshop for children with special needs.
Decision: that letter to go out with renewal booking forms to remind users of
terms & policies in relation to payment. Also to be attached to booking form on
web site.
Caretakers Report: Current staff changes noted. Recent problem with opening of
building for event noted and matter is now resolved.
Youth & Community: Committee would welcome a report, either verbal or written
at meetings.
Treasurer’s Report: Balance £3071.74. Clarification over insurance costs.
General need to pull in outstanding monies owned by hirers. Decision: that a
strongly worded letter should be sent to those who still have not paid outstanding
hire charges and a request for return of any keys they have if they no longer use
the facility.
Any Other Urgent Business: None
Date of next meeting: 9th February 2010.
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A MEETING OF THE NEW PARISH OFFICE COMMITTEE TOOK PLACE ON 17th December 2009 AT 7.30 IN THE PARISH
OFFICE
Public session- none
Attendance to be recorded from Cllr A Lightfoot, Cllr Richmond, Cllr K Peake:
1 Apologises noted Cllr Lawrence and Cllr Ayres.
2. No Declaration of interests by Councillors where applicable to agenda items were made
3. Committee agreed the accuracy of Minutes of decisions taken at previous meeting.
4. Committee agreed budget of £2135 for stud partition to be installed under the stairs to create additional storage
which will be more visually pleasing and an improved wall display space
5. Committee agreed sum of £700 for solar panel film for rear lobby windows
6. Income and expenditure/budget comparison reports were noted by Committee
7. Committee agreed to amend the policy for hire of building to include “ or for other purposes at the discretion of the
clerk” Clerk to feedback to the Committee if this amendment is used
8. Committee was asked to respond to request from Transition Cleeve regarding room hire as detailed in email attached
to agenda and after discussion it was felt that the building does not allow for open public access due to the fact that the
Fire Regulations do not allow for the use of the whole building. With regard to the selling of fair trade products, the
Committee agreed that for consistency we do not allow commercial activities (eg selling) in the building. Considering
the restrictions that the building has placed upon it, the Committee suggested that the Tithe Barn or the Community
Building may be more suitable premises.
9. Committee noted numbers of visitors from 20th October to 14th December of 670 making a total for the year to date of
4335
10. Committee noted that lamp post electric difficulties are still with electrician. Committee wished the contractor to
give us the information requested previously. The Committee delegated the responsibility to the clerk to achieve the
result of the parish garden lights to be working
11. Committee noted the office carpet is still outstanding
12. Any other business for information purposes at the discretion of the chair of the meeting
Cllr Richmond suggested a clock be placed in the central lobby and the clerk to research alternatives to A Boards. Clerk
to remind committee of full council decision regarding CCTV.
