of Transportation R«v # 1 . Dmf: Jun 22,2017 Blanket Order Change Notice Contract ID: 601000000000000000000000005820 Version: 2 BM Number: 0000008715 Contract Date: 08/27/2018 SafvicM >$6K & l*mm than $25K To: LANE EQUIPMENT COMPANY PO BOX 540909 USA HOUSTON TX 77254-0909 Agency To Invoice: See Specific Blanket Release VENDOR ID: 1741548501-*01 BUYER: 00000007508 - McGregor, Sergio Line Item Item Description Quantity Unit Unit Cost Extended Cost 97965502103 RENTAL AND MAINTENANCE, ICE MACHINES.SIZE DESIGNATION CB650/758, MINIMUMPRODUCTION CAPACITY 500 LBS., MINIMUMSTORAGE CAPACITY 580 LBS. Ice maker and bin combination rental service includes the following equipment or TxDOT approved equal: - 1 Mamitowoc I c * Machine, ID-0606A - 1 Manitowoc Bin, B-970 - 1 Mamitowoc Adapter, K-00458 - 1 Optipure Filter Syetwn, FXI-11 To be installed and maintenance at the following TxDOT address: TxDOT Madison County Maintenance Office 910 North May Street 0.5 Mile N of SH 21 6 SH 75 on SH 75 Madieonville, TX 77864 The following comments apply to the entire Order This Purchase Order is for services to provide rental and maintenance of an ice maker/bin combination unit at the Texas Department of Transportation (TxDOT) Madison County Maintenance Office. Term of service: Service shall commence on June 27, 2016 and continue through June 26, 2017 with the option to renew for 3 additional like periods of time at the same terms and conditions plus any approved changes. This purchase order i s a blanket purchase order. Quantities are eatimatee only and no guarantee of any minimum or maximum purchase is made or implied. TxDOT will only order the amount needed to satisfy operating requirements, which may be more or less than indicated. The vendor will be notified in writing by purchase order change notice for any quantity changes. 24 MO $228.00 $5,472.00 CONTINUED // Sergio E. McGirecjor Issuing Employee Signature Purchaser III issuing Employee Title Failure to Deliver: If the contractor fai Is to deliver these supplies by the promi sed delivery date or a reasonabi etime thereafter, without giving acceptable reasons for the delay, or if supplies are rqectedfor fai I ure to meet specifications, the Sate reserves the right to purchase specified supplies elsewhere, and charge the i ncrease i n price and cost of handling, ifany, to the contractor. No substitutions or cancellations permitted without prior approval of the State.
Ice maker and b i n combination r e n t a l s e r v i c e includes the f o l l o w i n g equipment or TxDOT approved equal:
- 1 Mamitowoc I c * Machine, ID-0606A - 1 Manitowoc Bin, B-970 - 1 Mamitowoc Adapter, K-00458 - 1 Optipure F i l t e r Syetwn, FXI-11
To be i n s t a l l e d and maintenance at the f o l l o w i n g TxDOT address:
TxDOT Madison County Maintenance O f f i c e 910 North May S t r e e t 0.5 Mile N of SH 21 6 SH 75 on SH 75 Madieonville, TX 77864
The f o l l o w i n g comments apply t o the e n t i r e Order This Purchase Order i s f o r services t o provide r e n t a l and maintenance of an ice maker/bin combination u n i t a t the Texas Department of Tra n s p o r t a t i o n (TxDOT) Madison County Maintenance Office.
Term of se r v i c e : Service s h a l l commence on June 27, 2016 and continue through June 26, 2017 w i t h the o p t i o n t o renew f o r 3 a d d i t i o n a l l i k e periods of time at the same terms and c o n d i t i o n s p l u s any approved changes.
This purchase order i s a blanket purchase order. Q u a n t i t i e s are eatimatee only and no guarantee of any minimum or maximum purchase i s made or im p l i e d . TxDOT w i l l o n l y order the amount needed to s a t i s f y operating requirements, which may be more or less than i n d i c a t e d . The vendor w i l l be n o t i f i e d i n w r i t i n g by purchase order change n o t i c e f o r any q u a n t i t y changes.
2 4 MO $228.00 $5,472.00
CONTINUED
/ / Sergio E. McGirecjor
Issuing Employee Signature Purchaser III i ssu ing Employee Tit le
Failure to Deliver: If the contractor fai Is to deliver these supplies by the promi sed delivery date or a reasonabi et ime thereafter, without giving acceptable reasons for the delay, or if supplies
are rqectedfor fai I ure to meet specifications, the Sate reserves the right to purchase specified supplies elsewhere, and charge the i ncrease i n price and cost of handling, ifany, to the
contractor. No substitutions or cancellations permitted without prior approval of the State.
Agency To I n v o i c e : See S p e c i f i c Blanket Release
VENDOR ID: 1741548501-*01 BUYER: 00000007508 - McGregor, Sergio Line Item
Item D e s c r i p t i o n Quantity U n i t
U n i t Cost
Extended Cost
Service and De l i v e r y A u t h o r i z a t i o n
The vendor s h a l l perform service or d e l i v e r m a t e r i a l o n l y a f t e r r e c e i v i n g a blanket release purchase order which i s TxDOT's a u t h o r i z a t i o n t o proceed. The blanket release purchase order should c o n t a i n a t a minimum: the q u a n t i t y t o be de l i v e r e d or service t o be performed, the d e l i v e r y or serv i c e l o c a t i o n , the hours d e l i v e r i e s are accepted or when work w i l l be performed, the master blanket order number, and the name of the TxDOT re p r e s e n t a t i v e p l a c i n g the order w i t h contact i n f o r m a t i o n . The blanket release purchase order w i l l be emailed t o the vendor's p o i n t of contact noted on the blanket purchase order.
TxDOT may refuse t o pay the vendor f o r services performed or goods d e l i v e r e d w i t h o u t a blanket releaae purchaae order.
The blanket release purchase order number must be noted on the i n v o i c e or the i n v o i c e w i l l be re t u m e d f o r c o r r e c t i o n .
Service s h a l l be performed i n accordance w i t h the documents noted below. I n the event of any c o n f l i c t , terms contained i n the documents s h a l l p r e v a i l i n the order l i s t e d below:
^Contract ID 6010000000000000000000000005820
*TxDOT Terms and Conditions, Revised March 2016
*Payment s h a l l be i n accordance w i t h Part 4.04, paras. (c) of the TxDOT Terms and Conditions.
•E a r l y Payment Program - TxDOT i s o f f e r i n g an important program t o a l l respondents t h a t provide p r i o r i t i z e d i n v o i c e processing and payments ( p r i o r t o the 30th day a f t e r r e c e i p t of a c o r r e c t i n v o i c e ) . The program provides e n r o l l e d vendors enhanced b e n e f i t s from improved i n v o i c e processing t o p r i o r i t y handling t o cash advancement and technology e f f i c i e n c i e s . Respondents o f f e r i n g a cash discount i n exchange f o r TxDOT's p r i o r i t y i n voice processing and e a r l y
Agency To I n v o i c e : See S p e c i f i c Blanket Release
VENDOR ID: 1741548501-*01 BUYER: 00000007508 - McGregor, Sergio Line Item
Item D e s c r i p t i o n Quantity U n i t
U n i t Cost
Extended Cost
payment agreement, should complete and r e t u r n the attached form e n t i t l e d " P r i o r i t y I n v o i c e and Early Payment Program" w i t h the response. A d d i t i o n a l i n f o r m a t i o n may be found a t the f o l l o w i n g website: http://www.txdot.gov/bueinees/vendore/epp.html.
* P r i o r i t y Invoice and E a r l y Payment Program Form
Insurance s h a l l be i n accordance w i t h Part 5 of the TxDOT Terms and Conditions
Insurance Required:
^Worker's Compensation ^Commercial General L i a b i l i t y ^Businesa Automobile P o l i c y (Commercial Automobile Policy)
Form 1560 C e r t i f i c a t e of Insurance f o r Services
Worker's Coogwnsation Insurance: Vendor s h a l l provide form 1560 or 1950 c e r t i f i c a t e of insurance f o r persons p r o v i d i n g a l l or p a r t of the services regardless of whether t h a t person contracted d i r e c t l y w i t h the c o n t r a c t o r and regardless of whether t h a t person has employees. This includes but i s not l i m i t e d t o , independent c o n t r a c t o r s , subcontractore, lea s i n g companies, motor c a r r i e r s , and owner-operatora.
Per p a r t 5, Para. 5.01 of the TxDOT Tarma and Conditions, the vendor s h a l l provide the r e q u i r e d TxDOT insurance form upon n o t i c e of award. Vendor s h a l l not perform services under the purchase order u n t i l t h i s form i s received by TxDOT. F a i l u r e t o provide proof of insurance w i t h i n the time frame request by TxDOT may r e s u l t i n the vendor's response being declared non-responsive and the purchase order being awarded t o the next responsive, responsible respondent.
TxDOT does not c a r r y c o l l i s i o n or comprehensive insurance on rented equipment. I f the vendor does not wish t o per s o n a l l y assume the r i s k of loss or
Agency To I n v o i c e : See S p e c i f i c Blanket Release
VENDOR ID: 1741548501-*01 BUYER: 00000007508 - McGregor, Sergio Line Item
Item D e s c r i p t i o n Quantity U n i t
U n i t Cost
Extended Cost
damage, insurance against such l o s s or damage should be purchased a t the vendor's expense, and included i n the b i d p r i c e . TxDOT w i l l not pay deductibles or other cost associated w i t h a vendor's loaa, aa p r o h i b i t e d by A r t i c l e 3, Section 50 of the Texas C o n s t i t u t i o n .
Rentier s h a l l d e l i v e r and i n s t a l l the rented equipment a t r e n t i e r ' s expense and s h a l l f u r n i s h a l l necessary maintenance of the rented equipment, i n c l u d i n g a l l p a r t s and labo r s u f f i c i e n t t o maintain a continuous o p e r a t i o n . Once n o t i f i e d , the r e n t i e r s h a l l respond t o r o u t i n e maintenance c a l l s w i t h i n 24 hrs. and emergency c a l l s w i t h i n 4 hrs.
The r e n t i e r s h a l l be responsible f o r the cost of r e p a i r s from f i r e , t h e f t , vandalism and/or acts of god.
The rented equipment s h a l l remain the sole p r o p e r t y of the r e n t i e r and such equipment s h a l l not be t r a n s f e r r e d or sublet by TxDOT t o any t h i r d p a r t y .
The rented equipment must be i n s t a l l e d and o p e r a t i o n a l w i t h i n 5 days of r e c e i p t of award.
Equipment:
Ice machine production c a p a b i l i t i e s s h a l l be based on the f o l l o w i n g :
*Tenperature: A i r a t 90 Degree f
•Water: Averaging 70 Degree f
*The output of i c e from r e n t e d u n i t s h a l l be cubed type i c e .
*Equipment f u r n i s h e d s h a l l provide a t l e a s t the amount of usable i c e s p e c i f i e d i n a 24 hour p e r i o d .
*Unit must be equipped w i t h a water f i l t e r which f i l t e r s f o r t a s t e s , odors, c h l o r i n e , sediment
Agency To I n v o i c e : See S p e c i f i c Blanket Release
VENDOR ID: 1741548501-*01 BUYER: 00000007508 - McGregor, Sergio Line Item
Item D e s c r i p t i o n Quantity U n i t
U n i t Cost
Extended Cost
p a r t i c l e s , i n h i b i t scale b u i l d u p amd c o r r o s i o n .
•Should the water supplied be of such hardness or q u a l i t y t h a t would r e q u i r e the use of water softeners and/or f i l t e r s f o r e f f i c i e n t o p e r a t i o n of the rented equipment, these a p p l i c a t i o n s s h a l l then be fu r n i s h e d by the r e n t i e r a t no a d d i t i o n a l coat t o TXDOT.
*Equipment must be 208-230 v o l t , 1 phase and s h a l l be a i r cooled.
•Safety standards: a l l e l e c t r i c a l items s h a l l meet a p p l i c a b l e Safety standards of the f e d e r a l Occupational Safety and Health A s s o c i a t i o n (OSHA).
*Equipment f u r n i s h e d s h a l l be new. Used, re c o n d i t i o n e d or r e f u r b i s h e d equipment w i l l not be accepted.
Maintenance:
•Unit s h a l l be inspected and serviced on a q u a r t e r l y basis by an authorized service t e c h n i c i a n .
•Storage b i n must be emptied and cleaned semi-annually, April-May and November- December.
• A l l f i l t e r s s h a l l be replaced ae recommended by the manufacture or as needed t o ensure u n i t i s meeting minimum r e q u i r e d production c a p a c i t i e s . Replacement f i l t e r s s h a l l be replaced a t no a d d i t i o n a l cost t o TxDOT.
• I f i t i s necessary f o r TxDOT t o secure i c e from any outside source due t o breakdown of equipment, the r e n t i e r s h a l l pay f o r such i c e u n t i l equipment resumes f u l l o p e r a t i o n . Payment i s due w i t h i n 30 days of r e c e i v i n g a w r i t t e n r e c e i p t .
The r e n t i e r s h a l l be responsible f o r any costs i n c u r r e d f o r removal of the rented equipment from TxDOT's
Agency To I n v o i c e : See S p e c i f i c Blanket Release
VENDOR ID: 1741548501-*01 BUYER: 00000007508 - McGregor, Sergio Line Item
Item D e s c r i p t i o n Quantity U n i t
U n i t Cost
Extended Cost
possession a t the end of the r e n t p e r i o d .
At the end of the rented p e r i o d , TxDOT may r e l o c a t e , on TxDOT premises, the rented equipment t o provide space f o r the i n s t a l l a t i o n of new rented equipment. TxDOT s h a l l not be he l d responsible f o r any damages t h a t may occur d u r i n g the r e l o c a t i o n procaaa.
The State of Texas w i l l p ermit " u n i t p r i c e " adjustmenta iq)wardly or downwardly when c o r r e l a t e d w i t h the p r i c e index s p e c i f i e d h e r e i n . Unless otherwise i n d i c a t e d , the p r i c e index
a h a l l be the s p e c i f i e d index as published by the Bureau of Labor S t a t i s t i c s , Washington, DC 20212. The baseline index s h a l l be the index announced
f o r the month i n which the bids opened. Unit p r i c e s may be adjusted f o r each renewal p e r i o d i n accordance w i t h changes i n index. The allowable percent change s h a l l be c a l c u l a t e d by s u b t r a c t i n g the b a s e l i n e index from the index announced f o r the month i n which the renewal o p t i o n i s exercised and d i v i d i n g the r e s u l t by the baseline index. The allowable percent change s h a l l be rounded t o the nearest one-hundredth of one percent and s h a l l be the maximum u n i t p r i c e adjustment p e r m i t t e d , except t h a t the vendor may o f f e r p r i c e decreases i n excess of the allowable percent change.
The CPI-W base l i n e index month and year f o r the o r i g i n a l term of ser v i c e i s : May 2016. Uni t p r i c e s may be adjusted from t h i s base f o r the f i r s t renewal p e r i o d i n accordance w i t h changes i n the index.
Index t o be uaadi Consumer Price Index-Urban Earners and C l e r i c a l Workers (CPI-W)
Agency To In v o i c e : See S p e c i f i c B l a n k e t R e lease
VENDOR I D : 1741548501-*01 BUYER: 00000007508 - McGregor, S e r g i o
L i n e I t e m
I t e m D e s c r i p t i o n Q u a n t i t y U n i t
U n i t
C o s t
E x t e n d e d
C o s t
Contact f o r services at TxDOT Madison County Maintenance Section:
TxDOT contact: Daniel Vines Phone: 979.778.9742 Email: Daniel.Vines#txdot.gov
REVISION # 1, DATED 06/22/2017 REVISED BY: S. MCGREGOR
CHANGE TERM OF PURCHASE ORDER FROM: 06/27/2016 THROUGH 06/26/2017 TO: 06/27/2016 THROUGH 06/26/2018
INCREASE QUANTITY OF LINE ITEM 1: FROM: 12 TO: 24
CHANGE PURCHASE ORDER TOTAL: FROM: $2,736.00 TO: $5,472.00 PURCHASE ORDER INCREASED BY: $2,736.00
REASON: TO RENEW THE PURCHASE ORDER FOR 12 ADDITIONAL MONTHS IN ACCORDANCE WITH THE ORIGINAL TERMS AND CONDITIONS; AND CHANGE IN QUANTITIES PER EMAIL REQUEST FROM DANIEL VINES, DATED 06/15/2017. AGREEMENT FROM VENDOR, DATED 06/15/2017 IS ON FILE.
THE CPI-W BASELINE INDEX MONTH AND YEAR FOR THE RENEWAL PERIOD IS: MAY 2 017.
UNIT PRICES MAY BE ADJUSTED FROM THIS INDEX FOR THE NEXT RENEWAL PERIOD IN ACCORDANCE WITH CHANGES IN THE INDEX.
