Date post: | 23-Dec-2015 |
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Block by Block
Preparation of SF 1103, Government
Bill of Lading (GBL)
Block 1 - Transportation company tendered to
Enter the complete name of the origin line-haul carrier
Yellow Freight Systems, Inc.
Enter the Standard Carrier Alpha Code for the origin line-haul carrier
Block 2 - Standard Carrier Alpha Code (SCAC)
YFSY
Block 3 - Date B/L prepared
Enter the calendar date the GBL was actually typed and prepared
January 5, 1999 or 01/05/99
Block 4 - Route Order/Release Number
Optional - DoD use only
Not required
by CG activities
Block 5 - Destination
Enter the name, complete street address, zip code and telephone number of the final destination point where the carrier is to make actual delivery
Blocks 6 and 7 - SPLC (origin/destination)
Optional - DoD use only
Not required
by CG activities
Block 8 - Origin
Enter the name, shipping address and zip code where the shipment is picked up by the carrier
Block 9 - Consignee
Enter the name, complete street address and zip code of the department, activity, or person designated to receive the shipment
- OR -
“Same as block 5”
Block 10 - GBLOC (consignee)
Optional - DoD use only
Not required
by CG activities
Block 11 - Shipper
Enter name, address, and zip code of the shipping activity authorized and responsible for the shipment
- OR -
“Same as block 8”
Block 12 - Appropriation chargeable
Enter complete appropriation against which the cost of transportation services will be charged
Block 13 - Bill charges to Enter the agency name and complete
mailing address of the office that pays and/or authorizes the payment of the transportation charges, including Agency Location Code
USCG Finance Center1430 Kristina WayChesapeake, VA 23326 69-02-5102
Transportation OfficerAR&SC, Bldg. 63Elizabeth City, NC 27909 69-02-5351
USCG Yard, Fiscal Department MS #112401 Hawkins Point RoadBaltimore, MD 21226 69-02-5096
Block 14 - Via
Usually, left blank
Route shipment only when advantageous to the Government; generally, carload shipments only
Block 15 - Marks and annotations
Enter any additional information that may assist the carrier
Enter supplemental data when space in other blocks is insufficient
Cross reference any data to the appropriate blocks
Block 16 - Packages (No. and Kind)
Enter the total number of each package type applicable to each group of articles opposite the related description of such articles
Make a separate entry for each article that is classified differently
HINT: If you have problems with this block, review the “Freight Descriptions” presentation
Block 17 - HM (Hazardous Materials
Enter “X” opposite the hazardous material description in block 18
HINT: If you have problems with this block, review the “Freight Descriptions” presentation
Block 18 - Description of Articles
Enter “Freight All Kinds” or “FAK” in “Classification Item No.” block, if using GSA motor freight carrier
Enter proper freight description for the item(s) being shipped
If applicable, show any limitation of liability
If unsure of proper description, use a clear, nontechnical description
HINT: If you have problems with this block, review the “Freight Descriptions” presentation
Block 19 - Weight
Enter actual weight
If actual weight is unknown, enter weight with “Estimated weight/ weigh and correct” notation
Show the weight of pallets or skids separately
Block 20 - Tariff/Special authority
Enter carrier’s SCAC and tender number
YFSY 6G01234
Block 21 - Pickup Serv. Furnished/Vehicle Fully Loaded
The shipper checks the appropriate box and enters his/her initials, when applicable
Block 22 - Carrier’s waybill/freight bill no.
Enter the carrier’s waybill or freight bill
Normally completed by the carrier’s agent prior to billing for transportation charges
Block 23 - Stop this shipment at/for
Complete this section when there are stop offs enroute to partially load and/or unload any freight
Block 24 - Furnish information on car/truckload/container shipments
Furnish trailer number, rail car number, or container information
If there is more than one truckload, furnish info for each: trailer/truck type vehicle used, e.g. trailer, lowboy, etc. exclusive use request, if applicable partial loading/unloading point, etc., if
applicable
Block 25 - Carrier’s pickup date
The carrier enters the date the shipment was picked up
The GBL is legally in effect and the carrier assumes responsibility for the shipment on the date in block 25
Block 26a - Signature of agent
The carrier’s agent/driver who picks up the shipment should manually sign this block
Block 26b - Per
If agent’s name is signed by an authorized representative, the initials of the representative must appear in block 26b
Block 27 - Mode
Optional - DoD use only
Not required
by CG activities
Block 28 - Estimate
Enter estimated cost of total transportation charges from the ITMS rate/route sheet
HINT: If you have problems with this block, review the “Rating and Routing Assistance” presentation
Block 29 - No. of cls/tls
If applicable, enter number of carloads and/or truckloads
DO NOT complete on less-than-truckload (LTL) shipments
Blocks 30, 31, and 32 - Type rate, PSC (Protective Service Code, and Reason
Optional - DoD use only
Not required
by CG activities
Block 33a - Issuing Office
Enter the name, complete address and zip code of GBL issuing office
Telephone number is optional
Block 33b - GBLOC
Not required
by CG activities
• Optional - DoD use only
Block 33c - Issuing Officer
Enter issuing officer’s name and job title
Enter telephone number if not entered in block 33a
NO SIGNATURE REQUIRED
Block 33d - Contract/purchase order no. or other authority
Enter procurement document number, contract or purchase order number, or other authority for making the shipment
Block 33e - Dated
Enter date of the contract, purchase order, or other authority
Block 33f - FOB point named in contract
Enter the free on board (FOB) point named in the procurement document
Blocks 34a through 34g - Certificate of Carrier billing
Carrier completes these blocks, certifying delivery information
These blocks must be completed before the Government will pay the transportation charges
SF 1103 distribution
The basic set of a GBL consists of nine copies
The following copies must be given to the origin line-haul carrier or carrier’s agent at the time the shipment is tendered --
SF 1103 (Original)SF 1104 (Shipping Order)SF 1105 (Original Freight Waybill)SF 1106 (Freight waybill)
Form Copy Color Distribution
SF 1103 Original White Give to carrier
SF 1104 Shipping order Pink Give to carrier
SF 1103-A Memorandum White Retain or return to addressees in block33a (Accountable Copy)
SF 1105 Original FreightWaybill
White Give to carrier, accompanies theshipment or is otherwise conveyed tothe destination in accordance with thecarrier’s instructions
This copy may be used by carrier as asubstitute billing document if theoriginal is lost
SF 1106 Freight Waybill White Give to carrier, distributed inaccordance with carrier instructions
Distribution matrix
Form Copy Color Distribution
SF 1103-A Memorandum Yellow Send to the fiscal offi ce which will pay thetransportation charges - usually the same asblock 13, if appropriate
Do not send to prepayment audit companyOtherwise, f or internal use
SF 1103-B ConsigneeCopy
Blue Mail or f ax I MMEDI ATELY to consigneeEnables the consignee to verif y thecorrectness of accessorial or specialcharges, document any apparentloss/ damages, or other discrepancy in weight,quantity, condition of property, detect anyoverages or shortages, etc.
SF 1103-A Memorandum Yellow Forward to offi ce which requested GBL beprepared or return to address in block 33a
SF 1103-A Memorandum Yellow For internal use of agency - retain f or yourrecords
Distribution matrix, continued...
Claims SectionSusan F. Hubbard, Chief
757-523-6947
Robin D. Smithling
Traffic Management Specialist
757-523-6763
If you have any problems or questions - give us a call or send an email. We are
here to help you be a success!