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Blood Bank Information System v2 User Manual for Malaysia Blood Ordering System (MyBOS) Document Reference No : MPMSB-USER_MANUAL-MYBOS-001 Document Date : 11 Dec 2018
Blood Bank Information System v2
User Manual for Malaysia Blood Ordering System (MyBOS)
Document Reference No : MPMSB-USER_MANUAL-MYBOS-001
Document Date : 11 Dec 2018
User Manual for Malaysia Blood Ordering System
Page i
REVISION HISTORY
Version Date Document Originator Change History
V01.00 11 December 2018
Mohamad Hanif Khodit Draft Document
V01.10 11 December 2018
Mohamad Hanif Khodit Update the Case by Case Request for Phenotyped Blood.
User Manual for Malaysia Blood Ordering System
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REVIEW AND APPROVAL RECORD
Document Originator / Author
Name Title Department Date Signatory
Mohamad Hanif Khodit
Business Analyst
Meridian 11/12/2018
Document Reviewer
Name Title Department Date Signatory
Ahmad HuzriSulaiman
Quality Assurance
PMO 11/12/2018
Document Approver
Name Title Department Date Signatory
User Manual for Malaysia Blood Ordering System
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TABLE OF CONTENTS
REVISION HISTORY ............................................................................................................. I
REVIEW AND APPROVAL RECORD ................................................................................... II
LIST OF TABLES ................................................................................................................. IV
LIST OF FIGURES .............................................................................................................. IV
ACRONYMS AND ABBREVIATIONS ................................................................................... V
1. INITIAL LOGON TO THE SYSTEM ............................................................................... 6
1.1. ACTIVITY: LOGON TO SYSTEM .......................................................................... 6
2. ORIENTATION AND NAVIGATION ............................................................................... 7
2.1. ACTIVITY: ORIENTATION AND NAVIGATION TO THE MAIN SCREEN ............. 7
3. BLOOD REQUISITION .................................................................................................. 8
3.1. ACTIVITY: STOCK MAINTENANCE REQUEST FOR BLOOD ............................. 8
3.2. ACTIVITY: CASE BY CASE REQUEST FOR BLOOD .......................................... 9
3.3. ACTIVITY: CASE BY CASE REQUEST FOR PHENOTYPED BLOOD ............... 11
4. IRRADIATION REQUISITION ...................................................................................... 13
4.1. ACTIVITY: STOCK MAINTENANCE ................................................................... 13
4.2. ACTIVITY: CASE BY CASE ................................................................................ 15
User Manual for Malaysia Blood Ordering System
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LIST OF TABLES
No table of figures entries found.
LIST OF FIGURES
Figure 1: Logon Screen ......................................................................................................... 6
Figure 2: Main Screen ........................................................................................................... 7
Figure 3: Blood Requisition Stock Maintenance Screen ........................................................ 8
Figure 5: Blood Requisition Case by Case Screen .............................................................. 10
User Manual for Malaysia Blood Ordering System
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ACRONYMS AND ABBREVIATIONS
CCM – Change Control Management
GOM – Government of Malaysia
HOU – Head of Unit
KKM – Kementerian Kesihatan Malaysia
MLT – Medical Lab Technician
MPMSB – Meridian Project Management Sdn. Bhd.
PDN – Pusat Darah Negara
PPK – Pembantu Perawatan Kesihatan
SLA – Service Level Agreement
SO – Scientific Officer
SOP – Standard Operation Procedure
User Manual for Malaysia Blood Ordering System
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1. Initial Logon to the System
1.1. Activity: Logon to System
Steps;
1. Browse to Pusat Darah Negara web site.
2. Click on [MyBos] at the main menu. Blood Bank Information System Logon page will appear.
3. Enter Username in the <Username> filed.
4. Enter Password in the <Password> filed.
5. Click the [Sign In] button to entering the system.
Keyword : Advance search
_____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Figure 1: Logon Screen
User Manual for Malaysia Blood Ordering System
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2. Orientation and Navigation
2.1. Activity: Orientation and Navigation to the main screen
Figure 2: Main Screen
Main Menu
User Profile &
Logout
Notification
New Request
Search by
Legend
Institution Name
User Manual for Malaysia Blood Ordering System
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3. Blood Requisition
3.1. Activity: Stock Maintenance Request for Blood
The stock maintenance requisition for bloodcontains the online ordering form for users to fill in and submit their blood orders as per their institution/ hospital needs.
Steps;
1. Click on [Blood Requisition] at the main menu. Click [New Request] Blood Requisition page will
appear.
2. Select Stock Maintenance on [Type of Requisition] of request you are ordering for.
3. Select Blood on [Request For] of request you are ordering for.
4. Enter remarks in the <Remark> filed not exceeding a maximum length of 200 characters.
5. Select the component from the drop-down list in the <Component Name> field.
6. Select the Additional Process from the drop-down list in the <Request> field and <Stock> field.
7. Clicking the [Save] button will save the record and will direct the user to Blood Requisition
Summary List Screen.
8. Click the [Reset] button to enter a fresh review details.
9. Click on [Cancel] button to cancel the transaction and return to the previous page.
Keyword : Advance search
_____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Figure 3: Blood Requisition Stock Maintenance Screen
User Manual for Malaysia Blood Ordering System
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3.2. Activity: Case by Case Request for Blood
The case by case requisition for bloodcontains the online ordering form for users to fill in and submit their blood orders as per their institution/ hospital needs.
User Manual for Malaysia Blood Ordering System
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Steps;
1. Click on [Blood Requisition] at the main menu. Click [New Request] Blood Requisition page will
appear.
2. Select Case by Case on[Type of Requisition] of request you are ordering for.
3. Select Blood on [Request For] of request you are ordering for.
4. Enter remarks in the <Remark> filed not exceeding a maximum length of 200 characters.
5. In Patient Information section,
a. Enter patient name of the patient in the <Patient Name> field. The field is mandatory.
b. Enter IC. No. of the patient in the <IC. No.> field. The field is mandatory
c. Enter diagnosis of the patient in the <Diagnosis> field. The field is mandatory
d. Select blood group of the patient from the drop-down list in the <Blood group> field. The
field is mandatory.
e. Select RhD type of the patient from the drop-down list in the <Rh.D> field. The field is
mandatory.
f. Select request unit of the patient from the drop-down list in the <Request unit> field. The
field is optional.
6. In Product Information section,
a. Select the component from the drop-down list in the <Component Name> field.
b. Enter Hospital MO Code in the <Hospital MO Code>field. The field is mandatory
c. Select the Additional Process from the check box and drop-down list in the <Request>
field.
7. Clicking the [Save] button will save the record and will direct the user to Blood Requisition
Summary List Screen.
8. Click the [Reset] button to enter a fresh review details.
9. Click on [Cancel] button to cancel the transaction and return to the previous page.
Keyword : Advance search
__________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Figure 4: Blood Requisition Case by Case Screen
User Manual for Malaysia Blood Ordering System
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3.3. Activity: Case by Case Request for Phenotyped Blood
The case by case requisition for phenotyped blood contains the online ordering form for users to fill in and submit their blood orders as per their institution/ hospital needs.
However, the requisition for phenotyped blood still incomplete and still in progress, the users need to continue the manual form Permohonan Rujukan Ujian Immunohematologi for phenotype
blood.
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Steps;
1. Click on [Blood Requisition] at the main menu. Click [New Request] Blood Requisition page will
appear.
2. Select Case by Case on [Type of Requisition] of request you are ordering for.
3. Select Phenotype on [Request For] of request you are ordering for.
4. Enter remarks in the <Remark> filed not exceeding a maximum length of 200 characters.
5. In Patient Information section,
a. Enter patient name of the patient in the <Patient Name> field. The field is mandatory.
b. Enter IC. No. of the patient in the <IC. No.> field. The field is mandatory
c. Enter diagnosis of the patient in the <Diagnosis> field. The field is mandatory
d. Select blood group of the patient from the drop-down list in the <Blood group> field. The
field is mandatory.
e. Select RhD type of the patient from the drop-down list in the <Rh.D> field. The field is
mandatory.
f. Select request unit of the patient from the drop-down list in the <Request unit> field. The
field is optional.
6. In Product Information section,
a. Select the component from the drop-down list in the <Component Name> field.
b. Enter Hospital MO Code in the <Hospital MO Code>field. The field is mandatory
c. Select the Additional Process from the check box and drop-down list in the <Request>
field.
10. Clicking the [Save] button will save the record and will direct the user to Blood Requisition
Summary List Screen.
11. Click the [Reset] button to enter a fresh review details.
12. Click on [Cancel] button to cancel the transaction and return to the previous page.
Keyword : Advance search
_____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
User Manual for Malaysia Blood Ordering System
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4. Irradiation Requisition
4.1. Activity: Stock Maintenance
The stock maintenance requisition for blood contains the online ordering form for users to fill in and submit their blood orders as per their institution/ hospital needs.
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Steps;
1. Click on [Irradiation Requisition] at the main menu. Click [New Request] Irradiation Requisition
page will appear.
2. <Requisition No.>generated by the system.
3. <Registration Date> displays current date by default; however user can enter the date with help of
pop-up calendar.
4. Select a hospital name in the <To Hospital> from the drop down list.
5. Select Stock Maintenance on <Type of Requisition> field, type of request you are ordering for.
6. Select a Medical Officer on Call at Pusat Darah Negara name in the <PDN MO on Call> from the
drop down list.
7. Enter hospital Medical Officer Code a hospital name in the <Hospital MO Code> field.
8. Enter remarks in the <Remark> filed not exceeding a maximum length of 200 characters.
9. In Blood Information section,
a. Enter barcode of the blood product in the <Barcode> field. The field is mandatory.
b. Select blood group of the patient from the drop-down list in the <Blood group> field. The
field is mandatory.
c. Select RhD type of the patient from the drop-down list in the <Rh.D> field. The field is
mandatory.
d. Select component type of the blood product from the drop-down list in the <Component
Type> field. The field is mandatory.
e. Select the component name from the drop-down list in the <Component Name> field. The
field is mandatory.
f. Select specific component of the blood product from the drop-down list in the <Specific
Component> field. The field is optional.
g. Select collection date in the <Collection Date> field.
h. Select expiry date in the <Expiry Date> field.
10. Click the [Add in List] button to enter a blood information details. The information will be added in
the Bag Information section.
11. Clicking the [Save] button will save the record and will direct the user to Irradiation Requisition
Summary List Screen.
12. Click the [Reset] button to enter a fresh review details.
Click on [Cancel] button to cancel the transaction and return to the previous page.
Keyword : Advance search
_____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
User Manual for Malaysia Blood Ordering System
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4.2. Activity: Case by Case
The case by case requisition for blood contains the online ordering form for users to fill in and submit their blood orders as per their institution/ hospital needs.
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Steps;
1. Click on [Irradiation Requisition] at the main menu. Click [New Request] Irradiation Requisition
page will appear
2. <Requisition No.>generated by the system.
3. <Registration Date> displays current date by default; however user can enter the date with help of
pop-up calendar.
4. Select a hospital name in the <To Hospital> from the drop down list.
5. Select Stock Maintenance on <Type of Requisition> field, type of request you are ordering for.
6. Select a Medical Officer on Call at Pusat Darah Negara name in the <PDN MO on Call> from the
drop down list.
7. Enter hospital Medical Officer Code a hospital name in the <Hospital MO Code> field.
8. Enter remarks in the <Remark> filed not exceeding a maximum length of 200 characters.
9. In Patient Information section,
a. Enter patient name of the patient in the <Patient Name> field. The field is mandatory.
b. Enter IC. No. of the patient in the <IC. No.> field. The field is mandatory
c. Enter diagnosis of the patient in the <Diagnosis> field. The field is mandatory
d. Select blood group of the patient from the drop-down list in the <Blood group> field. The
field is mandatory.
e. Select RhD type of the patient from the drop-down list in the <Rh.D> field. The field is
mandatory.
f. Select request unit of the patient from the drop-down list in the <Request unit> field. The
field is optional.
10. In Blood Information section,
a. Enter barcode of the blood product in the <Barcode> field. The field is mandatory.
b. Select blood group of the patient from the drop-down list in the <Blood group> field. The
field is mandatory.
c. Select RhD type of the patient from the drop-down list in the <Rh.D> field. The field is
mandatory.
d. Select component type of the blood product from the drop-down list in the <Component
Type> field. The field is mandatory.
e. Select the component name from the drop-down list in the <Component Name> field. The
field is mandatory.
f. Select specific component of the blood product from the drop-down list in the <Specific
Component> field. The field is optional.
g. Select collection date in the <Collection Date> field.
h. Select expiry date in the <Expiry Date> field.
11. Click the [Add in List] button to enter a blood information details. The information will be added in
the Bag Information section.
12. Clicking the [Save] button will save the record and will direct the user to Irradiation Requisition
Summary List Screen.
13. Click the [Reset] button to enter a fresh review details.
Click on [Cancel] button to cancel the transaction and return to the previous page.
Keyword : Advance search
_____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
User Manual for Malaysia Blood Ordering System
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