Blue Quill Community League

Blue Quill Community League

Annual General MeetingNovember 20, 2007

November 20, 2007 2007 AGM

Introduction

Welcome Presentation Format Board Introduction

President Vice President Secretary Treasurer Programs Civics

Sports Membership Publicity Facilities Fundraising Social

Board Organizational ChartPresident

Vice President

Treasurer

Secretary

Sports Director

Program Director

Civics Director

Membership/Volunteerism

Fundraising Director

Publicity Director

Administrator

Facilities Director

Social Director

Past President

Directors’ Organizations

SportsDirector

SoccerCoordinator

TennisCoordinator

Martial ArtsInstructor

SocialDirector

EventCoordinator

EventCoordinator

EventCoordinator

ProgramDirector

DramaInstructor

PlayschoolChairperson

PlayschoolTeacher

FacilitiesDirector

RinkManager

Custodians (2)Hall RentalCoordinator


Our Community

Where we are located


Our Community Our Borders

The Community League boundaries will be described as follows: from a point on the Intersection of 119 Street NW and 34 Avenue NW, east along 34 Avenue NW to 111 Street NW, south along 111 Street NW to the intersection point with Blackmud Creek, following Blackmud Creek and then Whitemud Creek in the direction of water flow to an intersection point with the imaginary westerly extension of Saddleback Road to Whitemud Creek, east along the extension to 119 Street NW, north along 119 Street NW to 34 Avenue NW. The boundaries are to follow centre lines of roadways and predominant streambed.


Our Community


Our Community

* Number of Residents: 10,733 Blue Quill: 4,539 Blue Quill Estates: 1,314 Skyrattler: 2,175 Sweet Grass: 2,705

* 2005 City of Edmonton Municipal Census(more information can be found on www.bqcl.org)


Agenda

Call to Order and Declaration of Quorum Approval of 2006 AGM Minutes Old Business Year in Review Approval of 2007/08 Operating Budget Approval of 2007/08 Capital Budget Bylaws Revisions Election Long-Range Initiatives


Agenda



Agenda



Old Business

Awning replacement and security system fund allocation ($25,000) deferred to include other upgrade initiatives for 2008.

Call for other Old Business


Agenda



Year in Review – Executive

Predominantly new Board - focus shift from operational to strategic Held focus sessions to revisit exactly what it

means to be a community league in Edmonton in 2007. Identification of target demographics

Created League Mission Statement and Guiding Principles

Created League Policies and Procedures Reviewed and modified League By-laws Increased use of BQCL web site-BQCL.ORG

The BQCL Mission Statement


The Blue Quill Community League strives to provide a sense of community, and to enhance the quality of life in the greater Blue Quill Community, by providing: facilities for community use; excellent social, recreational and cultural programs; and focussed advocacy efforts.

The BQCL Guiding Principles


BQCL recognizes and embraces the diversity of our community.

The greater Blue Quill community consists of all residents in the neighbourhoods of Blue Quill proper, Blue Quill Estates, Skyrattler and Sweet Grass.

BQCL and our programs are managed by volunteers. We value our volunteers and want them to be recognized for the gifts they bring to our community.

The BQCL Guiding Principles


BQCL encourages volunteerism to maximize the impact and benefit of our league on the community while maintaining affordability for our members.

BQCL is committed to running the business of the community league in a prudent business manner with regard to employee relations, facilities, budget, safety, privacy, risk management, etc.

The BQCL Goals and Objectives

to provide for the recreation of the members and to promote and afford opportunity for friendly and social activities;

to acquire lands by purchase or otherwise, erect or otherwise provide a building or buildings for social and community purposes;

to encourage and promote amateur games and exercises;

to provide a meeting place for the consideration and discussion of questions affecting the interests of the community;

to procure the delivery of lectures on social, educational, political, economic and other subjects, and to give and arrange musical and dramatic entertainments;


The BQCL Goals and Objectives

to provide all necessary equipment and furniture for carrying on its various objects;

to provide a centre and suitable meeting place for the various activities of the community;

to sell, manage, lease, mortgage, dispose of, or otherwise deal with the property of the society;

to encourage membership from new and existing residents of the Community;

to provide diverse volunteer opportunities.



Year in Review – Membership

Director: (Nandini Raha) Membership year runs from September 1 to August

31 in alignment with EFCL. The League has 132 members to date and should increase to approximately 250 in the Spring with soccer registrations. Fall registration is in September, and Spring registration is in February.

0 50 100 150 200 250 300

2005

2006

2007

1st Half

2nd Half


Year in Review – Facilities

Director: Garth Williams (vacant) Interior Repairs

Replacement of basement studio radiator Both commercial coolers refurbished Electrical system (circuit-breakers) Rink flooding plumbing system

Exterior Improvements Exterior building lighting Refurbishing of Ice Hockey rink Planting of 17 trees around the hall and area

Vandalism Noticeable increase (mostly graffiti)


Year in Review – Programs

Director: Mary Anne Wilkinson Playschool

Re-vitalized Playschool Board New teacher hired for 2007/2008, excellent

qualifications Current enrolment of 46 children, up from less

than 40 last year Classes being offered are Mon-Wed. Fri AM &

PM for 4 year olds, and Tues – Thurs AM for 3 year olds

Enrolment for 3 and 4 year old classes start in March 2008

City of Edmonton Programs Girls & Boys Groups & Shop and Drop programs

(8 programs/121 kids) 2nd Annual Big-Bin Event


Year in Review – Programs

Director: Mary Anne Wilkinson Capital Health Flu Clinic

ran for 3 weeks in October/November Drama

Theatre Zocalo – Wednesday evenings, 10 children in the program.

Cubs 42 members between the ages 5-16

running on Mon, Tue, Wed & Thurs evenings in the main hall.

Brownies & Girl Guides running Tues & Wed evenings in the

loft and basement.


Year in Review – Sports

Director: Walter Faggion Soccer

Indoor 4 teams, 51 players

Outdoor 22 teams, 230 players

Tennis New Coordinator New format (camps). Low attendance



Director: Walter Faggion Basketball

no League teams (declining enrolment) Martial Arts

Mondays and Wednesday nights at the hall


Sandra Crawford attended SWEMSA AGM on behalf of BQCL Several amendments to bylaws Referee fees will be increasing A BQCL liaison to SWEMSA is needed

Soccer Coordinator is needed by December 15th or next season is in jeopardy. Please consider volunteering for this or

other Sports Coordinator positions!

Year in Review – Fundraising

Director: Chris Wilkinson Casinos

Year in Review – Publicity

Director: Doug Buhler Hosted and participated in focus sessions Provided real-world business

perspectives on how the BQCL could improve this (admittedly overlooked) aspect of League operations


Year in Review – Civics

Director: Sandra CrawfordRole of the Civics DirectorMajor Civics Director interface points

City of Edmonton South West Area Council (SWAC) Provincial MLA


Sandra is continuing as President of SWAC Umbrella organization that combines voices of

18 community leagues in SW Edmonton. Currently reviewing boundaries as part of bylaws

update. Terwillegar and Riverbend are considering forming their own Area Council.

SWAC casino funds are allocated to members in good standing.

Attended EFCL Realignment / Rezoning Session


Attended “Basic Principles of Medium Residential Infill in Edmonton” workshop. Not so much a workshop as a dictation of

the principles by the City.

First Time Home Buyers Program Garth has attended meetings of

concerned BQ residents. SWAC is becoming actively involved.


Century Park Developer has been cooperative in

providing updates. Disappointed that proposal to increase

heights was not communicated except through media.

SWAC is regenerating its committee.


South-LRT (S-LRT) Extension Documented and presented support from School

Boards and Community Leagues for station at 40th Ave. but proposal was defeated at TPW Committee. Hundreds of hours of volunteer time including

meetings, poster boards at S-LRT info sessions, etc.

Participated in design workshops and provided input on jersey barriers, landscaping and other aesthetics. Final workshop was held this fall.

Community Arts Project Selection of art for Century Park Station


Driving range fence at Derrick Was asked by a Westbrook resident to assist

with objection to 50m fence being erected along 119 Street (facing BQCL territory).

Meetings resulted in moving new fence back from road and behind trees making it less visible.

SMART Choices Revising City policies on new developments and

rejuvenation of mature neighbourhoods. Attended meetings but unsure of the value.

Civics Town Hall Forums?

Year in Review – Social 2006-2007 events

Soccer Wind-up BBQ Big-Bin event League/Sports Registration I’ve Outgrown it Sale Home Party Bazaar AGM

Upcoming 2008 Events Games Night League/Sports Registration Soccer Wind-up BBQ Big-Bin event Adult Beach Party Halloween Winter Carnival


Agenda



Year in Review – Financial

Treasurer: Moni Jena Acting Treasurer Jud Rich stepped

down in late July. New Treasurer (Moni Jena) appointed

by the Board in June 2007. Financial Statements prepared by

Peterson Walker. Membership Fees Volunteer “Encouragement” Fees


Agenda



2008 Capital Budget

Upgrade Initiatives (funded from Casino account) Hall Awnings Security Access and Camera System Tennis Court Resurfacing Basketball Court Resurfacing Volleyball pit refurbishing Hall loft meeting area/Audio-Visual upgrade

Total Estimates: $94,500 BQCL portion = $47,250 (will apply for matching

grant)


Agenda



Agenda



Election

President * Secretary * Treasurer *** Facilities * Sports * Social * Membership/Volunteerism ** Publicity *

* = up for renewal in 2007 – need nominations ** = vacant – need nominations/ratification *** = filled, needs membership nomination


Agenda



Long-Range Initiatives

On the Radar: Major Sports Facilities upgrade Tennis courts, basketball courts, hockey

rink Playground replacement and spray park Senior Centre Youth Centre

Will be funded from Casinos and matching grants (to be determined)


Closing Remarks

How can you get involved? JOIN THE BOARD!

Director’s positions available VOLUNTEER!

Hall clean-up (grounds cleanup, flower-beds/painting, etc.)

Registration assistance Coaching Sports organizing (teams, equipment, etc.) Volunteer organization


BQCL 2007 AGM

Question and Answer Session


BQCL 2007 AGM

THANK YOU for attending!

www.bqcl.org

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