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Workshop: PM
Structure
April 26, 2006
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Agenda
Introductions
Project Overview
Plant Maintenance Project Timeline
Future Blueprinting essions !iscussion o" Plants and Functional #ocations
Preview o" $e%t Blueprinting ession
Ot&er !iscussion
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Project Overview
Implement AP Plant Maintenance s'stem
Provide integration wit& FI, (), and MM
Allow en&anced sc&eduling and planning "or wor* assignments
Provide wor* sc&eduling as well as management reporting tools
Accommodate t&e use o" mo+ile tec&nolog' to reduce paperwor*
Improve automated updates to customers a+out t&e status o" wor*
Implement a Preventive Maintenance s'stem "or +uildings, areas, and
euipment
-tili.e standard AP "unctionalit' to collect utilit' usage and cost
in"ormation "or rec&arge calculations
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Project Timeline
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What is the Plant Maintenance structure?
Plants
T&e /Maintenance Plant
T&is represents t&e p&'sical "acilit'1
T&is is t&e entire - campus3 +uildings and grounds1
It is also represents t&e place w&ere maintenance materials are *ept1
T&e /Planning Plant
T&is is organi.ational in nature1
It provides a wa' to group t&e people and tas*s into an organi.ational unit3
Main 4ampus PP!, Medical 4enter PP!, -tilities, and (ousing1
T&e wor* groups are grouped +' plant1
T&e tas* lists 5maintenance procedures are also associated wit& a PlanningPlant1
4ertain s'stem securit' is organi.ed +' plant1
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What is the Plant Maintenance structure?
T&e Functional #ocation tructure
A Functional #ocation represents t&e ne%t level o" detail +elow t&e plant
in AP Plant Maintenance
T'picall' models areas and t&en +uildings
T&e &ig&est level would +e t&e /campus 5e%1 -
T&e ne%t level would +e t&e responsi+le organi.ation 5e%1 PP!, MPP,(O-
T&e t&ird level is t&e +uilding 5e%1 0007
T&is results in a Functional #ocation name3 -8PP!80007
T&e "ourt& level is room 5e%1 290A
T&e lowest level Functional #ocation3 -8PP!800078290A
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What is the Plant Maintenance structure?
(ow is t&e Functional #ocation tructure used:
Maintenance repairs and wor* reuests are written re"erencing t&ese
"unctional locations1
;or* orders ma' +e listed +' "unctional location or rolled up to t&e
organi.ational area1
Accounting in"ormation "or c&arge+ac* is automaticall' assigned to t&e
wor* order "rom t&e "unctional location1 5T&is ma' +e overridden i"
reuired1
tatistical reporting will provide summar' wor* order counts and costs
at t&e "unctional location or organi.ational level5s a+ove it1
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Proposed Plants
Maintenance Plant
T&e -niversit' &as alread' esta+lis&ed /-00 as t&e primar' plant "or
purc&asing and storing materials1 T&is will +e t&e /Maintenance Plant
in t&e Plant Maintenance module1
Planning Plants T&ere is a logical division +etween t&e wor* groups "or Main 4ampus
PP!, Medical 4enter PP!, -tilities, and (ousing1 T&e proposal is to
esta+lis& t&e planning plants 4PP!, MPP!, -TI#, and (O- 5t&ere is a
= c&aracter so"tware limitation1
T&e /Planner >roups are plant8speci"ic1 T&ese are used to grouporders and t'picall' relate to a supervisor group or trade1
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Proposed Planner Groups
4ampus P&'sical Plant 54PP!
)
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Proposed Planner Groups
Medical 4enter P&'sical Plant 5MPP!
)
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Proposed Planner Groups
(ousing 5(O-
-$! ? -ndergraduate
>)! ? >raduate
P$T ? Paint
4- ? 4ustodial
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Proposed unctional !ocation Structure
Four primar' levels3
4ampus3 -
Organi.ation3 PP!, MPP, -T#, (O-
Building3 Four digit num+er3 0007, 02DE, 000D, etc1
)oom3 290, 290A, 909, 97, etc1
T&is results in Functional #ocations suc& as3
Main 4ampus3 -8PP!800078290A
Medical 4enter3 -8MPP802DE8909
(ousing3 -8(O-8000D
-tilities3 -8-T#84(I#
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Topics or "e#t $lueprinting Session
!etermine Maintenance ;or* )euests
$oti"ications
T'pes
Priorities
;or* 4enters 5&ops@>roups
Processing wit&out Orders
4odes "or !amages, 4auses, and Activities 4ommunications to Originator and ;or*er