Back Office User Guide

29 Jan

Overview Back Office Logging BOM The member organizations BOM user set up by exchange so that user can only administer within their organization. User can connect to the back office at the following URL : http://202.53.229.39/BOS/home/homeEXC.jsp Main Menu BOS

Today’s Market From menu click Today’s Market then click market data.

Menu Description Market Data Current market prices in real time

Clearing Reports When login as BOM the clearing reports menu provides access trading information and detail. All reports can be downloaded into an Excel spreadsheet or PDF document.

Menu Description Open future positions Real time report showing each position detailed & unrealized

P&L from opening price, maintenance margin requirement Trading summary Real time report showing the total trades cleared a member

account, together with the execution fees applied Trading detail Real time report showing each trade cleared a members

account, together with execution fees Fee analyis Real time report showing the total trades cleared Daily ledger End of day report showing the daily statement for each

account Daily statement End of day report showing the daily statement for each

account together with trades & ledger Cash transfer today Report listing the cash transactions that have happened today Offset profit & loss Real time report showing all together with P&L today, P&L

since opened Accounting cash flows Real time report showing account cash balance Trader’s margin call Report showing the margin calls issued at the client level prior

to todays trading date Margin call Report showing the margin calls overall margin calls Clearing limit summary Clearing limits summary Clearing limit detail Clearing limits details Recap customer report showing recap customer account cash balance Clearing statement report showing clearing statement account cash balance

Master Management The Master Management menu is used by member to administer and manage the back office system.

Menu Description Rating classes Input screen for creating and configuring rating classes

which define how particular trade accounts Ratings Input screen for creating and configuring specific rating

settings for each rating class My bank Accounts (FOC) Input screen for creating and configuring Bank account for

dealing with costumers (FOC accounts) Trade Accounts Input screen for creating and configuring trade accounts,

organizations (companies) and users Users Input screen for creating and configuring users (can be

bypassed with trade account screen) User Account Input screen for managing the accounts which users are

subscribed to and are able to see Organizations Input screen for creating and configuring organizations Client Bank Accounts Input screen for refining the bank account of each customer

(BOC) Daily Operations The Daily Operations menu provides access to information that enables the member to administer the daily business operations. All reports can be downloaded into Excel spreadsheet or PDF document.

Menu Description Delivery commitments Report showing the members outstanding commitments to

deliver physical goods Cash transfer Input screen for listing the cash transactions that have happened

today Maintenance Use The Maintenance menu to work with the account structures and downloads screens. The account structure screen displays details on current organizations users, trade accounts, financial accounts and bank accounts.

Menu description Account structure Tool for viewing screen for checking the account structure of

accounts and companies on the system Downloads Download function to allow users to download a variety of data,

such ad the summary XML data or the bank files

Logging FOM The front Office Manager user enables the member to manage individual groups of client traders within their organization using the FOM role. The member organizations FOM users will be set up by the users BOM. The BOM will then distribute the valid username and password to he FOM user enabling the user to log on. Main Menu FOM

The Accounting User ACT Back office system enables the member to set up and maintean the organizations trading and risk environment using the accounting user. Main menu ACT displayed

Configuring Ratings The rating classes are used when setting the rate at which each trade account will be charged initial and maintenance margins, plus commissions and fees. The rating classes must be set up before any clients can be addes. To set up a new rating class from BOS main menu bar:

1. select menu 2. select master management 3. click to selectrating class. 4. to add new rating class enter the values in the fields as describe in the tables 5. once you have entered all the value click the add button

Field Explanation Sort seq This setting indicates the order this rating is displayed in the list Rating class code This field defines the rating class code on the system user defines

ratings class for brokers and BOM defines rating class for traders Rating class name This is description of the rating, type profile class Parent trade account Choose the parent trade account from the list which defines that

any trade account which is child of this parent account will use the rating

Configuring Ratings for a Rating class To create a new rating from the back office system main menu bar :

1. select menu 2. select master management 3. click to select ratings.

1. To add new rating click on the add button 2. you can cancel, edit and delete a rating click on the button.

Add new rating displayed

Field Explanation Financial transaction type This field defines the transaction type the rate applies. There

are standard ratings already in the list Raings class This field defines the rating class the rating and transaction

types apply to Exchange The exchange where the commodities/instrument are being

traded Contract class Describes the class off contract being traded Commodity Delivery number The delivery number for the transaction Currency Describes the system currency Rate The rate applies to the selected transaction type/rating class Configuring Bank Accounts The system enables you to configure the bank account for both the clients and members. To create a new client Bank Account (BOC) from the back office system main menu bar :

1. select menu 2. select master management 3. click to select client bank accounts (BOC)

1. To add new click add button 2. you can cancel changes, edit by the clicking the button.

Field Explanation Sort seq To setting indicates the order this bank

account displayed in the list Bank name Defines the name of bank Bank account number Defines the name of bank account Bank account name Defines the name of bank account holder Description Provides a description of the the client

bank account Organization Describes the organization the bank

account belong to

Configuring Trade Accounts To create a new trade account from the back office system main menu bar:

1. select menu 2. select master management 3. click to select trader accounts.

To add new trade account click on the add button, when adding a trade account you will need to enter minimum values listed in the table, to edit an existing trade account click on the edit button of the account you wih to change, you can cancel your changes by clicking on the trade account list. When you have completed adding or editing the details click on the update button to save your changes. To delete account click on delete button.

Field Explanation Sort seq To setting indicates the order this trade account is displayed

in the list Trade account code This field determines the name of the trader account on the

trading system Trade account name This is the name of the trade account which appears in all

reports Rating class This field determines the name of the rating class that

assigned to the trade account Account group This field determines the account segregation or parent

account and is defined by the exchange Trade account type This field defines the description of the account type Routing ID CDC account This field is used for securities (non-cash) transfer to the

BOS from an external system Organisation name This field defines the organization to which the trade

account relates NCEL Bank Account This field determines the name of the exchange bank

account associated with the client for funds transfers Customer Bank Account This field determines the name of the trader’s bank account

For funds transfers.

Configuring users To add a new user to the back office system from the back office system main meny bar:

1. select menu 2. select master management 3. click on users screen to select the fuction

Field Explanation Sort seq This setting indicates the order this user is displayed in the list User name This setting defined the user name Password This is where the member enters the user password Organization The member must enter the users organization name in this field User role menu group This setting defines the user role that will assigned to the user

FOM = Front Office Manager ACT = Accounting Trader

Configuring User Account Subscriptions The user account subscriptions screen is used to link users to trader accounts for the purpose of viewing and trading in those accounts.Typically this process is done by the members BOM user for their trading clients. To create a new user account subscription from the BOS main menu bar:

1. select menu 2. select master management 3. click to select user subscription

To add a trade account subscription for the user, select the desired account from the other trader accounts box. Click the add button to add the trade account subscription for the user. To delete a user subscription click on the desred account in the subscribed trade accounts box and click delete. To save the changes made by either adding or deleting a user subscription click on the update button.