Board Budget Workshop
Office of Accountability
September 20, 2011
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Responsibilities
Coordinate the administration and processing of all district, state, and federally mandated assessments
Provide training and support for site test coordinators and principals;
Maintain test security ensuring appropriate test administration and test preparation procedures are followed at all school sites
Conduct investigations of reported testing problems
Staffing (FTE = 10; all classified) Director, 3 Administrative Assistants, 2 Administrative
Aides, 2 Clerk Typists, and 2 Stock Clerks
Office of Accountability:Assessment Services Department
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Responsibilities
Train and support sites with SPSAs (SBB), SSCs, WASC Support the District Advisory Council (DAC) for
Compensatory Education Monitor federal and state compliance for compensatory
education programs Complete the Consolidated Application
Staffing (FTE = 7; 4 certificated and 3 classified) Program Manager, 3 Resource Teachers, 1 Planning
Analyst, 1 Administrative Aide, 1 Clerk Typist
Office of Accountability:Monitoring and Accountability
Reporting Department
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Responsibilities
Conduct program and policy evaluation; Perform mandated parent notification for Program
Improvement; Facilitate/write school PI restructuring plans; Provide training, support, and oversight for DataDirector; Provide survey/scanning services for other departments Provide support to QEIA schools
Staffing (FTE = 5; 1 certificated and 4 classified) Director, 1 Resource Teacher, 1 Educational Research
Specialist, 1 Research Analyst, 1 Microcomputer Applications Training Specialist
Office of Accountability:Performance Management and
Evaluation Department
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Responsibilities
Process student, school, and district achievement, assessment, demographic, and other data;
Analyze data and prepare reports (e.g., CST, CAHSEE, dropouts and graduates, AP, SAT, ACT, etc.)
Collect, transform, and submit data for mandated reporting (e.g., CALPADS, CBEDS, OCR, SARC, etc.)
Maintain an extensive website to make data accessible to staff and public Coordinate and monitor research within the district Maintain the Course of Study and UC a-g course lists Support the Board, district leadership, and staff with customized data and
analyses for their reporting, planning, decision-making, fundraising, and other needs
Staffing (FTE = 11; all classified) Director, 3 Educational Research Specialists, 3 Senior Systems
Analysts/Programmers, 1 Research Systems Analyst, 1 Editor, 1 Planning Analyst, 1 Administrative Assistant
Office of Accountability:Research and Reporting Department
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Responsibilities
Oversee work of branch departments Oversee updates to the Local Education Agency Plan Prepare briefings and communicate with the Board, staff,
and the public Contribute to district initiatives (e.g. CRCP, Strategic
Process, School Closure, AAAE workgroups) Maintain relevant district procedures
Staffing Executive Director, Supervising Administrative Assistant
Total FTEs = 35
Office of Accountability
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1. Mandates and compliance2. Serving sites (teachers and principals) and
departments3. Agreements/Contracts (e.g. grants)4. District/Board priorities5. Ad hoc requests
Office of AccountabilityPriorities
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Office of Accountability
Budget Challenges
Budget Item 2009-10 2011-12 Change Change %
Overall Budget $6,400,083
$4,507,026
$1,893,057
-30%
FTEs 45 35 -10 -22%FTE % of Budget 70% 78% +8 +11%
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1. Elimination of district screening and diagnostic
assessments2. No expansion of district benchmark and formative
assessments3. Lack of data to effectively implement RTI2 and other
interventions4. Assignment of work to diminishing numbers of staff5. Limited ability to conduct program evaluations6. Reduced ability to respond to new initiatives7. Reduced ability for others to collaborate/meet
deadlines8. Quality of data can be compromised
Office of AccountabilityBudget Challenges
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1. Use district resources where possible for
services2. Use lowest bidders on outside contracts3. Complete or bring projects in-house (e.g.,
SARC FITNESSGRAM, PBIS surveys, PI restructuring plans)
4. Automate processes where able (internally and across district, e.g., GATE, Special Ed.)
Office of AccountabilityCost Efficiencies
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1. Maximize apportionment reimbursement
(~$475K for state assessments)2. Cost avoidance (re-scoring of tests)3. Avoiding categorical fund repayments4. Building capacity for staff to be self-sufficient
in data access and analysis5. Provide services and supports to increase
efficiency in other departments (e.g., Special Ed., GATE).
6. Assuring accuracy of data
Office of AccountabilityCost Effectiveness
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1. Reduced staffing results in less timely support
to schools and delays in responding to staff and public data requests
2. Increased CALPADS work (more cycles) and less staff time
3. Increased number of schools in PI; more schools in Year 4 to write restructuring plans
4. District PI Year 3 — Corrective Action5. Fewer/different staff members at sites to enter
data; therefore, quality of data (accuracy and cleanliness) could be compromised; district achievement indicators may be affected
Office of AccountabilityProgrammatic Differences in
2011-12
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1. Increased time to respond to staff and public information/data
requests2. Quality of data (accuracy and cleanliness) could be compromised;
district achievement indicators may be affected3. Cuts in other departments and at schools affect our ability to gather
complete and accurate data4. Reduced support/training for DataDirector5. Increase in testing irregularities; could affect accountability results6. Potential loss of state reimbursement for state testing7. Further lack of data to effectively implement RTI2 and other
interventions8. Lack of support to other programs/initiatives (e.g., GATE, PBIS, Sp. Ed.,
grants)9. Reduction in site training/support with SPSAs and SSC mandates10.Increased risk of non-compliant use of categorical funds11.Inability to conduct program/policy evaluations
Office of Accountability:Impact of Further Cuts