Board Materials 09-09-14 1pm

NEW BUSINESS

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Los Angeles Unified School District

Board of Education Report

333 South Beaudry Ave,Los Angeles, CA 90017

File #: Rep-036-14/15, Version: 1

APPROVAL OF PROCUREMENT ACTIONS

Action Proposed:

Staff proposes that the Board of Education (Board) ratify the contract actions taken by the ProcurementServices Division within delegated authority as listed in Attachment A including the approval of award ofProfessional Service Contracts not exceeding $250,000: New Contracts and Amendments; Low Value -Decentralized Purchase Orders; Goods and General Services Contracts: Purchase Orders, Low Value -Decentralized Purchase Orders; District Credit Card Transactions; Rental of Facilities; Travel/ConferenceAttendance; General Stores Distribution Center; and Book/Instructional Material Purchase Orders; andapprove the Professional Service Contracts (exceeding $250,000): New Contracts; Goods and GeneralServices Contracts (exceeding $250,000): Contract Amendment and Piggyback Contract Amendment listed inAttachment B.

Background:

Procurement Services staff prepares monthly reports for contract actions necessary for the execution of theprojects approved by the Board for the educational and operational requirements of the District in accordancewith Board delegated authority to the Superintendent.

Expected Outcomes:

Approval of these items will allow the goods and services provided by these contracts furnishing theequipment, supplies, or services to the Los Angeles Unified School District that support Board policies andgoals.

Board Options and Consequences:

The Board can approve all actions presented, or postpone selected actions pending receipt of additionalinformation. Non-ratification of actions awarded under delegated authority in Attachment A will result inimmediate unavailability of products or discontinuance of services, or both. While non-ratification may belegally defendable, it would likely result in costly litigation over discontinued payments or if the Districtattempts to reclaim payments made to a vendor. District costs will likely increase as fewer vendors competefor future procurements. Postponement of actions presented for approval in Attachment B will delay contractaward or delivery dates.

Policy Implications:

This action does not change District policy and conforms to California Education Code section 17604 thatpermits the Board of Education to delegate authority for Procurement Services (Board Report #474-13/14),which the Board exercised on June 10, 2014.

Los Angeles Unified School District Printed on 8/27/2014Page 1 of 2powered by Legistar

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Budget Impact:

The contract actions presented are within the budget authority previously approved by the Board.

Ratification of contracts awarded under delegation of authority and within their Board approved budget listedin Attachment A includes:

Award of Professional Service Contracts not exceeding $250,000:New Contracts; Amendments; Low Value - Decentralized Purchase Orders; and

Goods and General Services Contracts not exceeding $250,000: Procurement Transactions -Purchase Orders; Low Value - Decentralized Purchase Orders; Rental of Facilities;Travel/Conference Attendance; District Credit Card Transactions; General Stores DistributionCenter; and Book/Instructional Material Purchase Orders

Request for Approval of Procurement Contracts not under delegated authority listed in Attachment Bincludes:

Professional Services Contracts (exceeding $250,000); and

Goods and General Services Contract Amendment (exceeding $250,000) and Piggyback ContractAmendment

Issues and Analysis:

There are no policy implications on these agreements. The Business and Government Services Team, Officeof the General Counsel, has reviewed and approved the agreements as to form.

Attachments:

Attachment A - Ratification of Contracts Awarded Under Delegated AuthorityAttachment B - Request for Approval of Contracts Not Under Delegated AuthorityInformatives


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ATTACHMENT A

APPROVAL OF PROCUREMENT CONTRACTS: RATIFICATION OF DELEGATED AUTHORITY

Bd. of Ed Rpt. No. 036-14/15 Page 1 of 9 Board of EducationSeptember 9, 2014

A. PROFESSIONAL SERVICE CONTRACTS ALREADY AWARDED

NEW CONTRACTS NOT EXCEEDING $250,000 $356,415

CONTRACTOR IDENTIFI-CATION NO.

DESCRIPTION SOURCE OF FUNDS

AMOUNT

College Summit, Inc.

4400002994 Single-source contract to provide comprehensive college access program for up to 444 students (83 -12th graders, 100 - 11th

graders, 116 - 10th graders, and 145 - 9th

graders) utilizing a structured online curriculum, college resource center and career exploration portal, as well as train 9 seniors as peer leaders. Additionally, senior advisory teachers and counselors/administrators will be trained to teach and oversee the program.

Contract Term: 07/17/14 through 06/30/15

Contract Value: $29,525

Requester: William Lupejkis, PrincipalDiego Rivera Learning Complex

General(100%)

$29,525

College Summit, Inc.

4400003074 Single-source contract to provide comprehensive college access program for up to 374 (12th grade) students utilizing a structured online curriculum, college resource center and career exploration portal, as well as train 34 seniors as peer leaders. Additionally, senior advisory teachers and counselors/administrators will be trained to teach and oversee the program.



Requester: Sandra Gephart, PrincipalArleta Senior High School

General(100%)

$42,500

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ATTACHMENT A


Bd. of Ed Rpt. No. 03614/15 Page 2 of 9 Board of Education September 9, 2014


NEW CONTRACTS NOT EXCEEDING $250,000 (CONT.)



AMOUNT

Kaleidoscope 4400003060 Single-source contract for proprietary services. Contractor to provide eight (8) days of training of Cognitive Coaching to support the Division of Special Education Strategic Plan 2015 key goals of improving student outcomes and managing employee performance. This training will enhance participants communication skills in working with school personnel to expand learning opportunities for students with disabilities and reduce disproportionality in the identification of students who need special education services. This training will build capacity among the selected cohort of Division staff who works directly with school site staff in an effort to accelerate the achievement of identified students with disabilities as well as at-risk learners.



Requester: Lisa Kendrick, DirectorDivision of Special Education

General(100%)

$31,200

Silver Strong & Associates, LLC

4400003044 Single-source contract to provide nine (9) days of Core Six: Essential Strategies for Achieving Excellence with the Common Core by Harvey F. Silver. Training will provide teachers with the support and knowledge to increase student literacy skills, increase student engagement, and incorporate writing across disciplines.



Requester: Rafael Balderas, PrincipalBell High School

Common Core State Standards

(100%)

$39,290

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ATTACHMENT A







AMOUNT

Think TRG LLC 4400002998 Single-source contract to provide proprietary legacy software support of Pick/D3 systems utilized by departments such as FacilitiesServices Division.



Requester: Ronald ChandlerChief Information OfficerInformation Technology Division

General(100%)

$78,720

Controltec, Inc. 4400003004 Single-source contract for maintenance of proprietary Early Education Student Information System (EESIS) software.


Contact Value: $60,180


General (100%)

$60,180

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ATTACHMENT A







AMOUNT

Capital Advisors 44000003079 Single-source contract to provide time-sensitive advocacy and strategic advice on financial and compliance-related matters.



Requester: Megan ReillyChief Financial OfficerOffice of the Chief Financial Officer

General(100%)

$75,000

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ATTACHMENT A




CONTRACT AMENDMENT NOT EXCEEDING $250,000 $200,000

CONTRACTOR IDENTIFI-CATION & AMEND-

MENT NO.


AMOUNT

Hansine Fisher & Associates, Inc.

4400002746-3 Amendment to extend term and increase contract capacity for software and technical support in order that the District may submit claims for federal reimbursement of Medi-Cal Administrative Activities.

Current Contract Term: 03/11/10 through 06/30/14New end date by this amendment: 06/30/15

Initial Contract Value: $214,980Amendment No. 1: $0Amendment No. 2: $928,440 *Amendment No. 3 $200,000Aggregate Contract Value: $1,343,420

Requester: Debra DuardoExecutive DirectorMedi-Cal Reimbursement Programs

General(100%)

$200,000*

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ATTACHMENT A



B. AFTER THE FACT NEW CONTRACTS NOT EXCEEDING $250,000 ALREADY AWARDED $0

The contract actions represented below are unauthorized commitments initiated by the sponsoring school or division without a formal contract in place. This action requires the Board to ratify the contract after the fact to allow the vendor to be paid. The District did request and has received the benefit of the services. Informative memorandum included.



AMOUNT

None

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ATTACHMENT A



C. PROFESSIONAL SERVICES CONTRACTS ALREADY AWARDED$0

The contract action(s) represented below is (are) part of the Common Core Technology Project Plan and ITD-SEP previously adopted by the Board on February 12, 2013, under Board Report No. 157-12/13.



AMOUNT

None

GOODS AND GENERAL SERVICES CONRACTS ALREADY AWARDED

$0The contract action(s) represented below is (are) part of the Common Core Technology Project Plan and ITD-SEP previously adopted by the Board on February 12, 2013, under Board Report No. 157-12/13. The total amount is only an estimate since the expenditures made against contracts are based upon purchases and/or approved invoices.



NOT TO-EXCEED

AMOUNTNone

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ATTACHMENT A



C. PROFESSIONAL SERVICES CONRACTS ALREADY AWARDED$0

The contract action(s) represented below is (are) part of the Common Core Technology Project Plan and ITD-SEP previously adopted by the Board on January 14, 2014, under Board Report No. 129-13/14. CONTRACTOR IDENTIFI-

CATION NO.DESCRIPTION SOURCE OF

FUNDSNOT TO-EXCEED

AMOUNT

None

GOODS AND GENERAL SERVICES CONRACTS ALREADY AWARDED

$0

The contract action(s) represented below is (are) part of the Common Core Technology Project Plan and ITD-SEP previously adopted by the Board on January 14, 2014, under Board Report No. 129-13/14. The total amount is only an estimate since the expenditures made against contracts are based upon purchases and/or approved invoices. CONTRACTOR IDENTIFI-

CATION NO.DESCRIPTION SOURCE OF

FUNDSNOT TO-EXCEED

AMOUNT

None

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ATTACHMENT A



PROCUREMENT AGREEMENTS NOT EXCEEDING $250,000 July 2014 -$12,457,967YTD - $12,457,967

The contract actions represented below are those actions put in place within each sponsoring schools or divisions approved budget. These delegated procurement methods represent streamline ordering tools that assist schools and offices in meeting immediate mission-essential needs for goods or services.

July 2014Qty of POs/ Transactions

YTDQty of POs/ Transactions

July 2014Total

YTDTotal

Purchase Orders (Avg. Trans.- $99,415) 33 33 $3,280,696 $3,280,696

Low Value Decentralized Purchase Orders (Avg. Trans. $1,717)

2,370 2,370 $4,069,159 $4,069,159

DISTRICT CARD TRANSACTIONS (i.e.: P-Card, Fuel Card, Toshiba Card, etc.) - (Avg. Trans. $630)

3,090 3,090 $1,945,928 $1,945,928

Rental Facilities (Avg. Trans. $13,088)8 8 $104,702 $104,702

Travel/Conference Attendance - (Avg. Trans. $894)

429 429 $383,729 $383,739

GENERAL STORES DISTRIBUTION CENTER - (Avg. Trans. $5,361)Informative memo included

288 288 $1,543,996 $1,543,996

BOOK/INSTRUCTIONAL MATERIAL PURCHASE ORDERS (BPO) - (Avg. Trans. $5,621)

201 201 $1,129,747 $1,129,747

*Detailed information is provided on the Procurement Services website.

D. PROFESSIONAL SERVICES NOT EXCEEDING $250,000 July 2014 - $1,277,945YTD - $1,277,945

The contract actions represented below are those actions put in place within each sponsoring schools or divisions approved budget. These delegated procurement methods represent streamline ordering tools that assist schools and offices in meeting immediate mission-essential needs for professional services.

July 2014Qty. of POs

YTDQty of POs

July 2014 Total

YTDTotal

Low Value Decentralized Purchase Orders (Avg. Trans. $7,179)

178 178 $1,277,945 $1,277,945

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ATTACHMENT B

REQUEST FOR APPROVAL OF PROCUREMENT CONTRACTS NOT UNDER DELEGATED AUTHORITY


A. APPROVAL OF PROFESSIONAL SERVICES CONTRACTS

NEW CONTRACTS EXCEEDING $250,000 $7,703,982



AMOUNT

Creative Educational Consultants, Inc.

4400003131(RFP 2000000232)

Provide curriculum development, training and implementation support for Restorative Justice in compliance with Board of Education Resolution-2013, School Discipline Policy and School Climate Bill of Rights.

Contract Term: 09/10/14 through 09/09/17includes two (2) one-year option renewals

Aggregate Three-Year Contract Value: $1,894,420

Requester: Earl R. PerkinsAssistant SuperintendentSchool Operations

General(100%)

$1,894,420

AT&T

Management Applications, Inc.

NetXperts

Vector Resources

4400003105440000310744000031084400003109

(RFP 2000000181)

Provide high-level technical engineering support for the installation, configuration and testing of LAN and WLAN and Scalable Fiber upgrade projects at 400 schools in support of the Information Technology Division and Facilities Services Division Strategic Education Plans. The authority to increase or decrease individual amounts for these contracts will be limited to the aggregate amount of $5,000,000.

Contract Term: 09/15/14 through 09/14/19includes two (2) one-year option renewals

Aggregate Five-Year Contract Value: $5,000,000


Bond(100%)

$5,000,000

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ATTACHMENT B


Bd. of Ed Rpt. No. 03614/15 Page 2 of 4 Board of EducationSeptember 9, 2014

AMENDMENTS TO CONTRACTS EXCEEDING $250,000 $0



AMOUNT

None


NEW CONTRACTS EXCEEDING $250,000 (CONT.)



AMOUNT

Renaissance Learning, Inc.

4400003104 Pass-through contract to provide teachers with professional development workshops at private schools within the Archdiocese of Los Angeles. This is a pass-through contract for Title II Part A, No Child Left Behind (NCLB) Act of 2001, Private Schools Support with LAUSD as the Local Education Agency (LEA).



Requester: Justo H. AvilaChief Human Resources OfficerHuman Resources Private School Support

Title IIPart A Funds

(100%)

$269,562

Educational Testing Services

4400003143 State of California Department of Education mandated provider for testing and assessment of students seeking high school equivalency certificate.



Requester: Donna BrashearExecutive DirectorDivision of Adult Career Education

General Funds

(Off-set by student fees)

(100%)

$540,000


NEW CONTRACTS EXCEEDING $250,000 (CONT.)

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ATTACHMENT B



B. APPROVAL OF GOODS AND GENERAL SERVICES CONTRACTS

Authority to award contracts for furnishing equipment, supplies and general services. The total amount is only an estimate since the expenditures made against contracts are based upon purchases and/or approved invoices.

NEW CONTRACT EXCEEDING $250,000 $0



NOT TO EXCEED

AMOUNT

None

AMENDMENT TO CONTRACT EXCEEDING $250,000 $2,000,000



NOT TO EXCEED

AMOUNTAble Microsystems Corp., dba KIS Computer Center

4400001368-4 Amendment to increase contract capacity to provide various types of multimedia projectors, document cameras, carts, supplies and related services to meet the audio/video, administrative and instructional needs of schools and offices.

Current Contract Term: 04/01/10 through 03/31/15

Initial Contract Value: $15,302,419Amendment No. 1 & 2: $3,000,000Amendment No. 3: $4,000,000*Amendment No. 4: $2,000,000Aggregate Contract Value: $24,302,419


Microsoft Voucher Program(100%)

$2,000,000*

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ATTACHMENT B



B. APPROVAL OF GOODS AND GENERAL SERVICES CONTRACTS

Authorize the utilization of piggyback contracts in effect. The proposed action complies with the Public Contract Code Sections 10299 and 20118, which allows school districts to utilize other governmental agencies established contracts and does not change District policy.

UTILIZATION OF PIGGYBACK CONTRACT IN EFFECT EXCEEDING $250,000 $294,500



NOT TO EXCEED AMOUNT

SHI International, Inc.

4400003150-2 Amendment to the Districts Microsoft Enterprise Licensing Agreement incorporating email archiving and e-discovery subscription services. Subscription to these services will allow LAUSD to comply with its newly implemented Records Retention and Destruction Policy (BUL-5503.1).

Current Contract Term: 06/13/12 through 06/14/16 includes one (1) one-year option renewal

Initial Contract Value: $14,000,000Amendment No. 1: $0*Amendment No. 2: $294,500Aggregate Contract Value: $14,294,500


General (100%)

$294,500*

INCOME CONTRACT $0



NOT TO EXCEED

AMOUNTNone

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INFO

RM

ATIV

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Board of Education Report No. 036-14/15For 9/9/14 Board Meeting

INTEROFFICE CORRESPONDENCE Los Angeles Unified School District

Information Technology DivisionINFORMATIVE

TO: Members, Board of Education DATE: September 9, 2014Dr. John E. Deasy, Superintendent of Schools

FROM: Ronald S. Chandler, Chief Information Officer

SUBJECT: RATIFICATION OF TWO PROCUREMENT ITEMS TO PROVIDECRTIICAL SOFTWARE SUPPORT AND MAINTENANCE SERVICES

The Information Technology Division is requesting ratification of two procurement items to provide services necessary for the continued operation of schools and offices. These include 1) maintenance and support for the Districts Early Education Student Information System (EESIS); and 2) maintenance and support for the Districts Pick/D3 legacy system currently utilized by various departments including Facilities Division and Office of Data and Accountability.

All items were executed under the delegated authority of the Chief Procurement Officer and require Board of Education ratification. The table below provides additional information on each of these items.

Service Vendor Value TermsAnnual maintenance for the Early Education Student Information System (EESIS), which in addition to managing student data for Pre-K students, provides business data management such as tracking eligibility requirements, fee management, and payments for subsidized services provided to low-income families.

Controltec $60,180 (Early Childhood Education Funds)

July 1, 2014 June 30, 2015

The District relies on two legacy mainframe servers to run many critical applications including the Facilities Services Division, the Office of Data and Accountability, and others. As we work to upgrade these systems onto modern platforms, Think TRG is providing short-term full-time software support and maintenance to ensure that the applications that rely on them continue to operate uninterrupted during transition.

ThinkTRG $78,720(General Funds)

July 1, 2014 June 30, 2015

If you have any questions, please contact me at 213-241-4906.

c: Michelle King Matt Hill David Holmquist Enrique BoulltGeorge Silva Jefferson Crain

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Board of Education Report No. 036-14/15

For 09/09/14 Board Meeting

INTEROFFICE CORRESPONDENCE Los Angeles Unified School DistrictOffice of the Chief Financial Officer

INFORMATIVETO: Members, Board of Education Date: August 13, 2014

Dr. John E. Deasy, Superintendent

FROM: Megan K. Reilly, Chief Financial Officer

SUBJECT: CAPITOL ADVISORS GROUP, LLC AGREEMENT

This informative provides background on the agreement with Capitol Advisors Group, LLC, which will be considered as part of a Procurement ratification actions at the September 9, 2014 Board meeting.

Capitol Advisors provides advocacy, legislative updates and strategic advice to the District on important budget, finance and compliance-related matters. The principals are uniquely suited because of their subject matter expertise and because of the access they afford the District to state executive officer decision-makers.

Capitol Advisors work plan for this fiscal year includes working on the maximization ofrevenue recovery in the LAUSD v. County of Los Angeles et al. redevelopment lawsuitand on ensuring the District will continue to receive full mandate block funding. Capitol Advisors has and will continue to work with state level officials on the proper characterization of the Districts damages recovery, which will lead, if successful, to the District retaining more back payments owed as a result of this litigation. Staff anticipates the finalization of this lawsuit within this fiscal year and will be available for a closed session discussion of the matter, including the role played by Capitol Advisors.

If you have any questions, please contact me at 213.241-7888.

c: Michelle King David Holmquist

Enrique Boullt Gerardo Loera

Jefferson CrainGeorge Silva

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Board of Education Report No. 036-14/15 For 09/09/14 Board Meeting


School Operations INFORMATIVE

TO: Members, Board of Education DATE: August 8, 2014Dr. John E. Deasy, Superintendent of Schools

FROM: Earl R. PerkinsAssistant Superintendent, School Operations

SUBJECT: CONTRACTOR: CREATIVE EDUCATIONAL CONSULTANTS, INC. CONTRACT NO.: 4400003131 CONTRACT AMOUNT: $1,894,420 REQUEST FOR APPOVAL OF THE PROFESSIONAL SERVICES

CONTRACT FOR RESTORATIVE JUSTICE TRAINING

In keeping with our District goals of ensuring student safety, creating caring and nurturing learning environments for students, and supporting all employees, on May 14, 2013, the Board adopted by majority vote the Board Resolution 2013 School Discipline Policy and School Discipline Bill of Rights. The resolution requested that staff review current policies related to discipline, establish alternatives to school suspensions to correct student misconduct and develop and implement Restorative Justice practices as an alternative to traditional school discipline.

Why is this necessary?Per the May 2013 Board Resolution School Discipline Policy and School Climate Bill of Rights, as part of its commitment to implement Restorative Justice practices in all schools specialized training is required. This contract is necessary in order to provide expert training, ongoing technical support, development of Restorative Justice curriculum in conjunction with Central School Operations, and monitoring the implementation of Restorative Justice practices in theselected 25 demonstration high schools. These sites will serve as Restorative Justice demonstration schools for other District schools to visit and observe best practices for implementing Restorative Justice practices with in school communities. The Restorative Justice curriculum will be used to train all District schools.

Why do we need to do this now?We need this now to meet the requirements of the May 2013 Board Resolution School Discipline Policy and School Climate Bill of Rights to implement Restorative Justice practices.

What would happen if this were not approved?A Yes vote means that we would fulfill the commitment of the May 2013 Board Resolution School Discipline Policy and School Climate Bill of Rights. We would provide expert training, ongoing technical support, development of Restorative Justice curriculum, and monitoring the implementation of Restorative Justice practices in our selected 25 demonstration high schools.

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Members, Board of Education -2- August 8, 2014Dr. John E. Deasy, Superintendent

A No vote means non-approval of this contract and would leave us out of compliance with the May 2013 Board Resolution School Discipline Policy and School Climate Bill of Rights. Doing so would impede our ability to provide expert training, ongoing technical support, development of Restorative Justice curriculum, and monitoring the implementation of Restorative Justice practices in our selected 25 demonstration high schools.

What are the terms of the proposed agreement?This contract is a one-year term for services, with the option of a two-year extension, not to exceed the contract amount of $714,000. Funding will come from General Funds, Unrestricted Restorative Justice Program.

If you have any questions or require additional information, please contact me or Deborah Brandy at [email protected] or at (213) 241-5337.

c: Michelle KingMatt HillDavid HolmquistGerardo LoeraEnrique BoulltJefferson CrainGeorge Silva

Deborah Brandy Jasmin Malinao Christopher Ortiz Zsuzsanna Vincze

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INTEROFFICE CORRESPONDENCELos Angeles Unified School District

Procurement Services DivisionINFORMATIVE

TO: Members, Board of Education DATE: August 4, 2014Dr. John E. Deasy, Superintendent

FROM: George Silva, Chief Procurement OfficerProcurement Services Division

SUBJECT: GENERAL STORES DISTRIBUTION CENTER SPEND FOR REPLENISHMENT OF STOCK INVENTORY OF SUPPLIES,EQUIPMENT AND FURNITURE

During the Board of Educations April 10, 2012 meeting, pre-authorization was granted to the Procurement Services Division (PSD) to enter into various new contracts, extend existing contracts, and award various purchase orders to make regular and routine procurements of products used by schools and offices and stocked in the General Stores Distribution Section. As part of the pre-authorization, it was agreed that PSD would report on the total procurement activity on a monthly (per board report) basis. In an effort to streamline and enhance the reporting process, the chart below lists the major commodity categories and total purchase order issuance for the month of July.

GENERAL STORES DISTRIBUTION

MAJOR COMMODITY CATEGORIES PURCHASE ORDER ISSUANCEJULY 1 TO JULY 31, 2014ACCUMULATIVE

FISCAL YEAR TOTAL

Furniture $406,620.59 $406,620.59

Office Essentials $223,510.20 $223,510.20

Custodial/Maint. & Operations $394,831.28 $394,931.28

Paper $95,333.06 $95,333.06

Visual Arts $196,254.73 $196,254.73

Educational Supplies/Tools $92,897.46 $92,897.46

Science/Home Economics/First Aid $92,937.43 $92,937.43

Board of Education ReportNo. 036-14/15For 9/09/14 Board Meeting

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Members, Board of EducationDr. John E. Deasy, Superintendent -2- August 4, 2014

MAJOR COMMODITY CATEGORIES PURCHASE ORDER ISSUANCEJULY 1 TO JULY 30, 2014ACCUMULATIVE

FISCAL YEAR TOTAL

Audio Visual $25,258.95 $25,258.95

Athletic Equipment $8,545.25 $8,545.25

Forms & Publications $6,226.85 $6,226.85

Music $1,580.56 $1,580.56

TOTALS $1,543,996.36 $1,543,996.36

If you have questions or require additional information, please contact me at (213) 241-1751.

c: Michelle KingDavid HolmquistEnrique BoulltGerardo LoeraJefferson CrainMarc Monforte

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Information Technology Division INFORMATIVE



SUBJECT: APPROVE CONTRACTS WITH AT&T, MANAGEMENT APPLICATIONS, INC., NETXPERTS, AND VECTOR RESOURCES TO SUPPLEMENT ENGINEERING CAPACITY FOR SCHOOL NETWORK UPGRADE PROJECTS

The Information Technology Division is requesting approval of master agreements ( also known as bench contracts) with a) AT&T, b) Management Applications, Inc., c) Netxperts, and d) Vector Resources to provide a temporary increase in network engineering capacity to support local area network (LAN) and wireless local area network (WLAN) projects at approximately 400 schools over the next 18 months. All projects supported by the proposed action were approved as part of the Districts Information Technology Strategic Execution Plan and Facilities Service Division Strategic Execution Plan.

Why is this necessary?

Due to the increasing demand for technology-enabled classrooms that support 1:1 computing and media-rich learning content, the timelines for network modernization projectsincluding increased bandwidth capacity and high-density wireless accesshas been accelerated. The District requires temporary increases in network engineer capacity in order to keep these projects moving forward on schedule. The proposed contracts provide as-needed access to staff members with the necessary technical expertise needed to support modernization projects during peak periods.

Why do we need to do this now?

The Districts Information Technology Strategic Execution Plan and Facilities Services Division Strategic Execution Plan have aggressive schedules for extending wireless networking capability to all District campuses. The temporary capacity increase is necessary to prevent disruptions to these schedules and delaying student access to technology-enabled learning systems.

What would happen if there were not approved?

Without access to staff with the required technical expertise, network modernization projects cannot move forward, meaning thousands of students and teachers would be unable to benefit from the Districts instructional technology initiatives. Ongoing maintenance and repair costs for gaining and failing networks would continue to present a major cost burden.

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Members, Board of Education -2-Dr. John E. Deasy, Superintendent

What are the terms of the proposed agreement?

The proposed items are zero-dollar task-order contracts that have three-year terms with two one-year options. When staff increases are necessary to support project schedules, task orders will be to the firms from the approved bench contracts. The total value for the potential five-year period is not to exceed $5 million. Source of funding is 100% Bond Funds. No general funds will be expended.



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Board of Education ReportNo. 036-14/15For 09/09/14 Board Meeting


Human Resources Division

INFORMATIVE

TO: Members, Board of Education DATE: August 11, 2014Dr. John E. Deasy, Superintendent

FROM: Justo H. AvilaChief Human Resources Officer

SUBJECT: RENAISSANCE LEARNING, INC.CONTRACT AMOUNT: $269,562.00 CONTRACT NO. 4400003104


Section 1119 of Title II Part A of the No Child Left Behind Act (NCLB) of 2001 requires equitable participation of private school teachers and other educational personnel to the extent that the Local Educational Agency (LEA) reserves funds for professional development. As the LEA, LAUSD entered into consultation with the Archdiocese of Los Angeles Consortium. Through the required consultation process, it was determined that the professional development offered by Renaissance Learning, Inc. would best meet the goal of the Archdiocese to provide training in the analysis of student assessment data and support teachers and principals in using the results of that data to inform instruction and improve student achievement. Why do we need to do this now?

As the LEA, the LAUSD is obligated to administer and oversee the appropriate, equitable and timely utilization of these funds generated by students of private schools who reside within the boundaries of the LAUSD. Approval of this request by the Board of Education will ensure the timely delivery of services to the Archdiocese of LA schools for this fiscal year.

What would happen if this were not approved?

If the contract with Renaissance Learning is not approved for the Archdiocese of LA schools, the District would likely receive a warning from the California Department of Education to rectify the situation immediately and may receive subsequent sanctions if the matter is not resolved.

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Members, Board of EducationDr. John E. Deasy, Superintendent - 2 - August 11, 2014


Services will include: 3 One-Day Professional Development Days 6 hour onsite days Champions

Academy Online Professional Development Courses for teachers and administrators at 104

elementary schools in the Archdiocese of Los Angeles ongoing through the end of the 2014-15 school year

Invoices with supporting documentation will be sent to the LAUSD at the end of each month as work is completed.

Documentation for Online Professional Development Courses includes sample of grade level assessments, summary report of courses completed by teachers and evaluations by participants. Documentation for workshops includes agendas, sign-ins and evaluations.

The contract for Renaissance Learning will not exceed $269,562.00. There will be no changes to the terms of the agreement.

Funding Source: Title II Part A funds for the private schools are pass-through funds.

If there are any questions, please contact me at (213) 241-6131 or [email protected].

c: Michelle KingDavid HolmquistEnrique BoulltGerardo LoeraJefferson Crain

George Silva

27

Board of Education Report No. 036-14/15 For 09/09/14 Board Meeting


Division of Adult and Career Education INFORMATIVE

TO: Members, Board of Education DATE: August 12, 2014Dr. John E. Deasy, Superintendent of Schools

FROM: Donna BrashearExecutive Director

SUBJECT: EDUCATIONAL TESTING SERVICES (ETS)CONTRACT NO.: 4400003143CONTRACT AMOUNT: $540,000REQUEST APPROVAL OF A STATE MANDATED PROVIDER OF THE HIGH SCHOOL EQUIVALENCY TEST

This is an extraordinary year in the area of High School Equivalency Testing. For the first time Californias adult students have more than one option for earning their High School Equivalency certificate. Before 2014 the GED exam was only test that lead to the HSE certificate. Recognizing the need for more options for students, in March of this year, the State Board of Education approved two additional test instruments for use by districts to certify high school equivalency, the High School Equivalency Test (HiSET), made by Educational Testing Services and the Test Assessing Secondary Completion (TASC) made by CTB-McGraw Hill. Los Angeles Unified has plans to offer both alternative exams but to-date the state has not finalized their MOU with CTB-McGraw Hill.

Why is this necessary?The HiSET exam has been approved by the California Department of Education as one of the test that leads to a High School Equivalency certificate. At this time, it is the only alternative approved by the California State Department of Education. Since LAUSD opted not to administer the new more costly GED 2014 exam, the need for a replacement test has arisen. Replacing the GED with the HiSET will render a significant savings to the district as it costs less to administer.

Why do we need to do this now?The California Department of Education signed the Memorandum of Understanding on July 11, 2014. It is the only alternative test approved for high school equivalency certification at this time. LAUSD. Since we are not administering any high school equivalency test since December of 2013, there are thousands of students whose progress towards earning a high school diploma or gaining employment have been put on hold.

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Members, Board of Education -2- August 12, 2014Dr. John E. Deasy, Superintendent

What would happen if this were not approved?Thousands of students who are on waiting lists throughout the district will have to continuing waiting. This would mean a higher dropout rate and less revenue to the district as each student who passes the exam earns a Workforce Investment Act payment points resulting in federal funds for the Division of Adult and Career Education.

What are the terms of the proposed agreement?Identify terms of any proposed agreements as well as funding sources. The cost of the HiSET test materials and scoring service is $70 per student. Adult students offset the cost of administration of the HiSET by paying a test fee of $150 for the full battery. Students who pass the HiSET are awarded the same High School Equivalency Certificate.

If you have any questions or require additional information, please contact Danna Escalante at [email protected] or at (213) 241-3150

c: Michelle KingDavid HolmquistEnrique BoulltJefferson Crain George Silva

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Information Technology DivisionINFORMATIVE



SUBJECT: REQUEST TO APPROVE A CONTRACT CAPCITY INCREASE TO SUPPORT THE MICROSOFT VOUCHER PROGRAM

The Information Technology Division (ITD) is requesting approval of a capacity increase for theKIS Computer Center to enable the Procurement Services Division to offer a menu of qualifying items for purchase for schools who are eligible for Microsoft Voucher reimbursements.

Why is this necessary?In March 2014, the Los Angeles Unified School District received allocations for $19.3 million in reimbursements distributed through the California Education Technology K-12 Voucher Program. Of the $19.3 million, approximately $9.7 million in General Purpose Vouchers will be distributed for use by 728 eligible schools. In partnership with the procurement Services Division, ITD will administer the distribution through what is known as the Microsoft (MS) Voucher Program.

Eligible schools will have the opportunity to select from a menu of products that are pre-approved by the voucher programs settlement claims administrator. Products such as desktops, laptops, projectors, document cameras, iPad keyboards, and others will be available to order through an online shopping site.

Based on 1) a survey of school administrators and teachers conducted during the early weeks of August 2014, and 2) purchasing data from the 2009 Voucher Website and feedback received from instructional staff and administrators, ITD projected the sales for each qualifying product. In order to meet the anticipated demands, we are seeking approval to increase the capacity of an existing contract with KIS Computers (contract #44001368) by $2 million, ensuring that schools are able obtain pre-negotiated prices with volume discounts.

Why do we need to do this now?The new voucher website is targeted to launch in mid-October 2014 with a two-month window during which schools will be able to place orders. The proposed procurement action must be approved before then in order for the purchasing system to be released on schedule.

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What would happen if there were not approved?Without approval of the proposed procurement action, eligible schools will not be able to take advantage of the voucher program to purchase technology products they need.

What are the terms of the proposed agreement?The proposed action will increase the KIS Computer Center contract value from approximately $22.3 million to $24.3 million; the remaining terms of the contract will not change.

All purchases related to the MS Voucher Program will have no impact on the General Fund, as Microsoft Vouchers will comprise 100% of the funding source.



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Information Technology Division INFORMATIVE



SUBJECT: REQUEST TO AMEND EXISTING CONTRACT TO INCORPORATE EMAIL ARCHIVING AND E-DISCOVERY SERVICES

The Information Technology Division is requesting to amend the Microsoft Enterprise Licensing Agreement (ELA) to incorporate Email Archiving and E-Discovery services, enabling the Districtto comply with the Records Retention and Destruction Policy (BUL-5503.1); specifically, the section governing email messages through implementation of an automated, enterprise-enforced system and to fulfill litigation support requests in a cost effective manner.


Compliance is the principal reason for implementing an Email Archiving and E-Discoverysolution. On July 1, 2012, the Office of the Superintendent issued the Records Retention and Destruction (Other than Pupil Records) Policy Bulletin BUL-5503.1, which mandates the automatic deletion of non-permanent records from the District email system after one year. The Archiving and E-Discovery solution 1) will reduce the time and costs associated with responses to discovery requests and investigations, and 2) is aligned to the December 2010 amendments to the Federal Rules of Civil Procedures governing the discovery of electronic information for civil litigation.

Why do we need to do this now?

The District is currently out of compliance with its own Records Retention and Destruction (Other than Pupil Records) Policy Bulletin BUL-5503.1. Additionally, existing processes used to respond to discovery requests are labor-intensive and inefficient. Expedited acquisition of the proposed services will enable the District to move quickly on ensuring compliance with all applicable policies and maximize efficiency.

What would happen if there were not approved?

Without an automated archiving system, the District will continue to rely on email account holders to delete qualifying items manually in order to comply with the one-year maximum retention policy. The District would also continue to rely on costly and inefficient contracted services to provide discovery processes when called for by litigation processes.

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The contract amendment will include nine months of Microsoft Email Archiving and E-Discovery services. At the end of the 2014-15 year, the ELA will be re-negotiated with the new services and brought back to the Board of Education for ratification. The value of the proposed increase to the existing contract is $294,500. Source of funding is the General Fund.



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2TAB 2





Approval of Routine Personnel Actions

Action Proposed:Approve 5,024 routine personnel actions (including, but not limited to elections, promotions, transfers, leaves,terminations, separations, permits and contracts) according to the following breakdown:

Classified: 2,720Certificated: 1,717Unclassified: 587

It is proposed that the following routine personnel actions (including, but not limited to elections, promotions,transfers, leaves, terminations, separations, permits and contracts) be approved.

SAP transaction numbers: 1818465 to 1946553

ROUTINE PERSONNEL ACTIONS

Total (this report) Total (8/1/2014 to 8/20/2014) (Year-to-date)

1. Classified 2,720 253,9392. Certificated 1,717 186,0063. Unclassified 587 94,265

TOTAL 5,024 534,210

BREAKDOWN OF ACTIONS

Actions Classified Certificated Unclassified TotalHire 478 474 233 1185Leaves/Paid 78 68 0 146Leaves/Unpaid 21 30 0 51Reassignments/Demotions 4 0 0 4Reassignments/Transfer 677 293 76 1046Reassignments/Promotions 502 228 1 731Retirements 19 30 0 49Separation/Non-Resignations

172 50 87 309

Separation/Resignation 89 33 38 160Other Actions* 680 511 152 1343Los Angeles Unified School District Printed on 8/27/2014Page 1 of 2

powered by Legistar

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Actions Classified Certificated Unclassified TotalHire 478 474 233 1185Leaves/Paid 78 68 0 146Leaves/Unpaid 21 30 0 51Reassignments/Demotions 4 0 0 4Reassignments/Transfer 677 293 76 1046Reassignments/Promotions 502 228 1 731Retirements 19 30 0 49Separation/Non-Resignations

172 50 87 309

Separation/Resignation 89 33 38 160Other Actions* 680 511 152 1343

*Other actions include absences, conversion codes from legacy, change of pay, change of work schedule andbenefits.Background:This report is presented at each Board Meeting for approval of routine personnel actions.

Expected Outcomes:Not applicable

Board Options and Consequences:Specifically in regard to disciplinary action, a no vote may nullify the disciplinary action due to legal timeconstraints. A no vote impacts the timeliness of processing personnel actions for classified and certificatedemployees regarding their assignment, salary/rate, transfer, and new appointment and may be in conflict withprocedural rights and benefits afforded them under applicable Education Code provisions, PersonnelCommission Rules, District Policy, and respective Collection Bargaining Agreements (UTLA, AALA,Teamsters, Los Angeles School Police Sergeants and Lieutenants Association). Employees have proceduralrights that are based on their status (permanent or probationary) associated with the specific personnel actionbeing submitted and the respective rights available to them in accordance with the above. Additionally, basedon Personnel Commission Rules, permanent classified employees have rights to appeals.

Policy Implications:Not applicable

Budget Impact:Cost Neutral

Issues and Analysis:Not applicable

Attachments:

Informatives:


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For 09-09-14 Board Meeting

INTEROFFICE CORRESPONDENCELos Angeles Unified School District

Personnel Commission

INFORMATIVETO: Members, Board of Education DATE: September 9, 2014


FROM: Janalyn W. Glymph, Ph.D.Personnel Director

SUBJECT: NUMBER OF ROUTINE PERSONNEL ACTIONS

This informative addresses the number of classified personnel hire actions on the Board of Education Routine Personnel Actions Report for the September 9, 2014 meeting.

The following table represents a breakdown of the new hire, reassignment, and rehire actions for the September 9, 2014 board report for the period of August 1, 2014 to August 20, 2014.

Hire Data:As presented in the table below, the total number of classified hire actions for the period of August 1, 2014 to August 20, 2014 is 1661, of which 1375 (83%) are rehires or reassignments, and 286 (17%) are new hires.

With the exception of 109 assignments, all of the actions are for positions which are school-based or provide direct support to the schools or their operations. Teacher Assistant positions, although unclassified, are included in the data as they are indicated as classified in the BTS system and they are processed by the Personnel Commission.

All new hires to regular/permanent positions are for A B, C, or E basis positions. The new hires consist of an Accounting Technician II (2), Adults with Disabilities Program Assistant, Assistant Buyer, Building and Grounds Worker (3), Building Project Estimator, Counselor Aide (2), Heavy Truck Driver (3), Instructional Aide for the Deaf & Hard of Hearing Students-Signing, Instructional Aide-Computer Lab, IT Electronics Communications Technician (4), Labor Compliance Technician, Maintenance Worker (4), Microcomputer Support Assistant (4), Program Associate M, School Facilities Attendant (Male) (Restricted) (2), School Facilities Attendant (Restricted) (6), Senior Food Service Worker, Speech Language Pathology Assistant (8), Staff Assistant to Board Members I, and Student Support Services Case Manager (2).

The following regular/permanent positions have been filled by promotional employees:Accounting Technician II, Building and Grounds Worker, Campus Aide & Restricted, Counselor Aide (2), Customer Services Center Representative, Financial Analyst (4), Food Service Manager I (38), Food Service Manager IV (4), Food Service Worker II (Driving) (3), Health Care Assistant (2), Instructional Aide-Computer Lab, Licensed Vocational Nurse, Maintenance Worker (3), Microcomputer Support Assistant (2), Payroll Specialist II (2), Plant Manager I, Plant Manager II,

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Plant Manager III, Police Detective (3), Relocatable Housing Coordinator, School Administrative Assistant (3), School Safety Officer, Selection Technician, Senior Financial Manager, Senior Food Service Worker (12), Senior Police Officer, Sergeant, Special Education Assistant (82), Student Support Services Case Manager (2), and Supervising Microcomputer Support Assistant.

Hire Data of All Classified and Teacher Assistant EmployeesFrom August 1, 2014 to August 20, 2014By New Hire, Reassignment, and Rehire

Classification ProvReg/ Perm Restr.

Return Retiree Subs Temp

Grand Total

NEW HIRE

Accounting Technician II 1 1Accounting Technician II* 1 1Adults with Disabilities Program Assistant 1 1Assistant Buyer 1 1Athletics Assistant 5 5Building and Grounds Worker 3 6 1 10Building Project Estimator* 1 1Campus Aide & Restricted 20 20Campus Aide (Female/Restricted) 1 1Campus Aide (Male/Restricted) 2 2Counselor Aide 2 2Deputy Director of Architecture & Engineering* 1 1Heavy Truck Driver 3 3Information Technology Intern, Programming* 1 1Instructional Aide for the Deaf & Hard of Hearing Students-Signing 1 1Instructional Aide I & (Restricted) 5 5Instructional Aide-Computer Lab 1 1IT Electronics Communications Technician* 4 4Labor Compliance Technician* 1 1Library Aide 1 1Maintenance Worker 4 4Microcomputer Support Assistant 4 4Microcomputer Support Assistant* 11 11Office Technician 2 2Office Technician* 6 6Program Associate M* 1 1School Facilities Attendant (Male) (Restricted) 2 2School Facilities Attendant (Restricted) 6 1 7Security Officer 7 7Senior Food Service Worker 1 1Senior Office Technician 1 1Special Education Trainee 16 16Speech Language Pathology Assistant 8 8Staff Assistant to Board Members I* 1 1Student Support Services Case Manager 2 1 3

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Grand Total

NEW HIRE

Teacher Assistant - Degree Track 147 147Teacher Assistant - Degree Track* 1 1Textbook Inventory Clerk 1 1

New Hire Total 0 49 28 0 60 149 286



Grand Total

REASSIGNMENT

Accountant 1 1Accounting Technician II 2 2Accounting Technician II* 2 2Administrative Analyst (CPOS)* 1 1Administrative Analyst* 1 1Asbestos Surveyor 1 1Assignment Technician* 1 1Assistant Chief Human Resources Officer* 1 1Assistant Plant Manager I 3 2 1 6Assistant Plant Manager I* 1 1Associate Civil Engineer* 1 1Athletics Assistant 2 2Budget Technician* 1 1Building and Grounds Worker 119 119Building and Grounds Worker* 2 2Campus Aide & Restricted 21 6 27Campus Aide (Male/Restricted) 1 1 2Civil Engineer* 1 1Clerk 8 1 9Clerk* 1 1Compressor & Pneumatic Tool Operator 1 1Continuation School Office Manager 1 1Contract Payments Supervisor* 1 1Counselor Aide 2 2Customer Services Center Representative 1 1Early Education Center Aide I & (Restricted) 9 2 11Early Education Center Office Manager 1 1Education Aide II 17 17Education Aide II (Restricted) 1 1Education Aide III (AVID) 1 1Education Aide III (Restricted) 2 2Education Aide III (Spanish Language/Restricted) 2 2

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Grand Total

REASSIGNMENT

Educational Resource Aide (Restricted) 3 3Educational Resource Aide (Spanish Language/Restricted) 1 1Electrician 1 1Electrician* 1 1Environmental Compliance Manager 1 1Financial Aide 1 1Financial Aide * 1 2 3Financial Analyst 4 4Financial Analyst * 1 1Financial Manager 10 10Financial Manager* 2 2Fiscal Specialist 2 2Food Production Assistant 1 1 2Food Service Manager I 14 348 362Food Service Manager II 1 3 4Food Service Manager IV 3 4 7Food Service Manager V 1 2 3Food Service Training Specialist* 1 1Food Service Worker 19 19Food Service Worker II (Driving) 5 5Food Service Worker* 1 1Food Services Staff Aide* 2 2Gardener 3 3Graphics Designer II* 1 1Health Care Assistant 31 31Heating and Air Conditioning Fitter 2 2Housekeeper 1 1Information Resources Support Assistant 3 3Information Technology Trainer I 1 1Instructional Aide I & (Restricted) 2 1 3Instructional Aide II & (Restricted) 2 2Instructional Aide-Computer Lab 1 1Insurance Technician* 1 1Inventory Control Clerk* 5 5IT Electronics Communications Technician* 1 1Library Aide 20 1 21Licensed Vocational Nurse* 1 1Light Truck Driver 1 1Maintenance Worker 7 7Meal Compliance Audit Clerk* 2 2Medical Assistant* 1 1Microcomputer Support Assistant 8 8Microcomputer Support Assistant* 3 2 5

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Grand Total

REASSIGNMENT

Office Technician 103 5 108Office Technician (CPOS) 1 1Office Technician* 2 5 7Payroll Specialist II 3 3Placement Assistant 1 1Plant Manager I 1 7 1 9Plant Manager II 1 6 1 8Plant Manager III 2 2Plant Manager III* 1 1Police Detective 3 3Principal Assignment Technician* 1 1Principal Clerk 1 1Relocatable Housing Coordinator 1 1Salary Credits Assistant* 1 1School Administrative Assistant 1 15 16School Business and Operations Manager 1 1School Facilities Attendant (Female) (Restricted) 1 1School Facilities Attendant (Male) (Restricted) 4 4School Facilities Attendant (Restricted) 5 1 6School Facilities Attendant (Restricted)* 1 1School Office Computer Coordinator (Adult) 2 2School Safety Officer 4 4Selection Technician* 1 1Senior Assignment Technician* 1 1Senior Early Childhood Education Division Fiscal Technician 1 1Senior Financial Analyst 1 1Senior Financial Manager 3 3Senior Financial Manager* 1 1Senior Food Service Worker 6 18 24Senior Office Technician 5 23 1 29Senior Office Technician* 1 3 4Senior Police Officer 1 1Senior Secretary 1 1Sergeant 1 1Sign Language Interpreter 3 3Special Assistant to the Chief Facilities Executive* 1 1Special Assistant, Facilities Services* 1 1Special Education Assistant 187 187Special Education Assistant (Male) 1 1

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Grand Total

REASSIGNMENT

Student Support Services Case Manager 4 1 5Student Support Services Program Coordinator 1 1Supervising Assignment Technician* 1 1Supervising Clerk 1 1Supervising Microcomputer Support Assistant* 1 1Supervising Special Education Assistant 1 1Teacher Assistant - Degree Track 71 71Window/Wall Washer 2 2Zone of Choice Facilitator (Spanish Language)* 1 1

Reassignment Total 58 1111 9 1 19 89 1287



Grand Total

REHIRE

Accounting Technician II 1 1Athletics Assistant 1 1Building and Grounds Worker 2 1 3Campus Aide & Restricted 5 5Campus Aide (Male/Restricted) 1 1Food Production Worker 1 1 2Food Service Worker 1 1Information Systems Support Assistant I 1 1Instructional Aide I & (Restricted) 1 1Library Aide 2 2Maintenance Worker 1 1Microcomputer Support Assistant 2 2Office Technician 3 2 5Office Technician* 2 2Parent Resource Liaison 1 1Placement Assistant 3 3Plasterer and Concrete Finisher 1 1Plumber 1 1Secretary & (Restricted) 1 1Senior Office Technician 1 1Special Education Assistant 3 2 5Special Education Trainee 9 9Speech Language Pathology Assistant 1 1Student Integration Helper & (Restricted) 1 1Teacher Assistant - Degree Track 33 33

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Grand Total

REHIRE

Textbook Inventory Clerk 3 3

Rehire Total 1 24 7 0 23 33 88

Grand Total 59 1184 44 1 102 271 1661

*non-school based

SummaryTemporary and Substitute employees are often needed for short periods of time to assume responsibilities for regular employees when they are unavailable; they are not intended to replace regular employees for an extended period of time. Positions for several classifications, such as Education Aides and Instructional Aides, are typically filled by restricted status employees.

c: Michelle KingDavid HolmquistEnrique BoulltGerardo Loera

Jefferson Crain

JWG 09/09/2014

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Human Resources Division Board of Education Report No. 044 -13/14

For 9/9/2014 Board Meeting INFORMATIVE TO: Members, Board of Education DATE: August 22, 2014 Dr. John E. Deasy, Superintendent FROM: Justo H. Avila Chief Human Resources Officer SUBJECT: APPROVAL OF ROUTINE PERSONNEL ACTIONS This informative provides additional details regarding the Routine Personnel Actions outlined in Board Report No. 044-14/15. The Human Resources Division reports 474 certificated new hires during the time period covered by this report and a summary list of hires appears below. The 474 certificated new hires will serve at schools and programs throughout the District and are comprised of both former employees selected from rehire lists and newly employed certificated employees. Substitute teachers are being hired to assure increased coverage capacity for teacher absences and planned professional development activities during the school year.

1. ADVSR, TEMP,INSTRUCTIONALAdvisor, Temporary, Instructional 12. ASMT,NONCLSRM,PREPNonclassroom Assignment, Preparatory 13. ASST PRIN, ELEM INSTRCTNLAssistant Principal, Elementary Instructional 14. ASST PRIN, ELEMENTARYAssistant Principal, Elementary 15. ASST PRIN, SECONDARYAssistant Principal, Secondary 16. COUNS, PUPIL SERV&ATTENDCounselor, Pupil Services and Attendance 157. Couns, Secondary SchoolCounselor, Secondary School 18. DIR, DISTRICT NURSING SERDirector, District Nursing Services 19. ELEMENTARY TEACHERElementary Teacher 82

10. INSTR, MARINE CORPS JROTCInstructor, Marine Corps JROTC 311. OCCUPATIONAL THER,SCH,SPSchool Occupational Therapist, Special Education 612. PSYCLGST, SCHOOLSchool Psychologist 2013. SCHOOL AUDIOMETRISTSchool Audiometrist 214. SCHOOL NURSESchool Nurse 915. SECONDARY TEACHERSecondary Teacher 13216. SOCIAL WKR,PSYTRCSocial Worker, Psychiatric 1017. SPECIAL EDUCATION TEACHERSpecial Education Teacher 4818. Speech & Language PatholoSpeech and Language Pathologist 4

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Members, Board of Education - 2 - August 22, 2014 Dr. John E. Deasy, Superintendent

19. TCHR, SP ED, RES SPST PRGTeacher, Special Education, Resource Specialist Program 1420. TCHR,AD SUB,DAY/DAYAdult Teacher, Day-to-Day Substitute, Rate 1 521. TCHR,C/LTD CNTTeacher, Categorical Limited Contract 122. TCHR,EL,SUB,D-DTeacher, Elementary, Substitute, Day-to-Day 3123. TCHR,K-12,ADPT PETeacher, K-12, Adapted Physical Education 224. TCHR,MATHEMATICS,FOUNDATITeacher, Mathematics, Foundation 125. TCHR,S,LIBR MEDIATeacher, Secondary, Library Media 126. TCHR,S,SUB,D-DTeacher, Secondary, Substitute, Day-to-Day 7527. Teacher, Early ChildhoodTeacher, Early Childhood 6

JHA:yv c: Michelle King David Holmquist Enrique Boullt Gerardo Loera Jefferson Crain

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Approval of Non-Routine Personnel Actions

Action Proposed:It is proposed that the following non-routine personnel actions be approved:

CLASSIFIED

Dismissal

1. EN 927892 from permanent Campus Aide effective at the close of September 10, 2014.

Suspension-Dismissals

2. EN 584704 from permanent Forklift Operator. Suspension from August 12, 2014 throughSeptember 10, 2014; dismissal effective at the close of September 10, 2014.

3. EN 723609 from permanent Light Bus Driver. Suspension from August 12, 2014 throughSeptember 10, 2014; dismissal effective at the close of September 10, 2014.

Background:This report is presented at each Board Meeting for approval of non-routine personnel actions.

Expected Outcomes:Not applicable

Board Options and Consequences:Specifically in regard to disciplinary action, a no vote may nullify the disciplinary action due to legal timeconstraints. A no vote impacts the timeliness of processing personnel actions for classified and certificatedemployees regarding their assignment, salary/rate, transfer, and new appointment and may be in conflict withprocedural rights and benefits afforded them under applicable Education Code provisions, PersonnelCommission Rules, District Policy, and respective Collective Bargaining Agreements (UTLA, AALA,Teamsters, Los Angeles School Police Association, Service Employees International Union, Local 99,California School Employees Association, Los Angeles/Orange Counties Building and Construction TradesCouncil, Los Angeles School Police Sergeants and Lieutenants Association). Employees have proceduralrights that are based on their status (permanent or probationary) associated with the specific personnel actionbeing submitted and the respective rights available to them in accordance with the above. Additionally, basedon Personnel Commission Rules, permanent classified employees have rights to appeals.

Policy Implications:Not applicable


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Budget Impact:No budget impact

Issues and Analysis:Not applicable

Attachments:

Informatives:


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Report of cash disbursementsDonations of money

Action Proposed:1. Report of cash disbursements: The Controller reports having disbursed the following payments of

approved demands, and recommends that the Board approve the disbursements against funds of the District.

A Warrants dated June 1, 2014 through June 30, 2014.

Warrant Numbers:1113067-11131411113144-11334381138252-1138257

Net total of A Warrants issued: $ 19,206,725.19Net total of direct deposit payroll(Automated Clearing House - ACH) issued: $ 192,374,293.60Total net amount of payroll disbursements: $ 211,581,018.79

B Warrants dated June 1, 2014 through June 30, 2014.

Warrant Numbers:21382188-21382407 21415939-2141623221384734-21385146 21418437-2141880921387276-21387483 21422265-2142258421390522-21390762 21425521-2142573521393353-21393619 21428346-2142855821397084-21397456 21431339-2143182621402064-21402473 21434568-2143474821405119-21405353 21437414-2143762121408080-21408380 21440508-2144081721411080-21411293 21443824-2144401021413477-21413686

Net total of B Warrants issued: $125,783,210.60Net total of ACH payments issued: $163,550,223.61Total net of disbursements: $289,333,434.21


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Total Amount of Report: $500,914,453.00

The above disbursements are within approved budgeted appropriations or were made in accordance withestablished Board policies.

2. Donations of Money: It is recommended that the donations be accepted; that appreciation be expressed tothe donors for their contributions; the funds in the amount shown be deposited; and the Controller beauthorized to draw checks for the purposes shown below:

Date: 06/31/2014Donor: Community School Parent AssociationDonation: $89,900.00For use at: Community Magnet Charter Elementary SchoolPurpose: To provide funding for substitute and supervision aide

salaries and instructional materials.

Date: 08/01/2014Donor: The Los Angeles Fund for Public EducationDonation: $147,000.00For use at: Educational Service Center - ISIC - InstructionPurpose: To provide funding towards purchase of electronic books for

schools digital library.

Date: 08/01/2014Donor: Playa Vista Education Group Inc. DBA Friends of Playa

Vista SchoolDonation: $93,479.00For use at: Playa Vista Elementary SchoolPurpose: To provide funding for seven (7) 6-hour teacher assistants

salaries.

Date: 08/05/2014Donor: Parent Association Colfax ElementaryDonation: $100,000.00For use at: Colfax Charter Elementary SchoolPurpose: To provide funding for six (6) 3-hour school supervision

aides and five (5) afterschool coaches salaries.

Date: 08/13/2014Donor: Palisades Enrichment Programs (PEP)Donation: $70,000.00For use at: Palisades Enrichment Charter SchoolPurpose: To provide funding for three (3) Class Size Reduction

teachers salaries.


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Background:This is a recurring monthly board report for the board to approve various financial transactions that occur aspart of school business.

Expected Outcomes:The Board will be approving routine District financial transactions.

Board Options and Consequences:A yes vote:

1. Approves the previously disbursed payments; and2. Accepts the donations of money.

A no vote could cause the cancellation of previously issued payments and decline cash donations made tothe District.

Policy Implications:This board report does not change any school policy.

Budget Impact:This board report approves financial transactions but does not change the budget.

Issues and Analysis:The Board will be approving routine District financial transactions.

Attachments:

Informatives:


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For 9/9/14 Board Meeting


Education Support Center - Intensive Support and Innovation Center

INFORMATIVETO: Members, Board of Education DATE: September 2, 2014


FROM: Tommy Chang, Instructional Area SuperintendentIntensive Support and Innovation Center

SUBJECT: DONATION OF $147,000.00 TO ESC-ISIC

The Intensive Support and Innovation Center received a donation of $147,000.00 from the Los Angeles Fund for Public Education - Bezos Foundation to implement a literacy-based program.

The donation will allow approximately 7,500 students in LAUSDs most at-risk schools to access contents from Baker & Taylor, the worlds largest content distributor, to give schools access to more than 80,000 titles from 400 publishers. Baker & TaylorsKnowledge Point platform powers each schools library, with powerful benefits for school leaders seeking flexible digital libraries for classroom and beyond.

If you have any questions, please contact [email protected] at (213) 241-0100.

c: Michelle King David Holmquist

Enrique BoulltMaria CasillasJefferson CrainOthers





Unaudited Actuals Report for Fiscal Year 2013-14 and Gann Limit Resolution

Action Proposed:In accordance with Education Code section 42100, the Board is requested to approve the Unaudited ActualsReport for Fiscal Year 2013-14 (Attachment A) and direct staff to submit the report to the CountySuperintendent of Schools. In addition, pursuant to Education Code 42132, the Board is also requested to adoptthe Gann Limit Resolution (Attachment B).

Background:Education Code Section 42100 requires the governing board of each school district to approve, in a formatprescribed by the Superintendent of Public Instruction, an annual statement of all receipts and expenditures ofthe district for the preceding fiscal year and to file the statement with the County Superintendent of Schools onor before September 15th.

Education Code Section 42132 requires the governing board of each school district to adopt a resolutionidentifying their estimated appropriations limit for the current year and their actual appropriations limit for thepreceding year. The so-called Gann Initiative placed limits on the growth of expenditures for publiclyfunded programs. Although the Gann Limit Calculations are provided as part of the Unaudited Actuals Report,a specific resolution is required by statute.

Expected Outcomes:The Districts statement of revenues and expenditures (Unaudited Actuals) for Fiscal Year 2013-14 will befiled with the County Superintendent of Schools, in compliance with Education Code 42100. The budget forthe current fiscal year (2014-15) will be updated based on the Unaudited Actuals report.

The adopted Gann Limit Resolution will be made available to the public.

Board Options and Consequences:Board approval and filing of the Unaudited Actuals Report and adoption of the Gann Limit Resolution isstatutorily mandated.

Policy Implications:None.

Budget Impact:Budget adjustments for the current fiscal year may be required based on updated ending balances from the priorfiscal year. In addition, budget projections for the current fiscal year and two out-years may be revised based ona review of expenditures and updated balances from the Unaudited Actuals. The informative on the UnauditedActuals provides a summary of 2013-14 ending balances.


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Issues and Analysis:None.

Attachments:

Informatives: Materials for Board Item 064-14/15 - Unaudited Actuals Report for Fiscal Year 2013-14 andGann Limit Resolution


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Approval of Reimbursement to the Los Angeles and Orange County Offices of Education for SpecializedPrograms Offered to District Referred Students

Action Proposed:Staff recommends the approval of reimbursements totaling $4,649,139 and $ 227,375, respectively, to the LosAngeles County Office of Education (LACOE) and to the Orange County Department of Education (OCDE) forservices provided at county community or specialized secondary schools for District-referred students in FY2013-14.

Background:Under the new Local Control Funding Formula (LCFF), county offices of education no longer receive directstate funding for District-referred students attending county community day schools or specialized secondaryschools. Instead, program funding is now provided as part of the LCFF allocations to school districts. LACOEand OCDE seek reimbursement for program costs related to District-referred students incurred in FY 2013-14,and District program and Finance staff has validated the invoiced amounts.

As background, county community schools enroll students who have been expelled from a school district,referred by a school attendance review board, referred by probation, or who are homeless. County specializedsecondary schools provide students with advanced learning opportunities in a variety of subjects and includesschools such as the Los Angeles County High School for the Arts and the International Polytechnic HighSchool located on the campus of California State Polytechnic University, Pomona.

Program and Finance staff is developing a policy to establish criteria and procedures for the District-referral ofstudents to county office of education programs. In addition, staff is working with LACOE and OCDE todevelop Memoranda of Understanding for students referred in FY 2014-15.

Expected Outcomes:The county offices of education will be reimbursed for students served in FY 2013-14. FY 2013-14 amountsmay be adjusted based on the CDEs Annual Apportionment in February 2015.

Board Options and Consequences:Yes - LACOE and OCDE will be reimbursed for District- referred students served in FY 2013-14.

No - LACOE and OCDE will not be reimbursed for District- referred students served in FY 2013-14.

Policy Implications:Staff is drafting a policy that formalizes the referral of District students to county educational programs, andfacilitates the accurate transfer of funds

Budget Impact:


78


As this is a pass-through of resources from the State to the Counties, there is no budget impact in FY 2013-14.

Issues and Analysis:The FY 2014-15 MOU will require agreement by both parties on the documentation required to support thenumber of students referred, and the reimbursement rate per student.

Attachments:LACOE Invoice #46369LACOE Invoice #46370OCDE Invoice #94II0199

Informatives:


79





Facilities Services Division Contract Actions

Action Proposed:Staff proposes that the Board of Education (Board) ratify the Facilities Services Division (FSD) contractactions taken by Facilities Contracts under delegated authority as listed in Attachment A including: award ofadvertised construction contracts; award of 17406 contract; approval of change orders; completion of contracts;award of informal contracts; award of architectural and engineering contracts; award of professional/technicalservice contracts/amendments; extra services/amendments; and approve the proposed contract actions as listedin Attachment B including: approval of professional/technical service contracts/amendments.

Background:Facilities Contracts staff prepares monthly reports for contract actions necessary for the execution of projectsapproved by the Board and contained in the FSD Strategic Execution Plan (SEP), and for the maintenance andoperation of District facilities in accordance with District policies and Board-delegated authority. As describedin the November 12, 2013 BOE 048-13/14 Informative, detailed information is provided on the FacilitiesServices website.

Expected Outcomes:Approval of these items will allow services provided by these contracts to proceed in support of FSD projects,District policies and goals, and the Board-approved FSD-SEP.

Board Options and Consequences:The Board can approve all actions presented or postpone selected actions pending receipt of additionalinformation. Non-ratification of actions awarded under delegated authority in Attachment A will result in theimmediate discontinuance of services. While non-ratification may be legally defendable, it will likely result incostly litigation over discontinued payments or if the District attempts to reclaim payments made to a vendor.District costs will likely increase as fewer contractors compete for future procurements.

Policy Implications:This action does not change District policy and conforms to California Education Code section 17604 thatpermits the Board of Education to delegate authority for Facilities Contracts (Board Report #474-13/14), whichthe Board exercised on June 10, 2014.

Budget Impact:The contract actions presented are within the budget authority previously approved by the Board.

Issues and Analysis:There are no policy implications on these agreements.

Attachments:


83


Attachment A" - Ratification of Facilities Contract Actions Awarded Under Delegated Authority.

B - Approval of Facilities Contract Actions Not Under Delegated Authority.

Informatives:


84

ATTACHMENT ARATIFICATION OF CONTRACTS AWARDED UNDER DELEGATED AUTHORITY

Bd. of Ed Rpt No. 040 14/15 Page 1 of 2 Board of EducationReport submitted 09/02/14 Revision #1 September 09, 2014

A. AWARD OF ADVERTISED CONSTRUCTION CONTRACTS $779,000

The District has engaged in two-tier procurement for its Year 2012 Local Area Network (LAN) Modernization Projects (ITD/E-Rate) partially funded by Federal E-Rate grants. The four (4) contracts below represent the 2nd tier procurement made pursuant to Public Contract Code Section 20118.2.

CONTRACTOR BID NO./CONTRACT NO. SCHOOL / PROJECT AMOUNT

WNG Construction J.V. Inc. (SBE)

1410133 / 1200203 Union ES Board Member: Mnica Garca

$94,000

Masters Contracting Corporation (SBE)

1410144 / 1200205 Cleveland HS Board Member: Tamar Galatzan

$330,000

WNG Construction J.V. Inc. (SBE)

1410148 / 1200203 Markham MS Board Member: Richard Vladovic

$185,000

Construct Alliance, Inc. (SBE) 1410149 / 1200203 Fulton College Prep. School Board Member: Mnica Ratliff

$170,000

17406 CONTRACTS / AMENDMENTS $5,232,000

CONTRACTOR CONTRACT NO. SCHOOL/PROJECT AMOUNT

OHNO Construction Company(SBE)

4400003148 / 1410150 University HSTrack and Field ImprovementBoard Member: Steve Zimmer

$5,232,000

B. APPROVAL OF CHANGE ORDERS $595,031QUANTITY AMOUNT

Construction contracts that have change orders which do not individuallyexceed 10 percent for July 2014 (Average Transaction: $30,182).

8 $241,454

Repair and modernization contracts that have change orders which do not individuallyexceed 15 percent for July 2014 (Average Transaction: $10,102).

35 $353,577

Repair and modernization contracts that have change orders which individually exceed 15 percent (but do not exceed 25 percent) for July 2014 that require 75 percent approval by the Board.

0 $0

QUANTITY

C. COMPLETION OF CONTRACTS - July 2014 45

D. AWARD OF INFORMAL CONTRACTS (Not Exceeding $84,100) $629,595

QUANTITY AMOUNT

A & B Letters for July 2014 (Avg. Trans. $9,837) 64 $629,595

E. REJECTION OF BIDS

BID NO. SCHOOL/PROJECT REASON

None

ATTACHMENT ARATIFICATION OF CONTRACTS AWARDED UNDER DELEGATED AUTHORITY

Bd. of Ed Rpt No. 040 14/15 Page 2 of 2 Board of EducationReport submitted 09/02/14 Revision #1 September 09, 2014

F. AWARD OF ARCHITECTURAL AND ENGINEERING CONTRACTS $3,289,226

CONTRACTOR BID NO./CONTRACT NO. SCHOOL/PROJECT NOT-TO-EXCEED AMOUNT

HMC Architects 1520001 / 4400003042 Foshay Learning CenterDesign services for major seismic retrofit and extensive modernization of the north classroom building and the lunch pavilion/ student store buildings.Board Member: Dr. George J. McKenna III

$3,265,626

Nadel Public Sector, Inc. 1520003 / 4400003072 South Region Early Education Center (EEC) No. 3Planning and feasibility study for siting the proposed EECon the western portion of the Richard N. Slawson Southeast Oc

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