Board Meeting Thursday, 9 February 2017 10:00 a.m. Board Members On Call: President, Catherine Carbone Rogers; President-Elect, David Beil; Past President, Curtis Campbell; Vice President of Finance, Willie Painter; Vice President of Eastside, Molly Curtiss; Vice President of Marketing, Conor Schober; Vice President of Electronic Communications/Membership, Melissa Laramie. 1. Call to Order a. Meeting called to order at 10:01 a.m.. 2. Approve minutes of January board meeting a. David moved to approve, Willie seconded. Minutes are approved. 3. Treasurer’s report (Willie)
Transcript
BoardMeeting
Thursday,9February201710:00a.m.
Board Members On Call: President, Catherine Carbone Rogers; President-Elect, David Beil; Past President, Curtis Campbell; Vice President of Finance, Willie Painter; Vice President of Eastside, Molly Curtiss; Vice President of Marketing, Conor Schober; Vice President of Electronic Communications/Membership, Melissa Laramie. 1. CalltoOrder
a. Meetingcalledtoorderat10:01a.m..
2. ApproveminutesofJanuaryboardmeeting
a. Davidmovedtoapprove,Willieseconded.Minutesareapproved.
3. Treasurer’sreport(Willie)
a. Treasurerelect
i. ConsideredoptionstotakeoverforWillieasTreasurer.
i. Williesuggestsseekingoutlocalfirmtoconductfinancialaudit.
ii. Catherinehasapotentialoptionshewilllookinto.
c. Melissamovestoaccepttreasurersreport,Curtisseconds.Motionpasses.
4. Workshop/conferenceplanning(David)
a. WinterConference
i. Currentlyhave51registeredmembers.
ii. Reminderwillbesentouttomorrowaslastdayforearlyregistration.
iii. Blackboardinterestedinsponsoringmeet/greetpriortono-hostdinneronThursdaynight.
iv. DerekBeltnolongerabletopresent.WarrenKagarisewilltakehisplacefromtheCityofIssaquah.Presentationwillbesimilar,workingoutthedetailscurrently.
v. ToveTupperandMelissaLaramiehaveidentifiedthespecifictopicstheywillbepresentingforconference.
b. AnnualConference
i. UseWinterconferencetobeginpromotingAnnualConference,openuproomsattheEnzianforbooking.
ii. Agendacurrentlyendsat12:30p.m.onFriday.
iii. Areweinterestedinextendingconferencefor“networking”
opportunities?
iv. Possiblyconsiderlunchonyourown,followedbyteamplanning/networking.
v. Teambuilding/planning/ideasharingfrom12:30-3:30p.m.
vi. BoardmeetsinLeavenworthat3pmonWednesdaytomeetupbeforeno-hostdinner.
5. MarketingandMembership(Conor)
a. 106members
b. 5potentialpromoitemsemailedouttoWSPRAboardforconsideration.
c. TouchedbasewithMelissatodiscussmembershipresponsibilities/duties.
i. ConorwilltakeonresponsibilitiesoninputtingmembershipintoWSPRAwebsite,andcommunicatingwithmemberstogetloggedinandinputcontent.Melissawillberemovedfromthemembershiploop.
ii. ConorwillcommunicatedirectlywithWillie.
d. BoarddecidedtopurchasePopsocketsandGuerillapodmobileasgifsformembersatAnnualConference.
e. $17ballparkforboth($1,700-$1,800totalwithtax/shipping).
f. Conorwillstarttheprocessofpurchasing/brandingtheitems.
6. ChapterCommunications(Melissa)
a. Bylawsvoteresults
i. 57votescurrently,need66votestopass.
ii. MaypotentiallyneedtopostponeituntilAnnualConferenceforvote.
1. Stillmaynothaveenoughvotesforaresult.
iii. Melissawillcraftamessagetogotoallmembers,specificallynoting“ActionRequired”intheheading.Willbesentouttodaytomembership.
iv. TwitterchatWednesdayMarch1at7p.m..
7. Awards(Curtis)
a. Reviewrsite
i. Siteisupandavailable.
ii. Therearesomepotentialissues,whichhavepoppedup.Reviewrhasaddressedtheissuesandresolvedthem.
iii. WSPRAboardwillverifylinkisworkingproperlybeforesendingouttomembership.
b. Judgingpanels
i. CurtishastouchedbasewithOSPRAaboutjudging.
ii. Catherinethinksthatallthreejudgesshouldbereviewingallmaterials.
iii. Eachcategoryhasjudgingpanelofthree,andtheyrevieweverything.
iv. Willtakesignificantlymoretime,considerofferingincentiveforjudgestimeandeffort.
v. $20giftcardforjudgesseemsreasonable.
vi. Possiblyincludeastatementthatwhenyousubmititemsforreviewyouarealsoagreeingtopotentiallybeajudgeaswell.
vii. Shouldyoubejudgingacategorythatyouareenteredin,andyouseeoneofyoursubmissions,yourecuseyourselffromvoting.
viii. Wewouldletmemberswhohavebeenselectedforvotingknowwhoisonthepanelwiththem.
ix. Collaborationwithgroupsofjudgeshasbeenencouragedinthepastandwillcontinuetobeencouraged.
8. MarkofDistinction(NSPRA)
a. Ifwedecidetoapply,weshouldfocusonoursocialmediaskillbuildingandprofessionaldevelopment.
9. OldBusiness
a. Honoraria
i. Catherinewillrevisehonorariatoreflectdiscussionfromtoday,andthenwehaveaguidelineforfutureconferences.
10. NewBusiness
a. CatherinehasbookedasuiteinSanAntoniotohavealandingplacefortheWSPRAchapterwhilewearethere.
b. Weneedtosendoutscholarshipinformation,LearningandLibertyAwards,CrystalAppleinfotomembershipbeforetheAnnualConference.
11. Adjourn
a. Catherinemovedtoadjourn,Conorseconded.Meetingadjournedat11:21a.m.
