Table of Contents Agenda 2 Tax Refund Request Agenda Memo 5 Bullet Proof Vest Grant Agenda Memo 6 Resolution Requesting the Services of the NC Rural Planning Center for Assistance with development of an Economic Development Strategic Plan Agenda Memo 7 Powerpoint Presentation 8 Resolution 22 Parks and Recreation Month Proclamation Parks and Recreation Month Proclamation 23 Update on Public Safety Facility - Sleeping Quarters Addition Architectural Report 7-6 24 Voluntary Annexation Incentive Discussion Agenda Memo 42 Maps 44 Departments Report June 2017 46 1
Transcript
Table of Contents
Agenda 2Tax Refund Request
Agenda Memo 5Bullet Proof Vest Grant
Agenda Memo 6Resolution Requesting the Services of the NC Rural PlanningCenter for Assistance with development of an EconomicDevelopment Strategic Plan
Board Members Scott Chadwick, Mayor | Phil Keagy, Mayor Pro Tem | Pat Turner, Commissioner | John Lister, Commissioner | Frank Tursi, Commissioner | Roy Herrick, Commissioner |
I. Call to Order and Opening Prayer Mayor Chadwick
II. Public Comment Citizens have an opportunity to address the Board for no more than three minutes per speaker regarding items listed on the agenda. There is a second opportunity at the end of the agenda for the public to address the Board on items not listed on the agenda.
III. Adoption of Agenda and Consent Items Board The Town Clerk respectfully submits to the Board, the Regular Agenda and the below consent items, which are considered to be of general agreement and little or no controversy. These items may be voted on as a single group without Board discussion “or” if so desired, the Board may request to remove any item(s) from the consent agenda and placed for consideration separately.
Consent Items:
a. Tax Refunds The Onslow County Tax Collector recommends tax refunds totaling $85.34. Tax & Tag – Motor Vehicle (per the NC Department of Motor Vehicles) Puca, Michael Robert Jr. $79.01 Vehicle Sold Rodriguez, Maria Milagros $ 6.33 Registered Out of State
b. Grant Notification Bullet Proof Vest Grant
c. Resolutions/Proclamations - Resolution Requesting the Services of the NC Rural Planning Center for
Assistance with development of an Economic Development Strategic Plan - Parks and Recreation Month Proclamation
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IV. Business Non-Consent a. Update on Public Safety Facility - Sleeping Quarters Addition Lee Dixon, Architect
Coastal Architecture Lee Dixon with Coastal Architecture will be on hand to provide an overview/brief on close out of the Public Safety Sleeping Quarters project. Additional information to be provided at the meeting as project is in progress and rapidly coming to a close. Action Needed: No action required. Information to be provided on closeout of sleeping quarters project. b. Voluntary Annexation Incentive Discussion J. Scott Chase,
Town Manager With the amendment to NCGS 160A-58.64 barring involuntary annexation without referendum and the many undeveloped parcels within the Town of Swansboro’s Extraterritorial Jurisdiction and subsequent impact from future development on town assets (particularly Fire, Police and Stormwater), an incentive policy should be reviewed to entice property owners and developers into voluntarily annexing into the town limits to assist with cost recovery from related impact. In addition, without the Town providing water and sewer as a result of ONWASA, enticement into the town’s corporate limits is made further difficult without incentive. Action Needed: After discussion and if desired, direct staff to bring proposal for future amendments to the Town’s Code of Ordinances for voluntary annexation incentives and policy.
V. Items Moved from Consent
VI. Public Comment Citizens have an opportunity to address the Board for no more than five minutes regarding items not listed on the Agenda.
VII. Manager’s Comments J. Scott Chase, June Departments Report Town Manager
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VIII. Board Comments Board
IX. Closed Session Board Action Needed: Motion to enter Closed Session pursuant to N.C.G.S. 143-318.11 (a) (1) to review/discuss release of certain closed session minutes, (3) to consult with the attorney regarding Gavin Suarez, through GAL Richard Nordan, Eric Suarez & Jean Suarez versus American Ramp Company (ARC) and the Town of Swansboro, and (6) regarding a personnel matter.
X. Adjournment Board
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Board of Commissioners Meeting Agenda Item Submittal
Reviewed By: Town Manager 7/7/17 Finance Director 7/7/17 Town Clerk 7/7/17 Town Attorney Date Action Approved by Board: Action if different from Recommended:
______________________________________________ Item To Be Considered: Tax Refund Request Board Meeting Date: July 11, 2017 Prepared By: Sonia Johnson, Finance Director Overview: The Onslow County Tax Collector recommends refunds of the below listed taxes totaling $85.34. Tax & Tag – Motor Vehicle (per the NC Department of Motor Vehicles) Puca, Michael Robert Jr. $79.01 Vehicle Sold Rodriguez, Maria Milagros $ 6.33 Registered Out of State Background Attachment(s): None Recommended Action: Motion to approve refunds as recommended.
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Board of Commissioners Meeting Agenda Item Submittal
Reviewed By: Town Manager 7/7/17 Finance Director 7/7/17 Town Clerk 7/7/17 Town Attorney Date Action Approved by Board: Action if different from Recommended:
______________________________________________ Item To Be Considered: Bulletproof Vest Partnership Grant Board Meeting Date: July 11, 2017 Prepared By: Sonia Johnson, Finance Director Overview: The Bulletproof Vest Partnership initiative provides critical resources to state, local, and tribal jurisdictions for the sole purpose of purchasing body armor for sworn law enforcement officers. BVP reimburses jurisdictions up to 50 percent of the cost of each unit of eligible body armor purchased for law enforcement officers. Staff made application for reimbursement and hopes to hear from the US Department of Justice within 3 months. The purchase of bulletproof vests was budgeted in FY 17/18. Recommended Action: None Provided for informational purposes only.
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Board of Commissioners Meeting Agenda Item Submittal
Reviewed By: Town Manager 7/7/17 Finance Director Town Clerk Town Attorney Date Action Approved by Board: Action if different from Recommended:
______________________________________________ Item To Be Considered: Resolution to Adopt a Request for Services of NC Rural Planning Center for Assistance with Development of an Economic Development Strategic Plan Board Meeting Date: July 11, 2017 Prepared By: J. Scott Chase, AICP – Town Manager Overview: Since February 23, 2016, the Strategic Planning Committee has worked diligently in the development of a Strategic Operating Plan. Thus far, the committee has provided recommendations on the FY 16-17 and FY 17-18 budgets respectively and the town’s first Capital Improvement Plan. In addition, following the UNC School of Government’s model strategic planning tool, has conducted an environmental scan of town assets and abilities and performed a SOAR analysis (Strengths, Opportunities, Aspirations, Results). The Committee has provided great insight on topics of governing, tourism, commerce, transportation, recreation and land use. However, we are about to embark upon one of the most critical stages, that is developing a vision for our community. Without a compass, another word a vision, decisions are often left to a few with the best of intent and information available. The town has made remarkable advancements over the last 10 years but will have to be strategic in its next steps from economic development to the general operation of the town. With that said, town staff has requested the assistance of the NC Department of Commerce to assist in facilitating and getting the visioning process, our “compass” off the ground. The Rural Planning Center Team will be led Mark Sutherland, Southeast Prosperity Zone Economic Development Planner.
Mark will be on hand to review the process in completion of the plan. A resolution requesting the NC Department of Commerce’s services will be required before commencement of the process. The service will be free of charge to the Town of Swansboro.
Background Attachment(s): Resolution 2017-R13 NC Department of Commerce Presentation Recommended Action: Motion to adopt Resolution 2017-R13
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NC Department of Commerce
NC Main Street and Rural Planning Center
Services Offered for Local Governments
Mark Sutherland, Economic Development Planner
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NC Main Street and Rural Planning CenterNC Department of Commerce
• Economic development strategic planning• Strategic vision crafting, goal setting • SWOT Analysis• Local and regional market analysis• Mapping (GIS) needs• Stakeholder identification and outreach• Policy actions • Organization, promotion, design, and business development
• Implementation planning and impact monitoring
NC Main Street and Rural Planning CenterNC Department of Commerce
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Implementation Planning –continued
Rural Planning Center
• Identification of grant opportunities
• Downtown / Main Street economic assessment and planning
• Highway, interchange, and gateway commercial economic development planning
• Land use recommendations tied to economic development
NC Main Street and Rural Planning CenterNC Department of Commerce
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Project ExamplesRural Planning Center
NC Main Street and Rural Planning CenterNC Department of Commerce
Gateway planningTown of East SpencerTown of NavassaTown of Fairmont
Downtown planningTown of Tabor CityTown of MaysvilleMorehead CityTown of Bladenboro
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Project ExamplesRural Planning Center
NC Main Street and Rural Planning CenterNC Department of Commerce
Elizabethtown, Faison, Garland, Greenevers, Kenansville, Kure Beach, Leland, Navassa, Newton Grove, Oak Island, Red Springs, St. Pauls,
Richlands, Tabor City, Teachey, Topsail Beach, Wallace.
Strategic PlanningCarteret County
BridgetonPink Hill
GoldsboroBladenboro
Morehead City
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NC Main Street Program
• Rural Planning Center is joined with NC Main Street staff
• Successful program –
over 100 Towns assisted in the State
• Address issues of organization, promotion, design,
economic vitality
• Assistance with implementation / resourcing
• Downtown Associate Community Program• 3 yrs of technical assistance
• May lead to “Main Street” designation
NC Main Street and Rural Planning CenterNC Department of Commerce
Southeastern Participants:New Bern, Goldsboro, Clinton, Wilson, Kinston, Rocky Mount, Morehead City, Mount Olive, Richlands, Ayden, Elizabethtown
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Swansboro – start with work to date…..
• Gateway Plan
• Transportation Plan
• Parks and Recreation Master Plan
• Land Use Comprehensive Plan
• Renaissance Report
• Bicycle Plan
• Waterfront Plan
• Downtown Parking Study
• Strategic Planning Committee
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Swansboro - proposed next steps• Comprehensive Economic Development Strategic Plan
• Pick up where your Steering Committee deems appropriate…..• Vision-centric and broad-based• Supportive strategies are clear and tied intrinsically to vision• Implementation Plan (objectives and goals) is based on strategies and assigns
responsibilities and dates for accomplishment• Includes resource plan and measures of effectiveness• RPC assists Town with annual impact monitoring
• Start-Up Sequence (July-August)
• BOC passes Resolution• Town Manager executes MOU with Rural Planning Center• RPC and LEAD staffs begin orientation and information collection, as required• BOC selects Steering Committee• Project kick-off September / October
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Comprehensive Economic Development Strategic Plan
Scope of Work
Process
• Work team tours community; meets with
officials
• Work team develops Scope of Services
• Town signs MOU for planning services
Community Tours
and Preliminary
Discussions
• Town appoints Steering Committee
• Work Team meets with Steering Committee;
completes and presents Economic Profiles
• Steering Committee identifies key issues
Develop Plan
Leadership and
Information Base
• Town hosts stakeholder interviews and
community meeting(s)
• Work Team develops Community Assessments
• Steering Committee develops vision, strategies,
and actions
Analysis of
Economic
Development
Opportunities
• Steering Committee identifies resources to
implement Strategic Plans
• Steering Committee assigns responsibilities for
action items
Action Planning
• Steering Committee/Work Team present
Strategic Plan
• Town considers Strategic Plan for adoption
• Work Team assists Town with next
(implementation) steps
Plan
Implementation
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Comprehensive Economic Development Strategic Plan
Scope of Work
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Tasks – Commerce and Town Staffs
Data Analysis (Community Profile)
NC Commerce Labor and Economic Analysis Division (LEAD)
Community Assessment
Work Team [NCRPC and Town staff]
Analysis of Existing Local and Regional Plans
Work Team
Resource Analysis (to implement strategies)
Work Team
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Comprehensive Economic Development Strategic Plan
Scope of Work
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Deliverables
Market Analysis
Work Team [NCRPC and Town staff]
Asset Map(s)
NCRPC staff
Strategic Implementation Plan
Work Team
Community Economic/Opportunities Profile
Work Team
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Comprehensive Economic Development Strategic Planning
Scope of Work
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Steps by Month
2017-2018
Mar
ch
April
May
June
July
August
Septe
mbe
r
Octo
ber
Novem
be
rD
ecem
be
r
January
Febru
ary
1.Community Tours and Preliminary
Discussions* *
2.Develop Plan Leadership and
Information Base* *
3.Analysis of Economic Development
Opportunities* * *
4. Action Planning * * * * *
5. Plan Implementation * * * * *
Tentative Schedule
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Mark Sutherland
Southeast Prosperity ZoneEconomic Development Planner
Resolution Requesting the Services of the NC Rural Planning Center for Assistance with development of an Economic Development Strategic Plan
WHEREAS the Board of Commissioners of the Town of Swansboro would like to request assistance with development of an Economic Development Strategic Plan and WHEREAS the Board of Commissioners would like assistance with this project from the North Carolina Department of Commerce, Rural Planning Center; and WHEREAS the Rural Planning Center and the Town have reached an agreement on the work to be performed; NOW THEREFORE BE IT RESOLVED that the Board of Commissioners of the Town of Swansboro hereby requests the Rural Planning Center to assist the Town with development of a Strategic Plan and is committed to the planning process and the implementation of this project when the work is completed. ADOPTED this the 11th day of July 2017. Attest: _____________________________ ________________________________
Paula W. Webb, Town Clerk Scott Chadwick, Mayor
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Proclamation Designating July as Park and Recreation Month
WHEREAS parks and recreation programs are an integral part of communities throughout this country, including the Town of Swansboro; and WHEREAS our parks and recreation are vitally important to establishing and maintaining the quality of life in our communities, ensuring the health of all citizens, and contributing to the economic and environmental well-being of a community and region; and WHEREAS parks and recreation programs build healthy, active communities that aid in the prevention of chronic disease, provide therapeutic recreation services for those who are mentally or physically disabled, and also improve the mental and emotional health of all citizens; and WHEREAS parks and recreation programs increase a community’s economic prosperity through increased property values, expansion of the local tax base, increased tourism, the attraction and retention of businesses, and crime reduction; and WHEREAS parks and recreation areas are fundamental to the environmental well-being of our community; and WHEREAS parks and natural recreation areas improve water quality, protect groundwater, prevent flooding, improve the quality of the air we breathe, provide vegetative buffers to development, and produce habitat for wildlife; and WHEREAS our parks and natural recreation areas ensure the ecological beauty of our community and provide a place for children and adults to connect with nature and recreate outdoors; and WHEREAS the U.S. House of Representatives has designated July as Parks and Recreation Month; and WHEREAS the Town of Swansboro recognizes the benefits derived from parks and recreation resources NOW THEREFORE, BE IT PROCLAIMED, that I, Scott Chadwick, Mayor of the Town of Swansboro, do hereby proclaim that July is recognized as Park and Recreation Month in the Town of Swansboro and urge all citizens to join me in celebrating. Witness my hand and Seal this 11th day of July, 2017.
_________________________________________ Scott Chadwick, Mayor Attest: _______________________________________ Paula W. Webb, Town Clerk
Board of Commissioners Meeting Agenda Item Submittal
Reviewed By: Town Manager 7/7/17 Finance Director Town Clerk Town Attorney Date Action Approved by Board: Action if different from Recommended:
______________________________________________ Item To Be Considered: Discussion on Voluntary Annexation Incentives Board Meeting Date: July 11, 2017 Prepared By: J. Scott Chase, AICP – Town Manager Overview: Mayor & Commissioners, With the amendment to NCGS 160A-58.64 barring involuntary annexation without referendum and the many undeveloped parcels within the Town of Swansboro’s Extraterritorial Jurisdiction and subsequent impact from future development on town assets (particularly Fire, Police and Stormwater), an incentive policy should be reviewed to entice property owners and developers into voluntarily annexing into the town limits to assist with cost recovery from related impact. In addition, without the Town providing water and sewer as a result of ONWASA, enticement into the town’s corporate limits is made further difficult without incentive. An immediate incentive that could be offered to a property owner, particularly a developer, would be to waive all permit fees and pay for partial connection for water/sewer for a new home and or business. Most recently, a minor plat subdivision has been brought to the town for approval for 4 lots located off Mt. Pleasant Road. The lots are situated contiguous to the corporate limits of Swansboro. As you are aware because of the partnership with the county (White Oak Fire District), these parcels will be served by municipal fire services. On occasion due to our mutual aid agreements and these parcels being within the extraterritorial jurisdiction of the town, police may respond to incidents as well. Last, in managing the town’s stormwater infrastructure, these properties would be assessed a stormwater utility fee that would serve in helping to pay for ditch maintenance in partnership with NCDOT along Mt. Pleasant Road. A quick analysis is being provided on the incentive and the return on investment back to the Town as a result: For a 2,000 SF dwelling, permit fees will typically cost (one-time) $3,577 including stormwater fees and sidewalk in lieu of. Depending on the value of the home, $100/SF, the annual taxes (town only) would equal $700/year. To fully recoup the waived permit fees for the 4-lot subdivision
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would be assumed in year 6. The parcels after the 6-year period would be contributing towards fire and police services in the form of tax collection and the annual stormwater fee. In addition, the parcels would be added customers for solid waste collection. As indicated in the 10-year analysis below, it is estimated without the parcels being in town limits, the parcels will result in an assumed loss after the 10-year period. In year 10, the non-annexed parcels within this minor plat subdivision will begin to cost the town in non-taxable provided services based on one-time permit fees. Assuming a consumer price index increase to provide services, a loss will occur prior to the 10-year period. Based on the table below, the difference in cost recovery over a 10-year period with incentives is $9,221 in favor to the town. Please note the minor subdivision is allowed by right.
Not in Town limits (revenue) – 4 residential building lots – permit revenue/sidewalk fee in lieu of
Annexed in Town limits (w SW/SW fee/tax) Incentive revenue
Police/Fire Expenditures as % of tax
Road Maintenance not required DOT road
Ditch/SW Maintenance
ROI to Town w incentive/ year
ROI to Town w/o incentive/year
Gains w/ incentive
Year 1 $14,308 ($10,587) $1,008 $0 $242 ($10,587) $13,058 ($10,587) Year 2 $0 $3,721 $1,008 $0 $242 $2,471 ($1,250) ($8,116) Year 3 $0 $3,721 $1,008 $0 $242 $2,471 ($1,250) ($5,645) Year 4 $0 $3,721 $1,008 $0 $242 $2,471 ($1,250) ($3,174) Year 5 $0 $3,721 $1,008 $0 $242 $2,471 ($1,250) ($703) Year 6 $0 $3,721 $1,008 $0 $242 $2,471 ($1,250) $1,768 Year 7 $0 $3,721 $1,008 $0 $242 $2,471 ($1,250) $4,239 Year 8 $0 $3,721 $1,008 $0 $242 $2,471 ($1,250) $6,710 Year 9 $0 $3,721 $1,008 $0 $242 $2,471 ($1,250) $9,181 Year 10 $0 $3,721 $1,008 $0 $242 $2,471 ($1,250) $11,562 Total $14,308 $26,623 $10,080 $0 $2,420 $11,652 $2,431 $11,652
Not all voluntary annexation petitions would be a good fit for the town. However, with the properties along Mt. Pleasant Road, the town would not have to provide road maintenance as new streets are not being dedicated to the town. Background Attachment(s): Town boundary map 4-lot minor plat Recommended Action: After discussion and if desired, direct staff to bring proposal for future amendments to the Town’s Code of Ordinances for voluntary annexation incentives and policy.
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Department Reports for June 2017 1
Administrative Services
• Building permits sold for the month of June: 42 residential/commercial combined $6,996.96 total
fees collected - included 9 re-inspections.
• ONWASA payments taken 1023, new service setups 78, other transactions 54.
• 17 work orders generated for Public Works.
• Stormwater Fees collected in June $2,859.00. Remaining estimated balance 16/17 $6,173.50.
• HR related items estimated at 18.5 hours (includes new hire processing, interviews, timesheets,
policy review, employment verifications, benefit submittals, preparation of job
descriptions/submittals/postings etc.).
• Town website updates continue (including Homepage articles/minutes/agendas/calendar, etc.).
The 2017/2018 Budget and fee revisions have been uploaded to the Homepage, Finance Page,
Stormwater and Solid Waste Information Pages.
• Town Website Home Page visits in June 8018. Total Page Views 23,159.
• Developed monthly agenda packets and minutes/distributed for all meetings of Board of
Commissioners, Planning Board, Historic Preservation Commission - a staff representative
attended each meeting, and prepared meeting follow-ups.
• Prepared/distributed Meeting Highlights for June.
• Compiled/formatted the monthly Department Reports for June from all departments.
• Prepared/distributed public hearing (LUP Update) and meeting notices (July 25 cancellation) for
upcoming meetings.
• Researched Fire Department structure makeup/establishment for future PSB Sleeping Quarters
Grand Opening
• Open enrollment for United Healthcare Benefit – Account setup
• E911 update for Port West
• Met with Primus Contractors onsite at PSB to discuss project delays
• Met with Swansboro Music and Pawn to discuss sound system and microphone usage to better
improve quality at meetings
• Met with Manager and Finance Director to discuss IT issues and other matters
• Go to Meeting with ClearGov for account setup instructions
• Attended Chamber Banquet – June 7
• Received/completed public records request on manager contracts and financial transactions
• Competed OSHA annual forms for posting
• Researched SB 155 Brunch Bill – prepared agenda item for meeting
• Prepared Special Use Permit/Swansboro United Methodist Church – wayfinding signs for
recording at Register of Deeds.
• Working on first quarter stormwater billing for 2017/2018
• All beer/wine licenses for 2017/2018 paid $748.75 collected
• Working with Gov Office on website banner update
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Department Reports for June 2017 2
Finance • Sales & Use Tax received in June 2017 - $70,328
