BOARD OF COUNTY COMMISSIONERS AGENDA THURSDAY, … · 15/02/2018 · Highlights of the meeting...

BOARD OF COUNTY COMMISSIONERS AGENDA THURSDAY, FEBRUARY 15, 2018, 9:00AM COMMISSION CHAMBERS, ROOM B-11

I. PROCLAMATIONS/PRESENTATIONS

II. UNFINISHED BUSINESS

1. Update on Kansas Expocentre master plan/renovations.

III. CONSENT AGENDA

1. Acknowledge receipt of the November 28, 2017 minutes of the Parks + Recreation Advisory/ Advocacy Board meeting.

2. Acknowledge receipt and consider approval of the Shawnee County Fire District #2 Treasurer's Bond-County Clerk.

3. Acknowledge receipt and consider approval of the Auburn Township Treasurer's Bond-County Clerk.

IV. NEW BUSINESS

A. COUNTY CLERK- Cynthia Beck

I. Consider all voucher payments.

2. Consider correction orders.

B. PUBLIC WORKS/SOLID WASTE-Tom Vlach

1. Consider authorization and execution of the following contracts with Osage Rural Water District No. 8 for adjustment of utilities for the following projects with funding from the Special Bridge Fund:

(a) Contract C58-2018 for the 291h Street over un-named tributary to Mission Creek culvert

replacement project at an estimated expenditure of $21,407.45 not to exceed $24,000.00. (b) Contract C59-2018 for the SW 89th Street over unnamed tributaries to the Wakarusa culvert

replacement project with an estimated cost not to exceed $3,000.00. (c) Contract C60-2018 for the SW Crawford Road over un-named tributaries to the middle

branch of the Wakarusa River culvert replacement project with an estimated cost not to exceed $3,000.00.

(d) Contract C61-2018 for the SW Crawford Road over un-named tributaries to Wakarusa culvert replacement project with an estimated cost not to exceed $3,000.00.

(e) Contract C62-2018 for the SW Douglas Road over un-named tributaries to Wakarusa culvert replacement project with an estimated cost not to exceed $3,000.00.

C. PARKS + RECREATION-John Knight

1. Consider approval of the Lake Shawnee restrictions and closings for 2018 community events.

2. Consider awarding the bid to SlidePros for refurbishing a spray feature and slide at Blaisdell Family Aquatic Center in Gage Park in an amount of$13,020.00 and authorization and execution of Contract C63-2018 for same, payable from the Capital Maintenance 3R Fund-Aquatics.

D. HEALTH AGENCY- Linda Ochs

1. Consider out-of-state travel for one Health Dept. Finance staff member to attend the National Government Finance Officers Association Conference in St. Louis at a cost of $1,141.00 and the possibility of a $475.00 scholarship that could result in a cost of$666.00 if awarded.

2. Consider approval of Resolution No. 2018-8 authorizing the destruction of39 boxes of medical records, WIC records, billing records, child care licensing records and communicable disease investigation records with destruction dates of December 31, 2012 through January 19, 2018-Commissioner Cook.

E. CORRECTIONS -Brian Cole

1. Consider approval of request to fill one Account Clerk II position for the Juvenile Detention Center with a salary, including benefits, of$41,784.00.

F. INFORMATION TECHNOLOGY- Pat Oblander

1. Consider approval of request for seven employees (two County Clerk employees; two Information Technology employees; two Human Resource/Payroll employees; and one Audit Finance employee) for out-of-state travel to attend the 2018 Superion SPARK Customer Summit weeklong event at a cost of approximately $13,000.00.

G. SHERIFF'S OFFICE - Sheriff Jones

1. Consider approval of request to fill two additional patrolman positions that were not included in the 2018 budget but funding is available.

V. ADMINISTRATIVE COMMUNICATIONS

VI. EXECUTIVE SESSIONS

Shawnee 1 ~ounty "-' ~ , ! ; P.arKs+ ~ recreation February 6, 2018

To:

From:

Re:

Board of Commissioners Shawnee County

John E. Knight, Directo~ Parks + Recreation

SCP+R Advisory/Advocacy Board November 2017 Minutes Administration

Ill~ I

Purpose: Board of Commissioners acceptance pertaining to the attached documents from the November 2017 Shawnee County Parks + Recreation Advisory/Advocacy Board Meeting is requested. Highlights of the meeting included final discussion on the SCP+R Proposed Action Plan 2018 memo, Chris Fisher's resignation, advocates for issues, CIP Report-Bathhouse renovation presentation, Directors Report, and public comment as included in the supporting documentation.

Justification: The Shawnee County Parks + Recreation Advisory/ Advocacy Board was formed through Contract 304-2011 and 313-2011. The Board was organized exclusively to provide input, assistance, feedback and support to the department and its director, as well as provide advice and information to the Board of County Commissioners of the County of Shawnee, Kansas, and provide the public an avenue for input and feedback as well.

The scope of the board's purpose is to provide advisory and advocacy input only and it shall not retain any binding authority over final decisions by the Director and/or the Board of County Commissioners ofthe County of Shawnee, Kansas.

JEK/blt Attachments

parks.snco.us

Shawnee 1 ~ounty '-"\, r!; P.arKs+ . -! recreat1on

Advisory/Advocate Board Board Meeting Minutes

11/28/2017- 5:30PM Shawnee North Community Center

Sharri Black, Teresa Miller, Joe Ledbetter, Jim Martin, City District #4 July 2010 City District #1 July 2018 City District #2 July 2020 City District #3 July 2018

Eric Cortez, Vacant, Kent Pellegrino, City District #5 July 2018 City District #6 July 2020 City District #7 July 2018

Kathleen Cummings, City District #8 July 2020

Terri Roberts, Kristen Brunkow-OShea, Vice- Chair Vacant, L.J. Polly, Chair City District #9 July 2018 County District #1 July 2020 County District #1 July 2018 County District #2 July 2018

Dick Ketterman, Chris Fisher, Secretary County District #3 July 2018

Mike Morse, Randy Luebbe, County Dist. #2 July 2020 County District #3 July 2020 Deputy Director, Ex-Officio

I. Call to Order Polly a. Roll Call Present/ Absent - as noted above Pellegrino

II. Minutes Polly a. Motion to approve- OShea, Second- Roberts; Unanimous

III. Old Business Final discussion on Long Term Funding Memo to BCC Martin a. Long Term Funding Memo intended to be proposed to BCC; memo has not been changed at all since the

last discussion and it serves two basic purposes listed below. i. Memo does not lay out funding sources for projects, they are all examples only of potential

funding. ii. Memo is requesting BCC to allow SCP+R to form a group to look into and assess findings- both

funding Capital and Deferred Maintenance and an independent review of the community centers b. Motion to vote to provide SCP+R staff the memo to use as a communication tool to propose to Board of

County Commissioners to empower staff to begin the process - Martin, Second- OShea i. Discussion (see Attachment A, pg 1-2)

IV. New Business Polly

v.

a. Resignation of Chris Fisher- end of December (County District #3); thank you to Chris. b. Advocates for Committees - replace committee structure. Allow individuals to pursue interests in SCP+R

and get involved. Committee structure seems less effective. Polly will make contact with each member to gauge interest. Ideally he would contact advocates prior to each meeting and then ask if they have a report, need, etc.

i. Polly suggested Roberts be the accreditation advocate. Black agreed to assist. ii. Roberts made note of now three vacant positions. OShea reaching out to Brendan Jenson.

Committee Reports (Attachment A, page 2-3) a. Community Relations pg 2 Cortez

parks.snco.us

·;·-~···' '':.' ·~", ': ·-" ·:r_·:,,- -, •3137SE29thStreet•Topeka,KS 66605•(785)251-2600

b. Accreditation pg 2 c. Ad Hoc Committee Report on Lane Gardens pg 2 d. Ad Hoc Committee Report on Administration of Attendance pg 2 e. CIP Report- Lake Shawnee Bathhouse Renovation pg 2

Roberts Roberts Pellegrino Martin

VI. Directors Report (Attachment B) Knight

VII.

a. Updates on improvements and renovations - Sheldon Study, Western Street Fence, Lingo Livery/Blacksmith Shop, Irrigation Project- John Bell, Supervisor

(57 min) Motion to extend 15 minutes- Pellegrino; Second- Ledbetter; Unanimous

b. Capital Outlay Fund Request 2018, originally submitted May '17 (Attachment C) i. Roberts - has concerns with replacing grass with artificial turf, increasing cancer risks of utilizing

field turf 1. Knight- has identified the rubber as the culprit so more sand is being used as fill

ii. Ketterman- Billard Pool revenues; requests year end aquatics report, splash pad

Public Comment (Attachment A, page 3-5) Polly

VIII. Board Comment Polly a. Ledbetter- expressed thanks for pictures of Ward-Meade, has been working on the Sheldon Study.

Momentum 2022, Place Committee trying to get infrastructure to include SCP+R.

IX. Adjournment 6:55pm

Next meeting: schedule pending approval of board

Attachment A

III. Old Business

Ledbetter -Not disagreeing with anything Jim is saying. Met with Director Knight about centers and having this group review. Discussion was had concerning purpose of community centers in 2018 and come up with ideas to close, convert, privatize, repurpose. Inquired as to if the Director is still interested

in that or not.

Knight - I knew the process was ongoing. Staff has started at Hillcrest to engage the public on purpose and what the public wants in that community center. Nothing being accomplished will hinder renovations already started nor will it prohibit this group or another group reviewing the entire community center operations. Not opposed to having an outside group review and would recommend to

the commissioners a plan of action.

Ledbetter- Favor or opposed to having this advisory group review the centers?

Knight- Not opposed to this group or any outside group review.

Ketterman- Not familiar with all of them but the ones in the city are very important for those communities they are in. Reminded the board of his personal history communication with private entity.

Martin- #1 nobody is saying close anything. Independent look at the community centers. What is being discussed is a task far beyond the ability of this group to do and read what is needed; this group

does not want to get into the duties. If you live in the community, we need a fresh look at it. The first step is to gather public comment and then tum it over. Personal perceptions you can't get away from in this community. From top to bottom for the next 50 years. We can't do that in a small way. Independence is #1, input is needed but all aspects can't be covered by such a diverse community center system which is a system within the park system. This memo gives SCP+R the authority/support to take it further.

Miller - Suggestion for community centers information, go to your schools and get feedback. Take a form letter to kids at school to take home to the family and ask 'why don't you go to community centers?' Willing to assist in her area to find out why people don't go to the community centers.

Martin- That is the exact intent, need an initial idea and this board is the start of this using the memo as the first step. Public information gathering then trying to get something started to review for 50

years down the road.

Ketterman- Board only has power of recommendation and support. Not against having someone

totally independent review the centers.

Martin- This begins the step or steps of the process.

Polly- Asked if more discussion is needed?

Roberts- Have to vote to call the question. An affir.mative vote will end discussion. Roberts

motion as such.

Polly- Need a second on the motion; Martin- Second; vote resulted 7-4

Polly - Jim, if we vote affirmative, what happens next?

1

Attachment A

Martin - This memo goes to the Director then it is their prerogative to take to the commissioners

as communication from this board.

Polly- All ~n favor of master plan implementation. Unanimous - Thank you Jim for all your work

on this.

Additional Comments -

Ledbetter - wishes to put a concern out on record. My only opposition to this is I do not like the idea of a special district. The County Commission needs to fund Parks + Recreation. Even though they

can appoint a special district, that is a political change, so I think that is a separate issue.

Martin- Reading carefully, the memo does not recommend that (special district as a funding

source). It only lists that as an example and the board is not recommending that, it is simply an example

as potential funding.

V. Committee Reports

a. Community Relations No report Cortez b. Accreditation Roberts

i. Brian is coordinating team captain meetings to review their chapters. Will have some documents for some sort of review, not final review, available the end of December.

c. Ad Hoc Committee Report on Lane Gardens Roberts i. Public discussion set for December 11, 530-7pm (90 min), information has been

distributed (see Oct minutes), lots of information as to what it is or what it isn't, met the notice requirements to engage the public, did commit to getting one of the commissioners a report on this topic.

d. Ad Hoc Committee Report on Administration of Attendance Pellegrino i. Minutes out within a week or so of this meeting rather than 30 days later. Rather

than my handwritten attendance, Randy will help compile into an excel format. It will get sent to commissioners, city council along with this board and hopefully if people see attendance it will make more of an impact.

e. CIP Report- Lake Shawnee (bathhouse) Martin i. Information update of bathhouse (map), history, pictures of building. Current

condition, purpose is to see if what can it be used for and in what manner. The entire northeast cove is being evaluated. What if???

n. Renovate into 1 or 2 event spaces, approximately 1500' sq ft and 2700' sq ft, done in 1-3 phases, revenue producing venue for next 50 years. Doesn't have costs at this time but it would produce revenue to help SCP+R and the community. Comments included previous discussion about adventure area, maintenance area. Aspects could include interpretive signage of historical buildings or significance to the area.

iii. Video showcasing options. iv. Great presentation by Martin.

2

Attachment A

VII. Public Comment (Attachment A, page 3) Polly

Jimmy Hubbard - Shawnee Boat & Ski Club; met with Brian and Shawn to identify concerns of his club such as safety, NE cove has been home to club since 1954, maritime laws concerning water safety/activities were expressed to them. Never saw an actual plan yet to date so I would appreciate public access to any plan and wants to be involved with input. Is there an over abundance of requests for dining facilities at the Bettis location as shown in the first option?

Knight- Not an over abundance of rentals but Reynolds Lodge is booked quite often as soon as it is available for bookings- wknds, holidays, those types of things.

Hubbard- So the funds being looked at because we can't accommodate the public needs now, we need to build something like that in that historical bldg?

Knight- Yes

Roberts - I asked that question because I raised the questions about public kitchens, even at Gage Park, all the places that can be rented are rented, no open wknds. Apparently the needs assessment has reflected that we have inadequate community space for events as it is related to kitchens.

Richard Price - Shawnee Boat & Ski Club; how many of the members of the board fish or do water sports on the lake; so half of you are kinda familiar with the lake. And the sign at Lake Shawnee that says best place in KS, that is because it is a lake for fishing and boating, water sports, jet skis. Jim, I suggest updating the map of the cove instead of 'Topeka Ski Club' that is a snow ski group that meets in Topeka and not the lake; that is a 'Shawnee Boat & Ski Club' facility you marked and I think that would be good. I read quick numbers on the facility you are going to build, $1.5 million, if you rent that every single day for 10 years, you would recoup that money using about the avg of what you rent things out for. I am not sure how much Bettis is rented, 100%, 50%?

Knight- Bettis is a unique thing because,

Price - The price is way up there, I am not sure you are not renting it I 00%, I am sure there are cheaper more people, but what you are going to have to charge after all the facilities you do, I am not sure you are going to come out on that.

Knight- Ok

Harold Green - Is there any long term plan to dredge any of that cove where you talking about putting any ofthat stuff in and widening it?

Knight- We realize it is going to need to be dredged someday, I don't know, that is a pretty big monster.

Green- At the last meeting you talked about putting the paddleboats down there, opening a hole, I assume you are going to cut part of the dock off and put it in there to park the boats in there, and adding a bunch of other things you possibly talked about adding. I think before you do any of that, everybody needs to go out there get in one of those paddle boats and paddle around that little area you're contending to put this in and see how much fun you have, how long it takes, and if you are willing to want to come back time after time to do it in that small little area or is your ultimate goal to stretch out even further into that and take more of that cove, long term.

3

Attachment A

Price - And get in that boat ramp with the only traffic you are going to see and get in an accident and see where we go.

Connie Globe (?) - Yeah, that is my main concern, my name is Connie Globe(?), I have been a member of the Shawnee Boat & Ski Club since 1985, my concern is the safety of the paddleboats with all the boats in that area of cove, that is my main concern.

Hubbard - One more question, so you did the survey online, whether it be a market survey or anything like that, what was the outcome of that? You had multiple items things like inflatable items that would be stationary into the water and things like that.

Knight - I found out I was not near as cool as I thought I was because all the things I thought the kids would like, they didn't rate very well.

Jimmy Hubbard - I moved out to Phoenix AZ for the military and they have that at Lake (?) and stuff like that. Not only are you talking about needing 24 hour surveillance, on that type of equipment, whether it be zip lines or structures into the water, you have to make sure your emergency response teams are in an adequate position to support that also, being a part of the Shawnee Heights Fire Department too.

Polly- Anybody else?

Roberts- We have that data that was collected that Jim put that presentation together and we can provide you with that data.

Miller - Is the concern with all the paddleboats in that cove? Isn't that the area where the ski jump is located? Be concerned as there may be a road down in that cove.

Green - The concern is more of when the paddleboats are in that area, the boats, jet skis, whatever will put a natural wake out and it will go right into the paddleboat area. They have a huge area right now, they have a much larger area now to run around in, put them down in a little pen, they will stop coming back. Is the intent to draw people from the city or the softball diamonds to use the area? Just my contention is that you put all these people in this little area with all those items, it would be like all of us trying to get on something in here in this room, it would be dangerous and not be fun.

Price - One of the questions on the thing, the standup paddleboard, can you imagine what happens with that, when a wake surfer comes through with a 3' wave, they are going to get hurt, there is no way around that.

Ledbetter- Motion to extend 10 minutes, Second - Roberts; Unanimous

Hubbard - Explained cabling system as he dives that area, wake explanation no matter who is on the lake, a boater creates a hazard for non motorized vessels.

Green - There is a lot of lake not being used, showed guide with golfers in forefront, expressed lots of water open, that is area that can be utilized.

(Gentlemen)- Deer Creek Trail goal ?

Knight - Trail with funding is to come up to about where 25th Street is located, then the goal is to go south and over the bridge at 29th Street. My goal is to get public works to help with that.

4

Attachment A

Ketterman - Personal experience at Lake of the Ozarks on a vessel encountered a wake hazard.

Hubbard - Lake closing, restrictions, buoys affect the general public who are not aware of maritime law. Rescues have to be made as new users do not see anything other than an open body of water and they go out and create hazards. It just needs to be looked at more extensively.

Connie - Open invite to advisory board to come out to the ski club in the springtime and members will take you out to see what it is like to experience wakes, cove area, waves, etc.

Polly - Time expiring

Hubbard- Thank you for your time

Visitors and board {applause} recognize each other and note good discussion.

5

A#o.ch~eA-\- B

Advisory/Advocate Board Meeting 11/28/2017 5:30PM

Shawnee North Community Center Sharri Black~ Teresa Miller, Joe Ledbetter, Jim Martin~ Eric Cort~ Vacant. Kent Pellegrino, Kathleen Cummings, Secretary, Terri Roberts, Vice-Chair, Kristen Brunkow-0 'Shea, Vacant. L.J. Polly. Chail; Dick Ketterman~ Chris Fisher, Mike Morse, and Randy Luebbe, Ex-Officio

Brief update from John Bell regarding tile multiple projects underway at Old Prairie Town/Ward-Meade Botanical Garden.

Charles Sheldon Study Update: Installation of an HVAC system, Staining the cedar shake shingles, Painting the trim, and Refurbishing the front door,

are on the agenda for IMP committee consideration.

Shawnee 1 £ounty ".', , f; P.arKS+ . ~ recreat1on


Shawnee North Community Center Sharri Black~ Teresa Miller, Joe Ledbettet; Jim MartinJ Eric Cortez~ Vacant, Kent Pellegrino, Kathleen Cummings, Secretary, Terri Roberts, Vice-Chair; Kristen Brunkow~O 'Shea, Vacant, L.J. Polly. Chair, Dick Ketterman, Chris Fisher; Mike Morse, and Randy Luebbe, Ex-Officio

Brief update from John Bell regarding the multiple projeets underway at Old Prairie Town/Ward-Meade Botanical Garden.

Western St. Fence Update: Aspen Fence has removed old fence and Installation of the new fence is currently underway. Estimated project completion is mid-December, 2017.

Sha:.wneei(Sty ,1. '1 'f ~ P.ar + ~ recreation


Shawnee North Community Center Sharri Black, Teresa Miller, Joe Ledbetter, Jim Martin, Eric Cortez, Vacant, Kent Pellegrino, Kathleen Cummings, Secretary. Terri Roberts, Vice-Chair; Kristen Brunkow-0 'SheaJ Vacant, L.J. Polly, Chair, Dick Ketterman. Chris Fisher; Mike Morse, and Randy Luebbe, Ex-Officio

Brief update from John BeD regarding the multiple projects underway at Old Prairie Town/Ward-Meade Botanical Garden.

Lingo Livery Stable and Blacksmith Roof Replacement Update: --COMPLETED--

Project was completed by Gardner Roofmg. Contingency fund was used to replace some rotted wood underlayment.

Shawnee 1 £ounty "''\, , f ~ f!&rKS+ . ~ recreation


Shawnee North CommunitY Center Sharri Black, Teresa Miller, Joe Ledbetter, Jim Martin1 Eric Cortez, Vacant, Kent Pellegrino, Kathleen Cummings, Secretary, Terri Roberts, Vice-Chair, Kristen Brunkow-0 'Shea, Vacant, L.J. Polly, Chair. Dick Ketterman. Chris Fishet; Mike Morse, and Randy Luebbe, Ex-Officio

Brief update from John Bell regarding the multiple projects underway at Old Prairie Town/Ward:.. Meade Botanical Garden.

Irrigation Project Update: Currently being installed. Estimated completion date is late January, 2018.

Shawnee1~ounty ~',, f; f!8fKS+ . ~ recreat1on

A+\-Ae ~~"-\ C.


Shawnee North Community Center Sharri Black, Teresa Miller; Joe Ledbetter, Jim Martin. Eric Cortez, Vacant.. Kent Pellegrino, Kathleen Cummings, Secretary, Terri Roberts, Vice-Chair, Kristen Brunkow-O~Shea, Vacant, L.J. Polly, Chair; Dick Ketterman, Chris Fishm; Mike Mors~ and Randy Luebbe, Ex-Officio

VI. Directors Report Knight b. Capital Outlay Fm1d Request for 2018

This request was part of the original budget submission in May of 2017. The Board ofCommissioners typically have these items placed on an upcoming agenda and review all departments requests.

Shawnee1~ounty ".',, f; P.arKS+ -: recreation


Shawnee North Community Center Sharri Black1 Teresa Miller, Joe Ledbetter, Jzm Martin. Eric Cortez, Vacant. Kent Pellegrino, Kathleen Cummings, Secreta~ Terri Roberts, Vice-Chair, Kristen Brunkow-o~shea, Vacant. L.J. Poll~ Chair, Dick Ketterman, Chris Fisher. Mike Morse~ and Randy Luebbet Ex-Offzcio

Priority 1 Adventure Course Development $450,000 Revenue Generating- The Lake Shawnee Family Adventure park project was put in motion when the swim beach was closed This project will enhance Lake Shawnee which follows the master plan, generate revenues and to become one of the elite destinations in Kansas.

Priority 2 Reservation Facility-Rowing Association (Phase 1) $500,000 Revenue Generating- Design and construction funding for Phase 1 of 3 phases. Phase 1 - interior rehabilitation and reconjiguration; future. phase 2 addition of restrooms, parking, exterior lakeview plaza and landscape and future phase 3 addition of exterior tiered seating and lakeside state area.

Shawnee 1 £ounty "-', 'f ~ P.arKS+ -! recreation


Shawnee North Community Center Sharri Black, Teresa Mille~; Joe Ledbetter, Jim Martin, Eric Cortez, Vacants Kent Pellegrino, Kathleen Cummings, Secretary, Te"i Roberts, Pice-Chair; Kristen Brunkow-0 7Shea, Vacant, L.J. Polly, Chair, Dick Ketterman Chris Fisher, Mike Morse~ and Randy Luebb~ Ex-Officio

Priority 3 Deer Creek Extension (1. 7 miles) $700,000 Non-Revenue Generating- This project is a continuation of the existing Deer Creek Trail that currently starts at SE 2nd Street and continues south to SE 1Oth Street. The proposed project starts at SE 1Oth Street and will continue south 1. 7 miles to Domwood Park

Shawnee 1 ~ounty "-. '\ ~ , f; P.BrKS+ '!. recreation

Advisory/ Advocate Board Meeting 11/28/2017 5:30PM

Shawnee North Community Center Sharri Black, Teresa Mule1; Joe Ledbetter, Jim Martin, Eric Cortez, Vacant_, Kent Pellegrino, Kathleen Cummings, Secretary. Te"i Roberts, Vice-Chair, Kristen Brunkow-O'Shea, Vacant, L.J. Pol~ Chait; Dick Ketterman .. Chris Fisher; Mike Morse, and Randy Luebbe, Ex-Officio

Priority 4 Girls Softball Complex Renovations (Phase 1) $500,000 Revenue Generating - Install artificial turf on infieltt foul territory and warning track of Fields 1 and 2 at Lake Shawnee Girls Softball Complex. These fields serve multiple organizations such as Shawnee County Girls Softball Association, Shawnee County Amateur Baseball Association~ Shawnee Heights High School and tournaments which include regional, state and national events.

Priority 5 Dornwood Sports Fields (Phase 2) $800,000 Non-Revenue Generating- Renovation of and relocation of concession standlrestrooms and relocation/upgrade of utility for all amenities. The building and park grounds could serve as a trail head for the new trail extension.

S.hawnee l(ounty "-', r f _; P.ar s+ -!. recreation


Shawnee North Community Center Sharri Black, Teresa Mille~; Joe Ledbetter, fzm Marti~ Eric Cortez, Vacant. Kent Pellegrino, Kathleen Cummings, Secretary. Terri Roberts, Vice-Chai~ Kristen Bru,nkow-O.Shea. Vilcant, L.J. PollX Chair, Dick Ketterman, Chris Fisher; Mike Morse~ and Randy Luebbe, Ex-Officio

Priority 6 Golf Course Bridges $305,000 Revenue Generating- This bridge is an essential part of LSGC on hole #15 course design. The golfer and maintenance staff utilize this bridge on a daily basis. The bridge has beenpartofthe course designfor 30+ years.

Priority 7 Splash Pad-Oakland/Billard Park $600,000 Non-Revenue Generating- To design a 2,100 square foot spray/splash pad with various features.

Priority 8 Technology Improvements (Wi-F) Bettis Complex $75,000 Non-Revenue Generating- Work with Shawnee County IT Department and/or private company to install hardware and necessary components in order to establish a WIFI network at the Bettis Sports Complex. • , , f

Shawnee l(ounty ' ' J1' . ear s+ . ~ recreat1on


Shawnee North Community Center Sharri Black, Teresa Miller, Joe Ledbetter, Jim Martin} Eric Cortez. Vacant, Kent Pellegrino~ Kathleen Cummings. Secretary, Terri Roberts, Jlice-ChaiJ; Kristen Brunkow-O'Shea~ Vacant L.J. PollYt ChaiT; Dick Ketterman:- Chris Fisher. Mike Morse. and Randy Luebbe, Ex-Officio

Priority 9 Hanger Family Preserve (Phase 2) $450,000 Non-Revenue Generating- Phase 2 would connect Ensley gardens, Lake Shawnee Junior pond and Lake Shawnee Arboretum into single continuous facility creating extensive trail expansion opportunities.

Priority 10 Elevator at Shawnee North Community Center $200,000 Non-Revenue Generating- Purpose to make building ADA Accessible. Full analysis is needed to determine the future of the building.

Shawnee l(unty "', , f; P.ar s+ . "! recreation

Advisory/Advocacy Board Attendance X= Present 0 =Absent

2017-2018 Aug Sept Oct Nov Dec Jan Feb Mar Apr May June July

Sharri Black - City District 1 -July 2018 X X 0 X

Teresa Miller- City District #2 -July 2020 X 0 X X

Joe Ledbetter - City District #3 -July 2018 X X X X

Jim Martin - City District #4- July 2020 X X X X I Eric Cortez - City District #5 - July 2018 0 0 X X I

I I

Vacant - City District #6 - July 2020 0 0 0 0

Kent Pellegrino - City District #7 -July 2018 X X X X

Kathleen Cummings -City District #8 - July 2020 X X X X -

Terri Roberts -Vice Chair- City District #9 -July 2018 X X X X

Vacant - County District 1 - July 2018 0 0 0 0

Kristen Brunkow-O'Shea - County District #1 - July 2020 X X 0 X

Dick Ketterman - County District #2 -July 2020 X X 0 X

L.J. Polly - Chair - County District #2 -July 2018 X X 0 X

Chris Fisher- County District #3 -July 2018 0 X 0 0

Mike Morse -County District #3 -July 2020 X X X 0

Randy Luebbe -Deputy Director - Ex-Officio X X X X -~- ---·- -- --

l.V.Iern...o:ra.:n..d'Urn.

DATE: February 9, 2018

Shawnee County

Office of County Clerk CYNTHIA A. BECK

785-251-4155 Fax 785-251-4912 200 SE 7'h Street Room 107 www.snco.us Topeka, Kansas 66603-3963

TO: BOARD OF COUNTY COMMISSIONERS

FROM: Cynthia A. Bec~ee County Clerk

RE: Shawnee County Fire District #2 Treasurer's Bond

Please acknowledge receipt and consider approval of the following bond:

Shawnee County Fire District #2 Treasurer's Bond - Barry A. Brown Effective February 8, 2018- February 8, 2019 - $10,000

Thank you for your consideration.

CAB/ced

Attachment:

fire dis! bonds.doc/teasbonds/db

MER CHAN~ BONDING COMPANY,.

MERCHANTS BONDING COMPANY (MUTUAL) P.O. BOX 14498, DES MOINES, lA 50306-3498

PHONE: (800) 678-8171 FAX: (515) 243-3854

OFFICIAL BOND THE STATE OF _____ K_an_s_as ___ _

_________________ COUNTY BOND No. --~K::.::S:.....4...:..;7c..::6...:..16"----

KNOW ALL PERSONS BY THESE PRESENTS:

That we BARRY A. BROWN ------------------~~~--------------------

as Principal, and Merchants Bonding Company (Mutual) , a corporation duly licensed to do business in the State of Kansas , as Surety, are held and firmly bound unto Shawnee County Fire District #2

in the penal sum of ---------------------------------------____________ T:::..ce:.c::n:.....:Th:..::..:o..::u::..:san=d-=D:...:o:.:.:ll=ar:.:.s ___________ ( $10,000.00 ) Dollars.

THE CONDITION OF THIS OBLIGATION IS SUCH, that whereas the above bounden Principal was duly elected or appointed to the office of

----------------------~------------------------------------------on the day of for the term beginning on the 8th day of February 2018 and ending on the 8th day of February 2019

NOW THEREFORE, if the Principal shall faithfully perform and discharge all the duties of said office during his/her continuance therein then the above obligation to be void, to otherwise to remain in full force and effect.

PROVIDED, HOWEVER, that regardless of the number of years this bond may remain in force and the number of claims which may be made against this bond, the liability of the Surety shall not be cumulative and the aggregate liability of the Surety for any and all claims, suits, or actions under this bond shall not exceed the amount stated above. Any revision of the bond amount shall not be cumulative.

PROVIDED, FURTHER, that this bond may be canceled by the Surety by sending written notice to the party to whom this bond is payable stating that, not less than thirty (30) days thereafter, the Surety's liability hereunder shall terminate as to subsequent acts of the Principal.

Signed and dated this 1st day of December 2017

Principal Countersigned (if required):

By: -----------------------------Taken and approved this ______ day of _________________________ . ___ , --·---·.

Approving Ofi'icer

OATH OF OFFICE THE STATE OF ______ K_an--=..;sa..::s ___ ___

County

I,-----------------· solemnly swear that 1 will support the Constitution of the United States and the Constitution of the

State of ___________ K_an_s_as __________ , and that 1 will faithfully and honestly discharge the duties of the officA ''')On which I am about to

enter, to the best of my ability.

ATTEST: Board of County Commissioners

Cynthia A. Beck, Shawnee County Clerk Kevin J. Cook, Chair

:1VIe~o:ra.:n..du......._


Shawnee County

Office of County Clerk CYNTHIA A. BECK

785-251-4155 Fax 785-251-4912 200 SE 71

h Street Room 107 www.snco.us Topeka, Kansas 66603-3963

TO:

FROM:

BOARD OF C~~I; COMMISSIONERS

Cynthia A. Bec~fw"nee County Clerk

RE: Auburn Township Treasurer's Bond

Please acknowledge receipt and consider approval of the following bond:

Auburn Township Treasurer's Bond Effective February 8th, 2018- February 8th, 2019 Barry A. Brown- $10,000

Thank you for your consideration.

CAB/ced

Attachment:

twpbonds.doc/townships/db

MERCHAN~ BONDING COMPANYT.

MERCHANTS BONDING COMPANY (MUTUAL) P.O. BOX 14498, DES MOINES, IA 50306-3498 PHONE: (800) 678-8171 FAX: (515) 243-3854

OFFICIAL BOND THE STATE OF ____ K_an_sa_s ___ _

__________________________ COUNTY BOND No. _ ___:::.K::.::S:._4...:.;7:..::6~17.:....___

KNOW ALL PERSONS BY THESE PRESENTS:

That we BARRY A BRO\VN ---------------------------------------------------------------------------as Principal, and Merchants Bonding Company (Mutuair , a corporation duly licensed to do business in the state of Kansas , as Surety, are held and firmly bound unto Auburn Township

--------------------------------------------------------------------in the penal sum of Ten Thousand Dollars ...::::$-=-1 0:2., 0.:..:0:...:.0.:...::. 0-=-0 ___ ) Dollars.

THE CONDITION OF THIS OBLIGATION IS SUCH, that whereas the above bounden Principal was duly elected or appointed to the office of ------------------------------------------------------------------on the day of for the term beginning on the 8th day of February 2018 and ending on the 8th day of February 2019

NOW THEREFORE, if the Principal shall faithfully perform and discharge all the duties of said office during his/her continuance therein then the above obligation to be void, to otherwise to remain in full force and effect.

PROVIDED, HOWEVER, that regardless of the number of years this bond may remain in force and the number of claims which may be made against this bond, the liability of the Surety shall not be cumulative and the aggregate liability of the Surety for any and all claims, suits, or actions under this bond shall not exceed the amount stated above. Any revision of the bond amount shall not be cumulative.

PROVIDED, FURTHER, that this bond may be canceled by the Surety by sending written notice to the party to whom this bond is payable stating that, not less than thirty (30) days thereafter, the Surety's liability hereunder shall terminate as to subsequent acts of the Principal.

Signed and dated this 1st day of December 2017

BARRY A. BROWN~

Byt~ tZ. ---------P-rin-cip-al-

Countersigned (if required):

By: ----------------------------Taken and approved this ------· dayof ______________________________ , ____ ~-

Approving Officer

OATH OF OFFICE THE STATE OF _____ .:...::K.:...::ans_a_s ___ _

County

I,--------------------------' solemnly swear that I will support the Constitution of the United States and the Constitution of the

State of __________ K_ans __ a-=-s _________ ,and that 1 will faithfully and honestly discharge the duties of the office upon which I am about to

enter, to the best of my ability.

ATTEST: Board of County Commissioners

Cynthia A. Beck, Shawnee County Clerk Kevin J. Cook, Chair

Shawnee County ~I It Department of Public Works

1515 N.W. SALINE STREET o SUITE 200 o TOPEKA, KANSAS 66618-2867

MEMORANDUM


785-251-6101 FAX 785-251-4920

THOMAS C. VLACH, P.E. DIRECTOR OF PUBLIC WORKS

COUNTY ENGINEER

TO: Board of County Commissioners (Consent Agenda)

FROM: Michael M. Welch, P.E. 'M??j;;;-Civil Engineer II

RE: Utility Adjustment Agreement Culvert Replacement, Project No. S-171009.00

· SW 29th Street over Un-named Tributary to Mission Creek 0.34 mi East of SW West Union Road

The Public Works Department requests your approval of the attached agreement with Osage Rural Water District No. 8 concerning its facilities. The existing line will conflict with our construction. The line will be relocated at the Department's expense since the Districts facilities are located within a private easement outside the original road right-ofway.

The financial impact of this request is an estimated expenditure of $21,407.45, not to exceed $24,000.00. Funding for this request will come from the Special Bridge Fund, (Account No. 27SCOOO 202). No detrimental budgetary implications are anticipated as a result of the approval of this request.

We request your approval of the contract.

Attachments

cc: Tom Vlach File

SHAWNEE COUNTY CONTRACT NO. C- .Q,;' - zo_J$

SHAWNEE COUNTY PROJECT No. S-171 009.00 AN AGREEMENT RELATIVE To PERFORMING CERTAIN

WORK AND/OR THE OCCUPANCY OF THE COUNTY'S HIGHWAY RIGHT-OF-WAY BY THE FACILITIES OF A UTILITY

TIDS AGREEMENT, made and entered into by and between Osage County Rural Water District #8, Osage County, Kansas, hereinafter referred to as the "Company," and THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF SHAWNEE, KANSAS, hereinafter referred to as the "County."

WHEREAS, the County intends to replace a crossroad culvert on SW 29th Street over un-named Tributary to Mission Creek and located 0.34 miles East of SW West Union Road (hereinafter referred to as the "Project"); and

WHEREAS, the Company owns certain private right-of-way easement in the vicinity of the Project, such easement duly granted by the owners of the land upon which such easement is located and recorded in the office of the Register of Deeds of Shawnee County, Kansas. Such easement grants to the Company, among other things, the right to occupy and use the easement for Company's purposes; and

WHEREAS, the County has acquired certain right-of-way that overlaps all or a portion of Company's easement, but has not acquired Company's easement and therefore took such additional right-of-way subject to Company's easement; and

WHEREAS, a minor adjustment of the Company's facilities is required at an estimated cost of$ 21,407.45, not to exceed$ 24,000; and

WHEREAS, the County and the Company desire to enter into an agreement relative to occupancy of County highway right-of-way without need for the County to purchase the Company's easement or acquire a replacement easement for the Company and to pay for the Company to relocate all of its facilities at this time;

NOW THEREFORE, BE IT AGREED:

1. The County shall reimburse the Company to make the minor adjustments required to accommodate the County's Project. The parties agree that no additional adjustment to the Company's facilities will likely be necessary as a result of the County's Project, as shown by the plans for the above-encumbered Project. However, if in the judgment of the Company or the County additional adjustment is necessary, either as a result of this Project or future County projects in road right-of-way; or other use of the right-of-way by the County, then the County shall reimburse such expense to the Company

for a replacement private right-of-way for Company's use and further reimburse the Company for the cost of relocating the Company's facilities from the existing right-of-way to the replacement right-of-way.

2. That the Company will repair any damage to the County's right-of-way caused by actions of the Company or its contractor in the use of the County right-of-way.

3. That the County will pay for the cost of repairing any damage to the Company's easement, or facilities, caused by the actions of the County or its contractor.

4. That the Company will maintain its facilities in a manner which will not endanger the vehicular traffic on the highway.

IN WITNESS WHEREOF the parties hereto have duly executed this agreement, in

triplicate, on this __ day of , 20_.

BOARD OF SHAWNEE COUNTY COMMISSIONERS

RECOMMENDED BY:

Kevin J. Cook, Chairman Thomas C. Vlach, Director Shawnee County Public Works Department

ATTEST:

Cynthia A. Beck, Shawnee County Clerk

COMPANY

Osage County Rural Water District #8, Osage County, Kansas (Company or Firm Name)

3

2

~· __ ,-. --~·-·· __________ ... --- ----

-'~P) Shawnee County f

Department of Public Works {p) 1515 N.W. SALINE STREET • SUITE 200 • TOPEKA, KANSAS 66618-2867

MEMORANDUM


785-251-6101 FAX 785-251-4920


COUNTY ENGINEER


FROM: Michael M. Welch, P.E. ?'1'/Wk.J Civil Engineer II

RE: Utility Adjustment Agreement Culvert Replacement, Project No. 97152-02, -03 & -04 SW~-t'-'Street over Un-named Tributaries to Wakarusa 0.34 mi, 0.54 mi and 0.66 mi East of SW Carlson Road

The Public Works Department requests your approval of the attached agreement with Osage Rural Water District No. 8 concerning its facilities. The existing lines will not conflict with our construction. If a conflict is encountered during construction, the line will be relocated at the Department's expense since the Districts facilities are located within a private easement outside the original road right-of-way.

The financial impact of this request is an estimated expenditure of $0.00, not to exceed $3,000.00. Funding for this request will come from the Special Bridge Fund, (Account No. 27SCOOO 202). No detrimental budgetary implications are anticipated as a result of the approval of this request.


Attachments

cc: . Tom Vlach File

SHAWNEE COUNTY CONTRACT NO. C- SC\ -20Ji.

SHAWNEE COUNTY PROJECT No. 97152-02, 97152-03 & 97152-04 AN AGREEMENT RELATIVE TO PERFORMING CERTAIN

WoRK AND/OR THE OCCUPANCY OF THE COUNTY'S HIGHWAY RIGHT-OF-WAY BY THE FACILITIES OF A UTILITY

THIS AGREEMENT, made and entered into by and between Osage County Rural Water District #8, Osage County, Kansas, hereinafter referred to as the "Company," and THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF SHAWNEE, .KANSAS, hereinafter referred to as the "County."

WHEREAS, the County intends to replace three crossroad culverts on SW 89th Street over un-named tributaries to the Wakarusa River and located 0.34, 0.54 and 0.66 miles East of SW Carlson Road (hereinafter referred to as the "Project"); and



WHEREAS, a minor adjustment of the Company's facilities is required at an estimated cost of$ 0, not to exceed$ 3,000; and





2. That the Company will repair any damage to the County's right-of-way caused by actions ofthe Company or its contractor in the use of the County right-of-way.




triplicate, on this __ day of ______ , 20_


Kevin J. Cook, Chairman

ATTEST:


COMPANY

RECOMMENDED BY:

Thomas C. Vlach, Director Shawnee County Public Works Department

Osage County Rural Water District #8, Osage County, Kansas (Company or Firm Name)

-~ .. 011-4-rJLJWrN

2

n Shawnee County l

Department of Public Works {_c.) 1515 N.W. SALINE STREET • SUITE 200 • TOPEKA, KANSAS 66618-2867

MEMORANDUM


785-251-6101 FAX 785-251-4920


COUNTY ENGINEER

TO: Board of County Commissioners (Consent Agenda)~¥

FROM: Michael M. Welch, P.E. Ci vii Engineer II

RE: Utility Adjustment Agreement Culvert Replacement, Project No. 97151-03 SW Crawford Road over Un-named Tributaries to the Middle Branch of the Wakarusa River, 0.45 miles North of SW 81 st Street and 30 ft South of SW 7ih Street


The financial impact of this request is an estimated expenditure of $0.00, not to exceed . $3,000.00. Funding for this request will come from the Special Bridge Fund, (Account No. 27SCOOO 202). No detrimental budgetary implications are anticipated as a result of the approval of this request.


Attachments

cc: Tom Vlach File

SHAWNEE COUNTY CONTRACT NO. C- l.a (:) -20tl

SHAWNEE COUNTY PROJECT No. 97151-03 AN AGREEMENT RELATIVE To PERFORMING CERTAIN


THIS AGREEMENT, made and entered into by and between Osage County Rural Water District #8, Osage County, Kansas, hereinafter referred to as the "Company," and THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF SHAWNEE, KANSAS, hereinafter referred to as the "County."

WHEREAS, the County intends to replace two crossroad culverts on SW Crawford Road over un-named Tributaries to the Middle Branch of the Wakarusa River and located 0.45 miles North of SW 81 5

t Street and 30 feet South of SW 77th Street (hereinafter referred to as the "Project"); and








2. That the Company will repair any damage to the County's right-of-way caused by actions of the Company or its contractor in the use ofthe County right-of-way.




triplicate, on this __ day of , 20_



ATTEST:


COMPANY

RECOMMENDED BY:


Osage CounWo Rural Water District #8, Osage Countv, Kansas ( ompany or Firm Name)

2

~ Shawnee County

Department of Public Works \

(o,) 1515 N.W. SALINE STREET • SUITE 200 • TOPEKA, KANSAS 66618-2867

MEMORANDUM


785-251-6101 FAX 785-251-4920


COUNTY ENGINEER


FROM: MichaelM. Welch,P.E. ?lf1f/~ Civil Engineer II

RE: Utility Adjustment Agreement Culvert Replacement, Project No. 97151-01 & -02 SW Crawford Road over Un-named Tributaries to Wakarusa 0.15 mi South of SW 81 st Street 110 ft North of SW 81 st Street


The financial impact of this request is an estimated expenditure of $0.00, not .to exceed $3,000.00. Funding for this request will come from the Special Bridge Fund, (Account No. 27SCOOO 202). No detrimental budgetary implications are anticipated as a result of the approval of this request.


Attachments

cc: Tom Vlach File

SHAWNEE COUNTY CONTRACT NO. C- lQ.\ -20~

SHAWNEE COUNTY PROJECT No. 97151-01 & 97151-02 AN AGREEMENT RELATIVE To PERFORMING CERTAIN



WHEREAS, the County intends to replace two crossroad culverts on SW Crawford Road over un-named Tributaries to the Wakarusa River and located 0.15 miles South and 110 feet North of SW 81 st Street (hereinafter referred to as the "Project"); and






1. The County shall reimburse the Company to make the minor adjustments required to accommodate the County's Project. The parties agree that no additional adjustment to the Company's facilities will likely be necessary as a result of the County's Project, as shown by the plans for the above-encumbered Project. However, if in the judgment of the Company or the County additional adjustment is necessary, either as a result of this Project or future County projects in road right-of-way; or other use of the right.:of-way by the County, then the County shall reimburse such expense to the Company






triplicate, on this __ day of ______ , 20 _.



ATTEST:

Cynthia A. Beck, Shawnee County Clerk ~

COMPANY

RECOMMENDED BY:


Osage County Rural Water District #8, Osage County, Kansas (Company or Finn Name)

2

~~,~·~

Shawnee County · \

Department of Public Works (e) 1515 N.W. SALIN!= STREET • SUITE 200 • TOPEKA, KANSAS 66618-2867

MEMORANDUM


785-251-6101 FAX 785-251-4920


COUNTY ENGINEER


FROM: Michael M. Welch, P.E.~~ Civil Engineer II

RE: Utility Adjustment Agreement Culvert Replacement, Project No. 97151-04 SW Douglas Road over Un-named Tributary to Ross Creek 135ft North of SW 7ih Street


The financial impact of this request is an estimated expenditure of $0.00, not to exceed $3,000.00. Funding for this request will come from the Special Bridge Fund, (Account No. 27SCOOO 202). No detrimental budgetary implications are anticipated as a result of the approval of this request.


Attachments

cc: Tom Vlach File

SHAWNEE COUNTY CONTRACT NO. C- b".b - 20 l~

SHAWNEE COUNTY PROJECT No. 97151-04 AN AGREEMENT RELATIVE To PERFORMING CERTAIN



WHEREAS, the County intends to replace two crossroad culverts on SW Douglas Road over an un-named Tributary to Ross Creek and located 135 feet North of SW 77th Street (hereinafter referred to as the "Project"); and












triplicate, on this __ day of ______ , 20 _.



ATTEST:


COMPANY

RECOMMENDED BY:


Osage Coun~ Rural Water District #8, Osage County, Kansas ( ompany or Finn Name)

2

Shawnee 1 ~ounty '~, 'f; P.arKS+ . ~ recreat1on

January 30, 2018

To:

FROM:

RE:


John E. Knight, Directo~ Parks + Recreation ";/>

2018 Lake Shawnee Restrictions and Closings Outdoor Adventure - Community Events

Purpose: Board of Commissioners approval is requested on the attached Lake Shawnee closing and restricted uses for 2018 special events.

Justification: The restrictions are necessary for preparations, operations and concluding of special events held on Lake Shawnee waters. The Shawnee County, Kansas Code, Chapter 21, Art. II, Sec. 21-55 (B), requires Director of Shawnee County Parks + Recreation and Board of County Commissioners approval for closings of Lake Shawnee.

Approval of the known dates for restrictions and closings are being requested in order to provide ample notice to Lake Shawnee visitors. The dates will be made available to the public via P+R website and social media along with typical County correspondence to media outlets. Any such changes to schedules will be made public as stated above.

JEK/blt so Attachment

parks.snco.us

E> ; · , "·:, , .. , '.'. · , , .. ~-' · ..... • 3137 SE 29th Street· Topeka, KS 66605 • (785) 251-2600

c

2018 Lake Shawnee Closings and Restrictions

Trout Stockings Lake closed to all fishing from 6 a.m., Saturday, February 24 until6 a.m., Saturday, March 3 (Note: Boating is permitted).

Lake closed to all fishing from 6 a.m., Saturday, October 27 until 6 a.m., Saturday, November 3 (Note: Boating is permitted).

Lake Shawnee Spring Rowing Classic No Wake Boating 6 a.m., Monday, April23 until 11 p.m., Friday, Apri127. Lake closed to all boating Saturday, April28, 6 a.m., until11 p.m., Sunday, Apri129 (except for event vessels).

No Wake Boating 6 a.m.- 11 p.m., Monday, April 30 Note: Fishing is permitted.

Topeka Tinman Triathlon No Wake Boating 6 a.m., Friday, June 15 unti111 p.m., Saturday, June 16

Ski Area closed 6 a.m.- 12 p.m., Saturday, June 16 (except for event vessels). Note: Fishing is permitted. Non-event vessels should use South Boat Ramp.

Spirit of Kansas No Wake Boating 5 p.m.- 11 p.m., Wednesday, July 4 (except for event vessels in Ski Area during Spirit ofKansas Water Ski Show).

South Boat Ramp is closed from 5- 11 p.m., Wednesday, July 4 Note: Fishing is permitted.

Kansas State Water-Ski Tournament Ski Area closed 5 p.m., Wednesday, July 11 until9 p.m., Monday, July 16 (except for event vessels).

No Wake Boating 6 a.m., Thursday, July 12 until 9 p.m., Monday, July 16. Note: Fishing is permitted. No Wake boating should use South Boat Ramp.

Sunflower State Games - Rowing Championships No Wake Boating 6 a.m., Saturday, July 21 until3 p.m., Sunday, July 22 Note: Fishing is permitted. Non event vessels should use South Boat Ramp.

Shawnee 1 ~ounty '-', r!; P.arKs+ ~ recreation February 6, 2018

TO:

FROM:

RE:


John E. Knight, Director Parks + Recreation

SlidePros Agreement Outdoor Adventure, Aquatic Division

Purpose: Board of Commissioners awarding of bid, authorization and execution on the attached agreement between Shawnee County Parks + Recreation and SlidePros pertaining to RFP #004-18 which sought a vendor for refurbishing a spray feature and slide at Blaisdell Family Aquatic Center in Gage Park in the amount of$13,020.00.

Justification: The Board of Commissioners approved on October 12, 2017, a project proposal for such improvements abiding by the Purchasing Policy which resulted in this bid being $13,020.

The Master Plan suggests seeking agreements to benefit both parties efficiently. Three (3) companies submitted responses to RFP #004-18 and SlidePros is the lowest and most responsive bidder amongst the three listed

SlidePros Safe Slide Restoration Slidecare

Total Bid $13,020.00 $16,400.00 $14,593.00

Bucket Feature $6,500.00

$4,576.00

Family Slide $6,520.00

$10,017.00

This service contains both interior and exterior work to refurbish the family slide and repairs the water feature include a water curtain and "ice" artwork. Project to be completed by May 4, 2018. The funding source for this project had previously been identified from the Capital Maintenance 3R Fund - Aquatics.

JEK/blt SO/DA Attachment( s)

parks.snco.us

AGREEMENT

SHAWNEE COUNT~. CONTRACT :#. Ct..3 -~OL "(

Between SlidePros (Contractor} and Shawnee County Parks and Recreation (customer}, entered into this agreement on the 5 day of February 2018

That the Contractor agreed and by these presents does agree with the Customer to furnish at

its own cost and expense all the necessary materials, labor, and equipment, and to carry out

and complete in a good, firm, substantial manner,

Refurbish Aguatjc Spray Feature and Family Slide "The Project~~, in accordance with the attached Proposal.

Contractor further agrees to furnish the labor and materials necessary for completion of this

project at the prices set forth in the Proposal and which aggregate amount constitutes the consideration for this Agreement.

The Contractor further agrees to complete and submit the work for final acceptance no later than May 4, 2018

Unless agreed to in writing by the Customer and Contractor, the total amount paid by the

Customer to the Contractor for full of The Project shall not exceed ...!i$t:-:1'-="3=.0=2=0~.0=0=------

sy: ___ -?l$kft--~-a_~_~ _______________ _ SlidePros, 23321 MO 96, Oronogo MO 64855

Customer:----------------------------

Printed Name: __________________________ _

Address: ___________________________ _

I·!>;-., •. ,,~~·~; .. i ~:~ '(,:-: L&Jg~;iiy ~~ rd Form: Dste "1 -(p-I\ .. ____ a t,.._,_.-vt __,_ AS.S r. CO c(5[JjiJ"S::.L'Ji:i

Flf·::·:eiv··:rl ··----··--·-~~-

Rev. 09/2013 ATTACHMENT TO

SHAWNEE COUNTY CONTRACT C. ___ _

CONTRACTUAL PROVISIONS ATTACHMENT The undersigned parties agree that the following provisions are hereby incorporated into the contract to which it is attached and made a part thereof, said contract being dated the __ 2_ day of February 20_jB._.

I. TERMS HEREIN CONTROLLING PROVISIONS. It is expressly agreed that the terms of each and every provision in this attachment shall prevail and control over the terms of any other conflicting provision in any other document relating to and a part of the contract in which this attachment is incorporated.

2. AGREEMENT WITH KANSAS LAW. It is agreed by and between the undersigned that aU disputes and matters whatsoever arising under, in connection with or incident to this contract shall be litigated, if at all, in and before a Court located in the State of Kansas, U.S.A, to the exclusion of the Courts of any other states or country. All contractual agreements shall be subject to, governed by, and construed according to the laws of the State of Kansas.

3. TERMINATION DUE TO LACK OF FUNDING APPROPRIATION. Shawnee County is subject to the Kansas Cash Basis Law, K.S.A. 10-1101 et seq. If, in the judgment of the Financial Administrator, Audit-Finance Office, sufficient funds are not appropriated to continue the function performed in this agreement and for the payment of the charges hereunder, County may terminate this agreement at the end of its current fiscal year. County agrees to give written notice of termination to contractor at least thirty (30) days prior to the end of its current fiscal year. In the event this agreement is terminated pursuant to this paragraph, County wiii pay to the contractor all regular contractual payments incurred through the end of such fiscal year. The termination of the contract pursuant to this paragraph shall not cause any penalty to be charged to the County or the contractor.

4. DISCLAIMER OF LIABILITY. Neither the County of Shawnee nor any department thereof shall hold harmless or indemnify any contractor for any liability whatsoever.

5. ANTI-DISCRIMINATION CLAUSE. The contractor agrees: (a) to comply with the Kansas Act Against Discrimination (K.S.A. 44-1001 et seq.) and the Kansas Age Discrimination in Employment Act, (K.S.A. 44-1 II I et seq.) and the applicable provisions of the Americans With Disabilities Act (42 U.S.C. 12101 et seq.) [ADA] and to not discriminate against any person because of race, religion, color, sex, disability, national origin or ancestry, or age in the admission of access to or treatment or employment in, its programs or activities; (b) to include in all solicitations or advertisements for employees, the phrase "equal opportunity employer"; (c) to comply with the reporting requirements set out in K.S.A. 44-1031 and K.S.A. 44-1 I 16; (d) to include those provisions in every subcontract or purchase order so that they are binding upon such subcontractor or vendor; (e) that a failure to comply with the reporting requirements of (c) above or if the contractor is found guilty of any violation of such acts by the Kansas Human Rights Commission, such violation shaH constitute a breach of contract; (f) if the contracting agency determines that the contractor has violated applicable provisions of ADA, that violation shall constitute a breach of contract; (g) if (e) or (f) occurs, the contract may be cancelled, terminated or suspended in whole or in part by the County. Parties to this contract understand that subsections (b) through (e) of this paragraph number 5 are not applicable to a contractor who employs fewer than four employees or whose contract with the County totals $5,000 or less during this fiscal year.

6. ACCEPTANCE OF CONTRACT. This contract shall not be considered accepted, approved or otherwise effective until the required approvals and certifications have been given and this is signed by the Board of County Commissioners ofthe County of Shawnee, Kansas.

7. ARBITRATION, DAMAGES, WARRANTIES. Notwithstanding any language to the contrary, no interpretation shall be allowed to find the County has agreed to binding arbitration, or the payment of damages or penalties upon the occurrence of a contingency. Further, the County shall not agree to pay attorney fees and late payment charges; and no provisions will be given effect which attempts to exclude, modify, disclaim or otherwise attempt to limit implied warranties of merchantability and fitness for a particular purpose.

8. REPRESENTATIVE'S AUTHORITY TO CONTRACT. By signing this document, the representative of the contractor thereby represents that such person is duly authorized by the contractor to execute this document on behalf of the contractor and that the contractor agrees to be bound by the provisions thereof

9. RESPONSIBILITY FoR TAXES. The County shall not be responsible for, nor indemnify a contractor for, any federal, state or local taxes which may be imposed or levied upon the subject matter of this contract.

10. INSURANCE. The County shall not be required to purchase, any insurance against loss or damage to any personal property to which this contract relates, nor shaH this contract require the County to establish a "self-insurance" fund to protect against any such loss or damage. Subject to the provisions of the Kansas Tort Claims Act (K.S.A. 75-6101 et seq.), the vendor or lessor shall bear the risk of any loss or damage to any personal property to which vendor or lessor holds title.

VENDOR/CONTRACTOR:

By~~81Dd President

Title:

02 February 2018 Date:

BOARD OF COUNTY COMMISSIONERS SHAWNEE COUNTY, KANSAS

Kevin J. Cook, Chair

Date:

ATTEST:


Companies Proposals were received from

DEPARTMENT Parks & Rec QUOTATION# 004-18 Resurfacing pool features

PEOPLE PRESENT Michele Hanshaw , Cassy Duer

NAMES OF BIDDERS Bucket Feature Family Slide Total Bid for .,...~ .. both...__ -··- ~-..."'

SLIDEPROS

SAFE SLIDE RESTORATION

SLIDECARE

Date 01-30-18

Shawnee 1 ~ounty ~ '\ , r t ;#>

P.arKs+ . -:.. recreation

Shawnee County Parks + Recreation

Request for Proposals

# 004-18

Refurbish Aquatic Spray Feature and Family Slide

parks.snco.us

::. ". ·· . . · : · · "• 3137 SE 29th Street • Topeka, KS 66605 • (785) 251-2600

REQUEST FOR PROPOSALS SUBMIT TO

PURCHASING DIVISION SHAWNEE COUNTY COURTHOUSE

Room201 Topeka, Kansas 66603

QUOTATION NO.

DATE MAILED

CLOSING 5:00PM

004-18

01-09-18

01-30-18

VENDOR~-------------ADDRESS ______________ _

PHONE. ________________ __

GENERAL INFORMATION

Shawnee County Parks + Recreation is requesting proposals for a vendor to refurbish, redesign, and custom paint a raindrop bucket feature and sand, fix, caulk seams, and replace gel coat on a family slide feature at Blaisdell Family Aquatic Center in Gage Park. Vendor shall warranty all work. Projects scheduled to be completed by April 13, 2018. All proposals are due by January 30th, 2018 before 5:00pm.

Conditions, information and requirements concerning the services being requested are included in this request for proposals.

1. Contact Person:

All inquiries concerning this Request for Proposals (RFP) should be directed to:

David Allacher, Recreation Aquatic Supervisor Shawnee County Parks + Recreation

2. Deadline For Proposals:

300 NE 43rd Street Topeka, KS 66617

Phone:785-286-0676 E-Mail: [email protected]

Six ( 6) copies of the ~roposal shall be submitted to the Shawnee County Audit Finance Department, 200 SE 7• Room 201, Topeka, KS 66603. Due date for proposals is specified in the general information. The envelope containing the qualifications shall be sealed and plainly marked "Refurbish Aquatic Spray Feature and Family Slide". All proposals will strictly adhere to the specifications and requirements as set forth in the Proposal Request.

2

GENERAL INFORMATION

3. Special Conditions For Proposal:

1. Proposals may be delivered in person or mailed to the Shawnee County Audit Finance Office. However, any proposal that is mailed but does not reach the Shawnee County Audit Finance's Office by the deadline time set forth above will not be accepted.

2. Shawnee County Parks + Recreation reserve the right to accept or reject any and all proposals and to waive any technicalities or irregularities therein. No submitted proposal may be withdrawn for a period of ninety (90) calendar days from the date set for the opening thereof. '

3. During the evaluation process, Shawnee County Parks + Recreation reserves the right to request additional information or clarifications from those submitting proposals, and to allow corrections of errors or omissions.

4. Shawnee County Parks + Recreation reserves the right to retain all proposals submitted and to use any ideas in any proposals submitted. Submission of a proposal indicates acceptance by the person submitting the proposal of the terms, conditions and specifications contained in this Request for Proposals unless clearly and specifically noted in the proposal submitted and confirmed in a subsequent agreement between Shawnee County and the Vendor.

5. The contents of each proposal submitted will remain confidential and will not be made available to anyone except those involved in the evaluation and approval process to the fullest extent permitted by the State of Kansas Open Records Act.

6. There is no expressed or implied obligation for Shawnee County Parks + Recreation to reimburse responding individuals for any expenses incurred in preparing proposals in response to this request.

3

SCOPE OF PROJECT Overview:

Shawnee County Parks + Recreation is requesting proposals for a vendor to refurbish, redesign, and custom paint a raindrop bucket feature and sand, fix, caulk seams, and replace gel coat on a family slide feature at Blaisdell Family Aquatic Center in Gage Park. Vendor shall warranty all work.

Requirements Include:

Bucket Feature • Repair leaks (gaskets and faulty parts) • Mechanically sand and power wash • Rusted areas will be treated with a rust converter • Replace PVC pipes with at least schedule 40 PVC • Create a "water curtain" from two PVC arms • Apply a chlorine resistant coating to entire structure (including PVC arms) • Custom paint artwork should include an "ice" theme

Family Slide • Interior

o Sand surface to remove any failing coating for an adhesion profile o Repair cracks and chips o Apply an aqua coat color fast drying poly gelcoat o Apply non-slip in the start tub o Caulk all interior seams with Sikaflex 291

• Exterior o Pressure wash and make necessary repairs o Apply an aqua coat color fast drying poly gelcoat

Qualifications Should Address:

1. Firm Profile - Briefly describe your firm indicating its size and years in business. 2. Staff Assignments - Provide vendor contact for communication 3. Guidelines- Vendor must comply to local, state, and federal guidelines and regulations 4. References -Provide names, addresses and telephone numbers of appropriate contact

persons for at least three (3) recent clients.

4

Vendor Responsibilities:

The vendor is responsible for all aspects of design, workmanship and performance including but not limited to:

1. Provide all equipment, labor and product per the scope of the project. 2. Equipment, product and hardware should be applicable to the environmental and

corrosive conditions of the projects. 3. Conferring and collaborating with SCP+R staff on a project timeline. Project shall be

completed by May 4, 2018. 4. Clean up work area. 5. Specify warranty of all work. 6. Proof of liability insurance.

Selection Process:

The County may make a selection based on their evaluations of the information contained in the proposals or the County may decide to request an oral presentation/interview of one or more firms. The selection criteria will include, but not be necessarily limited to, experience with comparable projects, ability and availability of personnel and past performance with respect to the scope of this project.

Additional Terms and Conditions:

The County reserves the right to request clarification of information submitted and to request additional information of any firm.

The County will not pay any costs incurred by any firm in preparation of proposal documents or materials.

Invoices should be submitted to:

Shawnee County Parks + Recreation 3137 SE 29th Street Topeka, KS 66605

5

------------------------------------------------------------------------------------------

Public Health Prevent. Promote. Protect.

Shawnee Couuty Health Department

February 9, 2018

TO:

FROM:

Board of County Commissioners of the County of Shawnee, Kansas

Linda K. Ochs, Director }(;LJ

Shawnee County Health Departm-::DJ Linda K. Ochs, Director

2600 SW East Circle Dr., Topeka, KS 66606

Ph. 785.251.5600 I Fax 785.251.5696 www.shawneehealth.org

RE: Out-of-State Travel - Government Finance Officers Conference

Action Requested: Approval of out-of-state travel for one Shawnee County Health Department Finance staff member to attend the National Government Finance Officers Association Conference May 6-9, 2018 in St. Louis, Missouri.

The staff member will apply for a First-time Annual Conference Attendee Scholarship in the amount of $4 7 5. 00. If the scholarship is awarded, it will cover the conference registration fee.

This training opportunity is geared specifically for public fmance professionals. The conference features opportunities for sharing ideas, sharpening skills, discovering new tools and technologies, and networking with peers from around the world.

The many breakout sessions feature topics on how to communicate financial information to the public, how to engage the community, managing cloud technology, performance management, personnel management, and budget decision making to name a few.

Estimated Travel Costs Description Conference Registration Hotel Per Diem Meals Gasoline for County Vehicle

Tolls ESTIMATED TOTAL w/o scholarship ESTIMATED TOTAL w/scholarship

These costs are included in the 2018 budget.

LKO/klw Attachments

Cost 475.00 145.00 36.00 75.00

12.00

C: Betty Greiner, Director of Administrative Services Edith Matthews, SCHD Finance Officer

Quantity 1 3 4 1

2

Leading the Way to a Healthier Shawnee County

Total 475.00 435.00 144.00 75.00

12.00 1,141.00

666.00

ll2th Annual Conference May 6-9, 2018 ·~ ..

-

IIIII IIIt

CONFERENCE OVERVIEW

WHY ATTEND?

CONCURRENT SESSIONS. A rich array of concurrent sessions cover a broad range of topics, allowing participants to tailor their conference experience to their own needs and circumstances.

PRECONFERENCE SESS!OI\IS. Special preconference sessions provide an opportunity to explore selected topics of interest in even greater depth.

GENERAL SESSIONS. Experience direct contact with nationally recognized speakers addressing topics important to public finance professionals.

DISCUSSION GROUPS. Meet peers and discuss topics directly relevant to school districts, utilities, large governments, small governments, and the next generation of finance officers.

NETWORKING OPPORTUNITIES. Renew contacts and build you professional network.

SCHEDULE OF EVENTS

Preconference Seminars May4, 201S 8:30 am- 4:30 pm 8:30am- 12:30 pm 1:00pm- 5:00pm

SOCIAL EVENTS. Wind down from a full day of learning and connect with colleagues during GFOA's Welcome Reception and Closing Event.

CPE CREDiT. Earn more than 20 CPE credits at the annual conference, with even more credits available for those who elect to participate in preconference sessions.

EXHlBlT HALL. GFOA's exhibit hall will put participants in contact with vendors that offer practical tools and solutions for a broad range of professional challenges. Stroll through the hall to view new products, ask questions, and see live demonstrations of services that can save your government time and money. Join us on Sunday morning to kick off this year's hall with music and a ribbon cutting ceremony! Watch for new events in the exhibit hall!

May5, 201S 8:30am- 12:30 pm 1:00pm- 5:00pm

Concurrent Sessions (continued)

Exhibits May6, 201S

Concurrent Sessions May 6, 201S 1 :30 pm - 2:20 pm 2:40 pm - 3:30 pm 3:45 pm - 4:45 pm - Keynote Address

May 7, 201S 8:30am- 10:10 am -Opening General Session, including Keynote speaker

10:30 am- 12:10 pm

II

12:10 pm- 1:10pm- Lunch 1:30 pm - 2:20 pm 2:40pm- 3:55 pm 4:15pm- 5:30pm

MayS, 201S 8:30am -10:00 am- General Session, including Keynote speaker and Annual Business Meeting

10:20 am- 12:00 pm 12:15 pm- 1:15pm- Lunch 2:00pm- 3:15pm 3:35pm- 4:50pm

May9, 201S 8:30am- 10:10 am

10:30 am- 12:10 pm

Welcome Reception May 6, 201S 5:00 pm- 6:30 pm

9:30am-1:30pm - To open the hall, festivities will include a ribboncutting ceremony, giveaway prizes to the first 112 delegates (excludes guests and children) to enter the hall, and refreshments.

4:30 pm- 6:30 pm - The Exhibit Hall will continue to stay open during GFOA's Welcome Reception

May 7, 201S 11:30 am- 5:30 pm

MayS, 201S 10:00 am- 2:30 pm

Closing Event MayS, 201S 7:30pm- 10:30 pm- This event will take place at the Peabody Opera House

FIRST-TIMERS SCHOLARSHIP

GFOA IS COMMITTED TO YOUR GROWTH

APPLY FOR A FIRST-TIME ANNUAL CONFERENCE ATTENDEE SCHOLARSHIP

The Annual Conference is an incomparable opportunity for professional growth, and we want all GFOA members to have the chance to attend. For that reason, we are pleased to offer the First-Time Annual Conference Attendee Scholarship program to GFOA active government members. In four years, the scholarship has enabled almost 1,700 recipients to attend their first Annual Conference.

DETAILS • GFOA will award up to 50 scholarships per state or

province.

• Applicants must be GFOA active government members who have never attended an Annual Conference. We've made it easy-applicants who are not yet GFOA members can use the scholarship application to join GFOA all in one step!

Missouri Botanical Garden

BENEFITS • The scholarship covers the full conference

registration fee.

• Scholarship recipients will participate in GFOA's mentorship program during the Annual Conference as an introduction to the event and also the many ways to become more involved with GFOA.

• Scholarship recipients are invited to kick-off their experience at the First-Timers Brunch. Attendees will have the opportunity to network with their peers and mentors, GFOA's Executive Board, and staff.

GFOA active government members who have never attended the Annual Conference before are encouraged to submit an application request to [email protected].

II

GFOA Conference Sessions 2018

Paint by Number: How to Communicate Financial Information in Visuals Session Time: Sunday, May 6, 2018 - 1:30pm to 2:20pm Description: The need for more civic engagement is largely in opposition with the complex financial information governments need to convey. Visuals are excellent for effectively communicating intricate ideas and data in a way that's accessible to stakeholders who are not familiar with accounting, financial reporting, budgeting, investing, debt management, pension, and other financial information. In this session attendees will learn how and when to transform data sets into visual graphics, such as charts, bar graphs, scatterplots. heatmaps, infographics, and more. Expert presenters will also explain how to use different tools to enhance your storytelling and increase audience comprehension.

Stuck with You: Making the Most of Mento ring Programs Session Time: Sunday, May 6. 2018 -2:40pm to 3:30pm Description: One strategy to address employee engagement and retention is to offer mentorship programs. But what does an effective mentoring program look like in a finance office? Speakers will discuss how they have developed their mentorship programs and their effect on engagement. retention, and overall professional development of employees.

Or

Will this Ever End? New Developments Regarding Going Concern Session Time: Sunday. May 6, 2018- 2:40pm to 3:30pm Description: The Governmental Accounting Standards Board (GASB) is in the midst of research involving whether the framework for going concern needs to be updated in light of many governments experiencing financial difficulty or oversight. but without the legal ability (or desire) to declare bankruptcy. In addition. the American Institute of CPAs (AICPA) has released new auditing standards (SAS-132) updating the attestation and auditing of going concern. Learn about these new projects from the experts.

Hip to Be Square: Managing IT in a Cloudy World Session Time: Monday, May 7, 2018 - 1 0:30am to 12:1 Opm Description: The cloud is no longer a novelty. The number of mature cloud customers is growing and the entire market is evolving creating both significant benefits for government. and lessons learned to discover both strengths and weaknesses. This session will address effective contract management practices for cloud services. Factors that will be discussed include service-level agreements. data and product ownership, liability, and transfer of services. Speakers will offer advice on how to avoid pitfalls in subscription contracts and how to best use cloud services to your benefit.

Heart and Soul: How to Engage the Community Session Time: Monday, May 7, 2018- 1:30pm to 2:20pm Description: Public participation in government is an essential part of our democratic tradition. Local government. as the government closest to the people, is uniquely positioned to rehabilitate our democratic capacities. However, the conventional approach to public engagement is often painful for all involved and produces little useful insight for decision making. Fortunately, it doesn't need to be that way. At this session you will hear from local governments who have used unconventional models of public engagement. You will learn what they did, how it helped them, and how you can do the same for your community.

Building Trust in Your Organization and in Government Session Time: Monday, May 7, 2018- 2:40pm to 3:55pm Description: The underlying goal of many transparency efforts is to help create trust among citizens, government administrators, and elected officials. When citizens have confidence in their government. they will be more willing to pay taxes. participate in local governance, cooperate with government officials to solve problems, and invest in the community. Government leaders cannot "order" stakeholders to behave in a sustainable way. In this session effective leaders will explain their strategies for building trust, including ways to demonstrate the value of services provided.

GFOA Explained: Your Guide to Member Benefits Session Time: Monday. May 7, 2018- 4:15pm to 5:30pm Description: Do you want to get more involved with GFOA? We are constantly looking for members who are willing to share their stories, develop their skills, and help advance public finance. Join us at this session, formatted as an "Activities Fair," to meet and network with other members as well as learn about what the association offers from award programs to research to membership to training and how you can take part in these activities.

Bad Boss, Bad Work Environment Session Time: Tuesday, May 8, 2018 -10:20am to 12:00pm Description: In a recent survey. GFOA asked members questions about recent job changes and results touched on an interesting point: the primary factor driving many finance officers to change jobs was their boss. It isn't easy to manage people, so how can we be effective managers and still create an environment to retain employees and keep them engaged? Learn about common mistakes that managers make and strategies on how we can positively shape the work environment.

Budget Monitoring f Performance Management Session Time: Tuesday, May 8, 2018- 2:00pm to 3:15pm Description: The exercise of budgeting is ongoing and far-reaching. It impacts every aspect of an organization's operations on a daily, if not hourly basis. Budget monitoring and performance management are key tools to regularly examine an organization's operations to identify any potential shortcomings and to find ways to make early course corrections. This session will include examples and dialogue from several organizations on their monitoring and performance measurement practices and how these relate to GFOA's new and recently updated best practices on these two essential topics.

Where are We Going? How to Develop Goals for Guiding Budget Decisions Session Time: Tuesday, May 8. 2018- 3:35pm to 4:50pm Description: A budget can be simply defined as the financial plan that works toward achieving an organization's goals. Unfortunately, few of us dedicate adequate time and effort to outline these goals. As a result. budget meetings and conversations can often veer towards noble, but unclear objectives or be spent discussing strategies for re-arranging costs with little focus on what will be achieved. In this session attendees will learn how to lay the foundation to engage leaders, elected officials, and the public to keep budget discussions focused on goals and can be used to set the overall direction for budget conversations.

Budget Basics: Decision Making and Decision Sharing Session Time: Wednesday, May 9, 2018- 8:30am to 10:10am Description: Want to learn more about how to make that budget book resonate with your governing body and community? How about learning more on how to improve the budget process that drives all that goes into the book too? This session will focus on creating budget books that align with GFOA's Distinguished Budget Presentation Award criteria and a budget process that incorporates GFOA's best practice guidelines. Presenters will share examples of budget books that clearly communicate an organization's objectives and financial information and also share insights on how to make your budget process more effective.

Perfecting the Presentation: Communicating via the CAFR, PAFR, and Web Session Time: Wednesday, May 9, 2018 -10:30am to 12:10pm Description: How transparent is your government? GFOA has long advocated for transparency in financial reporting. For governments. this means reporting to a variety of various stakeholders each with unique needs and interests. In this session, speakers will provide their lessons learned and experiences in communicating financial information through a comprehensive annual financial report (CAFR). popular annual financial report (PAFR), website dashboard, social media, or other tool. Speakers will also discuss how to engage stakeholders, be proactive with communication efforts, and the benefits to your government of doing so.

Annual Conference Mentor Program GFOA first-time scholarship recipients and other members that are either new to GFOA or new to GFOA's annual conference will have the option to participate in our mentorship program. As a mentee, you and a small group of other new members will be paired with

an experienced GFOA member leading up to the annual conference. That mentor will be able to give you lessons learned from GFOA conferences that he/she has acquired over the years, tips on how to get the most out of GFOA and the conference. and a friendly face to connect with at GFOA social events and throughout the Convention Center. It's also a great opportunity to connect with your peers in a similar situation. The mentor program will allow the men tees and mentors a chance to participate in a conference call with peers prior to the conference and attend GFOA's first-time annual conference scholarship brunch as a group to build upon the initial phone connection. Additional activities may be planned by the mentor or the group. GFOA will attempt to connect mentees and mentors with similar career interests and backgrounds. Applications for the 2018 annual conference mentors hip program will be available soon. For more information on GFOA's mentor program, please contact Mike Mucha or Elizabeth Fu.

Women's Public Finance Network- The Women's Public Finance Network is a voluntary association of elected and appointed officials, and other women finance professionals to encourage active involvement and full participation of women members in the organization, policy-making process, and programs of GFOA.

Black Caucus- GFOA's Black Caucus supports the aspirations and achievements of African-American public finance officers, helps them to pursue professional development opportunities, and sponsors projects to assist African-Americans seeking careers in government finance.

Scholarship recipients will participate in GFOA's mentorship program during the Annual Conference as an introduction to the event and also the many ways to become more involved with GFOA.

Scholarship recipients are invited to kick-off their experience at the First-Timers Brunch. Attendees will have the opportunity to network with their peers and mentors, GFOA's Executive Board, and staff.

Meet and Mingle Welcome Reception (FOLLOWING THE KEYNOTE ADDRESS) SUNDAY, MAY 6, 2018 • 5:00PM-6:30PM America's Center Convention Complex Complimentary to all registered attendees and guests Help GFOA kick off the start to our 112th Annual Conference by joining us for a welcome reception! Enjoy beverages and appetizers in the convention center as you mingle with friends and colleagues and make some new acquaintances along the way. The exhibit hall will be open during this time, so take advantage of this opportunity to stroll the hall. This informal reception will finish early enough to allow maximum flexibility for dinner plans or an evening to explore St. Louis. See you there!

PubHcHealth Prevent. Promote. Prulect.

Shawnee County Health Department

February 9, 2018

TO:

FROM:

Board of County Commissioners of the County of Shawnee, Kansas

Linda Ochs, Director 'rJ PJ

Shawnee County Health Depart:J:) ') Linda K. Ochs, Director ~

2600 SW East Circle Dr., Topeka, KS 66606 Ph. 785.251.5600 I Fax 785.251.5696

www .shawneehealth.org

RE: CONSENT AGENDA- Destruction of thirty-nine (39) Boxes of Medical Records, WIC Records, Billing Records, Child Care Licensing Records, and Communicable Disease Investigation Records

Action requested: Approval of the attached resolution for the destruction of thirty-nine (39) boxes of medical records, WIC records, billing records, child care licensing records, and communicable disease investigation records from the Shawnee County Health Department (SCHD).

SCHD has retained boxes of records for the full retention time based on the standards set forth in the Local Records Program of the Kansas State Historical Society Local Government Records Management Manual, Library and Archives Division Records Management Section.

Please consider the attached resolution for destruction of records. These records contain the destruction date ofDecember 31,2012 through January 19,2018.

LKO!klw Attachment C: Edith Matthews, SCHD Finance Officer

Nancy Mitchell, SCHD Accountant II I Corporate Compliance and Risk Management Coordinator

Leading the Way to a Healthier Shawnee County

RESOLUTION NO. 2018- cg ___..'----

WHEREAS, K.S.A. 45-406(d) directs the State Archivist to "(p)repare, publish

and distribute to the appropriate public officers and to other interested persons records

manuals containing retention and disposition schedules for government records of local

agencies;" and

WHEREAS, K.S.A. 45-409 requires local agencies to "(g)ive careful consideration ·

to the recommended retention and disposition schedules prepared by the state archivist

when considering the disposition of government records and comply with all statutes

governing the disposition of government records;" and

WHEREAS, the Kansas State Historical Society Department of Archives

published the "Kansas Local Government Records Manual" as updated at www.kshs.org

which sets forth retention and destruction schedules for various county documents; and

WHEREAS, the Shawnee County Health Department desires to destroy records

consisting of medical records, WIC records, billing records, child care licensing records

and communicable disease investigation records; and

WHEREAS, the documents which the Shawnee County Health Department desires

to destroy are permitted to be destroyed by the "Kansas Local Government Records

Manual."

NOW, THEREFORE, BE IT RESOLVED by the Board of County

Commissioners of the County of Shawnee, Kansas, meeting in regular session on this

__ day of ____ ,, 2018 as follows:

I

I. The Shawnee County Health Depruiment is permitted to destroy:

2018.

ATTEST:

a) Records with the destruction date ofDecember 31, 2012-January 19,

BOARD OF COUNTY COMMISSIONERS SHAWNEE COUNTY, KANSAS

Kevin J. Cook, Chair

Michele A. Buhler, Vice-Chair

Robert E. Archer, Member


APPROVED AS TO FORM AND LEGALITY BY THE SHAWNEE COUNTY COUNSELOR'S OFFICE

2

Shawnee County

Department of Corrections 501 S.E. 8th Street - Topeka, Kansas 66607

Brian W. Cole, Director

~\

Adult Detention Facility- 501 SE 8th- Topeka, Kansas 66607- (785) 291-5000- FAX (785) 291-4924 Youth Detention Facility- 401 SE 8th- Topeka, Kansas 66607- (785) 233-6459- FAX (785) 291-4963 Corrections Annex- 818 SE Adams- Topeka, Kansas 66607- (785) 291-5000- FAX (785) 291-4930

TO: Board of County Commissioners

FROM: Brian W. Cole, Director ~


RE: Request to Post and Fill One Vacant Account Clerk III Position

I am requesting to post and fill one Account Clerk II position, DF1258A, for the Administrative Division for the Juvenile Detention Center. The annual salary, including benefits of the Account Clerk II position is $41,784.00. The Account Clerk II is responsible for staff payroll, personnel records, accounting, and commissary functions of the Juvenile Detention Center. This position will become vacant on February 16, 2018 due to the retirement of the person holding the position.

I am requesting permission to post the position for filling as defined in the Shawnee County Human Resource Manual and the Teamsters Master Agreement. Thank you for your consideration of this request, and I will be happy to answer any questions you may have.

BC:sr

cc: Betty Greiner, Director of Administrative Services Angela Lewis, Director of Human Resources Angela McHardie, Deputy Director Stephanie Rahn, Personnel Division Manager Angie Ross, Administrative Supervisor File

F Shawnee County )

Information Technology Room 205, Courthouse

200 SE 7th Street

Topeka, Kansas 66603-3933

Memorandum

DATE:

To:

From:

RE:

February 12, 2018

Board of County Commissioners

Pat Oblander, Information Technology Director

Out of state travel for Superion SPARK summit.

Board of County Commission approval is requested for seven employees to attend the 2018 Superion SPARK Customer Summit event in June 2018 in Orlando, FL. The seven employees would be from; Information Technology (2), County Clerk (2), Audit Finance (1) and Human Resources/Payroll (2).

Staff from these departments have attended this summit in previous years when it was known as the Sungard Users Group Association Conference and found the training sessions and networking opportunities to be very beneficial in improving their ability to appropriately manage and use the many components of the Superion OneSolution platform. OneSolution supports many critical business functions such as accounts payable, general ledger, human resource functions and employee payroll.

Attendees of previous conferences have reported the following benefits: • Training is specific to local government functionality with many concurrent

sessions that cover a variety of topics.

• Sessions are specific to a module, i.e. general ledger, payroll, etc., so employees can attend trainings specific to their department.

• Sessions are led by Superion employees involved in that module or current local government users of the software.

• Sessions and networking events allow for the opportunity to discuss and compare best practices.

fax 785-2.91-4.907 phone 785-233-8200 exl. 4030

• Networking with Superion employees and other users provides a valuable resource for building professional relationships.

• The training sessions are often hands on labs using the software to illustrate the subject matter.

• Superion product future trends and directions for future enhancements are often revealed.

We estimate the total cost of attendance at the conference to be approximately $13,000 for the week of training for seven employees. This cost includes a discount for early registration. Since it benefits the software users for the entire county, this expense would be paid from the General Expenses of the General Fund. Employees that attend this training will provide a report upon return.

CPO/mro

Shawnee County

Sheriff's Office Sheriff Herman T. Jones Law Enforcement Center

320 S. KANSAS, SUITE 200 TOPEKA, KANSAS 66603-3641

785-251-2200

MEMORANDUM

February 12, 2018

TO: Shawnee County Commission

FR: Sheriff Herman T. Jones

RE: Patrolman New Hires

We will are requesting to fill two additional patrolman positions that were not included in our 2018 budget. Funding is available in our 2018 budget for these positions.

Please place this on the February 15, 2018 consent agenda.

If you have any questions, please let me know.

Sincerely,

~ Herman T. Jones Sheriff, Shawnee

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