BOARD OF COUNTY COMMISSIONERS AGENDA THURSDAY, JUNE 6, 2013,9:00 A.M. COMMISSION CHAMBERS, ROOM B-11 I. PROCLAMATIONS/PRESENTATIONS II. UNFINISHED BUSINESS III. CONSENT AGENDA 1. Acknowledge receipt of the Health Agency's CHC Governance Board Retreat agenda and minutes of the May 7th CHC Board meeting-Health Agency. 2. Acknowledge receipt of the Public Notice of the Shawnee County Ambulance Advisory Board meeting to be held on June 19,2013 at 5:30p.m. at the AMR headquarters and the minutes of the April 17th meeting-Emergency Management. 3. Acknowledge receipt of correspondence from the County Counselor regarding approval of claim of Outside Plant Damage Recovery in an amount of $311.13 for damages to a Cox mainline cable-County Counselor. 4. Acknowledge receipt of Summons in Case No. 13C000607-Wells Fargo Financial Kansas, Inc. vs. Board of County Commissioners of Shawnee County, et al-County Clerk. 5. Consider authorization and execution of Contract C291-2013 with Pulmonary and Sleep Associates for contractual physician and consultation services at a cost of approximately $3,800.00 per year-Health Agency. 6. Acknowledge receipt of the Safe Routes to School grant application to be submitted to the Kansas Dept. of Transportation requiring a $2,400 match-Health Agency. 7. Consider authorization and execution of Contract C292-2013 for annual maintenance of a lektriever in an amount of $650-County Clerk. 8. Acknowledge receipt of a trip report submitted by Amanda Bridges, Adaptive Recreation/Inclusion Services Supervisor-Parks and Recreation. IV. NEW BUSINESS A. COUNTY CLERK- Cynthia Beck 1. Consider all voucher payments. 2. Consider correction orders. B. DISTRICT COURT- Cathy Leonhart 1. Consider authorization and execution of Contract C293-2013 for annual maintenance of the document management system application server in a total amount of$5,815.04. C. PARKS AND RECREATION- John Knight 1. Consider approval of request to pay invoice to Ace Electric for emergency repairs to an overhead power line that services the Oakland-Billard Park pool and bathhouse in an amount of$2,736.21. 2. Consider approval of request to pay invoice to Topeka Electric Motor Repair, Inc. for emergency repair of a pump including the replacement of a motor at the North Aquatic Facility in an amount of$2,007.00.
Transcript
BOARD OF COUNTY COMMISSIONERS AGENDA THURSDAY, JUNE 6, 2013,9:00 A.M.
COMMISSION CHAMBERS, ROOM B-11 I. PROCLAMATIONS/PRESENTATIONS
II. UNFINISHED BUSINESS
III. CONSENT AGENDA
1. Acknowledge receipt of the Health Agency's CHC Governance Board Retreat agenda and minutes of the May 7th CHC Board meeting-Health Agency.
2. Acknowledge receipt of the Public Notice of the Shawnee County Ambulance Advisory Board meeting to be held on June 19,2013 at 5:30p.m. at the AMR headquarters and the minutes of the April 17th meeting-Emergency Management.
3. Acknowledge receipt of correspondence from the County Counselor regarding approval of claim of Outside Plant Damage Recovery in an amount of $311.13 for damages to a Cox mainline cable-County Counselor.
4. Acknowledge receipt of Summons in Case No. 13C000607-Wells Fargo Financial Kansas, Inc. vs. Board of County Commissioners of Shawnee County, et al-County Clerk.
5. Consider authorization and execution of Contract C291-2013 with Pulmonary and Sleep Associates for contractual physician and consultation services at a cost of approximately $3,800.00 per year-Health Agency.
6. Acknowledge receipt of the Safe Routes to School grant application to be submitted to the Kansas Dept. of Transportation requiring a $2,400 match-Health Agency.
7. Consider authorization and execution of Contract C292-2013 for annual maintenance of a lektriever in an amount of $650-County Clerk.
8. Acknowledge receipt of a trip report submitted by Amanda Bridges, Adaptive Recreation/Inclusion Services Supervisor-Parks and Recreation.
IV. NEW BUSINESS
A. COUNTY CLERK- Cynthia Beck
1. Consider all voucher payments.
2. Consider correction orders.
B. DISTRICT COURT- Cathy Leonhart
1. Consider authorization and execution of Contract C293-2013 for annual maintenance of the document management system application server in a total amount of$5,815.04.
C. PARKS AND RECREATION- John Knight
1. Consider approval of request to pay invoice to Ace Electric for emergency repairs to an overhead power line that services the Oakland-Billard Park pool and bathhouse in an amount of$2,736.21.
2. Consider approval of request to pay invoice to Topeka Electric Motor Repair, Inc. for emergency repair of a pump including the replacement of a motor at the North Aquatic Facility in an amount of$2,007.00.
~ -----------------------------------------
D. CORRECTIONS- Brian Cole
1. Consider approval of sole source emergency repairs to two DX controllers and two base units in AHU #4 which controls the heating and cooling of AlB modules of the Juvenile Detention Center in a total amount of$6,385.00.
2. Consider approval of a sole source purchase of five settees to be installed in the modules for the Juvenile Detention Center for the safety and security of the facility in a total amount of$6,823.50.
E. PUBLIC WORKS/SOLID WASTE- Tom Vlach
1. Consider approval of sole source emergency repairs to two Refuse trucks in an amount of $2,182.88 per truck.
F. COMMISSION
1. Consider appointment of Edward O'Rear as Interim Community Corrections Director effective June 15, 2013.
SCHA CHC BOARD MEETING DCF Learning Center May 7, 2013 12:00PM
www.snco.org
MEMBERS PRESENT: Robert Thorn, CHC Board Chair, Sylvia Herrmann, Vice Chair, Martha Prim, CHC Board Secretary, Wanetta Bean, Kim Hodgson, Jim Kinderknecht, and Sherry Obrosky
MEMBERS ABSENT: Commissioner Shelly Buhler, Karla Hedquist, and Aimee Betzen
NON-VOTING MEMBERS: Michelle Sweeney
GUESTS: Brandon Durkes
STAFF PRESENT: Alice Weingartner, CHC Executive Director, Dr. Leinwetter, Medical Director, Dianna Yates, CHC Division Manager, Nancy Mitchell, Accountant /1, Tamara Copeland, Finance Officer, Ashley Heidrick, Assistant County Counselor, Erin Scraper, Quality Improvement & Risk Management Officer, and Elly Shughart, Office Assistant Ill
CALL TO ORDER CHC Board Chair called the meeting to order at 12:08pm. A quorum was present. Due notice had been mailed.
APPROVAL OF MEETING MINUTES The minutes of the April 2, 2013 CHC Board Meeting were approved as presented.
EXECUTIVE COMMITTEE The by-laws are being amended to reflect a range of members between nine and 13 instead of a specific number. The by-laws currently require 11 members, so changing this to a range may prevent non-compliance concerns. This was a recommendation for compliance training attended by Executive Director and Quality Improvement & Risk Management Officer.
QA COMMITTEE No April meeting.
FINANCE COMMITTEE Robert reported CHC is 4.38% under budget at this time. The Finance Office attended the BKD Boot Camp for training on finance and grants management. The three positions that created shortages effecting financial summary have been filled.
Leading the way to a healthier Shawnee County.
The Finance Office is preparing to finalize documents for audit. The last year helped CHC boost reserves.
Sylvia Herrmann made a motion to approve Executive Committee report. Wanetta Bean seconded. Motion carried.
Wanetta Bean made a motion to approve Finance Committee report. Sylvia Herrmann seconded. Motion carried.
CHC EXECUTIVE DIRECTOR'S REPORT •:• The Executive Director introduced Brandon Durkes who was identified as
someone with financial background interested in serving on the CHC Board. An informational letter was sent to a prospective consumer member as well.
•:• The Executive Director explained the by-law revisions in section 4B that the Executive Committee approved at April meeting. Instead of reading "The CHC Board shall be comprised of eleven (11) members," it reads, "The CHC Board shall be comprised of between nine (9) and thirteen (13) members." The revision was recommended in Corporate Compliance to ensure compliance even if a member resigns.
•:• A memo regarding proposed rev1s1ons to the fee schedule was included in packet. The three changes came about from working through fee schedule, new staff learning processes, and the need to clarify information for documentation purposes. The Accountant II explained the revisions. One proposal will be to charge patient $19.50 for Depo-Provera shot for time period of January 1 through April30.
Wanetta Bean made a motion to approve charging patient $19.50 for Depo-Provera shot for the time period of January 1 through April 30. Martha Prim seconded the motion. Motion carried.
Starting May 1, the Depo-Provera shot will be $24.
Wanetta Bean made a motion to approve charging patient $24 for Depo-Provera shot beginning May 1. Martha Prim seconded the motion. Motion carried.
The last revision is regarding in house labs. The proposal will be to charge a flat fee of $20 for in house labs.
Wanetta Bean made a motion to charge $20 for all in house Jabs. Sylvia Herrmann seconded the motion.
There was discussion regarding if $20 was the minimum for labs. The Executive Director explained the average cost overall was used to determine the $20 minimum.
The motion was reiterated. Motion approved. Motion carried.
•:• Applied for a Kansas Health Foundation Grant in the amount of $20,000. Qualifying factor was participating in an organizational assessment through
Leading the way to a healthier Shawnee County.
KAMU. With this grant funding, focus would be put on three common measures including tobacco cessation, obesity, and immunizations. Immunizations fall under FQHC measure. FQHCs are expected to focus on three additional measures including immunizations, diabetes control, and cervical cancer screening. The funding will help with educational activities for those we serve and training for staff. The University of Kansas school of Preventative Medicine is developing training modules for staff available at no cost.
•!• The Board of County Commissioners (BCC) selected Schwerdt Design as the architecture firm to assist with identifying new location for Main Office.
•!• Sheldon Weisgrau with KAMU is now the speaker for annual Board Retreat. He is very knowledgeable about the Affordable Care Act.
•!• Patient Attendance Policy was handed out to members. The staff working on New Patient Orientation has also been working with Managed Care Organizations (MCOs) to address the No Show Policy. The MCOs do not allow the $15 to be charged to their members. After the third missed appointment, a patient may have services discontinued. The Assistant County Counselor recommended moving "If patient is served by the KanCare Medicaid program, a call or fax may be placed to Provider Relations of the designated MCO," in the Third Missed Appointment section to the Process section.
Wanetta Bean made a motion to approve Patient Attendance Policy with revisions. Sylvia Herrmann seconded the motion. Discussion took place.
Martha inquired about patients calling four hours instead of 24 hours ahead of appointment time to cancel. The Division Manager explained it may help prevent no shows if patients are not required to call 24 hours in advance to cancel appointment. The policy will be introduced to each new patient and reintroduced to established patients.
The motion was reiterated. Motion approved. Motion carried.
•!• Work continues with MCOs to address ongoing payment, credentialing, and website information issues. Payments are being received but the amounts are not always correct.
•!• The Safety Net Task Force met at the end of April. There may be funding available through Sunflower Foundation for consultant work. No action at this time.
•!• Requested BCC to create and fill physician and LPN position. Additional information was requested and item was deferred until May 16.
•!• Notified that LabCorp interface is built. Next step will be staff training on how to order labs electronically.
•!• Did not get deemed under Federal Tort Claims Act (FTCA) this cycle. Visited with representatives from HRSA regarding it. They provided documentation to the Executive Director showing where improvements need to be made. Several
Leading the way to a healthier Shawnee County.
.. ,
items revolved around policy refinement. An application will be submitted again sometime in August.
•!• The Executive Director requested technical assistance for clinical operations during quarterly conference call with project officer. Technical assistance team tentatively scheduled to visit clinic September 10-12. A team will come and focus on workflows, scheduling, and policies and procedures.
MEDICAL DIRECTOR'S REPORT •:• The Medical Director has been working with The Quality Improvement & Risk
Management Officer to restructure the Quality Improvement (QI) Committee. Trying to get more Provider involvement in Ql Committee. Two committees have been developed. One will be focused on Ql Committee measures and grant compliance and one will be focused on Patient Centered Medical Home (PCMH). Timely refills Plan Due Study Act (PDSA) has been finalized.
•:• ICD-10 implementation set for October 2014.
•:• Referral process identified as issue for FTCA deeming. The Medical Director is working to improve process.
HEAL THACCESS REPORT No new business.
NEW/MISCELLANEOUS BUSINESS The Executive Director's Evaluation was handed out to members. Robert advised members to fill the form out today and return to him or place in a sealed envelope and return to Main Office.
The Needs Assessment and Scope of Project is a document that is part of grant application that outlines the services available through the CHC. It is made up of three forms.
ADJOURN The meeting was adjourned at 12:59pm.
Minutes taken by Elly Shughart
Reviewed by:
Robert Thorn, CHC Board Chair
Alice Weingartner, CHC Executive Director
Leading the way to a healthier Shawnee County.
May 30, 2013
MEMO:
TO:
FROM:
SHAWNEE COUNTY Department of
Emergency Management 200 SE ih Street
Emergency Operation~ Center Topeka, KS 66603
(785) 233-8200 ext. 4150 Dave Sterbenz, Director
Public Notice & April 2013 Meeting Minutes
Board of County Commissioners - Shawnee County
Nelson E Casteel - Ambulance Compliance Officer f!V/ Shawnee County Emergency Management //;, Dave Sterbenz - Chairperson 4/'l'!/Y Director- Shawnee County Emergency Management
Public Notice of Meeting Shawnee County Ambulance Advisory Board
The Ambulance Advisory Board will meet on June 19, 2013 at 5:30pm, for its regular monthly meeting.
The meeting will be held at AMR HQ located at:
401 SW Jackson Street, Topeka KS Coordinates: Lat/Long 39.054664, -95.674086
Grid: 15STD6860726246
Attached are the approved meeting minutes for the Ambulance Advisory Board meeting held April 17, 2013.
Please place these items on the consent agenda for the next meeting:
Fiscal Impact: Efficiency:
none - following standard practice of dissemination KORA/KOMA compliance
Should you have any questions please feel free to contact: ·Chairperson Dave Sterbenz at [email protected] 785-251-4151 Compliance Officer Nelson E Casteel at [email protected] 785-251-4558.
###
Mitigation Preparedness Response Recovery
I ,
I
SHAWNEE COUNTY AMBULANCE ADVISORY BOARD APPROVED MEETING MINUTES
Wednesday, April17, 201317:30 hrs American Medical Response Building
401 SW Jackson Street, Topeka KS 39.054664, -95.674086
15STD6860726246
Call to Order- Meeting called to order at 17:38 by Chairperson Dave Sterbenz.
Roll Call:
Guests:
Approval of Agenda
All Board Members present. (Board Members Nels Anderson, Kathy Kilmartin, Paul Leavens, Alan McKenzie, Neil Hix and Angela Gamber)
AMR Operations Manager Ken Keller Shawnee County Fire District #1 Fire Chief Joe Hawkins Graduate Student Intern Brooke Shumaker Ambulance Compliance Officer Nelson E Casteel
Motion by Board Member Gamber: second by Board Member Hix; passed 6-0 to approve agenda as provided.
Approval of previous Minutes
Minutes of March 27, 2013 regular meeting.
Board Member McKenzie asked for a change in wording in the March minutes to reflect that the County Fire Chiefs are in the process of hiring another Medical Director.
Motion by Board Member Gamber: second by Board Member McKenzie to approve the minutes with the change; passed 6-0 to approve.
Old Business
Discussion of documents and materials provided by AMR at March 27, 2013 regular meeting.
Page 1 of 4
Mr. Keller indicated that AMR would like to see an increase in the subsidy from the present $1,057,798. AMR would like to fund the purchase of five ambulances and ten heart monitors that are badly in need of replacement. Mr. Keller also indicated that a combination of rate increase and subsidy increase would allow them to purchase the equipment. Mr. Keller provided a document indicating the funding resources needed for the next seven years as well as the SL Depreciation Worksheet he had provided which detailed the payments for the next seven years.
Mr. Keller explained and discussed the information in the· Revenue Analysis and the Transport Analysis documents he had provided at the March meeting.
APPROVED MEETING MINUTES 4/17/2013
Page 2 of 4
SHAWNEE COUNTY AMBULANCE ADVISORY BOARD APPROVED MEETING MINUTES
Mr.- Keller indicated the subsidy increase could also assist in removing the 24 hour shift crews from the streets and replacing them with 12 hour shift crews.
Mr. Keller reported that he had promised the Board of County Commissioners in past years that he would commit at least 932 hours a week for his crews to be on the streets.
Chairperson Sterbenz indicated that the new Audit-Finance Director has not laid out the process for the budget yet; however it will be laid out in the very near future. Chairperson Sterbenz and the Board members showed a consensus that getting the proposal and recommendation to the Board of County Commissioners as soon as possible is the intent of the Board.
Mr Keller followed up on an idea whereby the contract could be rewritten or amended to include that certain monies be earmarked for tangible items that are provided by the County. This had been discussed in previous meetings as a manner by which AMR can show dedication to the community.
Chairperson Sterbenz asked the Board and Mr. Keller if there was interest in the county using their purchasing power to purchase the ambulances and leasing them to AMR to use. Board Members indicated this was a good idea and Chairperson Sterbenz would need to examine the financing options.
Mr. Keller discussed the depreciation of ambulances and heart monitors and how the monies from a subsidy increase would actually allow there to be a savings and cut costs.
Mr. Keller discussed the transparency of AMR and their cost cutting measures that have been in place.
Chairperson Sterbenz discussed the need for a public relations apparatus for AMR to ensure the community becomes better acquainted with AMR.
In answer to a question from Board Members, Mr. Keller explained the process for scrapping older units that are taken out of service.
Board Members and Mr. Keller discussed the advantages of a rate and subsidy increase, as well as the consequences of there not being an increase in the subsidy.
Mr. Keller emphasized that their profit margin for the Shawnee County operation was 3% and that AMR would not want to operate in Shawnee County at a loss.
Mr. Keller provided a spreadsheet from the Board of EMS that detailed the financial statistics of other EMS in the State of Kansas.
Board Member members agreed that AMR runs an efficient operation in Shawnee County, however there was concern expressed that the higher up levels of the company are not coming to the aid of the local operation.
In answer to questions from Board Members, Compliance Officer Casteel read Sections IV, V and VII of Shawnee County Resolution 2012-59 pertaining to the duties and expectations of the Board.
APPROVED MEETING MINUTES 4/17/2013
SHAWNEE COUNTY AMBULANCE ADVISORY BOARD APPROVED MEETING MINUTES
Board Members indicated their appreciation for the performance of Mr. Keller in providing the needed information during the meeting.
There was consensus among the Board Members that new units and heart monitors are needed.
Board Members asked Chairperson Sterbenz to contact the County Commissioners and Audit Finance Department to ascertain if the County would want to own the equipment and lease it to AMR or not. It was agreed that this would cut back on taxes and other expenses that private companies are subjected to.
Chairperson Sterbenz was also asked to get some guidance as to the type of funding the Commissioners are looking towards for this year in relation to AMR.
Discussion and planning approach for upcoming BOCC budget process
New Business
Chairperson Sterbenz and Compliance Officer Casteel indicated that the process is still being lined out. The Compliance Office will forward the process to AMR and the Board when the process is ironed out.
Chairperson Sterbenz indicated again that this will be a difficult budget year and that there could be cuts still made because the legislature has not finished its work.
Letters of thanks to Kansas Board of EMS Executive Director Steve Sutton, Kansas Board of EMS Chairperson JR Behan and AMR Medical Director Dr. David Kingfisher AMR Medical Director.
Motion by Board Member Leavens; second by Board Member Gamber: passed 6-0 to approve the Compliance Office sending the letters of thanks.
Compliance Officer Report
Compliance Officer Casteel reported that 2nct quarter of 2012 was completed with AMR being in compliance with response times. Compliance Officer Casteel indicated that he hopes to have the 3rct quarter done before the end of May 2013.
Communications by AMR Management- None
Page 3 of4 APPROVED MEETING MINUTES 4/17/2013
SHAWNEE COUNTY AMBULANCE ADVISORY BOARD APPROVED MEETING MINUTES
Administrative Communications
Board Member Gamber reported that her Graduate School Intern Brooke Shumaker would be leaving as the end of semester is approaching. Board Members and guests wished her well in her future endeavors and thanked her for her participation.
Executive Session - None
Public Comments - None
Adjournment
Motion by Board Member Hix second by Board Member Anderson; passed 6-0 to adjourn.
Meeting adjourned at 19:16.
Minutes appro ed by unanimous vote of Board during monthly meeting on May 22,2013
AI Chairperson Dave Sterbenz
Page 4 of 4
Approved Date: 05/22/2013
APPROVED MEETING MINUTES 4/17/2013
~ Shawnee County ~
Office of County Counselor RICHARD V. ECKERT County Counselor
Shawnee County Courthouse 200 SE 7th St., Ste. 100
Jonathan C. Brzon, Assistant Shawnee CoWity CoWiselor ~ ~ May 31,2013
RE: Claims paid pursuant to Resolution No. 2012-141
Resolution No. 2012-141 authorizes our office to settle undisputed claims under $1,000.00. The resolution also provides that our office shall provide to the Board a monthly report of all claims approved pursuant to this resolution.
Please be advised that our office has approved the claim of Outside Plant Damage Recovery (OPDR) in the amount of $311.13, for damages to a Cox mainline cable located in the vicinity of 5700 SW Burlingame by the Shawnee County Public Works Department on or around January 28, 2013. OPDR is an agent for Cox Communications. The Shawnee County Public Works Department investigated the claim and recommended that it be paid. Our office concurred with the recommendation and a check was issued to OPDR on May 31,2013.
JCB/mlb
c: Mr. Richard V. Eckert, Shawnee County Counselor Mr. Thomas C. Vlach, P .E. Director of Shawnee County Public Works·
200 SE 7th Street • Room 107 Topeka, Kansas 66603-3963
MEMORANDUM TO:
FROM:
RE:
DATE:
Board of Cou~~~~mmissioners
Cynthia A.~~~unty Clerk
Litigation
June 3, 2013
Please acknowledge receipt of Summons in the following case in the District Court of Shawnee County, Kansas:
CASE NO: 13C000607 Wells Fargo Financial Kansas Inc. vs. Board of County Commissioners of Shawnee County et. al.
which was received in the office of the Shawnee County Clerk and forwarded to the County Counselor on this date.
Attachment
/ 1314800392
DISTRICT personal service by sheriff COURT OF SHAWNEE COUNTY KANSAS
200 East 7th Topeka, Kansas 66603
Division 07 Chapter 60
Case Number 13C 000607
WELLS FARGO FINANCIAL KANSAS INC Plaintiff 1
vs.
BOARD OF COUNTY COMMISSIONERS OF SHAWNEE COUNTY Defendant 3
SUMMONS
To the above named Defendant,
SHAWNEE COUNTY CLERK 1 tJ! Z2 t'Un dL
You are hereby notified that an action has been commenced against you in this court. If you wish to dispute the claim, you are required to file your answer to the Petition with the court and serve a copy upon:
SHAWN SCHARENBORG KOZENY & MCCUBBIN LC 12400 OLIVE BLVD SUITE 555 ST LOUIS, MO 63141 Atto~ney for Plaintiff 1
Within twenty-one (21) days of service upon you. If you fail to do so, judgment by default will be taken against you for the relief demanded in the Petition. Any related claim which you may have against the plaintiff must be stated as a counter claim in your answer, or you will be barred from making such claim in any other action.
Dated 28 May, 2013
Official Seal of the District Court
Shawnee County, Kansas 29 January MDCCCLXI
-----~----------------------
1314800392 AML PG 2
Angela M. Callahan Clerk of the District Court
By X2Z2E5XPXU Deputy Clerk
. . Shawn Scharenborg, KS # 24542 Sara Knittel, KS # 23624 Kelli N. Breer, KS # 17851 Kozeny & McCubbin, L.C. (St. Louis Office) 12400 Olive Blvd., Suite 555 St. Louis, MO 63141 Phone: (314) 991-0255 Fax: {314) 567-8006 K&M File Code:GOSALWFF
Allison Alejos, Director Local Health Department Alice Weingartner, Director Community Health Center
Board of Commissioners Shawnee County
C~ ~'L Allison Alejos ~ Director, Local Health Department
CONSENT AGENDA - Pulmonary and Sleep Associates- Contract Renewal
Action Requested: Approval to renew the contract with Pulmonary and Sleep Associates for contractual physician and consultation services for Shawnee County Health Agency (SCHA).
SCHA will pay William Leeds, MD of Pulmonary and Sleep Associates $150.00/hr plus $250.00 per month for providing professional medical and health care consultation services for SCHA Communicable Disease programs. Services provided are on an as-needed basis and average $3,800 per year. This contract is paid using county tax support.
These services are required to provide our nursing staff with medical supervision and orders that allow for the treatment of clients with tuberculosis infection or disease. In Shawnee County, in any given year, the SCHA evaluates ·and/or treats approximately 145 cases of tuberculosis infection and 3-6 cases of tuberculosis disease. Treatment for tuberculosis infection and disease is complex and long term; most treatments last a minimum of six months.
The services provided by Dr. Leeds benefit the clients we serve as individuals as well as the community. Through appropriate treatment, transmission of tuberculosis can be stopped thereby minimizing risk to others.
Leading the way to a healthier Shawnee County
SHAWNEE COUNTY CONTRACT NO. 2013-__ _ Shawnee County Health Agency
Contract for Professional Services: Physician
TillS CONTRACT, entered into this day of 2013, by and between the Board of County Commissioners of the County of Shawnee, Kansas, hereinafter referred to as ''the County," and Pulmonary and Sleep Associates, 515 SW Horne, Suite 200, Topeka, Kansas 66606, hereinafter referred to as "the Provider."
WHEREAS, the County is desirous of contracting with the Provider for the purpose of providing professional medical and health care services for patients of the Shawnee County Health Agency.
WHEREAS, the Provider is desirous of providing said professional medical and health care services for patients of the Shawnee County Health Agency.
NOW THEREFORE, in consideration of the mutual covenants contained herein, the parties agree as follows:
The Provider agrees to provide professional medical and health care services for the County. Professional medical and health care services shall be defined as: services which are usually and customarily provided by a licensed physician under the laws of the State of Kansas which are delivered to persons who have been identified by the Shawnee County Health Agency as patients of the Health Agency.
The time and location of the delivery of the professional medical and health care services shall be by mutual agreement between the Provider and the County and shall be scheduled, in writing, at least forty-five (45) days prior to the anticipated date of delivery. The County may authorize the Provider to provide additional professional medical and health care services, in addition to the services which have been scheduled, when in the opinion of the County, such services are needed to maintain the efficient and effective operation of the Shawnee County Health Agency.
The Provider shall, for the duration of this contractual agreement, maintain a license to practice as a physician in the State of Kansas. The Provider shall furnish verification to the County of Kansas licensure.
The Provider shall, for the duration of this contractual agreement, maintain professional liability and malpractice insurance as required by the State of Kansas. The Provider shall fhrnish to the County, verification of insurance coverage.
The Provider shall, while performing services under the terms and conditions of this agreement, comply with all laws, public health regulations, grant agreements and Shawnee County rules and regulations, which govern the operation of the Shawnee County Health Agency. The Provider specifically agrees not to discriminate against persons served or employed by the County on the basis of race, creed, gender, national or ethnic origin, or disability.
The County shall pay the Provider the sum of $150.00 per hour plus $250.00 per month for providing professional medical and health care consultation services for the Communicable Disease program under the terms of this agreement. The County shall not be liable for payment for any services provided which were not authorized by the County, or which were not performed for persons who have been previously identified by the County as patients of the Shawnee County Health Agency.
In no event should this engagement be intended or determined to constitute an employee/employer relationship. Provider has sole right to control and direct the means, manner, and method by which the services required by this agreement will be performed. Provider waives any and all claims to benefits otherwise provided to employees of the County, including, but not limited to: medical, dental, other personal insurance, retirement benefits, unemployment benefits, and liability or worker's compensation insurance. Provider shall be responsible for its own tax liability and related issues and legal obligations. Provider has the right to perform services for others during the term of this agreement.
This agreement shall become effective on the date approved by the Board of Shawnee County Commissioners of the County of Shawnee, Kansas, through 2014. This agreement may, by mutual consent of the parties and by approval of the Board of Shawnee County Commissioners, be renewed on an annual basis. However, it is specifically agreed by the parties hereto that the County and/or the Provider retain the right to terminate this agreement unilaterally with thirty (30) days written notice to the other party. This agreement may be immediately suspended by the Shawnee County Health Officer or the Shawnee County Health Agency Director, without prior notice, if in the opinion of the Shawnee County Health Officer or the Shawnee County Health Agency Director, the Provider's conduct or action violates accepted standards of clinical practice or jeopardizes the operation of the Shawnee County Health Agency.
IN WITNESS WHEREOF, the parties have hereto executed this agreement as of the day and year first above written.
BOARD OF SHAWNEE COUNTY COMMISSIONERS:
Michele A. Buhler, Chair Date
ATTEST:
Date
PROVIDER:
William Leeds, D .. Date For Pulmonary d Sleep Associates
2
Rev. 10/2003 A TIACHMENT To
SHAWNEE COUNTY CONTRACT C. ___ _
CONTRACTUAL PROVISIONS ATTACHMENT The undersigned parties agree that the following provisions are hereby incorporated into the contract to which it is attached and made a part thereof, said contract being dated the ___ day of _____ _ 20_.
I. TERMS HEREIN CONTROLLING PROVISIONS. It is expressly agreed that the terms of each and every provision in this attachment shall prevail and control over the terms of any other conflicting provision in any other document relating to and a part of the contract in which this attachment is incorporated.
2. AGREEMENT WITH KANSAS LAW. It is agreed by and between the undersigned that all disputes and matters whatsoever arising under, in connection with or incident to this contract shall be litigated, if at all, in and before a Court located in the State of Kansas, U.S.A, to the exclusion of the Courts of any other states or country. All contractual agreements shall be subject to, governed by, and construed according to t.~e Jaws of the State of Kansas.
3. TERMINATION DUE TO LACK OF FUNDING APPROPRIATION. Shawnee County is subject to the Kansas Cash Basis Law, K.S.A. 10-1101 et seq. If, in the judgment of the Financial Administrator, Audit-Finance Office, sufficient funds are not appropriated to continue the function performed in this agreement and for the payment of the charges hereunder, County may terminate this agreement at the end of its current fiscal year. County agrees to give written notice of termination to contractor at least thirty (30) days prior to the end of its current fiscal year. Contractor shall have the right, at the end of such fiscal year, to take possession of any of contractor's equipment, leased or otherwise, provided to County under the contract. County will pay to the contractor all regular contractual payments incurred through the end of such fiscal year, plus contractual charges incidental to the return of any such equipment. Upon termination of the agreement by County, title to and possession of any equipment purchased by the County under the contract, but not fully paid for, shall revert to contractor at the end of County's current fiscal year. The termination of the contract pursuant to this paragraph shall not cause any penalty to be charged to the County or the contractor.
4. DISCLAIMER OF LIABILITY. Neither the County of Shawnee nor any department thereof shall hold harmless or indemnify any contractor for any liability whatsoever.
5. ANTI-DISCRIMINATION CLAUSE. The contractor agrees: (a) to comply with the Kansas Act Against Discrimination (K.S.A. 44-1001 et seq.) and the Kansas Age Discrimination in Employment Act, (K.S.A. 44-1111 et seq.) and the applicable provisions of the Americans With Disabilities Act (42 U.S.C. 12101 et seq.) [ADA] and to not discriminate against any person because of race, religion, color, sex, disability, national origin or ancestry, or age in the admission of access to or treatment or employment in, its programs or activities; (b) to include in all solicitations or advertisements for employees, the phrase "equal opportunity employer"; (c) to comply with the reporting requirements set out in K.S.A. 44-1031 and K.S.A. 44-1116; (d) to include those provisions in every subcontract or purchase order so that they are binding upon such subcontractor or vendor; (e) that a failure to comply with the reporting requirements of (c) above or if the contractor is found guilty of any violation of such acts by the Kansas Human Rights Commission, such violation shall constitute a breach of contract; (t) if the contracting agency determines that the contractor has violated applicable provisions of ADA, that violation shall constitute a breach of contract; (g) if (e) or (t) occurs, the contract may be cancelled, terminated or suspended in whole or in part by the County. Parties to this contract understand that subsections (b) through (e) of this paragraph number 5 are not applicable to a contractor who employs fewer than four employees or whose contract with the County totals $5,000 or less during this fiscal year.
6. ACCEPTANCE OF CONTRACT. This contract shall not be considered accepted, approved or otherwise effective until the required approvals and certifications have been given and this is signed by the Board of County Commissioners of the County of Shawnee, Kansas.
7. ARBITRATION, DAMAGES, WARRANTIES. Notwithstanding any language to the contrary, no interpretation shall be allowed to find the County has agreed to binding arbitration, or the payment of damages or penalties upon the occurrence of a contingency. Further, the County shall not agree to pay attorney fees and late payment charges; and no provisions will be given effect which attempts to exclude, modify, disclaim or otherwise attempt to limit implied warranties of merchantability and fitness for a particular purpose.
8. REPRESENTATIVE'S AUTHORITY TO CONTRACT. By signing this document, the representative of the contractor thereby represents that such person is duly authorized by the contractor to execute this document on behalf of the contractor and that the contractor agrees to be bound by the provisions thereof.
9. RESPONSmiLITY FOR TAXES. The County shall not be responsible for, nor indemnify a contractor for, any federal, state or local taxes which may be imposed or levied upon the subject matter of this contract.
I 0. INSURANCE. The County shall not be required to purchase, any insurance against loss or damage to any personal property to which this contract relates, nor shall this contract require the County to establish a "self-insurance" fund to protect against any such loss or damage. Subject to the provisions of the Kansas Tort Claims Act (K.S.A. 75-610 I et seq.), the vendor or lessor shall bear the risk of any Joss or damage to any personal pro to which vendor or lessor holds title.
By:
Title:
Date:
BOARD OF COUNTY COMMISSIONERS SHAWNEE COUNTY, KANSAS
Michele A. Buhler, Chair
Date:
ATTEST:
Cynthia A. Beck, Shawnee County Clerk
June 3, 2013
To:
From:
Re:
Shawnee County Health Agency 1615 SW 8'h Avenue- Topeka, Kansas 66606-1688
Allison Alejos, Director Local Health Department Alice Weingartner, Director Community Health Center
Board of Commissioners Shawnee County
Allison Alejos (UG Director, Local Health Department
CONSENT AGENDA- Safe Routes to School Grant Application
Action Requested: Acknowledge Safe Routes to School Grant Application.
On May 30, 2013 the Board of County Commissioners approved a Resolution allowing the submission of the Safe Routes to School Grant Application by the Shawnee County Health Agency (SCHA) to the Kansas Department of Transportation. The complete grant application is attached to this request.
Through this funding opportunity, the SCHA and the public will gain a good understanding of issues preventing students from walking and riding bikes to school, including but not limited to lack of sidewalks, poor condition of current sidewalks, and high traffic intersections. The information gathered will lead to a Master Plan that addresses the issues identified.
The total funds to be requested through the Kansas Department of Transportation are $12,000.00. This money will fund 20% of the Health Promotions Coordinator positions already in place at the Health Agency as well as supplies and materials that will be needed to conduct the work for the grant.
There is a 20% match for the grant; a total of $2,400.00 that will be met through the current tax allocation already in the Health Agency's budget to help fund the Health Promotion Coordinator position. There is no additional financial burden to the County.
Leading the way to a healthier Shawnee County
Application Cover Sheet 2013
Please complete the information below and include it as the first page of the proposal. Review the Application Guidance prior to filling out the application. The person identified as the "Contact" will be the main point of contact for KDOT staff.
Organization Type (please circle): School District City State
Sponsoring Public Authority: 2£ru.()(\f'~ CD!.!~ ¥)':'::,
~:::~~:;~~~~~~ Officer Mailing Address: \ lo \ S StU &'1 City/State/Zip: :IQ(Y)H) , \< ~ \.clol dJ.o County: Q"f'C\L0'(""(2f, Daytime Phone: "]~?:,to&· 8-J "2iJ Fax: ] 85-- & oR , 80J 0
Email Address: l)'\\~ .. 't.:nAD(Y<?C()"l ,a± School District: l X~1D cc) \ - TO\)ek:a==\1 \ \o\\ c.' ()Qt\DO \ School Names: Qa ,L\ (\QtJ E ~:£YJtr\Y1 ~"' Type of Funding Requested: ~ Phase 2 Noninfrastructure
Amount of Funding Requested:'\._ ~='at..q..J1~N"""· """){...._·)_._· .._,<-_P _________ _
ubmitting Proposal*
Postmark by June 7th, 2013 to: Becky Pepper Bicycle and Pedestrian Coordinator Kansas Department of Transportation Dwight D. Eisenhower State Office Building Bureau of Transportation Planning 700 SW Harrison Street Topeka, KS 66603-3754
1
--- -------------------------------
Safe Routes to School Grant Application
Phase 1 - 2013
Shawnee County Health Agency/ USD 501, Topeka Public Schools
Quincy Elementary
Current Conditions
Quincy Elementary school is located north of the Kansas River in Topeka, encompassing a variety of area
including residential, commercial, and farm land. During the 2012-2013 school year approximately 250
students grades K-5 attended Quincy.
Working with Topeka Public Schools (TPS) USD 501, Quincy was selected as the ideal school for this
project for a number of reasons including, neighborhood development, high traffic areas, make-up of
the boundary areas, BMI rates of students and overall academic performance ofthe school.
There are many streets in the area, that have no sidewalks, sidewalks in poor condition or brick
sidewalks that are overgrown with vegetation, which make them unsafe to ride bikes on or walk. There
is a high traffic intersection located within two blocks of the school.
We know children who are more physically active tend to perform better in school so to help promote
walking and biking to and from school, could go hand in hand with the current changes taking place at
the school. While this funding opportunity will focus on completing a master plan for Quincy in regards
to environmental change, it is important to note some of the other challenges this particular school
faces. Due to poor academic performance, Quincy Elementary is currently a target Priority School for
TPS for academic attention. This program requires the change of leadership and SO% of the teachers
must also change. With this change, comes the perfect time to help engage parents, students and
teachers alike.
In the 2012-2013 School Profile for Quincy it was identified that Quincy is a high need school in both
reading and math. Almost 94% of all students at Quincy were on lunch support.
We also know 40% ofthe students at Quincy are either at risk {85th-94th percentile) or overweight {95th
percentile or greater) on their BMI screenings. By increasing access for students to walk and bike to
school, we will have the potential to impact the overall health of the students.
Proposed Activities
For first year funding, we would be looking for the opportunity to assess the two-mile area around the
school, by conducing walking assessments and collecting traffic counts at high traffic intersections. We
also would be looking at conducting surveys with the parents as well as students and staff about how
they get to school and why they choose that mode of transportation. We would also like to learn from
parents about what things would make them feel more open to allowing their child to walk.
The Shawnee County Health Agency {SCHA) would be the coordinating agency for the work to be done
through the Safe Routes grant. As the lead agency, SCHA would be responsible for ensuring the timeline
is adhered to, bringing community partners to the table, including members of a community coalition,
Heartland Healthy Neighborhoods {HHN), and working to help address barriers that may arise during the
process of working through the grant cycle.
Topeka Public Schools will serve as a major partner in this process, with representation at the table
throughout. The main role is to keep open communication with the specific school officials as well as
district officials. The school district will assist in completing school surveys with teachers as well as
parents and students.
The Topeka Bikeways Project will be important as we start to look at possible engineering aspects, we
will rely on the Bikeways Master Plan and members of the Bikeways committee to give guidance on
possible ways to connect into the Bikeways Plan, specifically Route 23.
Medical Reserve Corps, is a volunteer program through SCHA. This program will serve as an important
resource as we look at walking assessments. We will be able to utilize volunteers, who can go through a
training on conducting walking assessments, and then the volunteers can go out and conduct the
assessment. The biggest benefit to this, would be the money saved by having staff conducting the
assessment and having to pay them, which could possibly result in overtime pay.
Shawnee County has a very active community coalition, Heartland Healthy Neighborhoods (HHN), which
is made up of a variety of businesses and organizations who strive to make change in Shawnee County
related to health and wellbeing. Some projects they have been a part of include Complete Streets and
Clean Indoor Air Act for Shawnee County. HHN would serve as a great resource for support in moving
aspects of the plan forward. There are a variety of representatives on the coalition including elected
officials.
The North Topeka Art District (NOTO) would also have a stake in this process. NOTO is located within the
two mile radius of Quincy Elementary. Students at Quincy partake in art classes through NOTO and it
would benefit both the shop owners and the students to have easy pedestrian access to each other.
NOTO is located on the south side of the high traffic intersection mentioned in the beginning.
Shawnee County Parks and Rec has a community center with park just to the north of Quincy
Elementary. There is currently a partial trail that stops just east of the school. The county Parks and Rec
department is working on some other trail systems along with the Topeka Bikeways Project. It would be
wise to engage them in regards to future plans for this particular trail.
Time line
WHEN WHO WHAT OTHER Month 1 SCHA/TPS Detailed Planning Both parties will work
Meeting together to address detailed timeline for working within the school calendar to complete tasks.
Month 1 SCHA Partner Meeting Bring all grant partners together for initial
planning meeting.
Month 2 SCHA/TPS Surveys Get surveys to Quincy Elementary staff and students.
Month 2 SCHA/TPS Public Meeting Host public meeting with school families and general public to announce work to be done in regards to Safe Routes at Quincy.
Month 3 SCHA/City of Topeka Traffic Counts Completed
Month 3 SCHA/City of Topeka Traffic Counts Completed
Month 4 SCHA/TPS Surveys Completed and Information Compiled.
Month 4 SCHA/TPS/NOTO Develop Mutual Work together to Benefits determine solutions
make walking/biking in the area mutually beneficial to the business community as well as the students.
Month 5 SCHA Partner Meeting General update on progress
Month 5 SCHA/TPS School and Parents Mtg Share info collected to date and goals for project.
Month 6 SCHA Topeka Bikeways General update on their Project Meeting progress and STRS
progress.
Month 6 SCHA Partner Meeting General update on progress
Month 7 SCHA/TPS School and Parents Mtg General update on progress
Month 7 MRC Walking Assessment Completed
Month 8 SCHA/TPS First Draft of Master Plan Completed
Month 8 SCHA General Partner Mtg Present first draft to partners
Month 9 SCHA Plan Revisions Month 10 SCHA General Partner Mtg Present updated plan Month 11 SCHA/TPS School and Parents Mtg Present updated plan
Month 12 SCHA Data Collection See how SRTS master plan in impacting kids walking and biking to
I Quincy.
Budget
Grant Dollars In -Kind or Match Dollars Reason 8000.00 20% Salary of the Shawnee
County Health Promotions Coordinator
2000.00 Office supplies including copy paper, ink
825.00 Public Meeting Supplies (11 meetings x $75 each)
400.00 Promotional Supplies (fliers for public meetings, 501 promotions, parent surveys)
500.00 Printing of maps for walkway audits, supplies for audits (clipboards)
275.00 Training for MRC volunteers conducting walking audits
2400.00 County Match dollars for salary of the Shawnee County Health Promotions Coordinator
1500.00 In Kind donation from USD 501 to meeting room space rental fees.
Engineering
Infrastructure changes will be decided on after further evaluation. Both physical and operational
improvements to the infrastructure will be looked at after thorough evaluation of sidewalks, crosswalks,
and safety signage throughout the vicinity of Quincy Elementary School.
Within blocks of Quincy Elementary, what is perceived as a high traffic area is an intersection ofthe
Kansas Ave. Bridge and Morse Ave. While there is a crosswalk, this is a high traffic intersection with
multiple lanes of traffic. We would like to conduct a traffic count at this intersection as part of our
planning process to determine additional needsto assist children needing to cross this intersection.
In addition, we would like to study the ability to connect improvements alongside the work being done
through the Topeka Bikeways Master Plan, specifically Route 23, North Topeka Bikeway.
Education
Classes and programs to teach students basic pedestrian and bicycle skills will be an important aspect to
the Safe Routes to School (SRTS) program. A program based to teach health, fitness, and the
environmental consequences of various modes of transportation will help students to make healthier
choices in how they get to and from school on a daily basis. A driver safety campaign within the vicinity
of the school will attract the attention of parents who drive their children to and from school and raise
awareness of the SRTS program.
If it is founded through our initial evaluation in phase I, that there are safer alternate routes for students
to take when commuting to and from school, those would be part of the education campaign. In
addition, working directly with parents at the school and the PTO about bike and pedestrian safety
would be important.
Enforcement
Partnering with local law enforcement to ensure school zone speeds are enforced in the area, as well as
students are using designated crosswalks would be important to help ensure students and drivers are
helping to create a safe environment for the students to walk and bike to school. In addition, helping
parents feel more at ease with their child(ren) walking and biking to school.
Encouragement
Holding special events in conjunction with the school would be an important piece to help bring the
neighborhood and community together to support walking and biking activities. Topeka Public Schools
host a number of events within their schools as well as a district, such as Family Fitness Nights and
school carnivals that would serve as an important outlet to engage both students and their families
about the benefits of students biking and walking to school.
In addition, working with school personnel and Parent/Teacher Organization (PTO) will serve as an
avenue to address bike and pedestrian safety and work to promote special events and programs that
encourage students to commute to school via these forms of travel.
Evaluation
The Safe Routes to School plan will be monitored at different times throughout the process. Working
with the City of Topeka we hope to conduct traffic audits to monitor motor vehicle traffic before and
after school within the immediate school vicinity as part of the initial process in phase I, as well as at the
end of phase I.
In addition, student/teacher surveys that will monitor how students are getting to and from school will
be conducted at the start of phase I, different points throughout and at the end. It would be important
to collect this information during several points throughout the school year to see what things may
impact the number of kids walking or biking to school (i.e. weather).
A baseline of data will be important before the master plan can really be developed. A clear
understanding of the number of students walking or biking, reasons they are not and a picture of the
neighborhood conditions will be important to understand the barriers.
MTPO Metropolitan Topeka Planning Organization 620 SE Madison Street, Unit 11 Topeka, Kansas 66607-1118 Tel.: (785) 368-3728 Fax: (785) 368-2535 www .topeka.org
May 23, 2013
Kansas Department of Transportation Bureau of Transportation Planning Ms. Becky Pepper- State Bicycle and Pedestrian Coordinator 700 SW Harrison Street Topeka, KS 66603-3745
RE: City of Topeka Safe Routes to School Program
Dear Ms. Pepper:
The Metropolitan Topeka Planning Organization (MTPO) is eager to work in partnership with the Shawnee County Health Agency (SCHA) and USD 501 to initiate a Safe Routes to School program. This study supports and is consistent with the 2040 . Metropolitan Transportation Plan (MTP). We hope to encourage more of our students to walk and to bike to school with this program. Safe Routes has the potential to benefit our entire community and improve children's health. The MTPO has reviewed and supports this SRTS proposal.
We support the SCHA's application to request SRTS funds for phase one funds. On behalf of the MTPO, please consider this a commitment that we will assist SCHA and USD 501 in this process.
7?~tl:iA · Karen Hiller,
Chair, Metropolitan Topeka Planning Organization
May 16,2013
Ms. Becky Pepper Kansas Department of Transportation 700 SW Harrison St. Topeka, KS 66603
Re: Safe Routes to School Planning Grant
Ms. Pepper:
On behalf of Topeka Public Schools, I am pleased to offer our support for the Shawnee County Health
Agency, in partnership with Topeka Public Schools' application for a Safe Routes to School Planning
Grant.
The Shawnee County Health Agency collaborates in community health issues in a variety of ways and the
Safe Routes to School program is an excellent avenue to impact a section of Topeka, where we know
children are in need. Their prime responsibility is to plan programs, develop and implement policies
based on community health needs and guide the overall health of our community. With current
childhood obesity issues facing our nation, state and community, the Shawnee County Health Agency is
concerned with the health and safety of the community's children.
Obesity has been identified as one of the major health issues in Topeka, through our Community Health
Needs Assessment. By ensuring children and families have safe infrastructure we are better able to
promote physical activity in our community. We believe a Safe Routes to School Planning Grant will be a
much needed element to creating a master plan for this area of town to start looking at the issues these
children and families face in being able to walk and bike to school.
We support the Shawnee County Health Agency in applying for a Safe Routes to School Planning Grant.
Sincerely,
Dr. Julie Ford Superintendent of Topeka Public Schools
TOPEKA PUBLIC SCHOOLS • 624 WEST 24TH STREET • TOPEKA, KANSAS 66611 • 785/295-3000 '''""''"''"""""'"''''"'"'"'"""'"'''"'"'"''','''
Becky Pepper
Kansas Department of Transportation 700 SW Harrison St.
Topeka, KS 66603
Re: Safe Routes to School Planning Grant
Ms. Pepper,
On behalf of North Topeka Business Alliance I am pleased to offer our support for the Shawnee County
Health Agency, in partnership with Topeka Public Schools' application for a Safe Routes to School Planning Grant.
The Shawnee County Health Agency collaborates in community health issues in a variety of ways and the
Safe Routes to School program is an excellent way to impact a section of Topeka, where we know children
are in need. Their prime responsibility is to plan programs, develop and implement policies based on
community health needs and guide the overall health of our community. With current childhood obesity
issues facing our nation, state and community, the Shawnee County Health Agency is concerned with the health and safety of the community's children.
Obesity has been identified as one of the major health issues in Topeka, through our Community Health Needs Assessment. By ensuring children and families have safe infrastructure we are better able to promote physical activity in our community. We believe a Safe Routes to School Planning Grant will be a much needed
element to creating a master plan for this area of town to start looking at the issues these children and families face in being able to walk and bike to school.
We highly support the Shawnee County Health Agency in applying for a Safe Routes to School Planning Grant, and we look forward to our continued partnership with them on this project.
Justin Glasgow
Board Member
North Topeka Business Alliance
WOMEN EMPOWERMENT,! I'~ C.
Becky Pepper Kansas Department of Transportation 700 SW Harrison St. Topeka, KS 66603
Re: Safe Routes to School Planning Grant
Ms. Pepper,
May 24,2013
On behalf of Women Empowerment, Inc., I am pleased to offer our support for the Shawnee County Health Agency, in partnership with Topeka Public Schools' application for a Safe Routes to School Planning Grant.
The Shawnee County Health Agency collaborates in community health issues in a variety of ways and the Safe Routes to School program is an excellent avenue to impact a section of Topeka, where we know children are in need. Their prime responsibility is to plan programs, develop and implement policies based on community health needs and guide the overall health of our community. With current childhood obesity issues facing our nation, state and community, the Shawnee County Health Agency is concerned with the health and safety of the community's children. Obesity has been identified as one of the major health issues in Topeka, through our Community Health Needs Assessment. By ensuring children and families have safe infrastructure we are better able to promote physical activity in our community. We believe a Safe Routes to School Planning Grant will be a much needed element to creating a master plan for this area of town to start looking at the issues these children and families face in being able to walk and bike to school.
We support the Shawnee County Health Agency in applying for a Safe Routes to School Planning Grant.
~U JJJ.e, P- KCC-lC_.,
Sheyvette Dinkens, LAC, KCGC-P Founder /President/Executive Director Women Empowerment, Inc.
X PO Box 2522 X Topeka, KS 66601 X 785-383-7084 X
X www.WomenEmpowermentKs.org X
Big Brothers Big Sisters
Becky Pepper Kansas Department of Transportation 700 SW Harrison St. Topeka, KS 66603
Re: Safe Routes to School Planning Grant
Ms. Pepper,
1119 SW 10th St., Ste. 3 Topeka, KS 66604
Tel 785.234.5524 Fax 785.234.5527
http :Topeka. KansasBigs.org
On behalf of Big Brothers Big Sisters, I am pleased to offer our support for the Shawnee County
Health Agency, in partnership with Topeka Public Schools' application for a Safe Routes to
School Planning Grant.
The Shawnee County Health Agency collaborates in community health issues in a variety of ways
and the Safe Routes to School program is an excellent avenue to impact a section of Topeka,
where we know children are in need. Their prime responsibility is to plan programs, develop and
implement policies based on community health needs and guide the overall health of our
community. With current childhood obesity issues facing our nation, state and community, the
Shawnee County Health Agency is concerned with the health and safety of the community's
children.
Obesity has been identified as one of the major health issues in Topeka, through our Community
Health Needs Assessment. By ensuring children and families have safe infrastructure we are
better able to promote physical activity in our community. We believe a Safe Routes to School
Planning Grant will be a much needed element to creating a master plan for this area of town to
start looking at the issues these children and families face in being able to walk and bike to
school.
We support the Shawnee County Health Agency in applying for a Safe Routes to School Planning
Grant.
Regards, /)
~l(:}ilt() ( Nancy Knopp Daniel Executive Director
possibilities. What will you start? start something
Becky Pepper Kansas Department of Transportation 700 SW Harrison St. Topeka, KS 66603
Re: Safe Routes to School Planning Grant
Ms. Pepper,
IMAGO DEI
On behalf oflmago Dei Community Church, I am pleased to offer our support for the Shawnee County Health Agency, in partnership with Topeka Public Schools' application for a Safe Routes to School Planning Grant. Part of our church's mission is to be involved with transformational change of neighborhoods and we see the Safe Routes to School program as being a part of a safe and healthy neighborhood and community. We have been involved with the SORT grant planning for Historic North Topeka East and we have seen how these efforts greatly benefit the city of Topeka. The Shawnee County Health Agency collaborates in community health issues in a variety of ways and the Safe Routes to School program is an excellent avenue to impact a section of Topeka, where we know children are in need. Their prime responsibility is to plan programs, develop and implement policies based on community health needs and guide the overall health of our community. With current childhood obesity issues facing our nation, state and community, the Shawnee County Health Agency is concerned with the health and safety of the community's children. Obesity has been identified as one of the major health issues in Topeka, through our Community Health Needs Assessment. By ensuring children and families have safe infrastructure we are better able to promote physical activity in our community. We believe a Safe Routes to School Planning Grant will be a much needed element to creating a master plan for this area of town to start looking at the issues these children and families face in being able to walk and bike to school. We support the Shawnee County Health Agency in applying for a Safe Routes to School Planning Grant.
Pastor Joe Hodgson
Imago Dei Community Church
Imago Dei exists to declare the redemptive, transformational power of Jesus Christ throughout our community.
Becky Pepper Kansas Department ofTransportation 700 SW Harrison St. Topeka, KS 66603
Re: Safe Routes to School Planning Grant
Ms. Pepper,
J.,-the
w
YMCA of Topeka We build strong kids,
strong families, strong communities
On behalf ofthe YMCA of Topeka, I am pleased to offer our support for the Shawnee County Health Agency, in
partnership with Topeka Public Schools' application for a Safe Routes to School Planning Grant.
The Shawnee County Health Agency collaborates in community health issues in a variety of ways and the Safe Routes to
School program is an excellent avenue to impact a section of Topeka, where we know children are in need. Their prime
responsibility is to plan programs, develop and implement policies based on community health needs and guide the
overall health of our community. With current childhood obesity issues facing our nation, state and community, the
Shawnee County Health Agency is concerned with the health and safety of the community's children.
Obesity has been identified as one ofthe major health issues in Topeka, through our Community Health Needs
Assessment. By ensuring children and families have safe infrastructure we are better able to promote physical activity in
our community. We believe a Safe Routes to School Planning Grant will be a much needed element to creating a master
plan for this area of town to start looking at the issues these children and families face in being able to walk and bike to
school.
We support the Shawnee County Health Agency in applying for a Safe Routes to School Planning Grant.
Becky Pepper Kansas Department of Transportation 700 SW Harrison St. Topeka, KS 66603
Re: Safe Routes to School Planning Grant
Dear Ms. Pepper:
Stormont-Vail HealthCare supports the Shawnee County Health Agency, in partnership with Topeka Public Schools' application for a Safe Routes to School Planning Grant.
In conjunction with St. Francis Health Center and the Shawnee County Health Agency, Stormont-Vail HealthCare completed a Community Health Needs Assessment earlier this year. Obesity was identified as one of the major health issues in Topeka. By ensuring children and families have a safe infrastructure, we are better able to promote physical activity in our community. We believe a Safe Routes to School Planning Grant will be a much needed element toward creating a master plan to begin looking at the issues these children and families face in being able to walk and bike to school safely.
Becky Pepper Kansas Department of Transportation 700 SW Harrison St. Topeka, KS 66603
Ms. Pepper,
On behalf of Capital City Well ness, I am pleased to offer our support for the Shawnee County Health
Agency, in partnership with Topeka Public Schools' application for a Safe Routes to School Planning
Grant.
The Shawnee County Health Agency collaborates in community health issues in a variety of ways and the
Safe Routes to School program is an excellent avenue to impact a section of Topeka, where we know
children are in need. Their prime responsibility is to plan programs, develop and implement policies
based on community health needs and guide the overall health of our community. With current
childhood obesity issues facing our nation, state and community, the Shawnee County Health Agency is
concerned with the health and safety of the community's children.
Obesity has been identified as one of the major health issues in Topeka, through our Community Health
Needs Assessment. By ensuring children and families have safe infrastructure we are better able to
promote physical activity in our community. We believe a Safe Routes to School Planning Grant will be a
much needed element to creating a master plan for this area of town to start looking at the issues these
children and families face in being able to walk and bike to school.
We support the Shawnee County Health Agency in applying for a Safe Routes to School Planning Grant.
Cordially, Tyler Duling Head Chair of Capital City Wellness 785.221.8510
May 28,2013
Becky Pepper Kansas Department of Transportation 700 SW Harrison St. Topeka, KS 66603
Ms. Pepper,
~r~ 0Energy[Jfe
On behalf of Westar Energy's Energy for Life, I am pleased to support the Shawnee County Health
Agency, in partnership with Topeka Public Schools, in their application for a Safe Routes to School
Planning Grant.
The Shawnee County Health Agency collaborates in community health issues in a variety of ways, and
the Safe Routes to School program is an excellent avenue to impact a section of Topeka, where we know
children are in need. Their prime responsibility is to plan programs, develop and implement policies
based on community health needs and guide the overall health of our community. With childhood
obesity issues facing our nation, state and community, the Shawnee County Health Agency is concerned
with the health and safety of the community's children.
Obesity has been identified as one of the major health issues in Topeka, through our Community Health
Needs Assessment. By ensuring children and families have safe infrastructure we are better able to
promote physical activity in our community. We believe a Safe Routes to School Planning Grant will be a
much needed element to creating a master plan for this area of town to start looking at the issues these
children and families face in being able to walk and bike to school.
We support the Shawnee County Health Agency in applying for a Safe Routes to School Planning Grant.
Cordially, Tyler Duling Wellness Director 785.221.8510
Becky Pepper
PREVENTION AND RECOVERY SERVICES
Kansas Department of Transportation 700 SW Harrison St. Topeka, KS 66603
Re: Safe Routes to School Planning Grant
Ms. Pepper,
On behalf ofThe Prevention Services Department at Prevention and Recovery Services, I am pleased to offer our support for the Shawnee County Health Agency, in partnership with Topeka Public Schools' application for a Safe Routes to School Planning Grant.
The Shawnee County Health Agency collaborates in community health issues in a variety of ways and the Safe Routes to School program is an excellent way to impact a section ofTopeka, where we know children are in need. Their prime responsibility is to plan programs, develop and implement policies based on community health needs and guide the overall health of our community. With current childhood obesity issues facing our nation, state and community, the Shawnee County Health Agency is concerned with the health and safety of the community's children.
Obesity has been identified as one of the major health issues in Topeka, through our Community Health Needs Assessment. By ensuring children and families have safe infrastructure we are better able to promote physical activity in our community. We believe a Safe Routes to School Planning Grant will be a much needed element to creating a.master plan for this area of town to start looking at the issues these children and families face in being able to walk and bike to school.
We highly support the Shawnee County Health Agency in applying for a Safe Routes to School Planning Grant, and we look forward to our continued partnership with them on this project.
Res,ectfully,
c>~~ Amy Arn t German Director of Prevention Services Prevention and Recovery Services (PARS)
SHAWNEE REGIONAL PREVENnON AND RECOVERY SERVICES, INC. 2209 SW 29th St. • Topeka, KS 66611·1908 • (785) 266·8666 • (785) 266·3833 FAX
www.parstopeka.com A UNITED-WAY AGENCY
Behavioral Health Care
May 16, 2013
Becky Pepper Kansas Department ofTransportation 700 SW Harrison St. Topeka, KS 66603
Re: Safe Routes to School Planning Grant
Ms. Pepper,
On behalf of Val eo Behaviot:al Health Care, Inc., I am pleased to offer our support for the Shawnee County Health Agency, in partnership with Topeka Public Schools' application for a Safe Routes to School Planning Grant.
The Shawnee County Health Agency collaborates in community health issues in a variety of ways and the Safe Routes to School program is an excellent avenue to impact a section of Topeka, where we know children are in need. Their prime responsibility is to plan programs, develop and implement policies based on community health needs and guide the overall health of our community. With current childhood obesity issues facing our nation, state and community, the Shawnee County Health Agency is concerned with the health and safety of the community's children.
Obesity has been identified as one ofthe major health issues in Topeka, through our Community Health Needs Assessment. By ensuring children and families have safe infrastructure we are better able to promote physical activity in our community. We believe a Safe Routes to School Planning Grant will be a much needed element to creating a master plan for this area of town to start looking at the issues these children and families face in being able to walk and bike to school.
We support the Shawnee County Health Agency in applying for a Safe Routes to School Planning Grant.
Community Resources Council 501 SE Jefferson Street, Suite 30
Topeka,KS 66607 785-233-1365 +Fax 785--233-1905
www.crcnet.org
Kansas Department of Transportation 700 SW Harrison St. Topeka, KS 66603
Re: Safe Routes to School Planning Grant
Ms. Pepper,
On behalf of Community Resources Council, I am pleased to offer our support for the Shawnee County Health Agency, in partnership with Topeka Public Schools' application for a Safe Routes to School Planning Grant.
The Shawnee County Health Agency collaborates in community health issues in a variety of ways and the Safe Routes to School program is an excellent avenue to impact a section· of Topeka, where we know children are in need. Their prime responsibility is to plan programs, develop and implement policies based on community health needs and guide the overall health of our community. With current childhood obesity issues facing our nation, state and community, the Shawnee County Health Agency is concerned with the health and safety of the community's children.
Obesity has been identified as one of the major health issues in Topeka, through our Community Health Needs Assessment. By ensuring children and families have safe infrastructure we are better able to promote physical activity in our community. We believe a Safe Routes to School Planning Grant will be a much needed element to creating a master plan for this area of town to start looking at the issues these children and families face in being abl~ to walk and bike to school:
We support the Shawnee County Health Agency in applying for a Safe Routes to School Planning Grant.
Volunteers Building Strong, Healthy, and Prepared Communities
Shawnee County
Becky Pepper
Kansas Department of Transportation 700 SW Harrison St. Topeka, KS 66603
Re: Safe Routes to School Planning Grant
Ms. Pepper,
May 16,2013
On behalf of the Shawnee County Medical Reserve Corps, I am pleased to offer our support for the Shawnee County Health Agency, in partnership with Topeka Public Schools' application for a Safe Routes to School Planning Grant.
The Shawnee County Health Agency collaborates in community health issues in a variety of ways and the
Safe Routes to School program is an excellent way to impact a section ofTopeka, where we know children are in need. Their prime responsibility is to plan programs, develop and implement policies based on community health needs and guide the overall health of our community. With current childhood obesity issues facing our nation, state and community, the Shawnee County Health Agency is concerned with the health and safety of the community's children.
Obesity has been identified as one ofthe major health issues in Topeka, through our Community Health
Needs Assessment. By ensuring children and families have safe infrastructure we are better able to promote physical activity in our community. We believe a Safe Routes to School Planning Grant will be a much needed element to creating a master plan for this area of town to start looking at the issues these children and families face in being able to walk and bike to school.
We highly support the Shawnee County Health Agency in applying for a Safe Routes to School Planning Grant, and we look forward to our continued partnership with them on this project.
Sincerely,
Jennifer Zeller
Shawnee County Medical Reserve Corps Coordinator
Shawnee County Medical Reserve Corps Shawnee County Health Agency, 1615 SW Eighth Avenue, Topeka, Kansas 66606
Kansas Department of Transportation 700 SW Harrison St.
Topeka, KS 66603
Re: Safe Routes to School Planning Grant
Ms. Pepper,
On behalf of Garfield Community Center, I am pleased to offer our support for the Shawnee County Health
Agency, in partnership with Topeka Public Schools' application for a Safe Routes to School Planning Grant.
The Shawnee County Health Agency collaborates in community health issues in a variety of ways and the
Safe Routes to School program is an excellent way to impact a section ofTopeka, where we know children
are in need. Their prime responsibility is to plan programs, develop and implement policies based on
community health needs and guide the overall health of our community. With current childhood obesity
issues facing our nation, state and community, the Shawnee County Health Agency is concerned with the
health and safety of the community's children.
Obesity has been identified as one of the major health issues in Topeka, through our Community Health
Needs Assessment. By ensuring children and families have safe infrastructure we are better able to promote physical activity in our community. We believe a Safe Routes to School Planning Grant will be a much needed element to creating a master plan for this area of town to start looking at the issues these children and
families face in being able to walk and bike to school.
We highly support the Shawnee County Health Agency in applying for a Safe Routes to School Planning Grant,
and we look forward to our continued partnership with them on this project.
ClayW. Neal
Recreation Program Coordinator
Shawnee County Parks and Recreation
Garfield Community Center 785-368-3787
TOPEKA SHAWNEE COUNTY PUBLIC LIBRARY
1515 SW 10th Avenue
Topeka, Kansas
66604-13 7 4
PHONE 785 580-4400
FAX 785 580-4496
www.tscpl.org
Becky Pepper Kansas Department of Transportation 700 SW Harrison St. Topeka, KS 66603
Re: Safe Routes to School Planning Grant
Ms. Pepper,
On behalf of The Topeka & Shawnee County Public Library, I am pleased to offer our
support for the Shawnee County Health Agency, in partnership with Topeka Public
Schools' application for a Safe Routes to School Planning Grant.
The Shawnee County Health Agency collaborates in community health issues in a variety
of ways and the Safe Routes to School program is an excellent avenue to impact a section
of Topeka, where we know children are in need. Their prime responsibility is to plan
programs, develop and implement policies based on community health needs and guide
the overall health of our community. With current childhood obesity issues facing our
nation, state and community, the Shawnee County Health Agency is concerned with the
health and safety of the community's children.
Obesity has been identified as one of the major health issues in Topeka, through our
Community Health Needs Assessment. By ensuring children and families have safe
infrastructure we are better able to promote physical activity in our community. We
believe a Safe Routes to School Planning Grant will be a much needed element to
creating a master plan for this area of town to start looking at the issues these children
and families face in being able to walk and bike to school.
We support the Shawnee County Health Agency in applying for a Safe Routes to School
Planning Grant.
Thad Hartman
Community & Strategic Services Manager
Topeka & Shawnee County Public Library
(785) 580-4511
------------------------------------------
SAFE K!DS
KANSAS
May 21,2013
Becky Pepper
1000 SW Jackson St Suite 230 Topeka, Kansas 66612
Kansas Department ofTransportation 700 SW Harrison St. Topeka, KS 66603
Re: Safe Routes to School Planning Grant
Ms. Pepper,
On behalf of Safe Kids Kansas, I am pleased to offer our support for the Shawnee County Health Agency, in partnership with Topeka Public Schools' application for a Safe Routes to School Planning Grant.
The prime responsibility of the Shawnee County Health Agency is to plan programs, develop and implement policies based on community health needs and guide the overall health of our community. Through critical assessment of the environment around our schools that directly impact community walkability and bikeability, there is opportunity to identify changes that can lead to positive health outcomes, including increased safety and physical activity. A Safe Routes to School Planning Grant will allow for the development of a master plan for this targeted area of the community to address the issues that children and families identify as barriers to being able to walk and bike safely to school.
We highly support the Shawnee County Health Agency in applying for a Safe Routes to School Planning Grant, and we look forward to our continued partnership with them on this project.
If you have any questions, please contact me at 785-296-1223 or [email protected].
Sincerely,
~-,~~0 Cherie Sage {/' O State Director Safe Kids Kansas
Becky Pepper Kansas Department of Transportation 700 SW Harrison St. Topeka, KS 66603
Re: Safe Routes to School Planning Grant
Ms. Pepper,
On behalf of the Sunflower Striders Running Club, I am pleased to offer our support for the Shawnee
County Health Agency, in partnership with Topeka Public Schools' application for a Safe Routes to School
Planning Grant.
The Shawnee County Health Agency collaborates in community health issues in a variety of ways and the
Safe Routes to School program is an excellent avenue to impact a section of Topeka, where we know
children are in need. Their prime responsibility is to plan programs, develop and implement policies
based on community health needs and guide the overall health of our community. With current
childhood obesity issues facing our nation, state and community, the Shawnee County Health Agency is
concerned with the health and safety of the community's children.
Obesity has been identified as one of the major health issues in Topeka, through our Community Health
Needs Assessment. By ensuring children and families have safe infrastructure we are better able to
promote physical activity in our community. We believe a Safe Routes to School Planning Grant will be a
much needed element to creating a master plan for this area of town to start looking at the issues these
children and families face in being able to walk and bike to school.
We support the Shawnee County Health Agency in applying for a Safe Routes to School Planning Grant.
BJP9 Rhoden lf:r;t~
President, SSRC
Division of Health Curtis State Office Building 1000 SW Jackson St., Suite 300 Topeka, KS 66612-1368
Robert Moser, MD, Secretary
May 21,2013
Becky Pepper Kansas Department of Transportation 700 SW Harrison St.
Topeka, KS 66603
Re: Safe Routes to School Planning Grant
Ms. Pepper,
Department of Health & Environment
Phone: 785-296-1086 Fax: 785-368-6368
www.kdheks.gov
Sam Brownback, Governor
This letter is in support of the Shawnee County Health Agency, in partnership with Topeka Public Schools' application for a
Safe Routes to School Planning Grant. The Shawnee County Health Agency and the Kansas Department of Health and
Environment (KDHE), Bureau of Health Promotion, Injury Prevention Program have partnered together over the past few
years on several projects to decrease injury and death in Shawnee County.
The Shawnee County Health Agency collaborates in community health issues in a variety of ways and the Safe Routes to
School program is an excellent way to impact a section of Topeka, where we know children are in need. Their prime
responsibility is to plan programs, develop and implement policies based on community needs and guide the overall health of
our community. With current childhood obesity issues facing our nation, state and community, the Shawnee County Health
Agency is concerned with the health and safety of the community's children.
Obesity has been identified as one ofthe major health issues in Topeka, through our Community Health Needs Assessment.
By ensuring children and families have safe infrastructure we are better able to promote physical activity in our community.
We believe a Safe Routes to School Planning Grant will be a much needed element to creating a master plan for this area of
town to start looking at the issues these children and families face in being able to walk and bike to school.
We highly support the Shawnee County Health Agency in applying for a Safe Routes to School Planning Grant, and we look
forward to our continued partnership with them on this project.
Sincerely,
Lori K Haskett
Director, Injury Prevention
Bureau of Health Promotion
~---------------------------------- --- -
TOPEKA METROPOLITAN TRANSIT AUTHORITY 201 N. KANSAS AYE.
PHONE (785) 233-2011
1973 -CELEBRATING 40 YEARS OF SERVICE!~ 2013
May 24,2013
Ms. Becky Pepper Kansas Department of Transportation 700 SW Harrison St. Topeka, KS 66603
Re: Safe Routes to School Planning Grant
Dear Ms. Pepper,
TOPEKA, KS 66603-3622 FAX (785) 233-3063
W\VW. TOPEKAMETRO.ORG
The Topeka Metro is pleased to offer our support for the Shawnee County Health Agency, in partnership with Topeka Public Schools' application for a Safe Routes to School Planning Grant.
The Shawnee County Health Agency collaborates in community health issues in a variety of ways and the Safe Routes to School program is an excellent avenue to impact a section of Topeka, where we know children are in need. Their prime responsibility is to plan programs, develop and implement policies based on community health needs and guide the overall health of our community. With current childhood obesity issues facing our nation, state and community, the Shawnee County Health Agency is concerned with the health and safety of the community's children.
Obesity has been identified as one of the major health issues in Topeka, through our Community Health Needs Assessment. By ensuring children and families have a safe environment we are better able to promote physical activity in our community. We believe the Grant is much needed and will allow for the creation of a master plan for this area of town when assessing the issues these children and families face in being able to walk and bike to school.
We support the Shawnee County Health Agency in applying for a Safe Routes to School Planning Grant.
Thank you for your consideration of the request.
Cu~ General Manager
Becky Pepper Kansas Department of Transportation 700 SW Harrison St. Topeka, KS 66603
Re: Safe Routes to School Planning Grant
Ms. Pepper,
@) OPTIMIST
INTERNATIONAL
~~cf~
On behalf of Topeka Downtown Optimist I am pleased to offer our support for the Shawnee County
Health Agency, in partnership with Topeka Public Schools' application for a Safe Routes to School
Planning Grant.
The Shawnee County Health Agency collaborates in community health issues in a variety of ways and the
Safe Routes to School program is an excellent avenue to impact a section of Topeka, where we know
children are in need. Their prime responsibility is to plan programs, develop and implement policies
based on community health needs and guide the overall health of our community. With current
childhood obesity issues facing our nation, state and community, the Shawnee County Health Agency is
concerned with the health and safety ofthe community's children.
Obesity has been identified as one of the major health issues in Topeka, through our Community Health
Needs Assessment. By ensuring children and families have safe infrastructure we are better able to
promote physical activity in our community. We believe a Safe Routes to School Planning Grant will be a
much needed element to creating a master plan for this area of town to start looking at the issues these
children and families face in being able to walk and bike to school.
We support the Shawnee County Health Agency in applying for a Safe Routes to School Planning Grant.
trrau~h tj/;pucgvu Misty KrugiJ Club President Topeka Downtown Optimist
Kansas Department of Transportation 700 SW Harrison St.
Topeka, KS 66603
NORT~ TOP !OK A ARTS DISTRICT
Re: Safe Routes to School Planning Grant
Ms. Pepper,
On behalf of the NOTO Arts Center, I am pleased to offer our support for the Shawnee County
Health Agency, in partnership with Topeka Public Schools' application for a Safe Routes to School Planning Grant. As a partner with Quincy School in providing after school art classes, we are so
pleased to see that this school is included in the grant application.
The Shawnee County Health Agency collaborates in community health issues in a variety of ways and the Safe Routes to School program is an excellent way to impact a section of Topeka, where we know children are in need. Their prime responsibility is to plan programs, develop and implement policies based on community health needs and guide the overall health of our community. With
current childhood obesity issues facing our nation, state and community, the Shawnee County Health Agency is concerned with the health and safety of the community's children.
Obesity has been identified as one of the major health issues in Topeka, through our Community Health Needs Assessment. By ensuring children and families have safe infrastructure we are better able to promote physical activity in our community. We believe a Safe Routes to School Planning
Grant will be a much needed element to creating a master plan for this area of town to start looking at the issues these children and families face in being able to walk and bike to school.
We highly support the Shawnee County Health Agency in applying for a Safe Routes to School Planning Grant, and we look forward to our continued partnership with them on this project.
Anita Wolgast Co-Director
NOTO Arts District 785.230.4979 www.notoartsdistrict.com
200 SE 7th Street • Room 107 Topeka, Kansas 66603-3963
Please consider approval of the annual maintenance agreement in the amount of $650.00 with Southwest Solutions Group, Inc. for a Kardex Lektriever in my office.
Funds are available in my 2013 budget.
Thank you.
CAB/clh
Attachment
Invoice# 50275 Southwest Solutions Group, Inc. 4355 Excel Pkwy New Service Agreem
Board of Commissioners acknowledgment is requested of the attached report submitted by Amanda Bridges, Adaptive Recreation/Inclusion Services Supervisor. The Board of Commissioners approved the out of state travel for Amanda Bridges to attend the National ADA Symposium held in San Antonio, Texas, May 12 through 15, 2013.
Amanda Bridges serves as the Supervisor of the Adaptive Recreation/Inclusive Services subdivision and also serves as the Shawnee County ADA Coordinator. The Board of Commissioners approved the travel at the December 27, 2012 meeting. Recently, the Board of Commissioners additionally advised that reports following the travel would be important.
Attached is the report submitted by Amanda Bridges that outlines her travel and attendance at the National ADA Symposium.
,JEK/gcl RL
SHAWNEE COUNTY
PARKS~RECREATJON
June 3, 2013
TO:
FROM:
RE:
John Knight, Director Randy Luebbe, Recreation Director
Amanda Bridges ADA Coordinator
ADA Symposium Report
SHA\Y:'iEE CotNTY
PARKS & RECRL-\ T!Oi\
JoH:.; E. K:.;rGHT
DIRECTOR
3137SE29mST. TOPEKA. Ks 66605-1885
(785) 267-1156 john.knight(L~.snco. us
Thank you for allowing me to attend the 2013 National ADA Symposium on May 12-15 in San Antonio. I enjoyed learning pertinent information that will help the county better serve the disability community. I also enjoyed meeting people such as Anthony Fadale, the ADA Coordinator for the State of Kansas and Jamie Simpson, the ADA Coordinator at KU, who will be valuable resources in our future efforts at ADA Compliance.
I attended sessions on the following topics: ADA Basics, Role of an ADA Coordinator, 2010 Standards, 2011 Reasonable Accommodations, Emergency Preparedness, Self-Evaluation and Transition Planning, and The ADA and Recreation.
There were many more advanced topics presented that I hope to learn about at future symposiums.
Based on information I have learned at this and other trainings, I recommend that the County consider the following: '
Perform an access audit of all our physical structures, policies, and programs which we will use to create a current transition plan.
Create procedures that ensure that this new transition plan be utilized. Create budgets for both physical structure improvements and inclusion services (ADA
accommodations.) Create procedures that ensure that any contracted work specifically outline how the contractors
will maintain ADA compliance to avoid noncompliant new construction. Creation of an advisory board that includes county constituents with disabilities who can advise
us on which areas of accessibility are most important.
KANSAS DISTRICT COURT STEPHANIE A. THEEL
Information Systems Director
MEMO
Shawnee County Courthouse 200 S.E. 71
\ Suite 305 Topeka, Kansas 66603-3922
(785) 233-8200 ext. 4147 Fax: (785) 291-4962
To: Cathy Leonhart, Court Administrator
From: Stephanie Theel, Director Court Information Systems
Date: May 30,2013
Re: Maintenance Renewal
APRIL EASTON
Programmer/ Analyst
Please present the attached quote to the Board of County Commissioners for their review and approval.
The attached quote is for the annual renewal for support, technical updates and maintenance for the document management system (DMS) application server.
With the approval ofthe Board of County Commissioners, these services will run from June 9, 2013 to June 8, 2014 and is billed as a onetime fee of$5,815.04. Monies have been budgeted for the maintenance renewal in the 2013 budget.
Thank you for your consideration in this matter.
'7
Approve~~ Cathy Leonhart, Court Administrator
J
~OLUT~ONS
Sales Quote IBM HW Maintenance Renewal13/14
Quote Number:
Date:
Page No.:
VCP Cust:
VCP ID#:
QU0-06789-C9346T
4/8/2013
Page 1 of 1
NO
Bill To: SHAWNEE COUNTY DISTRICT COURT
Accounts Payable
Ship To: SHAWNEE COUNTY DISTRICT COURT
Attn. To:
Address:
Customer P.O.:
Item
200 SE 7th Street Suite 305 Topeka, KS 66603
CustomeriD
S1SHACOU0001
Description
Contract No. Shipping
OTHER
IBM 1 year Hardware Maintenance Renewal
*QUOTE VALID FOR 30 DAYS *PRICES ARE SUBJECT TO CHANGE WITHOUT NOTICE
Terms and Conditions Apply
Payment Terms
NET30
Quantity
1.00
Unit Price
$5,815.04
Sub-total:
Subtotal:
Tax:
Freight:
Grand Total:
Ext. Price
$5,815.04
$5,815.04
$5,815.04
Not Included
Not Included
$5,815.04
This document and the information hereon is both CONFIDENTIAL AND PROPRIETARY. S I IT Solutions, Inc. ("S I") owns such information,
and only the party for whom or for which this document was prepared may use the information for ptu"floses that S I expressly authorized. Any
unauthorized use of such information, without the prior express written consent of S I, is strictly prohibited. Failure to obtain S I 's written consent to disclose this document or the information hereon may cause the breaching party to be liable to S I for damages, including (but not limited to) fees
for designs that S I prepared.
S I IT Solutions, Inc. 420 West Main St Suite 300 Boise, ID 83702 800-805-0054 208-381-0719 (fax)
May 31,2013
TO:
FROM:
RE:
Board of Commissioners Shawnee County
John E. Knight, DirectoA Parks & Recreation ~\
Emergency Purchase - Power Line Repairs
§}JAWNEE COUNTY
P . .cL<u<.:s & RECREATlON ]Ol-il'i E. KNIGHT
DIRECTOR 3137 SE29Ta ST.
TOPEKA, Ks 66605~1885 (785) 267~1156
• , 1. '..t.@ JOIID.Kmgn~ a;snco.us
Board of Commissioners approval is requested on the attached Emergency Purchase Form and invoice from Ace Electric in the amount of $2,736.21 for repairs to an overhead power line that serves the Oakland~Billard Park pool and bath house. Also attached is the Prior Authorization Form which was submitted to the Audit finance Department.
Just prior to the annual opening of the Oakland Pool high winds took down the power line that served the pool. Emergency repairs were necessary to get the pool operational in time for the opening.
The fiscal impact of this request is $2,736.21. The repairs were necessary to meet the deadline for public use. There are sufficient funds in the Parks & Recreation Budget for this request.
JEK/gc Attachment(s)
' TLB
------------------------------~~-~--
ELECTRICAL CONTRACTORS
223 SE 53rd Street • Topeka, KS 66609 (785) 862-8200 Fax (785) 862-1473
Bill To: SN. Co. Park & Recreation 3137 SE 29th Street TOPEKA KS 66605-1885
___ _ ~ _ Desc:ri~!i()n
Ref.: Oakland Billard
INVOICE Invoice No: 1164
Date: 05/28/2013 Due Date:06/27/2013
Customer NumberSHCOPR Job No: 13030
Description: SN. CO. Park & Receration 20· PO#:
Attn.: John Boyd (Emergency Reapir)
Extended Price
Scope of work: Rework high lines that got taken out by a tree branch, pool pumps and building without power.
Material
Bucket Truck
Fuel
Labor
-;;- . ~.::;:__./~ Pumcse .JIJL)Y{L~~ P~
. . '2"")2) Account 1 OPR 123 Code: 50 - -
'"' -::>--~ c~ ·- ("".> Da"·---
Superviscr. ~&?) Approvul
Thank You For Your Business!
Terms: Due in 30 days
iNVOICE TeRMS Af'-!D COND!TIONS
Total of Invoice
Sales Tax
Total Amount Due
TERMS: ALL li\lVOiCES DUE 30 CALENDAR DAYS FROM DATE OF iNVOiCE.
1,961.21
125.00
50.00
600.00
2,736.21
0.00
2,736.21
EMERGENCY PURCHASE FORM
The department head shall make and personally sign a copy of this form and submit it to the County Clerk's Purchasing Division on the next succeeding business day that an emergency purchase has been made.
Please describe the product and nature of the emergency purchase:
Repair of overhead power lines at Oakland Billard Park that served the Oakland Pool. High winds
took the lines down just prior to the opening of the pool and emergency repairs were necessary to
get the pool back into service in time for the annual opening. Work was done by Ace Electric.
PRIOR AUTHORIZATION FORM
INSTRUCTIONS: Submit form in duplicate to: Shawnee County, Audit-Finance and Purchasing, 200 SE 7th, Room 201, Shawnee County Courthouse, Topeka, Kansas 66603
Acquisition in the amount of $ 2736.21 is requested for: --------------------------( ) Sole Source ( ) Interagency ( ) Off Contract Purchase ( )Delegated Authority
(x )Emergency - an urgent and unexpected requirement where health and public safety or the conservation of public resources is a risk.
Vendor: ACE ELECTRIC
Address: 223 SE 53~ ST, TOPEKA, KS 66609
Has the vendor ever been an employee of the Shawnee County? Yes please explain the nature of the employment and period of service.
1. Description of Material or Service:
No __ x_ If yes,
REWORK HIGH LINES THAT WERE DAMAGED BY TREE BRANCH, POOL PUMPS AND BUILDING WERE WITHOUT POWER.
2. Sole source only- Explain why the recommended vendor is the only one qualified to provide the requested services at the exclusion of all others, i.e., what makes this vendor uniquely qualified?
3. Sole source only- Describe the research that has been completed to insure that no other competition exists (nature of work to be completed, names of vendors contacted who are unable to perform service, etc.):
4. Sole source only- Have you requested an agency contract with the vendor at any time during the past twelve months? Yes No If yes, please explain the nature of the service and the amount agreed to be paid.
Board of Commissioners approval is requested on the attached Emergency Purchase Form and invoice from Topeka Electric Motor Repair, Inc. in the amount of $2,007 for replacement of a motor at the Shawnee County North Aquatic Facility. The repair took place on 5/23113. Also attached is the Prior Authorization form which was submitted to the Audit finance Department.
The motor failed the week before the facility was to open and was necessary for the operation of the facility. There was not sufficient time available to receive informal bids and have the work done in time for the annual opening.
The fiscal impact of this request is $2007. This repair was necessary to meet the opening deadline for public use. There are sufficient funds in the Parks & Recreation Budget for this request.
JEKJgcl Attachment( s) TLB
\_
I I I I
I I I
Sold To
TOPEKA ELECTRlG--mo'ft:lR REPAIR, INC. NEW SALES, REPAiRING AND REWINDING
Accounts are due and payable on or before 30 days following receipt of merchandise.
v
')-J.J~J3 DATE
1'12% per month service charge (18% PEA ANNUM) will be added to all past due accounts.
PLEASE INCLUDE INVOICE NUMBER WITH REMITTANCE
THANK YOU!
~i~ 11/ttt-X-
SALES TAX
TOTAL
Date · ,~~-::d)&::; =--Supervisor- ,
Approval---------
3tt,O oo
/fvl../1 OD
I I
'(_ ~ ... j-
~0{) 7 OD
) Paid
1 } Gl=large
EMERGENCY PURCHASE FORM
The department head shall make and personally sign a copy of this form and submit it to the County Clerk's Purchasing Division on the next succeeding business day that an emergency purchase has been made.
Please describe the product and nature of the emergency purchase:
Replacement of a pump motor at the Shawnee County North Aquatic Facility. The motor failed just
prior to the annual opening of the facility. Emergency repairs were necessary to get the pump
functional in time for the annual opening of the facility. The work was done by Topeka Electric
Morot Repair, Inc.
PRIOR AUTHORIZATION FORM
INSTRUCTIONS: Submit form in duplicate to: Shawnee County, Audit-Finance and · Purchasing, 200 SE 7th, Room 201, Shawnee County Courthouse, Topeka, Kansas 66603
Acquisition in the amount of$ 2007.00 --~~~~--------------
is requested for:
( ) Sole Source ( ) Interagency ( ) Off Contract Purchase ( )Delegated Authority
(x )Emergency - an urgent and unexpected requirement where health and public safety or the conservation of public resources is a risk.
Vendor: TOPEKA ELECTRIC MOTOR REPAIR, INC
Address: 605 SW LANE, TOPEKA, KS 66606
Has the vendor ever been an employee of the Shawnee County? Yes please explain the nature of the employment and period of service.
1. Description of Material or Service:
REPAIR 20HP AURORA PUMP - INSTALL MEW MOTOR INTO PUMP
No ___ x__ If yes,
2. Sole source only- Explain why the recommended vendor is the only one qualified to provide the requested services at the exclusion of all others, i.e., what makes this vendor uniquely qualified?
3. Sole source only- Describe the research that has been completed to insure that no other competition exists (nature of work to be completed, names of vendors contacted who are unable to perform service, etc.):
4. Sole source only- Have you requested an agency contract with the vendor at any time during the past twelve months? Yes_____ No_____ If yes, please explain the nature of the service and the amount agreed to be paid.
From: Michele Hanshaw, Purchasing Specialist Betty Greiner, Audit Finance Director
CC: Brian Cole, Department of Corrections Director Timothy Phelps, DOC Maintenance
RE: CONSENT AGENDA- Sole Source
Date: May 31,2013
Discussion:
Shawnee County
AUDIT -FINANCE OFFICE Suite 201, Courthouse
200 SE 7th Street Topeka, KS 66603-3903
A requests was received for approval of sole source purchase. The product or services are as follows:
Johnson Controls Two base HVAC units were destroyed by lightning. Johnson Controls has the maintenance agreement for the system.
Recommendation:
Approve the payment for repairs from this vendor.
fax 785-291-4941 phone 785-233-8200 Ext 4305
PRIOR AUTHORIZATION FORM
INSTRUCTIONS: Submit form in duplicate to: Shawnee County, Audit-Finance and Purchasing, 200 SE 7th, Room 201, Shawnee County Courthouse, Topeka, Kansas 66603
Acquisition in the amount of $ ________ ~6L1~3~8~5~·~0~0~--------- is requested for:
(x) Sole Source ( ) Interagency ~ Off Contract Purchase ( ) Delegated Authority
( ) Emergency - an urgent and unexpected requirement where health and public safety or the conservation of public resources is a risk.
Vendor: Johnson Controls
Address:9850 Legler RD
Lenexa KS 66219-1263
Has the vendor ever been an employee of the Shawnee County? Yes please explain the nature of the employment and period of service.
1. Description of Material or Service
No x If yes,
Replacing two DX controllers and two base units in AHU #4. AHU #4 controls the
2. Sole source only - Explain why the recommended vendor is the only one qualified to provide the requested services at the exclusion of all others, i.e., what makes this vendor uniquely qualified?
The controls are Johnson control equipment. No other controllers would be compatible.
3. Sole source only - Describe the research that has been completed to insure that no other competition exists (nature of work to be completed, names of vendors contacted who are unable to perform service, etc.):
The programming needed for the new controllers is proprietary.
4. Sole source only - Have you requested an agency contract with the vendor at any time during the past twelve months? Yes __ x_ No If yes, please explain the nature of the service and the amount agreed to be paid.
We have a maintenance contract with Johnson Controls for their controls. The amount of the contract is $11,999.00.
DEPARTMENT USE ONLY
Department Name; Department of Corrections Telephone: 291-5000 ,..--,
OF CORRECTIONS 601 SE 8TH AVE TOPEKAKS USA 66607-1113
ATTN: AI McKellips
'::: .. ·
Page 1 of2
ServiceD
Kansas City MO Service- 0819 9850 LEGLER RD LENEXA KS 66219-1263 PH: (913) 307 • 4200 FAX: (877) 290- 6477
Date: 05/22!2013 Quote Ref; 1-3414K1E
Project Name: Shawnee County Dept. of Corrections Site: SHAWNEE COUNTY DEPARTMENT OF
CORRECTIONS 501 SE 8TH AVE TOPEKA KS 66607-1113
...................... -- - --··· ........ ...!
For the above price this proposal Includes: Johnson Controls, Inc. proposes to replace the two DX controllers In AHU 4. JCI will remove the old OX Controllers,
replace with new controllers, program the units, and confrrm proper operation of the system.Aiso lncuded will be new OX Bases quantity of (2)
This proposal DOES NOT include: · 1. Labor or material not specifically described above is excluded from this proposal.
2. Unless otherwise stated, any and all overtime labor is excluded from this proposal. 3. Applicable taxes or special freight charges are excluded from this proposal.
Important: This proposal incorporates by reference the Terms and Conditions attached
This proposal Is hereby accepted and Johnson Controls is authorized to proceed wlth the work, subject to credit approval by Johnson Controls, Inc. Milwaukee, WI.
This proposal is valid through: 06/20/2013
SHAWNEE COUNTY DEPARTMENT OF CORRECliONS
Signature:--------------
Name: ______________ __
Title: ____________ _
Date:----~--------PO: _____________ _
Johnson Controls Inc.
~gnaturo ~ J. ~ -T"' J.. ~-· I Name: oameS • i;?nnrp7·o~>~
Tille: Ntv Suvl'-rt.. (Y)~"!At}1~n
Date: S'. d:J. ""OJoi'~
i
.· ... ......... ··.·.··.·.·.·: .... -...
Page 2of2
(IMPORTANT): This proposFJI inc01poratas by reference the terms and conditions which are attached to this document. NI1Wrlds to be performed Monday through Friday during normal JC/ business hours Unless othanvise noted. This proposal, or any accepted atremaleiS, artt hereby accepted and Johnson Conttots fs authorized to proceed with the work; subject, however, to credit approval by Jolmson Controls,. Inc., Milwaukee, Wisconsin.
TERMS AND CONDITIONS By accepting this proposal, Purchaser agrees to be bound by the following terms and conditions:
1. SCOPE OF WORK. This proposal Is based upon the use of slralght tlrne labor only. Plastering, patching, and painting are excluded. ln-Hne duct and piping devices, including, but not nmlted to valves, \lampers, humidifiers, wells, taps, flow meters, orinces, eto., If required hereunder to be furnished by Johnson, shall be dlstrll>uted and Installed by others un\ler Johnson's supervlsion but at no additional cost to Johnson. Purchaser agrees to provide Johnson wi!IJ required field utnilies (electricity, lol!els, drinking water, project holst, elevator service, etc.) Without chargE). Johnson agrees to keep the job ~;lte clean or debris arising out of Its own operations. Purchaser shall not back cbarge Johnson for any wsts or expenses without Johnson's written wnsent. Unless specmcally noted In the statement of the scope of work or ssrvlces undertaken by JCI under this agreement, JCI's obligallons under this agreement expressly exclude any language or provision of !he agreement elsewhere contained Which may authorize or empower the Purchaser to change, ITI()dify, or alter the scope of work or services to be performe\1 by JCI shall not operate to compel JCI to perform any work relating to Ha~ards wllhout JCI's express wrhten consent.
2.1HVOICE AND PAYMI:NIS. Johnson may rnvolce Purchaser monthly for all materials delivered to the job sl\e or to an off-site storage facltity and for ell work performed on-sl!e and olf-slla. Purchaser shall pay Johnson at the time purchaser lllgns this agreement an advance payment equal to 10% of the contract price, Which advance payment shall be credited against the final payment (but not any progress payment) due here In under and purchaser Johnson addilfonal amounts Invoiced upon receipt of the lnvob:J, Waivers of lien Will agrees to pay be furnished upon request, as the work progresses, to the extent payments are received. Jr Johnson's lmtolca Is no\ paid within 30 days of its Issuance, it is delinqvent.
3. MATI:RIALS. If the materials or equipment loc!U\led In this proposal become temporarily or permananUy unavailable for reasons beyond the control and wiU1out the fault of Johnson, than in the case of such temporary unavailability, the lime for performance ofthe work shall be extended to the extent thereof, and In the case of permanent unavailability, Johnson shall (a) be excused from furnishing said materials or equipment, and (b) be reimbursed for lhe difference between the oost of the materials or equipment permanently unavailable and the cost of a reasonably available subslltuletherefore.
4. EQUIPMENT WARRANTY. Johnson Controls, Inc. (JCI) warrants that equipment manufactured or labeled by Johnson Controls, Inc. shall be free from defects .... -· .......... .Jn.maletlal.andworlmlan$b)p_aJ!S1n9Jmmm.m:!al l,l!!!!g_E!JQ[_I!P_e!f_O(j_(lf_one year. Only If JCI Installs or furnishes a piece of equipment under this Agreement, and
that equipment is covered by a warranty from a manufacturer other ihiiii ·;rcr;-Jci \Viifirans!iil'.llieliiiii-i.lfifii·artnarmaiiiJfi:ietufat's-wiftraiity--t<l-costomar;·An- ·· transportation charges Incurred in connection wilh the warranty for equipment and/or materials not lnstelled by JCI shall be borne by Customer. These warranties shaU not extend to any equipment that has been abused, altered, misused or repaired by Customer or third partias without the supervision of end prior written approval of JCI, or If JCJ serial numbers or warranty date decals have been removed or altered. Customer must promptly report any failure of the equipment to JCI In writing.
5. LABOR WARRANTY. Johnson Conltols, Inc. (JCI) wam>r~ts lis workmanship or thai of Its agents (Technlclens) In relation to installation of equipment for a period of ninety (90) days from dale of Installation. Cuslomer shall bear all labor rosls assodaled with replacement of faDed equipment still un\ler JCI's equipment warranty or the original manufa~;;turer's warranty, but outside lhe terms of this express labor warranty. All warranty labor shall be executed on normal business days during JCI normal business hours. These warnmUes do not extend to any equipment which has been repaired by others, abused, altered, or misused In any way, or Which has not been propeJly and reasonably maintained. THESE WARRANTIES ARE IN LIEU OF ALL OTHER WARRANTIES, EXPRESS!'!D OR IMPLIED, INCLUDING BUT NOT LIMITED TO THOSE OF MERCHANTABILITY AND FITNESS FOR A SPECIFIC PURPOSE. UNDER NO CIRCUMSTANCES SHALL JCI BE LJABLE FOR ANY SPECIAL, INDIRECT, OR CONSEQUENTIAL DAMAGES ARISING FROM OR RELATING TO ANY DEFECT IN MATERIAL OR WORKMANSHIP OF EQUIPMENT OR THE PERFORMANCE OF SERVICES.
6. LIABILITY. Johnson shall not be liable for any special, Indirect, or consequential damages arising in any manner from the equipment or material furnished or the work performed pursuant to this agreement.
7. TAXf:S. The price of this proposal does not include dulles, sales, use, excise, or olber taxes, unless required by federal, state, or local law. Purchaser shall pay, In addition fo th1;1 stated price, a!l taxes not legally required to be paid by Johnson or, allemaUvely, shall provide Johnson with acoopl(lble tax exemption certificates. Johnson shaH provide purchaser with any tax payment certificate upon request and after completion and acceptance of llle work.
8. DELAYS. Johnson shall not be liable for any delay In the perform11nce of the work resulting from or attributed to acts of circumstance beyond Johnson's conlrol, Including but not limited to; acts of God, flre, riots, labor disputes, condlllons of the premises, acts or omissions of the Purchaser, Owner, or other Contractors or delays caused by suppliers or subconlfactors of Johnson, eta,
9. COMPLIANCE WITH lAWS. Johnson shall oomply with all appHcable federal, stale, and local laws and regulalionl:l, and shall obtain all temporary li~ses and permits required for the proseculion of the work. Licenses and permits a parmanent nature shall be procured and paid for by the Purchaser.
10. DISPUTES. All disputes lnvoMng more lhan $16,000.00 shall be resolved by arbilration in accordance with !be rules of lhe American Arbllration AssDclation. The prevailing party shall recover all legal costs and atlomeys fee~ incurred as a result. Nothing here shall limit any rights under conslfuclion lien laws.
11.1NSURANCE. Insurance coverage Jn excess of Johnson's standard limits will be furnished when requested and required. No credit will be given or premium paid by Johnson lor Insurance afforded by others.
12. JNDEMN!TY. The P<J.rties hereto agree to indemnify each other from any and all Hab!!itles, claim~, expenses, losses or damages, Including l;lfl<;)rnay's fees which may ansa in connection with the execution of the work herein specified and Which are caused, by the negligent act or omission of the indemnifying Party.
13. OCCUPATIONAL SAFETY AND HEALTH. The Parties hereto agree to notify each other Immediately upon becoming aware of an Inspection under, or any alleged Violation of the, Occupational Safety end Health Act relating in any way to the project or projeol site.
14. ENTIRE AGREEMENT. Thls proposal, upon acceptance, shall constitute tha enUre agreement between the parties and supersedes any prior representations or understandings.
15. CHANGES. No change or modiflcathm or any of the terms and conditions slated herein shall be binding upon JCI unlo;JS!il accepl(ld by JCI In writing.
Approval of Agreement for HV AC Controls Maintenance (Johnson Controls, fu~ .
I am requesting approval of the enclosed service agreement with Johnson Controls, Inc. (JCI) for the Shawnee County Department of Corrections HV AC systems controls. The current agreement with JCI was for a three-year period ending December 31,2012.
JCI currently provides the computer support and maintenance to the HV AC systems in the Adult Detention Center addition, Juvenile Detention Center, and the Corrections Annex. The cost of the new agreement continues with a 3% increase the frrstyear, then no increases for 2014 or 2015. The agreement sets the maintenance costs at $11,999.00 for each of the three years of the agreement.
JCI is a sole source vendor for our HV AC controls in these locations. The County Counselor has approved the agreement as to form and legality. Funds are available in the FY2013 detention budget (1 ODFOOO 50230) for this agreement.
\
I will be happy to answer any questions you may have.
BWC:tp
cc: Richard Eckert, County Counselor Simon Martinez, Acting Financial Administrator Timothy Phelps, Deputy Director
·!
Johnson ~Je Controls
1/13/2013
Allen McKellips Shawnee County Corrections 401 Sf: 8i!! Street
Thank you for choosing Johnson Controls, Lno. to service your faci!!ty. We appreciate your business and look forward to another year ln our partnership.
Your Service Agreement !s set to renew January 1$\, 2013 and run through December 31~1, 2013. We are proposing a three year agreement as requested In our meeting, the renewal price for each yearwur be as follows:
At Jo!1nson Controls, our core values revolve around customer satisfaction. As part of our effort to provide you with the ultimate service experience, we survey our customers on a regular basis to obtain measurements of our performance. We strive for service excellence and work to continuously improve based on your feedback. Our customer service professionals, techntctans and leaders will make every effort to:
o Deliver technical expertise and resources o Be a solid busfness partner • Respond quickly t<l your needs • Keep you Informed • Be professional and committed
If you do need us to reference a new signature, a different purchase order or requisition number, please stgn, attach a copy of your new PO and note the PO#.
We appreciate your business and r-emain committed to providing you with the b~t possible service experience. Please do not hesltate to calllf we can assist you ln any way.
JOHNSON CONtROLS PLANNED SERVICE Pl'lOt'OSAL PREPARED FOR JOHNSON COUNTY COMMUNICATION CENTSR
Q, lt!i)}fllt0$.1>!0Wi\NlHJAZAllOOtiS~t,\~
rwnl!~t16(ftavH&1)
CU!I.OOitl's I~U.I> ___ _
® 11)11 Johi\SOn Coll!rols Custo~rCollf!4en!lal
Johnson ~j# Controls
J)o not ~PV {pfw;fCj!lly. ~htlton~!ly, orf~ Sfff olhet 111edlaJ wlth<lvt the ~(l(w w.rttlen permission of fobnson t.:<llltlolf, In~.
!")
i ! !·
. .
JOHNSON OONTRO!.$ Pl-ANNED SERVIGE PROPOSAl.. PREPARED flOR JOHNSON COUNTY COMMUNICATION CENTER
f«mi£$11~(RevWOl)
0/ll«nGI'•~lla~--~
(!;) 201tlabn;on ~nltol' CU$tQmer Cot'lltd~ntla!
Johnson ~j Controfs
Do not copy(phy$kally, ele~tsonka!!y, win aTf/ «her media) wltholfttla ~pr~mvr.ftell petlllf$IIOn of John\" on t:ontroW,Inr.
..
Rev. Hl/2003 ATIACHMENTTO
SHA\\'N£ECOUII'W COXTRAcrC, ___ _
COLWRACfUAL PROVISIONS A'ITACRl\fENI The undersigned parties agree that the foll011ing provldans are hereb)' Incorporated into the contract to v.~t.mched and a thereof, said contract lleing dated the oay of ~;"llll"'fli.K!!!I<I'¥-~ 20.iS 1 -I. TERMS HEREIN CONTROLLING PROVISIOXS. It is expressly agreed
that the terms of each and every provision in this attachment shall prevail and control ov<lr the terms of any other conflicting provision in any other document relating to Md a part of the contract in which this attachment is incorporated.
2. AGREEMENT \VITH KANSAS LAW. It is agreed by and between the undersigned that all disputes and ma~rs 1\llo.ts~ver adsing under, in connection v.'ith or in~ldent to this contract shall be litigated, .if at all, it! and before a Court l<~eated in the State of Kansas. U.S.A, to the exclusion of the Cottrts of any other states or country, All contractual ag~ments shall be subject to, governed by, and constmed according to the laws of the State ofKans;IS.
3. TERMINATION DUE TO LACK OJ? l'U.NDING APPROPRIATION. S.hawnee County is subject to the Kansas Cash Basls Law, K.S.A. 10-1 WI etseq, If, in the judgment ()ftheFinancial Administrator, Audit-Finance Office, sufficient funds aTG not appropriated to continue the function performed in this agreement and for the payment of the charges hereunder, County may terminate this agreement at the end of its current fiscal year. County agrees to give IITitten notice of termination ttl contractor at least thirty (30) days ptior to llte end of its current .!!seal year. Contractor shall have the right, at tlle end of such fiscal ye!ll', ttl take possession of any of contractor's equipment, leased or otherwise, provided to County under the contract. County will pay to tile contractor all regular contractual payments incurred througlt 1he end of such fiscal year, plus cOlltractual charges incidental to the return of any such equipment. Upon tennination oftbe agreement by Co1111ty, title to and possession of any equipm~t purchased by tho Cotmty under the contmct but not fully paid for, shall revert to contmctor nt the end of County's current fiscal year. The termination of the contract pursuant to this paragraph shall not cause any penally to be charged to the C(ltmty or the contractor.
4. DISCLAI~IER OF LrABILITy. Neither the County of Shawnee nor any department thereof sllall hold harmless or indemnl1}· any C<Jntractor for any liabifity \\ftatsoever.
5. k'<'TI-DISCRIMINATION CI.AUS§. The contractor agrees: (a) ro comply \\ith the Kansas Act Against Dlscrimination (K.SA 44·1 001 et seq.) and the Kansas Age Discriminalion in Employment Act, (K.S.A. 44-
6. ACC£PTA!>i£E OF COloo'"I:RAcr. Thls rontract shall not be oonsidered accepte<l, appmved or othmwise etn:ctive uutil the :reqtlired approvab and certifications have been given and thls is signed by the Board af County Commissioners of the County ofShav.nee, Kansas.
7, ARI!ITMT!Oi'i, DAMAGES, \VARRANITES. Notwitltstamling any langttage to the contrary, no inte1pretation shall ~allowed to find the County has agreed to bind! ng arbitration, or tit¢ payment of damages or penalties upon the occurrence of a contingency. Further, the County shall Mt agree to pay attomey fees and late paym¢nt charges; and no provisions \\"ill be given effect niJich attempts w exdude, modify, discla lm or othetwise attempt to limit implied \1'31lantfe$ of merchantability and fitness for a particular purpose.
S. REI:'RESOOAIJ\'E'S AU!HORtT\' TO CONJRACJ;. By signing this dOCilment, the representative of the contractor thereby represenl1i that such ])'non is duly authorized by the contrnctor to execute this docmnent on behalf of the c011tractor atld that the contmctor agrees to be bound by the provisions theteof.
9. RESPONS!nlLIJ\' Fo.R TA.'W>, The County shall not be responsible for, nor indenmi:IY a contractor for, any federal, state or local ta.xes which may be imposed or levied upon the subject m~tter of this conltacl
10. lliSURANCE. Th1: County shall not be tequired to pucchase, any insurance against loss ot damage to any personal proper:ty to v.ilich this contract relates, nor shaH this contract require the County to establish a "sdf-insurance" fimd to prctect against eny such lnss or damag.~t. Subject tl) the provisions of the Kansas Ton Claims Act (K.S.A. 75-6101 et seq.), the vendor or lessor shalf bear the rlsk of !Ill~' loss or dalklage to MY personal property to 11hich vend\lr or lessor ltolds title.
\'El\'DORICOl\'TRAcrOR;
{hey <ro~e.~ -car .S.()/t
Title:
I /15/:Ju/3 nat~:;~ •
£1 11 et seq,) and the applicable provisions of the Americans With Date: Disabilities Act (42 U.S.C. 12101 et seq.) [ADAI and to not discriminate against any person because ot rnce, rellgion, c>Jlor, sex, disability, natlo1tal origin or ancestry, or age in 1he admission of aecess to or treatment or employment in, its programs or activities; (b) to include in all solicitations or advertisemems for employees, the phrase "equal opportuqily employer''; (c) to comply with tho reporting reqtlirements set out in K.S.A. 44·1031 and K.SA 44-l!Io; (d) to include those provisions in eve!)' subcontract or purchase <Jrdcr so that they are binding upon such subcontalctor or vendor; (e) that 11 failuro; tn comply with the reporting requirements of(c) above or iftlle l:Ontractor is found guilty of any violati011 of $UCh acts by the Xansas Human Rights Commission, st1ch violation shall constitute a breacl1 ofcontracl; (t) if the contrncling agency determines that the contractor has violated applicable provisions of ADA, that violation shall ,constitute a breach of contract; (g) if (e) or (.t) occurs, the contract may be caneelled, terminated or sttspended itt \\ilole or in part by the County. Parties to this contract understand that subse<:tions (b) tlu:ough (e) of this paragraph number 5 are not applicable to a contractor v.ilo employ& fewer than four employees or "'itose contract with the County totals $5,000 or less during this fiscal year.
CC: Brian Cole, Department of Corrections Director Timothy Phelps, DOC Maintenance
RE: CONSENT AGENDA- Sole Source
Date: May 29, 2013
Discussion:
Shawnee County
AUDIT -FINANCE OFFICE Suite 201, Courthouse
200 SE 7th Street Topeka, KS 66603-3903
A requests was received for approval of a sole source purchase. The product or services are as follows:
ModuForm Inc. The only company that sells this furniture as specified.
Recommendation:
Approve the purchase from this vendor.
fax 785-291-4941 phone 785-233-8200 Ext 4305
PRIOR AUTHORIZATION FORM
INSTRUCTIONS: Submit form in duplicate to: Shawnee County, Audit-Finance and Purchasing, 200 SE 7th, Room 201, Shawnee County Courthouse, Topeka, Kansas 66603
Acquisition in the amount of $ 6,823.50 ~~~~~-------------
is requested for:
(x} Sole Source ( } Interagency ( ) Off Contract Purchase ( }Delegated Authority
( } Emergency - an urgent and unexpected requirement where health and public safety or the conservation of public resources is a risk.
Vendor: ModuForm, Inc.
Address: 172 Industrial Road Fitchburg, MA 01420
Has the vendor ever been an employee of the· Shawnee County? Yes___ No x If yes, please explain the nature of the employment and period of service.
1. Description of Material or Service: ModuForm Rotationally Molded Vinyl Settee
2. Sole source only - Explain why the recommended vendor is the only one qualified to provide the requested services at the exclusion of all others, i.e., what makes this vendor uniquely qualified? ModuForm. is the manufacturer of the product requested. There are no other manufacturers of the Settee requested with the specifications needed.
3. Sole source only- Describe the research that has been completed to insure that no other competition exists (nature of work to be completed, names of vendors contacted who are unable to perform service, etc.} : Complete internet search revealed that ModuForm is the only vendor found that manufacturers the Settee needed to be installed in the modules for the Juvenile Detention Center for the safety and security of the facility.
4. sole source only - Have you requested an agency contract with the vendor at any time during the past twelve months? Yes___ No_x__ If yes, please explain the nature of the service and the amount agreed to be paid.
DEPARTMENT USE ONLY
Telephone: Department Name~:~~ona
Agency Approval:~---------------~--~----~---------------------------(Signature and Title)
291-5000, x6602
Date: May 29, 2013
AUDIT-FINANCE PURCHASING USE ONLY
(Revised 4/2/12)
ITEM
MODUFORM furniture & seating
, _' , QUOTATION: SCDOC51413
Shawnee County Department of Corrections -2013
Representative:
Specifier:
MODEL
520·10·9
*TERMS
PRICING
BASIS/ESCALATION
Kathy Cargill Gara Larson
14-May-13
DESCRIPTION
See individual items below for construction specifications and material
520-10 Series ModuForm Rotationally Molded Vinyl ·Settee- Vinly Grade 9 250 mil, Color to be determined by customer, 10 available colors to choose from
Shipping/Customer Note: Estimated freight only is provided below, Acutual carrier charges will apply and will be added to the invoice at the time of shipment Fuel sur· charges apply at time of shipment.
25% deposit with order; 65% additional within 30 days following invoice for goods C9rnpleted and stored on ModuForm premises free of .5% per month or part thereof storage charge through 30 days beyond original delivery date; 10% balance due net 30 days from final shipment. A Certificate of Insurance shall accompany each invoice for stored goods. Unless otherwise noted herein, ail other terms and oonditions as stated on our invoice shall apply. All orders subject to credit approval.
Firm for 30-days; quoted by model, based on TOTAL quantity specified and in oopsideration of total order, See "Disoounf' below regarding deviations.
Pricing structure based on ModuForm, Inc. effective "List Pricing". Regardless oftotal increase to effective Price List, annual price escalation cap equal to the Consumer Price Index (All Urban Consumers CPJ-U) will apply for up to (5) five years of the term of the agreement
See Individual items below tor construction specifications and material QTY UNIT NET NET EXTENDED
Unless Sales Tax appears as a specific Line Item, Sales Tax has not been figured Into any part ofthis quotation.
Payments made by credit cards are not accommodated under this pricing structure. Please contact your ModuForm sales representative for more informafion regarding credit card accommodation.
Based on project as quoted; deviations In product or quantities may require a revised quotation.
ModuForm Inc. warrants all of its products against defects In materials and workmanship, under normal use and service for a period of 5-years from date of shipment. This warranty COVERS:
-The structure of the furniture lumber components against delamination, checking, waning or warping. -The durability of the rotationally molded vinyl with regard to expansion, fracturing or tearing. -The foam against defects in its manufacture or composition. - The steel structural components, metal fasteners and hardware.
This warranty does NOT cover: -Fabrics, COMs, finishes, filling materials and normal wear items. - Failure due to accident, misuse, negligence, assembly or installation. ModuForm, Inc., at its discretion and after inspection,
\!\ill repair or replace furniture returned under the terms of this warranty coverage or will supply the customer with replacement parts.
Installation quotations are based on standard site conditions and utilize non union labor unless otherwise specified. Projects requiring prevailing wages, union labor or similar requirements must be clearly stated in the body of the installation quote. Standard site conditions assume the availability of loading docks, elevators for multi floor buildings and easy access and parking far 50 foot trailers.
Freight estimate is based on full truckloads to be packed and shipped the most economical way. Special shipping instructions, not previously noted in your bid instructions, may require additional trailers and could result in higher than quoted freight costs. Fuel sur-charges apply at time of shipment. ·
LETTER OF INTENT TO PURCHASE j· ~--------------~~~~~~~~~---=====~----~
AGREEMENT
CUSTOMER
APPROVED BY
PnntName
Title
MODUFORM
The signing of this Purchase and Salas- Letter of Intent constitutes a binding order for
products, purchase prices and terms set forth In the above detailed proposal totaling: $6,823.50
Furniture: Detention I Corrections I Jail I Adult & Juvenile
corrections furniture
M seating seamless
cleans I repairs easily
rotationally molded vinyl
200 I 250 mil seamless vinyl
foam filled 1 adhere to shell
molded 1 ridgid base
heavy I bulky
available colors: 318 1 burgundy 403 1 huckleberry 4261 slate blue 5051 aqua dark 5101 fem 700 I sandstream 7181 beige 727 1 ginger snap 845 I flannel grey 9011 black
All of the same great features of the Toughcare chair, but without arms. Use individually or ganged together for couch-like lounging. Full perimeter floor support facilitates cleaning and polyethylene bottom won't leave dents or rust marks in your floor. Overview: Sectional lounge chair system. Ganging and ballasting capability assures these chairs can be reconfigured as future needs require. Engineered and proven suitable for continuous daily use in an institutional environment. Ergonomically designed for comfort without the use of foam for cushioning . Fabrication: One-piece rotationally molded. Full perimeter floor support to facilitate ease of cleaning and to prevent concealment of contraband. Molded-in steel threaded inserts for ganging side-to-side, back-to-back or bolt-down applications. Material: Specially formulated fire retardant, high impact polyethylene with ultraviolet light stabilizers (to reduce fading) . Chemically resistant to blood , vinegar, urine, feces, salt solution , and chlorine solution. Flammability Test Standards: Certified to pass the following flammability standards: • State of California, Technical Bulletin No. 133, Flammability Test Procedure for Seating Furniture for Use in Public Occupancies. Performance Test Standards: • ANSI/BIFMA X5.1 2002 General Purpose Office Chairs. Color: Mulberry, Sawgrass, Pine Cone, Golden Wheat, Lagoon, River Rock, Autumn Leaf, Raven. Weight: 36 lbs. Options: Polyethylene ganging plates, polyethylene ballasting bags (requires clean, dry sand provided by end user or installer), stainless steel plates for bolt-down application. Assembly: None required . Installation: Required for bolt-down plates, ganging plates and ballast. Warranty: 5 year limited replacement warranty. Maintenance: Easily cleaned with a damp cloth and a mild soap solution.
Bottom ofF orm
Color
Contact one of our product
specialists· for volume quotes!
Secure Order Form
I Lagoon
Quantity: I List Price:
$597.00
~
Prices shown are MSRP; we offer deep discounts to institutions based on quantity and shipping. Please contact a sales representative for more information.
To: Board of County Commissioners
From: Michele Hanshaw, Purchasing Specialist Betty Greiner, Audit Finance Director
CC: Tom Vlach, Public Works Director
RE: CONSENT AGENDA- Emergency Purchase
Date: May 31, 2013
Discussion:
-k( Shawnee County
AUDIT -FINANCE OFFICE Suite 201, Courthouse
200 SE 7th Street Topeka, KS 66603-3903
A requests was received for approval of emergency purchases. The product or services are as follows:
Hoyt's Truck Center Two Refuse trucks were taken to Hoyt's with the same issue.
Recommendation:
Approve the payment for repairs from this vendor.
fax 785-291-4941 phone 785-233-8200 Ext 4305
PRIOR AUTHORIZATION FORM
INSTRUCTIONS: Submit form in duplicate to: Shawnee County, Audit-Finance and Purchasing, 200 SE 7th, Room 201, Shawnee County Courthouse, Topeka, Kansas 66603
Acquisition in the amount of $ 2182.88 --~~~~--------------------------
(x) Emergency - an urgent and unexpected requirement where health and public safety or the conservation of public resources is a risk.
Vendor: Hoyt's Truck Center
Address: 4425 NW Hwy 24 Topeka, Ks 66618
Has the vendor ever been an employee of the Shawnee County? Yes please explain the nature of the employment and period of servi~
No x If yes,
1. Description of Material or Service: SW-3106 truck. Truck was losing power & check engine light was coming on and going off. Solid Waste does not have the computer or the manpower at this time to diagnose this type of problem. We sent it to Hoyt's Truck Center to connect it to their diagnostic computer. They found that the DEF filter for the exhaust had breached. The truck has to have this filter to operate and stay within the EPA regulations.
2. Sole source only - Explain why the recommended vendor is the only one qualified to provide the requested services at the exclusion of all others, i.e., what makes this vendor uniquely qualified? We have started using Hoyt's Truck Center to spread out some of the repairs on the fleet. They also have a quick turn-around time. This allows us to get the truck back on the route as quickly as possible.
3. Sole source only - Describe the research that has been completed to insure that no other competition exists (nature of work to be completed, names of vendors contacted who are unable to perform service, etc.) We called Hoyt's they had time and could get the truck in right away to do the necessary repairs.
4. Sole source only - Have you requested an agency contract with the vendor at any time during the past twelve months? Yes No __ x___ If yes, please explain the nature of the service and the amount agreed to be paid.
5. Funding will be from Account#:25SW313
DEPARTMENT USE ONLY
Department Name: Solid Waste --~~~~~~-------------
Telephone:785-233-7702 ext 6085
Agency Approval: Mike Richards Fleet Supervisor Solid Waste
Date: 5/31/2013 (Signature and Title)
AUDIT-FINANCE PURCHASING USE ONLY
Approved by: ~~ INANCE)
(Revised 4/2/12)
PRIOR AUTHORIZATION FORM
INSTRUCTIONS: Submit form in duplicate to: Shawnee County, Audit-Finance and Purchasing, 200 SE 7th, Room 201, Shawnee County Courthouse, Topeka, Kansas 66603
Acquisition in the amount of $ 2182.88 --~~~~------------------------------
(x) Emergency - an urgent and unexpected requirement where health and public safety or the conservation of public resources is a risk.
Vendor: Hoyt's Truck Center
Address: 4425 NW Hwy 24 Topeka, Ks 66618
Has the vendor ever been an employee of the Shawnee County? Yes please explain the nature of the employment and period of servi~
No x If yes,
6. Description of Material or Service: SW-3108 truck. Truck was losing power & check engine light was coming on and going off. Solid Waste does not have the computer or the manpower at this time to diagnose this type of problem. We sent it to Hoyt's Truck Center to connect it to their diagnostic computer. They found that the DEF filter for the exhaust had breached. The truck has to have this filter to operate and stay within the EPA regulations.
7. Sole source only- Explain why the recommended vendor is the only one qualified to provide the requested services at the exclusion of all others, i.e., what makes this vendor uniquely qualified? We have started using Hoyt's Truck Center to spread out some of the repairs on the fleet. They also have a quick turn-around time. This allows us to get the truck back on the route as quickly as possible.
8. Sole source only - Describe the research that has been completed to insure that no other competition exists (nature of work to be completed, names of vendors contacted who are unable to perform service, etc.) We called Hoyt's they had time and could get the truck in right away to do the necessary repairs.
9. Sole source only - Have you requested an agency contract with the vendor at any time during the past twelve months? Yes___ No_x__ If yes, please explain the nature of the service and the amount agreed to be paid.
10. Funding will be from Account#:25SW313
DEPARTMENT USE ONLY
Department Name: Solid Waste --~--~~~~~-------------
Telephone:785-233-7702
Agency Approval: Mike Richards Fleet Supervisor Solid Waste
Date: 5/31/2013 (Signature and Title)
AUDIT-FINANCE PURCHASING USE
Approved by' .1) ~ n~ (ADMINISTRATOR, ~FINANCE)
ONLY
3/i0i Date
ext 6085
Shawnee County
DEPARTMENT OF HUMAN RESOURCES
Jon Thummel, Director 785-233-8200, Ext. 4435
Fax: 785-291-4901
www.snco.us
MEMORANDUM
DATE:
TO:
FROM:
RE:
June 3, 2013
Board of County Commissioners
Jon P. Thummel, Director f Interim Community Corrections Director
Please place this on your next regularly scheduled agenda.
Approval of this memorandum will appoint Edward O'Rear as Interim Community Corrections Director. The details include:
Effective Date: June 15, 2013 Department Name: Community Corrections Pay Class: 111 PCN: DC1001 Job Title: Community Corrections Director Job Code: 01769 Check Distribution: DCO 1 Calendar: Normal FTE Amount: 1 Salary Index Key: SPEC/NAIMN Wage: $2,692.31 per pay period ($70,000 annual) Anniversary Date: No Change at this time Reason Code: 10 (Out of Class Pay)
