Agenda Item#: 31-3 PALM BEACH COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: July 14, 2020 [X] Consent [ ] Regular [ ] Ordinance [ ] Public Hearing Department: Housing and Economic Sustainability I. EXECUTIVE BRIEF Motion and Title: Staff recommends motion to approve: A) a budget transfer of $440,080 in the Housing and Community Development Fund; and B) a budget amendment of $440,080 in the Park Improvement Fund to recognize the transfer. Summary: On July 2, 2019, the Board of County Commissioners adopted Resolution Number R2019-0979 approving the Fiscal Year 2019-2020 Action Plan. The Action Plan is Palm Beach County's application to HUD for funding under the CDBG, HOME and ESG Programs. Included in the Action Plan were allocations of Federal Community Development Block Grant (CDBG) funds for ADA restrooms, parking, pathways and related improvements at John Stretch Park for $280,000, Haverhill Park for $20,080 and Glades Pioneer Park for $140,000. The Memorandum of Understanding (MOU) agreements with Palm Beach County Parks and Recreation Department (Parks) and Palm Beach County Facilities Development and Operations Department (FOO) and Palm Beach County Department of Housing and Economic Sustainability (DHES) require that an interdepartmental budget transfer be established to reimburse Parks for eligible project costs. This budget transfer and amendment is necessary to appropriate the required budget. CDBG funds require no local match. Districts 2 & 6 (HJF) Background and Justification: Palm Beach County receives an annual allocation of CDBG grant funds from the U.S. Department of Housing and Urban Development. Approval of this agenda item will appropriate CDBG funding for various park improvements. The CDBG program works to provide decent affordable housing, community facilities and services and job creation through expansion of businesses. Parks has executed an MOU for each of these three (3) projects with DHES to participate in the CDBG program as the implementing agency for these projects. Attachment(s): 1. Budget Transfer 2. Budget Amendment 3. John Stretch Park MOU 4. Haverhill Park MOU 5. Glades Pioneer Park MOU . !)' :1 Approved By: ____ _______ d_'r.,._/ruoo_i _ d_t_"J??_'6_r41_1_. c._t_iL _, Assistant County Administrator /bate'
Transcript
Agenda Item 31-3
PALM BEACH COUNTY BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date July 14 2020 [X] Consent [ ] Regular [ ] Ordinance [ ] Public Hearing
Department Housing and Economic Sustainability
I EXECUTIVE BRIEF
Motion and Title Staff recommends motion to approve
A) a budget transfer of $440080 in the Housing and Community Development Fund and
B) a budget amendment of $440080 in the Park Improvement Fund to recognize the transfer
Summary On July 2 2019 the Board of County Commissioners adopted Resolution Number R2019-0979 approving the Fiscal Year 2019-2020 Action Plan The Action Plan is Palm Beach Countys application to HUD for funding under the CDBG HOME and ESG Programs Included in the Action Plan were allocations of Federal Community Development Block Grant (CDBG) funds for ADA restrooms parking pathways and related improvements at John Stretch Park for $280000 Haverhill Park for $20080 and Glades Pioneer Park for $140000 The Memorandum of Understanding (MOU) agreements with Palm Beach County Parks and Recreation Department (Parks) and Palm Beach County Facilities Development and Operations Department (FOO) and Palm Beach County Department of Housing and Economic Sustainability (DHES) require that an interdepartmental budget transfer be established to reimburse Parks for eligible project costs This budget transfer and amendment is necessary to appropriate the required budget CDBG funds require no local match Districts 2 amp 6 (HJF)
Background and Justification Palm Beach County receives an annual allocation of CDBG grant funds from the US Department of Housing and Urban Development Approval of this agenda item will appropriate CDBG funding for various park improvements The CDBG program works to provide decent affordable housing community facilities and services and job creation through expansion of businesses Parks has executed an MOU for each of these three (3) projects with DHES to participate in the CDBG program as the implementing agency for these projects
Attachment(s) 1 Budget Transfer 2 Budget Amendment 3 John Stretch Park MOU 4 Haverhill Park MOU 5 Glades Pioneer Park MOU
) 1 Approved By ____ _______ d_r_ruoo_i _d_t_J_6_r41_1__7t_tt_~c_t_iL 0~_middot _
Assistant County Administrator bate
II FISCAL IMPACT ANALYSIS
A Five Year Summary of Fiscal Impact
Fiscal Years 2020 2021 2022 2023 2024
Capital Expenditures
Operating Costs $440080
External Revenues ($440080)
Program Income
In-Kind Match (County)
NET FISCAL IMPACT -0shy
ADDITIONAL FTE POSITIONS (Cumulative)
-0shy
Is Item Included In Current Budget Yes X No __ Does this Item include the use of Federal funds Yes X No -shyBudget Account No
Fund 1101 Dept 820 Unit 1431 Object 9184 Program CodePeriod BG166F1GY19 $140000 Fund 1101 Dept 820 Unit 1431 Object 9184 Program CodePeriod BG166SGY19 $280000 Fund 1101 Dept 820 Unit 1431 Object 9184 Program CodePeriod BG166TGY19 $20080
B Recommended Sources of FundsSummary of Fiscal Impact
Approval of this agenda item will appropriate budget in Community Development Block Grant funds to reimburse Parks via interdepartmental transfer for the John Stretch Project for $280000 the Haverhill Project for $20080 and the Glades Pioneer Project for $140000
C Departmental Fiscal Review
Ill REVIEW COMMENTS
A Fiscal andor Contract Development and Control Com
c 5 Jael~
B Legal Sufficiency
C Other Department Review
Department Director
(THIS SUMMARY IS NOT TO BE USED AS A BASIS FOR PAYMENT)
20shyBOARD OF COUNTY COMMISSIONERS
PALM BEACH COUNTY FLORIDA BUDGET TRANSFER
Page 1 of 1 BGEX-143-06012000000000001480
Use this form to provide budget for items not anticipated in the budget
ACCOUNT NUMBER ACCOUNT NAME ORIGINAL
BUDGET
FUND 1101 Housing and Community Development
CURRENT BUDGET INCREASE DECREASE
ADJUSTED BUDGET
EXPENDED ENCUMBERED
05272020 REMAINING
BALANCE
EXPENDITURES 143-1431-81O1 Contributions Other Government Agency 4091319 4091319 0 440080 3651239 1448576
820-1431-9184 Transfer to Park lmprv Fund 3600 TOTAL EXPENDITURES
301 139 1432 139 440080 440080
0 440080
1872219 320119 1552100
( Signatures Date By Board of County Commissioners Department of Housing and Economic Sustainability _ L _1_[i )J At Meeting of
-IN_l__Tl-A-Tl_N_G_D_E_P_A_R-TM=-E-N_T_D_l_V_IS-IO_N_____________~~~~ ~---0lr- hf tb1010 July 14 2020 pound bAdministrationBudget Department Approval - I Deputy Clerk to the
OFMB Department a Posted Board of County Commissioners
20 BOARD OF COUNTY COMMISSIONERS Page 1 of 1
PALM BEACH COUNTY FLORIDA BUDGET AMENDMENT BGEXshy 582 05062000000000001380
BGRVshy 582 05062000000000000461 FUND 3600 middotPARK IMPROVEMENT
Use this form to provide budget for items not anticipated in the budget EXPENDED
ORIGINAL CURRENT ADJUSTED ENCUMBERED REMAINING ACCTNUMBER ACCOUNT NAME BUDGET BUDGET INCREASE DECREASE BUDGET 562020 BALANCE
Revenue 3600-582-P882-8015 Transfer From HCD Fd 1101 0 0 20080 20080 20080 3600-582-P883-8015 Transfer From HCD Fd 1101 0 0 140000 140000 140000 3600-582-P884-8015 Transfer From HCD Fd 1101 0 0 280000 28QOOO 280000
Total Revenue and Balance 14163847 13053957 440middotoao 0 13494037
Expense 3600-5-82-P882-6504 Improvements Other Than Buildings (Haverhill) 0 0 20080 20080 17812 2268 3600-582-P883-6504 Improvements Other Than Buildings (Glades Pioneer) 0 0 140000 140000 10648 129352 3600-582-P884-6504 Improvements Other Than Buildings (John Stretch) 0 0 280000 280000 20251 259749
Total Appropriation and Expenditures - J416384T 13~053~middot957 440~080 0 13494037
Signatures Date By Board of County Commissioners Parks and Recreation Department f ~ -Imiddot 1 At Meeting of middot-middot
_) ( bull lJ ~euro_ J middott IU I middot--middot 1 1Lmiddot11 middot middot v_)lA _INJTIATING DEPARTMENTDIVISION l t ~ middot - ri- ~~ lt dt rs) amp QcQo June 161 20201 -middot bull A lgtmiddotshyAdministrationBudget Department Approval Deputy Clerk to the OFMB Department Posted Board of County Commissioners
MEMORANDUM OF UNDERSTANDING
DEPARTMENT OF HOUSING amp ECONOMIC SUSTAINABILITY PARKS AND RECREATION DEPARTMENT
FACILITIES DEVELOPMENT amp OPERATIONS DEPARTMENT
JOHN STRETCH PARK PROJECT
This Memorandum of Understanding (MOU) with an effective date of October 1 2019 by and between Palm Beach County Department of Housing amp Economic Sustamability (HES) Palm Beach County Parks and Recreation Department (Parks) and Palm Beach County Facilities Development and Operations Department (FDO) to cooperatively complete the John Stretch Park Project (the Project)
WHEREAS HES has secured Federal Community Development Block Grant (CDBG) funds for FY 20192020 through the US Department ofHousing and Urban Development (HUD) and
WHEREAS HES has determined that the Project is an eligible CDBG activity per 24 CFR 570201(c) shyPublic Facilities and Improvements and
WHEREAS HES has determined that the Project will serve the CDBG National Objective of serving lowshyand-moderate-income persons per 24 CFR 570208(a)(l)-AreaBenefit Activities and
WHEREAS HES has made $280000 of these CDBG funds available for improvements at John Stretch Park and
WHEREAS Parks shall be responsible for the design of the Park improvements with FDO responsible for contractor procurement and contract administration and
WHEREAS the Project requires a construction contractor per the drawings and technical specifications provided by Parks to FDO and
WHEREAS FDO has competitively procured the services ofa construction management firm to implement the Project and
WHEREAS HUD requires that an inter-departmental agreement provided as this MOU be executed between HES Parks and FDO as the Departments implementing a federally-funded project and
WHEREAS HES Parks and FDO wish to enter into this MOU in order to establish the terms and conditions for undertaking the Project
NOW THEREFORE in consideration ofthe mutual promises and covenants herein contained it is agreed as follows
1 HES
a Shall provide FDO with the Federal requirements for construction contracts as they relate to the use of CDBG funds (including but not limited to Davis-Bacon and Related Acts (DBA) requirements established under 2 Code of Federal Regulations (CFR) Part 200 and Executive Order 11246)
b Shall provide FDO and Parks with any forms to be completed as they relate to CDBG compliance
c Shall update FDO and Parks with any HUD requirements associated with the use of CDBG funds that arise in the course of implementing the Projects Each party acknowledges that HES will be ultimately responsible to HUD for ensuring requirements are met and for -all costs associated with any updated requirements
ATTACHMENT 3
d Shallmonitorthemiddotprogress ofProj-ects implementation through on-site observation contactvvith Parks and FDO and through the receipt from Parks and FDO ofreports and copies of contractor payment requests
e Shall provide funds for the project via an inter-departmental budget transfer to Parks An agenda item for BCC approval ofthe budget transfers shall be prepared -Ud shall include Parks budget amendment
2FDO
a Shall utilize the services of a construction management firm to implement the project pursuant to design specificatiOns prepared by Parks
b Shall submit fonns and reports completed by contractors and subcontractors as they relate to CDBG and collect Project information to enable HES to meet its reporting obligations to HUD
c Shall transmit to HESCapital Improvement and Real Estate Inspection Services (CIRIES) Section the construction contract award recommendation arid a copy ofthe schedule ofvalues for the Project FDO may proceed to contract award following reviewapproval from HES
d~ Shall transmit to HESCIRIES Section copies ofthe executed construction contract all executed change orders to said contract Project schedules and updates thereto a copy of themiddot Notice to Proceed and the contractors contact infonnation
e Shall forward to HES a copy of all contractor pay applications and project expenses charged to the Project account at the time they are submitted to Palm BeachCounty Finance Department
pound Shall not process final payment until it has received all necessary Project closeout documentation from the contractor and HES has provided written authorization to release the final payment to the contractor
g Shall provide HES at Project completion with a written certification by the Project Manager that certifies the Project has met the specifications of the design and provides the date of completion of construction
h Shall coordinate With Parks and HES with regard to Davis-Bacon compliance related to payroll review and on-site interviews ofthe contractors laborers and mechanics working at the site
3 Parks
a Shall be responsible for providing FDO with all project design infonnation including but not limited to the site plan and all specific instructions related to the improvements planned at each location
4 Parks and FDO
a Shall coordinate construction administration responsibilities for the installation of the improvements and the processing ofpayment requests from the contractor
5 Parks and FDO acknowledge that HES shall conduct an Environmental Review for the Project to determine if any adverse environmental impacts resulting from the proposed renovations Should adverse impacts be discovered applicable mitigation measures must be incorporated into Project implementation and may affect themiddot total project cost
6 It is understood by all patiies that $280000 of CDBG funding is available for improvements to John Stretch Park This amount represents the entire allocation available via this MOU HES is not responsible for any funding or costs beyond the amount stated herein
Page 2of3
7 The expenditure requirements for the project are as follows
bull At least 50 ($140000) ofthe Park allocation of $280000 shall be expended no later than July 15 2020
bull 100 of the Park allocation shall be expended or the project shall be complete with all invoices paid no later than October 2020
The above expenditure deadline has been established to ensure County compliance with HUD requirements Extensions to the deadline may be granted by HES at its solemiddot discretion and may be denied if the HUD expenditure deadlines will not be met The HES Director or his designee shall provide middotwritten authorization of any extension granted by HES
8Parks and FDO shall maintain all documentation in connection with this MOU which records shall be maintained for five (5) years after expiration ofthis lIOU
9 Parks and FDO agree to comply with the applicable uniform administrative requirements as described in 24 CFR 570502 and all reconimended results from Environmental Review(s) that are provided to Parks by HES in accordance with 24 CFR Part 5 8
10 Parks and FDO shall carry out the activities in this MOU in compliance With all Federal laws and regulations at Subpart K of 24 CFR Part 570 except that (i) Parks and FDO do not assume HESs environmental responsibilities described at 24 CFR Part 570604 and (ii) Parks and FDO do not assume HES 1s responsibility for initiating the review process under the provisions of24 CFR Part 52
11 This MOU may be suspended or terminated in accordance with 2 CFR 200338 ifParks andor FDO materially fails to comply with any term hereof and this MOU may be terminated by Parks FDO or HES for convenience in accordance with 2 CFR 200339
12 This MOU shall expire on the date when Parks and FDO have satisfactorily submitted all necessary documentation to HES for project closeout and have obtained written notification from HES of the completion ofthe Project
DEPARTMENT OF HOUSING amp ECONOMIC SUSTAINABILITY PARKS AND RECREATION DEPARTMENT
FACILITIES DEVELOPMENT amp OPERATIONS DEPARTMENT
HAVERHILL PARK PROJECT
This Memorandum of Understanding (MOU) with an effective date of October l 2019 by and between Palm Beach County Department of Housing amp Economic Sustainability (HES) Palm Beach County Parks and Recreation Department (Parks) and Palm Beach County Facilities Development and Operations Department (FDO) to cooperatively complete the Haverhill Park Project (the Project)
WHEREAS HES has secured Federal Community Development Block Grant (CDBG) funds for FY 20192020 through the US Department ofHousing and Urban Development (HUD) and
WHEREAS HES has determined that the Project is an eligible CDBG activity per 24 CPR 570201(c) shyPublic Facilities and Improvements and
WHEREAS HES has determined that the Project will serve the CDBG NatiOnal Objective of serving lowshyand-moderatemiddot-facome persons per 24 CPR 570208(a)(l)-Area Benefit Activities and
WHEREAS HES has made $20080 of these CDBG funds available for improvements at Haverhill Park and
WHEREAS Parks shall be responsible for the design of the Park improvements with FDO responsible for contractor procurement and contract administration and
WHEREAS the Project requires a construction contractor per the drawings and technical specifications provided by Parks to FDO and
WHEREAS FDO has competitively procured the services ofa construction management firm to implement the Project and
WHEREAS HUD requires that an inter-departmental agreement provided as this MOU be executed between HES Parks and FDO as the Departments implementing a federally-funded project and
WHEREAS HES Parks and FDO wish to enter into this MOU in order to establish the terms and conditions for undertaking the Project
NOW THEREFORE in consideration ofthe mutual promises and covenants herein contained it is agreed as follows
LHES
a Shall provide FDO with the Federal requirements for construction contracts as they relate to the use of CDBG funds (including but not limited to Davis-Bacon and Related Acts (DBA) requirements established under 2 Code of Federal Regulations (CFR) Part 200 and Executive Order 11246)
b Shall provide FDO middotand Parks with any forms to be completed as they relate to CDBG compliance
c Shall update FDO and Parks with any HUD requirements associated with the use of CDBG funds that arise in the course of implementing the Projects Each party aclmowledges that HES
middotwill be ultimately responsible to HUD for ensuring requirements are met and for all costs associated with any updated requirements
ATIACHMENT 4
d Shall monitorthe progress ofProjects implementation through on-site observation contact with Parks and FDO and through the receipt from Parks and FDO ofreports and copies ofcontractor payment requests
e Shall provide funds for the project via an inter-departmental budget transfer to Parks An agenda item for BCC approval ofthe budget transfers shall be prepared and shall include Parks budget ainendment
2 FDO
a Shall utilize the services of a construction management firm to implement the project pursuant to design specifications prepared by Parks
b Shall submit forms and reports completed by contractors and subcontractors as they relate to CDBG and collect Ptbject information to enable HES to meet its reporting obligations to HUD
c Shall transmit to HESCapital Improvement and Real Estate Inspection Services (CIRIES) Section the construction contract award recommendation and a copy of the schedule ofvalues for the Project FDO may proceed to contract award following reviewapproval from HES
d Shall transmit to HESCIRIES Section copies ofthe executed construction contract all executed change orders to said contract Project schedules and updates thereto a copy of the Notice to Proceed and the contractors contact information
e Shall forward to HES a copy of all contractor pay applications and project expenses charged to the Project account at the time they are submitted to Palm Beach County Finance Department
f 81-all not process final payment until it has received all necessary Project closeout documentation from the contractor and HES has provided written authorization to release the fmal payment to the contractor
g Shall provide HES at Project completion with a written certification by the Project Manager that certifies the Project has met the specifications of the design and provides the date of completion of construction
h Shall coordinate with Parks and HES with regard to Davis-Bacon compliance related to payroll review and on-site interviews ofthe contractors laborers and mechanics working at the site
3 Parks
a Shall be responsible for providing FDO with all project design information including but not limited to the site plan and all specific instructions- related to the improvements plarmed at each location
4 Parks and FDO
a Shall coordinate construction administration responsibilities for the installation of the improvements and the processing ofpayment requests from the contractor
5 Parks and FDO acknowledge that HES shall conduct an Environmental Review for the Project to determine if any adverse environmental impacts resulting from the proposed renovations Should adverse impacts be discovered applicable mitigation measures must be incorporated into Project implementation and may affect the total project ltOst
6 It is understood by all parties that $20~080 of CDBG funding is available for improvements to Haverhill Park This ainount represents the entire allocation available via this MOU HES is not responsible for any funding or costs beyond the amount stated herein
Page 2of3
MEMORANDUM OF UNDERSTANDING
DEPARTMENT OF HOUSING amp ECONOMIC SUSTAINABILITY PARKS AND RECREATION DEPARTMENT
FACILITIES DEVELOPMENT amp OPERATIONS DEPARTMENT
GLADES PIONEER PARK PROJECT
This Memorandum of Understanding (MOU) with an effective date of October l 2019 by and between Palm Beach County Department of Housing amp Economic Sustainability eFIES Palm Beach County Parks and Recreation Department (Parks) and Palm Beach County Facilities Development and Operations Department (FDO) to cooperatively complete the Glades Pioneer Park Project (the Project)
WHEREAS HES has secured Federal Community Development Block Grant (CDBG) funds for FY 20192020 through the US Department ofHousing and Urban Development (HUD) and
WHEREAS HES has determined that the Project is an eligible CDBG activity per 24 CFR 57020l(c)shyPublic Facilities and Improvements and
WHEREAS HES has determined that the Project will serve the CDBG National Objective of serving lowshyand-moderate-income persons per 24 CFR 570208(a)(l)-Area Benefit Activities and
WHEREAS HES has made $140000 ofthese CDBG funds available for improvements at Glades Pioneer Park and
WHEREAS Parks shall be responsible for the design of the Park improvements vvith FDO responsible for contractor procurement and contract administration and
WHEREAS the Project requires a construction contractor per the drawings and technical specifications provided by Parks to FDO and
WHEREAS FDO has competitivelyprocured the services ofa construction management firm to implement the Project and
WHEREAS HUD requires that an inter-departmental agreement provided as this MOU be executed between HES Parks and FDO as the Departments implementing a federally-funded project and
WHEREAS HES Parks and FDO wish to enter into this MOU in order to establish the terms and conditions for undertaking the Project
NOW THEREFORE in consideration of the mutual promises and covenants herein contained it is agreed as follows
1 HES
a Shall provide FDO with the Federal requirements for construction contracts as they relate to the use of CDBG funds (including but not limited to Davis-Bacon and Related Acts (DBA) requirements established under 2 Code of FederalRegulations (CFR) Part 200 and Executive Order 11246)
b Shall provide FDO and Parks with any forms to be completed as they relate to CDBG compliance middot
c Shall update FDO and Parks with any HUD requirements associated with the use of CDBG funds that arise in the course ofimplementing the Projects Each party acknowledges that HES will be ultimately responsible to HUD for ensuring requirements are met and for all costs associated with any updated requirements
ATTACHMENT 5
d Shall monitor the progress ofProjects implementation through on-site observation contact with Parks and FDO and through the receipt from Parks and FDO ofreports and copies ofcontractor payment requests
e Shall provide funds for the project via an inter-departmental budget transfer to Parks An agenda item for BCC approval ofthe budget transfers shall be prepared and shall include Parks budget amendment
2FDO
a Shall utilize the services of a construction management finu to implement the project pursuant to design specifications prepared by Parks
b Shall submit forms and reports completed by contractors and subcontractors as they relate to CDBG and collect Project information to enable HES to meet its reporting obligations to HUD
c Shall transmit to HESCapital Improvement and Real Estate Inspection Services (CIRIES) Section the construct~on contract award recommendation and a copy of the schedule of values for the Project FDO may proceed to contract award following reviewapproval from HES
d Shall transmit to BESCIRIES Section copies ofthe executed construction contract all executed change orders to said contract Project schedules and updates thereto a copy of the Notice to Proceed and the contractors contact infonnation
e Shall forward to HES a copy of all contractor pay applications and project expenses charged to the Project account at the time they are submitted to Palm Beach County Finance Department
f Shall not process fmal payment until it has received all necessary Project closeout documentation from the contractor and HES has provided vvritten authorization to release the final payment to the contractor
g Spall provide HES at Project completion with a written certification by the Project Manager that certifies the Project has met the specifications of the design and provides the date of completion ofconstruction
h Shall coordinate with Parks and HES with regard to Davis-Bacon compliance related to payroll review and on-site interviews ofthe contractors laborers and mechanics working at the site
3 Parks
a Shall be responsible for providing FDO with all proJect design information including but not limited to the site plan and all specific instructions related to the improvements planned at each location
4 Parks and FDO
a Shall coordinate construction administration responsibilities for the installation of the improvements and the processing ofpayment middotrequests from the contractor
5 Parks and FDO acknowledge that HES shall conduct an Environmental Review for the Project to detemiine if any adverse environmental impacts resulting from the proposed renovations Should adverse impacts be discovered applicable mitigation measures must be incorporated into Project implementation and may affect the total project cost
6 It is understood by all parties that $140000 of CDBG funding is available for improvements to Glades Pioneer Park This amount represents the entire allocation available via this MOU HES is not responsible for any funding or costs beyond the amount stated herein
Page 2of3
7 The expenditure requirements for the project are as follows
bull middotAt least 50 ($70_000) ofthe Parks allocation of$140000 shall be expended no later than July 15 2020
bull 100 of the Parks allocation shall be expended or the project shall be complete with all invoices paid no later than October 2020
The above middotexpenditure deadline has been established to ensure County compliance with HUD Tequirements Extensions to the deadline may be granted by HES at its sole discretion and may be denied if the HUD expenditure deadlines will not be met The HES Director or his designee shall provide written authorization of any extension granted by HES
8 Parks and FDO shall maintain all documentation in connection with this MOU which records shall be maintained for five (5) years after expiration of this MOU
9 Parks and FDO agree to comply with the applicable uniform administrative requirements as described in 24 CPR 570502 and all recommended results from Environmental Review(s) that are provided to Parks by HES in accordance with24 CFR Part 58
10 Parks and FDO shall carry out the activities in this MOU in compliance with all Federal laws and regulations at Subpart K of 24 CPR Part 570 except that (i) Parks and FDO do not assume HESs environmental responsibilities described at 24 CFR Part 570604 and (ii) Parks and FDO do not assume HESs responsibility for initiating the review process under the provisions of24 CFR Part 52
11 This MOU may be suspended or terminated in accordance with 2 CFR 200338 ifParks andor FDO materially fails to comply with any term hereof and this MOU may be terminated by Parks FDO or HES for convenience in accordance with 2 CFR 20033 9
12 This MOU shall expire on the date when Parks and FDO have satisfactorily submitted all necessary documentation to HES for project closeout and have obtained vvritten notification from HES of the completion ofthe Project
Is Item Included In Current Budget Yes X No __ Does this Item include the use of Federal funds Yes X No -shyBudget Account No
Fund 1101 Dept 820 Unit 1431 Object 9184 Program CodePeriod BG166F1GY19 $140000 Fund 1101 Dept 820 Unit 1431 Object 9184 Program CodePeriod BG166SGY19 $280000 Fund 1101 Dept 820 Unit 1431 Object 9184 Program CodePeriod BG166TGY19 $20080
B Recommended Sources of FundsSummary of Fiscal Impact
Approval of this agenda item will appropriate budget in Community Development Block Grant funds to reimburse Parks via interdepartmental transfer for the John Stretch Project for $280000 the Haverhill Project for $20080 and the Glades Pioneer Project for $140000
C Departmental Fiscal Review
Ill REVIEW COMMENTS
A Fiscal andor Contract Development and Control Com
c 5 Jael~
B Legal Sufficiency
C Other Department Review
Department Director
(THIS SUMMARY IS NOT TO BE USED AS A BASIS FOR PAYMENT)
20shyBOARD OF COUNTY COMMISSIONERS
PALM BEACH COUNTY FLORIDA BUDGET TRANSFER
Page 1 of 1 BGEX-143-06012000000000001480
Use this form to provide budget for items not anticipated in the budget
ACCOUNT NUMBER ACCOUNT NAME ORIGINAL
BUDGET
FUND 1101 Housing and Community Development
CURRENT BUDGET INCREASE DECREASE
ADJUSTED BUDGET
EXPENDED ENCUMBERED
05272020 REMAINING
BALANCE
EXPENDITURES 143-1431-81O1 Contributions Other Government Agency 4091319 4091319 0 440080 3651239 1448576
820-1431-9184 Transfer to Park lmprv Fund 3600 TOTAL EXPENDITURES
301 139 1432 139 440080 440080
0 440080
1872219 320119 1552100
( Signatures Date By Board of County Commissioners Department of Housing and Economic Sustainability _ L _1_[i )J At Meeting of
-IN_l__Tl-A-Tl_N_G_D_E_P_A_R-TM=-E-N_T_D_l_V_IS-IO_N_____________~~~~ ~---0lr- hf tb1010 July 14 2020 pound bAdministrationBudget Department Approval - I Deputy Clerk to the
OFMB Department a Posted Board of County Commissioners
20 BOARD OF COUNTY COMMISSIONERS Page 1 of 1
PALM BEACH COUNTY FLORIDA BUDGET AMENDMENT BGEXshy 582 05062000000000001380
BGRVshy 582 05062000000000000461 FUND 3600 middotPARK IMPROVEMENT
Use this form to provide budget for items not anticipated in the budget EXPENDED
ORIGINAL CURRENT ADJUSTED ENCUMBERED REMAINING ACCTNUMBER ACCOUNT NAME BUDGET BUDGET INCREASE DECREASE BUDGET 562020 BALANCE
Revenue 3600-582-P882-8015 Transfer From HCD Fd 1101 0 0 20080 20080 20080 3600-582-P883-8015 Transfer From HCD Fd 1101 0 0 140000 140000 140000 3600-582-P884-8015 Transfer From HCD Fd 1101 0 0 280000 28QOOO 280000
Total Revenue and Balance 14163847 13053957 440middotoao 0 13494037
Expense 3600-5-82-P882-6504 Improvements Other Than Buildings (Haverhill) 0 0 20080 20080 17812 2268 3600-582-P883-6504 Improvements Other Than Buildings (Glades Pioneer) 0 0 140000 140000 10648 129352 3600-582-P884-6504 Improvements Other Than Buildings (John Stretch) 0 0 280000 280000 20251 259749
Total Appropriation and Expenditures - J416384T 13~053~middot957 440~080 0 13494037
Signatures Date By Board of County Commissioners Parks and Recreation Department f ~ -Imiddot 1 At Meeting of middot-middot
_) ( bull lJ ~euro_ J middott IU I middot--middot 1 1Lmiddot11 middot middot v_)lA _INJTIATING DEPARTMENTDIVISION l t ~ middot - ri- ~~ lt dt rs) amp QcQo June 161 20201 -middot bull A lgtmiddotshyAdministrationBudget Department Approval Deputy Clerk to the OFMB Department Posted Board of County Commissioners
MEMORANDUM OF UNDERSTANDING
DEPARTMENT OF HOUSING amp ECONOMIC SUSTAINABILITY PARKS AND RECREATION DEPARTMENT
FACILITIES DEVELOPMENT amp OPERATIONS DEPARTMENT
JOHN STRETCH PARK PROJECT
This Memorandum of Understanding (MOU) with an effective date of October 1 2019 by and between Palm Beach County Department of Housing amp Economic Sustamability (HES) Palm Beach County Parks and Recreation Department (Parks) and Palm Beach County Facilities Development and Operations Department (FDO) to cooperatively complete the John Stretch Park Project (the Project)
WHEREAS HES has secured Federal Community Development Block Grant (CDBG) funds for FY 20192020 through the US Department ofHousing and Urban Development (HUD) and
WHEREAS HES has determined that the Project is an eligible CDBG activity per 24 CFR 570201(c) shyPublic Facilities and Improvements and
WHEREAS HES has determined that the Project will serve the CDBG National Objective of serving lowshyand-moderate-income persons per 24 CFR 570208(a)(l)-AreaBenefit Activities and
WHEREAS HES has made $280000 of these CDBG funds available for improvements at John Stretch Park and
WHEREAS Parks shall be responsible for the design of the Park improvements with FDO responsible for contractor procurement and contract administration and
WHEREAS the Project requires a construction contractor per the drawings and technical specifications provided by Parks to FDO and
WHEREAS FDO has competitively procured the services ofa construction management firm to implement the Project and
WHEREAS HUD requires that an inter-departmental agreement provided as this MOU be executed between HES Parks and FDO as the Departments implementing a federally-funded project and
WHEREAS HES Parks and FDO wish to enter into this MOU in order to establish the terms and conditions for undertaking the Project
NOW THEREFORE in consideration ofthe mutual promises and covenants herein contained it is agreed as follows
1 HES
a Shall provide FDO with the Federal requirements for construction contracts as they relate to the use of CDBG funds (including but not limited to Davis-Bacon and Related Acts (DBA) requirements established under 2 Code of Federal Regulations (CFR) Part 200 and Executive Order 11246)
b Shall provide FDO and Parks with any forms to be completed as they relate to CDBG compliance
c Shall update FDO and Parks with any HUD requirements associated with the use of CDBG funds that arise in the course of implementing the Projects Each party acknowledges that HES will be ultimately responsible to HUD for ensuring requirements are met and for -all costs associated with any updated requirements
ATTACHMENT 3
d Shallmonitorthemiddotprogress ofProj-ects implementation through on-site observation contactvvith Parks and FDO and through the receipt from Parks and FDO ofreports and copies of contractor payment requests
e Shall provide funds for the project via an inter-departmental budget transfer to Parks An agenda item for BCC approval ofthe budget transfers shall be prepared -Ud shall include Parks budget amendment
2FDO
a Shall utilize the services of a construction management firm to implement the project pursuant to design specificatiOns prepared by Parks
b Shall submit fonns and reports completed by contractors and subcontractors as they relate to CDBG and collect Project information to enable HES to meet its reporting obligations to HUD
c Shall transmit to HESCapital Improvement and Real Estate Inspection Services (CIRIES) Section the construction contract award recommendation arid a copy ofthe schedule ofvalues for the Project FDO may proceed to contract award following reviewapproval from HES
d~ Shall transmit to HESCIRIES Section copies ofthe executed construction contract all executed change orders to said contract Project schedules and updates thereto a copy of themiddot Notice to Proceed and the contractors contact infonnation
e Shall forward to HES a copy of all contractor pay applications and project expenses charged to the Project account at the time they are submitted to Palm BeachCounty Finance Department
pound Shall not process final payment until it has received all necessary Project closeout documentation from the contractor and HES has provided written authorization to release the final payment to the contractor
g Shall provide HES at Project completion with a written certification by the Project Manager that certifies the Project has met the specifications of the design and provides the date of completion of construction
h Shall coordinate With Parks and HES with regard to Davis-Bacon compliance related to payroll review and on-site interviews ofthe contractors laborers and mechanics working at the site
3 Parks
a Shall be responsible for providing FDO with all project design infonnation including but not limited to the site plan and all specific instructions related to the improvements planned at each location
4 Parks and FDO
a Shall coordinate construction administration responsibilities for the installation of the improvements and the processing ofpayment requests from the contractor
5 Parks and FDO acknowledge that HES shall conduct an Environmental Review for the Project to determine if any adverse environmental impacts resulting from the proposed renovations Should adverse impacts be discovered applicable mitigation measures must be incorporated into Project implementation and may affect themiddot total project cost
6 It is understood by all patiies that $280000 of CDBG funding is available for improvements to John Stretch Park This amount represents the entire allocation available via this MOU HES is not responsible for any funding or costs beyond the amount stated herein
Page 2of3
7 The expenditure requirements for the project are as follows
bull At least 50 ($140000) ofthe Park allocation of $280000 shall be expended no later than July 15 2020
bull 100 of the Park allocation shall be expended or the project shall be complete with all invoices paid no later than October 2020
The above expenditure deadline has been established to ensure County compliance with HUD requirements Extensions to the deadline may be granted by HES at its solemiddot discretion and may be denied if the HUD expenditure deadlines will not be met The HES Director or his designee shall provide middotwritten authorization of any extension granted by HES
8Parks and FDO shall maintain all documentation in connection with this MOU which records shall be maintained for five (5) years after expiration ofthis lIOU
9 Parks and FDO agree to comply with the applicable uniform administrative requirements as described in 24 CFR 570502 and all reconimended results from Environmental Review(s) that are provided to Parks by HES in accordance with 24 CFR Part 5 8
10 Parks and FDO shall carry out the activities in this MOU in compliance With all Federal laws and regulations at Subpart K of 24 CFR Part 570 except that (i) Parks and FDO do not assume HESs environmental responsibilities described at 24 CFR Part 570604 and (ii) Parks and FDO do not assume HES 1s responsibility for initiating the review process under the provisions of24 CFR Part 52
11 This MOU may be suspended or terminated in accordance with 2 CFR 200338 ifParks andor FDO materially fails to comply with any term hereof and this MOU may be terminated by Parks FDO or HES for convenience in accordance with 2 CFR 200339
12 This MOU shall expire on the date when Parks and FDO have satisfactorily submitted all necessary documentation to HES for project closeout and have obtained written notification from HES of the completion ofthe Project
DEPARTMENT OF HOUSING amp ECONOMIC SUSTAINABILITY PARKS AND RECREATION DEPARTMENT
FACILITIES DEVELOPMENT amp OPERATIONS DEPARTMENT
HAVERHILL PARK PROJECT
This Memorandum of Understanding (MOU) with an effective date of October l 2019 by and between Palm Beach County Department of Housing amp Economic Sustainability (HES) Palm Beach County Parks and Recreation Department (Parks) and Palm Beach County Facilities Development and Operations Department (FDO) to cooperatively complete the Haverhill Park Project (the Project)
WHEREAS HES has secured Federal Community Development Block Grant (CDBG) funds for FY 20192020 through the US Department ofHousing and Urban Development (HUD) and
WHEREAS HES has determined that the Project is an eligible CDBG activity per 24 CPR 570201(c) shyPublic Facilities and Improvements and
WHEREAS HES has determined that the Project will serve the CDBG NatiOnal Objective of serving lowshyand-moderatemiddot-facome persons per 24 CPR 570208(a)(l)-Area Benefit Activities and
WHEREAS HES has made $20080 of these CDBG funds available for improvements at Haverhill Park and
WHEREAS Parks shall be responsible for the design of the Park improvements with FDO responsible for contractor procurement and contract administration and
WHEREAS the Project requires a construction contractor per the drawings and technical specifications provided by Parks to FDO and
WHEREAS FDO has competitively procured the services ofa construction management firm to implement the Project and
WHEREAS HUD requires that an inter-departmental agreement provided as this MOU be executed between HES Parks and FDO as the Departments implementing a federally-funded project and
WHEREAS HES Parks and FDO wish to enter into this MOU in order to establish the terms and conditions for undertaking the Project
NOW THEREFORE in consideration ofthe mutual promises and covenants herein contained it is agreed as follows
LHES
a Shall provide FDO with the Federal requirements for construction contracts as they relate to the use of CDBG funds (including but not limited to Davis-Bacon and Related Acts (DBA) requirements established under 2 Code of Federal Regulations (CFR) Part 200 and Executive Order 11246)
b Shall provide FDO middotand Parks with any forms to be completed as they relate to CDBG compliance
c Shall update FDO and Parks with any HUD requirements associated with the use of CDBG funds that arise in the course of implementing the Projects Each party aclmowledges that HES
middotwill be ultimately responsible to HUD for ensuring requirements are met and for all costs associated with any updated requirements
ATIACHMENT 4
d Shall monitorthe progress ofProjects implementation through on-site observation contact with Parks and FDO and through the receipt from Parks and FDO ofreports and copies ofcontractor payment requests
e Shall provide funds for the project via an inter-departmental budget transfer to Parks An agenda item for BCC approval ofthe budget transfers shall be prepared and shall include Parks budget ainendment
2 FDO
a Shall utilize the services of a construction management firm to implement the project pursuant to design specifications prepared by Parks
b Shall submit forms and reports completed by contractors and subcontractors as they relate to CDBG and collect Ptbject information to enable HES to meet its reporting obligations to HUD
c Shall transmit to HESCapital Improvement and Real Estate Inspection Services (CIRIES) Section the construction contract award recommendation and a copy of the schedule ofvalues for the Project FDO may proceed to contract award following reviewapproval from HES
d Shall transmit to HESCIRIES Section copies ofthe executed construction contract all executed change orders to said contract Project schedules and updates thereto a copy of the Notice to Proceed and the contractors contact information
e Shall forward to HES a copy of all contractor pay applications and project expenses charged to the Project account at the time they are submitted to Palm Beach County Finance Department
f 81-all not process final payment until it has received all necessary Project closeout documentation from the contractor and HES has provided written authorization to release the fmal payment to the contractor
g Shall provide HES at Project completion with a written certification by the Project Manager that certifies the Project has met the specifications of the design and provides the date of completion of construction
h Shall coordinate with Parks and HES with regard to Davis-Bacon compliance related to payroll review and on-site interviews ofthe contractors laborers and mechanics working at the site
3 Parks
a Shall be responsible for providing FDO with all project design information including but not limited to the site plan and all specific instructions- related to the improvements plarmed at each location
4 Parks and FDO
a Shall coordinate construction administration responsibilities for the installation of the improvements and the processing ofpayment requests from the contractor
5 Parks and FDO acknowledge that HES shall conduct an Environmental Review for the Project to determine if any adverse environmental impacts resulting from the proposed renovations Should adverse impacts be discovered applicable mitigation measures must be incorporated into Project implementation and may affect the total project ltOst
6 It is understood by all parties that $20~080 of CDBG funding is available for improvements to Haverhill Park This ainount represents the entire allocation available via this MOU HES is not responsible for any funding or costs beyond the amount stated herein
Page 2of3
MEMORANDUM OF UNDERSTANDING
DEPARTMENT OF HOUSING amp ECONOMIC SUSTAINABILITY PARKS AND RECREATION DEPARTMENT
FACILITIES DEVELOPMENT amp OPERATIONS DEPARTMENT
GLADES PIONEER PARK PROJECT
This Memorandum of Understanding (MOU) with an effective date of October l 2019 by and between Palm Beach County Department of Housing amp Economic Sustainability eFIES Palm Beach County Parks and Recreation Department (Parks) and Palm Beach County Facilities Development and Operations Department (FDO) to cooperatively complete the Glades Pioneer Park Project (the Project)
WHEREAS HES has secured Federal Community Development Block Grant (CDBG) funds for FY 20192020 through the US Department ofHousing and Urban Development (HUD) and
WHEREAS HES has determined that the Project is an eligible CDBG activity per 24 CFR 57020l(c)shyPublic Facilities and Improvements and
WHEREAS HES has determined that the Project will serve the CDBG National Objective of serving lowshyand-moderate-income persons per 24 CFR 570208(a)(l)-Area Benefit Activities and
WHEREAS HES has made $140000 ofthese CDBG funds available for improvements at Glades Pioneer Park and
WHEREAS Parks shall be responsible for the design of the Park improvements vvith FDO responsible for contractor procurement and contract administration and
WHEREAS the Project requires a construction contractor per the drawings and technical specifications provided by Parks to FDO and
WHEREAS FDO has competitivelyprocured the services ofa construction management firm to implement the Project and
WHEREAS HUD requires that an inter-departmental agreement provided as this MOU be executed between HES Parks and FDO as the Departments implementing a federally-funded project and
WHEREAS HES Parks and FDO wish to enter into this MOU in order to establish the terms and conditions for undertaking the Project
NOW THEREFORE in consideration of the mutual promises and covenants herein contained it is agreed as follows
1 HES
a Shall provide FDO with the Federal requirements for construction contracts as they relate to the use of CDBG funds (including but not limited to Davis-Bacon and Related Acts (DBA) requirements established under 2 Code of FederalRegulations (CFR) Part 200 and Executive Order 11246)
b Shall provide FDO and Parks with any forms to be completed as they relate to CDBG compliance middot
c Shall update FDO and Parks with any HUD requirements associated with the use of CDBG funds that arise in the course ofimplementing the Projects Each party acknowledges that HES will be ultimately responsible to HUD for ensuring requirements are met and for all costs associated with any updated requirements
ATTACHMENT 5
d Shall monitor the progress ofProjects implementation through on-site observation contact with Parks and FDO and through the receipt from Parks and FDO ofreports and copies ofcontractor payment requests
e Shall provide funds for the project via an inter-departmental budget transfer to Parks An agenda item for BCC approval ofthe budget transfers shall be prepared and shall include Parks budget amendment
2FDO
a Shall utilize the services of a construction management finu to implement the project pursuant to design specifications prepared by Parks
b Shall submit forms and reports completed by contractors and subcontractors as they relate to CDBG and collect Project information to enable HES to meet its reporting obligations to HUD
c Shall transmit to HESCapital Improvement and Real Estate Inspection Services (CIRIES) Section the construct~on contract award recommendation and a copy of the schedule of values for the Project FDO may proceed to contract award following reviewapproval from HES
d Shall transmit to BESCIRIES Section copies ofthe executed construction contract all executed change orders to said contract Project schedules and updates thereto a copy of the Notice to Proceed and the contractors contact infonnation
e Shall forward to HES a copy of all contractor pay applications and project expenses charged to the Project account at the time they are submitted to Palm Beach County Finance Department
f Shall not process fmal payment until it has received all necessary Project closeout documentation from the contractor and HES has provided vvritten authorization to release the final payment to the contractor
g Spall provide HES at Project completion with a written certification by the Project Manager that certifies the Project has met the specifications of the design and provides the date of completion ofconstruction
h Shall coordinate with Parks and HES with regard to Davis-Bacon compliance related to payroll review and on-site interviews ofthe contractors laborers and mechanics working at the site
3 Parks
a Shall be responsible for providing FDO with all proJect design information including but not limited to the site plan and all specific instructions related to the improvements planned at each location
4 Parks and FDO
a Shall coordinate construction administration responsibilities for the installation of the improvements and the processing ofpayment middotrequests from the contractor
5 Parks and FDO acknowledge that HES shall conduct an Environmental Review for the Project to detemiine if any adverse environmental impacts resulting from the proposed renovations Should adverse impacts be discovered applicable mitigation measures must be incorporated into Project implementation and may affect the total project cost
6 It is understood by all parties that $140000 of CDBG funding is available for improvements to Glades Pioneer Park This amount represents the entire allocation available via this MOU HES is not responsible for any funding or costs beyond the amount stated herein
Page 2of3
7 The expenditure requirements for the project are as follows
bull middotAt least 50 ($70_000) ofthe Parks allocation of$140000 shall be expended no later than July 15 2020
bull 100 of the Parks allocation shall be expended or the project shall be complete with all invoices paid no later than October 2020
The above middotexpenditure deadline has been established to ensure County compliance with HUD Tequirements Extensions to the deadline may be granted by HES at its sole discretion and may be denied if the HUD expenditure deadlines will not be met The HES Director or his designee shall provide written authorization of any extension granted by HES
8 Parks and FDO shall maintain all documentation in connection with this MOU which records shall be maintained for five (5) years after expiration of this MOU
9 Parks and FDO agree to comply with the applicable uniform administrative requirements as described in 24 CPR 570502 and all recommended results from Environmental Review(s) that are provided to Parks by HES in accordance with24 CFR Part 58
10 Parks and FDO shall carry out the activities in this MOU in compliance with all Federal laws and regulations at Subpart K of 24 CPR Part 570 except that (i) Parks and FDO do not assume HESs environmental responsibilities described at 24 CFR Part 570604 and (ii) Parks and FDO do not assume HESs responsibility for initiating the review process under the provisions of24 CFR Part 52
11 This MOU may be suspended or terminated in accordance with 2 CFR 200338 ifParks andor FDO materially fails to comply with any term hereof and this MOU may be terminated by Parks FDO or HES for convenience in accordance with 2 CFR 20033 9
12 This MOU shall expire on the date when Parks and FDO have satisfactorily submitted all necessary documentation to HES for project closeout and have obtained vvritten notification from HES of the completion ofthe Project
Use this form to provide budget for items not anticipated in the budget
ACCOUNT NUMBER ACCOUNT NAME ORIGINAL
BUDGET
FUND 1101 Housing and Community Development
CURRENT BUDGET INCREASE DECREASE
ADJUSTED BUDGET
EXPENDED ENCUMBERED
05272020 REMAINING
BALANCE
EXPENDITURES 143-1431-81O1 Contributions Other Government Agency 4091319 4091319 0 440080 3651239 1448576
820-1431-9184 Transfer to Park lmprv Fund 3600 TOTAL EXPENDITURES
301 139 1432 139 440080 440080
0 440080
1872219 320119 1552100
( Signatures Date By Board of County Commissioners Department of Housing and Economic Sustainability _ L _1_[i )J At Meeting of
-IN_l__Tl-A-Tl_N_G_D_E_P_A_R-TM=-E-N_T_D_l_V_IS-IO_N_____________~~~~ ~---0lr- hf tb1010 July 14 2020 pound bAdministrationBudget Department Approval - I Deputy Clerk to the
OFMB Department a Posted Board of County Commissioners
20 BOARD OF COUNTY COMMISSIONERS Page 1 of 1
PALM BEACH COUNTY FLORIDA BUDGET AMENDMENT BGEXshy 582 05062000000000001380
BGRVshy 582 05062000000000000461 FUND 3600 middotPARK IMPROVEMENT
Use this form to provide budget for items not anticipated in the budget EXPENDED
ORIGINAL CURRENT ADJUSTED ENCUMBERED REMAINING ACCTNUMBER ACCOUNT NAME BUDGET BUDGET INCREASE DECREASE BUDGET 562020 BALANCE
Revenue 3600-582-P882-8015 Transfer From HCD Fd 1101 0 0 20080 20080 20080 3600-582-P883-8015 Transfer From HCD Fd 1101 0 0 140000 140000 140000 3600-582-P884-8015 Transfer From HCD Fd 1101 0 0 280000 28QOOO 280000
Total Revenue and Balance 14163847 13053957 440middotoao 0 13494037
Expense 3600-5-82-P882-6504 Improvements Other Than Buildings (Haverhill) 0 0 20080 20080 17812 2268 3600-582-P883-6504 Improvements Other Than Buildings (Glades Pioneer) 0 0 140000 140000 10648 129352 3600-582-P884-6504 Improvements Other Than Buildings (John Stretch) 0 0 280000 280000 20251 259749
Total Appropriation and Expenditures - J416384T 13~053~middot957 440~080 0 13494037
Signatures Date By Board of County Commissioners Parks and Recreation Department f ~ -Imiddot 1 At Meeting of middot-middot
_) ( bull lJ ~euro_ J middott IU I middot--middot 1 1Lmiddot11 middot middot v_)lA _INJTIATING DEPARTMENTDIVISION l t ~ middot - ri- ~~ lt dt rs) amp QcQo June 161 20201 -middot bull A lgtmiddotshyAdministrationBudget Department Approval Deputy Clerk to the OFMB Department Posted Board of County Commissioners
MEMORANDUM OF UNDERSTANDING
DEPARTMENT OF HOUSING amp ECONOMIC SUSTAINABILITY PARKS AND RECREATION DEPARTMENT
FACILITIES DEVELOPMENT amp OPERATIONS DEPARTMENT
JOHN STRETCH PARK PROJECT
This Memorandum of Understanding (MOU) with an effective date of October 1 2019 by and between Palm Beach County Department of Housing amp Economic Sustamability (HES) Palm Beach County Parks and Recreation Department (Parks) and Palm Beach County Facilities Development and Operations Department (FDO) to cooperatively complete the John Stretch Park Project (the Project)
WHEREAS HES has secured Federal Community Development Block Grant (CDBG) funds for FY 20192020 through the US Department ofHousing and Urban Development (HUD) and
WHEREAS HES has determined that the Project is an eligible CDBG activity per 24 CFR 570201(c) shyPublic Facilities and Improvements and
WHEREAS HES has determined that the Project will serve the CDBG National Objective of serving lowshyand-moderate-income persons per 24 CFR 570208(a)(l)-AreaBenefit Activities and
WHEREAS HES has made $280000 of these CDBG funds available for improvements at John Stretch Park and
WHEREAS Parks shall be responsible for the design of the Park improvements with FDO responsible for contractor procurement and contract administration and
WHEREAS the Project requires a construction contractor per the drawings and technical specifications provided by Parks to FDO and
WHEREAS FDO has competitively procured the services ofa construction management firm to implement the Project and
WHEREAS HUD requires that an inter-departmental agreement provided as this MOU be executed between HES Parks and FDO as the Departments implementing a federally-funded project and
WHEREAS HES Parks and FDO wish to enter into this MOU in order to establish the terms and conditions for undertaking the Project
NOW THEREFORE in consideration ofthe mutual promises and covenants herein contained it is agreed as follows
1 HES
a Shall provide FDO with the Federal requirements for construction contracts as they relate to the use of CDBG funds (including but not limited to Davis-Bacon and Related Acts (DBA) requirements established under 2 Code of Federal Regulations (CFR) Part 200 and Executive Order 11246)
b Shall provide FDO and Parks with any forms to be completed as they relate to CDBG compliance
c Shall update FDO and Parks with any HUD requirements associated with the use of CDBG funds that arise in the course of implementing the Projects Each party acknowledges that HES will be ultimately responsible to HUD for ensuring requirements are met and for -all costs associated with any updated requirements
ATTACHMENT 3
d Shallmonitorthemiddotprogress ofProj-ects implementation through on-site observation contactvvith Parks and FDO and through the receipt from Parks and FDO ofreports and copies of contractor payment requests
e Shall provide funds for the project via an inter-departmental budget transfer to Parks An agenda item for BCC approval ofthe budget transfers shall be prepared -Ud shall include Parks budget amendment
2FDO
a Shall utilize the services of a construction management firm to implement the project pursuant to design specificatiOns prepared by Parks
b Shall submit fonns and reports completed by contractors and subcontractors as they relate to CDBG and collect Project information to enable HES to meet its reporting obligations to HUD
c Shall transmit to HESCapital Improvement and Real Estate Inspection Services (CIRIES) Section the construction contract award recommendation arid a copy ofthe schedule ofvalues for the Project FDO may proceed to contract award following reviewapproval from HES
d~ Shall transmit to HESCIRIES Section copies ofthe executed construction contract all executed change orders to said contract Project schedules and updates thereto a copy of themiddot Notice to Proceed and the contractors contact infonnation
e Shall forward to HES a copy of all contractor pay applications and project expenses charged to the Project account at the time they are submitted to Palm BeachCounty Finance Department
pound Shall not process final payment until it has received all necessary Project closeout documentation from the contractor and HES has provided written authorization to release the final payment to the contractor
g Shall provide HES at Project completion with a written certification by the Project Manager that certifies the Project has met the specifications of the design and provides the date of completion of construction
h Shall coordinate With Parks and HES with regard to Davis-Bacon compliance related to payroll review and on-site interviews ofthe contractors laborers and mechanics working at the site
3 Parks
a Shall be responsible for providing FDO with all project design infonnation including but not limited to the site plan and all specific instructions related to the improvements planned at each location
4 Parks and FDO
a Shall coordinate construction administration responsibilities for the installation of the improvements and the processing ofpayment requests from the contractor
5 Parks and FDO acknowledge that HES shall conduct an Environmental Review for the Project to determine if any adverse environmental impacts resulting from the proposed renovations Should adverse impacts be discovered applicable mitigation measures must be incorporated into Project implementation and may affect themiddot total project cost
6 It is understood by all patiies that $280000 of CDBG funding is available for improvements to John Stretch Park This amount represents the entire allocation available via this MOU HES is not responsible for any funding or costs beyond the amount stated herein
Page 2of3
7 The expenditure requirements for the project are as follows
bull At least 50 ($140000) ofthe Park allocation of $280000 shall be expended no later than July 15 2020
bull 100 of the Park allocation shall be expended or the project shall be complete with all invoices paid no later than October 2020
The above expenditure deadline has been established to ensure County compliance with HUD requirements Extensions to the deadline may be granted by HES at its solemiddot discretion and may be denied if the HUD expenditure deadlines will not be met The HES Director or his designee shall provide middotwritten authorization of any extension granted by HES
8Parks and FDO shall maintain all documentation in connection with this MOU which records shall be maintained for five (5) years after expiration ofthis lIOU
9 Parks and FDO agree to comply with the applicable uniform administrative requirements as described in 24 CFR 570502 and all reconimended results from Environmental Review(s) that are provided to Parks by HES in accordance with 24 CFR Part 5 8
10 Parks and FDO shall carry out the activities in this MOU in compliance With all Federal laws and regulations at Subpart K of 24 CFR Part 570 except that (i) Parks and FDO do not assume HESs environmental responsibilities described at 24 CFR Part 570604 and (ii) Parks and FDO do not assume HES 1s responsibility for initiating the review process under the provisions of24 CFR Part 52
11 This MOU may be suspended or terminated in accordance with 2 CFR 200338 ifParks andor FDO materially fails to comply with any term hereof and this MOU may be terminated by Parks FDO or HES for convenience in accordance with 2 CFR 200339
12 This MOU shall expire on the date when Parks and FDO have satisfactorily submitted all necessary documentation to HES for project closeout and have obtained written notification from HES of the completion ofthe Project
DEPARTMENT OF HOUSING amp ECONOMIC SUSTAINABILITY PARKS AND RECREATION DEPARTMENT
FACILITIES DEVELOPMENT amp OPERATIONS DEPARTMENT
HAVERHILL PARK PROJECT
This Memorandum of Understanding (MOU) with an effective date of October l 2019 by and between Palm Beach County Department of Housing amp Economic Sustainability (HES) Palm Beach County Parks and Recreation Department (Parks) and Palm Beach County Facilities Development and Operations Department (FDO) to cooperatively complete the Haverhill Park Project (the Project)
WHEREAS HES has secured Federal Community Development Block Grant (CDBG) funds for FY 20192020 through the US Department ofHousing and Urban Development (HUD) and
WHEREAS HES has determined that the Project is an eligible CDBG activity per 24 CPR 570201(c) shyPublic Facilities and Improvements and
WHEREAS HES has determined that the Project will serve the CDBG NatiOnal Objective of serving lowshyand-moderatemiddot-facome persons per 24 CPR 570208(a)(l)-Area Benefit Activities and
WHEREAS HES has made $20080 of these CDBG funds available for improvements at Haverhill Park and
WHEREAS Parks shall be responsible for the design of the Park improvements with FDO responsible for contractor procurement and contract administration and
WHEREAS the Project requires a construction contractor per the drawings and technical specifications provided by Parks to FDO and
WHEREAS FDO has competitively procured the services ofa construction management firm to implement the Project and
WHEREAS HUD requires that an inter-departmental agreement provided as this MOU be executed between HES Parks and FDO as the Departments implementing a federally-funded project and
WHEREAS HES Parks and FDO wish to enter into this MOU in order to establish the terms and conditions for undertaking the Project
NOW THEREFORE in consideration ofthe mutual promises and covenants herein contained it is agreed as follows
LHES
a Shall provide FDO with the Federal requirements for construction contracts as they relate to the use of CDBG funds (including but not limited to Davis-Bacon and Related Acts (DBA) requirements established under 2 Code of Federal Regulations (CFR) Part 200 and Executive Order 11246)
b Shall provide FDO middotand Parks with any forms to be completed as they relate to CDBG compliance
c Shall update FDO and Parks with any HUD requirements associated with the use of CDBG funds that arise in the course of implementing the Projects Each party aclmowledges that HES
middotwill be ultimately responsible to HUD for ensuring requirements are met and for all costs associated with any updated requirements
ATIACHMENT 4
d Shall monitorthe progress ofProjects implementation through on-site observation contact with Parks and FDO and through the receipt from Parks and FDO ofreports and copies ofcontractor payment requests
e Shall provide funds for the project via an inter-departmental budget transfer to Parks An agenda item for BCC approval ofthe budget transfers shall be prepared and shall include Parks budget ainendment
2 FDO
a Shall utilize the services of a construction management firm to implement the project pursuant to design specifications prepared by Parks
b Shall submit forms and reports completed by contractors and subcontractors as they relate to CDBG and collect Ptbject information to enable HES to meet its reporting obligations to HUD
c Shall transmit to HESCapital Improvement and Real Estate Inspection Services (CIRIES) Section the construction contract award recommendation and a copy of the schedule ofvalues for the Project FDO may proceed to contract award following reviewapproval from HES
d Shall transmit to HESCIRIES Section copies ofthe executed construction contract all executed change orders to said contract Project schedules and updates thereto a copy of the Notice to Proceed and the contractors contact information
e Shall forward to HES a copy of all contractor pay applications and project expenses charged to the Project account at the time they are submitted to Palm Beach County Finance Department
f 81-all not process final payment until it has received all necessary Project closeout documentation from the contractor and HES has provided written authorization to release the fmal payment to the contractor
g Shall provide HES at Project completion with a written certification by the Project Manager that certifies the Project has met the specifications of the design and provides the date of completion of construction
h Shall coordinate with Parks and HES with regard to Davis-Bacon compliance related to payroll review and on-site interviews ofthe contractors laborers and mechanics working at the site
3 Parks
a Shall be responsible for providing FDO with all project design information including but not limited to the site plan and all specific instructions- related to the improvements plarmed at each location
4 Parks and FDO
a Shall coordinate construction administration responsibilities for the installation of the improvements and the processing ofpayment requests from the contractor
5 Parks and FDO acknowledge that HES shall conduct an Environmental Review for the Project to determine if any adverse environmental impacts resulting from the proposed renovations Should adverse impacts be discovered applicable mitigation measures must be incorporated into Project implementation and may affect the total project ltOst
6 It is understood by all parties that $20~080 of CDBG funding is available for improvements to Haverhill Park This ainount represents the entire allocation available via this MOU HES is not responsible for any funding or costs beyond the amount stated herein
Page 2of3
MEMORANDUM OF UNDERSTANDING
DEPARTMENT OF HOUSING amp ECONOMIC SUSTAINABILITY PARKS AND RECREATION DEPARTMENT
FACILITIES DEVELOPMENT amp OPERATIONS DEPARTMENT
GLADES PIONEER PARK PROJECT
This Memorandum of Understanding (MOU) with an effective date of October l 2019 by and between Palm Beach County Department of Housing amp Economic Sustainability eFIES Palm Beach County Parks and Recreation Department (Parks) and Palm Beach County Facilities Development and Operations Department (FDO) to cooperatively complete the Glades Pioneer Park Project (the Project)
WHEREAS HES has secured Federal Community Development Block Grant (CDBG) funds for FY 20192020 through the US Department ofHousing and Urban Development (HUD) and
WHEREAS HES has determined that the Project is an eligible CDBG activity per 24 CFR 57020l(c)shyPublic Facilities and Improvements and
WHEREAS HES has determined that the Project will serve the CDBG National Objective of serving lowshyand-moderate-income persons per 24 CFR 570208(a)(l)-Area Benefit Activities and
WHEREAS HES has made $140000 ofthese CDBG funds available for improvements at Glades Pioneer Park and
WHEREAS Parks shall be responsible for the design of the Park improvements vvith FDO responsible for contractor procurement and contract administration and
WHEREAS the Project requires a construction contractor per the drawings and technical specifications provided by Parks to FDO and
WHEREAS FDO has competitivelyprocured the services ofa construction management firm to implement the Project and
WHEREAS HUD requires that an inter-departmental agreement provided as this MOU be executed between HES Parks and FDO as the Departments implementing a federally-funded project and
WHEREAS HES Parks and FDO wish to enter into this MOU in order to establish the terms and conditions for undertaking the Project
NOW THEREFORE in consideration of the mutual promises and covenants herein contained it is agreed as follows
1 HES
a Shall provide FDO with the Federal requirements for construction contracts as they relate to the use of CDBG funds (including but not limited to Davis-Bacon and Related Acts (DBA) requirements established under 2 Code of FederalRegulations (CFR) Part 200 and Executive Order 11246)
b Shall provide FDO and Parks with any forms to be completed as they relate to CDBG compliance middot
c Shall update FDO and Parks with any HUD requirements associated with the use of CDBG funds that arise in the course ofimplementing the Projects Each party acknowledges that HES will be ultimately responsible to HUD for ensuring requirements are met and for all costs associated with any updated requirements
ATTACHMENT 5
d Shall monitor the progress ofProjects implementation through on-site observation contact with Parks and FDO and through the receipt from Parks and FDO ofreports and copies ofcontractor payment requests
e Shall provide funds for the project via an inter-departmental budget transfer to Parks An agenda item for BCC approval ofthe budget transfers shall be prepared and shall include Parks budget amendment
2FDO
a Shall utilize the services of a construction management finu to implement the project pursuant to design specifications prepared by Parks
b Shall submit forms and reports completed by contractors and subcontractors as they relate to CDBG and collect Project information to enable HES to meet its reporting obligations to HUD
c Shall transmit to HESCapital Improvement and Real Estate Inspection Services (CIRIES) Section the construct~on contract award recommendation and a copy of the schedule of values for the Project FDO may proceed to contract award following reviewapproval from HES
d Shall transmit to BESCIRIES Section copies ofthe executed construction contract all executed change orders to said contract Project schedules and updates thereto a copy of the Notice to Proceed and the contractors contact infonnation
e Shall forward to HES a copy of all contractor pay applications and project expenses charged to the Project account at the time they are submitted to Palm Beach County Finance Department
f Shall not process fmal payment until it has received all necessary Project closeout documentation from the contractor and HES has provided vvritten authorization to release the final payment to the contractor
g Spall provide HES at Project completion with a written certification by the Project Manager that certifies the Project has met the specifications of the design and provides the date of completion ofconstruction
h Shall coordinate with Parks and HES with regard to Davis-Bacon compliance related to payroll review and on-site interviews ofthe contractors laborers and mechanics working at the site
3 Parks
a Shall be responsible for providing FDO with all proJect design information including but not limited to the site plan and all specific instructions related to the improvements planned at each location
4 Parks and FDO
a Shall coordinate construction administration responsibilities for the installation of the improvements and the processing ofpayment middotrequests from the contractor
5 Parks and FDO acknowledge that HES shall conduct an Environmental Review for the Project to detemiine if any adverse environmental impacts resulting from the proposed renovations Should adverse impacts be discovered applicable mitigation measures must be incorporated into Project implementation and may affect the total project cost
6 It is understood by all parties that $140000 of CDBG funding is available for improvements to Glades Pioneer Park This amount represents the entire allocation available via this MOU HES is not responsible for any funding or costs beyond the amount stated herein
Page 2of3
7 The expenditure requirements for the project are as follows
bull middotAt least 50 ($70_000) ofthe Parks allocation of$140000 shall be expended no later than July 15 2020
bull 100 of the Parks allocation shall be expended or the project shall be complete with all invoices paid no later than October 2020
The above middotexpenditure deadline has been established to ensure County compliance with HUD Tequirements Extensions to the deadline may be granted by HES at its sole discretion and may be denied if the HUD expenditure deadlines will not be met The HES Director or his designee shall provide written authorization of any extension granted by HES
8 Parks and FDO shall maintain all documentation in connection with this MOU which records shall be maintained for five (5) years after expiration of this MOU
9 Parks and FDO agree to comply with the applicable uniform administrative requirements as described in 24 CPR 570502 and all recommended results from Environmental Review(s) that are provided to Parks by HES in accordance with24 CFR Part 58
10 Parks and FDO shall carry out the activities in this MOU in compliance with all Federal laws and regulations at Subpart K of 24 CPR Part 570 except that (i) Parks and FDO do not assume HESs environmental responsibilities described at 24 CFR Part 570604 and (ii) Parks and FDO do not assume HESs responsibility for initiating the review process under the provisions of24 CFR Part 52
11 This MOU may be suspended or terminated in accordance with 2 CFR 200338 ifParks andor FDO materially fails to comply with any term hereof and this MOU may be terminated by Parks FDO or HES for convenience in accordance with 2 CFR 20033 9
12 This MOU shall expire on the date when Parks and FDO have satisfactorily submitted all necessary documentation to HES for project closeout and have obtained vvritten notification from HES of the completion ofthe Project
PALM BEACH COUNTY FLORIDA BUDGET AMENDMENT BGEXshy 582 05062000000000001380
BGRVshy 582 05062000000000000461 FUND 3600 middotPARK IMPROVEMENT
Use this form to provide budget for items not anticipated in the budget EXPENDED
ORIGINAL CURRENT ADJUSTED ENCUMBERED REMAINING ACCTNUMBER ACCOUNT NAME BUDGET BUDGET INCREASE DECREASE BUDGET 562020 BALANCE
Revenue 3600-582-P882-8015 Transfer From HCD Fd 1101 0 0 20080 20080 20080 3600-582-P883-8015 Transfer From HCD Fd 1101 0 0 140000 140000 140000 3600-582-P884-8015 Transfer From HCD Fd 1101 0 0 280000 28QOOO 280000
Total Revenue and Balance 14163847 13053957 440middotoao 0 13494037
Expense 3600-5-82-P882-6504 Improvements Other Than Buildings (Haverhill) 0 0 20080 20080 17812 2268 3600-582-P883-6504 Improvements Other Than Buildings (Glades Pioneer) 0 0 140000 140000 10648 129352 3600-582-P884-6504 Improvements Other Than Buildings (John Stretch) 0 0 280000 280000 20251 259749
Total Appropriation and Expenditures - J416384T 13~053~middot957 440~080 0 13494037
Signatures Date By Board of County Commissioners Parks and Recreation Department f ~ -Imiddot 1 At Meeting of middot-middot
_) ( bull lJ ~euro_ J middott IU I middot--middot 1 1Lmiddot11 middot middot v_)lA _INJTIATING DEPARTMENTDIVISION l t ~ middot - ri- ~~ lt dt rs) amp QcQo June 161 20201 -middot bull A lgtmiddotshyAdministrationBudget Department Approval Deputy Clerk to the OFMB Department Posted Board of County Commissioners
MEMORANDUM OF UNDERSTANDING
DEPARTMENT OF HOUSING amp ECONOMIC SUSTAINABILITY PARKS AND RECREATION DEPARTMENT
FACILITIES DEVELOPMENT amp OPERATIONS DEPARTMENT
JOHN STRETCH PARK PROJECT
This Memorandum of Understanding (MOU) with an effective date of October 1 2019 by and between Palm Beach County Department of Housing amp Economic Sustamability (HES) Palm Beach County Parks and Recreation Department (Parks) and Palm Beach County Facilities Development and Operations Department (FDO) to cooperatively complete the John Stretch Park Project (the Project)
WHEREAS HES has secured Federal Community Development Block Grant (CDBG) funds for FY 20192020 through the US Department ofHousing and Urban Development (HUD) and
WHEREAS HES has determined that the Project is an eligible CDBG activity per 24 CFR 570201(c) shyPublic Facilities and Improvements and
WHEREAS HES has determined that the Project will serve the CDBG National Objective of serving lowshyand-moderate-income persons per 24 CFR 570208(a)(l)-AreaBenefit Activities and
WHEREAS HES has made $280000 of these CDBG funds available for improvements at John Stretch Park and
WHEREAS Parks shall be responsible for the design of the Park improvements with FDO responsible for contractor procurement and contract administration and
WHEREAS the Project requires a construction contractor per the drawings and technical specifications provided by Parks to FDO and
WHEREAS FDO has competitively procured the services ofa construction management firm to implement the Project and
WHEREAS HUD requires that an inter-departmental agreement provided as this MOU be executed between HES Parks and FDO as the Departments implementing a federally-funded project and
WHEREAS HES Parks and FDO wish to enter into this MOU in order to establish the terms and conditions for undertaking the Project
NOW THEREFORE in consideration ofthe mutual promises and covenants herein contained it is agreed as follows
1 HES
a Shall provide FDO with the Federal requirements for construction contracts as they relate to the use of CDBG funds (including but not limited to Davis-Bacon and Related Acts (DBA) requirements established under 2 Code of Federal Regulations (CFR) Part 200 and Executive Order 11246)
b Shall provide FDO and Parks with any forms to be completed as they relate to CDBG compliance
c Shall update FDO and Parks with any HUD requirements associated with the use of CDBG funds that arise in the course of implementing the Projects Each party acknowledges that HES will be ultimately responsible to HUD for ensuring requirements are met and for -all costs associated with any updated requirements
ATTACHMENT 3
d Shallmonitorthemiddotprogress ofProj-ects implementation through on-site observation contactvvith Parks and FDO and through the receipt from Parks and FDO ofreports and copies of contractor payment requests
e Shall provide funds for the project via an inter-departmental budget transfer to Parks An agenda item for BCC approval ofthe budget transfers shall be prepared -Ud shall include Parks budget amendment
2FDO
a Shall utilize the services of a construction management firm to implement the project pursuant to design specificatiOns prepared by Parks
b Shall submit fonns and reports completed by contractors and subcontractors as they relate to CDBG and collect Project information to enable HES to meet its reporting obligations to HUD
c Shall transmit to HESCapital Improvement and Real Estate Inspection Services (CIRIES) Section the construction contract award recommendation arid a copy ofthe schedule ofvalues for the Project FDO may proceed to contract award following reviewapproval from HES
d~ Shall transmit to HESCIRIES Section copies ofthe executed construction contract all executed change orders to said contract Project schedules and updates thereto a copy of themiddot Notice to Proceed and the contractors contact infonnation
e Shall forward to HES a copy of all contractor pay applications and project expenses charged to the Project account at the time they are submitted to Palm BeachCounty Finance Department
pound Shall not process final payment until it has received all necessary Project closeout documentation from the contractor and HES has provided written authorization to release the final payment to the contractor
g Shall provide HES at Project completion with a written certification by the Project Manager that certifies the Project has met the specifications of the design and provides the date of completion of construction
h Shall coordinate With Parks and HES with regard to Davis-Bacon compliance related to payroll review and on-site interviews ofthe contractors laborers and mechanics working at the site
3 Parks
a Shall be responsible for providing FDO with all project design infonnation including but not limited to the site plan and all specific instructions related to the improvements planned at each location
4 Parks and FDO
a Shall coordinate construction administration responsibilities for the installation of the improvements and the processing ofpayment requests from the contractor
5 Parks and FDO acknowledge that HES shall conduct an Environmental Review for the Project to determine if any adverse environmental impacts resulting from the proposed renovations Should adverse impacts be discovered applicable mitigation measures must be incorporated into Project implementation and may affect themiddot total project cost
6 It is understood by all patiies that $280000 of CDBG funding is available for improvements to John Stretch Park This amount represents the entire allocation available via this MOU HES is not responsible for any funding or costs beyond the amount stated herein
Page 2of3
7 The expenditure requirements for the project are as follows
bull At least 50 ($140000) ofthe Park allocation of $280000 shall be expended no later than July 15 2020
bull 100 of the Park allocation shall be expended or the project shall be complete with all invoices paid no later than October 2020
The above expenditure deadline has been established to ensure County compliance with HUD requirements Extensions to the deadline may be granted by HES at its solemiddot discretion and may be denied if the HUD expenditure deadlines will not be met The HES Director or his designee shall provide middotwritten authorization of any extension granted by HES
8Parks and FDO shall maintain all documentation in connection with this MOU which records shall be maintained for five (5) years after expiration ofthis lIOU
9 Parks and FDO agree to comply with the applicable uniform administrative requirements as described in 24 CFR 570502 and all reconimended results from Environmental Review(s) that are provided to Parks by HES in accordance with 24 CFR Part 5 8
10 Parks and FDO shall carry out the activities in this MOU in compliance With all Federal laws and regulations at Subpart K of 24 CFR Part 570 except that (i) Parks and FDO do not assume HESs environmental responsibilities described at 24 CFR Part 570604 and (ii) Parks and FDO do not assume HES 1s responsibility for initiating the review process under the provisions of24 CFR Part 52
11 This MOU may be suspended or terminated in accordance with 2 CFR 200338 ifParks andor FDO materially fails to comply with any term hereof and this MOU may be terminated by Parks FDO or HES for convenience in accordance with 2 CFR 200339
12 This MOU shall expire on the date when Parks and FDO have satisfactorily submitted all necessary documentation to HES for project closeout and have obtained written notification from HES of the completion ofthe Project
DEPARTMENT OF HOUSING amp ECONOMIC SUSTAINABILITY PARKS AND RECREATION DEPARTMENT
FACILITIES DEVELOPMENT amp OPERATIONS DEPARTMENT
HAVERHILL PARK PROJECT
This Memorandum of Understanding (MOU) with an effective date of October l 2019 by and between Palm Beach County Department of Housing amp Economic Sustainability (HES) Palm Beach County Parks and Recreation Department (Parks) and Palm Beach County Facilities Development and Operations Department (FDO) to cooperatively complete the Haverhill Park Project (the Project)
WHEREAS HES has secured Federal Community Development Block Grant (CDBG) funds for FY 20192020 through the US Department ofHousing and Urban Development (HUD) and
WHEREAS HES has determined that the Project is an eligible CDBG activity per 24 CPR 570201(c) shyPublic Facilities and Improvements and
WHEREAS HES has determined that the Project will serve the CDBG NatiOnal Objective of serving lowshyand-moderatemiddot-facome persons per 24 CPR 570208(a)(l)-Area Benefit Activities and
WHEREAS HES has made $20080 of these CDBG funds available for improvements at Haverhill Park and
WHEREAS Parks shall be responsible for the design of the Park improvements with FDO responsible for contractor procurement and contract administration and
WHEREAS the Project requires a construction contractor per the drawings and technical specifications provided by Parks to FDO and
WHEREAS FDO has competitively procured the services ofa construction management firm to implement the Project and
WHEREAS HUD requires that an inter-departmental agreement provided as this MOU be executed between HES Parks and FDO as the Departments implementing a federally-funded project and
WHEREAS HES Parks and FDO wish to enter into this MOU in order to establish the terms and conditions for undertaking the Project
NOW THEREFORE in consideration ofthe mutual promises and covenants herein contained it is agreed as follows
LHES
a Shall provide FDO with the Federal requirements for construction contracts as they relate to the use of CDBG funds (including but not limited to Davis-Bacon and Related Acts (DBA) requirements established under 2 Code of Federal Regulations (CFR) Part 200 and Executive Order 11246)
b Shall provide FDO middotand Parks with any forms to be completed as they relate to CDBG compliance
c Shall update FDO and Parks with any HUD requirements associated with the use of CDBG funds that arise in the course of implementing the Projects Each party aclmowledges that HES
middotwill be ultimately responsible to HUD for ensuring requirements are met and for all costs associated with any updated requirements
ATIACHMENT 4
d Shall monitorthe progress ofProjects implementation through on-site observation contact with Parks and FDO and through the receipt from Parks and FDO ofreports and copies ofcontractor payment requests
e Shall provide funds for the project via an inter-departmental budget transfer to Parks An agenda item for BCC approval ofthe budget transfers shall be prepared and shall include Parks budget ainendment
2 FDO
a Shall utilize the services of a construction management firm to implement the project pursuant to design specifications prepared by Parks
b Shall submit forms and reports completed by contractors and subcontractors as they relate to CDBG and collect Ptbject information to enable HES to meet its reporting obligations to HUD
c Shall transmit to HESCapital Improvement and Real Estate Inspection Services (CIRIES) Section the construction contract award recommendation and a copy of the schedule ofvalues for the Project FDO may proceed to contract award following reviewapproval from HES
d Shall transmit to HESCIRIES Section copies ofthe executed construction contract all executed change orders to said contract Project schedules and updates thereto a copy of the Notice to Proceed and the contractors contact information
e Shall forward to HES a copy of all contractor pay applications and project expenses charged to the Project account at the time they are submitted to Palm Beach County Finance Department
f 81-all not process final payment until it has received all necessary Project closeout documentation from the contractor and HES has provided written authorization to release the fmal payment to the contractor
g Shall provide HES at Project completion with a written certification by the Project Manager that certifies the Project has met the specifications of the design and provides the date of completion of construction
h Shall coordinate with Parks and HES with regard to Davis-Bacon compliance related to payroll review and on-site interviews ofthe contractors laborers and mechanics working at the site
3 Parks
a Shall be responsible for providing FDO with all project design information including but not limited to the site plan and all specific instructions- related to the improvements plarmed at each location
4 Parks and FDO
a Shall coordinate construction administration responsibilities for the installation of the improvements and the processing ofpayment requests from the contractor
5 Parks and FDO acknowledge that HES shall conduct an Environmental Review for the Project to determine if any adverse environmental impacts resulting from the proposed renovations Should adverse impacts be discovered applicable mitigation measures must be incorporated into Project implementation and may affect the total project ltOst
6 It is understood by all parties that $20~080 of CDBG funding is available for improvements to Haverhill Park This ainount represents the entire allocation available via this MOU HES is not responsible for any funding or costs beyond the amount stated herein
Page 2of3
MEMORANDUM OF UNDERSTANDING
DEPARTMENT OF HOUSING amp ECONOMIC SUSTAINABILITY PARKS AND RECREATION DEPARTMENT
FACILITIES DEVELOPMENT amp OPERATIONS DEPARTMENT
GLADES PIONEER PARK PROJECT
This Memorandum of Understanding (MOU) with an effective date of October l 2019 by and between Palm Beach County Department of Housing amp Economic Sustainability eFIES Palm Beach County Parks and Recreation Department (Parks) and Palm Beach County Facilities Development and Operations Department (FDO) to cooperatively complete the Glades Pioneer Park Project (the Project)
WHEREAS HES has secured Federal Community Development Block Grant (CDBG) funds for FY 20192020 through the US Department ofHousing and Urban Development (HUD) and
WHEREAS HES has determined that the Project is an eligible CDBG activity per 24 CFR 57020l(c)shyPublic Facilities and Improvements and
WHEREAS HES has determined that the Project will serve the CDBG National Objective of serving lowshyand-moderate-income persons per 24 CFR 570208(a)(l)-Area Benefit Activities and
WHEREAS HES has made $140000 ofthese CDBG funds available for improvements at Glades Pioneer Park and
WHEREAS Parks shall be responsible for the design of the Park improvements vvith FDO responsible for contractor procurement and contract administration and
WHEREAS the Project requires a construction contractor per the drawings and technical specifications provided by Parks to FDO and
WHEREAS FDO has competitivelyprocured the services ofa construction management firm to implement the Project and
WHEREAS HUD requires that an inter-departmental agreement provided as this MOU be executed between HES Parks and FDO as the Departments implementing a federally-funded project and
WHEREAS HES Parks and FDO wish to enter into this MOU in order to establish the terms and conditions for undertaking the Project
NOW THEREFORE in consideration of the mutual promises and covenants herein contained it is agreed as follows
1 HES
a Shall provide FDO with the Federal requirements for construction contracts as they relate to the use of CDBG funds (including but not limited to Davis-Bacon and Related Acts (DBA) requirements established under 2 Code of FederalRegulations (CFR) Part 200 and Executive Order 11246)
b Shall provide FDO and Parks with any forms to be completed as they relate to CDBG compliance middot
c Shall update FDO and Parks with any HUD requirements associated with the use of CDBG funds that arise in the course ofimplementing the Projects Each party acknowledges that HES will be ultimately responsible to HUD for ensuring requirements are met and for all costs associated with any updated requirements
ATTACHMENT 5
d Shall monitor the progress ofProjects implementation through on-site observation contact with Parks and FDO and through the receipt from Parks and FDO ofreports and copies ofcontractor payment requests
e Shall provide funds for the project via an inter-departmental budget transfer to Parks An agenda item for BCC approval ofthe budget transfers shall be prepared and shall include Parks budget amendment
2FDO
a Shall utilize the services of a construction management finu to implement the project pursuant to design specifications prepared by Parks
b Shall submit forms and reports completed by contractors and subcontractors as they relate to CDBG and collect Project information to enable HES to meet its reporting obligations to HUD
c Shall transmit to HESCapital Improvement and Real Estate Inspection Services (CIRIES) Section the construct~on contract award recommendation and a copy of the schedule of values for the Project FDO may proceed to contract award following reviewapproval from HES
d Shall transmit to BESCIRIES Section copies ofthe executed construction contract all executed change orders to said contract Project schedules and updates thereto a copy of the Notice to Proceed and the contractors contact infonnation
e Shall forward to HES a copy of all contractor pay applications and project expenses charged to the Project account at the time they are submitted to Palm Beach County Finance Department
f Shall not process fmal payment until it has received all necessary Project closeout documentation from the contractor and HES has provided vvritten authorization to release the final payment to the contractor
g Spall provide HES at Project completion with a written certification by the Project Manager that certifies the Project has met the specifications of the design and provides the date of completion ofconstruction
h Shall coordinate with Parks and HES with regard to Davis-Bacon compliance related to payroll review and on-site interviews ofthe contractors laborers and mechanics working at the site
3 Parks
a Shall be responsible for providing FDO with all proJect design information including but not limited to the site plan and all specific instructions related to the improvements planned at each location
4 Parks and FDO
a Shall coordinate construction administration responsibilities for the installation of the improvements and the processing ofpayment middotrequests from the contractor
5 Parks and FDO acknowledge that HES shall conduct an Environmental Review for the Project to detemiine if any adverse environmental impacts resulting from the proposed renovations Should adverse impacts be discovered applicable mitigation measures must be incorporated into Project implementation and may affect the total project cost
6 It is understood by all parties that $140000 of CDBG funding is available for improvements to Glades Pioneer Park This amount represents the entire allocation available via this MOU HES is not responsible for any funding or costs beyond the amount stated herein
Page 2of3
7 The expenditure requirements for the project are as follows
bull middotAt least 50 ($70_000) ofthe Parks allocation of$140000 shall be expended no later than July 15 2020
bull 100 of the Parks allocation shall be expended or the project shall be complete with all invoices paid no later than October 2020
The above middotexpenditure deadline has been established to ensure County compliance with HUD Tequirements Extensions to the deadline may be granted by HES at its sole discretion and may be denied if the HUD expenditure deadlines will not be met The HES Director or his designee shall provide written authorization of any extension granted by HES
8 Parks and FDO shall maintain all documentation in connection with this MOU which records shall be maintained for five (5) years after expiration of this MOU
9 Parks and FDO agree to comply with the applicable uniform administrative requirements as described in 24 CPR 570502 and all recommended results from Environmental Review(s) that are provided to Parks by HES in accordance with24 CFR Part 58
10 Parks and FDO shall carry out the activities in this MOU in compliance with all Federal laws and regulations at Subpart K of 24 CPR Part 570 except that (i) Parks and FDO do not assume HESs environmental responsibilities described at 24 CFR Part 570604 and (ii) Parks and FDO do not assume HESs responsibility for initiating the review process under the provisions of24 CFR Part 52
11 This MOU may be suspended or terminated in accordance with 2 CFR 200338 ifParks andor FDO materially fails to comply with any term hereof and this MOU may be terminated by Parks FDO or HES for convenience in accordance with 2 CFR 20033 9
12 This MOU shall expire on the date when Parks and FDO have satisfactorily submitted all necessary documentation to HES for project closeout and have obtained vvritten notification from HES of the completion ofthe Project
DEPARTMENT OF HOUSING amp ECONOMIC SUSTAINABILITY PARKS AND RECREATION DEPARTMENT
FACILITIES DEVELOPMENT amp OPERATIONS DEPARTMENT
JOHN STRETCH PARK PROJECT
This Memorandum of Understanding (MOU) with an effective date of October 1 2019 by and between Palm Beach County Department of Housing amp Economic Sustamability (HES) Palm Beach County Parks and Recreation Department (Parks) and Palm Beach County Facilities Development and Operations Department (FDO) to cooperatively complete the John Stretch Park Project (the Project)
WHEREAS HES has secured Federal Community Development Block Grant (CDBG) funds for FY 20192020 through the US Department ofHousing and Urban Development (HUD) and
WHEREAS HES has determined that the Project is an eligible CDBG activity per 24 CFR 570201(c) shyPublic Facilities and Improvements and
WHEREAS HES has determined that the Project will serve the CDBG National Objective of serving lowshyand-moderate-income persons per 24 CFR 570208(a)(l)-AreaBenefit Activities and
WHEREAS HES has made $280000 of these CDBG funds available for improvements at John Stretch Park and
WHEREAS Parks shall be responsible for the design of the Park improvements with FDO responsible for contractor procurement and contract administration and
WHEREAS the Project requires a construction contractor per the drawings and technical specifications provided by Parks to FDO and
WHEREAS FDO has competitively procured the services ofa construction management firm to implement the Project and
WHEREAS HUD requires that an inter-departmental agreement provided as this MOU be executed between HES Parks and FDO as the Departments implementing a federally-funded project and
WHEREAS HES Parks and FDO wish to enter into this MOU in order to establish the terms and conditions for undertaking the Project
NOW THEREFORE in consideration ofthe mutual promises and covenants herein contained it is agreed as follows
1 HES
a Shall provide FDO with the Federal requirements for construction contracts as they relate to the use of CDBG funds (including but not limited to Davis-Bacon and Related Acts (DBA) requirements established under 2 Code of Federal Regulations (CFR) Part 200 and Executive Order 11246)
b Shall provide FDO and Parks with any forms to be completed as they relate to CDBG compliance
c Shall update FDO and Parks with any HUD requirements associated with the use of CDBG funds that arise in the course of implementing the Projects Each party acknowledges that HES will be ultimately responsible to HUD for ensuring requirements are met and for -all costs associated with any updated requirements
ATTACHMENT 3
d Shallmonitorthemiddotprogress ofProj-ects implementation through on-site observation contactvvith Parks and FDO and through the receipt from Parks and FDO ofreports and copies of contractor payment requests
e Shall provide funds for the project via an inter-departmental budget transfer to Parks An agenda item for BCC approval ofthe budget transfers shall be prepared -Ud shall include Parks budget amendment
2FDO
a Shall utilize the services of a construction management firm to implement the project pursuant to design specificatiOns prepared by Parks
b Shall submit fonns and reports completed by contractors and subcontractors as they relate to CDBG and collect Project information to enable HES to meet its reporting obligations to HUD
c Shall transmit to HESCapital Improvement and Real Estate Inspection Services (CIRIES) Section the construction contract award recommendation arid a copy ofthe schedule ofvalues for the Project FDO may proceed to contract award following reviewapproval from HES
d~ Shall transmit to HESCIRIES Section copies ofthe executed construction contract all executed change orders to said contract Project schedules and updates thereto a copy of themiddot Notice to Proceed and the contractors contact infonnation
e Shall forward to HES a copy of all contractor pay applications and project expenses charged to the Project account at the time they are submitted to Palm BeachCounty Finance Department
pound Shall not process final payment until it has received all necessary Project closeout documentation from the contractor and HES has provided written authorization to release the final payment to the contractor
g Shall provide HES at Project completion with a written certification by the Project Manager that certifies the Project has met the specifications of the design and provides the date of completion of construction
h Shall coordinate With Parks and HES with regard to Davis-Bacon compliance related to payroll review and on-site interviews ofthe contractors laborers and mechanics working at the site
3 Parks
a Shall be responsible for providing FDO with all project design infonnation including but not limited to the site plan and all specific instructions related to the improvements planned at each location
4 Parks and FDO
a Shall coordinate construction administration responsibilities for the installation of the improvements and the processing ofpayment requests from the contractor
5 Parks and FDO acknowledge that HES shall conduct an Environmental Review for the Project to determine if any adverse environmental impacts resulting from the proposed renovations Should adverse impacts be discovered applicable mitigation measures must be incorporated into Project implementation and may affect themiddot total project cost
6 It is understood by all patiies that $280000 of CDBG funding is available for improvements to John Stretch Park This amount represents the entire allocation available via this MOU HES is not responsible for any funding or costs beyond the amount stated herein
Page 2of3
7 The expenditure requirements for the project are as follows
bull At least 50 ($140000) ofthe Park allocation of $280000 shall be expended no later than July 15 2020
bull 100 of the Park allocation shall be expended or the project shall be complete with all invoices paid no later than October 2020
The above expenditure deadline has been established to ensure County compliance with HUD requirements Extensions to the deadline may be granted by HES at its solemiddot discretion and may be denied if the HUD expenditure deadlines will not be met The HES Director or his designee shall provide middotwritten authorization of any extension granted by HES
8Parks and FDO shall maintain all documentation in connection with this MOU which records shall be maintained for five (5) years after expiration ofthis lIOU
9 Parks and FDO agree to comply with the applicable uniform administrative requirements as described in 24 CFR 570502 and all reconimended results from Environmental Review(s) that are provided to Parks by HES in accordance with 24 CFR Part 5 8
10 Parks and FDO shall carry out the activities in this MOU in compliance With all Federal laws and regulations at Subpart K of 24 CFR Part 570 except that (i) Parks and FDO do not assume HESs environmental responsibilities described at 24 CFR Part 570604 and (ii) Parks and FDO do not assume HES 1s responsibility for initiating the review process under the provisions of24 CFR Part 52
11 This MOU may be suspended or terminated in accordance with 2 CFR 200338 ifParks andor FDO materially fails to comply with any term hereof and this MOU may be terminated by Parks FDO or HES for convenience in accordance with 2 CFR 200339
12 This MOU shall expire on the date when Parks and FDO have satisfactorily submitted all necessary documentation to HES for project closeout and have obtained written notification from HES of the completion ofthe Project
DEPARTMENT OF HOUSING amp ECONOMIC SUSTAINABILITY PARKS AND RECREATION DEPARTMENT
FACILITIES DEVELOPMENT amp OPERATIONS DEPARTMENT
HAVERHILL PARK PROJECT
This Memorandum of Understanding (MOU) with an effective date of October l 2019 by and between Palm Beach County Department of Housing amp Economic Sustainability (HES) Palm Beach County Parks and Recreation Department (Parks) and Palm Beach County Facilities Development and Operations Department (FDO) to cooperatively complete the Haverhill Park Project (the Project)
WHEREAS HES has secured Federal Community Development Block Grant (CDBG) funds for FY 20192020 through the US Department ofHousing and Urban Development (HUD) and
WHEREAS HES has determined that the Project is an eligible CDBG activity per 24 CPR 570201(c) shyPublic Facilities and Improvements and
WHEREAS HES has determined that the Project will serve the CDBG NatiOnal Objective of serving lowshyand-moderatemiddot-facome persons per 24 CPR 570208(a)(l)-Area Benefit Activities and
WHEREAS HES has made $20080 of these CDBG funds available for improvements at Haverhill Park and
WHEREAS Parks shall be responsible for the design of the Park improvements with FDO responsible for contractor procurement and contract administration and
WHEREAS the Project requires a construction contractor per the drawings and technical specifications provided by Parks to FDO and
WHEREAS FDO has competitively procured the services ofa construction management firm to implement the Project and
WHEREAS HUD requires that an inter-departmental agreement provided as this MOU be executed between HES Parks and FDO as the Departments implementing a federally-funded project and
WHEREAS HES Parks and FDO wish to enter into this MOU in order to establish the terms and conditions for undertaking the Project
NOW THEREFORE in consideration ofthe mutual promises and covenants herein contained it is agreed as follows
LHES
a Shall provide FDO with the Federal requirements for construction contracts as they relate to the use of CDBG funds (including but not limited to Davis-Bacon and Related Acts (DBA) requirements established under 2 Code of Federal Regulations (CFR) Part 200 and Executive Order 11246)
b Shall provide FDO middotand Parks with any forms to be completed as they relate to CDBG compliance
c Shall update FDO and Parks with any HUD requirements associated with the use of CDBG funds that arise in the course of implementing the Projects Each party aclmowledges that HES
middotwill be ultimately responsible to HUD for ensuring requirements are met and for all costs associated with any updated requirements
ATIACHMENT 4
d Shall monitorthe progress ofProjects implementation through on-site observation contact with Parks and FDO and through the receipt from Parks and FDO ofreports and copies ofcontractor payment requests
e Shall provide funds for the project via an inter-departmental budget transfer to Parks An agenda item for BCC approval ofthe budget transfers shall be prepared and shall include Parks budget ainendment
2 FDO
a Shall utilize the services of a construction management firm to implement the project pursuant to design specifications prepared by Parks
b Shall submit forms and reports completed by contractors and subcontractors as they relate to CDBG and collect Ptbject information to enable HES to meet its reporting obligations to HUD
c Shall transmit to HESCapital Improvement and Real Estate Inspection Services (CIRIES) Section the construction contract award recommendation and a copy of the schedule ofvalues for the Project FDO may proceed to contract award following reviewapproval from HES
d Shall transmit to HESCIRIES Section copies ofthe executed construction contract all executed change orders to said contract Project schedules and updates thereto a copy of the Notice to Proceed and the contractors contact information
e Shall forward to HES a copy of all contractor pay applications and project expenses charged to the Project account at the time they are submitted to Palm Beach County Finance Department
f 81-all not process final payment until it has received all necessary Project closeout documentation from the contractor and HES has provided written authorization to release the fmal payment to the contractor
g Shall provide HES at Project completion with a written certification by the Project Manager that certifies the Project has met the specifications of the design and provides the date of completion of construction
h Shall coordinate with Parks and HES with regard to Davis-Bacon compliance related to payroll review and on-site interviews ofthe contractors laborers and mechanics working at the site
3 Parks
a Shall be responsible for providing FDO with all project design information including but not limited to the site plan and all specific instructions- related to the improvements plarmed at each location
4 Parks and FDO
a Shall coordinate construction administration responsibilities for the installation of the improvements and the processing ofpayment requests from the contractor
5 Parks and FDO acknowledge that HES shall conduct an Environmental Review for the Project to determine if any adverse environmental impacts resulting from the proposed renovations Should adverse impacts be discovered applicable mitigation measures must be incorporated into Project implementation and may affect the total project ltOst
6 It is understood by all parties that $20~080 of CDBG funding is available for improvements to Haverhill Park This ainount represents the entire allocation available via this MOU HES is not responsible for any funding or costs beyond the amount stated herein
Page 2of3
MEMORANDUM OF UNDERSTANDING
DEPARTMENT OF HOUSING amp ECONOMIC SUSTAINABILITY PARKS AND RECREATION DEPARTMENT
FACILITIES DEVELOPMENT amp OPERATIONS DEPARTMENT
GLADES PIONEER PARK PROJECT
This Memorandum of Understanding (MOU) with an effective date of October l 2019 by and between Palm Beach County Department of Housing amp Economic Sustainability eFIES Palm Beach County Parks and Recreation Department (Parks) and Palm Beach County Facilities Development and Operations Department (FDO) to cooperatively complete the Glades Pioneer Park Project (the Project)
WHEREAS HES has secured Federal Community Development Block Grant (CDBG) funds for FY 20192020 through the US Department ofHousing and Urban Development (HUD) and
WHEREAS HES has determined that the Project is an eligible CDBG activity per 24 CFR 57020l(c)shyPublic Facilities and Improvements and
WHEREAS HES has determined that the Project will serve the CDBG National Objective of serving lowshyand-moderate-income persons per 24 CFR 570208(a)(l)-Area Benefit Activities and
WHEREAS HES has made $140000 ofthese CDBG funds available for improvements at Glades Pioneer Park and
WHEREAS Parks shall be responsible for the design of the Park improvements vvith FDO responsible for contractor procurement and contract administration and
WHEREAS the Project requires a construction contractor per the drawings and technical specifications provided by Parks to FDO and
WHEREAS FDO has competitivelyprocured the services ofa construction management firm to implement the Project and
WHEREAS HUD requires that an inter-departmental agreement provided as this MOU be executed between HES Parks and FDO as the Departments implementing a federally-funded project and
WHEREAS HES Parks and FDO wish to enter into this MOU in order to establish the terms and conditions for undertaking the Project
NOW THEREFORE in consideration of the mutual promises and covenants herein contained it is agreed as follows
1 HES
a Shall provide FDO with the Federal requirements for construction contracts as they relate to the use of CDBG funds (including but not limited to Davis-Bacon and Related Acts (DBA) requirements established under 2 Code of FederalRegulations (CFR) Part 200 and Executive Order 11246)
b Shall provide FDO and Parks with any forms to be completed as they relate to CDBG compliance middot
c Shall update FDO and Parks with any HUD requirements associated with the use of CDBG funds that arise in the course ofimplementing the Projects Each party acknowledges that HES will be ultimately responsible to HUD for ensuring requirements are met and for all costs associated with any updated requirements
ATTACHMENT 5
d Shall monitor the progress ofProjects implementation through on-site observation contact with Parks and FDO and through the receipt from Parks and FDO ofreports and copies ofcontractor payment requests
e Shall provide funds for the project via an inter-departmental budget transfer to Parks An agenda item for BCC approval ofthe budget transfers shall be prepared and shall include Parks budget amendment
2FDO
a Shall utilize the services of a construction management finu to implement the project pursuant to design specifications prepared by Parks
b Shall submit forms and reports completed by contractors and subcontractors as they relate to CDBG and collect Project information to enable HES to meet its reporting obligations to HUD
c Shall transmit to HESCapital Improvement and Real Estate Inspection Services (CIRIES) Section the construct~on contract award recommendation and a copy of the schedule of values for the Project FDO may proceed to contract award following reviewapproval from HES
d Shall transmit to BESCIRIES Section copies ofthe executed construction contract all executed change orders to said contract Project schedules and updates thereto a copy of the Notice to Proceed and the contractors contact infonnation
e Shall forward to HES a copy of all contractor pay applications and project expenses charged to the Project account at the time they are submitted to Palm Beach County Finance Department
f Shall not process fmal payment until it has received all necessary Project closeout documentation from the contractor and HES has provided vvritten authorization to release the final payment to the contractor
g Spall provide HES at Project completion with a written certification by the Project Manager that certifies the Project has met the specifications of the design and provides the date of completion ofconstruction
h Shall coordinate with Parks and HES with regard to Davis-Bacon compliance related to payroll review and on-site interviews ofthe contractors laborers and mechanics working at the site
3 Parks
a Shall be responsible for providing FDO with all proJect design information including but not limited to the site plan and all specific instructions related to the improvements planned at each location
4 Parks and FDO
a Shall coordinate construction administration responsibilities for the installation of the improvements and the processing ofpayment middotrequests from the contractor
5 Parks and FDO acknowledge that HES shall conduct an Environmental Review for the Project to detemiine if any adverse environmental impacts resulting from the proposed renovations Should adverse impacts be discovered applicable mitigation measures must be incorporated into Project implementation and may affect the total project cost
6 It is understood by all parties that $140000 of CDBG funding is available for improvements to Glades Pioneer Park This amount represents the entire allocation available via this MOU HES is not responsible for any funding or costs beyond the amount stated herein
Page 2of3
7 The expenditure requirements for the project are as follows
bull middotAt least 50 ($70_000) ofthe Parks allocation of$140000 shall be expended no later than July 15 2020
bull 100 of the Parks allocation shall be expended or the project shall be complete with all invoices paid no later than October 2020
The above middotexpenditure deadline has been established to ensure County compliance with HUD Tequirements Extensions to the deadline may be granted by HES at its sole discretion and may be denied if the HUD expenditure deadlines will not be met The HES Director or his designee shall provide written authorization of any extension granted by HES
8 Parks and FDO shall maintain all documentation in connection with this MOU which records shall be maintained for five (5) years after expiration of this MOU
9 Parks and FDO agree to comply with the applicable uniform administrative requirements as described in 24 CPR 570502 and all recommended results from Environmental Review(s) that are provided to Parks by HES in accordance with24 CFR Part 58
10 Parks and FDO shall carry out the activities in this MOU in compliance with all Federal laws and regulations at Subpart K of 24 CPR Part 570 except that (i) Parks and FDO do not assume HESs environmental responsibilities described at 24 CFR Part 570604 and (ii) Parks and FDO do not assume HESs responsibility for initiating the review process under the provisions of24 CFR Part 52
11 This MOU may be suspended or terminated in accordance with 2 CFR 200338 ifParks andor FDO materially fails to comply with any term hereof and this MOU may be terminated by Parks FDO or HES for convenience in accordance with 2 CFR 20033 9
12 This MOU shall expire on the date when Parks and FDO have satisfactorily submitted all necessary documentation to HES for project closeout and have obtained vvritten notification from HES of the completion ofthe Project
d Shallmonitorthemiddotprogress ofProj-ects implementation through on-site observation contactvvith Parks and FDO and through the receipt from Parks and FDO ofreports and copies of contractor payment requests
e Shall provide funds for the project via an inter-departmental budget transfer to Parks An agenda item for BCC approval ofthe budget transfers shall be prepared -Ud shall include Parks budget amendment
2FDO
a Shall utilize the services of a construction management firm to implement the project pursuant to design specificatiOns prepared by Parks
b Shall submit fonns and reports completed by contractors and subcontractors as they relate to CDBG and collect Project information to enable HES to meet its reporting obligations to HUD
c Shall transmit to HESCapital Improvement and Real Estate Inspection Services (CIRIES) Section the construction contract award recommendation arid a copy ofthe schedule ofvalues for the Project FDO may proceed to contract award following reviewapproval from HES
d~ Shall transmit to HESCIRIES Section copies ofthe executed construction contract all executed change orders to said contract Project schedules and updates thereto a copy of themiddot Notice to Proceed and the contractors contact infonnation
e Shall forward to HES a copy of all contractor pay applications and project expenses charged to the Project account at the time they are submitted to Palm BeachCounty Finance Department
pound Shall not process final payment until it has received all necessary Project closeout documentation from the contractor and HES has provided written authorization to release the final payment to the contractor
g Shall provide HES at Project completion with a written certification by the Project Manager that certifies the Project has met the specifications of the design and provides the date of completion of construction
h Shall coordinate With Parks and HES with regard to Davis-Bacon compliance related to payroll review and on-site interviews ofthe contractors laborers and mechanics working at the site
3 Parks
a Shall be responsible for providing FDO with all project design infonnation including but not limited to the site plan and all specific instructions related to the improvements planned at each location
4 Parks and FDO
a Shall coordinate construction administration responsibilities for the installation of the improvements and the processing ofpayment requests from the contractor
5 Parks and FDO acknowledge that HES shall conduct an Environmental Review for the Project to determine if any adverse environmental impacts resulting from the proposed renovations Should adverse impacts be discovered applicable mitigation measures must be incorporated into Project implementation and may affect themiddot total project cost
6 It is understood by all patiies that $280000 of CDBG funding is available for improvements to John Stretch Park This amount represents the entire allocation available via this MOU HES is not responsible for any funding or costs beyond the amount stated herein
Page 2of3
7 The expenditure requirements for the project are as follows
bull At least 50 ($140000) ofthe Park allocation of $280000 shall be expended no later than July 15 2020
bull 100 of the Park allocation shall be expended or the project shall be complete with all invoices paid no later than October 2020
The above expenditure deadline has been established to ensure County compliance with HUD requirements Extensions to the deadline may be granted by HES at its solemiddot discretion and may be denied if the HUD expenditure deadlines will not be met The HES Director or his designee shall provide middotwritten authorization of any extension granted by HES
8Parks and FDO shall maintain all documentation in connection with this MOU which records shall be maintained for five (5) years after expiration ofthis lIOU
9 Parks and FDO agree to comply with the applicable uniform administrative requirements as described in 24 CFR 570502 and all reconimended results from Environmental Review(s) that are provided to Parks by HES in accordance with 24 CFR Part 5 8
10 Parks and FDO shall carry out the activities in this MOU in compliance With all Federal laws and regulations at Subpart K of 24 CFR Part 570 except that (i) Parks and FDO do not assume HESs environmental responsibilities described at 24 CFR Part 570604 and (ii) Parks and FDO do not assume HES 1s responsibility for initiating the review process under the provisions of24 CFR Part 52
11 This MOU may be suspended or terminated in accordance with 2 CFR 200338 ifParks andor FDO materially fails to comply with any term hereof and this MOU may be terminated by Parks FDO or HES for convenience in accordance with 2 CFR 200339
12 This MOU shall expire on the date when Parks and FDO have satisfactorily submitted all necessary documentation to HES for project closeout and have obtained written notification from HES of the completion ofthe Project
DEPARTMENT OF HOUSING amp ECONOMIC SUSTAINABILITY PARKS AND RECREATION DEPARTMENT
FACILITIES DEVELOPMENT amp OPERATIONS DEPARTMENT
HAVERHILL PARK PROJECT
This Memorandum of Understanding (MOU) with an effective date of October l 2019 by and between Palm Beach County Department of Housing amp Economic Sustainability (HES) Palm Beach County Parks and Recreation Department (Parks) and Palm Beach County Facilities Development and Operations Department (FDO) to cooperatively complete the Haverhill Park Project (the Project)
WHEREAS HES has secured Federal Community Development Block Grant (CDBG) funds for FY 20192020 through the US Department ofHousing and Urban Development (HUD) and
WHEREAS HES has determined that the Project is an eligible CDBG activity per 24 CPR 570201(c) shyPublic Facilities and Improvements and
WHEREAS HES has determined that the Project will serve the CDBG NatiOnal Objective of serving lowshyand-moderatemiddot-facome persons per 24 CPR 570208(a)(l)-Area Benefit Activities and
WHEREAS HES has made $20080 of these CDBG funds available for improvements at Haverhill Park and
WHEREAS Parks shall be responsible for the design of the Park improvements with FDO responsible for contractor procurement and contract administration and
WHEREAS the Project requires a construction contractor per the drawings and technical specifications provided by Parks to FDO and
WHEREAS FDO has competitively procured the services ofa construction management firm to implement the Project and
WHEREAS HUD requires that an inter-departmental agreement provided as this MOU be executed between HES Parks and FDO as the Departments implementing a federally-funded project and
WHEREAS HES Parks and FDO wish to enter into this MOU in order to establish the terms and conditions for undertaking the Project
NOW THEREFORE in consideration ofthe mutual promises and covenants herein contained it is agreed as follows
LHES
a Shall provide FDO with the Federal requirements for construction contracts as they relate to the use of CDBG funds (including but not limited to Davis-Bacon and Related Acts (DBA) requirements established under 2 Code of Federal Regulations (CFR) Part 200 and Executive Order 11246)
b Shall provide FDO middotand Parks with any forms to be completed as they relate to CDBG compliance
c Shall update FDO and Parks with any HUD requirements associated with the use of CDBG funds that arise in the course of implementing the Projects Each party aclmowledges that HES
middotwill be ultimately responsible to HUD for ensuring requirements are met and for all costs associated with any updated requirements
ATIACHMENT 4
d Shall monitorthe progress ofProjects implementation through on-site observation contact with Parks and FDO and through the receipt from Parks and FDO ofreports and copies ofcontractor payment requests
e Shall provide funds for the project via an inter-departmental budget transfer to Parks An agenda item for BCC approval ofthe budget transfers shall be prepared and shall include Parks budget ainendment
2 FDO
a Shall utilize the services of a construction management firm to implement the project pursuant to design specifications prepared by Parks
b Shall submit forms and reports completed by contractors and subcontractors as they relate to CDBG and collect Ptbject information to enable HES to meet its reporting obligations to HUD
c Shall transmit to HESCapital Improvement and Real Estate Inspection Services (CIRIES) Section the construction contract award recommendation and a copy of the schedule ofvalues for the Project FDO may proceed to contract award following reviewapproval from HES
d Shall transmit to HESCIRIES Section copies ofthe executed construction contract all executed change orders to said contract Project schedules and updates thereto a copy of the Notice to Proceed and the contractors contact information
e Shall forward to HES a copy of all contractor pay applications and project expenses charged to the Project account at the time they are submitted to Palm Beach County Finance Department
f 81-all not process final payment until it has received all necessary Project closeout documentation from the contractor and HES has provided written authorization to release the fmal payment to the contractor
g Shall provide HES at Project completion with a written certification by the Project Manager that certifies the Project has met the specifications of the design and provides the date of completion of construction
h Shall coordinate with Parks and HES with regard to Davis-Bacon compliance related to payroll review and on-site interviews ofthe contractors laborers and mechanics working at the site
3 Parks
a Shall be responsible for providing FDO with all project design information including but not limited to the site plan and all specific instructions- related to the improvements plarmed at each location
4 Parks and FDO
a Shall coordinate construction administration responsibilities for the installation of the improvements and the processing ofpayment requests from the contractor
5 Parks and FDO acknowledge that HES shall conduct an Environmental Review for the Project to determine if any adverse environmental impacts resulting from the proposed renovations Should adverse impacts be discovered applicable mitigation measures must be incorporated into Project implementation and may affect the total project ltOst
6 It is understood by all parties that $20~080 of CDBG funding is available for improvements to Haverhill Park This ainount represents the entire allocation available via this MOU HES is not responsible for any funding or costs beyond the amount stated herein
Page 2of3
MEMORANDUM OF UNDERSTANDING
DEPARTMENT OF HOUSING amp ECONOMIC SUSTAINABILITY PARKS AND RECREATION DEPARTMENT
FACILITIES DEVELOPMENT amp OPERATIONS DEPARTMENT
GLADES PIONEER PARK PROJECT
This Memorandum of Understanding (MOU) with an effective date of October l 2019 by and between Palm Beach County Department of Housing amp Economic Sustainability eFIES Palm Beach County Parks and Recreation Department (Parks) and Palm Beach County Facilities Development and Operations Department (FDO) to cooperatively complete the Glades Pioneer Park Project (the Project)
WHEREAS HES has secured Federal Community Development Block Grant (CDBG) funds for FY 20192020 through the US Department ofHousing and Urban Development (HUD) and
WHEREAS HES has determined that the Project is an eligible CDBG activity per 24 CFR 57020l(c)shyPublic Facilities and Improvements and
WHEREAS HES has determined that the Project will serve the CDBG National Objective of serving lowshyand-moderate-income persons per 24 CFR 570208(a)(l)-Area Benefit Activities and
WHEREAS HES has made $140000 ofthese CDBG funds available for improvements at Glades Pioneer Park and
WHEREAS Parks shall be responsible for the design of the Park improvements vvith FDO responsible for contractor procurement and contract administration and
WHEREAS the Project requires a construction contractor per the drawings and technical specifications provided by Parks to FDO and
WHEREAS FDO has competitivelyprocured the services ofa construction management firm to implement the Project and
WHEREAS HUD requires that an inter-departmental agreement provided as this MOU be executed between HES Parks and FDO as the Departments implementing a federally-funded project and
WHEREAS HES Parks and FDO wish to enter into this MOU in order to establish the terms and conditions for undertaking the Project
NOW THEREFORE in consideration of the mutual promises and covenants herein contained it is agreed as follows
1 HES
a Shall provide FDO with the Federal requirements for construction contracts as they relate to the use of CDBG funds (including but not limited to Davis-Bacon and Related Acts (DBA) requirements established under 2 Code of FederalRegulations (CFR) Part 200 and Executive Order 11246)
b Shall provide FDO and Parks with any forms to be completed as they relate to CDBG compliance middot
c Shall update FDO and Parks with any HUD requirements associated with the use of CDBG funds that arise in the course ofimplementing the Projects Each party acknowledges that HES will be ultimately responsible to HUD for ensuring requirements are met and for all costs associated with any updated requirements
ATTACHMENT 5
d Shall monitor the progress ofProjects implementation through on-site observation contact with Parks and FDO and through the receipt from Parks and FDO ofreports and copies ofcontractor payment requests
e Shall provide funds for the project via an inter-departmental budget transfer to Parks An agenda item for BCC approval ofthe budget transfers shall be prepared and shall include Parks budget amendment
2FDO
a Shall utilize the services of a construction management finu to implement the project pursuant to design specifications prepared by Parks
b Shall submit forms and reports completed by contractors and subcontractors as they relate to CDBG and collect Project information to enable HES to meet its reporting obligations to HUD
c Shall transmit to HESCapital Improvement and Real Estate Inspection Services (CIRIES) Section the construct~on contract award recommendation and a copy of the schedule of values for the Project FDO may proceed to contract award following reviewapproval from HES
d Shall transmit to BESCIRIES Section copies ofthe executed construction contract all executed change orders to said contract Project schedules and updates thereto a copy of the Notice to Proceed and the contractors contact infonnation
e Shall forward to HES a copy of all contractor pay applications and project expenses charged to the Project account at the time they are submitted to Palm Beach County Finance Department
f Shall not process fmal payment until it has received all necessary Project closeout documentation from the contractor and HES has provided vvritten authorization to release the final payment to the contractor
g Spall provide HES at Project completion with a written certification by the Project Manager that certifies the Project has met the specifications of the design and provides the date of completion ofconstruction
h Shall coordinate with Parks and HES with regard to Davis-Bacon compliance related to payroll review and on-site interviews ofthe contractors laborers and mechanics working at the site
3 Parks
a Shall be responsible for providing FDO with all proJect design information including but not limited to the site plan and all specific instructions related to the improvements planned at each location
4 Parks and FDO
a Shall coordinate construction administration responsibilities for the installation of the improvements and the processing ofpayment middotrequests from the contractor
5 Parks and FDO acknowledge that HES shall conduct an Environmental Review for the Project to detemiine if any adverse environmental impacts resulting from the proposed renovations Should adverse impacts be discovered applicable mitigation measures must be incorporated into Project implementation and may affect the total project cost
6 It is understood by all parties that $140000 of CDBG funding is available for improvements to Glades Pioneer Park This amount represents the entire allocation available via this MOU HES is not responsible for any funding or costs beyond the amount stated herein
Page 2of3
7 The expenditure requirements for the project are as follows
bull middotAt least 50 ($70_000) ofthe Parks allocation of$140000 shall be expended no later than July 15 2020
bull 100 of the Parks allocation shall be expended or the project shall be complete with all invoices paid no later than October 2020
The above middotexpenditure deadline has been established to ensure County compliance with HUD Tequirements Extensions to the deadline may be granted by HES at its sole discretion and may be denied if the HUD expenditure deadlines will not be met The HES Director or his designee shall provide written authorization of any extension granted by HES
8 Parks and FDO shall maintain all documentation in connection with this MOU which records shall be maintained for five (5) years after expiration of this MOU
9 Parks and FDO agree to comply with the applicable uniform administrative requirements as described in 24 CPR 570502 and all recommended results from Environmental Review(s) that are provided to Parks by HES in accordance with24 CFR Part 58
10 Parks and FDO shall carry out the activities in this MOU in compliance with all Federal laws and regulations at Subpart K of 24 CPR Part 570 except that (i) Parks and FDO do not assume HESs environmental responsibilities described at 24 CFR Part 570604 and (ii) Parks and FDO do not assume HESs responsibility for initiating the review process under the provisions of24 CFR Part 52
11 This MOU may be suspended or terminated in accordance with 2 CFR 200338 ifParks andor FDO materially fails to comply with any term hereof and this MOU may be terminated by Parks FDO or HES for convenience in accordance with 2 CFR 20033 9
12 This MOU shall expire on the date when Parks and FDO have satisfactorily submitted all necessary documentation to HES for project closeout and have obtained vvritten notification from HES of the completion ofthe Project
7 The expenditure requirements for the project are as follows
bull At least 50 ($140000) ofthe Park allocation of $280000 shall be expended no later than July 15 2020
bull 100 of the Park allocation shall be expended or the project shall be complete with all invoices paid no later than October 2020
The above expenditure deadline has been established to ensure County compliance with HUD requirements Extensions to the deadline may be granted by HES at its solemiddot discretion and may be denied if the HUD expenditure deadlines will not be met The HES Director or his designee shall provide middotwritten authorization of any extension granted by HES
8Parks and FDO shall maintain all documentation in connection with this MOU which records shall be maintained for five (5) years after expiration ofthis lIOU
9 Parks and FDO agree to comply with the applicable uniform administrative requirements as described in 24 CFR 570502 and all reconimended results from Environmental Review(s) that are provided to Parks by HES in accordance with 24 CFR Part 5 8
10 Parks and FDO shall carry out the activities in this MOU in compliance With all Federal laws and regulations at Subpart K of 24 CFR Part 570 except that (i) Parks and FDO do not assume HESs environmental responsibilities described at 24 CFR Part 570604 and (ii) Parks and FDO do not assume HES 1s responsibility for initiating the review process under the provisions of24 CFR Part 52
11 This MOU may be suspended or terminated in accordance with 2 CFR 200338 ifParks andor FDO materially fails to comply with any term hereof and this MOU may be terminated by Parks FDO or HES for convenience in accordance with 2 CFR 200339
12 This MOU shall expire on the date when Parks and FDO have satisfactorily submitted all necessary documentation to HES for project closeout and have obtained written notification from HES of the completion ofthe Project
DEPARTMENT OF HOUSING amp ECONOMIC SUSTAINABILITY PARKS AND RECREATION DEPARTMENT
FACILITIES DEVELOPMENT amp OPERATIONS DEPARTMENT
HAVERHILL PARK PROJECT
This Memorandum of Understanding (MOU) with an effective date of October l 2019 by and between Palm Beach County Department of Housing amp Economic Sustainability (HES) Palm Beach County Parks and Recreation Department (Parks) and Palm Beach County Facilities Development and Operations Department (FDO) to cooperatively complete the Haverhill Park Project (the Project)
WHEREAS HES has secured Federal Community Development Block Grant (CDBG) funds for FY 20192020 through the US Department ofHousing and Urban Development (HUD) and
WHEREAS HES has determined that the Project is an eligible CDBG activity per 24 CPR 570201(c) shyPublic Facilities and Improvements and
WHEREAS HES has determined that the Project will serve the CDBG NatiOnal Objective of serving lowshyand-moderatemiddot-facome persons per 24 CPR 570208(a)(l)-Area Benefit Activities and
WHEREAS HES has made $20080 of these CDBG funds available for improvements at Haverhill Park and
WHEREAS Parks shall be responsible for the design of the Park improvements with FDO responsible for contractor procurement and contract administration and
WHEREAS the Project requires a construction contractor per the drawings and technical specifications provided by Parks to FDO and
WHEREAS FDO has competitively procured the services ofa construction management firm to implement the Project and
WHEREAS HUD requires that an inter-departmental agreement provided as this MOU be executed between HES Parks and FDO as the Departments implementing a federally-funded project and
WHEREAS HES Parks and FDO wish to enter into this MOU in order to establish the terms and conditions for undertaking the Project
NOW THEREFORE in consideration ofthe mutual promises and covenants herein contained it is agreed as follows
LHES
a Shall provide FDO with the Federal requirements for construction contracts as they relate to the use of CDBG funds (including but not limited to Davis-Bacon and Related Acts (DBA) requirements established under 2 Code of Federal Regulations (CFR) Part 200 and Executive Order 11246)
b Shall provide FDO middotand Parks with any forms to be completed as they relate to CDBG compliance
c Shall update FDO and Parks with any HUD requirements associated with the use of CDBG funds that arise in the course of implementing the Projects Each party aclmowledges that HES
middotwill be ultimately responsible to HUD for ensuring requirements are met and for all costs associated with any updated requirements
ATIACHMENT 4
d Shall monitorthe progress ofProjects implementation through on-site observation contact with Parks and FDO and through the receipt from Parks and FDO ofreports and copies ofcontractor payment requests
e Shall provide funds for the project via an inter-departmental budget transfer to Parks An agenda item for BCC approval ofthe budget transfers shall be prepared and shall include Parks budget ainendment
2 FDO
a Shall utilize the services of a construction management firm to implement the project pursuant to design specifications prepared by Parks
b Shall submit forms and reports completed by contractors and subcontractors as they relate to CDBG and collect Ptbject information to enable HES to meet its reporting obligations to HUD
c Shall transmit to HESCapital Improvement and Real Estate Inspection Services (CIRIES) Section the construction contract award recommendation and a copy of the schedule ofvalues for the Project FDO may proceed to contract award following reviewapproval from HES
d Shall transmit to HESCIRIES Section copies ofthe executed construction contract all executed change orders to said contract Project schedules and updates thereto a copy of the Notice to Proceed and the contractors contact information
e Shall forward to HES a copy of all contractor pay applications and project expenses charged to the Project account at the time they are submitted to Palm Beach County Finance Department
f 81-all not process final payment until it has received all necessary Project closeout documentation from the contractor and HES has provided written authorization to release the fmal payment to the contractor
g Shall provide HES at Project completion with a written certification by the Project Manager that certifies the Project has met the specifications of the design and provides the date of completion of construction
h Shall coordinate with Parks and HES with regard to Davis-Bacon compliance related to payroll review and on-site interviews ofthe contractors laborers and mechanics working at the site
3 Parks
a Shall be responsible for providing FDO with all project design information including but not limited to the site plan and all specific instructions- related to the improvements plarmed at each location
4 Parks and FDO
a Shall coordinate construction administration responsibilities for the installation of the improvements and the processing ofpayment requests from the contractor
5 Parks and FDO acknowledge that HES shall conduct an Environmental Review for the Project to determine if any adverse environmental impacts resulting from the proposed renovations Should adverse impacts be discovered applicable mitigation measures must be incorporated into Project implementation and may affect the total project ltOst
6 It is understood by all parties that $20~080 of CDBG funding is available for improvements to Haverhill Park This ainount represents the entire allocation available via this MOU HES is not responsible for any funding or costs beyond the amount stated herein
Page 2of3
MEMORANDUM OF UNDERSTANDING
DEPARTMENT OF HOUSING amp ECONOMIC SUSTAINABILITY PARKS AND RECREATION DEPARTMENT
FACILITIES DEVELOPMENT amp OPERATIONS DEPARTMENT
GLADES PIONEER PARK PROJECT
This Memorandum of Understanding (MOU) with an effective date of October l 2019 by and between Palm Beach County Department of Housing amp Economic Sustainability eFIES Palm Beach County Parks and Recreation Department (Parks) and Palm Beach County Facilities Development and Operations Department (FDO) to cooperatively complete the Glades Pioneer Park Project (the Project)
WHEREAS HES has secured Federal Community Development Block Grant (CDBG) funds for FY 20192020 through the US Department ofHousing and Urban Development (HUD) and
WHEREAS HES has determined that the Project is an eligible CDBG activity per 24 CFR 57020l(c)shyPublic Facilities and Improvements and
WHEREAS HES has determined that the Project will serve the CDBG National Objective of serving lowshyand-moderate-income persons per 24 CFR 570208(a)(l)-Area Benefit Activities and
WHEREAS HES has made $140000 ofthese CDBG funds available for improvements at Glades Pioneer Park and
WHEREAS Parks shall be responsible for the design of the Park improvements vvith FDO responsible for contractor procurement and contract administration and
WHEREAS the Project requires a construction contractor per the drawings and technical specifications provided by Parks to FDO and
WHEREAS FDO has competitivelyprocured the services ofa construction management firm to implement the Project and
WHEREAS HUD requires that an inter-departmental agreement provided as this MOU be executed between HES Parks and FDO as the Departments implementing a federally-funded project and
WHEREAS HES Parks and FDO wish to enter into this MOU in order to establish the terms and conditions for undertaking the Project
NOW THEREFORE in consideration of the mutual promises and covenants herein contained it is agreed as follows
1 HES
a Shall provide FDO with the Federal requirements for construction contracts as they relate to the use of CDBG funds (including but not limited to Davis-Bacon and Related Acts (DBA) requirements established under 2 Code of FederalRegulations (CFR) Part 200 and Executive Order 11246)
b Shall provide FDO and Parks with any forms to be completed as they relate to CDBG compliance middot
c Shall update FDO and Parks with any HUD requirements associated with the use of CDBG funds that arise in the course ofimplementing the Projects Each party acknowledges that HES will be ultimately responsible to HUD for ensuring requirements are met and for all costs associated with any updated requirements
ATTACHMENT 5
d Shall monitor the progress ofProjects implementation through on-site observation contact with Parks and FDO and through the receipt from Parks and FDO ofreports and copies ofcontractor payment requests
e Shall provide funds for the project via an inter-departmental budget transfer to Parks An agenda item for BCC approval ofthe budget transfers shall be prepared and shall include Parks budget amendment
2FDO
a Shall utilize the services of a construction management finu to implement the project pursuant to design specifications prepared by Parks
b Shall submit forms and reports completed by contractors and subcontractors as they relate to CDBG and collect Project information to enable HES to meet its reporting obligations to HUD
c Shall transmit to HESCapital Improvement and Real Estate Inspection Services (CIRIES) Section the construct~on contract award recommendation and a copy of the schedule of values for the Project FDO may proceed to contract award following reviewapproval from HES
d Shall transmit to BESCIRIES Section copies ofthe executed construction contract all executed change orders to said contract Project schedules and updates thereto a copy of the Notice to Proceed and the contractors contact infonnation
e Shall forward to HES a copy of all contractor pay applications and project expenses charged to the Project account at the time they are submitted to Palm Beach County Finance Department
f Shall not process fmal payment until it has received all necessary Project closeout documentation from the contractor and HES has provided vvritten authorization to release the final payment to the contractor
g Spall provide HES at Project completion with a written certification by the Project Manager that certifies the Project has met the specifications of the design and provides the date of completion ofconstruction
h Shall coordinate with Parks and HES with regard to Davis-Bacon compliance related to payroll review and on-site interviews ofthe contractors laborers and mechanics working at the site
3 Parks
a Shall be responsible for providing FDO with all proJect design information including but not limited to the site plan and all specific instructions related to the improvements planned at each location
4 Parks and FDO
a Shall coordinate construction administration responsibilities for the installation of the improvements and the processing ofpayment middotrequests from the contractor
5 Parks and FDO acknowledge that HES shall conduct an Environmental Review for the Project to detemiine if any adverse environmental impacts resulting from the proposed renovations Should adverse impacts be discovered applicable mitigation measures must be incorporated into Project implementation and may affect the total project cost
6 It is understood by all parties that $140000 of CDBG funding is available for improvements to Glades Pioneer Park This amount represents the entire allocation available via this MOU HES is not responsible for any funding or costs beyond the amount stated herein
Page 2of3
7 The expenditure requirements for the project are as follows
bull middotAt least 50 ($70_000) ofthe Parks allocation of$140000 shall be expended no later than July 15 2020
bull 100 of the Parks allocation shall be expended or the project shall be complete with all invoices paid no later than October 2020
The above middotexpenditure deadline has been established to ensure County compliance with HUD Tequirements Extensions to the deadline may be granted by HES at its sole discretion and may be denied if the HUD expenditure deadlines will not be met The HES Director or his designee shall provide written authorization of any extension granted by HES
8 Parks and FDO shall maintain all documentation in connection with this MOU which records shall be maintained for five (5) years after expiration of this MOU
9 Parks and FDO agree to comply with the applicable uniform administrative requirements as described in 24 CPR 570502 and all recommended results from Environmental Review(s) that are provided to Parks by HES in accordance with24 CFR Part 58
10 Parks and FDO shall carry out the activities in this MOU in compliance with all Federal laws and regulations at Subpart K of 24 CPR Part 570 except that (i) Parks and FDO do not assume HESs environmental responsibilities described at 24 CFR Part 570604 and (ii) Parks and FDO do not assume HESs responsibility for initiating the review process under the provisions of24 CFR Part 52
11 This MOU may be suspended or terminated in accordance with 2 CFR 200338 ifParks andor FDO materially fails to comply with any term hereof and this MOU may be terminated by Parks FDO or HES for convenience in accordance with 2 CFR 20033 9
12 This MOU shall expire on the date when Parks and FDO have satisfactorily submitted all necessary documentation to HES for project closeout and have obtained vvritten notification from HES of the completion ofthe Project
DEPARTMENT OF HOUSING amp ECONOMIC SUSTAINABILITY PARKS AND RECREATION DEPARTMENT
FACILITIES DEVELOPMENT amp OPERATIONS DEPARTMENT
HAVERHILL PARK PROJECT
This Memorandum of Understanding (MOU) with an effective date of October l 2019 by and between Palm Beach County Department of Housing amp Economic Sustainability (HES) Palm Beach County Parks and Recreation Department (Parks) and Palm Beach County Facilities Development and Operations Department (FDO) to cooperatively complete the Haverhill Park Project (the Project)
WHEREAS HES has secured Federal Community Development Block Grant (CDBG) funds for FY 20192020 through the US Department ofHousing and Urban Development (HUD) and
WHEREAS HES has determined that the Project is an eligible CDBG activity per 24 CPR 570201(c) shyPublic Facilities and Improvements and
WHEREAS HES has determined that the Project will serve the CDBG NatiOnal Objective of serving lowshyand-moderatemiddot-facome persons per 24 CPR 570208(a)(l)-Area Benefit Activities and
WHEREAS HES has made $20080 of these CDBG funds available for improvements at Haverhill Park and
WHEREAS Parks shall be responsible for the design of the Park improvements with FDO responsible for contractor procurement and contract administration and
WHEREAS the Project requires a construction contractor per the drawings and technical specifications provided by Parks to FDO and
WHEREAS FDO has competitively procured the services ofa construction management firm to implement the Project and
WHEREAS HUD requires that an inter-departmental agreement provided as this MOU be executed between HES Parks and FDO as the Departments implementing a federally-funded project and
WHEREAS HES Parks and FDO wish to enter into this MOU in order to establish the terms and conditions for undertaking the Project
NOW THEREFORE in consideration ofthe mutual promises and covenants herein contained it is agreed as follows
LHES
a Shall provide FDO with the Federal requirements for construction contracts as they relate to the use of CDBG funds (including but not limited to Davis-Bacon and Related Acts (DBA) requirements established under 2 Code of Federal Regulations (CFR) Part 200 and Executive Order 11246)
b Shall provide FDO middotand Parks with any forms to be completed as they relate to CDBG compliance
c Shall update FDO and Parks with any HUD requirements associated with the use of CDBG funds that arise in the course of implementing the Projects Each party aclmowledges that HES
middotwill be ultimately responsible to HUD for ensuring requirements are met and for all costs associated with any updated requirements
ATIACHMENT 4
d Shall monitorthe progress ofProjects implementation through on-site observation contact with Parks and FDO and through the receipt from Parks and FDO ofreports and copies ofcontractor payment requests
e Shall provide funds for the project via an inter-departmental budget transfer to Parks An agenda item for BCC approval ofthe budget transfers shall be prepared and shall include Parks budget ainendment
2 FDO
a Shall utilize the services of a construction management firm to implement the project pursuant to design specifications prepared by Parks
b Shall submit forms and reports completed by contractors and subcontractors as they relate to CDBG and collect Ptbject information to enable HES to meet its reporting obligations to HUD
c Shall transmit to HESCapital Improvement and Real Estate Inspection Services (CIRIES) Section the construction contract award recommendation and a copy of the schedule ofvalues for the Project FDO may proceed to contract award following reviewapproval from HES
d Shall transmit to HESCIRIES Section copies ofthe executed construction contract all executed change orders to said contract Project schedules and updates thereto a copy of the Notice to Proceed and the contractors contact information
e Shall forward to HES a copy of all contractor pay applications and project expenses charged to the Project account at the time they are submitted to Palm Beach County Finance Department
f 81-all not process final payment until it has received all necessary Project closeout documentation from the contractor and HES has provided written authorization to release the fmal payment to the contractor
g Shall provide HES at Project completion with a written certification by the Project Manager that certifies the Project has met the specifications of the design and provides the date of completion of construction
h Shall coordinate with Parks and HES with regard to Davis-Bacon compliance related to payroll review and on-site interviews ofthe contractors laborers and mechanics working at the site
3 Parks
a Shall be responsible for providing FDO with all project design information including but not limited to the site plan and all specific instructions- related to the improvements plarmed at each location
4 Parks and FDO
a Shall coordinate construction administration responsibilities for the installation of the improvements and the processing ofpayment requests from the contractor
5 Parks and FDO acknowledge that HES shall conduct an Environmental Review for the Project to determine if any adverse environmental impacts resulting from the proposed renovations Should adverse impacts be discovered applicable mitigation measures must be incorporated into Project implementation and may affect the total project ltOst
6 It is understood by all parties that $20~080 of CDBG funding is available for improvements to Haverhill Park This ainount represents the entire allocation available via this MOU HES is not responsible for any funding or costs beyond the amount stated herein
Page 2of3
MEMORANDUM OF UNDERSTANDING
DEPARTMENT OF HOUSING amp ECONOMIC SUSTAINABILITY PARKS AND RECREATION DEPARTMENT
FACILITIES DEVELOPMENT amp OPERATIONS DEPARTMENT
GLADES PIONEER PARK PROJECT
This Memorandum of Understanding (MOU) with an effective date of October l 2019 by and between Palm Beach County Department of Housing amp Economic Sustainability eFIES Palm Beach County Parks and Recreation Department (Parks) and Palm Beach County Facilities Development and Operations Department (FDO) to cooperatively complete the Glades Pioneer Park Project (the Project)
WHEREAS HES has secured Federal Community Development Block Grant (CDBG) funds for FY 20192020 through the US Department ofHousing and Urban Development (HUD) and
WHEREAS HES has determined that the Project is an eligible CDBG activity per 24 CFR 57020l(c)shyPublic Facilities and Improvements and
WHEREAS HES has determined that the Project will serve the CDBG National Objective of serving lowshyand-moderate-income persons per 24 CFR 570208(a)(l)-Area Benefit Activities and
WHEREAS HES has made $140000 ofthese CDBG funds available for improvements at Glades Pioneer Park and
WHEREAS Parks shall be responsible for the design of the Park improvements vvith FDO responsible for contractor procurement and contract administration and
WHEREAS the Project requires a construction contractor per the drawings and technical specifications provided by Parks to FDO and
WHEREAS FDO has competitivelyprocured the services ofa construction management firm to implement the Project and
WHEREAS HUD requires that an inter-departmental agreement provided as this MOU be executed between HES Parks and FDO as the Departments implementing a federally-funded project and
WHEREAS HES Parks and FDO wish to enter into this MOU in order to establish the terms and conditions for undertaking the Project
NOW THEREFORE in consideration of the mutual promises and covenants herein contained it is agreed as follows
1 HES
a Shall provide FDO with the Federal requirements for construction contracts as they relate to the use of CDBG funds (including but not limited to Davis-Bacon and Related Acts (DBA) requirements established under 2 Code of FederalRegulations (CFR) Part 200 and Executive Order 11246)
b Shall provide FDO and Parks with any forms to be completed as they relate to CDBG compliance middot
c Shall update FDO and Parks with any HUD requirements associated with the use of CDBG funds that arise in the course ofimplementing the Projects Each party acknowledges that HES will be ultimately responsible to HUD for ensuring requirements are met and for all costs associated with any updated requirements
ATTACHMENT 5
d Shall monitor the progress ofProjects implementation through on-site observation contact with Parks and FDO and through the receipt from Parks and FDO ofreports and copies ofcontractor payment requests
e Shall provide funds for the project via an inter-departmental budget transfer to Parks An agenda item for BCC approval ofthe budget transfers shall be prepared and shall include Parks budget amendment
2FDO
a Shall utilize the services of a construction management finu to implement the project pursuant to design specifications prepared by Parks
b Shall submit forms and reports completed by contractors and subcontractors as they relate to CDBG and collect Project information to enable HES to meet its reporting obligations to HUD
c Shall transmit to HESCapital Improvement and Real Estate Inspection Services (CIRIES) Section the construct~on contract award recommendation and a copy of the schedule of values for the Project FDO may proceed to contract award following reviewapproval from HES
d Shall transmit to BESCIRIES Section copies ofthe executed construction contract all executed change orders to said contract Project schedules and updates thereto a copy of the Notice to Proceed and the contractors contact infonnation
e Shall forward to HES a copy of all contractor pay applications and project expenses charged to the Project account at the time they are submitted to Palm Beach County Finance Department
f Shall not process fmal payment until it has received all necessary Project closeout documentation from the contractor and HES has provided vvritten authorization to release the final payment to the contractor
g Spall provide HES at Project completion with a written certification by the Project Manager that certifies the Project has met the specifications of the design and provides the date of completion ofconstruction
h Shall coordinate with Parks and HES with regard to Davis-Bacon compliance related to payroll review and on-site interviews ofthe contractors laborers and mechanics working at the site
3 Parks
a Shall be responsible for providing FDO with all proJect design information including but not limited to the site plan and all specific instructions related to the improvements planned at each location
4 Parks and FDO
a Shall coordinate construction administration responsibilities for the installation of the improvements and the processing ofpayment middotrequests from the contractor
5 Parks and FDO acknowledge that HES shall conduct an Environmental Review for the Project to detemiine if any adverse environmental impacts resulting from the proposed renovations Should adverse impacts be discovered applicable mitigation measures must be incorporated into Project implementation and may affect the total project cost
6 It is understood by all parties that $140000 of CDBG funding is available for improvements to Glades Pioneer Park This amount represents the entire allocation available via this MOU HES is not responsible for any funding or costs beyond the amount stated herein
Page 2of3
7 The expenditure requirements for the project are as follows
bull middotAt least 50 ($70_000) ofthe Parks allocation of$140000 shall be expended no later than July 15 2020
bull 100 of the Parks allocation shall be expended or the project shall be complete with all invoices paid no later than October 2020
The above middotexpenditure deadline has been established to ensure County compliance with HUD Tequirements Extensions to the deadline may be granted by HES at its sole discretion and may be denied if the HUD expenditure deadlines will not be met The HES Director or his designee shall provide written authorization of any extension granted by HES
8 Parks and FDO shall maintain all documentation in connection with this MOU which records shall be maintained for five (5) years after expiration of this MOU
9 Parks and FDO agree to comply with the applicable uniform administrative requirements as described in 24 CPR 570502 and all recommended results from Environmental Review(s) that are provided to Parks by HES in accordance with24 CFR Part 58
10 Parks and FDO shall carry out the activities in this MOU in compliance with all Federal laws and regulations at Subpart K of 24 CPR Part 570 except that (i) Parks and FDO do not assume HESs environmental responsibilities described at 24 CFR Part 570604 and (ii) Parks and FDO do not assume HESs responsibility for initiating the review process under the provisions of24 CFR Part 52
11 This MOU may be suspended or terminated in accordance with 2 CFR 200338 ifParks andor FDO materially fails to comply with any term hereof and this MOU may be terminated by Parks FDO or HES for convenience in accordance with 2 CFR 20033 9
12 This MOU shall expire on the date when Parks and FDO have satisfactorily submitted all necessary documentation to HES for project closeout and have obtained vvritten notification from HES of the completion ofthe Project
d Shall monitorthe progress ofProjects implementation through on-site observation contact with Parks and FDO and through the receipt from Parks and FDO ofreports and copies ofcontractor payment requests
e Shall provide funds for the project via an inter-departmental budget transfer to Parks An agenda item for BCC approval ofthe budget transfers shall be prepared and shall include Parks budget ainendment
2 FDO
a Shall utilize the services of a construction management firm to implement the project pursuant to design specifications prepared by Parks
b Shall submit forms and reports completed by contractors and subcontractors as they relate to CDBG and collect Ptbject information to enable HES to meet its reporting obligations to HUD
c Shall transmit to HESCapital Improvement and Real Estate Inspection Services (CIRIES) Section the construction contract award recommendation and a copy of the schedule ofvalues for the Project FDO may proceed to contract award following reviewapproval from HES
d Shall transmit to HESCIRIES Section copies ofthe executed construction contract all executed change orders to said contract Project schedules and updates thereto a copy of the Notice to Proceed and the contractors contact information
e Shall forward to HES a copy of all contractor pay applications and project expenses charged to the Project account at the time they are submitted to Palm Beach County Finance Department
f 81-all not process final payment until it has received all necessary Project closeout documentation from the contractor and HES has provided written authorization to release the fmal payment to the contractor
g Shall provide HES at Project completion with a written certification by the Project Manager that certifies the Project has met the specifications of the design and provides the date of completion of construction
h Shall coordinate with Parks and HES with regard to Davis-Bacon compliance related to payroll review and on-site interviews ofthe contractors laborers and mechanics working at the site
3 Parks
a Shall be responsible for providing FDO with all project design information including but not limited to the site plan and all specific instructions- related to the improvements plarmed at each location
4 Parks and FDO
a Shall coordinate construction administration responsibilities for the installation of the improvements and the processing ofpayment requests from the contractor
5 Parks and FDO acknowledge that HES shall conduct an Environmental Review for the Project to determine if any adverse environmental impacts resulting from the proposed renovations Should adverse impacts be discovered applicable mitigation measures must be incorporated into Project implementation and may affect the total project ltOst
6 It is understood by all parties that $20~080 of CDBG funding is available for improvements to Haverhill Park This ainount represents the entire allocation available via this MOU HES is not responsible for any funding or costs beyond the amount stated herein
Page 2of3
MEMORANDUM OF UNDERSTANDING
DEPARTMENT OF HOUSING amp ECONOMIC SUSTAINABILITY PARKS AND RECREATION DEPARTMENT
FACILITIES DEVELOPMENT amp OPERATIONS DEPARTMENT
GLADES PIONEER PARK PROJECT
This Memorandum of Understanding (MOU) with an effective date of October l 2019 by and between Palm Beach County Department of Housing amp Economic Sustainability eFIES Palm Beach County Parks and Recreation Department (Parks) and Palm Beach County Facilities Development and Operations Department (FDO) to cooperatively complete the Glades Pioneer Park Project (the Project)
WHEREAS HES has secured Federal Community Development Block Grant (CDBG) funds for FY 20192020 through the US Department ofHousing and Urban Development (HUD) and
WHEREAS HES has determined that the Project is an eligible CDBG activity per 24 CFR 57020l(c)shyPublic Facilities and Improvements and
WHEREAS HES has determined that the Project will serve the CDBG National Objective of serving lowshyand-moderate-income persons per 24 CFR 570208(a)(l)-Area Benefit Activities and
WHEREAS HES has made $140000 ofthese CDBG funds available for improvements at Glades Pioneer Park and
WHEREAS Parks shall be responsible for the design of the Park improvements vvith FDO responsible for contractor procurement and contract administration and
WHEREAS the Project requires a construction contractor per the drawings and technical specifications provided by Parks to FDO and
WHEREAS FDO has competitivelyprocured the services ofa construction management firm to implement the Project and
WHEREAS HUD requires that an inter-departmental agreement provided as this MOU be executed between HES Parks and FDO as the Departments implementing a federally-funded project and
WHEREAS HES Parks and FDO wish to enter into this MOU in order to establish the terms and conditions for undertaking the Project
NOW THEREFORE in consideration of the mutual promises and covenants herein contained it is agreed as follows
1 HES
a Shall provide FDO with the Federal requirements for construction contracts as they relate to the use of CDBG funds (including but not limited to Davis-Bacon and Related Acts (DBA) requirements established under 2 Code of FederalRegulations (CFR) Part 200 and Executive Order 11246)
b Shall provide FDO and Parks with any forms to be completed as they relate to CDBG compliance middot
c Shall update FDO and Parks with any HUD requirements associated with the use of CDBG funds that arise in the course ofimplementing the Projects Each party acknowledges that HES will be ultimately responsible to HUD for ensuring requirements are met and for all costs associated with any updated requirements
ATTACHMENT 5
d Shall monitor the progress ofProjects implementation through on-site observation contact with Parks and FDO and through the receipt from Parks and FDO ofreports and copies ofcontractor payment requests
e Shall provide funds for the project via an inter-departmental budget transfer to Parks An agenda item for BCC approval ofthe budget transfers shall be prepared and shall include Parks budget amendment
2FDO
a Shall utilize the services of a construction management finu to implement the project pursuant to design specifications prepared by Parks
b Shall submit forms and reports completed by contractors and subcontractors as they relate to CDBG and collect Project information to enable HES to meet its reporting obligations to HUD
c Shall transmit to HESCapital Improvement and Real Estate Inspection Services (CIRIES) Section the construct~on contract award recommendation and a copy of the schedule of values for the Project FDO may proceed to contract award following reviewapproval from HES
d Shall transmit to BESCIRIES Section copies ofthe executed construction contract all executed change orders to said contract Project schedules and updates thereto a copy of the Notice to Proceed and the contractors contact infonnation
e Shall forward to HES a copy of all contractor pay applications and project expenses charged to the Project account at the time they are submitted to Palm Beach County Finance Department
f Shall not process fmal payment until it has received all necessary Project closeout documentation from the contractor and HES has provided vvritten authorization to release the final payment to the contractor
g Spall provide HES at Project completion with a written certification by the Project Manager that certifies the Project has met the specifications of the design and provides the date of completion ofconstruction
h Shall coordinate with Parks and HES with regard to Davis-Bacon compliance related to payroll review and on-site interviews ofthe contractors laborers and mechanics working at the site
3 Parks
a Shall be responsible for providing FDO with all proJect design information including but not limited to the site plan and all specific instructions related to the improvements planned at each location
4 Parks and FDO
a Shall coordinate construction administration responsibilities for the installation of the improvements and the processing ofpayment middotrequests from the contractor
5 Parks and FDO acknowledge that HES shall conduct an Environmental Review for the Project to detemiine if any adverse environmental impacts resulting from the proposed renovations Should adverse impacts be discovered applicable mitigation measures must be incorporated into Project implementation and may affect the total project cost
6 It is understood by all parties that $140000 of CDBG funding is available for improvements to Glades Pioneer Park This amount represents the entire allocation available via this MOU HES is not responsible for any funding or costs beyond the amount stated herein
Page 2of3
7 The expenditure requirements for the project are as follows
bull middotAt least 50 ($70_000) ofthe Parks allocation of$140000 shall be expended no later than July 15 2020
bull 100 of the Parks allocation shall be expended or the project shall be complete with all invoices paid no later than October 2020
The above middotexpenditure deadline has been established to ensure County compliance with HUD Tequirements Extensions to the deadline may be granted by HES at its sole discretion and may be denied if the HUD expenditure deadlines will not be met The HES Director or his designee shall provide written authorization of any extension granted by HES
8 Parks and FDO shall maintain all documentation in connection with this MOU which records shall be maintained for five (5) years after expiration of this MOU
9 Parks and FDO agree to comply with the applicable uniform administrative requirements as described in 24 CPR 570502 and all recommended results from Environmental Review(s) that are provided to Parks by HES in accordance with24 CFR Part 58
10 Parks and FDO shall carry out the activities in this MOU in compliance with all Federal laws and regulations at Subpart K of 24 CPR Part 570 except that (i) Parks and FDO do not assume HESs environmental responsibilities described at 24 CFR Part 570604 and (ii) Parks and FDO do not assume HESs responsibility for initiating the review process under the provisions of24 CFR Part 52
11 This MOU may be suspended or terminated in accordance with 2 CFR 200338 ifParks andor FDO materially fails to comply with any term hereof and this MOU may be terminated by Parks FDO or HES for convenience in accordance with 2 CFR 20033 9
12 This MOU shall expire on the date when Parks and FDO have satisfactorily submitted all necessary documentation to HES for project closeout and have obtained vvritten notification from HES of the completion ofthe Project
DEPARTMENT OF HOUSING amp ECONOMIC SUSTAINABILITY PARKS AND RECREATION DEPARTMENT
FACILITIES DEVELOPMENT amp OPERATIONS DEPARTMENT
GLADES PIONEER PARK PROJECT
This Memorandum of Understanding (MOU) with an effective date of October l 2019 by and between Palm Beach County Department of Housing amp Economic Sustainability eFIES Palm Beach County Parks and Recreation Department (Parks) and Palm Beach County Facilities Development and Operations Department (FDO) to cooperatively complete the Glades Pioneer Park Project (the Project)
WHEREAS HES has secured Federal Community Development Block Grant (CDBG) funds for FY 20192020 through the US Department ofHousing and Urban Development (HUD) and
WHEREAS HES has determined that the Project is an eligible CDBG activity per 24 CFR 57020l(c)shyPublic Facilities and Improvements and
WHEREAS HES has determined that the Project will serve the CDBG National Objective of serving lowshyand-moderate-income persons per 24 CFR 570208(a)(l)-Area Benefit Activities and
WHEREAS HES has made $140000 ofthese CDBG funds available for improvements at Glades Pioneer Park and
WHEREAS Parks shall be responsible for the design of the Park improvements vvith FDO responsible for contractor procurement and contract administration and
WHEREAS the Project requires a construction contractor per the drawings and technical specifications provided by Parks to FDO and
WHEREAS FDO has competitivelyprocured the services ofa construction management firm to implement the Project and
WHEREAS HUD requires that an inter-departmental agreement provided as this MOU be executed between HES Parks and FDO as the Departments implementing a federally-funded project and
WHEREAS HES Parks and FDO wish to enter into this MOU in order to establish the terms and conditions for undertaking the Project
NOW THEREFORE in consideration of the mutual promises and covenants herein contained it is agreed as follows
1 HES
a Shall provide FDO with the Federal requirements for construction contracts as they relate to the use of CDBG funds (including but not limited to Davis-Bacon and Related Acts (DBA) requirements established under 2 Code of FederalRegulations (CFR) Part 200 and Executive Order 11246)
b Shall provide FDO and Parks with any forms to be completed as they relate to CDBG compliance middot
c Shall update FDO and Parks with any HUD requirements associated with the use of CDBG funds that arise in the course ofimplementing the Projects Each party acknowledges that HES will be ultimately responsible to HUD for ensuring requirements are met and for all costs associated with any updated requirements
ATTACHMENT 5
d Shall monitor the progress ofProjects implementation through on-site observation contact with Parks and FDO and through the receipt from Parks and FDO ofreports and copies ofcontractor payment requests
e Shall provide funds for the project via an inter-departmental budget transfer to Parks An agenda item for BCC approval ofthe budget transfers shall be prepared and shall include Parks budget amendment
2FDO
a Shall utilize the services of a construction management finu to implement the project pursuant to design specifications prepared by Parks
b Shall submit forms and reports completed by contractors and subcontractors as they relate to CDBG and collect Project information to enable HES to meet its reporting obligations to HUD
c Shall transmit to HESCapital Improvement and Real Estate Inspection Services (CIRIES) Section the construct~on contract award recommendation and a copy of the schedule of values for the Project FDO may proceed to contract award following reviewapproval from HES
d Shall transmit to BESCIRIES Section copies ofthe executed construction contract all executed change orders to said contract Project schedules and updates thereto a copy of the Notice to Proceed and the contractors contact infonnation
e Shall forward to HES a copy of all contractor pay applications and project expenses charged to the Project account at the time they are submitted to Palm Beach County Finance Department
f Shall not process fmal payment until it has received all necessary Project closeout documentation from the contractor and HES has provided vvritten authorization to release the final payment to the contractor
g Spall provide HES at Project completion with a written certification by the Project Manager that certifies the Project has met the specifications of the design and provides the date of completion ofconstruction
h Shall coordinate with Parks and HES with regard to Davis-Bacon compliance related to payroll review and on-site interviews ofthe contractors laborers and mechanics working at the site
3 Parks
a Shall be responsible for providing FDO with all proJect design information including but not limited to the site plan and all specific instructions related to the improvements planned at each location
4 Parks and FDO
a Shall coordinate construction administration responsibilities for the installation of the improvements and the processing ofpayment middotrequests from the contractor
5 Parks and FDO acknowledge that HES shall conduct an Environmental Review for the Project to detemiine if any adverse environmental impacts resulting from the proposed renovations Should adverse impacts be discovered applicable mitigation measures must be incorporated into Project implementation and may affect the total project cost
6 It is understood by all parties that $140000 of CDBG funding is available for improvements to Glades Pioneer Park This amount represents the entire allocation available via this MOU HES is not responsible for any funding or costs beyond the amount stated herein
Page 2of3
7 The expenditure requirements for the project are as follows
bull middotAt least 50 ($70_000) ofthe Parks allocation of$140000 shall be expended no later than July 15 2020
bull 100 of the Parks allocation shall be expended or the project shall be complete with all invoices paid no later than October 2020
The above middotexpenditure deadline has been established to ensure County compliance with HUD Tequirements Extensions to the deadline may be granted by HES at its sole discretion and may be denied if the HUD expenditure deadlines will not be met The HES Director or his designee shall provide written authorization of any extension granted by HES
8 Parks and FDO shall maintain all documentation in connection with this MOU which records shall be maintained for five (5) years after expiration of this MOU
9 Parks and FDO agree to comply with the applicable uniform administrative requirements as described in 24 CPR 570502 and all recommended results from Environmental Review(s) that are provided to Parks by HES in accordance with24 CFR Part 58
10 Parks and FDO shall carry out the activities in this MOU in compliance with all Federal laws and regulations at Subpart K of 24 CPR Part 570 except that (i) Parks and FDO do not assume HESs environmental responsibilities described at 24 CFR Part 570604 and (ii) Parks and FDO do not assume HESs responsibility for initiating the review process under the provisions of24 CFR Part 52
11 This MOU may be suspended or terminated in accordance with 2 CFR 200338 ifParks andor FDO materially fails to comply with any term hereof and this MOU may be terminated by Parks FDO or HES for convenience in accordance with 2 CFR 20033 9
12 This MOU shall expire on the date when Parks and FDO have satisfactorily submitted all necessary documentation to HES for project closeout and have obtained vvritten notification from HES of the completion ofthe Project
d Shall monitor the progress ofProjects implementation through on-site observation contact with Parks and FDO and through the receipt from Parks and FDO ofreports and copies ofcontractor payment requests
e Shall provide funds for the project via an inter-departmental budget transfer to Parks An agenda item for BCC approval ofthe budget transfers shall be prepared and shall include Parks budget amendment
2FDO
a Shall utilize the services of a construction management finu to implement the project pursuant to design specifications prepared by Parks
b Shall submit forms and reports completed by contractors and subcontractors as they relate to CDBG and collect Project information to enable HES to meet its reporting obligations to HUD
c Shall transmit to HESCapital Improvement and Real Estate Inspection Services (CIRIES) Section the construct~on contract award recommendation and a copy of the schedule of values for the Project FDO may proceed to contract award following reviewapproval from HES
d Shall transmit to BESCIRIES Section copies ofthe executed construction contract all executed change orders to said contract Project schedules and updates thereto a copy of the Notice to Proceed and the contractors contact infonnation
e Shall forward to HES a copy of all contractor pay applications and project expenses charged to the Project account at the time they are submitted to Palm Beach County Finance Department
f Shall not process fmal payment until it has received all necessary Project closeout documentation from the contractor and HES has provided vvritten authorization to release the final payment to the contractor
g Spall provide HES at Project completion with a written certification by the Project Manager that certifies the Project has met the specifications of the design and provides the date of completion ofconstruction
h Shall coordinate with Parks and HES with regard to Davis-Bacon compliance related to payroll review and on-site interviews ofthe contractors laborers and mechanics working at the site
3 Parks
a Shall be responsible for providing FDO with all proJect design information including but not limited to the site plan and all specific instructions related to the improvements planned at each location
4 Parks and FDO
a Shall coordinate construction administration responsibilities for the installation of the improvements and the processing ofpayment middotrequests from the contractor
5 Parks and FDO acknowledge that HES shall conduct an Environmental Review for the Project to detemiine if any adverse environmental impacts resulting from the proposed renovations Should adverse impacts be discovered applicable mitigation measures must be incorporated into Project implementation and may affect the total project cost
6 It is understood by all parties that $140000 of CDBG funding is available for improvements to Glades Pioneer Park This amount represents the entire allocation available via this MOU HES is not responsible for any funding or costs beyond the amount stated herein
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7 The expenditure requirements for the project are as follows
bull middotAt least 50 ($70_000) ofthe Parks allocation of$140000 shall be expended no later than July 15 2020
bull 100 of the Parks allocation shall be expended or the project shall be complete with all invoices paid no later than October 2020
The above middotexpenditure deadline has been established to ensure County compliance with HUD Tequirements Extensions to the deadline may be granted by HES at its sole discretion and may be denied if the HUD expenditure deadlines will not be met The HES Director or his designee shall provide written authorization of any extension granted by HES
8 Parks and FDO shall maintain all documentation in connection with this MOU which records shall be maintained for five (5) years after expiration of this MOU
9 Parks and FDO agree to comply with the applicable uniform administrative requirements as described in 24 CPR 570502 and all recommended results from Environmental Review(s) that are provided to Parks by HES in accordance with24 CFR Part 58
10 Parks and FDO shall carry out the activities in this MOU in compliance with all Federal laws and regulations at Subpart K of 24 CPR Part 570 except that (i) Parks and FDO do not assume HESs environmental responsibilities described at 24 CFR Part 570604 and (ii) Parks and FDO do not assume HESs responsibility for initiating the review process under the provisions of24 CFR Part 52
11 This MOU may be suspended or terminated in accordance with 2 CFR 200338 ifParks andor FDO materially fails to comply with any term hereof and this MOU may be terminated by Parks FDO or HES for convenience in accordance with 2 CFR 20033 9
12 This MOU shall expire on the date when Parks and FDO have satisfactorily submitted all necessary documentation to HES for project closeout and have obtained vvritten notification from HES of the completion ofthe Project
7 The expenditure requirements for the project are as follows
bull middotAt least 50 ($70_000) ofthe Parks allocation of$140000 shall be expended no later than July 15 2020
bull 100 of the Parks allocation shall be expended or the project shall be complete with all invoices paid no later than October 2020
The above middotexpenditure deadline has been established to ensure County compliance with HUD Tequirements Extensions to the deadline may be granted by HES at its sole discretion and may be denied if the HUD expenditure deadlines will not be met The HES Director or his designee shall provide written authorization of any extension granted by HES
8 Parks and FDO shall maintain all documentation in connection with this MOU which records shall be maintained for five (5) years after expiration of this MOU
9 Parks and FDO agree to comply with the applicable uniform administrative requirements as described in 24 CPR 570502 and all recommended results from Environmental Review(s) that are provided to Parks by HES in accordance with24 CFR Part 58
10 Parks and FDO shall carry out the activities in this MOU in compliance with all Federal laws and regulations at Subpart K of 24 CPR Part 570 except that (i) Parks and FDO do not assume HESs environmental responsibilities described at 24 CFR Part 570604 and (ii) Parks and FDO do not assume HESs responsibility for initiating the review process under the provisions of24 CFR Part 52
11 This MOU may be suspended or terminated in accordance with 2 CFR 200338 ifParks andor FDO materially fails to comply with any term hereof and this MOU may be terminated by Parks FDO or HES for convenience in accordance with 2 CFR 20033 9
12 This MOU shall expire on the date when Parks and FDO have satisfactorily submitted all necessary documentation to HES for project closeout and have obtained vvritten notification from HES of the completion ofthe Project
