Board of Directors Scott Moote, President Caroline Veale, Secretary Daniel Niebaum, Treasurer Janet Figueroa, Member Andrea Ruano, Member Bella Mente Charter School Special Board Meeting Agenda June 29, 2020 Type of Meeting: Special Meeting Location: https://attendee.gotowebinar.com/register/7306342035608620044 You can also dial in using your phone. United States: +1-415-930-5321 Access Code: 193-679-919 I. OPEN SESSION/REGULAR MEETING (6:30-8:30pm) Call to order, roll call and establishment of quorum PUBLIC COMMENTS/COMMUNITY MEMBERS: Any member of the audience who wishes to hold and speak to an item on the agenda should send an email to [email protected]. BEFORE ITEM 1.A. OR BEFORE THE MEETING BEGINS. In an effort to gain as much public input as possible, individual speakers will be limited to THREE MINUTES OR LESS. --------------------------------------- In an attempt to control the spread of Coronavirus (COVID-19) and to reduce and minimize the risk of infection, Governor Newsom issued an executive order on March 12, 2020, issuing guidance “limiting attendance at public assemblies, conferences, or other mass events.” In this executive order, the Governor waived the Open Meeting Brown Act requirements that require a majority of board members to physically participate in a public board meeting at the same location. This means that board members will be allowed to participate in board meetings during this time of pandemic remotely (via teleconference). On March 17, 2020 Governor Newsom issued Executive Order N-29-20, which among other things, specifically withdraws and supersedes Executive Order N-25-20. Under the new order, the requirement to make a physical location available for the public has been eliminated. A Charter School can comply with public attendance and comment requirements holding a meeting via "teleconferencing" and allowing members of the public to observe and comment either telephonically, or otherwise electronically. The Charter School is doing its part to help in the efforts to reduce the spread of COVID-19 by encouraging members of the public to watch/listen to the Board of Director meeting live online. If members of the public would like to contact the Board of Directors about this upcoming agenda, please send an email to [email protected]. These comments will be shared with the board members prior to the board meeting. If you wish for your written comment to be read aloud, please indicate this specifically in your communication. Requests for written comments to be read aloud will be honored, subject to the Board’s usual time limits on public comment. II. PRESENTATIONS BY COMMUNITY MEMBERS/PUBLIC COMMENTS (20 MINUTES TOTAL) In an effort to gain as much public input as possible, individual speakers will be limited to THREE MINUTES OR LESS. 20 minutes total will be allotted for Item 3. After 20 minutes the remainder of public comments will be heard before the conclusion of Board Business. Items not on the agenda/Items for future discussion 1
Transcript
Board of Directors Scott Moote, President Caroline Veale, Secretary Daniel Niebaum, Treasurer Janet Figueroa, Member Andrea Ruano, Member
Bella Mente Charter School Special Board Meeting Agenda
June 29, 2020
Type of Meeting: Special Meeting Location: https://attendee.gotowebinar.com/register/7306342035608620044
You can also dial in using your phone. United States: +1-415-930-5321
Access Code: 193-679-919
I. OPEN SESSION/REGULAR MEETING(6:30-8:30pm)
Call to order, roll call and establishment of quorum
PUBLIC COMMENTS/COMMUNITY MEMBERS: Any member of the audience who wishes to hold and speak to an item on the agenda should send an email to [email protected]. BEFORE ITEM 1.A. OR BEFORE THE MEETING BEGINS. In an effort to gain as much public input as possible, individual speakers will be limited to THREE MINUTES OR LESS. --------------------------------------- In an attempt to control the spread of Coronavirus (COVID-19) and to reduce and minimize the risk of infection, Governor Newsom issued an executive order on March 12, 2020, issuing guidance “limiting attendance at public assemblies, conferences, or other mass events.” In this executive order, the Governor waived the Open Meeting Brown Act requirements that require a majority of board members to physically participate in a public board meeting at the same location. This means that board members will be allowed to participate in board meetings during this time of pandemic remotely (via teleconference). On March 17, 2020 Governor Newsom issued Executive Order N-29-20, which among other things, specifically withdraws and supersedes Executive Order N-25-20. Under the new order, the requirement to make a physical location available for the public has been eliminated. A Charter School can comply with public attendance and comment requirements holding a meeting via "teleconferencing" and allowing members of the public to observe and comment either telephonically, or otherwise electronically. The Charter School is doing its part to help in the efforts to reduce the spread of COVID-19 by encouraging members of the public to watch/listen to the Board of Director meeting live online. If members of the public would like to contact the Board of Directors about this upcoming agenda, please send an email to [email protected]. These comments will be shared with the board members prior to the board meeting. If you wish for your written comment to be read aloud, please indicate this specifically in your communication. Requests for written comments to be read aloud will be honored, subject to the Board’s usual time limits on public comment.
II. PRESENTATIONS BY COMMUNITY MEMBERS/PUBLIC COMMENTS (20 MINUTES TOTAL)
In an effort to gain as much public input as possible, individual speakers will be limited to THREE MINUTES OR LESS. 20 minutes total will be allotted for Item 3. After 20 minutes the remainder of public comments will be heard before the conclusion of Board Business.
Items not on the agenda/Items for future discussion
Recommended motion: Approve the agenda for the June 29, 2020 Board of Directors Meeting. Moved by_____________________Seconded by_____________________ Vote___________
IV. DISCUSSION ITEMS
1. Executive Director Announcements - Erin Feeley will provide COVID-19, legislative, safety & risk management, special education updates and fiscal projection updates.
V. CONSENT CALENDAR/ROUTINE ITEMS OF BUSINESS All items listed under the Consent Calendar are considered by the Board in one action. There will be no discussion of these items prior to the time the Board votes on the motion, unless members of the Board, staff, or public request specific items to be discussed and/or removed from the Consent Calendar.
1. Approval of Minutes from the June 12, 2020 Board of Directors Meeting 2. Approve the agreement with NWEA Maps for the 2020-2021 school year 3. Approve the agreement with DiscoverHubbl, Inc. for the 2020-2021 school year 4. Approve the agreement with K12 Health for the 2020-20201 school year 5. Approve the agreement with Lunch Assist for the 2020-2021 school year 6. Approve the agreement with Top Notch Catering for the 2020-2021 school year 7. Approve the invoice for Top Notch Catering, school meal program, for May Breakfast $5,136.00 8. Approve the invoice for Top Notch Catering, school meal program, for May Lunch $6,195.30 9. Approve the agreement with Cintas for the 2020-2021 school year 10. Approve one year agreement (2020-2021) with Stepping Stones Group, dba StaffRehab, a subsidiary of Pediatric Therapy
Services, LLC for Special Education Contract Services 11. Approve services addendum with Stepping Stones Group, dba StaffRehab, a subsidiary of Pediatric Therapy Services, LLC
for Adam Franken 12. Approve the agreement for Information Technology Services for the 2020-2021 school year 13. Approve the purchase of a Taski 1855 Floor Scrubber from The Home Depot
Executive Director’s Recommendation: Approve Consent Calendar Moved by_____________________Seconded by_____________________ Vote___________
VI. DISCUSSION/ACTION ITEMS
1. Resolution to add Daniel Niebaum as a Signatory to the Chase Bank Account
Executive Director’s Recommendation: Approve Moved by__________________Seconded by____________________Vote__________
2. Review and Approve the 2020-2021 Preliminary Budget Executive Director’s Recommendation: Approve Moved by__________________Seconded by____________________Vote__________
3. Review and Approve removal of minimum wage escalator for Classified Salary Schedule in 2020-2021 and 2021-2022 schedules (prior approval in May 2019 to correspond with California minimum wage increases) Executive Director’s Recommendation: Approve Moved by__________________Seconded by____________________Vote__________
4. Review and Approve proposal to reduce new employee prior experience credit from 10 years to 5 years (certificated); 5 years to 1 year (classified) Executive Director’s Recommendation: Approve Moved by__________________Seconded by____________________Vote__________
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VII. CLOSED SESSION (None)
1. In accordance with Government Code Section 54957, the Board will meet in closed session to consider: PERSONNEL MATTERS-(None)
2. In accordance with Government Code Section 54956.8, the Board will meet in closed session to consider: REAL ESTATE MATTERS- (None)
3. In accordance with Government Code Section 54957.6, the Board will meet in closed session to consider: PUBLIC EMPLOYEE EVALUATION (None)
4. In accordance with Government Code Section 54956.9, the Board will meet in closed session to consider: CHARGE OR COMPLAINT INVOLVING INFORMATION PROTECTED BY FEDERAL LAW (None)
5. In accordance with Government Code Section 54956.9, the Board will meet in closed session to consider: CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION (Gov. Code section 54956.9(d)(4).): (None)
RECONVENE TO OPEN SESSION VIII. ACTION ITEMS CONSIDERED IN CLOSED SESSION IX. ADJOURNMENT
Moved by__________________Seconded by____________________Vote__________
Instructions for Presentations to the Board by Members of the Community BMMA welcomes your participation at the School’s Board meetings. The purpose of a public meeting of the Board of Directors (“Board”) is to conduct the affairs of the School in public. We hope that you will visit these meetings often and your participation assures us of continuing community interest in our School. To assist you in speaking/participating in our meetings, the following guidelines are provided.
1. The agenda is available to all community members 2. Community members who wish to speak on any agenda items or under the general category of “Public Comment” will be
given an opportunity to do so. 3. “Public Comment” is set aside for members of the community to raise issues that are not specifically on the agenda.
However, due to public meeting laws (Brown Act), the Board can only listen to your issue, not respond or take action. These presentations are limited to three (3) minutes and total time allotted to non-agenda items will not exceed twenty (20) minutes. Exceptions to these time limits may be made at the discretion of the Board Chair. The board may give direction to staff to respond to your concerns or you may be offered the option of returning with a citizen requested agenda item.
4. With regard to items that are on the agenda, you may speak for up to (3) minutes when the Board discusses that item. Exceptions to this time may be made at the discretion of the Board Chair.
5. Community members may request in writing that a topic related to school business be considered for placement on a future agenda. Requests should be addressed to the Board Chair and emailed to [email protected]. If such an item is placed on the agenda and publicly noticed, the Board can respond, interact, and act upon the item.
6. Any person with a disability who requires a modification or accommodation, including auxiliary aids or services, to participate in a public meeting of the Bella Mente Charter School Board of Directors may request such modification or accommodation from Jennifer Meeker, at 760-621-8931. Please make any requests at least 12 hours prior to the meeting.
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Minutes of the Bella Mente Charter School
Board of Directors Meeting
Date: June 09, 2020
Type of Meeting: Regular Meeting Location: https://register.gotowebinar.com/register/533716545145237261 You can also dial in using your phone. United States: +1-562-247-8422 Access Code: 788-306-553 I. OPEN SESSION/REGULAR MEETING
(6:30-8:30pm)
I. The meeting was called to order at 6:35 PM by Scott Moote ● Scott Moote conducted the roll call. A quorum of directors is present.
○ Members Present: Scott Moote, Caroline Veale, Dan Niebaum, Janet Figueroa, Andrea Ruano,
○ Members Absent: ○ Others in Attendance: Erin Feeley
II. Presentations by Community Members and/or Public Comments
None
III. Approval of Agenda ● Dan Niebaum moved to approve the June 09, 2020 amended agenda, striking Items #6 &
#7 from the Consent Section of the Board of Directors Meeting. Caroline Veale seconded. Motion passed. Votes: Scott Moote (Aye) , Caroline Veale (Aye), Dan Niebaum (Aye), Janet Figueroa (Aye), Andrea Ruano (Abstain)
IV. Discussion Items
1. Executive Director Announcements - Erin Feeley will provide COVID-19, legislative, safety & risk management, special education updates and fiscal projection updates.
2. Charter Vision Board Report - Rick from CSMC will report on cash flow, review CharterVision dashboard monthly report and present budget possibilities.
3. Principal Announcements - Dr. McQuestion will provide information on proposed curriculums to be considered for temporary adoption during the COVID-19 pandemic.
V. Consent Calendar/Routine Items of Business
All items listed under the Consent Calendar are considered by the Board in one action. There will be no discussion of these items prior to the time the Board votes on the motion, unless members of the Board, staff, or public request specific items to be discussed and/or removed from the Consent Calendar.
1. Approval of Minutes from the May 12, 2020 Board of Directors Meeting 2. Approve/ratify recommended actions on the personnel activity list 3. Approve/ratify check registers 4. Approve agreement with Schola solutions for continued communications 5. Approve three year audit contract with Wilkinson Hadley King & Co. 6. Approve one year agreement (2020-2021) with Stepping Stones Group, dba StaffRehab, a
subsidiary of Pediatric Therapy Services, LLC for Special Education Contract Services 7. Approve services addendum with Stepping Stones Group, dba StaffRehab, a subsidiary of
Pediatric Therapy Services, LLC for Adam Franken 8. Approve the 2020-2021 independent contractor agreement with Palomar Family Counseling
Service, Inc. for individual and group counseling services 9. Approve the renewal agreement for Universal Earthquake Insurance (20-21) 10. Approve the contractor renewal agreement for Cross Country Education 11. Approve the LifeTouch Yearbook 2020-2021 Agreement 12. Approve the Bright Arrow 2020-2021 mass communication operating agreement and invoice
● Caroline Veale moved to approve the Consent Calendar/Routine Items of Business. Dan
Niebaum seconded. Motion passed unanimously. Votes: Scott Moote (Aye), Caroline Veale (Aye), Andrea Ruano (Aye) Dan Niebaum (Aye), Janet Figueroa (Aye)
VI. Discussion/Action Items
1. Temporary adoption of iXL Math for grade tk-2 during the COVID-19 Pandemic Executive Director’s Recommendation: Approve
● Caroline Veale moved to approve Temporary adoption of iXL Math for grade tk-2 during the COVID-19 Pandemic. Andrea Ruano second. Motion passed unanimously. Votes: Scott Moote (Aye), Caroline Veale (Aye), Andrea Ruano (Aye) Dan Niebaum (Aye), Janet Figueroa (Aye)
2. Temporary adoption of Aleks Math for grades 3-8 during the COVID-19 Pandemic ● Caroline Veale moved to approve Temporary adoption of Aleks Math for grades 3-8
during the COVID-19 Pandemic. Dan Niebaum second. Motion passed unanimously. Votes: Scott Moote (Aye), Caroline Veale (Aye), Andrea Ruano (Aye) Dan Niebaum (Aye), Janet Figueroa (Aye)
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3 . Temporary adoption of Wonders ELA for grades tk-8 during the COVID-19 Pandemic
● Caroline Veale moved to approve the Temporary adoption of Wonders ELA for grades tk-8 during the COVID-19 Pandemic. Janet Figueroa second. Motion passed unanimously. Votes: Scott Moote (Aye), Caroline Veale (Aye), Andrea Ruano (Aye) Dan Niebaum (Aye), Janet Figueroa (Aye)
4. Temporary adoption of Studies Weekly for Science and Social Studies for grades tk-6 during the COVID-19 Pandemic
● Caroline Veale moved to approve theTemporary adoption of Studies Weekly for Science and Social Studies for grades tk-6 during the COVID-19 Pandemic . Dan Niebaum second. Motion passed unanimously. Votes: Scott Moote (Aye), Caroline Veale (Aye), Andrea Ruano (Aye) Dan Niebaum (Aye), Janet Figueroa (Aye)
5. Presentation and motion to approve the COVID-19 Operations Written Report for submittal to the California Department of Education
● Janet Figuero moved to approve the COVID-19 Operations Written Report for submission to the California Department of Education. Caroline Veale second. Motion passed unanimously. Votes: Scott Moote (Aye), Caroline Veale (Aye), Andrea Ruano (Aye) Dan Niebaum (Aye), Janet Figueroa (Aye)
6. Local School Wellness Policy- Extension of Adoption to 2021 ● Information only - No Action needed
7. A motion to approve the 2020-2021 insurance proposal from CharterSafe, JPA ● Caroline Veale moved to approve the 2020-2021 insurance proposal from CharterSafe,
JPA. Dan Niebaum second. Motion passed unanimously. Votes: Scott Moote (Aye), Caroline Veale (Aye), Andrea Ruano (Aye) Dan Niebaum (Aye), Janet Figueroa (Aye)
8. Approve the 2020-2021 Consolidated Application (ConApp) used by the California Department of Education to distribute categorical funds
● Dan Niebaum moved to approve the 2020-2021 Consolidated Application (ConApp) used by the California Department of Education to distribute categorical funds . Janet Figueroa second. Motion passed unanimously. Votes: Scott Moote (Aye), Caroline Veale (Aye), Andrea Ruano (Aye) Dan Niebaum (Aye), Janet Figueroa (Aye)
9. Approve the annual resolution for the Education Protection Account
● Caroline Veale moved to approve the Education Protection Account. Dan Niebaum second. Motion passed unanimously. Votes: Scott Moote (Aye), Caroline Veale (Aye), Andrea Ruano (Aye) Dan Niebaum (Aye), Janet Figueroa (Aye)
10. Discussion of Forms of Communication to all School Stakeholders ● Discussion Only - No Action Needed
VII. Closed Session
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1. In accordance with Government Code Section 54957, the Board will meet in closed session to consider: PERSONNEL MATTERS-(None)
2. In accordance with Government Code Section 54956.8, the Board will meet in closed session to consider: REAL ESTATE MATTERS- (None)
3. In accordance with Government Code Section 54957.6, the Board will meet in closed session to consider: PUBLIC EMPLOYEE EVALUATION (None)
4. In accordance with Government Code Section 54956.9, the Board will meet in closed session to consider: CHARGE OR COMPLAINT INVOLVING INFORMATION PROTECTED BY FEDERAL LAW (None)
5. In accordance with Government Code Section 54956.9, the Board will meet in closed session to consider: CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION (Gov. Code section 54956.9(d)(4).): (1 matter])
Reconvene to Open Session VIII. Action Items Considered in Closed Session - No Reportable Action to Considered ADJOURNMENT - 7:54 PM
● Caroline Veale moved to adjournment of the meeting. Janet Figueroa second. Motion passed unanimously. Votes: Scott Moote (Aye), Caroline Veale (Aye), Dan Niebaum (Aye), Janet Figueroa (Aye) Andrea Ruano (Abstain)
Approved on:_______________ Signature of Secretary:___________________________________
Signature of Board Member:_______________________________
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NWEA121 NW Everett StPortland, OR 97209United States
Bill To Amount DueBella Mente Montessori Academy1737 W. Vista WayVista CA 92083United States
$5,700.00
Due Date: 7/31/2020
Partner ID PO # Terms Due Date
17797 Net 30 7/31/2020
Quantity Description Rate Amount
475 MAP Growth K-12 $12.00 $5,700.00
Subtotal $5,700.00
Tax $0.00
Total $5,700.00
Amount Paid $0.00
Amount Due $5,700.00
Prices are listed net of all taxes and additional charge imposed by any local, state, federal or other governmental authorities, withholding and value added taxes. Subscriber agrees that it is solely responsible for payment of any such assessments.
We accept payment via credit card, ACH, wire transfer or check in US dollars drawn on a US bank.
• To pay by check, please include the Invoice number and mail to our address above.• To pay via credit card, please log into the secure Partner Portal at www.nweaportal.org. Go to the Invoices section to view and pay your Invoice.• To pay by ACH or wire transfer, provide the following to your bank:
Beneficiary Bank's ABA: 123002011Beneficiary Bank's Name: Key BankBeneficiary Bank's Address: 1211 SW 5th Ave Suite 577, Portland, OR 97204Beneficiary's Account Number: 379681088355Beneficiary's Name: NWEABeneficiary Bank's SWIFT Code: KEYBUS33
IMPORTANT: PLEASE INCLUDE THE NAME OF YOUR ORGANIZATION AS IT SHOWS ON THIS DOCUMENT ALONG WITH THE INVOICE NUMBER ON YOUR PAYMENT. If your bank transfer has no way to include this information, please send us an email so that we know to expect our payment. Otherwise your payment may be applied to an incorrect account.
Administrative Review Preparation, Professional Development & General School Nutrition Consulting Services
Bella Mente Montessori Academy School Year 20-21
Scope of Work
Problem On March 13, 2020 state-wide school closures were announced, immediately altering the landscape of the school nutrition industry. Following the school closures, emergency meal service programs were implemented to address hunger and food insecurity while school is out, and in accordance with Governor Newsom’s mandate for schools to continue providing meals to families. The entire meal service program is uncharted territory, requiring child nutrition directors to build systems on the fly, and adapt to a new reality in the absence of clear state and federal guidelines. The nature of the COVID-19 outbreak means that staff health and safety are of great concern during the emergency meal service operations. This has also resulted in many staff being excluded from the workplace due to underlying health risks but being paid while they are at home. Staff who are able to attend work must avoid gathering in large groups and practice social distancing. All of these COVID-19 related issues present a unique opportunity to engage staff in an e-Learning program that will help assist them in their daily tasks (for those working in person) and continue to foster the professional development of staff who are working from home. Over the past several years, USDA has instituted a new set of regulations, nutritional meal patterns, and fiscal accountability standards for school nutrition programs. USDA now requires professional standards for school nutrition professionals at all levels. These training and hiring professional standards have one goal: to help ensure the success of school nutrition staff. Training must be job-specific and intended to help employees perform their duties well. As an increasing amount of oversight has been placed on school nutrition programs nationwide the USDA Administrative Review (AR) process was instituted. The complexity of the various rules, regulations, and training standards has significantly increased the administrative burden on Child Nutrition Departments and School Administrators. The COVID-19 outbreak and corresponding emergency meal services present numerous challenges to school nutrition departments. Regulations are changing daily as policy guidance, health and safety rules, and the nature of the epidemic evolve. All program staff, including those at work and those working from home stand to benefit from a coordinated effort to provide training and technical assistance to them during the school closures. Overall there is an increased need for assistance the school nutrition department which may be addressed through the scope of work herein. Solution LunchAssist was formed in 2016 with a simple mission: to provide inspiration, support and guidance to school nutrition professionals so they can focus on what matters most. LunchAssist was founded on the notion that School Nutrition Professionals need more support - in all areas of operation. And that support should be simple, easy, and inspiring. Today, LunchAssist helps School Nutrition Professionals around the country navigate complex regulations and empowers them to return their primary focus on the reason they started working in the field to begin with – to feed children well. During the COVID-19 outbreak, LunchAssist has shifted its focus to providing emergency training and technical assistance to programs responding to the disaster. Our organization has been on the pulse of updated state and federal nutrition policies, employee health and safety regulations, and strategies to mitigate risk and overcome obstacles faced by child nutrition programs. The LunchAssist Community in an e-Learning platform has been designed specifically for child nutrition professionals in response to the COVID-19 outbreak. The platform is easy to navigate, full of stimulating and inspiring content, and updated regularly to address the latest trends in child nutrition training needs. Our training
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resources are created with our core values in mind, translated into Spanish, and meet all of the guidelines set form in the USDA Professional Standards. Trainings are being developed weekly to address current trends, issues, and to engage staff during this crisis. Though the platform is optimized for the online user, training may be obtained in many ways: in person, online, through paper worksheets, webinars, and more. This provides a much-needed solution to meet training needs online in lieu of group meetings during SY 20-21. Utilizing the professional expertise of a former Child Nutrition Director and Registered Dietitian, the school will be provided with the necessary technical assistance to ensure a successful Administrative Review. This includes orientation to the review process, assistance with the OAT, and preparation for the On-site Review. All documents and reports will be examined and revised as necessary to ensure that only complete, compliant and concise information is provided to the California Dept. of Education. We will assist the school in making modifications to menus, policies, procedures, and practices as needed, making these corrections prior to the initiation of the review. Organization tools and timelines will ensure the process is completed according to schedule. We will also provide staff training and guidance to ensure the sites are comfortable with everything that is expected of them during the review. This solution will alleviate much of the burden and disruption caused by the USDA Administrative Review, increase operational efficiencies, and provide peace of mind to staff. Risk of corrective action, including fiscal action, will be minimized. And a partnership will be formed between our team and your school staff in order to enhance your overall program and the meal service provided to your students. All documents and reports will be examined and revised as necessary to ensure that only complete, compliant and concise information is provided to the California Department of Education for the SY 2020 Administrative Review. When modifications to policies, procedures or practices are needed, we will assist in making these corrections and setting up a plan so that future practices are compliant. Organization tools and timelines will ensure all processes are completed according to appropriate schedules. If technical assistance is needed, we will support the school in setting in place the appropriate interventions to reach compliance. The aim is to correct items before the CDE review in order to present only compliant documents to the auditor. When corrective action is unavoidable, we will seek to institute changes before the auditor’s directives and show evidence of improvement as early as possible. A partnership will be formed between our team and your staff in order to enhance your overall program, support the evolving types of meal services provided to your community, and strengthen you team. Our goal is to form a lasting partnership that greatly benefits the students, staff, and administration and helps you focus on what matters most. Scope of Work to be Provided
1. Serve as School’s Administrative Review (AR) liaison and expert.
• Provide an orientation to the AR procedures and an overview of what to expect.
• Provide organizational tools and timelines for meeting AR deadlines.
• Provide technical assistance with questions and problems.
• Ensure documents are proofread and corrected before submitting to the state.
• Ensure on-site documents are well organized for the On-site Review.
• Ensure staff is prepared for what to expect throughout each stage of the AR.
• Minimize the risk of corrective and fiscal actions to the lowest level possible.
• Provide assistance in completing any Corrective Actions through the end of the audit.
2. Assist the Child Nutrition team in understanding, completing and submitting the Off-site Assessment Tool (OAT).
• Provide a detailed orientation to and assistance completing the OAT.
• Guide the collection and completion of necessary reports, policies and worksheets. • Review all documents and provide guidance for revisions as needed.
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• Guide the creation of policies when needed (for those areas that are new or missing).
• Specifically assist with the review and completion of reporting for the following areas: o Meal Access and Reimbursement
Eligibility documents Verification documents Meal counting and claiming procedures
o Meal Pattern and Nutritional Quality Meal Components and Quantities
• Menu Production Records Dietary Specifications and Nutrient Analysis
o Resource Management Paid lunch equity Revenue from non-program foods Procurement policies and the Procurement Review
o General Program Compliance Local School Wellness Policy Smart Snacks Professional Standards
o Other Federal Program Reviews as applicable Afterschool Meal Supplements (Snacks)
3. Assist the Child Nutrition Services team in understanding, preparing for and organization for the On-site
Review.
• Provide a detailed orientation to the On-Site Assessment Tool
• Guide the school/district in the collection of necessary files, binders, procedures and other documentation required for the On-site Review.
• Provide electronic file organization to minimize review time on site.
• Review all documents and provide guidance for revisions as needed in order to comply with regulations and minimize risk.
• Guide the creation of policies when needed (for those areas that are new or missing).
4. Provide High Quality e-Learning: Provide a comprehensive e-Learning Platform that addresses the professional development and engagement of all program staff during the COVID-19 outbreak.
• Partner with program staff to develop content and trainings that are relevant and timely to your team.
• Grant access to the e-Learning platform that meets all USDA Professional Standards with individual logins and tracking tools for each school nutrition professional at BMMA.
• Provide lessons that meet the specific needs of the school, support health, safety, and compliance during COVID-19, and support all USDA and CDE annual training requirements. Trainings modules shall include:
i. At least four hours of back to school training modules in preparation for a remote start of the school year training.
ii. Monthly lessons for the school year training. iii. Additional lessons over the summer or during the school year as requested. iv. Lessons and webinars to assist staff in utilizing the e-Learning platform.
• Tracking and evaluation tools will be available for assessing staff compliance and maintain records.
• Organizational tools and timelines for project management
• Ongoing technical assistance with questions and problems.
5. Provide Dietitian Services in order to help with oversight of the meal vendor. • Evaluate menus for nutrient content and compliance with applicable regulations.
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• Ensure all menus meet guidelines prior to the week of targeted menu review. Assist with the preparation of menu compliance documents for the auditor in order to mitigate the risk of corrective action.
6. Provide general school nutrition management consultation services, including COVID-19 specific
consulting for managing emergency meal services. • Assist the school in understanding and correcting various aspects of the National School Lunch
Program, School Breakfast Program and other special programs including those related to COVID-19. • General operations relating to program eligibility activities . • Review of various documents and reports that may be examined and revised as necessary to ensure
that only complete, compliant and concise information is provided to the California Department of Education.
• Assistance with organizational tools and timelines to ensure annual processes are completed according to schedule.
• Provide assistance with revising policies and procedures as needed such as Wellness Policies, Food Safety Plans, Collection Procedures, etc.
• Provide training support, brainstorming, and technical assistance as needed. • Other duties as required, requested, and agreed upon.
Compensation • Work performed remotely will be billed at a rate of $85 per hour.
o Estimated ~3-7 hours per month
• Not to exceed $5,000 per fiscal year. If BMMA is not selected for an AR for SY 20-21, total will not exceed $4,000 per fiscal year.
• Total amount will be billed at one time during fall 2020 to align with procurement standards.
Recommendations “Ms. McNeil’s knowledge of various food handling, safety, and government codes on the National School Lunch and Breakfast programs is excellent. She not only demonstrates a high level of knowledge of the global issues of the programs, but is also intimately knowledgeable about the daily details.” Vincent J. Christakos, Assistant Superintendent of Business Services, Hemet Unified School District "Jen is an amazing person overall. Great personality and very knowledgeable about NSLP. She helped us pass our AR with zero findings!!” Elicinda Serrano, Child Nutrition & Office Manager, Lashon Academy in Los Angeles, CA “Ms. McNeil has eight years of increasing experience managing school nutrition programs. She knows the industry well and is happy to share her knowledge in a clear, relatable manner that helps school nutrition professionals to understand and retain the information.” Courtney Hardoin, MS, RD, Nutrition Education Consultant, California Department of Education
Contact Jennifer McNeil, RDN I (760) 518-4706 I [email protected] I www.lunchassist.org
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NSLP Contract - Bella Mente- 2020 - 2021
Page 1 of 7
Owner, Claye Cantwell,
1655 Broadway, Unit 12
Chula Vista, CA 91911
Top Notch Catering Contract
Bella Mente Charter School
This Catering Contract (“Contract”) is entered into on July 1st, 2020 by Top N Catering, LLC dba Top Notch
Catering with its principal place of business provided above (“TNC”), and Bella Mente Charter school, a
California nonprofit public benefit corporation operating the Bella Mente Montessori Academy with its
primary place of business at 1737 W. Vista Way, Vista Ca 92083 (BMMA) for school breakfast and lunch
services.
Recitals
WHEREAS, BMMA desires TNC to provide breakfast and lunch meal services to its students; and
WHEREAS, TNC desires to provide such services to BMMA and its students on a fixed fee per meal basis.
THEREFORE, both parties agree as follows:
Agreement
I. Top Notch Catering Responsibilities
A. Delivery Requirements. TNC is responsible for the timely delivery of all meals to BMMA at
the time specified by BMMA. Unless BMMA gives 24-hour notice to TNC stating
otherwise, TNC must deliver lunches and breakfast (for the following day) daily, Monday
through Friday excluding school holidays, to BMMA at the address above by 10:15 am.
TNC is responsible for providing Cambros or other forms of insulation to maintain the
proper temperature for lunch components, including milk, during transportation. BMMA
may use the Cambros or other insulations, such as the refrigerator (True Manufacturing
Co./Model TR2R-2S) and standing warmer (Henny Penny/ Model HC-900) that have been
provided to BMMA by TNC, to maintain temperatures after delivery without cost,
provided the items are returned to TNC. TNC will include disposable serving trays, utensils
and napkins in sufficient quantity for the number of lunches ordered. On minimum days,
TNC must have meals delivered by 9:30am. BMMA will provide TNC with a school
calendar.
B. Meal Price. The cost per meal is listed below is agreed upon by both parties:
a. Lunch: $3.21
b. Breakfast: $1.80
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C. Menu Preparation and Approval . No later than the 15th day of each month, TNC will
provide BMMA for its approval of the monthly menu covering all meals to be served the
next month. BMMA may adjust the menu items by providing notice to TNC on or before
the 20th day of each month. TNC will then post the menu on Boonli’s website by the 20th of each month for review by BMMA students and their families. TNC agrees to
accommodate meal orders placed or cancelled by the students and their families through
Boonli’s website as late as 6:00 PM for the following day.
D. Field Trips . Upon five day notice from BMMA, TNC agrees to deliver sack lunches for the
numbers of students participating in a field trip at the time specified within such notice.
E. Food Preparation. TNC shall ensure that each meal provided to BMMA under this contract
meets the minimum nutritional content requirements for reimbursement under the
National School Lunch Program and School Breakfast Program (“NSLP/SBP”). TNC shall
operate in accordance with current NSLP/SBP regulations, and shall comply with all other
United States Department of Agriculture (“USDA”) regulations regarding food service
vendors, including those specified for commercial food service if applicable. TNC shall
cover the costs for any meals that are declined reimbursement under the NSLP/SBP
standards.
F. Recordkeeping . TNC agrees to provide lunch preparation documentation by using the
yield factors for each food item as listed in the USDA’s Food Buying Guide when
calculating and recording the quantity of food prepared for each meal. TNC will maintain
full and accurate records and production worksheets to documents:
a. The menus provided to BMMA during the term of this Contract.
b. A list of all meal components of each meal;
c. An itemization of the quantities and portion sizes of each component used to
prepare each meal;
d. Recipes, Nutritional Fact labels, and any other necessary Child Nutrition (“CN”)
labels or product specification sheets related to the menu serves;
e. Cost records, such as invoices, receipts or other documents that show the
purchase, procurement or availability to TNC of the meal components and
quantities itemized in the meal production records; and
f. An accurate count, on a daily basis, of the numbers of meals, by meal type,
prepared for BMMA, including the number of meals requested by BMMA in
writing.
g. All required documents will be provided to BMMA to ensure meal compliance by
the 15th of each month.
TNC shall retain these records and all other records relating to this contract in its
possession for five (5) years after the expiration to termination of this Contract. Upon
request, TNC shall make all accounts and records pertaining to this contract available to
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BMMA, any account or auditor retained by BMMA, representatives of the Department of
Education, USDA, the US General Accounting Office, and the USDA Office of Inspector for
audits or administrative reviews at a reasonable time and place. TNC shall surrender all
record pertaining to its operation of the food service to the School Food Authorities upon
termination of the Contract.
G. Invoicing. TNC shall provide BMMA an invoice no later than the 5 th day of each month,
which itemizes the previous month’s meal delivery. TNC agrees to forfeit payment for
meals that are:
a. Not ready within an hour of the agreed delivery time;
b. Discovered, within 24 hours of delivery, to have been spoiled or unwholesome at
time of delivery; or
c. Do not otherwise meet the meal requirements contained in this Contract.
In cases of TNC’s nonperformance or noncompliance, TNC agrees to pay BMMA for any costs
BMMA incurs to obtain meals from another source, and any reasonable damages incurred by
TNC’s nonperformance.
H. Certifications. TNC shall possess and maintain current all applicable certifications and permits
required by law, and will provide BMMA copy of current health certifications for the food service
facility in which it prepares meals for BMMA and the NSLP/SBP. TNC shall comply with all
applicable state and federal health, sanitation, and food preparation requirements at all times.
TNC shall ensure that wholesome ingredients are used, that all food is properly stored,
prepared, packaged, and transported and that any substance the food contact or is used in
conjunction with the food is handles to ensure that it doesn’t not become contaminated.
I. Subcontracting. TNC cannot subcontract portions of the Contract.
J. Quality Control Inspections. TNC shall conduct random service inspections at the delivery site to
ensure meal service staff, delivery drivers, and the meal program adhere to guidelines and
Contract specifications. TNC agrees to provide BMMA staff and representatives access, with 24
hour notice, to all of its facilities and records for purpose of inspection and audit.
K. Refrigerator and Cambro. TNC will be responsible for fixing or replacing any existing equipment
that is of TNC property. TNC will be leaving all existing equipment from the following year of the
2019-2020 school year such as the refrigerator and standing warmer.
L. Pickup and Loss/Replacement of Equipment. TNC is responsible for any loss or damage to
equipment owned by BMMA while at TNC’s facilities. TNC agrees to pick up any food service
equipment left during delivery from the delivery site the following day. TNC is responsible to
maintain inventory of such meal service equipment, and may bill BMMA for any equipment that
is lost, damaged or not returned to TNC.
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M. Buy American . The vendor must notify the SFA in writing at least 10 days prior to delivering a
nondomestic agricultural commodity or product and request prior approval for delivery of a nondomestic agricultural commodity or product. This written notification must list alternative domestic substitutes for the SFA to consider and provide an explanation for the following:
a. Why the domestic product is not produced or manufactured in sufficient and reasonably available
quantities of a satisfactory quality; and/or
b. Why competitive bids reveal the cost of the domestic product is significantly higher than the
nondomestic product
II. BMMA Responsibilities
A. Delivery Schedule. BMMA shall provide TNC its academic calendar showing all scheduled
minimum days, holidays, etc., and BMMA shall provide at least 24 hour notice of any
changes to its schedule or delivery requirements.
B. Meal Count-Orders and Estimates . BMMA shall notify TNC three (3) days in advance if
there is to be a special order out of the normal meal order pattern.
C. Menu Changes and Approval. If TNC has timey provided BMMA its proposed menu for the
following month by the 15 th day of the current month, then BMMA may adjust menu
items by telephone or other notice by the 20 th day of each month. For each day TNC
provides the proposed menu to BMMA after the 15th, BMMA’s deadline will be postponed
an additional day. BMMA will promptly report the discovery of any meals found to have
been spoiled or unwholesome at the time of delivery, or that do not otherwise meet the
meal requirements in this contract, within 24 hours of acceptance of the meals.
Documents to ensure compliance are due by the 15th of each month with the menus.
D. Price and Quality Control. BMMA retains control over all prices, including price
adjustments, for meals served to its students under this Contract, and BMMA controls the
quality, extent, and general nature of the food service operation.
E. Staffing. BMMA will ensure that a school representative is available at the specified time
on each delivery date to receive the requested number of meals. BMMA will provide
personnel to serve the meals, and to collect any food service equipment that TNC left at
the time of delivery for pickup by TNC the following day.
F. NSLP/SBP Compliance . BMMA will provide TNC any notices of changes in the food service
requirements of the NSLP/SBP received from the Department of Education. It is TNC’s
sole responsibility to review the food service requirements of the NSLP/SBP, and
implement any changes in those requirements.
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G. Payments . BMMA agrees to pay TNC the amount presented on the monthly invoice
within 30 days of receipt, less any discrepancies or disputed charges for which BMMA
provides TNC notice within five (15) business days after receipt of the invoice. BMMA and
TNC agree to resolve any discrepancies or disputed charges in a timely manner.
H. Buy American . The SFA shall maintain documentation outlining the justification for
supporting their use of an exception to the Buy American Provision requirement prior to
accepting nondomestic agricultural commodities or products. This documentation will be
kept on file for the term of the contract plus any extensions and three additional school
years thereafter.
a.The SFA shall monitor the contract to ensure that the correct domestic food
components contracted for are delivered as required by 2 CFR , Section 200.318(b)
unless the vendor has received prior approval from the SFA for nondomestic
agricultural commodity or product.
b. The SFA shall monitor the contract to ensure that the correct domestic food
components contracted for are delivered as required by 2 CFR , Section 200.318(b)
unless the vendor has received prior approval from the SFA for nondomestic
agricultural commodity or product.
c.The SFA must ensure the vendor is in compliance with the Buy American Provision
in accordance with their procurement procedures. These procedures, at a
minimum, must include the requirement to include Buy American Provision
language in solicitations and contracts as well as the process for requiring vendors
to certify the domestic percentage of the agricultural food component of
products.
III. Additional Terms
A. Amendments and Waivers. Any term in this Contract may be amended or waived only
with written consent by both parties.
B. Sole Contract . This Contract constitutes the sole agreement of the parties and supersedes
all oral negotiations and prior writings with respect to the subject matter hereof.
C. Notices. Unless otherwise stated above, any notice required or permitted by this Contract
must be in writing and will be deemed sufficient upon receipt when delivered personally
or by courier, overnight delivery service, or confirmed facsimile, 48 hours after being
deposited in the regular mail as certified or registered mail (airmail if sent internationally)
with postage prepaid, if such notice is addressed to the party to be notified at such
party’s address or facsimile number as sent forth below, or as subsequently modified by
written notice.
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D. Severability. If one or more provisions of this Contract are held to be unenforceable under
applicable law, the parties agree to renegotiate such provision in good faith. In the event
that the parties cannot reach a mutually agreeable and enforceable replacement for such
provision, then (1) such provision will be excluded from this Contract, (2) the balance of
the Contract will be interpreted as if such provision were so excluded and (3) the balance
of the Contract will be enforceable in accordance with its terms.
E. Advice of Counsel . Each party acknowledges that, in executing this Contract, such party
has had the opportunity to seek advice of independent legal counsel, and has read and
understood all of the terms and provisions of this contract.
F. Authority to Enter Contract . The parties, and each of them, including each person signing
below on behalf of a party, represent and warrant that their respective signatures are
fully authorized to enter into the terms and conditions states herein, to execute this
Contract, and to bind legally the parties on whose behalf they are signing.
G. Construction of Contract. This contract is entered in the State of California, and the
parties agree this Contract is governed by, construed, and enforced under the laws of the
State of California, and will be interpreted as if all parties participated in this preparation.
H. Jurisdiction. The parties agree that jurisdiction over any litigation arising out of this
contract is in California and that venue will be in the County of San Diego. The parties
submit to such jurisdiction and venue in the event of litigation arising out of this Contract.
I. Obligations Continue Despite Breach. Being found liable for breaching this Contract
and/or paying damages or other amounts arising from such breach does not relieve the
breaching party from its obligations under this contract.
IV. Term of Contract
This contract is the first year of a single year contract under emergency procurement guidelines.
The term of this contract shall begin July 1, 2020 and end June 30, 2021 with no option for
renewal. This Contract may be terminated with or without causes by written notification given
by either party with at least 30 days prior to the date of termination. BMMA has the option to
cancel this Contract if the state or federal government withdraws funds to support the NSLP/SBP.
In the event of cancellation of the Contract, BMMA is responsible for meals that have already
been ordered, assembled, delivered/picked up in accordance with this contract.
VI. Conclusion
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By signing below, I certify that I have read, understand and agree to all of the terms and
conditions listed in this Contract. In witness whereof, the parties hereto have executed this
Contract as of the dates indicated below: Top N Catering, LLC Bella Mente Charter School, a California
nonprofit public benefit corporation _____________________________________ _____________________________________ By: __________________________________ By: __________________________________ Its: __________________________________ Its: __________________________________ Date: ________________________________ Date: ________________________________ Top Notch Catering Bella Mente Montessori Academy 1655 Broadway, Unit 12 1737 W. Vista Way Chula Vista, CA 91911 Vista, CA 92083 (619) 890-4552 (760) 621-8948
27
BELLA MENTE MONTESSORI MAY 2020 LUNCH INVOICE
Date: May 29, 2020 Top Notch Catering 1655 Broadway, Unit 12 Chula Vista, CA 91911 To: Gladys Espino Cost per lunch: $3.21
Lunch (1,930 total ) $6,195.30 Total Amount Due__________________________________________________$6,195.30 Thank you, Claye Cantwell PLEASE MAIL PAYMENT TO: Top Notch Catering 1655 Broadway, Unit 12 Chula Vista, CA 91911
Please see attached spreadsheet for breakdown in numbers.
28
BELLA MENTE MONTESSORI MAY 2020 LUNCH INVOICE
Date: May 29, 2020 Top Notch Catering 1655 Broadway, Unit 12 Chula Vista, CA 91911 To: Gladys Espino Cost per lunch: $3.21
Lunch (1,600 total ) $5,136.00 Total Amount Due__________________________________________________$5,136.00 Thank you, Claye Cantwell PLEASE MAIL PAYMENT TO: Top Notch Catering 1655 Broadway, Unit 12 Chula Vista, CA 91911
Please see attached spreadsheet for breakdown in numbers.
29
PRICE QUOTATION
Page 1
PO BOX 2317Jacksonville, FL 32203-2317
For Inquiries Call: (866) 412-6726 Fax : (000) [email protected]/Institutional
Ship To:BELLA MENTE MONTESSORI ACADEMY1737 W VISTA WAYVISTA CA 92083
Quoted To:BELLA MENTE MONTESSORI ACADEMY Contact Info:1737 W VISTA WAY Jennifer MeekerVISTA CA 92083 760-621-8931
QuoteDate 06/04/20
QuoteNumber 18878916
AccountNumber 1276868
Quote Date Customer PO# Writer Salesperson
06/04/20 Rachele RICHARD DELAY
LN. Item No. Description Qty UOM Price Ext Amt T
1 ___ D1222579 TASKI 1855 XD SCBR PD 1 EA 8882.28 8882.28 N
iQUOTE #: 18878916
iEST DELIV 10-15 BUS DAYS
Quotation Sub-Total $8,882.28
Tax $732.79
Total $9,615.07
000 0620 USC 00000000
30
BELLA MENTE CHARTER SCHOOL- AGENDA ITEM VI.1. TO: Board of Directors FROM: Executive Director DATE: June 29, 2020
SUBJECT: Resolution to add Daniel Niebaum as a Signatory to the Chase Bank Account
ISSUE: To add the Treasurer to the bank account and as a second signer, the bank is requesting a Board Adopted Resolution
BACKGROUND:
In the past, the school was able to submit to the bank copies of the Board of Directors Meeting minutes which reflect an officer transition. The school follows financial policies which are in accordance with FCMAT (Fiscal Crisis and Management Assistance Team) recommendations.
To add a new signatory, the corporation is now required to submit a resolution approved by the Board of Directors which designates those able to sign a check including the individual’s name and their corporation title.
FISCAL IMPACT/ FUNDING SOURCE: n/a
RECOMMENDATION: Approve the resolution to add Daniel Niebaum as a Signatory to the Chase Bank Account.
Respectfully Submitted,
Erin Feeley Executive Director
31
RESOLUTION NO. 2020-06-29-A
RESOLUTION OF THE BOARD OF DIRECTORS OF BELLA MENTE CHARTER SCHOOL
AUTHORIZING THE SIGNING OF CHECKS
WHEREAS, BELLA MENTE CHARTER SCHOOL maintains a checking account at J.P. Morgan Chase & Co to pay
operating expenses and clear debts;
WHEREAS, the Board of Directors hereby designates and authorizes these individuals in the following positions
to sign BELLA MENTE CHARTER SCHOOL checks:
1) Erin Feeley, CEO/Executive Director
2) Daniel Niebaum, Treasurer
3) Scott Moote, President (in the event the CEO/Executive Director is incapacitated and unable to fufill fudiciary
duties as assigned);
WHEREAS, the CEO’s signature is required on all checks;
WHEREAS, 2 signatures, that of the CEO and Treasurer are required for all checks written over $5,000;
WHEREAS, the Board of Directors hereby adopts the Resolution for Signing and Endorsing Checks as the instrument to
properly set forth those authorized to sign checks as well as the names and title of these individuals; and
RESOLVED, that the Board of Directors of BELLA MENTE CHARTER SCHOOL are, and each acting alone is, hereby
authorized and directed to take such further action as may be necessary, appropriate or advisable to implement this
resolution and amendment and any such prior actions are hereby ratified.
CERTIFICATE OF ADOPTION
I, Caroline Veale, Secretary of the Board of Directors of Bella Mente Charter School, a California nonprofit public benefit
corporation, County of San Diego, California, hereby certify as follows:
The attached is a full, true, and correct copy of the resolutions duly adopted at a meeting of the Board of Directors of
Bella Mente Charter School, which was duly held on June 29, 2020, at which meeting a quorum of the members of the
Board of Directors was present; and at such meeting such resolutions were adopted by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
WITNESS my hand this ____ day of June, 2020
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BELLA MENTE CHARTER SCHOOL- AGENDA ITEM VI. 2. TO: Board of Directors FROM: Executive Director DATE: June 29, 2020
SUBJECT: Review and Approve the 2020-2021 Budget
ISSUE: Each year the Board of Directors must approve an operating budget for the following school year by June 30.
BACKGROUND: The school has a conservative operating history and has built a reserve to ensure the school remains fully functional in the certain event of deferral of funds.. Current days of operating cash in the bank are equal to 220 days of operation.
The State Legislature and Governor are expected to come to an agreement to hold schools harmless for fluctuations in ADA in the 2020-2021 school year. The school is expected to be funded at 589.65 ADA, our P2 attendance count for the 2019-2020 school year. To reflect a worse case scenario, the school has assumed a decrease in enrollment in the 2020-2021 school year, equally 563 ADA (Based on a 96% attendance rate).
This budget reflects that with this worst case scenario, Bella Mente is operating conservatively and within budget.
No deficit is expected to be realized in the 2020-2021 school year. This is a cash positive for the school treasury account as depreciation is calculated at $421,473 for the 20-21 fiscal year.
Cost savings which have not been calculated into the budget due to their unknown include the following: reduced energy costs due to energy efficient lighting upgrades in the one story building and solar energy production as well as possible decrease in occupancy time; special education department has managed costs and should see a reduction in contractor staffing expenditures; decreased copier lease cost and internet provider renegotiation which is in progress
FISCAL IMPACT/ FUNDING SOURCE: General Education Supplemental, Supplemental Grants, SB 740 Funding, Special Education Funds, Grants and Fundraisers, EPA funds
RECOMMENDATION: Approve the 2020-2021 budget as presented by Josh Eng of CSMC.
State LCFF Revenue 5,241,572$ 4,933,131$ (308,441)$ Federal Revenue 270,206$ 319,761$ 49,555$ Other State Revenue 923,356$ 707,961$ (215,395)$ Local Revenue 488,289$ 409,964$ (78,325)$ TOTAL REVENUE 6,923,423$ 6,370,817$ (552,606)$
Certificated Salaries 2,465,253$ 2,059,235$ (406,018)$ Classified Salaries 705,040$ 587,411$ (117,629)$ Benefits 758,735$ 732,997$ (25,738)$ TOTAL PERSONNEL EXPENSES 3,929,028$ 3,379,643$ (549,385)$ Books and Supplies 275,357$ 294,178$ 18,821$ Services and Other Operating Expenses 1,142,414$ 1,151,721$ 9,307$ Capital Outlay 421,473$ 421,473$ -$ Other Outgoing 854,067$ 1,072,116$ 218,049$ TOTAL OTHER EXPENSES 2,693,311$ 2,939,487$ 246,176$ TOTAL EXPENSES 6,622,339$ 6,319,130$ (303,209)$
This charter school uses the following basis of accounting:x Accrual Basis (Applicable Capital Assets / Interest on Long-Term Debt / Long-Term Liabilities objects are 6900, 7438, 9400-9499, and 9660-9669)
Modified Accrual Basis (Applicable Capital Outlay / Debt Service objects are 6100-6170, 6200-6500, 7438, and 7439)
Est. Actuals
Description Object Code Prior Year Unrest. Rest. Total
A. REVENUES
1. LCFF Sources
State Aid - Current Year 8011 3,261,962.00 3,103,268.00 3,103,268.00
Education Protection Account State Aid - Current Year 8012 117,846.00 108,100.00 108,100.00
State Aid - Prior Years 8019 (15,228.00) 0.00
Transfer of Charter Schools in Lieu of Property Taxes 8096 1,876,992.00 1,721,763.00 1,721,763.00
BELLA MENTE CHARTER SCHOOL- AGENDA ITEM VI. 3. TO: Board of Directors FROM: Executive Director DATE: June 29, 2020
SUBJECT: Review and Approve removal of minimum wage escalator for Classified Salary Schedule in 2020-2021 and 2021-2022 schedules (prior approval in May 2019 to correspond with California minimum wage increases)
ISSUE: The school must make fiscal decisions which ensure solvency for years to cme.
BACKGROUND: Bella Mente is currently using an hourly salary schedule for classified staff which was adopted in 2019. The adopted classified hourly salary schedule removed the first five rows across all columns. While the Range numbers remained the same, the salary schedule table moved up to accommodate these five rows.
The increase was initially proposed to celebrate the work of the current classified staff. It also acted to attract new talent to the school. In addition, at a higher rate, the school proposed a more robust job description and more developed training for its entire Classified Staff. This increase was necessitated by cost of living and minimum wage laws (minimum wage is $12.00 January 1, 2019, $13.00 January 1, 2020, $14.00 on January 1, 2021 going up to $15.00 January 1, 2022).
The largest number of classified staff fall in the Instructional Assistant category. Under the current pay scale as adopted, the following ranges exist. The proposal is to keep the current schedule, 2019-2020, and abandon the 2 outyear increases which would have occurred in the 2020-2021 and 2021-2022 school years. Instead, the Board will approve beginning January 1st, 2021, an increase to the State minimum minimum wage, any hourly amounts which fall below this requirement.
Without the two outyear increases, the school remains competitive to local school districts and charter schools.
IA hourly rates of:
2019-2020: $14.35-$19.29.
2020-2021: $15.45-$20.78
2021-2022: $16.64-$22.37
While most school districts have opted to no longer have Instructional Assistants, Bella Mente would like to continue to develop the use of Instructional Assistants in classrooms. Most charter schools and Districts do not have Instructional Assistants for General Education as we do in our school.
FISCAL IMPACT/ FUNDING SOURCE: General funds
38
RECOMMENDATION: Approve removal of minimum wage escalator for Classified Salary Schedule in 2020-2021 and 2021-2022 schedules (prior approval in May 2019 to correspond with California minimum wage increases)
Respectfully Submitted,
Erin Feeley Executive Director
39
5% increase per yearBella Mente Charter School • PROPOSED CLASSIFIED SALARY SCHEDULE 2019-2020 7.6% increase per rangeLONGEVITY STEPS AT * COMPLETION OF YEARS 10, 15, 20, 25, 30
*10 Years 5% *15 Years 5% *20 Years 5% *25 Years 5% *30 Years 5%
5% increase per yearBella Mente Charter School • PROPOSED CLASSIFIED SALARY SCHEDULE 2020-2021 7.6% increase per rangeLONGEVITY STEPS AT * COMPLETION OF YEARS 10, 15, 20, 25, 30
*10 Years 5% *15 Years 5% *20 Years 5% *25 Years 5% *30 Years 5%
5% increase per yearBella Mente Charter School • PROPOSED CLASSIFIED SALARY SCHEDULE 2021-2022 7.6% increase per rangeLONGEVITY STEPS AT * COMPLETION OF YEARS 10, 15, 20, 25, 30
*10 Years 5% *15 Years 5% *20 Years 5% *25 Years 5% *30 Years 5%
BELLA MENTE CHARTER SCHOOL- AGENDA ITEM VI.4. TO: Board of Directors FROM: Executive Director DATE: June 29, 2020
SUBJECT: Review and Approve proposal to reduce new employee prior experience credit from 10 years to 5 years (certificated); 5 years to 1 year (classified)
ISSUE: Due to the economic uncertainty on the horizon, Bella Mente must look for ways to ensure fiscal responsibility in the coming years.
BACKGROUND: From our inception through the 2018-2019 school year, all staff were eligible to receive credit for up to 5 years of equivalent work experience. For the 2019-2020 school year, an increase was approved by the board of directors to increase this to 10 years of equivalent work experience.
This decrease in transferable equivalent work experience will allow us to keep the cost of any new hires under control during these tight times.
This approved adoption impacts new hires only. It does not impact current employees who are grandfathered in at their current levels.
FISCAL IMPACT/ FUNDING SOURCE: Potential to control costs for up to a possible additional 5 columns for more experienced new hires.
RECOMMENDATION: Approve proposal to reduce new employee prior experience credit from 10 years to 5 years (certificated); 5 years to 1 year (classified)
