Date: Meeting type: Regular Special Meeting was called to order at: Members present: Members absent: Invited guests: First: Second: Vote: Amendments: Motion to Approve: First: Second: Vote: Revised Gryphon Logo The art team and some art students revised the original logo. Our original design was more geared toward a mascot costume--this current logo seems more formal, classical and strong. VIII. Governance No updates since the workshop. unanimous none VII. Public Comment Executive Director Report i. i. IX. Motion to Approve: VI. ii. No updates since the workshop. The budget is tracking fine. No significant changes. We did receive the school finance award for this year! Repairs and Maintenance was running over budget, but some things were put in the wrong place. That has been fixed for the next month. Treasurer/Finance Report Tiffany Goedjen January 26, 2016 Regular Meeting III. V. John Schwirtz Recitation of Pledge of Allegiance IV. Kathy Oberstar Reports and Discussions unanimous Pete Larson II. I. Agenda Item Call to Order Recitation of Eagle Ridge Academy's Mission and Vision Statements by Ann Watanabe at 6:01PM Approval of Minutes Board of Directors Meeting Minutes 6:01PM Kathy Oberstar, Erica Higgins, Ashley Hudak, Jason Ulbrich (ex officio), John Schwirtz, Pete Larson April Grabanski, Ann Watanabe, Michelle Mills, Missy Madigan, Tiffany Goedjen, Manisha Datye x Tuesday, February 23, 2016 APPROVED Working Group/task Force Reports Curriculum, Instruction, and Student Achievement (CISA) Update since the workshop: Review and comment will not be in front of the board by March 8. They are still working on purchase agreement of the building. Hiring teams are moving very quickly. Second round is coming soon. We have had many amazing candidates. Two final candidates for the Director of Special Services. Director of Classical Curriculum--we did not feel comfortable bringing forward two final candidates. Only one will be brought to the board interviews. Missy shared a little about the interview process of teacher candidates. The writing samples have been intriguing to read and review. Jason will present information from his trip with Christopher Perrin at the next workshop Read by Pete Larson Approval of Agenda Amendments:
Transcript
Date:
Meeting type: Regular Special Meeting was called to order at:
Members present:
Members absent:
Invited guests:
First: Second:
Vote:
Amendments:
Motion to Approve: First: Second:
Vote:
Revised Gryphon LogoThe art team and some art students revised the original logo. Our original design was more
geared toward a mascot costume--this current logo seems more formal, classical and strong.
VIII.
Governance
No updates since the workshop.
unanimous
none
VII.
Public Comment
Executive Director Report
i.
i.
IX.
Motion to Approve:
VI.
ii.
No updates since the workshop. The budget is tracking fine. No significant changes. We did
receive the school finance award for this year! Repairs and Maintenance was running over
budget, but some things were put in the wrong place. That has been fixed for the next month.
Treasurer/Finance Report
Tiffany Goedjen
January 26, 2016 Regular Meeting
III.
V.
John Schwirtz
Recitation of Pledge of Allegiance
IV.
Kathy Oberstar
Reports and Discussions
unanimous
Pete Larson
II.
I.
Agenda Item
Call to Order
Recitation of Eagle Ridge Academy's Mission
and Vision Statements
by Ann Watanabe at 6:01PM
Approval of Minutes
Board of Directors Meeting Minutes
6:01PM
Kathy Oberstar, Erica Higgins, Ashley Hudak, Jason Ulbrich (ex officio), John Schwirtz, Pete Larson
April Grabanski, Ann Watanabe, Michelle Mills, Missy Madigan, Tiffany Goedjen, Manisha Datye
x
Tuesday, February 23, 2016
APPROVED
Working Group/task Force Reports
Curriculum, Instruction, and Student
Achievement (CISA)
Update since the workshop: Review and comment will not be in front of the board by March 8.
They are still working on purchase agreement of the building. Hiring teams are moving very
quickly. Second round is coming soon. We have had many amazing candidates. Two final
candidates for the Director of Special Services. Director of Classical Curriculum--we did not feel
comfortable bringing forward two final candidates. Only one will be brought to the board
interviews. Missy shared a little about the interview process of teacher candidates. The writing
samples have been intriguing to read and review. Jason will present information from his trip
with Christopher Perrin at the next workshop
Read by Pete Larson
Approval of Agenda
Amendments:
First: Second:
Vote:
First: Second:
Vote:
First: Second:
Vote:
First: Second:
Vote:
unanimous
Missy Madigan
Policy
X. New Business
Consider/Approve February 9, 2016 Executive
Director Report
iii.
Tiffany Goedjen
ii.
Motion to Approve:
Amendments:
Motion to Approve: Manisha Datye
unanimous
Consider/Approve Eagle Ridge Academy
Gryphon Logo
Human Resources
iv.
Amendments:
Manisha Datye
i. 414 - Mandatory Reporting No new changes since the workshop to this policy
i.
iv.
Consider/Approve Board of Directors Seat
Extension for One Year
Amendments:Seats that will be extended--John Schwirtz, Erica Higgins, Tiffany Goedjen, Pete Larson have
been offered and accepted the one-year extension to their seats.
Motion to Approve: Ann Watanabe Ashley Hudak
yea: Ann Watanabe, Missy Madigan, Ashley Hudak, Michelle Mills, Manisha Datye, April
Grabanski, Kathy Oberstar. Abstain: John Schwirtz, Pete Larson, Erica Higgins, Tiffany
Goedjen
iii.
Consider/Approve Revisions to the Bylaws of
the Corporation
Amendments:
Motion to Approve: Kathy Oberstar John Schwirtz
unanimous
ii-i. Bylaws RevisionsWe will be voting on both accepting the bylaws and accepting the seat extensions (if the bylaw
changes are passed)
ii-ii.Seat Extensions - 2 teachers, 1 community
member, 1 parent
iii-i.
1st Read (not intending to vote upon) -
Proposed 2016 Faculty Compensation
Schedule
Presented during the meeting. This was not in the original packet. Much discussion was
focused around why Masters and PhD teachers are less competitive locally than Bachelors. The
HR team focused mostly on making the schedule competitive to attract and retain teachers.
iii-ii.
1st Read (not intending to vote upon) -
Proposed 2016 Principal Compesnation
Schedule
Presented during the meeting. This was not in the original packet. These numbers are
competitive among other schools our size. It is intended that our current principals would
receive a 3% raise--that may move them up one level or potentially two.
First: Second:
Vote:
First: Second:
Vote:
First: Second:
Vote:
at 7:49PM
unanimous
Motion to Approve: Kathy OberstarXII. April Grabanski
Adjourn
vi.
Consider/Approve Executive Director
Employment Agreement for 2017-2018
Amendments:Clarification--this is an extension of Jason's previous contract by one year. Minimal changes
were made (mostly changes to the dates).
Motion to Approve: Pete Larson Missy Madigan
unanimous
v.
Consider/Approve Policy 414 - Mandatory
Reporting
Amendments:
Motion to Approve: Michelle Mills Pete Larson
unanimous
Manisha Datye
Record of Motions
unanimous
John Schwirtz
unanimous
Missy Madigan
Manisha Datye
unanimous
April Grabanski
Tiffany Goedjen
Pete Larson
Kathy Oberstar
iv. Consider/Approve Board of Directors Seat Extension for One Year
IV.
v. Consider/Approve Policy 414 - Mandatory ReportingMichelle Mills
Adjourn
ii.
Pete Larson
Assignments/Action Items
Owner
II.
i. Consider/Approve February 9, 2016 Executive Director Report
XIII.
Consider/Approve Eagle Ridge Academy Gryphon Logo
unanimousApproval of Agenda
I.
unanimous
Vote
vi. Consider/Approve Executive Director Employment Agreement for 2017-2018
Kathy OberstarV. Approval of Minutes
unanimousMissy Madigan
DueDescription of Action Items
IX. Motions
First/Second
Tiffany Goedjen
unanimousPete Larson
Ann Watanabe
yea: Ann Watanabe,
Missy Madigan,
Ashley Hudak,
Michelle Mills,
Manisha Datye, April
Grabanski, Kathy
Oberstar. Abstain:
John Schwirtz, Pete
Larson, Erica Higgins,
Tiffany Goedjen
Ashley Hudak
iii. Consider/Approve Revisions to the Bylaws of the CorporationKathy Oberstar
unanimousJohn Schwirtz
Date:
Meeting type: Regular Special Meeting was called to order at:
Members present:
Members absent:Invited guests:
First: Second:
Vote:
First: Second:
Vote:
First: Second:
Vote:
First: Second:
Vote:
First: Second:
Vote:
First/Second
Tiffany Goedjen
unanimousKathy Oberstar
April GrabanskiXII.
Tiffany Goedjen
Board of Directors Meeting Minutes
8:13PM
Schwirtz, Kathy Oberstar, Erica Higgins, April Grabanski, Manisha Datye, Jason Ulbrich (ex officio)
Missy Madigan, Tiffany Goedjen, Ashley Hudak, Michelle Mills, Ann Watanabe, Pete Larson, John
unanimousMissy Madigan
Amendments:
APPROVEDTuesday, March 8, 2016
x
Amendments:
by Ann Watanabe at 8:13PM
Reports and Discussions
Approval of Agenda
unanimous
III.
Missy Madigan
unanimous
April Grabanski
Missy Madigan
unanimous
i.
Record of Motions
unanimous
Pete Larson
Pete Larson
Missy Madigan
Agenda Item
IX. Motions
Kathy Oberstar
Adjourn
I.
Agenda Item
Call to Order
i. Consider/Approve 2016 Principal Compensation Schedule
Motion to Approve:
XII.
Manisha Datye
Vote
Approval of Agenda
II.
IV.
Adjourn
Motion to Approve:
John Schwirtz
Motion to Approve:
Consider/Approve 2016 Principal Compensation Schedule
Amendments:Jason asked if this was run by BKDA to test against our projections for next year. It hasn't yet, but we can preliminarily approve it based on results of testing for our projections
Motion to Approve:
Michelle Mills
Michelle Mills
Nay: Erica Higgins Yea: All others present
iii.
Consider/Approve Employee Agreement For Emily Alvarez
Amendments:
Motion to Approve: Pete Larson
iii. Consider/Approve Employee AgreementPete Larson
1. Enrollment: 851 as of 2/5/2016; 856 as of 1/8/15; 853 as of 12/3/15; Lower School: 414 Middle School: 225, including 3 to be filled Upper School: 212
2. Director’s Desk a. Met with Piper Jeffrey on February 5 to better understand possible bonding for phase II b. Library Task Force conducted first meeting on February 5. Task force led by Mrs. Erin
Johnson. c. Employee agreement timeline
Date Task Who 29-Jan Employee Agreements reviewed Jason, Kari 8-Feb Employee Agreements (changes) reviewed HR Work Group
26-Feb Employee Agreements (changes) sent to employees Jason, Kari
10-Mar Staffing Requirements determined Leadership Team 17-Mar Employee Agreements sent to employees Kari 1-Apr Employee Agreements signed and returned to HR Employees 12-Apr Employee Agreements reviewed and signed Board
d. Hiring timeline for new positions, see attached e. Visiting Dr. Christopher Perrin on February 16.
i. Shadow as a consultant ii. Discuss hosting a National Classical Charter school Conference
iii. Discuss the founding of a National Classical Charter School Association iv. Assist a new charter school Head Master in Maryland v. CAP will pay half of the cost for travel, lodging and food
f. See Transportation data
3. School of Grammar a. 2nd-5th grade students have finished their ERB tests. By changing test date to January it
eliminated first grade testing. We will not test students on material they have not covered. Reports will be shared with parents at the March 4th parent/teacher conferences.
b. K-3 students are currently finishing their 2nd cycle STEP testing. Data from this will be available in the next report.
c. Lower School and Upper School Parent Coffees have been combined for the remainder of the school year in order to complete a book study on The Gift of Failure by Jessica Lahey. The next coffee is March 8th at 8:00 am in the conference room.
d. General education teacher hiring is starting for 2016-17. Interview team is composed of Melanie Baier, Melissa Merritt, Missy Madigan, and Christine Kelash. 1st interviews for internal candidates are on February 10th.
e. Kindergarten students are performing their external community service project next week. The students will be making Valentine cards for all of the residents who live at the Colony
ERA Board Meeting Packet 02/23/2016 Page 7 of 71
Assisted Living in Eden Prairie. They will be delivering the cards and doing a short program for some of the residents (songs and poems).
4. Schools of Logic and Rhetoric a. Students in grades 6th-8th will be going over their EXPLORE in advisory next week and
talking about what each of the areas mean. Students in grade 9th-10th will be doing the same thing with their PLAN results, and 11th grade with their PSAT results. Once the results have been gone over in class they will be sent home with each child. The School of Rhetoric held their annual Welcome to the School of Rhetoric evening on January 28th. There was a good turn out and many excited students for the 2016-2017 school year.
b. Lower and Upper school parent coffees have been combined for the remainder of the school year in order to complete a book student on The Gift of Failure by Jessica Lahey. The next parent coffee is March 8th at 8:00am in the conference room.
c. The Student Senate has been busy organizing their winter formal to be held on February 13th at Bear Path country club in Eden Prairie. The theme for this year is "A Masquerade Ball". The 6th grade performed their first band and orchestra concerts on February 4th. The 6th grade House is also hosting their first service project of the year on February 13th at Feed My Starving Children.
ERA Board Meeting Packet 02/23/2016 Page 8 of 71
Hiring Predicted Timeline
Due Date Who Due Date Who Due Date WhoPost Job 1/21/2016 KL 1/21/2016 KL 1/4/2016 KLResume Deadline 2/4/2016 KL 2/4/2016 KL 1/18/2016 KLResume Review/Phone Screens 2/8/2016 KL 2/8/2016 KL 1/29/2016 KLIntvw 1 (teacher, leader, etc.) 2/11/2016 JU 2/11/2016 JU 2/10/2016 MBIntvw 2 (Board, Exec Dir, etc.) 2/25/2016 TBD 2/25/2016 TBD 2/19/2016 MBBackground Check, Offer, Negotiate 2/25/2016 KL, TBD 2/25/2016 KL, TBD 2/28/2016 MB, KLBoard Approval 3/8/2016 Board 3/8/2016 Board 4/26/2016 Board
Due Date Who Due Date Who Due Date WhoPost Job 1/4/2016 KL 4/11/2016 KL 4/11/2016 KLResume Deadline 1/18/2016 KL 4/25/2016 KL 4/25/2016 KLResume Review/Phone Screens 2/12/2016 KL 5/3/2016 KL 5/3/2016 KLIntvw 1 (teacher, leader, etc.) 2/24/2016 MB 5/26/2016 TBD 5/26/2016 TBDIntvw 2 (Board, Exec Dir, etc.) 3/30/2016 MB N/A N/A N/A N/ABackground Check, Offer, Negotiate 3/11/2016 MB, KL 6/3/2016 MB, KL 6/3/2016 KK, KLBoard Approval 4/26/2016 Board 6/28/2016 Board 6/28/2016 Board
Due Date Who Due Date Who Due Date WhoPost Job 2/16/2016 KL 2/16/2016 KL 4/25/2016 KLResume Deadline 3/4/2016 KL 3/4/2016 KL 5/10/2016 KLResume Review/Phone Screens 3/8/2016 KL 3/8/2016 KL 5/13/2016 KL Intvw 1 (teacher, leader, etc.) 3/11/2016 ZH 3/11/2016 ZH 5/18/2016 ZHIntvw 2 (Board, Exec Dir, etc.) 3/15/2016 JU 3/15/2016 JU 5/24/2016 JUBackground Check, Offer, Negotiate 3/18/2016 KL 3/18/2016 KL 5/26/2016 KL, Board Approval 3/22/2016 Board 3/22/2016 Board 5/31/2016 Board
Dir of Student Svcs. Dir of Classical Curr & PD Teachers - 1st Round
Speech/ ELL/ Psych SPED Case Manager SPED EA/TA
Teachers - 2nd Round EA/TA Ops
ERA Board Meeting Packet 02/23/2016 Page 9 of 71
Percentage of Year Complete 58.33%
Dashboard Approved Budget
05/19/15 Working Budget Actuals % of Current BudgetGeneral Fund-01
Community Education-04Revenue 148,000$ 148,000$ 106,850$ 72%Expense 138,000$ 138,000$ 95,325$ 69%Net Income 10,000$ 10,000$ 11,526$
All FundsRevenue 9,372,588$ 9,232,242$ 5,340,715$ 57%Expense 9,302,047$ 9,211,183$ 4,885,756$ 53%Net Income 70,541$ 21,059$ 454,960$
Fund Balance RecapPY Fund Balance 1,347,119$ 1,347,119$ 1,347,119$ CY Net income 70,541$ 21,059$ 454,960$ Fund Balance 1,417,660$ 1,368,178$ 1,802,079$ Fund Balance % 15% 15% 20%Days Cash on Hand 87 88 87Cash Flow for Year 900,000$ 900,000$ 1,621,510$
The year to date activity for revenue and expenditures does not include calculations for revenue amounts that were earned by the school during the year, but not yet received, or for expenses incurred by the school that will be paid after the end of the month. These amounts will be calculated and recorded as part of the annual financial audit process.
The projections shown on this report are prepared using both the school leadership's estimates and consultant estimates. This report is prepared for internal use only. This report has not been compiled, reviewed, or audited and should not be relied on for other uses.
The actual year to date activity figures are reported on a cash basis (with the exception of known Account Payables). The numbers in the Budget columns are indicators of where the school will end the fiscal year once all accruals are made.
Eagle Ridge Academy1/31/2016
**NOTES**
Prepared by BKDA
Page 3 of 24
02/12/2016
ERA Board Meeting Packet 02/23/2016 Page 31 of 71
Prior Year Ending Balance
Current Year Ending Balance
AssetsCurrent Assets101 Cash & Investments 1,214,010$ 1,621,510$ 115 Accounts Receivables 25,099$ -$ 118 Due from Other Funds -$ 23,443$ 120 Due from Other Districts 58,392$ 58,392$ 121 PY State Aid Receivable 819,356$ (97,629)$
CY State Aid Receivable -$ 594,463$ 122 Federal Aid Receivable 45,797$ 13,065$ 131 Prepaid Expenses and Deposits 78,519$ 1,732$
TOTAL ASSETS 2,241,173$ 2,214,976$
Liabilities and Fund BalanceLiabilities201 Estimated Salaries and Wages Payable 477,410$ 374,109$ 202 Line of Credit Payable -$ -$ 206 Accounts payable 131,398$ 71,470$ 212 Due to Other Funds 163,007$ 10,000$ 215 Payroll Deductions and Contributions Payable 122,239$ (42,682)$ 230 Deferred Revenue -$ -$
Total Liabilities 894,054$ 412,897$
Fund BalanceFund Balance PY 1,347,119$ 1,347,119$ Net Income to Date -$ 454,960$ Total Fund Balance 1,347,119$ 1,802,079$
TOTAL LIABILITIES AND FUND BALANCE 2,241,173$ 2,214,976$
