ACerS Board of Directors Meeting Minutes, October 26, 2013 Page 1 of 7 BOARD OF DIRECTORS MEETING MINUTES Saturday, October 26, 2013 Hyatt Regency, Montréal, Québec, Canada Board Members Present: Others Present: Richard Brow, President Geoff Brennecka, EIC, PYN George Wicks, Past President John Halloran, Incoming Director David Green, President-elect Edgar Lara-Curzio, Incoming Director Ted Day, Treasurer Tatsuki Ohji, Incoming Director Keith Bowman, Director Kathleen Richardson, President-elect Nominee Elizabeth Dickey, Director Derek Miller, PCSA William Fahrenholtz, Director Joel Moskowitz William Lee, Director Staff Present: Ivar Reimanis, Director Teresa Black Lora Cooper Rothen, Director Megan Bricker Mrityunjay Singh, Director Eileen De Guire Board Member Absent: Sue LaBute Vijay Jain, Director Mark Mecklenborg Robert Schwartz, Director Marcia Stout Non-Voting Board Members Present: David Johnson, Parliamentarian Charlie Spahr, Executive Director 1.0 CALL TO ORDER AND OPENING STATEMENTS President Brow called the meeting to order at 10:00 a.m. He welcomed the board members, guests and staff. The agenda was approved with no additions. 2.0 APPROVAL OF CONSENT AGENDA 2.1 Approval of Previous Board Meeting Minutes - June 2, 2013 Board Meeting - August 2013 Evote 2.2 Acceptance of Committee Reports 2.3 Acceptance of Division Annual Reports 2.4 Approval of Student Material Advantage Chapters - Universidad Autonoma Del Estado De Hidalgo (Capitulo UAEH) – Hidalgo, Mexico - Universidad de Monterrey (Capitulo UDEM) – Neuvo Leon, Mexico - University of California – San Diego On motion by Singh, seconded by Rothen, the Board voted unanimously to approve the consent agenda of October 26, 2013. 3.0 PRESIDENT’S REPORT 3.1. Welcome 2013-2014 Board Members Brow acknowledged the incoming officers and board members: President: David Green President-elect: Kathleen Richardson
Transcript
ACerS Board of Directors Meeting Minutes, October 26, 2013 Page 1 of 7
BOARD OF DIRECTORS MEETING MINUTES Saturday, October 26, 2013 Hyatt Regency, Montréal, Québec, Canada
Board Members Present: Others Present: Richard Brow, President Geoff Brennecka, EIC, PYN George Wicks, Past President John Halloran, Incoming Director David Green, President-elect Edgar Lara-Curzio, Incoming Director Ted Day, Treasurer Tatsuki Ohji, Incoming Director Keith Bowman, Director Kathleen Richardson, President-elect Nominee Elizabeth Dickey, Director Derek Miller, PCSA William Fahrenholtz, Director Joel Moskowitz William Lee, Director Staff Present: Ivar Reimanis, Director Teresa Black Lora Cooper Rothen, Director Megan Bricker Mrityunjay Singh, Director Eileen De Guire
Board Member Absent: Sue LaBute Vijay Jain, Director Mark Mecklenborg Robert Schwartz, Director Marcia Stout
Non-Voting Board Members Present: David Johnson, Parliamentarian Charlie Spahr, Executive Director
1.0 CALL TO ORDER AND OPENING STATEMENTS
President Brow called the meeting to order at 10:00 a.m. He welcomed the board members, guests and staff. The agenda was approved with no additions.
2.0 APPROVAL OF CONSENT AGENDA
2.1 Approval of Previous Board Meeting Minutes - June 2, 2013 Board Meeting - August 2013 Evote
2.2 Acceptance of Committee Reports
2.3 Acceptance of Division Annual Reports
2.4 Approval of Student Material Advantage Chapters - Universidad Autonoma Del Estado De Hidalgo (Capitulo UAEH) – Hidalgo, Mexico - Universidad de Monterrey (Capitulo UDEM) – Neuvo Leon, Mexico - University of California – San Diego
On motion by Singh, seconded by Rothen, the Board voted unanimously to approve the consent agenda of October 26, 2013.
3.0 PRESIDENT’S REPORT
3.1. Welcome 2013-2014 Board Members Brow acknowledged the incoming officers and board members: President: David Green President-elect: Kathleen Richardson
ACerS Board of Directors Meeting Minutes, October 26, 2013 Page 2 of 7
Directors: John Halloran, Edgar Lara-Curzio, Tatsuki Ohji President-elect Nominee: Mrityunjay Singh
Recognize Retiring Board Members Brow acknowledged the retiring officers and board members, thanking them for their many contributions and leadership: Past President: George Wicks Directors: William Fahrenholtz, William Lee, Robert Schwartz
3.2. Annual Conflict of Interest Declaration Brow requested that the board members turn in a signed 2013-2014 Conflict of Interest Declaration.
3.3 2013 Presidential Committee Reports Fellows Review Committee Brow provided an update on the progress of the committee (chair John Kieffer and members Randy Johnson, HT Lin and Jeff Smith). They addressed the non uniformity of nominations, will provide instructions on how nominations should be prepared and submitted, suggested that an advocacy role be added to promote proper nominations. Specific recommendations will be submitted by the committee.
3.4 Strategic Planning for Emerging Opportunities Update Technical Interest Groups (TIGs) Brow discussed the status of the TIGs, explaining their purpose and structure. They are a means for members to organize around a topic. Goals of the TIGs are to attract nonmembers that don’t otherwise have a home in the current division structure, provide a forum for individuals who have an area of interest. The Strategic Planning for Emerging Opportunities committee will continue to have the oversight of TIGs. Over the year, three TIGs have been organized:
Computational Design of Ceramic Materials - lead by Lee Ping
Bioceramic-based Materials for Medical Devices and Regenerative Medicine – lead by Steve Jung
Manufacturing and Cost Issues for Ceramic, CMC and other Advanced Materials – lead by Edmund Moore. Brow suggested that Jay Singh and Tatsuki Ohji connect with this group as they could contribute to the meeting that they are organizing.
Future plans are to determine how to broaden the TIGs, add topics and champions to support them.
3.5 BOD Liaisons to Divisions/Classes (select for 2013-2014) The following assignments were made for 2013-2014:
Division/Class Board Liaison Art, Archaeology, Conservation Science David Green Basic Science Beth Dickey Cements Mrityunjay Singh Electronics Edgar Lara-Curzio Engineering Ceramics Ivar Reimanis Glass & Optical Materials Richard Brow Nuclear & Environmental Technology Vijay Jain and Tatsuki Ohji Refractories Ceramic Lora Cooper Rothen Structural Clay Products John Halloran Whitewares & Materials Mrityunjay Singh Ceramic Educational Council Keith Bowman National Institute of Ceramic Engineering Lora Cooper Rothen
3.6 Purdy Award: Nomination Process Recommendations President-elect Green presented a report addressing an ongoing problem with the Purdy Award process
ACerS Board of Directors Meeting Minutes, October 26, 2013 Page 3 of 7
and suggested a revised process for selecting a winning article.
Green moved, seconded by Bowman, that the Board approve the Constitution procedure manual revisions as outlined in the attachment [Appendix A].
Lee made a friendly amendment, seconded by Bowman, to revise the Constitution procedure manual revisions as outlined in the attachment [Appendix B]. The amended motion carried with six in favor, three opposed and two abstentions (Day and Rothen).
3.6 PACRIM 2017 and ICG 2019 Updates - Brow reported that a MOU was signed in June in San Diego with the PACRIM partners, through 2031,
which formalizes the meeting rotation with ACerS hosting in 2017, 2021, 2025 and 2029.
- Brow reported that ACerS was selected to host ICG XXV in 2019 in Boston, which will take place in conjunction with the 100th anniversary of the Glass and Optical Materials Division.
3.8 President’s Council of Student Advisors Report Chair, Derek Miller, provided an update of the activities of the PCSA. Highlights are that they have moved their annual meeting from January to October in conjunction with the MS&T conference, the science kits are complete and available for sale, and they are conducting fundraising with a goal of $25k per year.
4.0 PARLIAMENTARIAN REPORT [APPENDIX C]
4.1 Subsidiary Division Members On motion by Green, seconded by Reimanis, the Board voted unanimously to establish Subsidiary Division Membership, By-Laws Article BIII. Membership and By-Laws Article BX. Divisions as described in the Parliamentarian’s report.
4.2 Membership Age Requirement On motion by Singh, seconded by Dickey, the Board voted unanimously to amend By-Laws Article BIII.
Membership to remove the membership age restriction.
4.3 BOD Teleconference Participation On motion by Singh, seconded by Reimanis, the Board voted unanimously to amend By-Laws Article BV. Government to establish Teleconference Participation in Board Meetings.
4.4 Election/Ballot Process Revision On motion by Green, seconded by Lee, the Board voted unanimously to amend By-Laws Article BVI. Nominations and Elections and Rules Article RVI. Nominations and Elections as described in the Parliamentarian’s report.
4.5 Location of Du-Co Ceramics Awards Presentation On motion by Singh, seconded by Lee, the Board voted unanimously to amend the venue for the presentation of the Du-Co Ceramics Awards as described in the Parliamentarian’s report.
5.0 FINANCIAL UPDATE
5.1 Year-to-Date Results Day and Spahr reported that the financial performance so far this year is at or ahead of budget, and should remain so for the remainder of the year. Compared to budget, Society revenues are up $282k, CPC revenues are down $4k.
Highlights: - Fees were renegotiated on credit card processing and international mailing - Savings on printing and postage have kept expenses below budget - Are providing an option for Potters Council members to join the AACS division, with the introduction of a
subsidiary membership
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- Art books sales are exceeding expectations - Art magazines tablet editions were introduced in the third quarter, off to a good start with over 800
subscriptions - Advertising is a little soft, but holding our own
5.2 Balance of Year Forecast Spahr reported that the finances should maintain for the remainder of the year. Unknowns at the moment are MS&T results and the Wiley royalties.
5.3 Investment Portfolio Update and Major Fund Bank Balances Day reported that the year-to-date return on investments as of August 31 is 6.6%, and will be closer to 10% as of September 30. Finances overall are very solid. ACerS has almost 12 months of operating expenses in reserves, which exceeds the goal of six months. ACerS is in a very strong financial position.
5.4 2014 Budget Schedule Spahr reviewed the 2014 budget planning schedule with final approval to take place at the January 2014 Board meeting in Orlando.
6.0 EXECUTIVE DIRECTOR’S REPORT
6.1 Operations Update Spahr reported the following highlights: - Accounting and sales software are being updated in the third quarter, which will increase efficiencies,
simplifying the processes and produce greater documentation - CAD suffered a severe malware attack resulting in a hard shutdown of the website for several days,
additional security measures have since been installed to prevent attacks in the future - Signed on with new merchant banking partner (Huntington) to reduce credit card processing costs - Currently conducting due diligence for potential change in auditing firm - Using LinkedIn more for marketing membership, important to participate more in the future, good for
TIG discussion - Open access journals continue to be discussed, China is a contender, as is Japan/Korea. China
doesn’t charge fees to publish and is supported by their government - Meetings revenue is performing very well this year, including preliminary MS&T results so far, even with
the MetSoc split - Will be hosting a new meeting next year, Electrospinning; will still have several meetings next year but
they are smaller than the ones this year - Ceramics Monthly and Pottery Making Illustrated are both exceeding budget, seeing growth in
subscriptions but some softness in the ad market - New art book titles from early in the year have sold well, and other backlist and new releases are also
doing well - DVD sales began slowly, but have built over the year and several strong releases since the spring have
brought the revenue back up - Potters Council is on budget year-to-date; conferences and membership renewals are on track for the
year, some underperformance in new memberships, but renewals are on track
6.2 New Ceramics Expo Trade Show Spahr reported that ACerS was approached by Smarter Shows, a UK based exhibit company, with their plans to launch an annual Ceramics Expo trade show and invited ACerS participation and support: - The first expo will take place in April 2015 in Cleveland - Will provide one-stop-shop for all raw materials, equipment, machinery and technology used in the
ceramic manufacturing supply chain - Run Open Forum (programming track) on exhibit floor; attendance will be free, will be funded by Expo
sales
ACerS Board of Directors Meeting Minutes, October 26, 2013 Page 5 of 7
- Smarter Shows existing shows include Battery Show; Space Tech Expo; Building Test Expo; Electric & Hybrid Vehicle Tech Expo; Aerospace Electrical Systems Expo
This is a good opportunity for ACerS to join in, with no financial risk, gives us the ‘in’ for industry, and ACerS will have an option to develop a conference out of it with possible ways to produce revenue.
6.3 World Kitchen Litigation Spahr reported that our request for a complete dismissal of the case was denied during the hearing in Chicago in August. In ‘discovery’ phase now, although an appeal of the decision, or request for summary judgment, may also be made during this phase. Our lawyers are currently working with the article authors, reviewers and editors to coordinate activities as we proceed.
7.0 STRATEGIC ISSUES AND INITIATIVES
7.1 Goals of International Collaboration and Outreach - MOUs with International Chapters - Division Leadership - Collaboration with International Societies
Due to lack of time, discussion of these topics was deferred.
7.2 Foundation Proposal Brow reviewed the 2008 foundation feasibility study conclusion, relevant to what we want to do today. The previous findings are consistent today - increase the talent pipeline. Goal now is raise $3-5 million and would like ACerS to commit $1 million in matching funds. An advisory committee has been meeting frequently to define the Foundation. ACerS leaders began speaking to Joel Moskowitz in 2011 about the future of ceramic engineering education and have been building on the idea that he brought to ACerS since that time.
Brow reviewed the new mission, which is the same goal as identified in the 2008 survey, central to this is education. Moskowitz was invited to talk to the Board about the general idea then will follow up with more details. Brow reviewed the primary activities, structure and comparisons documents that were distributed.
Moskowitz offered to become the chairman of the Foundation if ACerS wants him to. He is a point in his life where he has the time and inclination to devote to a mission like this. He feels this is the single most important thing in recent years that ACerS will do, it involves all constituents - industry, academia, research. The important thing to note is that there are fewer pure ceramic engineers and action needs to be taken to bring industry and universities together. He read a letter that he drafted for publication in a future issue of the Bulletin [Appendix D]. With the proper structure, everyone will benefit. He told the Board that “This could be one the major things as members of the Board that you will be involved in.” He gives a lot of credit to Charlie Spahr and his group and the Board for making ACerS survive.
Singh thanked Moskowitz for taking this on. He asked that thought be given to how the foundation can have an international focus. Lee agrees that the Foundation needs an international focus. He sees this as a way to involve industry. Bowman added that they’re not dreaming big enough, for example, an opportunity exists in many programs to justify adding these specializations. Don’t help just survive, help to thrive. He suggested looking at the Whitaker foundation in bio medical for example. In materials it’s possible to have the double the number of graduates, could be 2500 instead of 1300. Dickey agrees need to dream bigger, professors are fighting to grow ceramics curriculum in their programs, not just classes, need to reinstitute labs that don’t exist any longer. Reintroduce the curriculum, potential for massive growth. Bring resources to the table to get the academic institutions to invest. There is a perceived disconnect between industry and academia – they do work together in the research. Where does the Society fit in? How can we maximize that these multiple levers of interaction are occurring? Richardson added there needs to be connectivity between education and industry and how ACerS can
ACerS Board of Directors Meeting Minutes, October 26, 2013 Page 6 of 7
serve them.
After Joel finished speaking, a strawman vote was conducted to agree to move forward and approve the proposed Constitution language and concept of the Foundation. Moved by Bill Fahrenholtz, seconded by Ted Day, approved unanimously.
On motion by Rothen, seconded by Day, the Board voted unanimously to approve ‘Ceramic and Glass Industry Foundation’ as the name of the Foundation.
On motion by Bowman, seconded by Dickey, the Board voted unanimously to authorize the Executive Director to spend up to $20k to build the case for support, to be presented to the Board at the Orlando meeting in January.
On motion by Dickey, seconded by Day, the Board voted unanimously to commit $1 million in ACerS matching funds to support the foundation endowment.
Action Items and Next Steps: - Meet with the fundraising firm, ensure we do it in the right sequence - Build the case for support over the next three months, bring to the Board in January/Orlando - Hold a vote to approve the Constitution changes, either evote or in January/Orlando - Build list of potential foundation board members by January/Orlando
8.0 EXECUTIVE SESSION
On motion by Fahrenholtz, seconded by Reimanis, the Board voted unanimously to move into executive session. 9.0 SOCIETY AWARDS
2014 Varshneya Lecture Awards On motion by Lee, seconded by Reimanis, the Board voted unanimously to approve Matthieu Micoulaut as the 2014 Darshana and Arun Varshneya Frontiers of Glass Science lecturer.
On motion by Day, seconded by Green, the Board voted unanimously to approve T.J. Kiczenski the 2014 Darshana and Arun Varshneya Frontiers of Glass Technology lecturer.
11.0 ANNOUNCEMENT OF PRESIDENTIAL COMMITTEES
Green announced plans for three presidential committees.
11.1 Diversity in ACerS - The American Ceramic Society values and seeks diverse and inclusive participation within the field of ceramic science and engineering.
- ACerS needs to promote involvement and expanded access to leadership opportunity regardless of race, ethnicity, gender, religion, age, sexual orientation, nationality, disability, appearance, geographic location, career path or academic level.
Members: Lynette Madsen, Olivia Graeve, Juan Carlos Idrobo, Shen Dillon, Linda Jones, Federico Rosei
11.2 Pan Am Ceramic Societies - In this age of a global economy, there is a need for professional societies in individual countries to
reach out and form partnerships and other types of liaisons with those other countries.
- In the field of ceramic science and engineering, there is a clear opportunity for this process to be explored in the countries that form the Americas.
- The objective of this committee will be to initiate a dialog with professional societies that deal with ceramic science and engineering in these counties to identify the basis and form of such
ACerS Board of Directors Meeting Minutes, October 26, 2013 Page 7 of 7
collaborations.
Members: Charlie Spahr, Richard Brow, David Green, Kathleen Richardson, Mrityunjay Singh
11.3 Ceramics and Glass Education Foundation Extension of the current committee and mission.
Members: Richard Brow, Ted Day, Doreen Edwards, David Green, Vijay Jain, Lora Cooper Rothen, Charlie Spahr
12.0 NOMINATING COMMITTEE REPORT
On motion by Singh, seconded by Day, the Board voted unanimously to approve the slate of nomination with one vote.
On motion by Singh, seconded by Day, the board voted unanimously to approve the nominees for the Meetings, Member Services, Nominating and Publications and Committees provided by the 2012-2013 Nominating Committee, as follows:
Meetings Committee: Society Term Chair Dongming Zhu 2013-2014 Member, Technical Programming Sub-comm. Martha Mecartney 2013-2016 Member, Technology & Manufacturing Sub-comm. Joseph Homeny 2013-2016
Member Services Committee: Chair Ed Herderick 2013-2014 Member Alex Cozzi 2013-2014
Nominating Committee: Member Cullen Hackler 2013-2016 Member William Kelly 2013-2016
Member David Marshall 2013-2016
Publications Committee: Chair Doreen Edwards 2013-2014 Member Winnie Wong-Ng 2013-2015 Member Amit Bandyopadhyay 2013-2016 Member Paolo Colombo 2013-2017 Member Yanchun Zhou 2013-2017
13.0 DISCONTINUE EXECUTIVE SESSION AND ADJOURNMENT
On motion by Rothen, seconded by Reimanis, the Board voted to end the executive session and adjourn the meeting.
2015 Daytona Beach, FL Sunday, January 25, 2015 10:00 a.m. – 5:00 p.m. (ICACC)
The American Ceramic Society
PROCEDURES MANUAL
VII. SOCIETY AWARDS
B. PURDY, ROSS COFFIN AWARD (Rules Article RXIII.7.E.)
Qualification: “Most valuable contribution to ceramic technical literature during the calendar year two years prior to selection.”
Certificate and medallion
1. The Committee on the Ross Coffin Purdy Award shall be a defined standing committee composed of five Fellows, one appointed each year by the Board of Directors of the SOCIETY upon the recommendation of the President for a term of five years. They shall not be eligible for immediate reappointment. The senior member of the Committee shall be the chair.
2. The Committee shall each year, if any candidate be worthy, select a recipient of the Ross Coffin Purdy Award, subject to the approval of the Board of Directors. a. The award shall be given to the author or authors who, in the judgment of the Committee, made the most
valuable contribution to ceramic technical literature during the calendar year two years prior to the selection. For the purposes of this Committee, a technical article is defined as a paper involving original work on ceramic materials, article, or report published in a technical or trade journal, or in a bulletin from a school, laboratory, technical bureau, or experimental station, or in a pamphlet or book form. It must be complete and readily available to the public.
b. The recipient shall be selected in the manner provided in Section e. below. Members of the Committee shall not be eligible as recipients during their term of appointment. Should a paper by a member be nominated for the Award, the nominee shall have the privilege of resigning. No recipient shall again be eligible for the Award.
c. A suitable medallion bearing the likeness of Ross Coffin Purdy with the awardee's name and the date of the Award in addition to a certificate containing a specific citation, shall be presented to the recipient by the President of the SOCIETY during the next Annual Meeting.
d. If the technical article selected has been written by more than one author, each shall receive a duplicate Award and diploma.
e. Ten months before the next Annual Meeting, or shortly thereafter, the Award Committee chair shall ask each member of the Committee:
i. Prepare a list of at least the ten most highly cited articles involving original work on ceramic materials published during the calendar year two years prior to selection and published in one of the ten or more materials science technical journals with the highest Impact Factor according to the Journal Citation Reports and the Web of Science or comparable tools. Whether any technical article has been published in the previous calendar year which is worthy of consideration for the Award.
ACerS Board of Directors Meeting Minutes, October 26, 2013 Appendix A
Constitution, Rules, By-Laws and Procedures Manual June 2, 2013 Page 2
ii. Solicit nominations of papers for this award from among the membership of the Society.This If the answer to a. is affirmative, to indicate the paper or papers which merit consideration.
iii. Distribute the list of highly cited papers along with any Member nominated papers to the Committee for consideration.If the vote on a. is unanimous in the negative, the President and secretary of the SOCIETY shall be so advised and no further action shall be required that year.
iv. If the vote on a. is not unanimous in the negative, the chair shall submit the list of papers nominated, including the chair's own nominations (if any) under b) to the Committee and Rrequest each member to indicate the member's first, second, and third choice of the papers nominated. The chair (also) shall cast a similar ballot.
f. The procedure then shall be as follows: i. If four of the five members of the Committee select as first choice the same article, such choice shall be
final and the Award made on it. ii. If there is no such agreement, the Chair shall score each first choice as three, each second choice as
two, and each third choice as one and compute the total score for each nomination. iii. The chair then shall select not more than five of the nominations securing the highest score and ask
each other member of the Committee to indicate the member's first, second, and third choice of the selections on a ballot. The chair shall not vote during this balloting. This procedure shall be repeated and after each ballot, the nomination receiving the lowest point score will be eliminated until but two remain. The Committee then shall select the winning nomination from the two and the chair may vote in case of a tie. If during this balloting, any nomination is the first choice of three voters, it shall be declared the winner, and the author shall be the recipient of the Award.
iv. The chair thereupon shall forward the name of the author(s) and the title of the publication nominated, to the Executive Director of the SOCIETY not later than five months prior to a forthcoming Annual Meeting for action by the Board of Directors. More than one publication may be mentioned in the citation, but one particular technical article or publication shall be specified as the one for which the Award is made.
v. After approval by the Board of Directors, the Executive Director shall have the Award and diploma prepared.
ACerS Board of Directors Meeting Minutes, October 26, 2013 Appendix A
The American Ceramic Society
PROCEDURES MANUAL
VII. SOCIETY AWARDS
B. PURDY, ROSS COFFIN AWARD (Rules Article RXIII.7.E.)
Qualification: “Most valuable contribution to ceramic technical literature during the calendar year two years prior to selection.”
Certificate and medallion
1. The Committee on the Ross Coffin Purdy Award shall be a defined standing committee composed of five Fellows, one appointed each year by the Board of Directors of the SOCIETY upon the recommendation of the President for a term of five years. They shall not be eligible for immediate reappointment. The senior member of the Committee shall be the chair.
2. The Committee shall each year, if any candidate be worthy, select a recipient of the Ross Coffin Purdy Award, subject to the approval of the Board of Directors. a. The award shall be given to the author or authors who, in the judgment of the Committee, made the most
valuable contribution to ceramic technical literature during the calendar year two years prior to the selection. For the purposes of this Committee, a technical article is defined as a paper involving original work on ceramic materials, article, or report published in a technical or trade journal, or in a bulletin from a school, laboratory, technical bureau, or experimental station, or in a pamphlet or book form. It must be complete and readily available to the public.
b. The recipient shall be selected in the manner provided in Section e. below. Members of the Committee shall not be eligible as recipients during their term of appointment. Should a paper by a member be nominated for the Award, the nominee shall have the privilege of resigning. No recipient shall again be eligible for the Award.
c. A suitable medallion bearing the likeness of Ross Coffin Purdy with the awardee's name and the date of the Award in addition to a certificate containing a specific citation, shall be presented to the recipient by the President of the SOCIETY during the next Annual Meeting.
d. If the technical article selected has been written by more than one author, each shall receive a duplicate Award and diploma.
e. Ten months before the next Annual Meeting, or shortly thereafter, the Award Committee chair shall ask each member of the Committee:
i. Prepare a list of at least the ten most highly cited articles involving original work on ceramic materials published during the calendar year two years prior to selection and published in one of the ten or more leading materials science technical journals as determined by the Committee with the highest Impact Factor according to the Journal Citation Reports and the Web of Science or comparable tools. Whether
ACerS Board of Directors Meeting Minutes, October 26, 2013 Appendix B
Constitution, Rules, By-Laws and Procedures Manual June 2, 2013 Page 2
any technical article has been published in the previous calendar year which is worthy of consideration for the Award.
ii. Solicit nominations of papers for this award from among the membership of the Society.This If the answer to a. is affirmative, to indicate the paper or papers which merit consideration.
iii. Distribute the list of highly cited papers along with any Member nominated papers to the Committee for consideration.If the vote on a. is unanimous in the negative, the President and secretary of the SOCIETY shall be so advised and no further action shall be required that year.
iv. If the vote on a. is not unanimous in the negative, the chair shall submit the list of papers nominated, including the chair's own nominations (if any) under b) to the Committee and Rrequest each member to indicate the member's first, second, and third choice of the papers nominated. The chair (also) shall cast a similar ballot.
f. The procedure then shall be as follows: i. If four of the five members of the Committee select as first choice the same article, such choice shall be
final and the Award made on it. ii. If there is no such agreement, the Chair shall score each first choice as three, each second choice as
two, and each third choice as one and compute the total score for each nomination. iii. The chair then shall select not more than five of the nominations securing the highest score and ask
each other member of the Committee to indicate the member's first, second, and third choice of the selections on a ballot. The chair shall not vote during this balloting. This procedure shall be repeated and after each ballot, the nomination receiving the lowest point score will be eliminated until but two remain. The Committee then shall select the winning nomination from the two and the chair may vote in case of a tie. If during this balloting, any nomination is the first choice of three voters, it shall be declared the winner, and the author shall be the recipient of the Award.
iv. The chair thereupon shall forward the name of the author(s) and the title of the publication nominated, to the Executive Director of the SOCIETY not later than five months prior to a forthcoming Annual Meeting for action by the Board of Directors. More than one publication may be mentioned in the citation, but one particular technical article or publication shall be specified as the one for which the Award is made.
v. After approval by the Board of Directors, the Executive Director shall have the Award and diploma prepared.
ACerS Board of Directors Meeting Minutes, October 26, 2013 Appendix B
Please respond to:
5 Oakura Lane Bedminster, NJ O7921 DAVID W. JOHNSON, JR. 908-658-9766 FAX 908-658-9797 ACerS Board of Directors Parliamentarian email: [email protected]
September 24, 2013 To: The American Ceramic Society Board of Directors Subject: Parliamentarian Report This letter and the associated file on proposed revisions to the Constitution serve as my report for the forthcoming Board meeting on October 26, 2013 in Montreal, Canada and as the needed 30 day notice of proposed By-Law changes to be considered by the Board at that meeting. The proposed changes to the Constitution are outlined in the attached document and proposed actions are explained in the description below. 1) Subsidiary Division Membership Marcia Stout, Senior Manager, Member Services, contacted me concerning the desire of the new Art, Archaeology and Conservation Science Division to offer a class of membership that would include some of the ceramic Artists in the Potters Council. Marcia wrote me an informative letter that explains well the need and proposes both benefits and restrictions for such membership. Marcia has approved that I offer excerpts from that letter here: The AACS officers and I had a conference call last week where I outlined an idea that Charlie and I have discussed about how to bring ceramic artists into the AACS membership ranks without requiring that they join ACerS as full members and paying $120 dues. The audience we are talking about is not scientists and engineers, but artists who also have an interest in conservation science and the related topics addressed by the AACS division. The feeling is that ceramic artists are probably not likely to join ACerS since the majority of ACerS member benefits are not going to be of much interest or value to the artistic audience. I looked closely at the existing ACerS e-membership model but that doesn’t allow some key activities/involvement that AACS feels important. The high-level proposal I presented to the AACS executive committee is that ceramic artists would be required to be a member of Potters Council for $52 per year, in order to join AACS on the ACerS “side” for an additional $10. If someone is already in PC, then they simply need to pay the $10 to be a member of AACS. If someone is not in PC and wants to join AACS, they need to become a member of PC in order to join AACS for $10. Tentatively, PC membership with an AACS division affiliation would include:
ACerS Board of Directors Meeting Minutes, October 26, 2013 Appendix C Page 1 of 7
2
full member benefits of PC, which are described on the PC webpage [http://ceramicartsdaily.org/potters-council/]
ACerS member registration prices for AACS division workshops eligible to run for AACS officer positions and to serve on division committees eligible to vote on division-related issues eligible to be nominated for AACS awards if any are established in the future online access to the Bulletin, the three Wiley journals, and the ACerS member directory discounts on ACerS/Wiley books and publications PC/AACS membership exclusions: no member discounts on ACerS meetings (including MS&T), other than AACS workshops not eligible to run for Society level officer positions or other Society leadership position , or to
serve on Society committees not eligible to vote in general ACerS elections or on general ACerS-related issues not eligible to be nominated for Society level awards not eligible to join other ACerS divisions, sections or classes unless they become a full ACerS
member no print subscription to the Bulletin
No actual details of how this would be implemented have been worked out at this early stage, and at this point it is more of a high level idea that I presented to AACS to see if they liked it or didn’t. They did like and wanted me to explore it further. Based on this need, I crafted the concept of a Subsidiary Division Membership proposed in BY-LAWS ARTICLE BIII. MEMBERSHIP, paragraph 3d. If adopted, the Board would also need to approve the benefits and restrictions for this grade of membership either as proposed by Marcia Stout above or otherwise modified. Because Marcia and I no longer see a need for an age restriction for Members, we propose eliminating it in paragraph 1c. Finally, to make the concept of Division Subsidiary Membership part of the Division By-Laws, I have proposed the addition of paragraph 9 to BY-LAWS ARTICLE BX. DIVISIONS. 2) Teleconference participation in Board meetings In the minutes from our last Board meeting on June 2, 2013 there is the following action item for me: "Action Item: Johnson will propose amended By-Laws to formalize teleconference participation of Board Members at Board Meetings for possible approval at the next meeting." In response, I propose the new paragraphs 5 and 6 in BY-LAWS ARTICLE BV. GOVERNMENT. Paragraph 5 specifically allows for teleconference participation by a member in Board meetings. Paragraph 6 specifically allows for teleconference meetings of the Board. Finally, at my request, Executive Director Spahr consulted with Society legal counsel concerning whether there was any clause on the Ohio Code that allowed only non-fiduciary matters to be considered by electronic ballot. The outcome was that there is no such restriction in the Ohio Code. Therefore, to further facilitate possible business in the future, I propose removing the adjective "non-fiduciary" from former paragraph 5, now proposed to be paragraph 7.
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3) Election process Executive Director Spahr and his staff have recognized that with recent changes to the nomination process for Society officers and Directors, the elections have been uncontested. To eliminate the effort and expense of the ballot process for uncontested elections, the staff has proposed some changes to BY-LAWS ARTICLE BVI. NOMINATIONS AND ELECTIONS and to RULES ARTICLE RVI. NOMINATIONS AND ELECTIONS. I believe that that these changes would remove the mandate for a ballot if the election is to be uncontested and would allow a ballot process if there is a contested election by virtue of a petition candidate or if multiple nominees are presented for an office in a Class or Division. 4) Venue for presentation of the Du-Co Ceramics Scholarship and Young Professional Award The staff has decided that the most appropriate venue for presentation of these new awards is to have them presented at the Awards Banquet in Montreal. The Procedures Manual did not specifically suggest this venue so the additions to PROCEDURES MANUAL, VI. SOCIETY FUNDS, A. RESTRICTED FUNDS, 6. DU-CO CERAMICS SCHOLARSHIP FUND, paragraph b and to 7. DU-CO CERAMICS YOUNG PROFESSIONAL AWARD FUND, paragraph b are proposed. Approval of these changes can be made before the Society Awards Banquet. I look forward to seeing you in Montreal. Respectfully submitted,
David W. Johnson, Jr. ACerS Board of Directors Parliamentarian
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The American Ceramic Society
CONSTITUTION
BY-LAWS
RULES &
PROCEDURES MANUAL
No. 2012C
Approved by the Board of Directors October 6, 2012
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Constitution, Rules, By-Laws and Procedures Manual October 6, 2012 Page 2
CONSTITUTION ARTICLE III. MEMBERSHIP
5. The Board of Directors may institute non-voting grades of membership as defined in the By-Laws.
BY-LAWS ARTICLE BIII. MEMBERSHIP
1. The qualifications for and the method of election of applicants to the several grades of membership shall be as
follows: c. Persons who are 26 years of age or older and who are interested in the ceramic arts and sciences, may
apply for the grade of Member. 3. The Board of Directors may introduce non-voting grades of membership by consideration of a proposal
distributed to all Board members at least 30 days before the proposed adoption of such non-voting grade of membership and may be adopted by a two-thirds affirmative vote of the Board. The currently approved grades of non-voting membership are as follows:
a. Honorary Members shall be persons who have been non-members of the SOCIETY for at least the previous 5 years prior to consideration for Honorary Membership and who because of their achievements in the ceramic arts and sciences are elected to such membership by the Board of Directors. Honorary Members cannot hold office or vote on matters affecting the SOCIETY and are excused from the payment of SOCIETY annual dues and meeting registration fees.
b. Bona fide university and college students, interested in the ceramic arts and sciences, and enrolled for at least 10 hours per week, may apply for the grade of Student Member.
c. The grade of Electronic Membership shall be granted by specific authorization of the Board of Directors to groups whose membership affiliation with the SOCIETY are deemed to be in the interest of the SOCIETY and who would not otherwise be able to or choose to pay the regular member dues. The dues rate and member benefits for each group shall be set by action of the Board of Directors.
d. The grade of Subsidiary Division Membership shall be granted by specific authorization of the Board of Directors to members of a Society Subsidiary whose interests follow those of a Society Division and who would not otherwise be able to or choose to pay the regular member dues to affiliate with a Division. The dues rate and member benefits for each group shall be set by action of the Board of Directors.
BY-LAWS ARTICLE BV. GOVERNMENT
1. The term of office of a Director shall begin and end at the close of Annual Meetings. 2. The Board of Directors may meet at the call of the President, of the Executive Committee or of a majority of the
members of the said Board of Directors. The Secretary shall give notice to the Directors of all meetings of the Board of Directors at least 20 days prior thereto.
3. A majority of the Board of Directors shall constitute a quorum. 4. Every question which shall come before a meeting of the SOCIETY, or of the Board of Directors, or of a
committee, shall be decided by a majority of the votes cast, unless otherwise provided in the Constitution, the By-Laws, the Rules, or by the laws of the State of Ohio.
5. When a Director or Officer is unable to attend a regular Board of Directors meeting, that member may participate by teleconference and vote by voice on all matters except those demanding secret ballots. For secret ballot votes, the teleconference member may choose to transmit their vote by private telephone or email to the non-voting person the President has designated to count the votes.
6. For unanticipated and time sensitive business, the Board of Directors may meet by teleconference and votes taken in such meetings shall be binding.
75. When the President or the Executive Committee wishes or is required by the Constitution to submit a non-fiduciary question to the Board of Directors and the calling of a special meeting of the said Board of Directors is impractical, the Secretary, acting under the instruction of the President or the Executive Committee, shall submit said question by ballot (letter, facsimile or electronic transmission) accompanied by a full statement of the question. The question shall be decided by the affirmative or negative vote of a majority of the entire Board, unless otherwise specified.
CONSTITUTION ARTICLE VI. NOMINATIONS AND ELECTIONS
3. The election of President (when necessary), President-Elect and Directors of the SOCIETY as are to be
elected shall be held annually in the manner provided in the By-Laws. The Treasurer shall be elected by the Board of Directors for a two-year term.
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Constitution, Rules, By-Laws and Procedures Manual October 6, 2012 Page 3
BY-LAWS ARTICLE BVI. NOMINATIONS AND ELECTIONS
3. The Board of Directors shall annually present a slate of candidates to the membership for election. The election
shall be held at least four months prior to a forthcoming SOCIETY Annual Meeting. This slate shall include a nominee for the office of President (if necessary), a nominee for the office of President-Elect, and 3 nominees for the Directors to be elected.
4. The names of the nominees, together with this By-Law and the date of the next election, shall be published in the Internet publications of The American Ceramic Society at least eight months prior to the forthcoming Annual Meeting. One hundred voting members, who collectively represent at least half of the Divisions, may, by signed petition, nominate additional candidates for one or more of the membership-elected positions, provided: the signed petition(s), together with written assurance of assent of the candidate or candidates, a photograph and biographical information, reaches the Executive Director on or before six months prior to the forthcoming Annual Meeting. The petition(s) may be in multiple copies, and the Executive Director shall certify that the qualifications are met, if such be the case. The names, photographs and biographical information of each candidate shall then be published in an issue of The American Ceramic Society Bulletin and on the SOCIETY Internet publication at least five months prior to the forthcoming Annual Meeting.
5. The method of electing the President (when necessary), President-Elect, Directors, and Division and Class officers shall be as follows:
a. The Secretary shall prepare ballots as prescribed in the Rules and distribute one to each member entitled to vote at least four months prior to a forthcoming SOCIETY Annual Meeting. Only those marked ballots received within 30 days of distribution shall be counted. For Society offices, the ballot shall identify those nominees nominated by the Board of Directors and those nominated by petition.
b. If a ballot is submitted, Tthe candidate receiving the largest number of votes for each office shall be declared elected.
RULES ARTICLE RVI. NOMINATIONS AND ELECTIONS
1. The President shall transmit to the Nominating Committee the names of all suggested candidates the
President may receive from the membership. 2. a. If a ballot is required by virtue of there being nominees by petition or contested positions by nomination,
Tthe Executive Director shall prepare and distribute to each Member entitled to vote, ballots for the election of President (when required), President-Elect, Directors of the SOCIETY, and the officers of the Classes and Divisions. If a The ballots is needed, it shall contain any additional nominees received from the membership. The ballots shall be clearly prepared and contain full instructions to voters. For each office, the beginning and ending dates of the term of office shall be listed. The Executive Director shall be responsible for assuring that the ballot differentiates between nominees from the Board of Directors and nominees from the membership. Special designation of nominees for Division officers shall also be made when required by their respective rules. The instructions shall contain the closing date of the polls. For Division and Class officers, members shall vote only for the officers of the primary Divisions and Classes with which they are affiliated. Only those ballots properly completed and received within 30 days of distribution shall be valid.
b. In cases where a ballot is taken, Aall ballots shall be returned to the Executive Director. c. The Executive Director or designate shall count those ballots properly completed, and promptly report to
the President the total vote for each candidate. The President shall promptly notify the successfully elected candidate for membership-elected officers and Directors. The President shall also notify the President of each Class and Chair of each Division the candidates elected as officers of the respective Classes and Divisions.
BY-LAWS ARTICLE BX. DIVISIONS
9. A Division may cooperate with a Society Subsidiary whose interests overlap with those of the Division to accept
Subsidiary Division Members as defined in By-Laws Article BIII Membership.
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PROCEDURES MANUAL VI. SOCIETY FUNDS A. RESTRICTED FUNDS
6. DU-CO CERAMICS SCHOLARSHIP FUND
a. The Fund was established by $100,000 initial cash donation made by Reldon Cooper, co-founder of Du-Co Ceramics, for the purpose of establishing a scholarship award for undergraduate students pursuing a degree in ceramic science, ceramic engineering, materials science, materials engineering, or a combination of any of these. The funds are to be invested in accordance with the Society’s investment guidelines and in a manner to protect capital.
b. The purpose of the Du-Co Ceramics Scholarship Fund is to provide a scholarship to an undergraduate student who is a US citizen and entering his/her junior or senior year of studies pursuing a degree in ceramic science, ceramic engineering, materials science, materials engineering, or a combination of any of these. The fund may also be used to assist with expenses as deemed appropriate by the Sub-Committee on the DU-CO CERAMICS SCHOLARSHIP (such as a certificate and travel support.) The scholarship fund will also assist with expenses for a luncheon, or reception, or attendance at the Society Annual Awards Banquet (along with the Du-Co Ceramics Young Professional Award Fund) for recognition of the winner and his/her peers and mentors. Annual expenditures from the fund should not exceed $5000.
c. The financial and investment responsibilities shall be with the Executive Director, with approval of the Board of Directors.
7. DU-CO CERAMICS YOUNG PROFESSIONAL AWARD FUND
a. The Fund was established by $100,000 initial cash donation made by Reldon Cooper, co-founder of Du-Co Ceramics, for the purpose of establishing an award for young professional members. The funds are to be invested in accordance with the Society’s investment guidelines and in a manner to protect capital.
b. The purpose of the Du-Co Young Professional Award Fund is to provide an award recognizing a young professional member of ACerS who demonstrates exceptional leadership and service to ACerS. The fund will provide an honorarium of $1,500 and cover the cost of a lifetime membership in ACerS (valued at $2,000.) The award fund will also assist with expenses for a luncheon, or reception, or attendance at the Society Annual Awards Banquet (along with the Du-Co Ceramics Scholarship Fund) for recognition of the winner and his/her peers and mentors. Annual expenditures from the fund should not exceed $5000.
c. The financial and investment responsibilities shall be with the Executive Director, with approval of the Board of Directors.
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