Board of Directors Meeting Minutes Monday October 24, 2016 Board Members Officers Sally Brown (e) Tom Chesney (c) President: Bill Meyer George Garmany (a) Tony Martinez (b) President-Elect: Marty Evans (b) Cassidy Murphy (d) Anne-Marie Reader (a) Past President: Stan Benson (c) Chad Stamm (d) Brad Wiesley (e) Secretary (non-voting): Mike Brady Treasurer (non-voting): John Regur Call to Order Present were Sally Brown, Tom Chesney, Tony Martinez, Cassidy Murphy, Anne-Marie Reader, Chad Stamm, Brad Wiesley, Marty Evans, Stan Benson, Mike Brady and Bill Meyer Presentation of Previous Minutes (approved 10/6/2016) Agreement on Agenda - APPROVED Membership Issues • New members o Sharon Svendsen (first RIB publish 10/25) • Resigning members o Charles Jones • Deaths o Eloise Timmons • Requests for leave of absence - APPROVED o Chris Caruth (BNGRC), working in Estes Park, requests 8 months o Alexia Parks, will be working out of state, requests 6 months o Carrie Noonan, will be working out of state, requests 6 months • AE, Roots o TC North – Roots. APPROVED o Jeane Lindeke – Active Exempt Liaison Reports • Membership – Brad Wiesley (see attached) • Club Fellowship – Sally Brown (see attached) • Club Meeting – Marty Evans • Club Administration – Bill Meyer o Dave Allen leaving the committee. Bill is happy a number of people have stepped up to help out, and hopes to recruit several more. o Technology committee is working on a new Newsletter template and website design Board of Director Meeting October 24, 2016 Page 1
Transcript
Board of Directors Meeting Minutes
Monday October 24, 2016
Board Members Officers Sally Brown (e) Tom Chesney (c) President: Bill Meyer George Garmany (a) Tony Martinez (b) President-Elect: Marty Evans (b) Cassidy Murphy (d) Anne-Marie Reader (a) Past President: Stan Benson (c) Chad Stamm (d) Brad Wiesley (e) Secretary (non-voting): Mike Brady
Treasurer (non-voting): John Regur
Call to Order
Present were Sally Brown, Tom Chesney, Tony Martinez, Cassidy Murphy, Anne-Marie Reader, Chad Stamm, Brad Wiesley, Marty Evans, Stan Benson, Mike Brady and Bill Meyer
Presentation of Previous Minutes (approved 10/6/2016)
Agreement on Agenda - APPROVED
Membership Issues • New members
o Sharon Svendsen (first RIB publish 10/25)• Resigning members
o Charles Jones• Deaths
o Eloise Timmons• Requests for leave of absence - APPROVED
o Chris Caruth (BNGRC), working in Estes Park, requests 8 monthso Alexia Parks, will be working out of state, requests 6 monthso Carrie Noonan, will be working out of state, requests 6 months
• AE, Rootso TC North – Roots. APPROVEDo Jeane Lindeke – Active Exempt
Liaison Reports • Membership – Brad Wiesley (see attached)• Club Fellowship – Sally Brown (see attached)• Club Meeting – Marty Evans• Club Administration – Bill Meyer
o Dave Allen leaving the committee. Bill is happy a number of people havestepped up to help out, and hopes to recruit several more.
o Technology committee is working on a new Newsletter template and websitedesign
Board of Director Meeting October 24, 2016 Page 1
President’s Report • Journaling expense
o Per last meeting, $500 was sent to WISE to assist in the cost of the project.• Membership
o Next committee meeting will be this Thursday, Oct 27o Focus is on recruitmento Bill has requested that we look carefully at classifications that are under-
represented• Potential in-bound member transfer
o A member from Coal Creek has indicated that he will apply to join BRC.When the proposal is received, Bill will present to the BOD at next meeting
• Venue and caterero Marty reported on, and the Board discussed, a few possibilities that her
committee is working on.o Bill described how finding another venue and/or caterer might be a way of
finding cost savings for the club• Club service
o Bill reported that occasionally people assigned to a task in the meeting don’tshow up, without finding a substitute. He asked that we avoid this problem,and encouraged everyone to find substitutes. He also reminded everyonethat all assignments and any changes to assignments should be entered inthe Dropbox folder for the affected meeting.
o Raffle promoters should arrive at the Avalon no later than 11:45am• Video-recording meetings
o Gary Kahn and Nathan Womack have been looking at the technical issuesrelating to video-recording the meetings.
o Among the possibilities would be to livestream and/or archive meetingsand/or speakers
o Gary will prepare a formal proposal for an upcoming Board meeting• Reschedule November meeting
o Decided to keep the meeting date first Monday after Thanksgiving
Secretary’s Report • Raffle Report filed (see attached)• Mike and Carol have decided to move Club administrative functions to DACdb, and
eliminate ClubRunnero Carol and Mike will meet with DACdb on Wednesday morning about the
transfer, and also other “modules” available to us, like newsletters andwebsites
• Billing update from Carolo Quarter to Date $ Billed -- $60,526.00o Quarter to Date $ Collected – As of 10/24 $29,662.00 plus $2,576.51 in credit
cards
Board of Director Meeting October 24, 2016 Page 2
Treasurer’s Report (presented by Bill) • Review financials
o Good Works portion of the budget is looking good.o The Club is facing financial issues with the Club operations portion of the
budget. The Board discussed various revenue and expense alternatives tosolve these problems, and agreed to discuss the issues in more depth at theNovember meeting.
• Status of Accounts Receivable - $30,738
The meeting was adjourned at 5:50 pm
NEXT MEETING: Monday, November 28th, 4:30pm, Bill’s Office
Board of Director Meeting October 24, 2016 Page 3
Membership Committee Report
October 2016
Club Committees Included in this Report
Membership Director: Brad Wiesley
BNGRC Robyn Hazlitt, Saskia Westhof
Membership Darla Schueth
Membership Development Cassidy Murphy
New Member Integration Brad Wiesley
New Member Orientation Stan Benson
Membership Engagement Deborah Kelly
New Generations
The Boulder Rotary New Generations Club is familiar to most of the regular club members. This small
but devoted group meets twice per month at 7:00 PM on the first and third Tuesday at the YMCA at 28th
and Mapleton in Boulder. This group continues to work on long term world service projects, the most
recent project being the Power of Soap project that was started this year. They also have their monthly
local community service efforts that change from month to month. Finally, they provide great service to
the main BRC with their current effort being to help at this weekend’s Wicked Good event setup.
Membership
This group falls into several areas that are all related. First, with Membership Development, a
committee has been meeting for some months now and is exploring ways to recruit new members to
the club, this group is made up of members of the various membership areas as well as club leadership.
The next meeting will be this Thursday at 8 AM.
Once new members have been identified and approved for membership, the New Member Integration
committee gets them inducted and conducts the Red Badge meetings to orient them to the club and all
of our activities. In addition, the New Member Orientation committee provides a small group overview
of the club, this occurs either on the day of induction or a nearby date that is convenient for the new
member(s) and the past president conducting this orientation.
Membership engagement is an offshoot of the same special committee working on new member
identification and recruitment. In addition to getting new members into the club, engagement is
important to keeping members as a part of BRC. This same group is looking at these issues and how to
minimize club turnover when and where possible.
Board of Director Meeting October 24, 2016 Page 4
LIAISON REPORT – Club Fellowship – October 19, 2016
Awards: No Report
Caring/Family of Rotary: Encouragement Darla Schueth, Bill Myers
Get Well / Hang in there Shelby Barnes (wife surgery), Bobby Brown (cataract surgery)
Condolences Mark Taggert Family
Tribute Jim Swaeby
Ongoing Health Issues Barrie Hartman (Mary) Larry Parrish (Annette) Kathy Pollicita Steve Walker Francie Anhut
Just Because Ed Mock Resigned Jack Levin Will Stites Clint Talbott Carol Riggs
Congratulations Marty Evans Bobby Brown Yano Rodartis Diana Sherry Merrill Glustrom Carol Griever Michelle Carpenter Francie Anhut
We will meet NEXT WEEK, October 14 to review and regroup in our caring role. Best wishes, Willie Knierim
Past President Greeters & Focus Schedule: That's my favorite job in Rotary!" This is the most frequent response I hear from Past Presidents, when asked to greet at our Friday meetings. It's the only way to say "Hello" to every person in the room. Welcoming members and guests as they arrive is great fun and full of warm hugs. This "work" is one of the ongoing rewards of active participation in our club, post-presidency. – Carol Grever
Past President Reception: Stan is planning this event and promises a great time to usher in Marty’s presidency year.
Fundraising: Wine2Water netted $10,073.06 Wicked Good in progress, net proceeds likely in the $20,000 range Garage Sale set for May 6, planning to begin in earnest after Wicked Good. Will need significant additional members to help. Colorado gift boxes – sales underway through the end of the year Blue Sky Recyclers – goal is $25,000, paddle raiser at Wicked Good to make up the difference. Birthday donations and raffle proceeds appear on target
Social: No social committee at this point
Board of Director Meeting October 24, 2016 Page 5
LE-21 Rev. 9/15/2014
Organization information
Bingo-Raffle license number Year Quarter
Organization name
Mailing address City State ZIP code
Type of games
Bingo Pull tabs Raffles No activity
Occasions and attendance
Bingo
Total number of bingo occasions Total number of players
Days of the week and times played
Pull tabs
Pull tabs at club - # of days
Raffles
Number of raffles reported
Dates of reported raffles
Receipts and income
Bingo
Regular bingo $ Progressive bingo $
LE-21 Quarterly Report Colorado Secretary of State Bingo and Raffles Program 1700 Broadway, Ste. 200 Denver, CO 80290
Pull tab payouts at Bingo occasions $ Progressive pull tab payouts at bingo occasions $ Pull tab payouts at bar/clubroom $ Progressive pull tab payouts at bar/clubroom $
Raffles
Raffle cash prizes at bingo occasions $ Progressive raffle cash prizes at bingo occasions $ Actual cost of raffles merchandise prizes at bingo occasions $ Raffles cash prizes at non-bingo occasions $ Progressive raffle cash prizes at non-bingo occasions $ Actual cost of raffles merchandise prizes at non-bingo occasions $ Retail value of raffles merchandise prizes $
Pull tab supplies & equipment at bingo occasions $ Progressive pull tab supplies and equipment at bingo occasions $ Pull tab supplies & equipment at bar/clubroom $ Progressive pull tab supplies & equipment at bar/clubroom $
Raffles
Raffle expenses $ Progressive raffle expenses $
Janitorial services $
0.000.000.000.000.00
0.000.000.000.00
160.000.00
0.00
0.00
0.000.000.000.000.00
0.000.000.000.00
0.000.00
0.00
Board of Director Meeting October 24, 2016 Page 8
LE-21 Rev. 9/15/2014
Total expenses paid $
Total expenses owed $
Net proceeds $
Person filing
First Middle Last Title
Email
Business phone Home phone
I solemnly affirm under penalty of perjury, as defined in section 18-8-503, C.R.S. and punishable by law, that I am fully and duly authorized to file this report, that I have read the report and know its contents, and that it is true and complete.
