Board of Directors Meeting Notes

Monday May 14, 2018

Goals for 2018 ü Pursue reciprocity and partnerships with other arts agencies in the SLV ü Increase involvement of Member base ü Renovate Building facade

1) Call to order by Susan Archibald at 6:41 pm. a) Quorum established, Board Members Attending: Susan Archibald, David Kurtz, Evelyn Liesching, Noelle Lightborne,

Tina Masciocchi, Elizabeth Payne, b) Guests: Chris Finnie c) Absent: Johanna McCormick, Yvonne Rowe

2) Motion to approve Consent Agenda & notes from April, made by Tina, seconded by Evelyn, Vote: all in favor.

3) Board Check in:

4) Board of Directors Agenda Items:

a) Facilities: Throwing room floor – Having gotten no reply from Jay Gardner or Hammer Construction, Evelyn presented a proposal from Carl Christianson, who did some exploratory poking around. She will ask follow up questions posed by the Board. The proposal included exposing the concrete slab subfloor and pouring a new finished concrete floor over it to level it. There are also drainage and rot issues, that are more complicated to remediate, but the floor can be addressed without getting into those other problems.

b) Grants: The CFSCC Rydell grant that has supported the youth program will not be offered next year. This poses a $10,000 gap in the youth budget. In the coming months solutions including fundraising and program adjustments will be explored. Kathryn indicated we could also pursue getting other grants.

c) Featured Artist Exhibit

i) 2 applications have been received:

(1) Group composed of Linda Levy, Pat & Larry Worley

(2) Hanna Hammerli (pictures circulated during meeting)

ii) After some discussion, the group of 3 was chosen by a vote of 4-0, with 2 abstaining.

d) Annual Meeting

i) Saturday, September 29 was chosen as a tentative date for event.

ii) Evelyn will head Event committee, Chris Finnie will join.

e) Events & dates to note:

i) Ceram-A-Rama: Noelle made a motion to hold a raffle during Ceram-A-Rama with prizes of 2 memberships to the Art Center, with ticket prices of $2 or 3 for $5. Evelyn seconded, vote: all in favor.

ii) Marketing Brain-storming Session scheduled for Monday, June 4, 7:00 pm

iii) Gallery schedule for 2019 to be discussed at Curatorial Meeting Sunday, June 10, 2 – 4 pm

f) New Board member: A motion was made by Noelle, seconded by Tina, to add Chris Finnie to the Board of Directors, effective immediately. Vote: all in favor. Welcome Chris!

g) Old Business:

6) Motion to adjourn made by Noelle, seconded by Evelyn at 7:47 p.m.

Next meeting will be Monday, June 11, 6:30 pm at the Art Center.

Consent Agenda Items: 1) Treasurer’s Report and Budget:

a. Checking: $26,771.40 (as of 5/7) $433 restricted for scholarships $617.15 restricted for SCCMP (museum partnership) $5000 restricted for Ceramics / Ceram-A-Rama $5800 restricted for Building Façade renovation $395 restricted for Generosity Fund $14,526.25 available

b. Money Market: $50,207.87

c. Exhibits brought in $590.30 in gallery sales for April; total gallery sales for 2018 are $2232.70.

d. Membership – i. This month: 7 renewals, 2 new members, $465 collected, 217 on the mailing list. ii. Last month: 5 renewals, 0 new members, $245 collected, 214 on the mailing list.

2) Chair Report:

a. 4/15 Helped with take-in of show Spoken-Unspoken

b. 4/24 Meeting with SLV Non-profit Roundtable

c. Tuesdays met with Office Manager

d. Office tasks, elevation report received, help with monthly mailing, taxes sent, docent calendar, met with community service works, help with yard cleanup, Human Race fundraising, and preparing for Mother's Day Sale.

3) Chair/Committee Reports

a. Curatorial (Tina) –

1. The newly anticipated exhibit Spoken/Unspoken: Visual Stories of Migration was hung with help from Larry Worley, Bela Ravikumar, Susan Archabald, and Tina Masciocchi. The exhibit dates are from 4/18-6/16/18.

2. Featured Artist application received from Hanna Hmamerli

b. Facilities (Larry, David, Noelle) –

c. Fundraising/Grants (Kathryn) –

d. Ceramics (Noelle, David) –

e. IT/Website/Graphics/Social Media (Johanna, Gretchen) –

1. Rachel Wooster joined the Publicity team and has been creating blog posts, to be approved by Johanna and/or Gretchen before publication. She also updated our Wordpress plugins. Chris Finney submitted content for the Ceram-A-Rama post. It’s great to have new blood involved with writing!

2. David created a blog to serve as an accountability trail of the website updates.

3. Johanna has called a Marketing Brain-storming Session on Monday, June 4, 7:00 pm: all interested in contributing time, talents, ideas, are invited. A Marketing Strategy meeting will follow.

f. Youth/Adult Education (Brian) –