GLENDALE UNIFIED SCHOOL DISTRICT 223 North Jackson Street
Glendale, California 91206 (818) 241-3111
BOARD OF EDUCATION AGENDA
February 26, 2019 Meeting No. 23
Special Meeting
1. Call to Order 2. Pledge of Allegiance 3. Certification of Compliance To accommodate the requirement of Government Code Section 54954.2 in accordance with the
Brown Act revisions; the agenda for the meeting was posted on the bulletin board in the Administration Center and the Glendale Unified School District website 24 hours prior to this meeting.
4. Approval of Agenda Order B. COMMUNICATIONS FROM PUBLIC (On agenda items only) 1. Public Communications ADDRESSING THE BOARD OF EDUCATION—An individual or group representative may
address the Board of Education on any agenda item or subject within its jurisdiction by completing a request card. Speakers are requested to state their name and address prior to speaking to the Board. Not more than five minutes may be allotted to each speaker and no more than twenty minutes to each subject, except by unanimous consent of the Board of Education. A Speaker’s allotted time cannot be deferred to another speaker. Board Members may question the speaker but there will be no debate or decision. The Superintendent may refer the matter to the proper department for review.
C. CLOSED SESSION 1. Instructing designated representative, Dr. Kelly King, Interim
Superintendent of Schools, regarding collective bargaining matters pursuant to Government Code §54957.6.
2. Personnel matters relating to the appointment, employment or evaluation
of school based and non-school based
GLENDALE UNIFIED SCHOOL DISTRICT 223 North Jackson Street
Glendale, California 91206 (818) 241-3111
BOARD OF EDUCATION SPECIAL MEETING NO. 23
Administration Center
February 26, 2019 4:30 P.M.
In compliance with Education Code 35144, the presiding officer of the Board of Education is calling a Special Meeting on Tuesday, February 26, 2019 at 4:30 P.M. in Boardroom at the Administration Center, 223 North Jackson Street, Glendale. In accordance with the Americans with Disabilities Act (ADA) the District will provide accommodations, with reasonable advanced notice, for any individual with a disability needing to access the information herein. Please contact the Glendale Unified School District Public Information Office to request such accommodations.
AGENDA
ITEM A. OPENING – 4:30 P.M.
Glendale Unified Agenda February 26, 2019 Page 2 D. RETURN TO REGULAR MEETING
1. Call to Order
E. COMMUNICATIONS FROM PUBLIC (On agenda items only)
1. Public Communication ADDRESSING THE BOARD OF EDUCATION—An individual or group representative may address the Board of Education on any agenda item or subject within its jurisdiction by completing a request card. Speakers are requested to state their name and address prior to speaking to the Board. Not more than five minutes may be allotted to each speaker and no more than twenty minutes to each subject, except by unanimous consent of the Board of Education. A Speaker’s allotted time cannot be deferred to another speaker. Board Members may question the speaker but there will be no debate or decision. The Superintendent may refer the matter to the proper department for review.
F. STUDY SESSION 1. Update on the Plan to Maintain District Solvency and Financial
Responsibility 4
The Board has received several budget updates over the past few months with focused
information and discussions on several specific budget topics. The Budget Study Session will allow the Board to bring all of the topics together and provide direction and consensus in preparation for the 2018-19 Second Interim Report in March, as well as the adoption of the 2019-20 Budget in June.
G. CLOSED SESSION 1. Public Employment - Government Code §54957
Title: Superintendent of Schools
2. Conference with Legal Counsel - Anticipated Litigation – pursuant to
paragraph (2) or (3) of subdivision (d) of section 54956.9: One potential case
H. RETURN TO REGULAR MEETING
I. STUDY SESSION – continued
2. Superintendent's Search Process 25 The study session provides an opportunity for the Board to discuss details with the search
consultants from Hazard, Young, Attea & Associates (HYA) to include the timeline, characteristics the Board is looking for in the next Superintendent, advertising strategies, and the process for engaging stakeholders in the search process.
J. ADJOURNMENT
Update on the Plan to MaintainUpdate on the Plan to MaintainUpdate on the Plan to MaintainUpdate on the Plan to MaintainDistrict Solvency & Financial ResponsibilityDistrict Solvency & Financial ResponsibilityDistrict Solvency & Financial ResponsibilityDistrict Solvency & Financial Responsibility
February 26, 2019
Budget Study Session
Presented by: Stephen Dickinson
Chief Business and Financial Officer
Stephen Dickinson, Chief Stephen Dickinson, Chief Stephen Dickinson, Chief Stephen Dickinson, Chief Business & Financial OfficerBusiness & Financial OfficerBusiness & Financial OfficerBusiness & Financial Officer
Karineh Savarani, Director, Financial Karineh Savarani, Director, Financial Karineh Savarani, Director, Financial Karineh Savarani, Director, Financial ServicesServicesServicesServices
2
AgendaAgendaAgendaAgenda
1) Preview/Summary of 2nd Interim Report – with impact of recommended budget reductions and the
Governor’s January budget proposal
2) Enrollment Information – presentation from Hagop Eulmessekian, Director of Student Support Services
– Consensus on 2019-20 projected enrollment
3) Additional Information – to reference as needed
4) Recommended Budget Reductions
3
AdditionalAdditionalAdditionalAdditional InformationInformationInformationInformation
1) Enrollment
2) Carry-Over Process
3) Health and Welfare Costs
4) Minimum Wage Impact on CSEA Schedule
5) Legal Costs
6) District Office Department Budget Reductions
7) Assistant Principal Staffing Ratio
8) Summary of Prior Years’ LACOE Budget Letters
9) January 4, 2019 Information Packet
10) School Services of California Report
000DRAFT 2018-19 Second InterimTOTAL REVENUES & EXPENDITURES – GENERAL FUND
Total Revenues $295,363,465 Total Expenditures $ 298,243,198
Local Control
Funding Formula
79.76%
Federal
5.71%
Other State
9.19%
Other Local
5.33%
Books and
Supplies
4.18%
Services
&
Other
Operating
12.09%
Capital Outlay
0.29%
Other Outgo &
Transfer Out
0.82%
Certificated Salaries
42.57%
Classified Salaries
14.64%
Employees Benefits
25.41%
Other
82.62%
4
Rev $295.36m
- Exp $298.24m
Current Deficit = $2.88m
Be aware of the
annual carryover
process
Textbook Program 16-17 Carry-over
Budget Back $0.1M
Textbook Program Actual Expense
$0.6M
Textbook Program Left over budget
$0.3M
Textbook Program 18-
19 Budget $0.8M
2017-18
Jul.1
7–
Jun
e 1
8
2018-19
Textbook Program
17-18 Carry-over
Budgeted Back
$0.3M
Jul.
18
-Ju
ne
19
Textbook
Program Actual
Expense $0.9M
Textbook Program
Left over budget
$0.2M
Textbook Program
17-18 Budget
$0.8M
Example: Illustration of Textbook Program Carry-Over
4.1
000
6
Draft Second Interim 2018-19
Summary of General Fund Ending Fund Balances
6.63 6.67 6.80 6.79 7.26 8.04 8.44 9.06 8.95 8.85 9.07 9.25
35.93 34.88
24.60
17.30
9.76
27.7131.28
18.5321.79 20.36
15.1311.57
5.78 7.08
6.80
6.97
13.25
6.98
6.45
11.61 6.745.24
4.96
4.68
0.17 0.17
0.20
0.17 0.14
1.46
1.04
0.600.15
0.15
0.15
0.15
13.688.48
8.12
8.797.08
9.34
10.64
7.616.90
6.44
5.97
5.50
0.00
10.00
20.00
30.00
40.00
50.00
60.00
70.00
2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21 2021-22
Restricted
Revolving Cash/Warehouse/Prepaid
Expenditure
Site/Various Carry Over & Designated
Reserves
Undesignated Reserve
Reserve for Economic Uncertainty
Actuals$62.19
$57.28
$46.52
$40.02$37.49
$53.53
$57.85
$47.41
$44.53$41.04
$35.28
$31.15
3% REU grows in
proportion to total
budget
In M
illi
on
Do
lla
rs
Projection
5
Assumes $5m
ongoing expense
reductions are made
for 2019-20
Designated Reserves:
• LACOE charges = $0.84m
• Carry over/MAA = $4.7m
• One Time 17-18 Disc. Fund = $1.2m
Budget Modes: Deficit – Balanced – Surplus
7
8
7
6 Innovation
Surplus/ 5 Build reserves
Additions 4 Increase employee compensation
3 Build/expand programs
2 Reduce class size
1 LCAP goals
Balanced Budget
1 LCFF revenue increases above projections
2 Use of one-time funds and/or current reserves
3 Supplies & Equipment
Deficit/ 4 Contracted services
Reductions 5 Administrative and management staffing
6 Classified staffing (reduce support and service)
7 Certificated staffing (reduce programs and
8 increase class size)
8
Possible Budget Possible Budget Possible Budget Possible Budget ReductionReductionReductionReduction Options Options Options Options
to Close the to Close the to Close the to Close the TwoTwoTwoTwo----Year Deficit of $Year Deficit of $Year Deficit of $Year Deficit of $6.836.836.836.83mmmm
*Holding everything else constant, the range of options are:
1) 2019-20 = $5.63m / 2020-21 = $1.2m – most conservative option
2) 2019-20 = $0m / 2020-21 = $6.83m – least conservative option
3) 2019-20 = $3.5m / 2020-21 = $3.33m – middle option
4) Or any variation between that totals $6.83m
*Holding everything else constant – this analysis does not include the future impacts of negotiated
compensation increases, additional LCFF improvements, one-time funds, increase/decrease in
enrollment, and other budget variables
8
Solution: We Only Have Three Options toSolution: We Only Have Three Options toSolution: We Only Have Three Options toSolution: We Only Have Three Options to
AddressAddressAddressAddress thethethethe 2222----Year $Year $Year $Year $6.836.836.836.83 MMMMillionillionillionillion DeficitDeficitDeficitDeficit
1. Implement reductions – Start furthest from the classroom and
scale back programs instead of eliminating programs
2. Maximize restricted dollars (Routine Restricted Maintenance
and Low-Performing Students Block Grant)
3. Use of Reserves
1111. Potential Reductions . Potential Reductions . Potential Reductions . Potential Reductions –––– District OfficeDistrict OfficeDistrict OfficeDistrict Office
10
Current (2018-19) Proposal for 2019-20- 1 ETIS Sr. Info Analyst- 1 Purchasing Agent- 1 Accounts Payable Supervisor
- Eliminate position – vacant $104,000- Eliminate position – vacant $122,000- Realignment to Accounting Tech – vacant $6,000
- 1 Typist Clerk III - HR- 2.5 Typist Clerks – CTE, T&L and Student Services
- Eliminate position – vacant $36,000- Eliminate positions – vacant $111,000
- Department budgets – supplies, services, conferences - 4.5% reduction to all department budgets within Supt. Office, Business, HR and Educational Services $1,130,000
- Copier/printer equipment and service costs - Lower contract rate (phase-in over 2-3 years) $150,000
- Budgeted annual increase in projected H&W rates +9% - Lower projection to +8% $300,000
Budget Savings: $1,959,000
1111. . . . Potential Reductions Potential Reductions Potential Reductions Potential Reductions –––– FASOFASOFASOFASO
11
Current (2018-19) Proposal for 2019-20- FASO Asst. Operation Coordinator- 1 Grounds- 1 Electronics Tech- 1 Glazier- 1 Plumber
- Eliminate position – vacant $91,000- Remain vacant $85,000- Remain vacant (RRM funding $85,000)- Remain vacant (RRM funding $85,000)- Remain vacant (RRM funding $85,000)
Budget Savings: $176,000
1111. . . . Potential Reductions Potential Reductions Potential Reductions Potential Reductions –––– Elementary SchoolsElementary SchoolsElementary SchoolsElementary Schools
12
Current (2018-19) Proposal for 2019-20- 1 Asst. Principal position- 2.5 FTE teaching positions
- If available through attrition $154,000- *Eliminate due to declining enrollment $265,000
*Retirements, resignations and release of temporary teachers
Budget Savings: $419,000
1111. Potential Reductions . Potential Reductions . Potential Reductions . Potential Reductions –––– Middle and Secondary SchoolsMiddle and Secondary SchoolsMiddle and Secondary SchoolsMiddle and Secondary Schools
13
Current (2018-19) Proposal for 2019-20- 2 Asst. Principal positions- 7.2 FTE Middle School teaching positions- 7.2 FTE High School teaching positions
- Eliminate due to declining enrollment $308,000- *Eliminate due to declining enrollment $617,000- *Eliminate due to declining enrollment $617,000
*Retirements, resignations and release of temporary teachers
Budget Savings: $1,542,000
2. Leverage Restricted Funding 2. Leverage Restricted Funding 2. Leverage Restricted Funding 2. Leverage Restricted Funding
14
Targeted Professional Development (PD)
- Low-Performing Students Block Grant : $1m (one-time funding, only available for two years)
Current (2018-19) Proposal for 2019-20February 19, 2019 – Information Report #2 February 19, 2019 – Information Report #2 $500,000
Budget Savings: $500,000
2. Leverage Restricted Maintenance Funding 2. Leverage Restricted Maintenance Funding 2. Leverage Restricted Maintenance Funding 2. Leverage Restricted Maintenance Funding
15
Current (2018-19) Proposal for 2019-20Restricted Routine Maintenance currently is not paying for landscaping/grounds (even though it is allowable)
Move up to 9 Grounds Positions from General Fund to Restricted Routine Maintenance.- Impact: less RRM funds for projects; “break-fix” only- Related to three other RRM vacancies being unfilled- Sustainable for up to four years $720,000
Budget Savings: up to $720,000
2222. Potential Reductions . Potential Reductions . Potential Reductions . Potential Reductions –––– Planning & DevelopmentPlanning & DevelopmentPlanning & DevelopmentPlanning & Development
16
Current (2018-19) Proposal for 2019-20- Executive Director position - Remain vacant and realignment (Measure S $175,000)
Measure S Net Budget Savings: $175,000
16
2019-20 Potential Budget Balancing Ideas
Dept Program Est. Savings
T&L Restructure funding source for professional development to LPS Block Grant $ 500,000
DO Eliminate (1) ETIS Sr. Info Analyst $ 104,000
DO Eliminate (1) Purchasing Agent $ 122,000
DO Eliminate (1) Accounts Payable Supervisor and Realign to Accounting Tech $ 6,000
DO Eliminate (1) Typist Clerk III in HR $ 36,000
DO Eliminate (2.5) Typist Clerk in CTE/T&L/Student Services $ 111,000
DO 4.5% reduction in all District Office department budgets - supplies, services, conferences $ 1,130,000
DO Reduce copier/printer equipment and supply costs due to new contract (phase-in over 2-3 years) $ 150,000
DO Reduce annual increase in projected H&W rates from +9%/yr to +8%/yr $ 300,000
FASO Move up to 9 Grounds positions to Routine Restricted Maint funding $ 720,000
FASO Eliminate (1) Asst. Operations Coordinator $ 91,000
FASO Eliminate (1) Grounds position $ 85,000
FASO Eliminate (1) Plumber position $ 85,000 RRM $ -
FASO Eliminate (1) Electronics Tech position $ 85,000 RRM $ -
FASO Eliminate (1) Glazier position $ 85,000 RRM $ -
Elem Eliminate (1) Asst. Principal $ 154,000
Elem Eliminate (2.5) Teaching positions $ 265,000
Middle Eliminate (7.2) Teaching positions due to declining enrollment $ 617,000
Middle Eliminate MS Summer School $ 0
HS Eliminate (2) Asst. Principals due to declining enrollment $ 308,000
HS Eliminate (7.2) Teaching positions due to declining enrollment $ 617,000
P&D Executive Director of Planning & Development to remain vacant and realign with stipends $ 175,000 Meas S $ -
Total $ 5,316,000
17
Future Options to IncreaseFuture Options to IncreaseFuture Options to IncreaseFuture Options to Increase
Enrollment and/or RevenueEnrollment and/or RevenueEnrollment and/or RevenueEnrollment and/or Revenue
Fundraising
Grants
Parcel Tax
Advertising/Promotion
Full-Day Kindergarten
19
PRELIMINARY DRAFT Plan for 2020PRELIMINARY DRAFT Plan for 2020PRELIMINARY DRAFT Plan for 2020PRELIMINARY DRAFT Plan for 2020----21212121
Proposed Action TargetEstimated
Actual2020-21 LCFF Improvement over current COLA projection TBD $0
Any other revenue assumption changes TBD $0
Services, supplies and all other non-personnel budgets TBD $0
Admin/Mgmt staffing level TBD $0
Classified staffing level TBD $0
Certificated staffing level TBD $0
Plus/minus staffing adjustments for actual enrollment of 2019-20 TBD $0
Subtotals TBD $0
Target Total TBD $0
19
Next StepsNext StepsNext StepsNext Steps
March 12, 2019 Second Interim Report
June 18, 2019 Adoption of 2019-20 Budget