BOARD OF EDUCATION Minutes Tuesday, August 19, 2014 1. Call to Order and Roll Call • Attachment #1: Meeting Summary • Attachment #2: Menu Governance Process 1.2.4 APPROVED AS TO FORM BY THE SUPERINTENDENT RECOMMENDATION: Presiding Board Member to call meeting to order and roll The meeting of the Board of Education of Douglas County School District RE1 was called to order by President Larsen at 5:29 p.m. BOARD MEMBERS PRESENT: Benevento, Geddes, Larsen, Reynolds, Robbins (arrived late, telephonically), Silverthorn ABSENT: Director Richardson ALSO IN ATTENDANCE: Superintendent Fagen, Assistant Superintendent Knight, Chief Financial Officer Betz, Chief Technology Officer Sethi, Chief Development and Innovation Officer McGraw, Legal Counsel Ross, Community Relations Officer Watson, Internal Communications Officer Barber, Public Information Officer Hans, N. Eichelberger, Secretary. 2. Pledge of Allegiance Governance Process 1.8 Board Members’ Code of Conduct APPROVED AS TO FORM BY THE SUPERINTENDENT RECOMMENDATION: Information only For Your Information Only – Reading File 3. Unofficial Board of Education Minutes, July 15, 2014 • Attachment #1: Unofficial Board of Education Minutes, July 15, 2014 APPROVED AS TO FORM BY THE SUPERINTENDENT RECOMMENDATION: The unofficial (draft) minutes shall be provided to the Board members for their review, deliberation and consideration in advance of the next regular Board meeting and shall be posted for public view with the online version of the Board agenda for that meeting. Unless the Board takes action with respect to such unofficial minutes at the next regular Board meeting, such unofficial minutes shall automatically be deemed official and fully approved immediately upon the final adjournment of such next regular Board meeting. 4. Unofficial Board of Education Retreat Minutes, August 1, 2014 • Attachment #1: Unofficial Board of Education Minutes, August 1, 2014
Transcript
BOARD OF EDUCATION Minutes
Tuesday, August 19, 2014 1. Call to Order and Roll Call
• Attachment #1: Meeting Summary • Attachment #2: Menu
Governance Process 1.2.4 APPROVED AS TO FORM BY THE SUPERINTENDENT RECOMMENDATION: Presiding Board Member to call meeting to order and roll The meeting of the Board of Education of Douglas County School District RE1 was called to order by President Larsen at 5:29 p.m. BOARD MEMBERS PRESENT: Benevento, Geddes, Larsen, Reynolds, Robbins (arrived late, telephonically), Silverthorn ABSENT: Director Richardson ALSO IN ATTENDANCE: Superintendent Fagen, Assistant Superintendent Knight, Chief Financial Officer Betz, Chief Technology Officer Sethi, Chief Development and Innovation Officer McGraw, Legal Counsel Ross, Community Relations Officer Watson, Internal Communications Officer Barber, Public Information Officer Hans, N. Eichelberger, Secretary. 2. Pledge of Allegiance Governance Process 1.8 Board Members’ Code of Conduct APPROVED AS TO FORM BY THE SUPERINTENDENT RECOMMENDATION: Information only
For Your Information Only – Reading File
3. Unofficial Board of Education Minutes, July 15, 2014 • Attachment #1: Unofficial Board of Education Minutes, July 15,
2014 APPROVED AS TO FORM BY THE SUPERINTENDENT RECOMMENDATION: The unofficial (draft) minutes shall be provided to the Board members for their review, deliberation and consideration in advance of the next regular Board meeting and shall be posted for public view with the online version of the Board agenda for that meeting. Unless the Board takes action with respect to such unofficial minutes at the next regular Board meeting, such unofficial minutes shall automatically be deemed official and fully approved immediately upon the final adjournment of such next regular Board meeting. 4. Unofficial Board of Education Retreat Minutes, August 1, 2014
• Attachment #1: Unofficial Board of Education Minutes, August 1, 2014
Board of Education Minutes August 19, 2014 Page 2 of 11
APPROVED AS TO FORM BY THE SUPERINTENDENT RECOMMENDATION: The unofficial (draft) minutes shall be provided to the Board members for their review, deliberation and consideration in advance of the next regular Board meeting and shall be posted for public view with the online version of the Board agenda for that meeting. Unless the Board takes action with respect to such unofficial minutes at the next regular Board meeting, such unofficial minutes shall automatically be deemed official and fully approved immediately upon the final adjournment of such next regular Board meeting. 5. Unofficial Board of Education Retreat Minutes, August 2, 2014
• Attachment #1: Unofficial Board of Education Minutes, August 2, 2014
APPROVED AS TO FORM BY THE SUPERINTENDENT RECOMMENDATION: The unofficial (draft) minutes shall be provided to the Board members for their review, deliberation and consideration in advance of the next regular Board meeting and shall be posted for public view with the online version of the Board agenda for that meeting. Unless the Board takes action with respect to such unofficial minutes at the next regular Board meeting, such unofficial minutes shall automatically be deemed official and fully approved immediately upon the final adjournment of such next regular Board meeting. 6. 15-minute Recess Called to Serve Dinner and Move to Conference Room for an Executive Session (a closed session) APPROVED AS TO FORM BY THE SUPERINTENDENT RECOMMENDATION: Information only
Executive Session (a Closed Session)
7. Convene in Executive Session (a Closed Session) APPROVED AS TO FORM BY THE SUPERINTENDENT RECOMMENDATION: That the Board of Education convenes in Executive Session to discuss Real Estate matters e.g. the purchase, acquisition, lease, transfer or sale of real, personal or other property pursuant to C.R.S. § 24-6-402(4)(a); to hold conference with the Board's attorney to receive legal advice on specific legal questions, pursuant to C.R.S. § 24-6-402(4)(b); to be advised on specialized details of security arrangements and investigations pursuant to C.R.S. § 24-6-402(4)(d); to determine positions relative to Negotiations pursuant to C.R.S. § 24-6-402(4)(e) or Personnel Matters pursuant to C.R.S. § 24-6-402(4)(f); to consider documents protected by non-disclosure provisions of Colorado Open Records Act pursuant to C.R.S. § 24-6-402(4)(g); and/or to be advised on Individual Student matters pursuant to C.R.S. § 24-6-402(4)(h). AMENDED - Motion Member Silverthorn moved, Member Reynolds seconded that the Board of Education convenes in Executive Session to discuss Legal Matters to hold conference with the Board's attorney to receive legal advice on specific legal questions, pursuant to C.R.S. § 24-6-402(4)(b), specifically: Zybliski v DCSD, Questions regarding local school board control of curriculum, statutory duties for DAC & SAC; Questions regarding School Finance Act funding; Security Issues pursuant to C.R.S. § 24-6-402(4)(d) to be advised on specialized details of security arrangements and investigations, specifically: Legal questions regarding security initiatives.
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Benevento, aye; Geddes, aye; Larsen, aye; Reynolds, aye; Silverthorn, aye. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The motion carried 5-0.
The Board of Education convened in Executive Session (a closed session) at 5:36 p.m. The Executive Session was recorded pursuant to the requirements of State law. PRESENT: Benevento, Geddes, Larsen, Reynolds, Silverthorn, Fagen, Knight, Betz, Johnson-Strother, Ross, Watson
• Legal – Questions regarding local school board control of curriculum; and Questions regarding School Finance Act funding: 5:36 p.m.-6:16 p.m.
The Executive Session concluded at 6:16 p.m. 8. 15-minute Recess Called to Break and Return to the Board Room for the Regular Session APPROVED AS TO FORM BY THE SUPERINTENDENT RECOMMENDATION: Information only 9. Re-Convene Regular Session APPROVED AS TO FORM BY THE SUPERINTENDENT President Larsen re-convened the regular session at 6:26 p.m.
Study/Work Session 10. Speaker Series: Joshua Sharf, Fiscal Policy Analyst, Independence Institute “PERA – Reform for Our Schools and Our Communities” APPROVED AS TO FORM BY THE SUPERINTENDENT RECOMMENDATION: Information only Director Silverthorn introduced and welcomed Mr. Joshua Sharf for a report on the PERA Project. The following links summarize many of the points Mr. Sharf shared during his presentation to the Board of Education.
• The Tribune article link: http://www.greeleytribune.com/news/11507723-113/retirement-pera-age-security
• The Complete Colorado article link: http://completecolorado.com/pagetwo/2014/08/25/colorado-peras-pensionomics-nonsense/
• Independence Institute, Fiscal Policy Center link: http://tax.i2i.org/?s=pera
Study/Action Items
11. Castle Rock Urban Renewal Authority’s Request to Designate Property for Tax Increment Financing
• Attachment #1: Report APPROVED AS TO FORM BY THE SUPERINTENDENT RECOMMENDATION: That the Board of Education accepts the request to designate property for tax increment financing as proposed
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Mr. Bill Detweiler, Director of Development Services for the Town of Castle Rock and Urban Renewal Authority Executive Director, introduced Pete Mangers, Sales Tax Manager at Town of Castle Rock. Mr. Detweiler stated that the purpose of his presentation was to seek written consent from the Board for an urban renewal project. Mr. Detweiler referenced the attached impact report and reviewed the plan. AMENDED - Motion Member Benevento moved, Member Silverthorn seconded that the Board of Education directs the Board President to execute a letter on behalf of the School Board Directors in consultation with Legal Counsel, and to send a copy of the letter to School Board Directors for their information prior to the mailing of the written consent. Benevento, aye; Geddes, aye; Larsen, aye; Reynolds, aye; Silverthorn, aye. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The motion carried 5-0.
President Larsen called for a three-minute recess.
12. Student and Staff Recognitions APPROVED AS TO FORM BY THE SUPERINTENDENT RECOMMENDATION: Information only Dr. Fagen honored students from Chaparral, Douglas County, Highlands Ranch, and Ponderosa High Schools who attended the Family, Career and Community Leaders of America (FCCLA) competition, the Future Business Leaders of America (FBLA) and the Distributive Education Clubs of America (DECA) State and National competitions. Congratulations to the Ponderosa and Chaparral High School Winners – the FCCLA Team had Molly Kamper of Ponderosa High School and Rebekah Corbett of Chaparral High School take Gold in State. Molly received hers in Culinary Cake Design and Rebekah in Occupational Early Childhood Education. The FBLA Group from Ponderosa had Kendra Dunham with a 1st Place win in Job Interview and Collin Smith with his 1st Place win in Network Design. Way to go Highlands Ranch High School – the FCCLA’s Michaela Bailey was recognized for her Gold in State and 1st in Nationals in Advocacy. The DECA winner, Grace Kirchessner, won a Gold in State in School Based Enterprise. Douglas County High School’s Teams made quite the showing. The FCCLA Team winners of a Gold Medal in State along with National recognition are:
• Jessica Laury in Life Event Planning • Michelle Garcia in Life Event Planning • Shelby Lewis in Life Event Planning • Jordan Haley in Promote & Publicize FCCLA • Lauren Keller in Promote & Publicize FCCLA
The FBLA winners from Douglas County High School included the following students and teams:
• Tiffany Huang with a 1st Place in State in Business Law • Ariel Schenecker with a 1st Place in State in Principles &
Procedures
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• Chase Youngman, Patrick Tan and Christopher Ahrens with a 1st Place in State in Entrepreneurship Team
• Nitya Nunna, Emma Holle, and Elizabeth Mahoney with a 1st Place in State in Regionals Management Information Systems
• Tucker Middleton and Zachary Brenner with a 1st Place in State in Sports Management Team
• Jessica Laury with a 1st Place in State in Public Speaking II 13. Superintendent Reports APPROVED AS TO FORM BY THE SUPERINTENDENT RECOMMENDATION: Information only 14. General Obligation Refunding Bonds, Series 2014 Update APPROVED AS TO FORM BY THE SUPERINTENDENT RECOMMENDATION: Information only Dr. Fagen introduced Chief Financial Officer Bonnie Betz for a brief update on the refunding of bonds that will result in a significant savings to our taxpayers. 15. Parent Liaison/Parent University Update
• Attachment #1: Parent Engagement PowerPoint Providing information concerning the Parent Liaison and Parent University Programs. APPROVED AS TO FORM BY THE SUPERINTENDENT RECOMMENDATION: Information only Dr. Fagen acknowledged Cinamon Watson, Community Relations Officer, and Pat McGraw, Chief Innovation and Development Officer, for an update on parent engagement. Ms. Watson introduced Kathy Brown, School-Community Partnership Coordinator, a Douglas County Parent and Lacrosse Head Coach for the combined Castle View and Douglas County High School teams, who talked about her mission to connect parents to all the resources available in the District. Ms. Brown highlighted the importance of parent participation on the School Advisory Committees. Tom McMillen, Director of Student and Parent Choice, talked about the Parent University and recognized members of the Parent University Steering Committee – Dea Aragon, a detective with the Douglas County Sheriff’s office; Jennie Cartwright, a Lone Tree parent; Stacia Buck, a Parker parent; and LeAnne Super, a Highlands Ranch parent. Board discussion followed. 16. Board Report: President and Vice President Items APPROVED AS TO FORM BY THE SUPERINTENDENT RECOMMENDATION: Information only President Larsen provided updates on previous public comments. 17. Board Committee and Liaison Reports APPROVED AS TO FORM BY THE SUPERINTENDENT RECOMMENDATION: Information only Board/Superintendent Linkage 1.0; Executive Limitation 1.8: District Accountability Committee (Reynolds, Silverthorn) Fiscal Oversight Committee (Reynolds) Long Range Planning Committee (Larsen) Douglas County Education Foundation (Benevento) Douglas County Safety Committee (Geddes) Rocky Mountain School of Expeditionary Learning (Larsen) Partnership of Douglas County Governments (Rotating Board representation) Douglas County Youth Initiative (Richardson)
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Student Advisory Group (Silverthorn) Government Relations (Benevento, Richardson) Other Board Updates APPROVED AS TO FORM BY THE SUPERINTENDENT Director Silverthorn gave a quick DAC update and announced the new officers as Chris Cingrani, Chair, Barb Cousins, Vice Chair, and Sandra Brownigg, recorder. President Larsen on behalf of Director Richardson offered an update on the Douglas County Youth Initiative group and announced the date for the upcoming Youth Congress as Monday, September 22, at The State Capitol. President Larsen acknowledged the following community members for Public Comment.
• Gary Colley of Parker representing the Community Accountability Committee addressed the Board of Education on the 2014-2015 Meeting Schedule. Mr. Colley requested that for 2014-2015, the Board would include representatives of local community organizations in a monthly public work session, to focus on the improvement of the public engagement process within the District. (A handout was provided.)
• Gary Colley of Parker representing the Community Accountability Committee addressed the Board of Education on Personnel Changes. Mr. Colley asked that with the upcoming 2014 Comprehensive Community Survey that the Board of Education require Dr. Fagen to include within the survey an emphasis on the employees of the District to ascertain how the staff regards the working environment in the District. (A handout was provided.)
18. Adoption of the Consent Agenda: Staff recommendations, detailed in Agenda Items #19 - #23, organized for Board of Education block approval. APPROVED AS TO FORM BY THE SUPERINTENDENT RECOMMENDATION: That the Board of Education adopts the Consent Agenda as presented:
• Custodial Services Contracts • CITE 2014-2015 Revision • Colorado High School Activities Association (CHSAA) and the scope
of employment of Douglas County School District employees who serve on their committee
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Benevento, aye; Geddes, aye; Larsen, aye; Reynolds, aye; Silverthorn, aye. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The motion carried 5-0. 19. Custodial Services Contracts The District has outsourced custodial services and is requesting approval/renewal for contract years 2-5. We are bringing this for approval, as Master Klean, Triad and ABM Janitorial Services are each over the $750,000 threshold for each contract year. Custodial service contracts have been awarded by school location through previous request for proposal processes. These contracts are awarded based on services, experience, price and available resources to meet District needs. The District has found that it is advantageous to award contracts to multiple contractors to ensure competition and availability of service. The District renews these annually up to 5 years with existing vendors to maintain consistency of service and minimize disruption to schools. We go out to bid for these services every 5 years. The total estimated annual amount for all custodial contracts for contract year 2 is $3,960,000. Future contract years 3-5 are expected to increase at an average rate of 3% per year. APPROVED AS TO FORM BY THE SUPERINTENDENT RECOMMENDATION: Staff recommends the approval for renewal of the Custodial Services Contracts for years 2 – 5. 20. CITE 2014-2015 Revision The 2014-2015 CITE document has been revised by groups of teachers and administrators, refined by Cabinet and approved by Cabinet and DAC. APPROVED AS TO FORM BY THE SUPERINTENDENT RECOMMENDATION: CITE Revision for Board Approval. 21. Colorado High School Activities Association (CHSAA) and the scope of employment of Douglas County School District employees who serve on their committee.
• Attachment #1: The CHSAA resolution Douglas County School District employees, while serving on the Colorado High School Activities Association, are deemed to be within the scope of employment of the school district. APPROVED AS TO FORM BY THE SUPERINTENDENT RECOMMENDATION: The Board of Education’s approval of the resolution as a consent agenda item and the signature of the Board of Education president to the resolution document. 22. 2014-2015 Board of Education Regular Meeting Schedule
APPROVED AS TO FORM BY THE SUPERINTENDENT RECOMMENDATION: A motion is in order to adopt the 2014-2015 Board of Education Regular Meeting Schedule as presented under the Adoption of the Consent Agenda 23. Personnel Changes
• Attachment #1: Classified CON Bd List August 19, 2014 • Attachment #2: Classified PUB Bd List August 19, 2014 • Attachment #3: Certified CON Bd List August 19, 2014 • Attachment #4: Certified PUB Bd List August 19, 2014
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APPROVED AS TO FORM BY THE SUPERINTENDENT RECOMMENDATION: That the Board of Education approves the Personnel Changes as presented. 24. General Public Comment The Board has set aside two distinct opportunities for public comment: during consideration of action (consent/action/study) agenda items, and at the end of the meeting for general issues. During the action portion of the meeting, members of the public may address the Board of Education on any item on the meeting’s decision agenda. Speakers must complete a Public Comment form online and submit it electronically to the Board of Education secretary prior to 3 p.m. on the day of a regularly scheduled Board meeting. Groups representing a consistent viewpoint are encouraged to select one spokesperson to address the Board. At the time the Board is considering an agenda item, the presiding member will take public comment. Each person will have three minutes to speak. This is the Board’s opportunity to hear from students, parents, and other stakeholders for input on matters being taken up for study or decision. We value the input from the community and may incorporate the comment into the discussion of the item. The Board may or may not choose to ask questions of those providing comment on the action item. General Public Comment on topics relating to the operations of schools and not on the agenda will be taken at the end of the meeting. Each person will have one minute to speak. This is the Board’s opportunity to hear from students, parents and other stakeholders for deliberation on future meeting agendas. The Board and Staff may or may not choose to address any point or issue raised during General Public Comment, as they deem appropriate. We encourage those commenting to also provide their thoughts in written form submitted to the Board Secretary, so that the item may be better understood for future consideration. At the next Board Meeting an account will given for all outstanding General Public Comments, giving the current status of those items, which could include being placed on a current or future meeting agenda, being referred to the district staff for study, or the board declining to take the matter further. As an additional reminder, only those persons whom the Chair calls upon to speak during Public Comment may speak, and they may do so strictly during the time they are allotted at the podium. Other members of the audience are not permitted to speak at any time during the Board’s meeting, including during Public Comment, during any remarks or comments made by the Board or Staff, or at any other time before adjournment. In addition, public outbursts, applause, hissing, booing, or expressions of support or disapproval of any speaker’s comments are strictly forbidden. Failure to adhere to this important policy promoting the decorum, good conduct, and good order of the Board’s meeting will result in the immediate conclusion of Public Comment. If necessary, those who do not comply will be asked to leave. The Chair appreciates your cooperation, understanding, and compliance. Thank you.
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APPROVED AS TO FORM BY THE SUPERINTENDENT RECOMMENDATION: Community input that can help the District meet the challenge of becoming the best school system possible is always welcome.
• Jennifer Robertson of Highlands Ranch addressed the Board of Education on the funding of the new Pay for Performance framework including InspirED and Assessments. Ms. Robertson believes it is much more expensive to create a commercial software product than to create software that is used in house. She stated that the taxpayers were not willing investors in the development of a commercial software product. (A handout was provided.)
• Gary Colley of Parker representing the Community Accountability
Committee for DCSD stated that he had not received a response to his previous comment and asked again why the District does not have a diverse Community Advisory Group. (A handout was provided.)
President Larsen affirmed that the Board of Education has advisory and accountability committees charged with producing reports to the School Board Directors to help accomplish their job. Further, Larsen stated that Board committees have clear and specific goals, objectives and timelines and there has not been a need to establish a community committee in an ad hoc capacity.
• Brandi Essegian of Castle Rock addressed the Board of Education on Common Core. Ms. Essegian expressed frustration that she does not see evidence to support Common Core is out of our District. Ms. Essegian believes schools throughout the District are using Common Core curriculum, and schools are mandated to administer state-mandated, Common Core tests. Ms. Essegian urged the Board to advise constituents of their plan of action.
Dr. Fagen said the District reviewed the Common Core Standards along with the National Standards and Colorado Academic Standards and was unimpressed with the rigor and integration. The District worked together with teachers to build new world class outcomes and from there built integrated outcomes that consider what it is that students need to know and be able to do to be successful in their lifetimes based on the research, literature and what businesses require to enter the workforce. The District together with teachers is working hard to have a better curriculum, better assessments, and continues to work legislatively and through other means to get out from under the massive amount of State testing surrounding the Common Core. The goal of the District is to continue developing quality assessments that actually inform teachers’ instruction. Dr. Fagen emphasized that the District continues to be compliant as it explores other options that may be available.
• Brandi Butticaz of Castle Rock expressed her concerns regarding mature subject matter in a District approved, middle school novel, Speak by Laurie Halse Anderson. Ms. Butticaz questioned the appropriateness of references to drugs, alcohol, suicide, and sex. Ms. Butticaz commended the teacher for her willingness to offer an accommodation of an alternative assignment for her child; however, Ms. Butticaz wanted to bring the book to the
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attention of the Board and asked for a reevaluation. (A handout was provided.)
Dr. Fagen outlined the adoption review process and invited Mary Murphy to summarize the proposal process used at the Mesa Middle School when selecting materials in the development of thematic units. Legal Counsel also referred Ms. Butticaz to Board policy KEC Public Complaints About Learning Resources which allows citizens to express and resolve any concerns about learning resources.
Executive Session (a Closed Session)
25. Convene in Executive Session (a Closed Session) APPROVED AS TO FORM BY THE SUPERINTENDENT RECOMMENDATION: That the Board of Education convenes in Executive Session to discuss Real Estate matters e.g. the purchase, acquisition, lease, transfer or sale of real, personal or other property pursuant to C.R.S. § 24-6-402(4)(a); to hold conference with the Board's attorney to receive legal advice on specific legal questions, pursuant to C.R.S. § 24-6-402(4)(b); to be advised on specialized details of security arrangements and investigations pursuant to C.R.S. § 24-6-402(4)(d); to determine positions relative to Negotiations pursuant to C.R.S. § 24-6-402(4)(e) or Personnel Matters pursuant to C.R.S. § 24-6-402(4)(f); to consider documents protected by non-disclosure provisions of Colorado Open Records Act pursuant to C.R.S. § 24-6-402(4)(g); and/or to be advised on Individual Student matters pursuant to C.R.S. § 24-6-402(4)(h). President Larsen stated that it was not necessary to convene a second Executive Session. 26. Adjournment APPROVED AS TO FORM BY THE SUPERINTENDENT RECOMMENDATION: That the Board of Education adjourns the meeting. ORIGINAL – Motion Member Silverthorn moved, Member Reynolds seconded ‘that the Board of Education adjourns the meeting.’ Benevento, aye; Geddes, aye; Larsen, aye; Reynolds, aye; Silverthorn, aye. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The motion carried 5-0. There being no further business to come before the Board, the meeting was adjourned at 8:53 p.m. The next regular meeting of the Board of Education is scheduled for September 2, 2014. These minutes summarize the final decisions made by the Board of Education at the referenced meeting. View the meeting via live stream by accessing the following link: http://new.livestream.com/accounts/142979. Supporting document(s) attached to agenda items may be viewed by accessing the following link: http://eboard.dcsdk12.org/
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___________________________ Kevin P. Larsen President
