Page | 1 AGENDA BOARD OF MAYOR AND ALDERMEN CITY OF YAZOO CITY, MISSISSIPPI MONDAY, AUGUST 10, 2020 CITY HALL BOARD ROOM 1. Call to Order 2. Adopt Agenda 2.a. 8.10.2020 Agenda 8.10.2020 Agenda.docx 3. Approval of Minutes 3.a. 7.27.2020 Regular Board Meeting 7.27.2020 Regular Board Meeting Revised.docx 3.b. July 30, 2020 Special Call Meeting 7.30.20 special call meeting minutes_REV.doc 3.c. August 3, 2020 10:00 A.M. Special Call Meeting 8.3.20 special call meeting minutes 10am REV.doc 3.d. August 3, 2020 11:30 a.m. Special Call Meeting 8.3.20 special call meeting minutes 1130am.doc 4. Hearing of Complaints and Appeals (Public Comments) 5. Message of the Mayor / Report of Officers 6. Approval of Docket 1
Transcript
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AGENDABOARD OF MAYOR AND ALDERMEN
CITY OF YAZOO CITY, MISSISSIPPIMONDAY, AUGUST 10, 2020CITY HALL BOARD ROOM
1. Call to Order
2. Adopt Agenda2.a. 8.10.2020 Agenda
8.10.2020 Agenda.docx
3. Approval of Minutes
3.a. 7.27.2020 Regular Board Meeting
7.27.2020 Regular Board Meeting Revised.docx3.b. July 30, 2020 Special Call Meeting
7.30.20 special call meeting minutes_REV.doc3.c. August 3, 2020 10:00 A.M. Special Call Meeting
8.3.20 special call meeting minutes 10am REV.doc3.d. August 3, 2020 11:30 a.m. Special Call Meeting
8.3.20 special call meeting minutes 1130am.doc
4. Hearing of Complaints and Appeals (Public Comments)
10.f. Order to review and extend the Emergency Proclamation of the Board of Mayor andAldermen of the City of Yazoo City, Mississippi Declaring the Existence of an Emergencyin Yazoo City, Mississippi dated February 12, 2020.
Emergency Proclamationof the Board of Mayor and Aldermen-07072020162907.pdf10.g. Order to review and extend the Emergency Proclamation of the Board of Mayor and
Aldermen of the City of Yazoo City, Mississippi Declaring the Existence of an Emergencyin Yazoo City, Mississippi, as a result of COVID -19 dated March 16, 2020.
Emergency Proclamation of the Board of Mayor and Aldermen-07072020162225.pdf10.h. Order to review and extend the Emergency Proclamation of the Order of The Board of
Mayor and Aldermen of the City of Yazoo City, Mississippi, Prohibiting Gatherings ofmore than 10 people, limiting gatherings of 10 people or fewer, closing bars and limitingaccess to restaurants in the City of Yazoo City, Mississippi, as a result of COVID-19 andthe City of Yazoo City’s State of Emergency, dated March 19, 2020 and all relatedCOVID-19 orders.
Emergency Proclamation dated 3.19.2020.pdf10.i. RESOLUTION ADJUDICATING COSTS AND PENALTIES FOR CLEANING
PROPERTY DEEMED TO BE A MENACE TO PUBLIC HEALTH AND SAFETY(803 LAMAR AVE.)
CCF08052020.pdfIMG_0680.jpg
10.j. Order for discussion the street repairs that were approved on May 29, 2020 in the 11:00a.m. Special call Meeting to be repaired by Delta Asphalt.
11. New Business11.a. Order to approve the Mayor to accept the BEP award from The Mississippi Home
Corporation (MHC) up to the amount of $775,000.00 to be disbursed on a propertybasis in amounts up to $25,000.00 per property, with the assistance of legal.
BEP Award Letter.pdf11.b. Order to approve the renewal of Computer Software Support Agreement with
Delta Computer Systems Inc., in the amount of $1,050.00 monthly beginning
Delta Computer Systems Inc-08052020143755.pdf11.c. Order to remove the following items: one (1) maroon recliner asset #407 decal
#306 one recliner asset #15 and one (1) Broil King Gas Grill, (1) woodenbedside stand asset #350 decal #249, (1) wooden bedside stand asset#351 decal #250, one (1) wooden bedside stand asset #352 decal #251,one (1) wooden bedside stand asset #353 decal #252, one (1) wooden bedsidestand asset #354 decal #253, one (1) wooden bedside stand asset #355 decal#254, one (1) wooden bedside stand asset #356 decal #255, one (1) metal coatrack asset #403 decal #302, one (1) wooden bedside stand asset #348decal #247, one (1) wooden bedside stand asset #349 decal #248, from firestation inventory due to uncleanliness and safety and the surplus of one (1) Magnavox DVD-VCR Television asset #315 decal #213, at the Fire Department tobe placed in the City of Yazoo City Surplus auction to be held August 14, 2020.
11.d. Order to approve the surplus of one (1) Dell Monitor asset #1188 decal #1293,one (1) Dell Hard Drive asset #970 decal #01115, one (1) Dell Keyboard asset#968 Decal #01113, Dell Monitor asset #1046 serial #1183,Fargo Printer asset#1038, decal #1175, Gateway Monitor asset #1034 decal #01171, Dell Optiplex746 Hard Drive asset #1036, decal #01173, dell keyboard asset #1048, decal#01185, at the Police Department to be placed in the City of Yazoo City surplusauction to be held August 14, 2020.
11.e. Order to approve the surplus of one (1) Husqvarna Kawasaki FR730 Mower model#RZ4824f serial #FR730vb46630, asset #110 decal #6 and one (1) Husqvarna KawasakiFR691V Mower model #MZ526E serial #FR691VD17289, asset #111 decal #7, at theCemetery to be placed in the City of Yazoo City surplus auction to be held August 14,2020.
11.f. Order to approve Chief Winstead and Director Jones to attend the MS Associationof Chiefs Conference in Biloxi, MS September 28 – October 2, 2020 to includeregistration, lodging and food per diem.
12.a. Order to consider going into executive session for personnel matters in the Mayor'sOffice, personnel matters in the City Clerk's Office, personnel matters in the PoliceDepartment, and potential litigation.
12.b. Order to enter executive session for personnel matters in the Mayor's Office, personnelmatters in the City Clerk's Office, personnel matters in the Police Department, andpotential litigation.
12.c. Order to approve compensation for Sherry Myers as a patrol officer in the amount of$2,389.03 effective at hire date, July 30, 2020 through present date.
13. Appendices
13.a. Appendices
Yazoo City, MS Code of Ordinances-10242019140701.pdfThe 2020 Census-10242019144200.pdfThe Way We Work-12172019114754.pdfBoard of Mayor and Alderman Planning Session-04222020113051.pdfMS Code of Ordinances-05192020145018.pdfAppendices-08062020101412.pdf
BOARD OF MAYOR AND ALDERMENCITY OF YAZOO CITY, MISSISSIPPI
August 10, 20202:00 p.m.
1. Call to Order
2. Adopt Agenda (p. 6)
3. Approval of Minutesa. July 27, 2020 Regular Board Meeting (p. 8)b. July 30, 2020 Special Call Meeting (p. 45)c. August 3, 2020 10:00 Special Call Meeting (p. 48) d. August 3, 2020 11:30 Special Call Meeting (p. 50)
4. Hearing of Complaints and Appeals (Public Comments)
5. Message of the Mayor and Report of Officersa. Grant Program b. Safety / Risk c. Public Works d. Building Inspector / Code Enforcer e. Municipal Court f. YCFD g. YCPD h. City Clerk
6. Approval of Docket a. Claims (p. 52) b. Payroll (p. 65)
7. Report of Special Committees8. Report of Standing Committees9. Presenting Petitions
10. Unfinisheda. Order to select the lowest and best bid related to the remilling and street pavement for the City of Yazoo City. (p. 66)b. Order to approve Willis Engineering calculated cost to repair the following streets as selected by the Board of Mayor and Alderman. (p.74) c. Order to issue RFP for the Land and Water Conversation Fund Grant. (p. 75) d. Order to open RFP responses for workers compensation, liability, property, and automobile insurances. e. Order to open RFP responses to the Yazoo Tap Grant Multi-Use Trail and Fifteenth St. Sidewalk Project.f. Order to review and extend the Emergency Proclamation of the Board of Mayor and Aldermen of the City of Yazoo City, Mississippi Declaring the Existence of an Emergency in Yazoo City, Mississippi dated February 12, 2020. (p. 89)d. Order to review and extend the Emergency Proclamation of the Board of Mayor and Aldermen of the City of Yazoo City, Mississippi Declaring the Existence of an Emergency in Yazoo City, Mississippi, as a result of COVID -19 dated March 16, 2020. (p. 91)
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e. Order to review and extend the Emergency Proclamation of the Order of The Board of Mayor and Aldermen of the City of Yazoo City, Mississippi, Prohibiting Gatherings of more than 10 people, limiting gatherings of 10 people or fewer, closing bars and limiting access to restaurants in the City of Yazoo City, Mississippi, as a result of COVID-19 and the City of Yazoo City’s State of Emergency, dated March 19, 2020 and all related COVID-19 orders.(p. 92)f. RESOLUTION ADJUDICATING COSTS AND PENALTIES FOR CLEANING PROPERTY DEEMED TO BE A MENACE TO PUBLIC HEALTH AND SAFETY (803 Lamar Ave.) (p. 95) g. Order for discussion the street repairs that were approved on May 29, 2020 in the 11:00 a.m. Special call Meeting to be repaired by Delta Asphalt.
11. New Businessa. Order to approve the Mayor to accept the BEP award from The Mississippi Home Corporation (MHC) up to the amount of $775,000.00 to be disbursed on a property basis in amounts up to $25,000.00 per property, with the assistance of legal. (p. 98)b. Order to approve the renewal of Computer Software Support Agreement with Delta Computer Systems Inc., in the amount of $1,050.00 Monthly beginning October 1, 2020. (p. 100)c. Order to remove the following items: one (1) maroon recliner asset #407 decal #306 one recliner asset #15 and one (1) Broil King Gas Grill, (1) wooden bedside stand asset #350 decal #249, (1) wooden bedside stand asset #351 decal #250, one (1) wooden bedside stand asset #352 decal #251, one (1) wooden bedside stand asset #353 decal #252, one (1) wooden bedside stand asset #354 decal #253, one (1) wooden bedside stand asset #355 decal #254, one (1) wooden bedside stand asset #356 decal #255, one (1) metal coat rack asset #403 decal #302, one (1) wooden bedside stand asset #348 decal #247, one (1) wooden bedside stand asset #349 decal #248, from fire station inventory due to uncleanliness and safety and the surplus of one (1) Magnavox DVD-VCR Television asset #315 decal #213, at the Fire Department to be placed in the City of Yazoo City Surplus auction to be held August 14, 2020. (p. )d. Order to approve the surplus of one (1) Dell Monitor asset #1188 decal #1293, one (1) Dell Hard Drive asset #970 decal #01115, one (1) Dell Keyboard asset #968 Decal #01113, Dell Monitor asset #1046 serial #1183,Fargo Printer asset #1038, decal #1175, Gateway Monitor asset #1034 decal #01171, Dell Optiplex 746 Hard Drive asset #1036, decal #01173, dell keyboard asset #1048, decal #01185, at the Police Department to be placed in the City of Yazoo City surplus auction to be held August 14, 2020. (p. )e. Order to approve the surplus of one (1) Husqvarna Kawasaki FR730 Mower model #RZ4824f serial #FR730vb46630, asset #110 decal #6 and one (1) Husqvarna Kawasaki FR691V Mower model #MZ526E serial #FR691VD17289, asset #111 decal #7, at the Cemetery to be placed in the City of Yazoo City surplus auction to be held August 14, 2020. (p. ) f. Order to approve Chief Winstead and Director Jones to attend the MS Association of Chiefs Conference in Biloxi, MS September 28 – October 2, 2020 to include registration, lodging and food per diem. (p. 102)
12. Review of next Agenda and Other Planning Agenda Items
EXECUTIVE SESSION Police Department Fire Department Public Works Litigation
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REGULAR MEETINGBOARD OF MAYOR AND ALDERMENCITY OF YAZOO CITY, MISSISSIPPI
Monday, July 27, 2020
BE IT REMEMBERED that a regular meeting of the Board of Mayor and Aldermen of the City of Yazoo City, Mississippi was convened in the Board Room at City Hall on July 27, 2020, at 2:00 P.M., being the fourth Monday of said month when and where the following were had and done to wit:
PRESENT: Diane Delaware, Mayor; Ronald E. Johnson, Mayor Pro-Tem/Ward 1 Alderman; Andre Lloyd, Ward 2 Alderman; Sir Johnathan Rucker, Ward 3 Alderman; Elizabeth Thomas, Ward 4 Alderman; Kaneilia Williams, City Clerk; Lilli Evans Bass, City Attorney.
Mayor Delaware called the regular meeting to order having been duly noticed and posted.
APPROVAL TO AMEND AND ADOPT AGENDA
Alderman Rucker moved to approve the agenda; Alderman Lloyd seconded.
Alderwoman Thomas requested to amend the agenda to add to unfinished business, item 10e, Order to discuss charges for garbage pickup added to water bills of individuals who are repairing homes; item 11c to new business, Order to discuss the residence located at 803 Lamar Avenue.
Alderman Johnson moved to amend the motion to adopt agenda with the requested amendments; Alderman Thomas seconded
Yeas: Johnson, Lloyd, Rucker, Thomas Nays: Delaware
Alderman Rucker moved to approve the agenda with requested amendements; Alderman Lloyd seconded.
BOARD OF MAYOR AND ALDERMENCITY OF YAZOO CITY, MISSISSIPPI
July 27, 20202:00 p.m.
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1. Call to Order
2. Adopt Agenda (p. 6)
3. Approval of Minutesa. July 13, 2020 Regular Board Meeting (p. 8)b. July 21, 2020 Special Call Meeting 10:00 A.M. (p. 23)c.
4. Hearing of Complaints and Appeals (Public Comments) a.
5. Message of the Mayor and Report of Officersa. Grant Program (p. 25)b. Safety / Risk c. Public Works
Waste Pro d. Building Inspector / Code Enforcer (p. 27) e. Municipal Court (p. 29)f. YCFD (p. 38)g. YCPD (p. 46)h. City Clerk (p. 52)
6. Approval of Docket 6. 1 Order to approve Jeremy Taylor to attend the Basic Law Enforcement Basic Officer
Training starting August 2, 2020 at the North Mississippi Law enforcement Training Center in Tupelo, MS to include travel. (p. 57) a. Claims (p. 61)
b. Payroll (p. 77)
7. Report of Special Committeesa. 2019/20 audit overview
8. Report of Standing Committeesa. Public Service Commission Board b. Mississippi Achievement School District c. Yazoo City Housing Authority Board d. Planning and Zoning Board e. Examining Board
9. Presenting Petitions
10. Unfinisheda. Order to Amend Ordinance of the City of Yazoo City, Mississippi, Vacating and Reverting Land to the Mississippi Department of Transportation Formerly State Highway Commission of Mississippi. (p. 78) b. Order to Amend Ordinance of the City of Yazoo City, Mississippi, Relinquishing and Abandoning Right-of-Way Land in Accordance with Mississippi Law. (p. 82)
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c. Order to open all sealed bids related to the remilling and street pavement for the City of Yazoo City. (p. 86) d. Order to approve lowest and best bid for construction of garage extension and roof upgrades to Fire Station #3 from RaJam in the amount of $49,783.90 and Charles Thurman, Jr. Construction in the amount of $44,500.00. (p. 87)
11. New Businessa. Order to select the lowest and best bid for hazardous materials testing for three (3) of the nine (9) properties remaining from the initial 11 properties in Phase 1 Blight elimination Program Grant from CETS in the amount of $2,700.00 and PDT Logistics in the amount of $1,950.00; each quote includes all three (3) properties. (p. 92) b. Order to approve the Mayor and the Board of Alderman, City attorney, and city clerk to attend the NLC 2020 Constituency Groups Virtual Summit August 13-14, 2020 to include registration fees. (p. 98)
12. Review of next Agenda and Other Planning Agenda Items
EXECUTIVE SESSION
Litigation
Mayor Delaware moved to amend the agenda to move MS Achievement School District’s reportup on the agenda to follow approval of the minutes; Alderman Rucker seconded.
Yeas: Delaware, Johnson, Lloyd, Rucker, Thomas Nays: None
There came for consideration the matter of approving the minutes of the July 13, 2020 Regular Board Meeting
Alderman Thomas noted that the minutes should be corrected to reflect the report by telephone of Historical Preservation report and vote of Alderwoman Thomas on the 2/12/2020 emergency order vote was “Yea”.
Alderman Rucker moved to approve the July 13, 2020 Regular Board Meeting minutes with the stated corrections to the minutes: Alderman Johnson seconded.
Mississippi Achievement School District – Superintendent Wright expressed concerns surrounding the reopening of school with COVID-19. School is scheduled to start September 8, 2020 and end June 18, 2021. A/B Hybrid scheduling with 2 days a week in the classroom or 100% virtual options are being considered for the upcoming school year. Superintendent would like more options to be available for pre k – 2nd grade because of the difficulty of learning to read in virtual settings. Implementing safety protocols, sanitizing, and hand washing are also concerns for the school year.
Mayor Delaware moved to suspend the orders of the day to move the 2018/2019 audit review to the Hearing of Complaints /Appeals section of the agenda.
2018-19 Audit Overview – The opinion of the audit remains as unmodified; change in net position; increase of $470,066.00; unrestricted amount of $7,786,537 or $2,671,058.00 withoutthe effect of the pension.
Report of Special Committee
Alderwoman Thomas moved to move the Public Service Commission report up the agenda; Alderman Rucker seconded.
Public Service Commission – reported water net income of $220,295.82, sewer net income of $422,511.06, and electric net loss of $114,781.89; all disconnects were suspended for 112 days due to COVID-19. All payments to Public Service Commission are being accepted at Grand Avenue location only. SEDC is in the process of implementing new billing software.
Alderwoman Thomas moved to move item 10e up to this point in the agenda; Alderman Johnson seconded.
There came for consideration: Order to discuss charges for garbage pickup added to water bills of individuals who are repairing homes.
Discussion of item 10e was conducted but no action was taken.
Alderman Johnson moved to suspend the orders of the day to move the Housing Authority up to this point in the agenda; Alderman Rucker seconded.
Yeas: Delaware, Johnson, Lloyd, Rucker, Thomas Nays: None
Yazoo City Housing Authority Board – reported that the RAD Project is complete at Lindsey Lawn Apartments; Delta Circle Apartments, Fouche Apartments, and Woolwine Apartments rehab has begun. Yazoo City Housing Authority Board thanked Waste Pro for providing garbage cans to residents of the apartment complexes. The Housing Authority will build a walkway from Fouche Apartments to Campanella Park along with the rehab of the dugouts at Campanella Park. Full renovation of Fouche Apartments will begin once tenants are moved back into Delta Circle and Woolwine Apartments. The Yazoo City Housing Authority Board asked the Mayor and Board of Alderman if any property was available to expand affordable housing in Yazoo City.
Message of the Mayor/Alderman
Mayor Delaware – spoke about COVID-19 relief efforts and praised the citizens that are wearing their masks and following the ordinances. She also mentioned the fire at the Rubbish Pit and stated that it is a crime to start a fire in the City of Yazoo City.
Alderman Thomas – asked the parents to be mindful of their children on bikes and scooters; the children are not wearing helmets.
Alderman Lloyd – asked citizens to be aware of their daily activities. He also asked the citizens of Yazoo City to treat the city as if it were their own yard. Please do not trash the City.
Alderman Rucker – expressed his condolences to the family of Kelvin “KC” Bradfield and all of the bereaved families. He also thanked Senators Thomas and Hopson for bringing funds to the City of Yazoo City.
Alderman Johnson – stated that trash, along with garbage is being thrown out and it is ridiculous. He encouraged all citizens to wear their masks, sanitize, practice social distancing, and please complete the 2020 Census.
Alderman Rucker left the meeting at 5:20 p.m. and joined the meeting telephonically and electronically.
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Waste Pro – representative, Stormy, stated that she would let Mayor Delaware know if there are any changes in the garbage collection schedule. She also stated that across the industry, more families are home because of COVID-19, and they are trying to let their employees know to be more understanding for garbage outside of the can.
Approval of Docket:
There came for consideration: Order to approve Jeremy Taylor to attend the Basic Law Enforcement Basic Officer Training starting August 2, 2020 at the North Mississippi Law enforcement Training Center in Tupelo, MS to include travel.
Alderman Rucker moved to approve; Alderman Johnson seconded.
Yeas: Delaware, Johnson, Lloyd, Rucker Nays: Thomas
There came on for consideration: Order Approving General Funds Claims Numbered 1-41; Tax Collection Funds Claims Numbered 42- 45; Fire Rebate Funds Claims Numbered 46; Capital Projects & Grants Funds Numbered 47; Solid Waste Funds Claims Numbered 48-54 ; on Municipal “Docket of Claims”, In The Amount of $332,900.21 and hereby approved for immediate payment thereof. (Making Appropriation for the Payment Thereof).IT IS FURTHER ORDERED that there is appropriated from various funds the sums necessary for the purpose of paying the claims as follows:
FROM:
GENERAL FUNDS $63,026.66
TAX COLLECTIONS FUNDS $133,919.68
MUNICIPAL COURT FUNDS $0
FIRE REBATE FUNDS $500.00
2019 GO BOND FUNDS $0
CAPITAL PROJECT & GRANT FUNDS $490.00
SOLID WASTE FUNDS $134,963.87
PAYROLL CLEARING FUNDS $0
Alderman Rucker moved to amend the docket to remove payment to Big D auto in the amount of $100.00; Alderman Johnson seconded.
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Yeas: Delaware, Johnson, Lloyd, Rucker, Thomas Nays: None
Alderman Johnson moved to approve claims docket with amended amount; Alderman Lloyd seconded.
Yeas: Delaware, Johnson, Lloyd, Rucker, Thomas Nays: None
There came for consideration: Order Approving Gross Payroll Deduction Claims, Inclusive Therein, and Making Appropriations for the Payment Thereof.IT IS HEREBY ORDERED that claims inclusive therein on the Municipal “Docket of Claims” in
the aggregate amount of $175,860.13
IT IS FINALLY ORDERED that the following transfers be made in order to pay the payroll expenditure claims authorized herein for payment.
FROM:
GENERAL FUNDS $ 162,044.56
SOLID WASTE FUNDS $13,815.57
Alderman Lloyd moved to approve Payroll Docket; Alderman Johnson seconded.
Yeas: Delaware, Johnson, Lloyd, Rucker, Thomas Nays: None
Unfinished Business
Alderman Lloyd moved to suspend the orders of the day and move the opening of bids up to this point; Alderman Johnson seconded.
There came for consideration: Order to open all sealed bids related to the remilling and street pavement for the City of Yazoo City.
All bids were opened. Bids received from APAC Mississippi, Double S Inc., and Delta Asphalton file in the Office of the City Clerk. Bid tabulation to be presented back to the Board by the engineering firm.
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There came for consideration: Order to Amend Ordinance of the City of Yazoo City, Mississippi, Vacating and Reverting Land to the Mississippi Department of Transportation Formerly State Highway Commission of Mississippi
Alderman Johnson moved to approve the amended ordinance; Alderman Lloyd seconded.
Yeas: Delaware, Johnson, Lloyd, Rucker Nays: NoneAbstain: Thomas
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There came for consideration: Order to Amend Ordinance of the City of Yazoo City, Mississippi, Relinquishing and Abandoning Right-of-Way Land in Accordance with Mississippi Law.
Alderman Lloyd moved to approve the amended ordinance; Ronald Johnson seconded.
Yeas: Delaware, Johnson, Lloyd, Rucker Nays: NoneAbstain: Thomas
There came for consideration: Order to approve lowest and best quote for construction of garage extension and roof upgrades to Fire Station #3 from RaJam in the amount of $49,783.90 and Charles Thurman, Jr. Construction in the amount of $44,500.00.
Alderman Lloyd moved to approve; Alderman Johnson seconded.
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Mayor Delaware moved that the previous motion be withdrawn due to error; Alderman Lloyd seconded.
Yeas: Delaware, Johnson, Lloyd, Rucker, Thomas Nays: None
Alderman Johnson moved to accept the lowest and best bid form Charles Thurman Construction in the amount of $44,500.00.
Yeas: Delaware, Johnson, Lloyd, Rucker, Thomas Nays: None
New Business
There came for consideration: Order to select the lowest and best bid for hazardous materials testing for three (3) of the nine (9) properties remaining from the initial 11 properties in Phase 1 Blight elimination Program Grant from CETS in the amount of $2,700.00 and PDT Logistics in the amount of $1,950.00; each quote includes all three (3) properties.
Alderman Johnson moved to approve the lowest and best quote being PDT Logistics in the amount of $1,950.00; Andre Lloyd seconded.
Yeas: Delaware, Johnson, Rucker, Thomas Nays: Thomas
Abstain: Lloyd
There came for consideration: Order to approve the Mayor and the Board of Alderman, City attorney, and city clerk to attend the NLC 2020 Constituency Groups Virtual Summit August 13-14, 2020 to include registration fees.
Alderman Johnson moved to approve; Andre Lloyd seconded.
Yeas: Delaware, Johnson, Lloyd, Rucker, Thomas Nays: Thomas
There came for consideration: Order to discuss the residence located at 803 Lamar Avenue.
Discussion was held but no action taken.
Executive Session
Alderman Johnson moved to consider going into executive session for personnel matters in the Mayor's Office, personnel matters in the City Clerk's Office, personnel matters in the Police Department, personnel matters in the Fire Department and potential litigation; Alderman Lloyd seconded.
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Yeas: Delaware, Johnson, Lloyd, Thomas Absent: Rucker
Alderman Johnson moved to amend executive session to include considering personnel matters in the Public Works Department/Cemetery; Alderman Lloyd seconded.
Yeas: Delaware, Johnson, Lloyd, Rucker, Thomas Nays: None
Alderman Johnson moved to go into executive session for personnel matters in the Yazoo City Fire Department, personnel matters in the Yazoo City Police Department, and personnel matters in the Public Works Department/Cemetery; Alderman Lloyd seconded.
Yeas: Delaware, Johnson, Lloyd, Rucker, Thomas Nays: None
Following discussion, Alderman Johnson moved to come out of Executive Session and return to the regular meeting; Alderman Lloyd seconded.
Yeas: Delaware, Johnson, Lloyd, Rucker, Thomas Nays: None
Alderman Lloyd moved to appoint Thaddeus Jones as the Interim Chief of Police at the Yazoo City Police Department; Alderman Johnson seconded.
Alderman Lloyd moved to hire Wintric Darling as a noncertified fireman at the Yazoo City Fire Department at a rate of $9.62 an hour and then increasing to $10.23 per hour upon becoming certified upon meeting all pre-employment conditions; Alderman Johnson seconded.
There being no other business Alderman Johnson moved to adjourn the meeting at 7:59 p.m.; Alderman Lloyd seconded.
Yeas: Delaware, Johnson, Lloyd, Rucker, Thomas Nays: None
ATTEST: APPROVED:
__________________________ _________________________ City Clerk Mayor
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SPECIAL CALLED MEETINGBOARD OF MAYOR AND ALDERMEN
Thursday, July 30, 2020 at 11:00 am
BE IT REMEMBERED that a Special Called meeting of the Board of Mayor and Aldermen of the City of Yazoo City, Mississippi was convened in the City Hall Boardroom on Thursday, July 30, 2020 at 11:00 am, being the 5th Thursday of said month when and where the following were had and done to wit:
Present: Ron Johnson, Ward 1 Alderman/Mayor pro tem; Andre Lloyd, Ward 2 Alderman; Sir Johnathan Rucker, Ward 3 Alderman; Elizabeth Thomas, Ward 4Alderman; Lilli Evans Bass (telephonically), City Attorney; and Kaneilia Williams, City Clerk.
Absent: Diane Delaware, Mayor
Alderman Johnson called the special called meeting to order having been duly noticed and posted as follows:
There came for consideration: Executive Session
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Alderman Rucker moved to consider going into executive session for personnel matters inthe Police Department; Alderman Johnson seconded.
_____________________ _______________________City Clerk Mayor
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SPECIAL CALLED MEETINGBOARD OF MAYOR AND ALDERMEN
Monday, August 3, 2020 at 10:00 am
BE IT REMEMBERED that a Special Called meeting of the Board of Mayor and Aldermen of the City of Yazoo City, Mississippi was convened in the City Hall Boardroom on Monday, August 3, 2020 at 10:00 am, being the 1st Monday of said month when and where the following were had and done to wit:
Present: Diane Delaware, Mayor; Ron Johnson, Ward 1 Alderman/Mayor pro tem;Andre Lloyd, Ward 2 Alderman; Sir Johnathan Rucker, Ward 3 Alderman; Elizabeth Thomas, Ward 4; and Kaneilia Williams, City Clerk.
Mayor Delaware called the special called meeting to order having been duly noticed and posted as follows:
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There came for consideration: Finalize the adoption of the draft budget for public hearing
Alderman Johnson moved to adopt the 2020/2021 fiscal year budget as printed for presentation at public hearing; Alderman Lloyd seconded.
_____________________ _______________________City Clerk Mayor
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SPECIAL CALLED MEETINGBOARD OF MAYOR AND ALDERMEN
Monday, August 3, 2020 at 11:30 am
BE IT REMEMBERED that a Special Called meeting of the Board of Mayor and Aldermen of the City of Yazoo City, Mississippi was convened in the City Hall Boardroom on Monday, August 3, 2020 at 11:30 am, being the 1st Monday of said month when and where the following were had and done to wit:
Present: Diane Delaware, Mayor; Ron Johnson, Ward 1 Alderman/Mayor pro tem;Andre Lloyd, Ward 2 Alderman; Sir Johnathan Rucker, Ward 3 Alderman; Elizabeth Thomas, Ward 4; Lilli Evans Bass, Attorney (telephonically); and Kaneilia Williams, City Clerk.
Mayor Delaware called the special called meeting to order having been duly noticed and posted as follows:
There came for consideration: Order to appoint police chief
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Alderman Rucker moved to appoint James Winstead as the police chief; Alderman Thomasseconded.
_____________________ _______________________City Clerk Mayor
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Street Remilling RFP Response FormGeneral Contractors
OCC6.11.20
REQUIREMENTS Please check the box for all items included
Please list the page number of each item
Description of Company
Capacity of Company
Certificate of Good Standing/Certificate of Existence
Evidence of Insurance (at least $1 million of coverage)
State License and/or Certification
Evidence of Financial Stability
Certificate to do Business with City of Yazoo City
Evidence of Bonding (at least $1 million of coverage)
Contractor's Current certificate number
Completion of Street Repair/Improvements Forms
Completion of Storm Draining Improvement Forms
Completion of Street Striping Forms
References
Bids will be tabulated and reviewed by Willis Engineering with response to the Board of Mayor and Aldermen on August 10, 2020.
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CITY OF YAZOO CITY
NOTICE TO CONTRACTORS
Sealed bids will be received by the City of Yazoo City in Yazoo County, Mississippi until noon on
Monday, July 27, 2020 and publicly opened for the construction of streets, street repair, milling,
drainage, minor concrete structures, striping and other items needed in the repair of city streets in
the City of Yazoo City, Mississippi at 2:00pm in the boardroom in City Hall. The project is being
funded by the city's 2019 street improvement bond issue. All bids will be taken under advisement
for tabulation. The lowest and/or best bids will be awarded at the city council meeting on unless all
bids are rejected by the City. The City will not issue any single purchase order for any
combination of pay items for less than $500 . However, Hot Bituminous Pavement purchase order
shall be no less than 50 tons unless a lesser amount is agreed upon by both parties. Bidders may
bid on individual sets of items, such as street repair, street paving, erosion control, etc or any
combination of items.
The principal items of work will be paid for at the contract price bid per item, complete and
accepted, which price shall be full compensation for mobilizing, removal of existing structure,
excavation incidental to construction, furnishing all materials, loading, hauling unloading and
placing and for all labor, equipment, tools and incidentals necessary to complete the work.
All existing structures, if not used in re-construction, are and shall be the sole property of the
contractor and shall be removed and disposed of by the contractor at his expense unless specified,
otherwise by the specifications.
All bids shall be firm and will be effective until December 31, 2020. The time period will begin on
date of Notice to Proceed. All sealed bids may be hand delivered to the City Clerk's Office located
at City Hall, 128 East Jefferson Street, Yazoo City, MS 39194 or mailed to P. 0. Box 689, Yazoo City, MS 39194.
Basis of Award: The award, if made, will be made to the lowest qualified bidder(s) on the basis of
published per unit cost that is determined to be the lowest and best bid in favor of the City of Yazoo
City. The City reserves the right to reject any and all bids for any reason. The City also reserves the
right to waive any and all formalities. All materials must be approved by the City of Yazoo City.
Bidders are hereby notified that any proposal accompanied by letter qualifying in any manner the
condition under which the proposal is tendered will be considered an irregular bid, and such
proposals will not be considered in making the award. Copies of bid specifications and bid form
can be obtained during normal business hours from the City Clerk's Office.
All bids submitted shall contain on the outside or exterior of the envelope or container of such bid
the contractor's current certificate number, and no bid shall be opened or considered unless such
contractor's current certificate number appears on the outside or exterior of said envelope or
container. The contractor’s current certificate number shall be included with all electronic bids forconsideration and should be submitted as an attachment with the electronic bid submittal.
The City requires bonding and insurance coverage in an amount of not less than One Million
Dollars ($1,000,000.00), and bidders shall be permitted to either submit proof of current insurance
coverage in the specified amount or demonstrate ability to obtain the required coverage amount of
insurance if the contract is awarded to the bidder. Proof of insurance coverage shall be submitted
within five (5) business days from bid acceptance.
Kaneilia Williams, City Clerk
City of Yazoo City, Mississippi Publication Dates: June 13, 2020 and June 20, 2020
Page 1 67
STREET REPAIR/IMPROVEMENTS
S-310-D Mixing, Shaping and Compaction Per Square Yard
(Complete in Place)
S-403-A Base Repair (6" Depth) Hot Mix Asphalt Per Square Yard
S-403-A Base Repair (18" Depth) Per Square Yard
12" 610 Crushed Stone
6" Hot Mix Asphalt 12.5MM
S-410-B Cut-Back Asphalt for Prime Coat (EPR-1)
(Per State Aid Spec)
F. 0. B. Plant ( Material Only) Per Ton
Haul of Material to City of Yazoo City Per Ton
Labor and Equipment for Laydown Per Ton
Complete in Place Per Ton
S-403-C Hot Mix Asphalt, ST, 12.5MM (Overlay)
Haul of Material to City of Yazoo City Per Ton
Labor and Equipment for Laydown Per Ton
Complete in Place Per Ton
S-403-B Hot Mix Asphalt, ST, 12.5MM (Leveling)
Haul of Material to City of Yazoo City Per Ton
Labor and Equipment for Laydown Per Ton
Complete in Place Per Ton
S-403-A Hot Mix Asphalt, ST, 12.5MM (Base Repair)
Haul of Material to City of Yazoo City Per Ton
Labor and Equipment for Laydown Per Ton
Complete in Place Per Ton
S-203-A Size 610 Crushed Limestone
Haul of Material to City of Yazoo City
Labor and Equipment for Laydown
Complete in Place
(Compacted to 95% Proctor)
S-304-A Clay Gravel (Class 4, Group B)
(Price to be adjusted or rejected if
above optimum moisture.)
Loaded at pit
Delivered within City of Yazoo City
Complete in Place
Page2
Per Ton
Per Ton
Per Ton
Per Ton
Per Ton
Per Ton
68
S-403-A Concrete Sand (Per State Aid Spec)
F.O.B Plant (Material Only)
Haul of Material to City of Yazoo City
Labor and Equipment for Laydown
Complete in Place
Per Ton
Per Ton
Per Ton'
Per Ton
406-A Cold Milling of Bituminous Pavement, Per Square Yard
All Depths (Milling remains property of the City)
406-B Cold Milling of Bituminous Pavement, Per Square Yard
All Depths (Milling remains property of the Contractor)
S-632-A Roadbed Reclamation
S-307-D Hydrated Lime
Haul of Material to City of Yazoo City
and Spread on Road
S-307-C Soil-Lime-Water Mixing (Class "C")
(Complete in Place)
S-308-A-l Portland Cement
S-308-B-l Soil-Cement-Water Mixing
Multiple Pass Mixers
S-41 O-C-1 Polymerized-Emulsified Asphalt,
Grade CRS-2P
S-410-D Coarse Aggregate Cover Material,
Size 6, Crushed Stone
S-410-E Seal Aggregate Cover Material,
Size 7, Crushed Stone
S-410-F Blotter Material
S-202-D Removal of Concrete (all depth)
S-202-Dl Removal of Asphalt (all depth)
S-203-A Unclassified Excavation (P.M.)
S-203-E Borrow Excavation
(Contractor Furnished, L VM, Class 9)
S-203-H Excess Excavation (P.M.)
S-613-E Adjustment of Manholes
S-613-E Adjustment of Drain Inlets
Page3
Per Square Yard
Per Ton
Per Square Yard
CWT
Per Square Yard
Per Gallon
Per Cubic Yard
Per Cubic Yard
Per Cubic Yard
Per Square Yard
Per Square Yard
Per Cubic Yard
Per Cubic Yard
Per Cubic Yard
Per Each
Per Each
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