Board of Trustees Meeting - Illinois Central College...PeopleSoft Systems System...

Board of

Trustees Meeting

February 15, 2018

TABLE OF CONTENTS

Agenda ............................................................................................. 3 Executive Summary .......................................................................... 5 Minutes ............................................................................................. 6 Personnel Recommendations ........................................................... 17 Purchase Report ............................................................................... 18 Treasurer’s Report ............................................................................ 27 Bill Summary and Conference & Meeting Expenses ........................ 54 Informational Items ........................................................................... 59 Action Items ...................................................................................... 69 Board Budget .................................................................................... 76

REGULAR MEETING NOTICE AND AGENDA

1.0 Convening the Meeting 1.1 Call to Order 1.2 Pledge of Allegiance 1.3 Roll Call 1.4 Recognition—Culinary Arts Program 1.5 Hearing of Citizens

Visiting groups or individuals wishing to be heard concerning matters which lie within the scope of the Board’s duties and responsibilities shall submit a written request to the Board Secretary indicating the topic or topics to be discussed prior to the public Board of Trustees meeting. Presentations are limited to 10 minutes.

1.6 Statement of Conflict of Interest

2.0 Consent Agenda Any one Trustee may remove an item from consent consideration by requesting the Chair to do so. Items removed will be discussed and voted upon individually immediately following passage of the remaining items on the Consent Agenda.

2.1 Minutes of the Open Session of the Regular Monthly Meeting January 18, 2018, Minutes of the Closed Session of the Regular Meeting on January 18, 2018, and Minutes of the Open Session of the Special Meeting on January 18, 2018

2.2 Personnel Recommendations 2.3 Purchase Recommendations 2.4 Treasurer’s Report for January 2018 2.5 Approval of the Monthly Bills for January 1-31, 2018, including Conference and Meeting Expenses

3.0 Board of Trustees Chair Report 3.1Announcements (Diane Lamb, Chair) 3.2 ICCTA/ACCT Report (Diane Lamb, Chair) 3.3 Legislative Committee Report (Michael Everett) 3.4 Student Trustee Report (Isaac Jones)

4.0 President’s Report 4.1 Student Success Report—TRiO Programs

5.0 Informational Items 5.1 Spring 2018 Census Enrollment (David Cook and Dr. Tracy Morris)

Illinois Central College Regular Meeting of the Board of Trustees

Thursday, February 15, 2018, 3:00 p.m. Founders Room, 211A – East Peoria Campus

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2 Illinois Central College Board of Trustees Meeting Notice and Agenda February 15, 2018

6.0 Action Items

6.1 Recommendation for Tenure (Kelly Daniels) . . . . . . . . . . . . . . . . . . . . . . . . . . . Roll Call 6.2 Recommendation to Withhold Award of Tenure for One Additional Year (Kelly Daniels) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Roll Call

7.0 Unfinished Business 8.0 New Business 9.0 Closed Session

To discuss litigation when an action against, affecting, on behalf of the particular body has been filed and is pending before a court or administrative tribunal or when the public body finds that an action is probable or imminent (Section 2(c)(11) of the Open Meetings Act . . . . . . . . . . . . . . . . . . . . . . . . . . . . Roll Call

10.0 Adjournment

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1 EXECUTIVE SUMMARY February 2018

E X E C U T I V E S U M M A R Y

● ● ● February 2018 ● ● ●

5.1 Informational Item - Spring 2018 Census Enrollment Census Day for the current Spring semester occurred on January 31, 2018, and included with the Trustees' packet this month are two related reports: the Spring 2018 Census Day Comparison Report, and a statistical summary of Spring 2018 census day enrollment, featuring data on key student and academic characteristics. Dr. Tracy Morris and David Cook will present additional information on Spring 2018 enrollment during the February meeting. 6.1 Action Item – Recommendation for Tenure In their third year, faculty participate in a tenure review process. A recommendation is presented to the Board of Trustees to grant tenure for Aaron James (Philosophy), Ray Kowalyczk (Accounting), and Ganesh Lakshminarayan (Chemistry).

6.2 Action Item – Recommendation to Withhold Award of Tenure for One Additional Year In their third year, faculty participate in the tenure review process. A recommendation is presented to the Board of Trustees to withhold tenure for Tyler Nielsen, faculty in the Mechanical Technologies programs in the Agricultural and Industrial Technologies department, for one additional year.

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1 ICC Board of Trustees Meeting—Open Session Minutes January 18, 2018

Illinois Central College

Open Session of the Regular Meeting of the Board of Trustees

Minutes

January 18, 2018, 3:00 p.m.

ICC East Peoria Campus, Founders Room, 211A Chair Lamb called the regular meeting to order, and asked Michael Everett to lead the audience in the Pledge of Allegiance. Chair Lamb asked the secretary to call the roll, and Kelly Daniels, Paula Davis, Michael Everett, Student Trustee Isaac Jones, Diane Lamb, and Frank Mackaman were present. Carl Cannon and Gale Thetford were absent. Recognition Dr. Tracy Morris, Vice President of Student Services, provided an update on the ICC Food Bank. The need for this service is based on the percentage of PELL-eligible students and the Peoria MSA demographics for the percentage of residents whose income is below the poverty level. The food bank was created in 2011 under the leadership of the Intercultural Diversity Committee. At that time, food drives were held each semester, and baskets were distributed on select days at the end of each semester. This has now expanded to a year-round service. Under the leadership of Terri Ingles, Coordinator for Access Services, a partnership was formed in August with Midwest Food Bank. A storage and distribution location was identified on the East Peoria Campus, and offerings now include personal hygiene items and over-the-counter medications. The food bank is open on Mondays from 2-4 p.m. or upon special request. The food bank serves current ICC students with an identification card. Under the leadership of Vera Yee, Professor in Health Careers, students have been collecting donations for the food bank for the sixth consecutive year. Access Services, Testing Services, student athletes, the Rotaract Club, and other students also help with the food bank. During the fall semester, 175 students received packets from the food bank. At the present time, food packets are taken to the Peoria Campus for those students who request assistance. However, Dr. Morris is hopeful that the food bank will be expanded to the Peoria Campus in the future. Carl Cannon entered the meeting at 3:12 p.m.

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Michael Everett commented that donated freezers and refrigerators may be available, if needed. Chair Lamb welcomed Pam Adams with the Peoria Journal Star to the meeting. Citizen Comments—no comments. Conflict of Interest—no comments. Consent Agenda Chair Lamb asked if any Trustee wished to pull an item from the Consent Agenda, and there was no response. Michael Everett moved to approve the Consent Agenda as presented including: Minutes of the Open Session of the Regular Monthly Meeting on December 14, 2017; Minutes of the Closed Session of the Regular Monthly Meeting on December 14, 2017; Personnel Recommendations; Treasurer’s Report for December 2017; and Monthly Bills for December 1-31, 2017, including Conference and Meeting Expenses. Minutes Minutes of the Open Session of the Regular Monthly Meeting on December 14, 2017; and Minutes of the Closed Session of the Regular Monthly Meeting on December 14, 2017 (copies on file). Personnel New Hires

Robert Deadman—Tenure Track Faculty – Computer Networking Tonya Fant—Administrative Assistant – Student Life Laura Friesenborg—Associate Vice President – Institutional Effectiveness Erik Hanks—Director – Motorcycle Rider Safety Program Mischelle Monagle—Associate Dean – Nursing Joshua Sloan—Technician – Microcomputer Support Erica Wright—Development Officer – Foundation

Promotions

Ryan Eads—From AIT – Adjunct Faculty to AIT – Technician – Welding/Industrial Shops

Joseph Pickens—From Technology Services – Part-time Technician to Technology Services – Technician

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Kate Stahl—From Document Services – Technician to Administrative Assistant to Executive Officer – Diversity and Community Impact

Interim Placements

Aimee Seth—Athletics/Accounting – Temporary Administrative Assistant (December 18, 2017, to March 16, 2018)

Laura McCue-Newport—Food Services – Temporary Coordinator (January 2, 2018, to March 30, 2018)

Change of Status James Davis—From Health Careers – Interim Associate Dean to Health

Careers – Adjunct Faculty Separations

Jennifer Hughes—Purchasing – Coordinator (12/9/17) Chatara Adams—Human Resources – Administrative Assistant to Vice President

(12/23/17) Purchase Report Bid Items

Access Control System Hardware and Software—Seico, Inc. ($51,222.00) Direct Purchases

East Peoria Campus Fire Alarm MXL Upgrade Phase 3—Getz Fire Equipment ($106,820)

Data Processing Equipment, Software, and Telecommunications

PeopleSoft Systems System Upgrade—Sierra-Cedar, Inc. ($305,500) Treasurer’s Report The overall financial position as of December 31, 2017, reflects level operating results for the first six months of the fiscal year as compared to budget and prior year actuals for the same period. Detailed variances are explained in the two additional schedules provided in the packet. Operating revenue is currently lagging behind budgeted expectations with a few key variances. On the positive side, investment returns are tracking higher as interest rates have doubled since last year. However, tuition is lower than anticipated, as enrollment was 3.4 percent below expectations for the fall semester and enrollment for the spring semester is even further behind schedule, and personal property replacement taxes are less than budgeted as the State has allocated a portion of these funds for payment of the operating grants.

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The overall operating expenditures are favorable $1,300,000 or 4.6 percent, with employee benefits being the one significant negative expenditure variance. The most significant favorable variances are in salaries, contractual services, and general materials and supplies. Salary expense is favorable $810,000 due to the timing of filling vacant positions. Contractual services are favorable $400,000 primarily due to the timing of PeopleSoft and other information technology consulting expenditures. General materials and supplies are also favorable $450,000 due to timing of expenditures. The favorable variance is offset by higher than expected medical claim activity for the first six months of the year, which is reflected in the negative employee benefits variance of $530,000. The adverse trend is a result of several large claims carrying into the new fiscal year. At the end of December, the State of Illinois still owed the College $2,200,000 from FY 2017, which is recorded as an other receivable in the financial statements. Payments totaling over $800,000 were received in early January to bring the current outstanding receivable balance to $1,400,000. Bills Including Conference and Meeting Expenses Education Fund—$3,132,748.37 Operations and Maintenance Fund—$481,786.71 Operations and Maintenance Fund Restricted—$248,493.59 Bond and Interest Fund—$650.00 Auxiliary Fund—$469,468.45 Restricted Fund—$219,299.68 Audit Fund—$27,440.30 Liability, Protection, and Settlement Fund—$349,651.81 Conference and Meeting Expenses—$48,941.84 Chair Lamb requested a roll call vote to approve the Consent Agenda, and the following Trustees responded “Aye”: Carl Cannon, Kelly Daniels, Paula Davis, Michael Everett, Student Trustee Isaac Jones (advisory vote), Diane Lamb, and Frank Mackaman. “Nay”: None. Absent: Gale Thetford. The motion passed. Board of Trustees Chair Announcements—no announcements.

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ICCTA/ACCT Report Diane Lamb announced that the next ICCTA meeting is scheduled for February 3, 2018, and this will be a teleconference. She urged Trustees to participate, if available. Chair Lamb added that she has asked ICCTA to schedule meetings outside of the normal workweek, and she likes the teleconference option. Legislative Report Michael Everett advised that legislature is not currently in session. He and Dr. Quirk-Bailey will attend the ACCT Legislative Summit in Washington, D.C. on February 12-14, 2018. Dr. Quirk-Bailey noted that a group meeting is scheduled with Senator Durbin on February 13, but she is also trying to schedule a one-on-one meeting with him. A meeting has been scheduled with Congresswoman Bustos on February 13. The purpose of these meetings is to discuss agricultural research funding for community colleges and workforce funding. Student Trustee Report Student Trustee Isaac Jones reported that student orientation was held on January 9. Student Life has numerous welcoming activities scheduled during the first week of classes. An expo will be held on January 24 from 10-1 to recruit club membership. CAB will host a national puzzle day activity on January 29. Diane Lamb questioned how these things are promoted, and Mr. Jones responded that there are flyers and posters. Dr. Tracy Morris added that there are also email blasts. President’s Report Dr. Quirk-Bailey announced that the all-campus Celebration of Learning general session was held on January 9. The Foundation Board of Directors conducted their meeting at the Peoria Campus on January 17 and then toured Health Careers. Dr. Quirk-Bailey shared the EMERGE booklet published by the Riverfront Museum featuring several ICC artists. Dr. Quirk-Bailey will serve on the Sculpture Walk jury committee on January 27. Dr. Quirk-Bailey introduced Dr. Rita Ali, Vice President of Diversity and Community Impact, for a more in-depth overview of the Central Illinois Solar Pipeline Workforce Training Program. The grant is an outcome of the Illinois Future Energy Jobs Act (FEJA). ICC is the fiscal and lead agent, and key partners include Illinois People’s

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Action/Heaven’s View Community Development Corporation and Tri-County Urban League. Various other community partners have signed a commitment to the project. The goal is to train 30 individuals per year for a total of 120 over the course of four years. Candidates will go through a screening process, and applications opened January 18, 2018. Candidates will go through four weeks of soft skills and job readiness training and then five weeks of comprehensive solar technical training. Once the training has completed, participants will take the NABCEP associate certificate exam. A coordinator will be hired to lead the program. Frank Mackaman asked if there were matching funds, and Dr. Ali responded that there are no matching funds and the indirect cost has been calculated at 8 percent. Carl Cannon asked if the College will be positioned to continue the program after four years, and Dr. Ali responded that Commonwealth Edison wants a 15-year relationship providing performance goals are met. Bruce Budde, Treasurer and Executive Vice President of Administration and Finance, noted that a solar array will be on campus by summer, and this is part of the master land plan. This could produce an energy savings of $200,000 per year. Informational Item 5.1 FY18 Institutional Operational Plan David Cook, Executive Director of Institutional Research and Planning, provided an update on the FY 2018 Institutional Operational Plan. A total of 20 goals were previously identified for Build Capacity for Change (2 goals), Diversity/Inclusion (1 goal), Enrollment Management (2 goals), Financial Management (2 goals), Institutional Advancement (6 goals), Student Onboarding and Transitions (3 goals), and Student Success (4 goals). To date, one goal under Student Success is completed. Seven goals are in-progress and on-target; twelve goals are in-progress and not on-target; and no goals are at-risk. Some of the influencing factors include the hope for Title III funding, which did not happen, the unfilled Admissions Director position, and the strategic planning goal team pace based on feedback from the Achieving the Dream coaches. Frank Mackaman asked about the enrollment target since these were missed for both fall and spring terms. Mr. Cook advised that administration is working closely on goal #5. Diane Lamb asked about the status of the Admissions Director position, and Dr. Quirk-Bailey advised that the position has been reposted. Action Item 6.1 Voluntary Incentive Retirement Program Marti Bloodsaw, Vice President of Human Resources, advised that a summary was provided at the December Board meeting in closed session regarding the impact of the Higher Learning Commission (HLC) guidelines on faculty. As a result, four faculty

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members have been identified who may be eligible for the voluntary incentive retirement program. The College will offer the same program that was offered in November 2016. The effective date will be June 30, 2018. Diane Lamb asked about their vacation status, and Ms. Bloodsaw responded that the vacation policy is the same policy for all employees; however, faculty members do not receive vacation. Dr. Quirk-Bailey noted that this circumstance is beyond ICC control, but the College must adhere to the Higher Learning Commission (HLC) requirements. Michael Everett moved to approve the Voluntary Incentive Retirement Program for tenured faculty who are required to requalify for transfer courses per requirements established by the Higher Learning Commission. Frank Mackaman seconded the motion. Chair Lamb requested a roll call vote, and the following Trustees responded “Aye”: Kelly Daniels, Paula Davis, Michael Everett, Student Trustee Isaac Jones (advisory vote), Diane Lamb, Frank Mackaman, and Carl Cannon. “Nay”: None. Absent: Gale Thetford. The motion passed. Action Item 6.2 Sabbatical Leave Program Dr. Emmanuel Awuah, Vice President of Academic Affairs, advised that administration recommends offering a one-time sabbatical to faculty who must re-certify to teach either transfer or CTE courses in their discipline as result of the HLC requirements. The College will reimburse the faculty; and they will be required to show credentialed progress at the time of reimbursement and must be eligible to teach within their discipline at the end of Fall 2019. The College’s HLC review is scheduled for Spring 2020. Dr. Quirk-Bailey noted that faculty must have a master’s degree (18 credit hours) in the appropriate discipline. Some of the faculty members will now have multiple options for consideration. This action would give the President the authority to authorize the sabbatical. Kelly Daniels moved to approve the Sabbatical Leave Program for HLC nonqualified tenure faculty. The action will give authorization to the President to approve a one-time sabbatical program for eligible tenured faculty members who must recertify to teach either transfer or CTE courses in their discipline in accordance with HLC teaching standards. Paula Davis seconded the motion. Frank Mackaman asked if the College has a policy regarding commitment to the College when the College is paying for the degree. Dr. Quirk-Bailey responded that currently the College does not have a policy, and it is important not to discriminate based on age. Mr. Mackaman suggested looking at a policy in the future. Dr. Quirk-Bailey advised that Dr. Awuah will have a conversation with each impacted faculty member.

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Diane Lamb asked if there would be a shortage of faculty, and Dr. Quirk-Bailey responded that the College may need to hire adjuncts for one semester. Chair Lamb requested a roll call vote, and the following Trustees responded “Aye”: Paula Davis, Michael Everett, Student Trustee Isaac Jones (advisory vote), Diane Lamb, Frank Mackaman, Carl Cannon, and Kelly Daniels. “Nay”: None. Absent: Gale Thetford. The motion passed. Unfinished Business The April Board meeting will be held at the Peoria Campus, and Dr. Quirk-Bailey suggests having a tour of the campus following the meeting. New Business—no new business. Closed Session At 4:12 p.m., Chair Lamb entertained a motion for closed session. Frank Mackaman moved that the Board of Trustees conduct a closed session to discuss litigation when an action against, affecting, or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal or when the public body finds that an action is probable or imminent (Section 2(c)(11) of the Open Meetings Act); and to discuss the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body (Section 2(c)(1) of the Open Meetings Act). Kelly Daniels seconded the motion. Chair Lamb requested a roll call vote, and the following Trustees responded “Aye”: Michael Everett, Student Trustee Isaac Jones (advisory vote), Diane Lamb, Frank Mackaman, Carl Cannon, Kelly Daniels, and Paula Davis. “Nay”: None. Absent: Gale Thetford. The motion passed. Dr. Quirk-Bailey asked Bruce Budde, Dr. Rita Ali, Marti Bloodsaw, and Dr. Emmanuel Awuah to remain for closed session. All other staff members and guests were excused. A break was taken from 4:12 to 4:25 p.m. (Closed Session) Adjournment At 5:15 p.m., Kelly Daniels moved to adjourn the closed session, and Paula Davis seconded. Chair Lamb requested a roll call vote, and the following Trustees responded “Aye”: Carl Cannon, Kelly Daniels, Paula Davis, Michael Everett, Student Trustee Isaac

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Jones (advisory vote), Diane Lamb, and Frank Mackaman. “Nay”: None. Absent: Gale Thetford. The motion passed. Kelly Daniels moved to adjourn the meeting and Carl Cannon seconded. Chair Lamb requested a voice vote, and the regular meeting was adjourned. The next regularly scheduled meeting will be held Thursday, February 15, 2018, at 3:00 p.m., in the Founders Room (211A) on the East Peoria Campus. Paula Fraley Secretary to the Board of Trustees

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1 ICC Board of Trustees Special Meeting—Open Session Minutes January 18, 2018


Open Session of the Special Meeting of the Board of Trustees

Minutes

January 18, 2018, 5:15 p.m.

ICC East Peoria Campus, Founders Room, 211A Following the conclusion of the regular Board meeting, Chair Lamb entertained a motion to call the special meeting to order. Frank Mackaman moved to conduct a special meeting, and Mike Everett seconded. Chair Lamb asked the secretary to call the roll, and Carl Cannon, Kelly Daniels, Paula Davis, Michael Everett, Student Trustee Isaac Jones, Diane Lamb, and Frank Mackaman were present. Gale Thetford was absent. Dr. Sheila Quirk-Bailey, President; Bruce Budde, Treasurer and Executive Vice President of Administration and Finance; Dr. Emmanuel Awuah, Vice President of Academic Affairs; and Mr. Richard Joseph, Legal Counsel, were also in attendance. A break was taken from 5:15 until 5:40 p.m. Student Trustee Isaac Jones departed the meeting during the break. Dr. Quirk-Bailey stated that the purpose of the meeting was to continue discussions from the Board Retreat held on November 16, 2017, regarding priorities. The College would need to develop a comprehensive process to revise the College Mission, but the Board of Trustees can identify a mission for the Board for what they feel are priorities. Frank Mackaman asked if the College should be offering students an “end” or a “means to an end.” Discussion ensued, and the Trustees were in general consensus that the College should offer choices for various community constituents, and the College should be a “means to an end.” The College should offer an informed choice to lead students to completion to seek gainful employment. Mr. Mackaman stated that being the leader in the community is a big responsibility, and asked if the College is the “catalyst.” The Trustees also discussed the terms of “facilitator,” “taste of success,” and “grow the slice, grow the pie.” Dr. Quirk-Bailey stated that barriers need to be removed so it is easier for students to schedule classes around work and other family responsibilities. She has asked the Cabinet to identify two programs per year and offer multiple starts. There needs to be alignment with community partners similar to the Solar Training program. Paula Davis shared a story about a City of Peoria employee going door-to-door in a Peoria City housing unit to inquire what residents would like to do. As a result, a CNA program was developed with the assistance of ICC.

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2 ICC Board of Trustees Special Meeting—Open Session Minutes January 18, 2018

Dr. Quirk-Bailey was asked to provide her suggestion for three versions of the Board mission and list the things that would need to happen for each mission. Discussion ensued on the concerns of the current situation in the Peoria community and the recent data on African Americans. Dr. Quirk-Bailey stated that resource allocation discussions will need to be held in support of the Board’s mission and will begin with the February Board Retreat. Adjournment At 7:32 p.m., Frank Mackaman moved to adjourn the meeting, and Kelly Daniels seconded. Chair Lamb requested a voice vote, and the meeting was adjourned. The next regularly scheduled meeting will be held Thursday, February 15, 2018, at 3:00 p.m., in the Founders Room (211A) on the East Peoria Campus. Paula Fraley Secretary to the Board of Trustees

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Board of Trustees Personnel Recommendations Report

Thursday, February 15, 2018

Interim Placements:

Name Placement Dates Position

From To

Christine

Jordan

January 16,

2018

May 31, 2018 TFT Faculty – Health Careers

Tonya

Lempesis

January 29,

2018

May 31, 2018 TFT Faculty – Math, Science, and Engineering

*Robert

Stanford

January1, 2018 May 31, 2018 TFT Faculty – Business, Legal and Information

Systems

*Extended through spring semester.

Change of Status:

Name Effective Date Position

From To

Jeff Coon February 12,

2018

Custodial Services- Housekeeper (part-

time)

Custodial Services- Housekeeper (full-

time)

Jacob

Edwards

February 12,

2018

Campus Police- Police

Officer (part-time)

Campus Police- Police Officer (full-time)

Eddie

James

February 12,

2018

Custodial Services- Housekeeper (part-

time)

Custodial Services- Housekeeper (full-

time)

Separations:

Name Hire Date Position Effective Date

Malia Heath November 17,

2014

Coordinator – Organizational

Learning

January 23, 2018

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Public Act 095-0990 - An ACT concerning education, requires schools to award all contracts for purchase of supplies, materials or work involving an expenditurein excess of $25,000 to the lowest responsible bidder, considering conformity with specifications, terms of delivery, quality and serviceability, after dueadvertisement. The ACT does allow for exceptions which can be found in CodeSection 10-20.21. Only items that require formal bidding will be included in the formal purchase report. All items that fall under an exception will be listed in the Supplemental Purchasing Information Section.

Division Bid Vendor Award Page

Facilities RTU REPLACEMENT PIPCO 1,300,635.00$ 1Services PHASE 6

Facilities RE-ROOFING WORK Meyer Roofing 361,750.00$ 3Services PHASE 7

ACADEMIC BUILDING

TOTAL PURCHASE REPORT 1,662,385.00$

ILLINOIS CENTRAL COLLEGE Purchase Report

February 15, 2018

BID ITEMS TO BE APPROVED FOR AWARD

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Division Description Vendor Award Page

Facilities ROOFING MATERIALS Garland/DBS 324,256.95$ 5Services


Facilities COLLEGE DRIVE REHABILITATION Midwest 62,100.00$ 6Services PHASE 2 Engineering

Associates


Technology DOCUMENT MANAGEMENT Hyland 56,554.90$ 7Services SYSTEM MAINTENANCE

RENEWAL

TOTAL SUPPLEMENTAL PURCHASING INFORMATION 442,911.85$

DATA PROCESSING EQUIPMENT, SOFTWARE, AND TELECOMMUNICATIONS

COMPETITIVELY BID CONTRACTS

PROFESSIONAL SERVICES

ILLINOIS CENTRAL COLLEGE Supplemental Purchasing Information

February 15, 2018

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Explanation of expenditure:This bid was prepared as phase 6 of the Roof Top Unit Replacement project. The Roof Top Unit Replacement project involves a phased approach to replace twenty-two rooftop units on the Academic Building. Seventeen roof top units have already been replacedduring phases 1-5. Phase 6 consists of removal and replacement of three additional roof top units in Modules 31-36. This project will add variable air volume distribution from each unit and upgrade roof top unit room controls. This will increase comfort and improve energy efficiency in affected areas of the Academic building on the East Peoria campus.

Recommendation:It is recommended that low bid be approved for the award of Base Bid and Alternate Bids 4A, 4B and 4C. A five percent contingency is reflected in this recommendation. The contingency would be available if modifications are necessary for project completion.

Award:PIPCO 1,300,635.00$

Budget:Operations & Maintenance Fund-(Restricted) - Life Safety Project 1,304,400.00$

Recapitulation:Please refer to the following page.

Bid documents were picked up by:A & R Mechanical Urbana, ILCommercial Mechanical - Dunlap, ILIllinois Piping Corporation - Peoria, ILO'Brien Brothers - Peoria, ILPIPCO - Peoria, IL

RTU REPLACEMENT - PHASE 6

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Illinois Piping A&R MechanicalDescription Corporation PIPCO Contractors

Base Bid:All work as specified 1,224,700.00$ 1,185,000.00$ 1,335,000.00$

Alternate Bid No. 1A:Add to the Base Bid to provide all work

associated with Transfer Grilles- 1st Floor 13,400.00 8,400.00 14,000.00$

Alternate Bid No. 1B:Add to the Base Bid to provide all work

associated with Transfer Grilles- 2nd Floor 15,165.00 10,800.00 16,000.00$

Alternate Bid No. 1C:Add to the Base Bid to provide all work

associated with Transfer Grilles- 3rd Floor 13,345.00 9,400.00 14,000.00$

Alternate Bid No. 2:Add to the Base Bid to provide factory

commissioning of controls on RTU's 29,645.00 31,300.00$ 30,500.00$

Alternate Bid No. 3A:Add to the Base Bid to provide all work

associated with Fin-Tube-Convectors in

room 134D 10,785.00 6,200.00 11,000.00$

Alternate Bid No. 3B:Add to the Base Bid to provide all work


room 231C 10,785.00 7,500.00 12,000.00$

Alternate Bid No. 3C:Add to the Base Bid to provide all work


room 234C 10,785.00 7,500.00 12,000.00$

Alternate Bid No. 3D:Add to the Base Bid to provide all work


room 331C 11,000.00 7,500.00 12,000.00$

Alternate Bid No. 3E:Add to the Base Bid to provide all work


room 334D and 334E 22,860.00 11,500.00 23,000.00$

Alternate Bid No. 4A:Add to the Base Bid to provide new Hot-

Water piping to service building TC from

Hot-water mains on Acad. Bld. Roof 51,365.00 30,000.00$ 53,000.00$

Alternate Bid No. 4B:Add to the Base Bid to relocate existing Hot-

water pumps ITHWP-1 and ITHWP-1A from

9' above to 24" above finished floor 17,100.00$ 22,000.00$ 21,000.00$

Alternate Bid No. 4C:Add to the Base Bid to provide new Hot-

water pumps ITHWP-1 and ITHWP-2 3,500.00$ 1,700.00$ 4,000.00$

Base Bid and Alternate 4A, 4B, 4C 1,296,665.00$ 1,238,700.00$ 1,413,000.00$ 5% Contingency of Base Bid and 4A, 4B, 4C 64,833.25$ 61,935.00$ 70,650.00$

Total Award: 1,361,498.25$ 1,300,635.00$ 1,483,650.00$

Note: Items outlined are bid items awarded.

RTU REPLACEMENT - PHASE 6

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Explanation of expenditure:This bid was prepared for re-roofing of a portion of the Academic Building at theEast Peoria Campus. This project is phase seven of a multi-year roof plan. This phase includes removing and replacing roofing material on the Edwards Building roof module areas 35 through 40 of the building and recoating the re-application of a roof coating on the Technology Center building to extend its roof life. These roof areas are at the end of their expected lifecycle. A cold applied method of installing the roofing materials will be used. This will eliminate the hot tar smell that can be inconvenient and often disruptive to daily activities. The cold applied method will also remedy the issue of hauling hot tarlong distances across the roof in order to reach the work area and risking the chance ofit cooling too much before it can be applied to the roof. The College will be purchasing roofing materials directly through use of a cooperative purchasing agreement with Garland/DBS.

Recommendation:It is recommended that low bid be approved for the award of the Base Bid. A fivepercent contingency is reflected in this recommendation. The contingency would be available if modifications are necessary for project completion.

Award:Meyer Roofing 561,750.00$

Budget:Operations & Maintenance Fund-(Restricted) - Life Safety Project 643,440.00$

Recapitulation:

Please refer to the following page.

Bid requests were picked up by:Kreiling Roofing Co. - Peoria, ILMeyer Roofing - Springfield, IL

RE-ROOFING WORK PHASE 7 - ACADEMIC BUILDING

3

22

Kreiling Description Meyer Roofing Roofing Co.

Base Bid:All work as specified 535,000.00$ 538,258.00$

Alternate Bid No. 1:Hot Applied Asphalt Roof System in lieu of cold applied No Bid $568,258.00

Alternate Bid No. 2: (Deduct Eliminate Painting) $6,500.00 $15,376.00Alternate Bid No. 3: (Deduct Stairs) $6,700.00 $10,269.00Alternate Bid No. 4: (Deduct TC Roof Coating) $31,000.00 $30,268.00Unit Price No.1 $4.00/ linear ft. $3.25/ linear ft.

5% of Base Bid Contingency 26,750.00$ 26,912.90$

Total Award:Total of Base Bid and Contingency 561,750.00$ 565,170.90$

Note: Items outlined are bid items awarded.

RE-ROOFING WORK PHASE 7 - ACADEMIC BUILDING

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Explanation of expenditure:This expenditure is for the purchase of roofing material products for the Re-Roofing Work Phase 7 - Academic Building project. This project is phase seven of a multi-yearroof plan. These materials will be used to replace roofing material on the Edwardsbuilding, Module areas 35-40, that are nearing the end of the expected life cycle and recoat the re-application of a roof coating on the Technology Center building toextend its roof life. These roofing materials will be delivered to the work site and installedby a certified roofing contractor. The Garland/DBS Company will provide a 30 yearwarranty of the roofing materials used. By replacing the roof, the College will reduce additional water leaks from the roof as well as increase the energy efficiency of the building.

Recommendation:It is recommended that the purchase of these materials be granted on a directpurchase basis, waiving formal bidding procedures. This purchase will be processed using pricing available through U.S. Communities Government Purchasing Alliance which extends competitively bid cooperative purchasing agreements to qualified institutions.

Rationale:Taking advantage of contracts available through a cooperative agreement expeditesthe ordering process and alleviates the duplication of efforts of bidding at federal, state, and local levels.

Award:Garland/DBS 324,256.95$

Budget:Operations & Maintenance Fund-(Restricted) - Life Safety Project 325,000.00$

ROOFING MATERIALS

5

24

Explanation of expenditure:This expenditure is payment to the firm of Midwest Engineering Associates (MWEA) who is being recommended to engineer the design and perform observation for thesecond phase of the College Drive Rehabilitation project. This project is a multi-phaseplan to upgrade the major transportation routes on the East Peoria Campus. Theproject consists of milling down existing deteriorated pavement on College Drive beginning at Rt 24 and stretching to the north side of Diamond Drive and then another section that begins at the south end of Dingeldine Drive and stretches back to Rt 24. The road will be milled down and replaced with hot mix asphalt surface course overlay. MWEA is a local firm with offices in East Peoria. They have good working knowledge of the College's campuses in East Peoria. They have performed similar civil engineering services with satisfactory results, so therefore, we recommend they be awarded for this project.

Recommendation:MWEA was selected for this project because of their previous experience on civil/siteprojects on the East Peoria and North Campus locations and their extensivebackground in civil/site engineering.

Rationale:Contracts for the services of individuals possessing a high degree of professional skill where the ability or fitness of the individual plays an important part are exempt from formal bidding procedures.

Award:Midwest Engineering Associates 62,100.00$

Budget:Operations & Maintenance Fund(Restricted) - Protection, Health 62,100.00$ and Safety Funds

COLLEGE DRIVE REHABILITATION - PHASE 2

6

25

Explanation of expenditure:This expenditure is for annual maintenance and support for the enterprise documentimaging system Imagenow. Imagenow is used to store and index documents digitally rather than in the traditional paper file format. Document imaging reduces storage ofpaperwork, makes it easier to share documents between multiple departments without moving paperwork between them and increases the security of confidential data. Document imaging is currently in use in Enrollment Services, Financial Aid, Veterans Affairs, Human Resources, Bookstore, Health Careers, and Payroll. This maintenance agreement covers all of the user and scanner licenses for these departments.

Recommendation:It is recommended that the purchase of this maintenance contract be granted on adirect purchase basis, waiving formal bidding procedures.

Rationale:Maintenance agreements are exempt from formal bidding requirements.

Award:Hyland (formerly Lexmark) 56,554.90$

Budget:Educational Fund -Technology Services 56,554.90$

DOCUMENT MANAGEMENT SYSTEM MAINTENANCE RENEWAL

7

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28

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30

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35

36

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38

39

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45

46

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48

49

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53

Education Fund 2,676,967.11Operations and Maintenance Fd 550,991.25Oper and Maint Fund (Restrict) 80,490.42Auxiliary Fund 859,323.43Restricted Fund 316,115.28Audit Fund 2,743.38Liab,Protect and Settlement Fd 259,764.96

TOTAL FOR ALL FUNDS: 4,746,395.83$

Report ID: ICAPR003.SQR Page No. 1Run Date FEB/15/2018

BOARD BILLS PRESENTED FOR PAYMENTFUND SUMMARY

Business Unit: ICCOLPayment Dates - From 01.JAN.2018 to 31.JAN.2018

Description of Fund Amount

End of Report

54

Invoice Description Detail Amount Payment No. Payment Amount

ALI, RITADiversity AMTRAK .COM - COM ED MTG 124.00 0000061 63,433.44

TAXI SVC CHICAGO - COM ED MTG 23.50 0000061 63,433.44 HILTON KITTY OSHEAS - COM ED MTG 25.97 0000061 63,433.44 HILTON 720 SOUTH GRILL-COM ED MTG 69.22 0000061 63,433.44 CHICAGO CHECKER TAXI-COM ED MTG 9.00 0000061 63,433.44 BLUE RIBBON TAX - COM ED MTG 8.50 0000061 63,433.44 CAFFE BACI - RIVERSIDE-COM ED MTG 16.01 0000061 63,433.44 UPTOWN STATION PKG-COM ED MTG 6.00 0000061 63,433.44 HILTON HOTELS CHICAGO-COM ED MTG 270.04 0000061 63,433.44 QDOBA - GRANT MTG 10.77 0000061 63,433.44 THANH LINH VIET RES - MLK MTG 29.81 0000061 63,433.44

592.82

BENDER, JAMESEmergency Medical Technician REIM.MILGE.GALESBURG.11/22/17 55.64 0012309 132.59

55.64

BERGMAN, JOSEPHOffice of Academic Affairs REIM.MILGE.PRKNG.NRMAL.3/28/17 49.87 0012300 49.87

49.87

BLOODSAW, MARTHAHuman Resources HY VEE 1519 12.28 0000061 63,433.44

WALGREENS #5544 12.99 0000061 63,433.44 25.27

BROADWAY IN CHICAGO LLCMusic CONTRACT#.16245.HMLTN.TCKTS 3,564.00 0711722 3,564.00

3,564.00

BURTON, BARBARADiversity CCID CONFERENCE 550.99 0000061 63,433.44

550.99

CLEMENS, JULIE AOffice of Academic Affairs REIM.MILGE.HTL.IBHE.1/19/18 211.16 0012311 211.16

211.16

COOK, DAVIDInstitutional Research UNITED-BLCKBRD ANALYTICS SUMMIT 253.60 0000061 63,433.44

253.60

DIETRICH, JUDYOffice of Academic Affairs REIM.MILGE.PRKNG.NRMAL.3/28/17 48.87 0012301 198.87

REIM.REG.BRDG.GAP.3/28/17 150.00 0012301 198.87 198.87

ELMORE, RHONDAStudent Program Board DD/BR - DONUTS - DE-STRESS WEEK 95.88 0000061 63,433.44 Student Life GORDON BIERSCH LOUIS - NODA CONF (11.00) 0000061 63,433.44

84.88

FANDEL, PETERCollege & Career Readiness REIM.MILG.REG.DRN.CLS.11/20-21 484.60 0012302 484.60

484.60

FINLEY, BRADPeoplesoft Projects COSTCO - CHRISTMAS PARTY 32.28 0000061 63,433.44

32.28

FRIESENBORG, LAURA

ILLINOIS CENTRAL COLLEGECONFERENCE / MEETING EXPENSES

PAYMENT DATES1/1/18 - 1/31/18

Name & Department

55

Human Resources REIM.INTRVW.TRVL.EXP.12/6-12/7 415.45 0711556 415.45 415.45

GARDNER, JEFFREYDiesel Powered Equipment Tech JONAHS SEAFOOD-GUEST INSTR LUNCH 79.12 0000061 63,433.44

79.12

GARDNER, JEFFREY RAYDiesel Powered Equipment Tech REIM.MILGE.9/18/17-11/10/17 411.42 0012251 411.42

411.42

GEORGE, ELLENDiversity REIM.MILGE.DEC.2017 62.60 0012273 304.42 Corporate And Community Ed REIM.MILGE.DEC.2017 156.22 0012273 304.42

RAMADA SPGFLD-MOTORCYCLE CONF 1,005.70 0000061 63,433.44 NORTHFIELD INN-MOTORCYCLE CONF 90.40 0000061 63,433.44

Adult Community Programs REIM.MILGE.DEC.2017 85.60 0012273 304.42 1,400.52

GREBNER, GRANTAG & Livestock Team REIM.ENTRY.LVSTCK.CNTST.1/7/18 80.00 0012314 80.00

NTL WESTERN STOCK-JUDGING CONT 600.00 0000061 63,433.44 680.00

GROVE, HEATHERHealth Careers REIM.FOOD.BOARD.MTG.1/4/18 31.21 0012274 31.21

31.21

GUTH, WENDEEHealth Careers AVANTIS - NURSING STRATEGIC PLAN 198.20 0000061 63,433.44

198.20

HAINES, JENNIFERHealth Careers REIM.MILGE.FALL.2017 173.55 0012303 173.55

173.55

HAYES, JAMESAgricultural & Industrial Tech REIM.PRKNG.CHICAGO.1/22/18 30.00 0711843 30.00

30.00

HOHSTADT, LEE ANNHealth Careers REIM.MILGE.SPRNGFLD.1/3/18 83.93 0012305 83.93

83.93

HOLMES, STEPHANIEEducational Foundation AFP LUNCHEON 15.00 0000061 63,433.44

15.00

HUDSON, WILLIAMWomen's Soccer REIM.MEALS.CENTRALIA.9/23/17 207.57 0012294 951.34

REIM.MEALS.OGLESBY.9/29/17 146.55 0012294 951.34 REIM.MEALS.CHAMPAIGN.10/7/17 136.38 0012294 951.34 REIM.MEALS.STL.10/21/17 239.53 0012294 951.34 REIM.MEALS.BELLEVILLE.10/13/17 221.31 0012294 951.34

951.34

ICCCSSODean Of Student Services REG.MEALS.SEM.TRNG.2/12/18 640.00 0711746 640.00

REG.MORRIS.T.WNTR.MTG.2018 25.00 0711693 25.00 665.00

IMM, TREVORGM ASEP REIM.FUEL.INTRNSHP.VSTS.12/15 20.78 0012253 20.78

20.78

JOOS, JEFFREYWelding Technology REIM.HTL.MILGE.TROY.OH.12/3-16 2,126.95 0012277 2,126.95

2,126.95

56

LABELLO, LARI DAWNRegistered Nursing REIM.MILGE.DLVR.TXTBKS.1/18 125.90 0012316 125.90

125.90

LAWLER, MARGARETAffirmative Action REIM.MILGE.NOV.DEC.2017 115.56 0012295 115.56

115.56

LEHMAN, BLAKEAG & Livestock Team REIM.UOI.LVSTCK.CNTST.1/4/18 50.00 0012296 50.00

HOTWIRE-LIVESTOCK JUDGING TEAM 784.20 0000061 63,433.44 834.20

LEWELLYN, MICHAELCross Country WAL-MART - END OF YEAR BANQUET 47.57 0000061 63,433.44

HICKORY RIVER-END OF YEAR BANQUET 154.40 0000061 63,433.44 201.97

MATTHEWS, R MARKCaterpillar Service Training IOWA 80 KITCHEN - INTERNSHIP VISIT 14.71 0000061 63,433.44

FAIRFIELD INN - INTERNSHIP VISIT 116.38 0000061 63,433.44 131.09

MORGENSTERN, DAVIDGM ASEP PHILLIPS 66 - LIBERTY STA 21.64 0000061 63,433.44

ARBYS - INTERNSHIP VISITS 6.73 0000061 63,433.44 SHELL OIL - INTERNSHIP VISITS 27.50 0000061 63,433.44 FAMOUS DAVES - INTERNSHIP VISITS 10.85 0000061 63,433.44

66.72

MORRIS, TRACYDean Of Student Services JOLIET JUNIOR COL - CAREER SVC CONF 30.00 0000061 63,433.44

THYME - CAMPUS HOUSING CORP REPS 71.94 0000061 63,433.44 101.94

OYER, MICHAELHealth Careers SWISSOTEL CHICAGO - BOARD MTG 197.97 0000061 63,433.44

197.97

PEORIA PUBLIC SCHOOLS DIST 150Diversity MBRSHP.DNTN.365.EVRYDY.1/11/18 365.00 0711642 365.00

365.00

QUIRK-BAILEY, SHEILAPresident's Office JOHNNYS - ATD COACHES DINNER 244.39 * 0000061 63,433.44

PAR-A-DICE - ATD COACHES DINNER 111.16 * 0000061 63,433.44 JONAHS - K. DAVIS - LISC MTG 75.05 * 0000061 63,433.44 HUCK'S - FUEL 34.24 0000061 63,433.44 UNITED - ACCT LEGISLATIVE CONF 506.20 0000061 63,433.44

Human Resources STONEY CREEK INN-AVPIE CANDIDATE 210.56 0000061 63,433.44 General Institutional ACHIEVING THE DREAM 18,775.00 0000061 63,433.44

19,956.60

REDEKER, KARRISAWomen's Basketball ADV.MEALS.BENTON.HRBR.2/7/18 270.00 0012318 270.00

ADV.MEALS.MALTA.1/27/18 270.00 0012297 414.00 ADV.MEALS.LINCOLN.1/24/18 144.00 0012297 414.00 ADV.MEALS.QUINCY.1/13/18 270.00 0012256 540.00 ADV.MEALS.GODFREY.1/10/18 270.00 0012256 540.00

1,224.00

RELIABLE ENVIRONMENTAL SOLUTIONSSafety & Compliance REG.ASBESTOS.INSPCTR.TRNG.1/31 125.00 0711828 125.00

125.00

RITCHIE, JENNIFER EILEENTesting REIM.MEAL.12/14/17 11.00 0012257 11.00

11.00

57

SCHIMMEL, KARI ANNSpeech/Forensics Team HOLIDAY INN BENNIGAN'S-SPCH TOURN 130.00 0000061 63,433.44

QUALITY INN - SPEECH TOURNAMENT 308.00 0000061 63,433.44 JIMMY JOHNS - SPEECH TOURNAMENT 61.98 0000061 63,433.44 CASEYS METAMORA - SPEECH TOURN 36.30 0000061 63,433.44

536.28

SINCLAIR, SUEWomen's Volleyball LOVE S TRAVEL - VOLLEYBALL 8.39 0000061 63,433.44

KC PAYMENTS - VOLLEYBALL 36.00 0000061 63,433.44 ALADDIN HOLIDAY INN - VOLLEYBALL 415.41 0000061 63,433.44 EVERYDAY - VOLLEYBAL 21.15 0000061 63,433.44 SHELL OIL - FUEL - VOLLEYBALL 6.01 0000061 63,433.44 LOVE S TRAVEL - FUELD - VOLLEYBALL 19.06 0000061 63,433.44 ENTERPRISE RENT-A-CAR - VOLLEYBALL 145.43 0000061 63,433.44

Co-Curricular Competitive Team SPRINGHILL SUITES-PR-SOCCER REFUND (673.52) 0000061 63,433.44 (22.07)

THOMAS, FRANKCorporate Computer Training REIM.MILGE.DECEMBER.2017 10.70 0012260 10.70

10.70

VARADARAJAN,VIJAYALAKSHMIOffice of Academic Affairs REIM.AAPT.CONF.TRVL.1/6-1/9/18 1,558.93 0012320 1,727.93

1,558.93

WEAVER, BRIANCollege & Career Readiness AGENT FEE - ESCO CONFERENCE 103.00 0000061 63,433.44

AMERICAN AIR - ESCO CONFERENCE 160.60 0000061 63,433.44 ESCO - CONFERENCE REGISTRATION 215.00 0000061 63,433.44

478.60

WYSINGER, ANTHONYMen's Basketball REIM.FOOD.TEAM11/15/17-12/6/17 238.91 0012291 238.91

ADV.MEALS.DANVILLE.2/10/18 240.00 0012321 240.00 ADV.MEALS.LINCOLN.2/3/18 160.00 0012307 160.00 ADV.MEALS.SPRINGFIELD.1/27/18 160.00 0012299 160.00 KROGER - BASKETBALL - TEAM FOOD 22.73 0000061 63,433.44

821.64

Grand Total - Conference & Meeting Expenses 40,227.48$

Note: This does not include any internal charges for vehicle chargeback or internal cafeteria charges.

* Expenditure amount exceeds GSA per diem rates. Expenditure was determined to be reasonable, appropriate and allowable. The expenditure was reimbursed at the actual amount.

58

59

INSTITUTIONAL RESEARCH OFFICE

February 1, 2018

Spring Census Day Enrollment Comparison

Report

Spring 2017 – Spring 2018

This report compares the Spring 2018 census day enrollment figures with those of Spring 2017. Total census day enrollment for Spring 2018 was 8,323 credit students,

a decrease of 550 (-6.2%) students from Spring 2017. The total number of credit hours at census day was 69,795.0, a decrease of 4,219 hours (-5.7%) from the Spring

2017 census day total. The average number of credit hours attempted per student increased slightly from 8.34 hours in Spring 2017 to 8.39 hours in Spring 2018.

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Spring Census Day Enrollment Comparison

Report

Spring 2017 – Spring 2018

Academic Load

The number of full-time students has decreased by 181 (-6.2%) for a total of 2,742 students in Spring 2018.

Similarly, the credit hour load for full-time students has decreased by 5.3%, reflecting a decrease of 2,149

credit hours from the previous spring semester. Total part-time student enrollment has decreased by 369

students (-6.2%), and the academic load for this same group has decreased by 2,070 credit hours (-6.1%).

Gender

While the enrollment totals for both male and female students are less than in the previous spring semester,

total enrollment for male students has decreased by 376 students, or 9.4% – a much greater percentage

decrease than that for female students (187 fewer students, or -3.8%). Similarly, credit hour enrollment

among male students has decreased by 2,926 hours (-8.4%); a greater proportional decrease than that for

female students, who registered for 1,357 fewer hours for a decline of 3.5%.

Age Category

Nontraditional-aged student enrollment has decreased substantially since Spring 2017 – by 13.7%, or 346

students. Traditional-aged student enrollment has decreased by 191 students (-3.0%) from the prior spring,

though that total has been bolstered somewhat by Early College enrollments. Traditional-aged students

represent 73.2% of all students enrolled this Spring compared to 70.8% of all students in Spring 2017. The

proportion of nontraditional-aged students enrolled has declined this Spring from 28.5% to 26.9%.

Race/Ethnicity

The largest absolute decreases in enrollment from the prior Spring have been among White students (441

fewer, or -6.4%) African American students (41 fewer, or -4.3%), and Asian students (41 fewer, or -22.4%).

The College also saw a similarly large percentage decline among Nonresident Alien students this Spring (36

fewer, or -23.9%). Spring 2018 enrollment has increased slightly among students of Two or More races (by

20.1%, or 45 students).

Instructional Mode

As of census day, the total credit hours generated from In-Person courses has decreased by 4,041.0 hours, or

-7.5%. The total from Hybrid courses (a blended online/in-person instructional mode) also declined by

589.0 hours, or -21.8%. The ICC Virtual Campus has generated 10,696.0 credit hours this spring, an

increase of 337 credit hours, or 3.3%, from Spring 2017 (10,359.0 hours). The credit hour total generated

by Dual Credit courses has increased in Spring 2018 by 218 hours, or 3.5%.

61


Census Day Enrollment Summary - Spring 2018

Totals

Distinct Students 8,323

PY Distinct Students 8,873

Change in Distinct Student Enrollment -550

% Change in Distinct Student Enrollment -6.20%

ICC Term Credits Attempted 69,795.0

PY ICC Term Credits Attempted 74,014.0

Change in ICC Term Credits Attempted -4,219

% Change in ICC Term Credits Attempted -5.70%

Avg ICC Term Credits Attempted 8.39

By Full-time/Part-time StatusStatus

Values Full Time Part Time Grand Total

% of Total Students 32.94% 67.06% 100.00%

Distinct Students 2,742 5,581 8,323

PY Distinct Students 2,923 5,950 8,873

Change in Student Count -181 -369 -550

% Change in ICC Enrollment -6.19% -6.20% -6.20%

ICC Term Credits Attempted 38,068.0 31,727.0 69,795.0

PY ICC Term Credits Attempted 40,217.0 33,797.0 74,014.0

Change in ICC Term Credits Attempted -2,149 -2,070 -4,219

% Change in ICC Term Credits Attempted -5.34% -6.12% -5.70%

Avg ICC Term Credits Attempted 13.88 5.68 8.39

Avg ACT Composite Score ~ 21.2 20.1 20.6

First Term in Career Count 148 682 830

Career

Undergraduate

Enrolled During Term Indicator

Enrolled Anytime During Term

ICC Official Enrollment Key

ICC Official Enrollment

Term

Spring 2018

Version

Census Day

2/1/2018 1 of 7

62



Students by Race and Ethnicity

Row Labels

Distinct

Students

% of Total

Students

Change in

Students

% Change in

ICC

Enrollment

Change in ICC

Term Credits

Attempted

% Change in

ICC Term

Credits

Attempted

Avg Credits

Attempted

White 6,473 77.77% -441 -6.38% -3,281 -5.59% 8.55

Black/African American 917 11.02% -41 -4.28% -453 -6.12% 7.57

Hispanic of any race 361 4.34% -17 -4.50% -90 -2.97% 8.15

Two or More 269 3.23% 45 20.09% 194 10.38% 7.65

Asian 142 1.71% -41 -22.40% -350 -24.81% 7.46

Non-Resident Alien (IPEDS) 116 1.39% -36 -23.68% -161 -12.98% 9.30

American Indian/Alaska Native 23 0.28% -7 -23.33% -65 -27.45% 7.41

Race and Ethnicity unknown 13 0.16% -10 -43.48% -18 -14.77% 7.77

Native Hawaiian/Oth Pac Island 9 0.11% -2 -18.18% 4 5.22% 7.83

Grand Total 8,323 100.00% -550 -6.20% -4,219 -5.70% 8.39

Students by Gender

Row Labels

Distinct

Students

% of Total

Students

Change in

Students

% Change in

ICC

Enrollment

Change in ICC

Term Credits

Attempted

% Change in

ICC Term

Credits

Attempted

Avg Credits

Attempted

Female (F) 4,694 56.40% -187 -3.83% -1,357 -3.47% 8.04

Male (M) 3,616 43.45% -376 -9.42% -2,926 -8.38% 8.85

Unknown (U) 13 0.16% 13 0.00% 64 0.00% 4.88

Grand Total 8,323 100.00% -550 -6.20% -4,219 -5.70% 8.39

2/1/2018 2 of 7

63



Students by Age

Row Labels

Distinct

Students

% of Total

Students

Change in

Students

% Change in

ICC

Enrollment

Change in ICC

Term Credits

Attempted

% Change in

ICC Term

Credits

Attempted

Avg Credits

Attempted

Traditional Age 6,088 73.15% -191 -3.04% -1,754 -3.17% 8.80

16 and Under 268 3.22% -6 -2.19% -103 -9.58% 3.63

17 - 18 2,230 26.79% 40 1.83% 450 2.76% 7.51

19 - 20 2,104 25.28% -185 -8.08% -2,143 -8.35% 11.18

21 - 22 912 10.96% -53 -5.49% -323 -4.05% 8.38

23 - 24 574 6.90% 13 2.32% 364 8.41% 8.17

Nontraditional Age 2,183 26.23% -346 -13.68% -2,404 -12.99% 7.38

25 - 29 787 9.46% -135 -14.64% -1,043 -14.47% 7.83

30 - 34 488 5.86% -70 -12.54% -476 -11.49% 7.52

35 - 39 349 4.19% -52 -12.97% -467 -16.33% 6.85

40 - 44 236 2.84% 0.00% 14 0.87% 6.91

45 - 49 149 1.79% -33 -18.13% -122 -9.96% 7.40

50 - 59 144 1.73% -53 -26.90% -317 -24.58% 6.75

60 - 64 30 0.36% -3 -9.09% 7 3.87% 5.82

Other 52 0.62% -13 -20.00% -61 -33.89% 2.29

65 - 69 18 0.22% -5 -21.74% -29 -34.52% 3.06

70 - 74 16 0.19% -2 -11.11% -12 -22.64% 2.56

75 and over 18 0.22% -6 -25.00% -20 -46.51% 1.28

Unknown 0.00% 0.00% 0.00%

Grand Total 8,323 100.00% -550 -6.20% -4,219 -5.70% 8.39

2/1/2018 3 of 7

64



Students by Residency

Row Labels

Distinct

Students

% of Total

Students

Change in

Students

% Change in

ICC

Enrollment

Change in ICC

Term Credits

Attempted

% Change in

ICC Term

Credits

Attempted

Avg Credits

Attempted

In-District (IN-D) 7,386 88.74% -516 -6.53% -3,910 -5.98% 8.32

Out-of-District (OUT-D) 762 9.16% 5 0.66% -62 -0.94% 8.53

Out-of-State (OUT-S) 85 1.02% 1 1.19% -62 -6.05% 11.24

Out-of-Country (OUT-C) 89 1.07% -41 -31.54% -193 -18.29% 9.69

Fed Correctional Institution (FED) 0.00% 0.00% 0.00%

State Correctional Institution (STATE) 1 0.01% 1 0.00% 7 0.00% 7.00

Unknown 0.00% 0.00% 0.00%

Grand Total 8,323 100.00% -550 -6.20% -4,219 -5.70% 8.39

Students by Degree Seeking Status

Row Labels

Distinct

Students

% of Total

Students

Change in

Students

% Change in

ICC

Enrollment

Change in ICC

Term Credits

Attempted

% Change in

ICC Term

Credits

Attempted

Avg Credits

Attempted

Degree Seeking 6,207 74.58% -649 -9.47% -4,794 -7.41% 9.66

Non-Degree Seeking 2,116 25.42% 99 4.91% 575 6.19% 4.66

Grand Total 8,323 100.00% -550 -6.20% -4,219 -5.70% 8.39

2/1/2018 4 of 7

65



Credit Hours by Location

Row Labels

Avg Credits

Taken

Credits

Attempted

Prior Year

Credits

Attempted

Change in

Credits

Attempted

% Change in

Credits

Attempted

ICC Campus Location 8.4 52,577.0 67,593.0 -15,016 -22.22%

ICC-East Peoria (ICC) 8.6 40,230.5 53,265.5 -13,035 -24.47%

ICC-Peoria (ICN) 5.6 11,890.5 9,042.0 2,849 31.50%

ICC-Pekin (ICS) 4.1 456.0 658.0 -202 -30.70%

ICC-Downtown Peoria (ICP) 4,627.5 -4,628 -100.00%

Other Location 4.3 11,971.0 922.0 11,049 1198.37%

High School Location 4.0 5,247.0 5,499.0 -252 -4.58%

Grand Total 8.3 69,795.0 74,014.0 -4,219 -5.70%

Credit Hours by Instruction Mode

Row Labels

Avg Credits

Taken

Credits

Attempted

Prior Year

Credits

Attempted

Change in

Credits

Attempted

% Change in

Credits

Attempted

In Person 8.2 49,635.0 53,675.5 -4,041 -7.53%

Online 4.6 10,696.0 10,359.0 337 3.25%

Dual Credit 4.3 6,434.0 6,216.5 218 3.50%

In-Person/Online 4.3 2,119.0 2,708.0 -589 -21.75%

Internship 3.3 779.0 873.0 -94 -10.77%

Honors 3.1 120.0 114.0 6 5.26%

Independent Studies 2.0 12.0 68.0 -56 -82.35%

Grand Total 8.3 69,795.0 74,014.0 -4,219 -5.70%

2/1/2018 5 of 7

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Credit Hours by ICC Campus and Instruction Mode

Row Labels

Avg Credits

Taken

Credits

Attempted

Prior Year

Credits

Attempted

Change in

Credits

Attempted

% Change in

Credits

Attempted

ICC Campus Location 8.4 52,577.0 67,593.0 -15,016 -22.22%

ICC-East Peoria (ICC) 8.6 40,230.5 53,265.5 -13,035 -24.47%

In Person 8.4 38,547.5 41,452.5 -2,905 -7.01%

In-Person/Online 5.0 1,260.0 1,824.0 -564 -30.92%

Internship 3.5 259.0 389.0 -130 -33.42%

Honors 3.1 120.0 114.0 6 5.26%

Dual Credit 2.8 22.0 296.0 -274 -92.57%

Online 1.3 16.0 9,134.0 -9,118 -99.82%


ICC-Peoria (ICN) 5.6 11,890.5 9,042.0 2,849 31.50%

In Person 5.5 10,663.5 8,037.5 2,626 32.67%

In-Person/Online 3.5 859.0 295.0 564 191.19%

Dual Credit 3.2 191.0 136.5 55 39.93%

Internship 2.4 166.0 48.0 118 245.83%


Online 1.0 5.0 513.0 -508 -99.03%

ICC-Pekin (ICS) 4.1 456.0 658.0 -202 -30.70%

In Person 3.6 324.0 539.0 -215 -39.89%

Dual Credit 6.0 132.0 119.0 13 10.92%

ICC-Downtown Peoria (ICP) 4,627.5 -4,628 -100.00%

Internship 85.0 -85 -100.00%

Dual Credit 30.0 -30 -100.00%

Online 712.0 -712 -100.00%

In Person 3,211.5 -3,212 -100.00%

In-Person/Online 589.0 -589 -100.00%

Other Location 4.3 11,971.0 922.0 11,049 1198.37%

Online 4.6 10,675.0 10,675

Dual Credit 3.4 842.0 143.0 699 488.81%

Internship 3.8 354.0 351.0 3 0.85%

In Person .5 100.0 428.0 -328 -76.64%

High School Location 4.0 5,247.0 5,499.0 -252 -4.58%

Dual Credit 4.0 5,247.0 5,492.0 -245 -4.46%

In Person 7.0 -7 -100.00%

Grand Total 8.3 69,795.0 74,014.0 -4,219 -5.70%

2/1/2018 6 of 7

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Credit Hours by Academic Organization

Row Labels

Credits

Attempted

Prior Year

Credits

Attempted

Change in

Credits

Attempted

% Change in

Credits

Attempted

MATH, SCIENCE AND ENGINEERING 17,665.0 18,172.0 -507 -2.79%

HUMANITIES 14,747.0 13,004.0 1,743 13.40%

ARTS AND BEHAVIORAL SCIENCE 13,185.5 7,402.5 5,783 78.12%

BUSINESS, LEGAL & INFO SYSTEMS 9,112.0 6,962.0 2,150 30.88%

HEALTH CAREERS 8,142.5 7,551.5 591 7.83%

AGRICULTURAL & INDUSTRIAL TECH 5,362.0 5,593.0 -231 -4.13%

COLLEGE AND CAREER READINESS 1,045.0 1,193.0 -148 -12.41%

PHYSICAL EDUCATION 384.0 610.0 -226 -37.05%

CORPORATE & COMMUNITY EDUC 140.0 77.0 63 81.82%

COORDINATOR OF IS 12.0 12

SOC SCIENCES & PUBLIC SERVICES 13,375.0 -13,375 -100.00%

LIBRARY 74.0 -74 -100.00%

Grand Total 69,795.0 74,014.0 -4,219 -5.70%

2/1/2018 7 of 7

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Illinois Central College Tenure Profile February 2017

Candidate Name: AARON JAMES

Department: Humanities

Discipline(s) Taught: Philosophy

Educational Background:

Ph.D., Theology, University of Dayton

M.A., Philosophy, University of Oklahoma

M.A., Philosophy, Southwestern Baptist Theological Seminary

B.A., Religion, Oklahoma Baptist University History at ICC:

Full-Time Assistant Professor Tenure Track Appointment Work Experience:

Sinclair Community College, Faculty, Religion and Philosophy (Fall 2015-Spring 2015)

Cedarville University, Assistant Professor of Theology and Philosophy, Department of Biblical and Ministry Studies (Fall 1007-Spring 2013)

University of Dayton, Adjunct Instructor, Department of Religious Studies (Fall 2003-Spring 2007)

Oklahoma Baptist University, Adjunct Instructor, Joel/ L/ Ingram School of Christian Studies (Fall 2001)

Recommendations:

All reviewing entities recommended tenure. Entities include: department faculty, mentoring

team, institutional tenure team, Dean, Vice President of Academic Affairs and President.

Narrative Summary:

Mr. James is committed to quality teaching and learning, using innovative approaches to engage

students in the classroom and application of discipline concepts and theoretical frameworks to

real life situations. He is a caring instructor. He promotes continuous improvement of learning

through assessment at the course and program level outcomes. He actively participates in

department and college-wide committees, activities and events. He is highly respected by his

colleagues in the department and the college, as well as by students.

71

Illinois Central College Tenure Profile Candidate Name: GANESH LAKSHMINARAYAN

Department: Math, Science, Engineering

Discipline(s) Taught: Chemistry



Ph.D., Chemistry, Iowa State University, Ames, IA, 2009

Professional Chemical Engineering/Technology of Pharmaceuticals and Fine Chemicals, University Institute of Chemical Technology, Mumbai, 1999

B.S., Chemistry, Bharathidasan University, Kumbakonam, 1996 History at ICC:

Full-Time Assistant Professor Tenure Track Appointment Work Experience:

College of Western Idaho, Nampa, ID. Taught CHEM 101, 102, 298, 299, (2013-2015) Recommendations:



Narrative Summary: Mr. Lakshminarayan is a knowledgeable, competent, and experienced instructor. He is extremely helpful and cares about student success. He spends time preparing materials for students ahead of his classes, and provides support to students inside and outside the classroom, which results in positive course outcomes. He participates in departmental and college-wide committees, events and activities. In addition, he advances his discipline by sharing his expertise with the community. He is highly respected by his colleagues and in the community.

72

Candidate Name: RAY KOWALYCZK

Department: Business, Legal, Information Systems

Discipline(s) Taught: Accounting



M.S., Accountancy, Northern Illinois University

Certified Management Accountant (CMA) History at ICC:

Full-Time Instructor Tenure Track Appointment, 2015 Work Experience:

Mr. Kowalczyk worked at Caterpillar prior to joining the College. He gave many presentations in reference to SIX Sigma projects in his professional role.



Narrative Summary:

Mr. Kowalczyk had no formal teaching experience when he was hired at ICC. However, he had experience tutoring students one on one during his graduate studies. He has demonstrated a passion for teaching and learning since he was hired at ICC. He attended the OnCourse Workshop and has utilized the techniques he learned in his classroom to enhance student success in his courses. He has gained a great deal of skill and comfort in the classroom and has become an excellent educator. He assists students outside the classroom. He adjusts his teaching to meet diverse learning styles of students. He is active in the department and volunteers for several events. He serves on several departmental and college-wide committees. He is highly respected by his colleagues in the department and across the college.

73

74

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BOARD OF TRUSTEES BUDGET 8050

Department ID: 8050 (Board Of Trustees)

BY 2018 Appropriation Budget Data as of 2:25:03 PM Tuesday, February 6, 2018

Account Fund Dept. ID Program Description Budgeted Pre-

Encumbered Encumbered Expended Balance

512001 01 8050 8050 Professional/Tech Staff - FT

16,708.00 0.00 0.00 9,746.59 6,961.41

512002 01 8050 8050 Professional/Tech Staff - PT

5,000.00 0.00 0.00 0.00 5,000.00

521000 01 8050 8050 Employee Benefits 3,914.00 0.00 0.00 2,202.95 1,711.05

529099 01 8050 8050 Allocated Emp Ben Ret Hlth .5%

84.00 0.00 0.00 48.73 35.27

532000 01 8050 8050 Consultants 4,284.69 0.00 0.00 4,282.69 2.00

541001 01 8050 8050 Office Supplies 1,250.00 0.03 91.07 804.35 354.55

541007 01 8050 8050 Xerox Supplies 272.00 0.00 0.00 158.55 113.45

544003 01 8050 8050 Postage And Shipping 450.00 0.00 0.00 394.35 55.65

546000 01 8050 8050 Publications and Dues 32,000.00 0.00 20.28 30,267.10 1,712.62

547000 01 8050 8050 Advertising 65.00 0.00 0.00 0.00 65.00

549000 01 8050 8050 Other Materials and Supplies

450.00 0.00 83.45 0.00 366.55

551000 01 8050 8050 Meeting Expenses 3,500.00 0.00 0.00 2,059.83 1,440.17

558000 01 8050 8050 Travel - Ground 525.00 0.00 0.00 0.00 525.00

559000 01 8050 8050 Other Conference And Meeting Exp

8,565.31 0.00 0.00 4,743.51 3,821.80

Budget Totals 77,068.00 0.03 194.80 54,708.65 22,164.52

76

http://entwebapp.int.icc.edu/iccnet/budget/PStransferAP.asp?Acct=512001&Fund=01&Org=8050&Prog=8050&BY=2018&Descr=Appropriation%20Budget%20Transfers

http://entwebapp.int.icc.edu/iccnet/budget/PSpreencumbAP.asp?Acct=512001&Fund=01&Org=8050&Prog=8050&BY=2018&Descr=Appropriation%20Pre-Encumbrances

http://entwebapp.int.icc.edu/iccnet/budget/PSencumbAP.asp?Acct=512001&Fund=01&Org=8050&Prog=8050&BY=2018&Descr=Appropriation%20Encumbrances

http://entwebapp.int.icc.edu/iccnet/budget/PSexpendAP.asp?Acct=512001&Fund=01&Org=8050&Prog=8050&BY=2018&Descr=Appropriation%20Expenditures





















































BOARD OF TRUSTEES CONFERENCE AND MEETING EXPENSES

Non-Purchase Order Vouchers

Voucher ID

Invoice Date

Invoice ID Vendor

ID Vendor Name Amount

00394041 8/4/2017 PCARD JULY2017_0000000001

0000110382 PNC BANK - VISA - PCARD

940.00CR

00394041 8/4/2017 PCARD JULY2017_0000000001


260.77

00394041 8/4/2017 PCARD JULY2017_0000000001


260.77

00394041 8/4/2017 PCARD JULY2017_0000000001


940.00

00394041 8/4/2017 PCARD JULY2017_0000000001


940.00

00394041 8/4/2017 PCARD JULY2017_0000000001


940.00

00394951 9/4/2017 PCARD AUG2017_00000000001


297.00

00394951 9/4/2017 PCARD AUG2017_00000000001


299.00

00394951 9/4/2017 PCARD AUG2017_00000000001


521.54

00394951 9/4/2017 PCARD AUG2017_00000000001


521.54

00395794 10/10/2017 REIM.EXP.ACCT.CONF.9/25-9/28

0000113694 DAVIS, PAULA S 28.17

00396598 10/30/2017 REIM.EXPS.ACCT.CONF.9/25-9/28

0000111189 THETFORD, GALE 50.72

00398741 12/4/2017 PCARD NOV2017_00000000001


624.00

Non-Purchase Order Voucher

Total: 4,743.51

Total Expended: 4,743.51

77

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