REVISED AGENDA – BOARD OF TRUSTEES MEETING SUNY Sullivan Thursday, November 16, 2017 3:30 pm Farrow Board Room

1. Call to Order

2. Action Items

• Approval of Minutes of July 20, 2017• Approval of Minutes of Board Retreat August 17, 2017• Approval of Minutes of September 21, 2017• Resolution #445-17 –Approval of Bank Signatories• Discussion of Audit

3. Community/Public FeedbackAt any regular meeting of the Board, a member of the public shall be permitted to speak on anyissue before the Board for a period not to exceed 2 minutes except if the Chair allots more time.

4. Faculty Presentation- Scott Healy, Mediarts: Digital Storytelling Program

5. Faculty Council Representative to the Board Report

6. Chairman’s Report

- Comments/Questions – Executive Committee Reports

7. Trustee’s Reports- Finance and Development Committee Report - Operations/ Facilities Management Report - Community Partnerships/ Workforce Development Report - Academic Strategic Planning Report - Dorm Corp Report

8. President’s Report to the Board

9. Feedback to the President

10. Executive SessionExecutive sessions are held for purposes of discussing proposed or pending current litigation, themedical, financial, credit or employment history of a particular person or corporation, or mattersleading to the appointment, employment, promotion, demotion, discipline, suspension, dismissalor removal of a particular person or corporation.

11. Adjournment

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MINUTES

MEETING OF THE SULLIVAN COUNTY COMMUNITY COLLEGE BOARD OF TRUSTEES

July 20, 2017 MEMBERS PRESENT: T. Hamlin, Chair, P. Adams, P. Coombe, S. Drobysh, L. Dyrszka, P. Guenther, L. Holmes, N. Hackett, S. Jaffe ALSO PRESENT: J. Quaintance, P. Reifenheiser, Cindy Kashan, S. Horton, C. DePew T. Hamlin called the meeting to order at 3:30 pm with the Pledge of Allegiance. APPROVAL OF MINUTES OF June 15, 2017 It was noted that the Finance committee did meet and three resolutions were discussed (#440, 441 and 442). Motion by S. Jaffe to accept the amended minutes of June 15, 2017 seconded by P. Coombe and passed.

Vote: Patricia Adams yes Theresa Hamlin yes Phyllis Coombe yes Nancy Hackett yes Steven Drobysh yes Lyman Holmes yes Larysa Dyrszka yes Susan Jaffe yes Paul Guenther yes Election of the Slate of Officers P. Adams announced the suggested officers as follows: Terry Hamlin – Chairman Steven Drobysh – Vice Chairman Patricia Adams – Secretary Susan Jaffe – Treasurer Motion by P. Coombe to approve the elected Slate of Officers seconded by L. Holmes and passed.

Vote: Patricia Adams yes Theresa Hamlin yes Phyllis Coombe yes Nancy Hackett yes Steven Drobysh yes Lyman Holmes yes Larysa Dyrszka yes Susan Jaffe yes Paul Guenther yes

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Resolution #443-17: Approval of Promotions for 2016-2017 Motion by P. Guenther to approve resolution #443-17 – Approval of Promotions for 2016-2017; seconded by S. Drobysh and passed.

Vote: Patricia Adams yes Theresa Hamlin yes Phyllis Coombe yes Nancy Hackett yes Steven Drobysh yes Lyman Holmes yes Larysa Dyrszka yes Susan Jaffe yes Paul Guenther yes FACULTY COUNCIL REPRESENTATIVE TO THE BOARD REPORT A. Ruszkiewicz announced that officers and committee members to Faculty Council have been elected. CHAIRMAN’S REPORT T. Hamlin discussed changing the meeting schedule for Board meetings with the idea of having fewer formal Board meetings and more sub-committee meetings. There would be five sub-committees in total with Board members serving on each committee. S. Jaffe noted that the Board may have to change its by-laws. Sue Horton announced that a full audit must be approved by the full Board by December. S. Jaffe asked if a special meeting could be called to address the full audit report in December. T. Hamlin announced that there would be a full Board retreat scheduled for August 17 at the Big Barn. T. Hamlin also discussed plans for a Leadership Summit; inviting key leaders in the community to discuss what they may lend to the college community. TRUSTEE’S REPORTS SPIA Report – No report. Landscape Committee Report – P. Adams discussed replacing the trash receptacles that had been gifted to the college by the Renaissance. Chris DePew announced that the sports court project has begun and is moving quickly. The target date for completion is for the opening of the fall semester. J. Quaintance discussed plans for a community facility with a pool and other athletic offerings for campus and county use. He also has ideas for connecting trails on campus. Finance Committee Report – S. Jaffee reported that the committee met on July 20. J. Quaintance and S. Horton presented the 2017-18 budget to the county. The budget was well received and approval from the county is anticipated next month. Dorm Corp Report – There was no report from the Dorm Corporation. Student Trustee Report – No report.

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PRESIDENT’S REPORT TO THE BOARD J. Quaintance reported that enrollment activities are in full motion. The metro recruiting event in NYC went well. He stated that we are at 81.2% of the fall enrollment goal for this year, which is up 7.1% from this time last year. SUNY Sullivan has had much positive news press lately; highlighting many great things happening on campus and in the community. The Hemp project and Liberty Partnership Grant has gotten us positive SUNY recognition. J. Quaintance has had conversations for potential partnerships with BOCES and Workforce Development in regards to a positive Sullivan County campaign. FEEDBACK TO THE PRESIDENT No feedback. EXECUTIVE SESSION Motion by S. Drobysh to enter Executive Session at 4:15pm to discuss potential personnel matters, seconded by P. Coombe and passed. Vote: Patricia Adams yes Theresa Hamlin yes Phyllis Coombe yes Nancy Hackett yes Steven Drobysh yes Lyman Holmes yes Larysa Dyrszka yes Susan Jaffe yes Paul Guenther yes Motion by S. Jaffe to resume Regular Session at 4:45pm seconded by P. Adams and passed.

Vote: Patricia Adams yes Theresa Hamlin yes

Phyllis Coombe yes Nancy Hackett yes Steven Drobysh yes Lyman Holmes yes Larysa Dyrszka yes Susan Jaffe yes Paul Guenther yes ADJOURNMENT Motion by S. Jaffee to adjourn the meeting at 4:46pm; seconded by S. Drobysh and passed.

Vote: Patricia Adams yes Theresa Hamlin yes Phyllis Coombe yes Nancy Hackett yes Steven Drobysh yes Lyman Holmes yes Larysa Dyrszka yes Susan Jaffe yes Paul Guenther yes Respectfully submitted, P. Adams Secretary to the Sullivan County Community College Board Trustees Recorded by C. Gonzalez

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MINUTES

MEETING OF THE SULLIVAN COUNTY COMMUNITY COLLEGE BOARD OF TRUSTEES RETREAT

Michael Ritchie Big Barn August 17, 2017

MEMBERS PRESENT: T. Hamlin, Chair, P. Adams, S. Drobysh, L. Dyrszka, P. Guenther, N. Hackett, S. Jaffe, P. Coombe, L. Holmes ALSO PRESENT: J. Quaintance T. Hamlin called the meeting to order at 8:30am with the Pledge of Allegiance. DISCUSSION ITEMS

1. Opening Remarks a. T. Hamlin gave welcoming remarks and an overview of the Agenda b. The Board reviewed the 2016 Board Retreat

EXECUTIVE SESSION Motion by T. Hamlin to go into Executive Session at 9:15am to discuss a legal matter, seconded by P. Coombe and passed. Vote: Patricia Adams yes Nancy Hackett yes Phyllis Coombe yes Theresa Hamlin yes Steven Drobysh yes Lyman Holmes yes Larysa Dyrszka yes Susan Jaffe yes Paul Guenther yes Motion by S. Jaffe to resume Regular Session at 11:00am, seconded by P. Adams and passed.

Vote: Patricia Adams yes Nancy Hackett yes

Phyllis Coombe yes Theresa Hamlin yes Steven Drobysh yes Lyman Holmes yes Larysa Dyrszka yes Susan Jaffe yes Paul Guenther yes DISCUSSION ITEMS CONTINUED

2. How to function better with each other as a Board

a. Leadership Roles b. Connections

3. Gong Bath

a. Relation

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Motion by T. Hamlin to take a short recess for Lunch at 12:15pm seconded by P. Adams and passed.

Vote: Patricia Adams yes Nancy Hackett yes Phyllis Coombe yes Theresa Hamlin yes Steven Drobysh yes Lyman Holmes yes Larysa Dyrszka yes Susan Jaffe yes Paul Guenther yes Motion by T. Hamlin to resume regular session at 1:00pm seconded by P. Adams and passed.

Vote: Patricia Adams yes Nancy Hackett yes Phyllis Coombe yes Theresa Hamlin yes Steven Drobysh yes Lyman Holmes yes Larysa Dyrszka yes Susan Jaffe yes Paul Guenther yes COMMUNITY SPEAKERS The following community leaders joined the meeting at 1:00pm,

Assemblywoman, A. Guenther Open Space Institute, John Adams Sullivan County Partnership, M. Baez Gerry Foundation, Sandra Gerry SC Visitors Association, R. Lochwood CRMC, Johnathan Schiller The Center for Discovery, Patrick Dollard

1. Community Leader Informational Session

a. What is the Vision for the Community? b. Who is doing what? c. Sustainability of the County

2. Farmers Tour at The Center for Discovery

ADJOURNMENT Motion by S. Jaffe to adjourn the meeting at 4:20pm, seconded by T. Hamlin. Motion carried.

Vote: Patricia Adams yes Nancy Hackett yes Phyllis Coombe yes Theresa Hamlin yes Steven Drobysh yes Lyman Holmes yes Larysa Dyrszka yes Susan Jaffe yes Paul Guenther yes Respectfully submitted, P. Adams Secretary to the Sullivan County Community College Board of Trustees

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MINUTES

MEETING OF THE SULLIVAN COUNTY COMMUNITY COLLEGE BOARD OF TRUSTEES September 21, 2017

MEMBERS PRESENT: T. Hamlin, Chair, P. Adams, S. Drobysh, L. Dyrszka, P. Guenther, N. Hackett, S. Jaffe, I. Fen Gillingham ALSO PRESENT: J. Quaintance, K. Pomakoy, C. DePew, C. Kashan, S. Horton T. Hamlin called the meeting to order at 3:32 pm with the Pledge of Allegiance. J. Quaintance introduced Student Trustee Iris Fen Gillingham, as well as new members of the administration, including Dr. Keith Pomakoy, Vice President for Academic & Student Affairs, Rebecca Schiavo, Assistant Dean for Enrollment Management and Lorraine Lopez- Janove, Chief Diversity Officer. APPROVAL OF MINUTES OF July 20, 2017 The approval of minutes of the July 20 meeting was tabled until the November meeting. RESOLUTION #444-17 RE: GRANTING OF ADDITIONAL LEAVE TIME TO MC EMPLOYEE

WHEREAS: Section 2105.6 of the collective bargaining agreement (CBA) between the College and the

Professional Staff Association (PSA) states that, “In special circumstances the President may grant

employees of the unit additional sick leave with full salary not to exceed 20 class or working days during

each year of service with the College.”; and

WHEREAS: Section 2105.7 of the CBA states that, “The Trustees of the College may grant employees of

the unit additional sick leave not to exceed two years, comprised of not more than six calendar months

with full salary, six calendar months with half salary, and one calendar year without salary.”; and

WHEREAS: Human Resource policies for Management Confidential employees typically mirror the rights

granted to PSA members; and

WHEREAS: The President has already granted Linda Roffel 20 additional days of sick leave with full

salary; and

NOW THEREFORE BE IT RESOLVED that the Board of Trustees of SUNY Sullivan hereby grant Linda Roffel

additional sick leave not to exceed one year, comprised of not more than three calendar months with

full salary, three calendar months with half salary, and six calendar months without salary.

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Motion by S. Drobysh to approve Resolution #444-17, seconded by S. Jaffe and passed. Vote: Patricia Adams yes Nancy Hackett yes Phyllis Coombe absent Theresa Hamlin yes Steven Drobysh yes Lyman Holmes absent Larysa Dyrszka yes Susan Jaffe yes Paul Guenther yes Iris Fen Gillingham yes

DISCUSSION OF BOT/SUBCOMMITTEE MEETING SCHEDULE T. Hamlin led a discussion regarding the creation of subcommittees of the Board of Trustees. Each subcommittee will be chaired by a Board member and will include the President and members of the executive staff. It was noted that only the executive committee has the authority to make policy, but committees can make recommendations to the full Board of Trustees. It was also noted that the Finance Committee and the Executive Committee are the only formal subcommittees of the board. J. Quaintance added the advantage to the subcommittee structure is to allow for smaller discussions with the goal of accomplishing more. It was decided that board members will report out on their committees to the full Board. The subcommittees are:

Academic & Strategic Planning

Executive Committee

Finance & Development Committee

Workforce Development & Community Partnerships

Operations & Facilities Management Executive Committee

Terry Hamlin

Steve Drobysh

Susan Jaffe

Patricia Adams

Jay Quaintance

Finance and Development Committee

Terry Hamlin

Steve Drobysh

Susan Jaffe

Paul Guenther o Jay Quaintance o Sue Horton

Academic and Strategic Planning Committee

Larysa Dyrszka

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Penny Coombe o Jay Quaintance o Iris Gillingham o Keith Pomakoy o Steve Mitchell

Community Partnerships/Workforce Development Committee

Lyman Holmes

Steve Drobysh o Jay Quaintance o Steve Mitchell o Cindy Kashan

Operations/Facilities Management Committee

Nancy Hackett

Patricia Adams o Jay Quaintance o Iris Gillingham o Steve Mitchell o Sue Horton o Chris DePew

T. Hamlin stated that the Board of Trustees has a new meeting schedule. The next full meeting will take place in November and every other month thereafter. PUBLIC COMMENT One comment was provided with concerns about the college website and change in BOT new workgroup format. FACULTY COUNCIL REPRESENTATIVE TO THE BOARD REPORT A. Ruszkiewicz reported that the Faculty Council had not yet held a monthly meeting. She stated that the semester is going well and the faculty will be working on ILOs (Institutional Learning Outcomes). She pointed out that the transition to BrightSpace has been difficult. CHAIRMAN’S REPORT T. Hamlin stated she continues to hear positive things about the college in the community including the remarkable accomplishments of our students and looks forward to the upcoming faculty presentations.

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TRUSTEE’S REPORTS SPIA Report – S. Horton presented the SPIA report in place of S. Mitchell. One of SPIA’s focuses this year will be on communication to the campus community, and S. Mitchell will send out committee updates to the campus. Landscape Committee Report – P. Adams distributed a hardcopy report written by D. Weiner of Sullivan Renaissance and noted that D. Weiner was very happy about the Sports Courts. C. DePew stated that the Grand Opening will be held on October 10 at 12:15 pm. He also pointed out that the Buildings & Grounds Department have done a phenomenal job with this project. Finance Committee Report – S. Jaffe stated that the Finance Committee reviewed end of year finances. The administrative team did a good job on expenses and savings. It was suggested that retiree health benefits be one of the items on the Finance Committee’s agenda for the upcoming year. Dorm Corp Report – S. Jaffe reported that she walked through the Lazarus I. Levine Residence Hall earlier in the day. She noted that 12 in-county students had taken advantage of the special dorm pricing this fall. J. Quaintance stated that the Residence Life Committee has been meeting on an as-needed basis, which has proven to be successful thus far. PRESIDENT’S REPORT TO THE BOARD J. Quaintance thanked everyone for their roles in yesterday’s hurricane relief efforts. Two box trucks of supplies were delivered to the campus and shipped to Texas. Student Government Association President, Rosemary Guerra, will fly to Texas to meet the trucks. It was reported that Rosemary Guerra was also elected to serve as the Student Representative for all 30 SUNY Community Colleges. J. Quaintance informed the Board that the college is still waiting to hear about the URI grant, and he noted that Meghan Taylor of Empire State Development was very positive about the application. If funded, this $5 million grant will allow the college and other organizations to expand workforce initiatives. It was also noted that there has been a lot of interest in Start Up NY, including a hemp project and a craft distillery. J. Quaintance will serve on an Opioid Epidemic Task Force. The college is looking at establishing a certificate program for credentialed counselors. The plan is to redirect certain Foundation funds, and the County will earmark some of the annual tuition monies that go to the college for this effort. J. Quaintance wrote a guest editorial in this week’s Sullivan County Democrat, which reflect on the great deal of positive energy surrounding SUNY Sullivan. The college is losing our recently hired Director of Financial Aid, who has accepted a similar position at SUNY Fredonia.

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FEEDBACK TO THE PRESIDENT No feedback. EXECUTIVE SESSION Motion by S. Drobysh to enter Executive Session at 4:46 pm, seconded by S. Jaffe and passed. Vote: Patricia Adams yes Nancy Hackett yes Phyllis Coombe absent Theresa Hamlin yes Steven Drobysh yes Lyman Holmes absent Larysa Dyrszka yes Susan Jaffe yes Paul Guenther yes Iris Fen Gillingham yes Motion by S. Jaffe to resume Regular Session at 5:14pm seconded by P. Adams and passed.

Vote: Patricia Adams yes Nancy Hackett yes

Phyllis Coombe absent Theresa Hamlin yes Steven Drobysh yes Lyman Holmes absent Larysa Dyrszka yes Susan Jaffe yes Paul Guenther yes Iris Fen Gillingham yes ADJOURNMENT Motion by S. Jaffe to adjourn the meeting at 5:15pm seconded by P. Adams and passed.

Vote: Patricia Adams yes Nancy Hackett yes

Phyllis Coombe absent Theresa Hamlin yes Steven Drobysh yes Lyman Holmes absent Larysa Dyrszka yes Susan Jaffe yes Paul Guenther yes Iris Fen Gillingham yes Respectfully submitted, P. Adams Secretary to the Sullivan County Community College Board Trustees Recorded by C. Kashan

Board of Trustees 112 College Road Loch Sheldrake, NY 12759-5723 Tel: 845-434-5750 ext. 4261

A Unit of the State University of New York Affirmative Action/Equal Opportunity College

RESOLUTION #445-17 RE: APPROVAL OF BANK SIGNATORIES Whereas Sullivan County Community College maintains several accounts with Jeff Bank including Operating, Payroll, Money Market, and Financial Aid; and Whereas several officers and trustees of the college must obtain Board of Trustee approval to become official bank signatories on these accounts in order to conduct official college business; and Whereas the following Sullivan County Community College officers and trustees require this approval:

• Dr. Theresa Hamlin, Board Chair • Susan Jaffe, Board Treasurer • John Quaintance, President • Dr. Stephen Mitchell, Associate Vice President for Planning, HR & Facilities

Now, Be It Resolved that the Board of Trustees hereby grants approval to the officers and trustees listed above to become signatories on Sullivan County Community College Jeff Bank accounts including Operating, Payroll, Money Market and Financial Aid, in order to conduct official college business. Certified as a true copy of the Resolution adopted by the Sullivan County Community College Board of Trustees at its meeting held on November 16, 2017 _______________________________________ Patricia Adams, Secretary to the Board of Trustees of Sullivan County Community College