Boarding Commencement Booklet Dear Parents and Guardians of Boarders To assist us in caring for your daughter while she is a resident in our Boarding House, we ask that all Boarding Parents and Guardians read the information contained in this Commencement Booklet and respond to the questions in each section. This Commencement Booklet must be returned, prior to your daughter entering the Boarding House, to: Mail: Head of Admissions St Hilda’s School PO Box 290 SOUTHPORT QLD 4215 or Fax: +61 7 5532 4056 or Scan/Email: [email protected]Contacting your Daughter’s Head of House If you would like to communicate about your daughter’s welfare in the Boarding House please contact your daughter’s Head of House in the first instance. The Head of House knows your daughter and her friends and may be aware of any issues that are having an impact on her life. Contact numbers will be provided at the beginning of term, or Heads of House can be contacted via Boarders’ Reception (+61 7 5577 7370). Mrs Annette Boyle (Head of Boarding – Ph +617 5577 7219 / Mob 0418 397 801) and Mrs Amanda Rigby (Deputy Head of Boarding – Ph +617 5577 7381 / Mob 0420 372 499), who both reside on campus, have contact with Boarding students in their houses each day and are available to be contacted by phone through the day and after school in order to establish and maintain positive communication links with our Boarding families. They work collaboratively with the team of Boarding Staff who care for the girls within a warm and secure home environment. It is our hope that the Boarders at St Hilda's School will develop lifelong friendships, while enjoying the support and good humour of those around them. We strive to help our Boarders develop skills that will equip them for independent living when they leave the security of school life. Yours faithfully, Head of Admissions
Transcript
Boarding Commencement Booklet
Dear Parents and Guardians of Boarders To assist us in caring for your daughter while she is a resident in our Boarding House, we ask that all Boarding Parents and Guardians read the information contained in this Commencement Booklet and respond to the questions in each section.
This Commencement Booklet must be returned, prior to your daughter entering the Boarding House, to:
Mail: Head of Admissions St Hilda’s School PO Box 290 SOUTHPORT QLD 4215
If you would like to communicate about your daughter’s welfare in the Boarding House please contact your daughter’s Head of House in the first instance. The Head of House knows your daughter and her friends and may be aware of any issues that are having an impact on her life. Contact numbers will be provided at the beginning of term, or Heads of House can be contacted via Boarders’ Reception (+61 7 5577 7370).
Mrs Annette Boyle (Head of Boarding – Ph +617 5577 7219 / Mob 0418 397 801) and Mrs Amanda Rigby (Deputy Head of Boarding – Ph +617 5577 7381 / Mob 0420 372 499), who both reside on campus, have contact with Boarding students in their houses each day and are available to be contacted by phone through the day and after school in order to establish and maintain positive communication links with our Boarding families. They work collaboratively with the team of Boarding Staff who care for the girls within a warm and secure home environment.
It is our hope that the Boarders at St Hilda's School will develop lifelong friendships, while enjoying the support and good humour of those around them. We strive to help our Boarders develop skills that will equip them for independent living when they leave the security of school life.
School staff and their employers have a duty of care under common law to ensure student safety and proper use of medicine when assistance is provided.
Where student medication has been individually dispensed by a pharmacist on prescription, a staff member who is not a registered nurse may assist the student take their medication, except by giving injections.
A school policy has been developed to ensure that school personnel responsible for administering medication are appropriately instructed and are working within school protocols.
Parents are responsible for updating this information via the School Health Centre (+61 7 55 777207)
Please complete this medication consent form, enabling authorisation for St Hilda’s staff to assist a boarder taking her medication.
Boarder’s Surname Given Names
Date of Birth Ambulance Cover Yes No
Medicare No. Family member number on card
Expiry Date
Private Health Fund Name Number Expiry Date
School medication procedures
Parents are requested to provide written instruction to the Health Centre for any medications being taken by students.
All medications taken by students are to be stored in the Health Centre; this includes ‘over the counter medication’, which girls are not permitted to keep in their rooms or lockers.
All medications administered by the School Nurse and Boarding Staff will be recorded.
Prescription and restricted medications
Assistance will be given by the School Nurse or Boarding Staff in the administration of prescribed medication, when requested in writing by parents/guardians and as prescribed by the doctor.
Assistance will be given by the School Nurse or Boarding Staff in the administration of restricted medication (such as Ritalin, Dexamphetamine) after receiving documentation from the doctor and parent.
Instructions regarding change to the original dosage of long term or restricted medications must be in writing from the doctor and parent/guardian.
The School Nurse or Boarding Staff may only administer or assist with the administration of any medication IF the medication is provided in its original container with label clearly displaying the student’s name and the required dosage and the medication has not passed the use by date.
All medications will be stored in a locked cupboard in the Health Centre or the Boarding School.
Non-Prescription Or ‘Over-The Counter’ Medications The following non-prescription medications are held in the Health Centre for the relief of minor pain, coughs, colds, fever. Please sign beside each medication that you authorise Nursing or Boarding Staff to administer to your child if required. In the event where a medication brand is unavailable, a substitute brand will be used.
Paracetamol for pain relief Parents to authorise by signing
Ibruprofen eg Nurofen for pain relief Parents to authorise by signing
Dimetapp Cold & Flu liquid capsules Parents to authorise by signing
Codral Cold & Flu (contains codeine) Parents to authorise by signing
Claratyne (for hayfever/allergy) Parents to authorise by signing
Naproxin eg Naprogesic (for period pain) Parents to authorise by signing
Mylanta (upset tummy) Parents to authorise by signing
Gastrolyte (dehydration prevention) Parents to authorise by signing
Durotuss expectorant/dry cough liquid Parents to authorise by signing
Strepsils (sore throat) Parents to authorise by signing
Other non-prescription medication. Please specify name of the condition:
1.
2.
3.
4.
Please Note: Other preparations may include the use of topical lotions/creams such as antiseptic lotion (Savlon, Betadine) or burn cream (Paraderm or Burn Aid) and calamine for itchiness. An eye irritation would require the use of saline wash. Refresh is used for tired eyes. Difflam Gargle for conditions of the throat and mouth. Dencorub for muscular aches and sprains. Moisturising creams for dry skin conditions. Zovirax for cold sores. Orange Medic for Head Lice. Stingose for the relief of bites and stings. The list is not exhaustive and may change as required by Registered Nurse.
Please nominate the people with whom your daughter is permitted to take day or weekend leave in 2017. The Boarders’ Approved Hosts List can be updated with additional hosts throughout the year, via Boarders’ Reception. If, at any time, you wish to add to the list of those with whom your daughter may take leave, please fax the information to Boarders’ Reception Fax: 07 55 777329 Fax: International +61 7 55 777 329).
Please think carefully before you nominate people to be responsible for your daughter. No student will be released to a person under the age of 21 unless special permission is granted by the Head of Boarding. Proof of age may be required from young hosts. Parents may arrange, with the School, for a sibling (under the minimum age of 21) to take out a sister, by obtaining special permission. Older siblings may take out their sisters.
It is also unwise to allow your daughter to be signed out with a family for a weekend if a parent/adult is not in attendance for the entire weekend. This places your daughter in a situation where she may be unsupervised. Please ensure you speak to the parents of the family with whom your daughter is spending the weekend, and satisfy yourself that your daughter will be adequately supervised and cared for.
Parents/guardians should understand and accept the following conditions:
When giving permission for my daughter to go out or stay with friends or relatives, the parents/friends/guardians take complete responsibility for the supervision and care of my daughter while she is away from the School.
In these cases I pass on this responsibility to the people I have nominated on the Boarders’ Approved Hosts List.
When nominating persons on my daughter’s leave list, it will be assumed that no further permission will be sought from me when my daughter requests leave with the nominated hosts. (NOTE: If you wish to be notified, please do not enter names on the list).
All hosts must be over 21, and young drivers may be required to present proof of age when collecting my daughter.
With the exception of siblings, people under 21 years of age cannot be placed on the weekend/overnight leave list or sign out any Boarder.
Notification of leave, with people other than those on this list, is notified by Fax/Email to Boarders’ Reception.
Restricted Boarders’ Leave – Friday, 17 November to Sunday, 19 November, 2017 (Schoolies Weekend)
Boarders will not be given permission to leave the Boarding School unless signed out by a parent during the weekend commencing Friday 17 November to Sunday 19 November. There are no exceptions to this rule.
This weekend has traditionally been a restricted leave period due to “Schoolies Week” held on the Gold Coast at this time. As a consequence of the thousands of school leavers who visit the Gold Coast during this week, as well as the unsavoury adults who would exploit these school leavers; there is evidence of unsafe behaviour on the Gold Coast during this period, which is not conducive to safety.
For this reason, the School requires all Boarders remain in residence during Schoolies Week UNLESS they are being supervised by staff or by their own parents.
Boarders’ Activities The Boarding School offers a comprehensive programme of activities, events and outings for the girls, held mostly on weekends. This programme is diverse in range so that all interests are met and the girls are able to make use of the attractions and events associated with the Gold Coast. Also, it provides activities which are age appropriate and allow the development of social, cultural and sporting interests and skills. The programme for each term is published on the School’s website. The safety and welfare of the girls involved in the activity is a priority, both on and off campus, and high standards of behaviour and appearance are expected from all the girls at all times. Girls will be permitted to be involved in the activities, grouped in the categories outlined below, after parental approval is given through accepting the Terms and Conditions on Parent Lounge. These Terms and Conditions provide detailed assessment of the risks involved and the management of these risks, and will be posted on Parent Lounge in January, 2017. Alternative arrangements can be made for those parents unable to access a reliable internet source. The following general information is provided: Beach Excursions: Beach activities are offered in Terms 1 and 4. In order to participate in these activities, the girls will be required to complete a School-based Beach Safety Awareness Practical test, to ensure they have the knowledge and skills necessary to enjoy the beach safely. Movie Excursions: Movie theatres are located at Australia Fair and Pacific Fair Shopping Centres, and girls are only permitted to view movies according to the Australian Government Film Classification, unless parent permission is given to view a specific movie. This will be requested should the occasion arise. Shopping Excursions: Girls walk or catch the tram to Australia Fair and Ferry Road Markets or Pacific Fair Shopping Centres (permissions relate to specific year levels). The following are guidelines:
Girls in Years 11 and 12 may attend Australia Fair or Ferry Road Markets on any
afternoon or on weekends in pairs, for allocated periods of time.
Girls in Years 11 and 12 may travel by tram to Pacific Fair on weekends, for up to 4
hours, in pairs or larger groups.
Girls in Year 10 may attend Australia Fair in groups of 3 or more on two afternoons per
week and once on the weekend for allocated periods of time.
Girls in Years 6-9 attend Australia Fair accompanied by a staff member on one
Girls in Year 6 are accompanied by a staff member who will remain with the girls at all
times, during Terms 1-3.
Shopping trips to Australia Fair, Pacific Fair or Robina are often organized as a weekend activity. Other such activities may include, but are not limited to, a visit to Max Brenner, a walk to the Broadwater, Outdoor movies, and a visit to Ferry Road Markets. Theme Parks, Markets, Ice Skating, Indoor Rock Climbing, Paddle Boarding, Aqua Splash, Air Factory etc.: Staff will accompany the girls on these activities. Further and more detailed information is found on the individual Terms and Conditions on Parent Lounge. The Boarding School provides supervision for all activities with the exception of the aforementioned shopping trips for Years 10-12 girls. The supervision is related to the age of the students and the nature of the activity.
We ask new boarders and accompanying parents to arrive in the Boarding School on Monday, 23 January, 2017 by 3.30pm for an induction commencing at 4.00pm.
Returning School Students (Year 6 - 12) should arrive between 1.00pm and 7.30pm on Monday, 23 January with all classes commencing Tuesday, 24 January, 2017.
Student Name _____________________________________
Date of Return: _______________________ Estimated Time of Arrival: ___________________________ Arrival Travel Details and Name of Person Signing In: __________________________________________ _____________________________________________________________________________________
Late Arrivals If not arriving on dates specified above, approval must be obtained from Head of Middle or Senior School for late arrivals. Date of Return if Arriving Late: ____________________ Estimated Time of Arrival: __________________ Arrival Travel Details and Name of Person Signing In: __________________________________________ _____________________________________________________________________________________ Has approval been obtained? YES or NO
If NO, approval should be sought from the relevant Head of School. Reason for Late Arrival: _________________________________________________________________
Parent/Guardian Name & Signature: ____________________________________ Date: ______________
This form and all travel information should be returned before Monday, 20 January to:
Boarders’ Reception St Hilda’s School PO Box 290 SOUTHPORT QLD 4215.
Departure Details Boarders may travel as soon as possible after 3.30pm on Thursday, 30 March, 2017. Boarders are
expected to attend the scheduled program and Head of School Assembly on this day.
If required, the Boarding House may stay open overnight on Thursday, 30 March to enable Boarders to make flight connections on Friday, 25 March, 2017.
Date: ________________ Time: __________ (am/pm) Destination:___________________ Mode of Transport: ____________________ Flight Number (if applicable): ___________________________ Flight Time (am/pm): ______________ Airport: Gold Coast Brisbane To be signed out by:_______________________________________________________________
Return Details Boarders are to return between the hours of 11.00am – 7.30pm Tuesday, 18 April, 2017 Date: ________________ Time: _________ (am/pm) Mode of Transport: __________________ Flight Number (if applicable)___________________
Flight Time (am/pm): ______________ Airport: Gold Coast Brisbane
To be signed in by:________________________________________________________________
Parent Details Name of Parent/Guardian completing this form: ________________________________________
Departure Details Boarders may travel as soon as possible after 3.30pm on Thursday, 15 June 2017. Boarders are
expected to attend the scheduled program and Head of School Assembly on this day.
If required, the Boarding House may stay open overnight on Thursday, 15 June to enable Boarders to make flight connections on Friday, 16 June 2017. .
Date: ________________ Time: __________ (am/pm) Destination: __________________ Mode of Transport: ____________________ Flight Number (if applicable): _________________ Flight DepartureTime (am/pm): _______ Airport: Gold Coast Brisbane To be signed out by: ______________________________________________________________
Return Details Boarders are to return between the hours of 11.00am – 7.30pm Monday, 10 July 2017 Date: ________________ Time: _________ (am/pm) Mode of Transport: __________________ Flight Number (if applicable): __________________ Flight Arrival Time (am/pm): ________ Airport: Gold Coast Brisbane
To be signed in by: _______________________________________________________________
Parent Details Name of Parent/Guardian completing this form: ________________________________________
Departure Details Boarders may travel as soon as possible after 3.30pm on Thursday, 14 September 2017. Boarders
are expected to attend the scheduled program and Head of School Assembly on this day.
If required, the Boarding House may stay open overnight on Thursday, 14 September to enable Boarders to make flight connections on Friday, 15 September, 2017.
Date: ________________ Time: __________ (am/pm) Destination: ___________________ Mode of Transport: ____________________ Flight Number (if applicable): _________________ Flight Time (am/pm): __________ Airport: Gold Coast Brisbane To be signed out by: ______________________________________________________________
Return Details Boarders are to return between the hours of 11.00am – 7.30pm Tuesday, 3 October 2017 Date: ________________ Time: _________ (am/pm) Mode of Transport: __________________ Flight Number (if applicable): __________________ Flight Time (am/pm): ________ Airport: Gold Coast Brisbane
To be signed in by: _______________________________________________________________
Parent Details Name of Parent/Guardian completing this form: _________________________________________
Departure Details Boarders may travel as soon as possible after 12.30pm on Thursday, 23 November 2017.
Boarders are expected to attend the scheduled program and Head of School Assembly on this day.
If required, the Boarding House may stay open overnight on Thursday, 23 November to enable Boarders to make flight connections on Friday, 24 November, 2017.
Date: ______________ Time: __________ (am/pm) Destination: ____________________ Mode of Transport: ________________ Flight Number (if applicable): ____________________
Flight Time (am/pm): _____________ Airport: Gold Coast Brisbane To be signed out by: _____________________________________________________________
Parent Details Name of Parent/Guardian completing this form: ________________________________________
