1 P&C Committee Meeting – 23 February 2017
Bonnells Bay Public School
P & C Minutes of Meeting Thursday 23 February 2017
Meeting opened:‐ 2pm Minute Taker:‐ Anna Mason Attendees:‐ Kylie Whitelam, Anna Mason, Mary Wilson, Crystal Rouland, Colleen Williams, Polly
Wade, Stacey Warburton, Vera Sango, Leeann Hendrie, Kaz Wolter, Mel Taylor, paul
Foster, Julie Haworth, Nicole Kedzierski, Natalie Marsh, Michael Green, Shannon
Young, Kylie Capper, Nicole Crawford, Norma Bazley, Kim Marchant, Laura Gittins,
Michelle Miller, Alychia Waters
Apologies: Kirsten Gomez, Kerriann Dunn, Karin Hird, Leanne Gill, Del Horn, Theresa Blair, Melissa
Bailey, Debbie Fullerton, Libby Bennett, Lewina Gambrill, Natalie Prior, Kerri Chapple,
Rachel Walsh
Minutes of Previous Meeting Minutes of Tuesday, 15 November 2016 Accepted by: Mary Wilson Seconded by: Natalie Marsh Business Arising:‐
Purchase of Folding Tables – Natalie Prior has taken receipt of 3 folding tables donated by Bunnings
Morisset. Approval to purchase an additional 2 tables was granted at previous meeting however P&C
has not yet purchased. To be completed before the Mothers’ Day Stall morning.
Sandpit Cover (reference to May 2016, July 2016, August 2016 Minutes). Installation of covers for the
Sandpits to be followed up with update at the March 2017 meeting. Karin was not present to supply
update. Last reference in previous minutes was difficulty in communicating with chosen contractors.
Reusable Water Bottles – A member suggestion was recorded in previous meeting to using BBPS Water
Bottles to encourage less waste. There was also another request for BBPS Swimming Caps to be
available for students, particularly those competing further than the Swimming Carnival. It was noted
that all costings of the bottles and swimming caps to be reported at a forward meeting. It was
suggested that these could be sold through the uniform shop along with new library bags. Mary Wilson
will report back with pricing on Swimming Caps. It was noted that a motion to purchase the swimming
caps last year was denied due to the minimal order quantity and costings. Once information is
collected this will be voted on in a forward meeting.
Resignation of Vice President Dec 2016 –. Theresa Blair made her resignation as Vice President of the 2017 Committee known in December 2016. The committee is calling for new nominations for the position of Vice President. The Committee can have two positions for Vice President. Two nominations have been received already and voting on this role will be finalised at the next meeting when all new members are officially financial.
Correspondence:‐ Attachment 1
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Treasurer’s Report:‐ Reported by Mary Wilson Financial statements Attachment 2 Financial Members 2017 as at 23/2/17 Attachment 3 December 2016
Opening balance: $ 27,842.87
Incoming: $ 6922.05
Expenditure: $ 5717.83 o Unpresented chq’s $ NIL
Balance @ 30/11/16 $29047.09
January 2017
Opening balance: $ 29,047.09
Incoming: $ 3460.00
Expenditure: $ o Unpresented chq’s $ NIL
Balance @ 31/01/17 $32507.09
Note: Financial Statement in attachments listing income and expenses transactions Canteen Report:‐ Minutes of February Meeting tabled. See Attachment 4. Treasurers Report: November 2016 December 2016 January 2017
Previous Balance: $12,000.07 $14,307.54 $11,319.13
Income: $9,527.45 $5,087.79 $755.20
Expenditure: $7,219.98 $8,076.20 $1,435.75
Current Balance: $14,307.54 $11,319.13 $10,638.58
Approval of renovations to the canteen have been sought and timeline to now be confirmed. The Canteen requires the purchase of an upright two door freezer. Costings to be supplied and discussed at next meeting. Motion to purchase one, two door upright freezer to be voted on at next meeting. Uniform Report:‐
Leanne Gill and Nat March have taken over management of the uniform shop.
It has been requested the shop requires the use of a folding table. One of the new tables donated can be utilized.
Leanne and Nat are reviewing the uniform options in view to make the options simpler.
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Nat showed a sample of proposed skirt design, discussion held over costing and colour of fabric. A report will be presented at next meeting. Many present like the sample skirts’ coloured pattern.
The Uniform Shop are looking into purchasing an Eftpos machine. There would be a transaction fee of nearly $2/transaction.
They are also investigating if Flexischools (current ordering system for Canteen) would be cost effective. A list of equipment required for this needs to be established.
Fundraising Report:‐
The first Disco is on next Wednesday, 1/3/17 –
General discussion over thoughts of food to be on offer. Previously food options at this event have been hot dogs, pizzas, party pies and sausage rolls, BBQ.
Those present showed hands in favour for the BBQ with the provision that we had a good show of hands for helpers on the evening. It was decided unanimously and thank you to Kylie, Nat, Anna, Nicole, Vera, Mel and Polly for offering your assistance at the meeting.
Food requirements will be organised by Kylie W.
Anna to ask office to put out a reminder on Facebook, SkoolBag App and have flyers put up around the school by the Year 6 students.
Discos for 2017
There was much discussion over costing of the discos and whether or not we should look to seek for a cheaper alternative to our current DJ Andy. His current fee per disco is $699 compared to other local DJs that have quoted $250‐300.
Kylie Capper, a local DJ/Children’s Entertainer, was present at the meeting. Her services include supply glow sticks, all latest music, radio versions of music, interactive presentation, smoke machine, lights, karaoke. She quoted $300 for each disco.
There was much discussion about the event. It was pointed out that the saving over the year would equate to approx $400 overall. It was decided that DJ Andy will remain as the chosen DJ to minimise change for the students and to ensure teachers can lock up after the event at a reasonable time.
It was suggested that a new DJ could be trialled for a rewards day later in the term.
This agenda item will be revisited later in the year.
Billy Cart Derby Community Fun Day As idea was presented to the committee to help numbers of the Billy Cart Derby this year by including a Community Fun Day ie community stalls, food, rides and inclusion of other schools in the Billy Cart Derby. While this idea was received well, Julie Haworth explained her reasons for creating this event and by incorporating these other fundraising ideas would not sit well with the event particularly this year. She explained that Michael Green will be assisting with the making of carts this year and the event will be held in school time. More details later in the year. Michael suggested that we revisit the community event maybe next year. Easter Raffle Show of hands around the table in favour of requesting Chocolate Easter Egg donations to be packaged and raffled at the Easter Hat Parade. Kylie will put a note in newsletter soon.
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Easter Hat Parade Parents queried why only the younger stages participate in the Easter Hat Parade. Nikki K, organiser, will discuss this with the teachers and advise of decision to include or exclude Stage 2 and 3.
Principals Report:‐ No report presented. General Business:
FIRIS Report, Paul Foster Paul Foster is the NSW Deputy Director of Operations, FIRIS (Fairness in Religions in School), asked the question ‘how does the school guarantee the risk management of SRE teachers in the playground and while volunteering with other school activities?’ The group is concerned about scripture teachers being involved in schools and recruiting children. Paul tabled documentation as evidence of this happening in other areas of Newcastle. Karin Hird supplied a written response in advance of her absence at the meeting.
Principal Statement regarding SRE: One of the BBPS SRE teachers has in the past volunteered his skills and time to support the boys' social group and billy cart making activities. His time in the school is supervised by members of staff and he never wanders alone around the playground. I have received his verbal assurance that his only interest is in supporting the boys with developing their practical skills. His ethics in the workplace have been confirmed by the SLSO and teachers who have worked with him. The SRE teacher in question is not currently volunteering in the school and I have no knowledge of any plans for that to happen. After consulting with my Director, our volunteering procedures are the department's procedures. I will investigate this further to ensure that we are operating within the department's expectations.
It was suggested that the findings and policy be presented at a P&C Meeting. Paul also asked who was responsible at the school for scripture as there was no information on the current BBPS website regarding scripture. He pointed out that this should be updated asap to remain compliant. He noted that Berkeley Vale School has a good example on their website.
Sporting Schools Funding Bill Griffiths, local tennis coach, asked Anna to enquire via P&C, about the Sporting Schools Funding that our school may like to apply for. The school could receive valuable sporting equipment under this grant. Anna passed on the information. Nicole and Julie commented that they believe this/or similar program may be getting underway soon.
School Assemblies – Parent attendance Feedback had been received via P&C that some parents weren’t feeling welcome at school assemblies. Teachers noted that sometimes there are seating issues. Teachers are working on involving the children more that might also encourage more parent interest. Teachers will ensure information about the assemblies is communicated more effectively with community.
P&C Federation Meeting, 7 March Bolwarra Public School – we currently have 2 representatives attending. RSVP by 1 March 2017. See Anna if you require more details.
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P&C Federation Casual Vacancies for 2 Delegates Hunter Region No interest received at meeting for the Hunter Delegates positions available. Anna to notify
Federation.
WSLA Meeting First meeting of year for the Western Shores Learning Alliance, 15 March at Wyee Public School – 6pm Please RSVP to Anna if you wish to attend. Great opportunity to learn more about our local schools. Items to be discussed at next meeting due to time constraints
Parent Representatives from each Stage Due to time constraints, these representatives will be noted at next meeting. Please advise a Committee Member if you would like to be involved.
Child safety at Drop Off Zone Although not discussed due to time constraints – Kylie W has brought this issue up with local council. Ranger will be patrolling drop off zones to ensure compliance with rules. Karin Hird has also been reminding parents in most newsletters this year.
Laptop
Cupcake for Kids with Cancer May 2017
P&C Award at Presentation Day
Meeting closed:‐ 3.20pm Next meeting:‐ P&C Next Meeting – Thursday 23rd March 2pm, venue to be confirmed
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Attachment 1
Incoming Mail February 2017
Date Description of of Incoming Mail Taken By Minuted Action
1-Dec-16 Tupperware Lunch Box Fun Raising - Sharon Freer AM 23/02/2017 Agenda Item
1-Jan-17 Greater Bank Statement December 2016 AM 23/02/2017 Treasurer
1-Jan-17 Allianze BBPS Workers Compensation for Canteen AM 23/02/2017 Give to Canteen Committee
1-Feb-17 Fundraising brochures: AM 23/02/2017
1-Feb-17 Mothers Day brochures x 4 AM 23/02/2017
1-Feb-17 Australian School and Club Fundraising 23/02/2017
9-Feb-17 TeaTowel Fundraiser 23/02/2017
14-Feb-17 P&C Federation Meeting at Bolwarra Email KW AM 23/02/2017 RSVP required
9-Feb-17 Email: Cupcakes for Cancer Fundraiser for May AM KW 23/02/2017 Agenda Item
15-Feb-17 Entertainment Book Package AM 23/02/2017 Agenda Item
15-Feb-17 Greater Bank Statement January AM 23/02/2017 Treasurer
15-Feb-17 Mothers Day Fundraising Borchure AM 23/02/2017
15-Feb-17 Alianze Certificate of Currency - Workers Compensation AM 23/02/2017 Give to Canteen Committee
16-Feb-17 LWR Brochure AM 23/02/2017 Uniform Shop
16-Feb-17 Email Casual Vacancies P&C Federation Councillor and Delegate 23/02/2017 Updated email address - will call for any nominations
17-Feb-17 Email Melissa Bailey re P&C Awards at Presentation Day, nomination for stage 1 or 2 contact AM 23/02/2017 Add to agenda, initial reply sent, follow
up required 14-Feb-17 Email - APAC nomination for Australia Day Award 2017 23/02/2017 Email sent for further information
13-Feb-17 Email - School Remembered - opportunity for fundraising AM 23/02/2017 KW ordered a book - to be reviewed once received
16-Feb-17 Email- nomination for VP position KW AM 23/02/2017 To be finalised at first meeting
16-Feb-17 Email Ashmore Palms sponsorship/fundraising AM 23/02/2017 Update details - new Principal
16-Feb-17 Disco Quote from Andy Faulkner AM 23/02/2017 Current quote for disco - to be decided cash or invoice
22-Feb-17 Email Paul Foster with details of general business item for discussion Ethics - FIRIS AM 23/02/2017 To be discussed at meeting
22-Feb-17 Museum Express - show that comes to the school AM 23/02/2017 Discuss at meeting
22-Feb-17 Mothers day brochures 23/02/2017
22-Feb-17 Allianz Statement of Account Workers Compensation AM 23/02/2017 Forward to Canteen
22-Feb-17 School Products Australia AM 23/02/2017 Uniform Shop
22-Feb-17 Maths Builder Progam Text Books AM 23/02/2017
22-Feb-17 Parents and Citizens Magazine AM 23/02/2017 Available at Meeting
22-Feb-17 LWR Reid brochure AM 23/02/2017 Uniform Shop
Attachment 4
BONNELLS BAY PUBLIC SCHOOL CANTEEN Minutes of Meeting ‐ 21/02/2017
Meeting Opened: 1.05pm
Attendance: Linda Coster, Natalie Marsh, Kerry Chapple and Karin Hird.
Apologies: Rebecca Kelly
Minutes of previous meeting: Moved: Linda Coster Seconded: Kerry Chapple
Business Arising: Karin spoke to Asset Management regarding canteen upgrade. The project is in their hands
and we are waiting for them to now come and take photos and do an assessment for
costing and approval.
Correspondence In: Accounts, Allianz (Workers Compensation).
Correspondence Out: Nil.
Treasurers Report: November 2016 December 2016 January 2017
Previous Balance: $12,000.07 $14,307.54 $11,319.13
Income: $9,527.45 $5,087.79 $755.20
Expenditure: $7,219.98 $8,076.20 $1,435.75
Current Balance: $14,307.54 $11,319.13 $10,638.58
Treasurers Report Moved By: Linda Coster
Treasurers Report Seconded By: Kerry Chapple
General Business: Linda will be attending a NSW Healthy Canteen Strategy Information Session held at Niagara
Park Public School in March. It is regarding an overview of the New Criteria.
We will be holding a sausage sizzle for our Red Day this Term it will be held towards the end
of term, exact date to be determined.
We would like to purchase a new 2 door upright freezer for the canteen it was included in
the upgrade of the canteen, as we shouldn’t be using box freezers due to Health and Safety
issue, pulling heavy boxes up out of the freezers. Karin was given an information sheet on a
freezer from Nisbets ($2,399) to put to the P&C for approval.
I put forward a motion to purchase a 2 door freezer.
Meeting Closed: 1.20pm