Literacy Technology Resource CenterBook Mgt. update

February 2010

1Tuesday, February 9, 2010

Question Everything

communication

governance

technology

librarianjobdescription

purposeof

library

districtalignment

onlineservices

digital

resources

resourcedistribution

book mgt.system

resourceprocurement

Alexandria

customer

service

professionaldevelopment

2Tuesday, February 9, 2010

Implementing Change

Alignment Customer Service

Technology

3Tuesday, February 9, 2010

Book Management

current system

quality

large projects

4Tuesday, February 9, 2010what are the pros and cons of current system? what works? what doesn’t? what are the problems?can we maintain the quality of the database and improve speed of delivery?can tech help us?can we make changes that will help us with large projects? (summit)

2-5 days

1-8 weeks

1 hr -1 day

Book Mgt. Workflow

books arrive atlibrary services

books organized bydate of arrival (carts)

books cataloged(find record/align

to system)

books temporarilystored (carts)

books processed(laminate, bar code,labels, stickers, etc.)

books boxed andsent to school

vendor shipsbooks to school

books arrive atlocal school

packing slip checked(LMT/Secretary)

packing slip/PO checked

school-basedcustomizedprocessing

books placed onschool bookshelf

books placed onschool bookshelf

Book Source:School/public book fairs, localbookstores, donations, out oftown purchase, conferences,

Amazon, other

Database Quality Control:- electronic- MARC record alignment (afterdelivery to school)- re-cats from Alex transition (on-site)- barcode/label reprint (at school)

StandardSystem

ExpressSystem

Book Source:Vendors with online capability

(electronic records, pre-processed books)

MARC recordsdownloaded to system

lib servicesintervention

lib servicesintervention

Database Quality Control:- electronic- MARC record alignment (beforedelivery to school)- re-cats from Alex transition (at LTRC)- barcode/label reprint (at LTRC)

DRAFT

DRAFT

5Tuesday, February 9, 2010

books arrive at library servicespacking slip/PO checkedbooks organized by arrival date (carts)books cataloged - find record, align with systembooks temporarily stored (carts)books processed (cover, labels, bar code, etc)books boxed and sent to schoolbooks placed on school library bookshelf

Standard System

6Tuesday, February 9, 2010

vendor ships books to schoolrecords downloaded to systembooks arrive at local schoolpacking slip checkedschool customized processingbooks placed on school library bookshelf

books arrive at library servicespacking slip/PO checkedbooks organized by arrival date (carts)books cataloged - find record, align with systembooks temporarily stored (carts)books processed (cover, labels, bar code, etc)books boxed and sent to schoolbooks placed on school library bookshelf

Standard SystemExpress System

7Tuesday, February 9, 2010

Rumor Control

8Tuesday, February 9, 2010

We are abandoning the ‘old’ systemboth systems will be used

book source determines system

most books will be funneled through express system

Rumor Control

9Tuesday, February 9, 2010

The way we’ve always done it is betterboth are needed to manage all purchased books

both are correct in terms of cataloging and processing

both provide a way to fix mistakes (when is the question)

using both will provide a more consistent delivery timeline and allow us to accommodate large orders

Rumor Control

10Tuesday, February 9, 2010

People in Library Services will Lose Jobsnever said nor insinuated in any way from day one

jobs/function will change

new skill sets will need to be learned

“Relearn, Renew, or Retire”

Rumor Control

11Tuesday, February 9, 2010loss of jobs has never been stated but it has always been stated that your job may change, that what you do may be different, that what we ask you to do will change.

Turnaround Time will be too Quickexpress system will increase speed of book delivery

standard system will become faster because fewer books will be entering this system

paradigm shift - majority of mgt will be electronic

Rumor Control

12Tuesday, February 9, 2010

Goal 1: Literacy

more opportunities for more kids to read more books

LMTs can respond more quickly to title requests and curriculum alignment opportunities

collaboration opportunities

Why Change? Why the new system?

Alignment Customer Service

Technology

13Tuesday, February 9, 2010

Goal 5: Efficient and Effective

faster delivery of books to schools

improve quality of catalog (fix errors, re-cats)*

redundancy/training efficiency

Alignment Customer Service

Technology

Why Change? Why the new system?

14Tuesday, February 9, 2010

fix errors on the back end, not front

Customer Servicebook mgt is not our only jobresource alignment (Science depot, Discovery)web 2.0, e-books, Blioe-readers - iPod, Kindle, Sony, B&N, iPadSummit and Title projects; new high schoolprofessional development opportunities

Alignment Customer Service

Technology

Why Change? Why the new system?

15Tuesday, February 9, 2010

Technologyonline services from vendors

Alexandria system

collection development data

it’s the way we should be doing book mgt (avail 10 years)

Alignment Customer Service

Technology

Why Change? Why the new system?

16Tuesday, February 9, 2010

end

17Tuesday, February 9, 2010