Boston Section Chapter Chairs

Meeting

Dr. Karen PanettaIEEE Boston Section Chair

Karen@ieee.orgIEEE Fellow

January 31, 2011

OutlineOutline

IEEE Boston Section, who are we?IEEE Boston Section, who are we?

Meet your IEEE Boston Excom.Meet your IEEE Boston Excom.

Chapter Chair Quick Start-Guide.Chapter Chair Quick Start-Guide.

Responses to survey.Responses to survey.

ChairmanDr. Karen Panettakaren@ieee.org

Vice ChairmanSoon Wan

gimsoon@ieee.org

SecretaryRobert Vice

vice@ieee.org

TreasurerUri Moskowiczuim@ieee.org

Reflector EditorDr. Karen Panettakaren@ieee.org

Soon Wangimsoon@ieee.org

Robert Vicevice@ieee.org

Lecture

Publications

Membership

Fausto Molinetf.e.Molinet@ieee.org

Ron Tabroffr.tabroff@ieee.org

Student Activities

Uri Moskowiczuim@ieee.org

Elected CommitteeMember at Large

Jeffrey Goldberg (2011)

ijeffg@qualware.com

William Agassounon (2012)

wagassou@systems.textron.com

Palo Peirce (2011)palopeirce@ieee.org

Greg Walson (2012)gwalson@ieee.org

Standing Committees

Jr. Past ChairBruce Hecht

Bruce.hecht@analog.com

Sr. Past ChairJohn Conrad

John.conrad@ieee.org

Publications ChairHal Goldberg

h.goldberg@ieee.org

Web Page CommitteeTed Kochanski

tedpk@alum.mit.edu

E-Reflector EditorTed Kochanski

tedpk@alum.mit.edu

Pre-College Student Coordinator

Aings Aingarianaings@ieee.org

Volunteer Coordinator

Greg Walson (2012)

gwalson@ieee.org

Chapter Coordinator

Greg Walson (2012)

gwalson@ieee.org

Ted Kochanskitedpk@alum.mit.edu

Local Conferences

Hal Goldbergh.goldberg@ieee.org

Audit Committee

Len Longl.long@ieee.org

General Program

Fausto Molinetf.e.molinet@ieee.org

Entrepreneurs’ Network

Joseph Sanroma

jsanroma@computer.org

Consultants’ Network

Livio Poleslivio@ieee.org

Fellows

Susan MurphySusan.murphy@ieee.org

Awards

Bruce Hechtbruce.hecht@analog.com

Nominating

Kevin Flavinflavinkevin@carlislegrp.com

Public Relations

Gil Cookegilcooke@ieee.org

Milestone

Ndubuisi Ekekwenekekwe@ieee.org

Pace

Lori Jerominlorilee@ll.mit.edu

Industry Liason

Arthur Winstona.winston@ieee.org

Affinity Groups

Life MemberLen Long

l.long@ieee.org

Graduates Of the Last Decade(Gold)

Rhonda PhillipsRhonda.phillips@gmail.com

Women in Engineering(WIE)

Denise Griffindenisegri@alumni.tufts.edu

Electro

Region 1 DirectorCharles P. RubensteinC.rubenstein@ieee.org

Non-Voting

Executive Committee, IEEE Boston Section 2011

North Shore ChairWilliam Carakatsane

bcarakatsane@metrocast.net

ResourcesResources Full time office staff Full time office staff Bob Alongi, Business managerBob Alongi, Business manager

– Email: r.alongi@ieee.orgEmail: r.alongi@ieee.org Linda Scott, Administrative assistantLinda Scott, Administrative assistant

– Email: l.scott@ieee.orgEmail: l.scott@ieee.org www.ieeeboston.orgwww.ieeeboston.org Chapter Chairs Handbook: Chapter Chairs Handbook:

http://www.ieeeboston.org/tools/Officehttp://www.ieeeboston.org/tools/Officer%20Handbook_2009.pdfr%20Handbook_2009.pdf

Who are we?Who are we? Over 8,500 membersOver 8,500 members 29 chapters and affinity groups29 chapters and affinity groups 2 – 3 topical conferences 2 – 3 topical conferences

organized each yearorganized each year Over 45 short courses each year Over 45 short courses each year Reflector, e-reflector and website Reflector, e-reflector and website

for publicity of local IEEE activityfor publicity of local IEEE activity Over 150 volunteers of the Over 150 volunteers of the

Boston SectionBoston Section

IEEE societies are technical IEEE societies are technical interest groups.interest groups.

Affinity Groups (AG) Affinity Groups (AG) – Similar to a society but without a Similar to a society but without a

technical affiliation. technical affiliation. Two meetings per year required. Two meetings per year required.

– Technical, Professional, SocialTechnical, Professional, Social

The Boston Section Societies and Affinity Groups

Chapter Chair Chapter Chair Quick-Start Quick-Start GuideGuide Find a speakerFind a speaker Find a venueFind a venue Send your event announcement in Send your event announcement in

for publication in the Reflector and for publication in the Reflector and e-reflector. e-reflector.

Receive your free speaker gift.Receive your free speaker gift. After your event, fill out the online After your event, fill out the online

meeting report (L31) formmeeting report (L31) form

Find a speakerFind a speaker

– Read the reflector, find someone you Read the reflector, find someone you like and contact themlike and contact them

– Hold a planning/networking meeting to Hold a planning/networking meeting to get your members’ ideas on events and get your members’ ideas on events and speakers.speakers.

– Get in touch with new volunteers via Get in touch with new volunteers via the volunteer coordinator. the volunteer coordinator.

– Ask the Excom or other Chapter Chairs.Ask the Excom or other Chapter Chairs.– Access the past meetings database.Access the past meetings database.

Find a venueFind a venue

Universities and companies offer Universities and companies offer free space.free space.

Ask your own company for space.Ask your own company for space. Ask the Excom members for help.Ask the Excom members for help. Networking events at restaurants.Networking events at restaurants.

Advertise your IEEE Advertise your IEEE meeting to all 8500 meeting to all 8500

members!members! The Reflector is printed and mailed to The Reflector is printed and mailed to

all IEEE Boston Members and sent to all all IEEE Boston Members and sent to all Boston Student Branches.Boston Student Branches.

E-reflector is published 2 times a monthE-reflector is published 2 times a month Do not try to use your own local email Do not try to use your own local email

distribution lists to reach your distribution lists to reach your members!members!

Join the IEEE Boston Facebook group.Join the IEEE Boston Facebook group. Contact c.downer@ieee.org to get free Contact c.downer@ieee.org to get free

IEEE goodies for your event.IEEE goodies for your event.

Template Sample Template Sample Reflector announcementReflector announcement Society/AG names Society/AG names hosting the meeting- hosting the meeting- Time, DateTime, Date Title of talkTitle of talk Name of speaker Name of speaker or speakers, or speakers, speaker affiliationspeaker affiliation Abstract of talk Abstract of talk and speaker and speaker bio & picturebio & picture.. Location:Location: venue address where the meeting will be venue address where the meeting will be

held and a link to directions or parking. held and a link to directions or parking. Note , if there is a fee or pre-registration required or if the Note , if there is a fee or pre-registration required or if the

event is free and open to the public.event is free and open to the public. Supply Supply Contact information: Name & email Contact information: Name & email of a person of a person

hosting the meeting to contact in case of questions.hosting the meeting to contact in case of questions. Email off this information to Bob Alongi or Linda ScottEmail off this information to Bob Alongi or Linda Scott

– r.alongi@ieee.org, or l.scott@ieee.orgr.alongi@ieee.org, or l.scott@ieee.org

Joint MeetingsJoint Meetings

Any society or AG can hold a joint Any society or AG can hold a joint meeting with any other IEEE meeting with any other IEEE society or AG. society or AG.

Both fill out an L31 form to report Both fill out an L31 form to report the meeting under their society/AGthe meeting under their society/AG

Both receive credit towards Both receive credit towards meeting the 2 meetings per year meeting the 2 meetings per year requirement.requirement.

Report you meeting!Report you meeting!

Online L31 reporting form.Online L31 reporting form. http://meetings.vtools.ieee.org/mainhttp://meetings.vtools.ieee.org/main Log into your account or create one.Log into your account or create one. Know your society/AG organizational Know your society/AG organizational

code. code. (see Chapter Chairs Handbook) (see Chapter Chairs Handbook) Fill in date, title, speaker, attendance, Fill in date, title, speaker, attendance,

your email and you are DONE!your email and you are DONE! Send any presentation slides to Bob or Send any presentation slides to Bob or

Linda.Linda.

Why are Why are reports useful?reports useful?

Must submit a report to get credit Must submit a report to get credit towards the 2 meetings per year towards the 2 meetings per year requirement.requirement.

$$$$$$$$ Can access reports and see what Can access reports and see what

other speakers people have used and other speakers people have used and invite them to your events!invite them to your events!

See the database of past meetings See the database of past meetings Link?: publicationsLink?: publications

IEEE societies are technical IEEE societies are technical interest groups.interest groups.

Affinity Groups (AG) Affinity Groups (AG) – Similar to a society but without a Similar to a society but without a

technical affiliation. technical affiliation. Two meetings per year required. Two meetings per year required.

– Technical, Professional, SocialTechnical, Professional, Social

The Boston Section Societies and Affinity Groups

Joint MeetingsJoint Meetings

Any society or AG can hold a joint Any society or AG can hold a joint meeting with any other IEEE meeting with any other IEEE society or AG. society or AG.

Both fill out an L31 form to report Both fill out an L31 form to report the meeting under their society/AGthe meeting under their society/AG

Both receive credit towards Both receive credit towards meeting the 2 meetings per year meeting the 2 meetings per year requirement.requirement.

VolunteersVolunteersWe have identified capable, motivated, experiencedWe have identified capable, motivated, experienced volunteers willing to serve. volunteers willing to serve. 

As June 14, 2010: received As June 14, 2010: received 28 New Volunteers28 New Volunteers applications applications

All have been contacted (Welcome and Introduction)All have been contacted (Welcome and Introduction)

21 New Volunteers from 2009 added to 2010 list.21 New Volunteers from 2009 added to 2010 list.

We provide a Training Session (2 Hours) for New VolunteersWe provide a Training Session (2 Hours) for New Volunteers

Contact them and begin a dialog!Contact them and begin a dialog!

Summary of Summary of Responses to the Responses to the Survey QuestionsSurvey Questions Support of Member elevation.Support of Member elevation. Checklists for best practices for Checklists for best practices for

organizing events and organizing events and conferences.conferences.

Thank You!Thank You!