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Box. Box Enterprise Box @KU Leuven –What? –Why? –How? Box Essentials Webapp –Finding what...

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Page 1: Box. Box Enterprise Box @KU Leuven –What? –Why? –How? Box Essentials Webapp –Finding what you need –Adding content –Creating content (Box Edit) –Versioning.

Box

Page 2: Box. Box Enterprise Box @KU Leuven –What? –Why? –How? Box Essentials Webapp –Finding what you need –Adding content –Creating content (Box Edit) –Versioning.

Box Enterprise

• Box @KU Leuven– What?– Why?– How?

• Box Essentials Webapp– Finding what you need– Adding content– Creating content (Box Edit)– Versioning

Page 3: Box. Box Enterprise Box @KU Leuven –What? –Why? –How? Box Essentials Webapp –Finding what you need –Adding content –Creating content (Box Edit) –Versioning.

Box Enterprise

– Sharing• Shared links• Collaborators• Comments and Tasks• Box Notes

– Advanced Sharing• Upload widgets• Embed• Bookmarks

Page 4: Box. Box Enterprise Box @KU Leuven –What? –Why? –How? Box Essentials Webapp –Finding what you need –Adding content –Creating content (Box Edit) –Versioning.

Box Enterprise

• Box Sync

• Box for Office

• Box Mobile

Page 5: Box. Box Enterprise Box @KU Leuven –What? –Why? –How? Box Essentials Webapp –Finding what you need –Adding content –Creating content (Box Edit) –Versioning.

Box @KU Leuven: what?

My devices

Page 6: Box. Box Enterprise Box @KU Leuven –What? –Why? –How? Box Essentials Webapp –Finding what you need –Adding content –Creating content (Box Edit) –Versioning.

Box @KU Leuven: why?

• Alternative for private cloud services– Work related data– Ease of use on multiple personal devices– Always available– Easy sharing

• Secure– End to end encryption– Granulair access rights for collaborators– Password and expiry date restrictions when sharing files

• Managed– KU Leuven Single Sign-on– Data availability

Page 7: Box. Box Enterprise Box @KU Leuven –What? –Why? –How? Box Essentials Webapp –Finding what you need –Adding content –Creating content (Box Edit) –Versioning.

Box @KU Leuven: how?

- All information about this service in service catalog- https://icts.kuleuven.be/sc/english/box

- Use personal KU Leuven email address

- Default 100 GB storage

- Maximum document size = 15GB

- 10€ per person per year

https://icts.kuleuven.be/sc/english/box
https://icts.kuleuven.be/sc/english/box
Page 8: Box. Box Enterprise Box @KU Leuven –What? –Why? –How? Box Essentials Webapp –Finding what you need –Adding content –Creating content (Box Edit) –Versioning.

Box @KU Leuven: how?

- https://kuleuven.app.box.com

- Create account: - Single Sign On - Use KU Leuven central login id and password

- Documentation available at :- ICTS KU Leuven :

https://admin.kuleuven.be/icts/onderzoek/BOX/Overzichtbox- Box Support :

https://support.box.com/hc/en-us

Page 9: Box. Box Enterprise Box @KU Leuven –What? –Why? –How? Box Essentials Webapp –Finding what you need –Adding content –Creating content (Box Edit) –Versioning.

Box @KU Leuven: how?

- Account/Login and email adresses: add more emails- Content & Sharing/Collaborating on

content/Incoming invitations : uncheck automatically accept

- Notifications- General: change interface language

Page 10: Box. Box Enterprise Box @KU Leuven –What? –Why? –How? Box Essentials Webapp –Finding what you need –Adding content –Creating content (Box Edit) –Versioning.

Finding what you need

Page 11: Box. Box Enterprise Box @KU Leuven –What? –Why? –How? Box Essentials Webapp –Finding what you need –Adding content –Creating content (Box Edit) –Versioning.

Adding content

Page 12: Box. Box Enterprise Box @KU Leuven –What? –Why? –How? Box Essentials Webapp –Finding what you need –Adding content –Creating content (Box Edit) –Versioning.

Creating content : Box Edit

Page 13: Box. Box Enterprise Box @KU Leuven –What? –Why? –How? Box Essentials Webapp –Finding what you need –Adding content –Creating content (Box Edit) –Versioning.

Opening content

- Any file type that can be opened in a program on your computer can be opened with Box Edit.

Page 14: Box. Box Enterprise Box @KU Leuven –What? –Why? –How? Box Essentials Webapp –Finding what you need –Adding content –Creating content (Box Edit) –Versioning.

Versioning

Page 15: Box. Box Enterprise Box @KU Leuven –What? –Why? –How? Box Essentials Webapp –Finding what you need –Adding content –Creating content (Box Edit) –Versioning.

Sharing Made Easy (And Secure)

Page 16: Box. Box Enterprise Box @KU Leuven –What? –Why? –How? Box Essentials Webapp –Finding what you need –Adding content –Creating content (Box Edit) –Versioning.

Sharing Made Easy (And Secure!)

Page 17: Box. Box Enterprise Box @KU Leuven –What? –Why? –How? Box Essentials Webapp –Finding what you need –Adding content –Creating content (Box Edit) –Versioning.

Sharing Made Easy (And Secure!)

Page 18: Box. Box Enterprise Box @KU Leuven –What? –Why? –How? Box Essentials Webapp –Finding what you need –Adding content –Creating content (Box Edit) –Versioning.

Sharing Made Easy (And Secure!)

Page 19: Box. Box Enterprise Box @KU Leuven –What? –Why? –How? Box Essentials Webapp –Finding what you need –Adding content –Creating content (Box Edit) –Versioning.

Sharing Made Easy (And Secure!)

Page 20: Box. Box Enterprise Box @KU Leuven –What? –Why? –How? Box Essentials Webapp –Finding what you need –Adding content –Creating content (Box Edit) –Versioning.
Page 21: Box. Box Enterprise Box @KU Leuven –What? –Why? –How? Box Essentials Webapp –Finding what you need –Adding content –Creating content (Box Edit) –Versioning.

Shared Links

Page 22: Box. Box Enterprise Box @KU Leuven –What? –Why? –How? Box Essentials Webapp –Finding what you need –Adding content –Creating content (Box Edit) –Versioning.

How to create a Shared Link?

Page 23: Box. Box Enterprise Box @KU Leuven –What? –Why? –How? Box Essentials Webapp –Finding what you need –Adding content –Creating content (Box Edit) –Versioning.

How to create a Shared Link?

Page 24: Box. Box Enterprise Box @KU Leuven –What? –Why? –How? Box Essentials Webapp –Finding what you need –Adding content –Creating content (Box Edit) –Versioning.

How to create a Shared Link?

Page 25: Box. Box Enterprise Box @KU Leuven –What? –Why? –How? Box Essentials Webapp –Finding what you need –Adding content –Creating content (Box Edit) –Versioning.

How to create a Shared Link?

Page 26: Box. Box Enterprise Box @KU Leuven –What? –Why? –How? Box Essentials Webapp –Finding what you need –Adding content –Creating content (Box Edit) –Versioning.
Page 27: Box. Box Enterprise Box @KU Leuven –What? –Why? –How? Box Essentials Webapp –Finding what you need –Adding content –Creating content (Box Edit) –Versioning.

Collaborators

Page 28: Box. Box Enterprise Box @KU Leuven –What? –Why? –How? Box Essentials Webapp –Finding what you need –Adding content –Creating content (Box Edit) –Versioning.

Collaborators

Page 29: Box. Box Enterprise Box @KU Leuven –What? –Why? –How? Box Essentials Webapp –Finding what you need –Adding content –Creating content (Box Edit) –Versioning.

Collaborators

Page 30: Box. Box Enterprise Box @KU Leuven –What? –Why? –How? Box Essentials Webapp –Finding what you need –Adding content –Creating content (Box Edit) –Versioning.

How to invite Collaborators?

Page 31: Box. Box Enterprise Box @KU Leuven –What? –Why? –How? Box Essentials Webapp –Finding what you need –Adding content –Creating content (Box Edit) –Versioning.

How to invite Collaborators?

Page 32: Box. Box Enterprise Box @KU Leuven –What? –Why? –How? Box Essentials Webapp –Finding what you need –Adding content –Creating content (Box Edit) –Versioning.
Page 33: Box. Box Enterprise Box @KU Leuven –What? –Why? –How? Box Essentials Webapp –Finding what you need –Adding content –Creating content (Box Edit) –Versioning.

• Currently you can’t change the location or rename folders you are collaborating in

Solutions below may help for now:

• Favorites: mark the shared folder as favorite

• Bookmarks: create a bookmark for the shared folder. You can give a name that makes sense to you and keep the bookmark in a folder of your choice.

note: bookmarks can’t be synced

Page 34: Box. Box Enterprise Box @KU Leuven –What? –Why? –How? Box Essentials Webapp –Finding what you need –Adding content –Creating content (Box Edit) –Versioning.

Comments and Tasks

Page 35: Box. Box Enterprise Box @KU Leuven –What? –Why? –How? Box Essentials Webapp –Finding what you need –Adding content –Creating content (Box Edit) –Versioning.

Notifications

Page 36: Box. Box Enterprise Box @KU Leuven –What? –Why? –How? Box Essentials Webapp –Finding what you need –Adding content –Creating content (Box Edit) –Versioning.

Box Notes

Page 37: Box. Box Enterprise Box @KU Leuven –What? –Why? –How? Box Essentials Webapp –Finding what you need –Adding content –Creating content (Box Edit) –Versioning.

Box Notes

Page 38: Box. Box Enterprise Box @KU Leuven –What? –Why? –How? Box Essentials Webapp –Finding what you need –Adding content –Creating content (Box Edit) –Versioning.

Box Sync

• Box Sync– Installation: admin rights – Box Sync folder– Log in with central login – Drag and drop files and folders to Box sync folder– Mark folders for sync in Box Webapp

Page 39: Box. Box Enterprise Box @KU Leuven –What? –Why? –How? Box Essentials Webapp –Finding what you need –Adding content –Creating content (Box Edit) –Versioning.

Box for Office

• Create an Office document and save to Box

Page 40: Box. Box Enterprise Box @KU Leuven –What? –Why? –How? Box Essentials Webapp –Finding what you need –Adding content –Creating content (Box Edit) –Versioning.

Box for Outlook

• Send attachments with Box = Shared link• Ideal for larger files• No Box account needed for receiver

Page 41: Box. Box Enterprise Box @KU Leuven –What? –Why? –How? Box Essentials Webapp –Finding what you need –Adding content –Creating content (Box Edit) –Versioning.

Box Mobile

• Only apps that work with SSO

– Box for Android– Box for Blackberry– Box for IOS– Box for Windows

– Cloud On– Notability

Page 42: Box. Box Enterprise Box @KU Leuven –What? –Why? –How? Box Essentials Webapp –Finding what you need –Adding content –Creating content (Box Edit) –Versioning.

Advanced Sharing: Upload Widgets

• People need to upload content into folder and they are not collaborators

Page 43: Box. Box Enterprise Box @KU Leuven –What? –Why? –How? Box Essentials Webapp –Finding what you need –Adding content –Creating content (Box Edit) –Versioning.

Advanced Sharing: Upload Widgets

Page 44: Box. Box Enterprise Box @KU Leuven –What? –Why? –How? Box Essentials Webapp –Finding what you need –Adding content –Creating content (Box Edit) –Versioning.

Advanced Sharing: Email folder

• Anyone with this email address can mail content to the folder

Page 45: Box. Box Enterprise Box @KU Leuven –What? –Why? –How? Box Essentials Webapp –Finding what you need –Adding content –Creating content (Box Edit) –Versioning.

Advanced Sharing: Box Embed

• Embed access to a folder into a website


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