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BP080 Future Process AWCCS Inventroy V2.2

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BP.080 FUTURE PROCESS MODEL Al Wathba Company for Central Services InventoryAuthor: Creation Date: Last Updated: Document Ref: Version: K.Babu April 19, 2011 June 29, 2011 INV - BP80 Final V2.2

CSC India (P) Ltd Confidential - For internal use only

BP.080 Future Process Model Inventory, AWCCS

Document ControlChange Record6Date Author Ver sio n V0. V0. 1 V0. 2 V1. 0 final Updated as per suggestions from AWCCS Team. Updated as per agreed discussions Updated as per the latest org Structure Change Reference

19-APr11 28-Apr11 24-May11 29-Jun11

K.Muthukumarasam y K.Muthukumarasam y K.Muthukumarasam y K.Babu

ReviewersName Dumitru Iantela Raouf Abdelrazek Ibrahim Ali Position AWCCS Inventory manager AWCCS Purchasing manager

ApproversName Ayman Hazem Tanouli Kunal Kaushal El Position AWCCS - CSO CSC- Project Manager Date

DistributionCop y No. 1 2 3 4 Name Location

Project Library

AWCCS- CSC

Note to Holders:If you receive an electronic copy of this document and print it out, please write your name on the equivalent of the cover page, for document control purposes. If you receive a hard copy of this document, please write your name on the front cover, for document control purposes.

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BP.080 Future Process Model Inventory, AWCCS

Contents

Document Control........................................................................................ii Event Catalog..............................................................................................1 Inventory...............................................................................................1 Process Listing and Process Descriptions.....................................................2 Inventory...............................................................................................2 Process Step Catalogs..................................................................................5 System Configuration.............................................................................5 Process Flow Diagram for Enterprise Structure...........................................6 Proposed AWCCS Organization Structure: ..............................................7 Business Group:.....................................................................................7 Ledger:..................................................................................................7 Legal Entity:...........................................................................................7 Operating Unit:......................................................................................7 Inventory Organizations.........................................................................7 Process Step Catalogs Item Creation & Maintenance....................................9 Process Step Catalogs Material request and Issue......................................19 Process Flow Material Request & Issue (Tires & Spare Parts to Workshop)..22 Process Flow Material Request & Issue (Consumables /Paints to Workshop) ..................................................................................................................24 Process Flow Material Request & Issue (Materials to Project)......................26 Process Flow Material Request & Issue (Materials to Service contract).......28 Process Flow Material Request & Issue against Account code/ cost centre..30 Process Flow Workshop Returns.................................................................33 Process Flow Project Returns......................................................................35 Process Flow Stock Transfers (Sub inventory transfers)..............................36 Process Flow Stock Transfers (Inter org transfers)......................................37 Process Flow - PO Receipts ........................................................................40 Process Step Catalogs PO Receipts ...........................................................42 Process Flow Return to Supplier.................................................................46 Process flow Managing Consigned Inventory..............................................48 Process Flow Min-Max Planning..................................................................50 Process Flow Physical Inventory.................................................................52 Process Flow Cycle Counting......................................................................55 Process Step Catalogs................................................................................59 Period Close.........................................................................................59Inventory File Ref: 105752118.doc Document Control Company Confidential - For internal use only ii

BP.080 Future Process Model Inventory, AWCCS

Process Step Catalogs................................................................................60 Reporting.............................................................................................60 Open and Closed Issues for this Deliverable...............................................61 Open Issues.........................................................................................61 Closed Issues.......................................................................................61

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Event CatalogThis component lists all events to which the business responds.

InventoryName Type Description Frequency

Setup RequirementAWCCS INV-RD 010 AWCCS INV-RD 040 AWCCS INV-RD 040 AWCCS INV-RD 040 AWCCS INV-RD 030 AWCCS INV-RD 040 AWCCS INV-RD 020 AWCCS INV-RD 050 AWCCS INV-RD 060

System Configuration Item Creation and maintenance Material request & Issue Workshop & Project Returns Stock transfers PO Receipts and Returns Managing Consignee Inventory Min Max Planning Physical counting and Cycle counting Period Close Process

Internal Internal Internal Internal Internal Internal Internal Internal Internal Internal

Inventory Module configuration Item Creation and modification process in AWCCS Material Request and Issue process in stores Workshop & Project Returns Process Stock transfer Process Receiving Material against Purchase orders. Managing Consignee Inventory Process Min Max Planning for Planned Items Physical counting and Cycle counting process for Inventory Accuracy Period Close process

Initial setup Whenever Required Whenever Required Whenever Required Whenever Required Whenever Required Whenever Required Whenever Required Whenever Required Whenever Required

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Process Listing and Process DescriptionsInventory

Event

Process Title

Description of Process

Output

INV-BP 010.01 INV-BP 010.02 INV-BP 010.03 INV-BP 020.01 INV-BP 020.02 INV-BP 020.03 INV-BP 020.04

System Configuration System Configuration System Configuration Item Creation & maintenance Item Creation & maintenance Item Creation & maintenance Item Creation & maintenance Item Creation & maintenance Material request & Issue Material request & Issue Material request & Issue Material request & Issue Material request & Issue

Enterprise Structure Workday Calendar UOM Classes/Conversions Item Master Item Categories Item Template Item Relationship

Manage Inventory Organizations Manage Working Days Item Unit of Measures and Conversions This process envisages creation of items Item Categories This process envisages creation of Item Templates This process envisages creation of Relationship between Items This process envisages querying Items on various parameters Material Requests from Workshop for Tyres Material Requests from Workshop for Paints Material Requests from Projects Material Requests from services for spares Material Request & Issue for General Items

Manage Inventory Shift Details UOM & Classes Active Item in Item Master Reporting Requirements Item properties Item Templates Item relationship

INV-BP 020.05 INV-BP 030.01 INV-BP 030.02 INV-BP 030.03 INV-BP 030.04 INV-BP 030.05

Item Query MR : Tyres & Parts MR: Paints & Consumables MR: Projects MR: Service contract MR: General

Query result based on parameters Material Issue Material Issue Material Issue Material Issue Material IssueDocument Control ii

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Inventory, AWCCS Event Process Title Description of Process Output

INV-BP 030.06 INV-BP 030.07 INV-BP 030.08 INV-BP 040.01 INV-BP 040.02 INV-BP 050.01 INV-BP 050.02 INV-BP 060.01 INV-BP - 060.02 INV-BP - 060.03 INV-BP - 060.04 INV-BP - 060.05 INV-BP 070.01 INV-BP 080.01

Material request & Issue Miscellaneous Request & Issue Used Tyres transaction Workshop & Project Returns Workshop & Project Returns Stock transfers Stock transfers PO Receipts and Returns PO Receipts and Returns PO Receipts and Returns PO Receipts and Returns PO Receipts and Returns Managing Consignee Inventory Min Max Planning

MR: Assets Miscellaneous transactions Used Tyres transaction Workshop Returns Project Returns Sub inventory transfer Inter org transfer Receiving Stock Items Receiving Expense Goods / services Receiving Assets - fleet Receiving Assets -Non fleet Return to supplier Consigned Inventory Min Max Planning

Material Request & Issue for Assets (Stock to Assets) Stock adjustment by authorized persons. No value transaction with tracking. Returns handling from Workshop process Returns handling from projects process Transfer of material between sub inventories Transfer of material between Receiving materials against PO Receiving Expense Goods/ Services by the Requestor Receiving Fleet Assets by the Requestor Receiving Non Fleet Assets by the Requestor Returning Material against PO Supplier stores maintained in our campus process Stock replenishment process

Material Issue Miscellaneous transactions Processed Transaction processed Material receipt Material receipt Stock transfer Stock transfer PO Receipt PO Receipt Fleet assets Receipt Non Fleet assets Receipt PO Returns Consigned Inventory Min Max Planning Report and Purchase requisitions Inventory accuracy maintained Inventory accuracy maintainedPeriod Close

INV-BP 090.01 INV-BP 100.01 INV-BP 110.01 INV-BP 120.01

Inventory accuracy Inventory accuracy Period Close Process Custom Reports

Physical Inventory Cycle CountingPeriod Close

This Process is performed to verify the Material Physical Stock Vs System Stock This Process is performed to verify the Material Physical Stock Vs System Stock Closing periods.

Custom reports

AWCCS Custom reports

Custom ReportsDocument Control ii

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Process Step CatalogsSystem ConfigurationID Process Process description Fitment Type Fitment Description Automat ion

OM.BP.010.01 INV.BP.010.01

Enterprise Structure

Requirement of the various elements of Enterprise/Organization Structure, for consolidating the AWCCS business activities. Inventory Organizations are defined as per the business needs and any future addition to this depends upon the business need, for example, better accountability, expansions, etc. Appropriate Calendar Names, Workday Pattern (Weekly off Details) Shift Timings, Exception Days (Holiday list) can be defined. In AWCCS workday will be 24H X 7D ON for all 365days in a year as requested.

Standard

Initial Setup

Manual

INV.BP.010.02

Workday Calendar

Standard

Initial Setup

Manual

INV.BP.010.03

Unit of Measures

Define UOM Class Name, Description, UOM Base Class Unit, UOM and UOM Conversion will be defined as per requirement of Inventory Organizations.

Standard

Initial setup & As and when required

Manual

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Process Flow Diagram for Enterprise Structure

AWCCS Business Group

AWCCS Legal Entity

AWCCS Operating Unit

AWCCS Item Master

AWCCS General Store

AWCCS Workshop Musaffah

AWCCS Workshop Dubai

AWCCS Workshop Baniyas

AWCCS Workshop Sharjah

AWCCS Workshop Al Ain

AWCCS Workshop Bedazayed

AWCCS Workshop Al Mirfa

AWCCS Workshop Ghaiathy

AWCCS Workshop Sila

AWCCS HVAC Store

GEN-MSF

WS-MN-MSF

HVAC-M-BYS

GEN -AIN WS-WIP-MSF GEN- BYS WS-RTN-MSF GEN-BDS HVAC -R-BYS HVAC -PJ-BYS

GEN-GYT

WS-UN-MSF

HVAC -U-BYS

GEN -UN-MSF WS-SRP-MSF GEN-SUR-MSF HVAC-S-BYS

Organization Structure for illustrative purpose only

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All workshop Orgs have the sub inventories like shown above. Also sub inventories are defined as per the business requirement for each inv organization.Proposed AWCCS Organization Structure: AWCCS will have a single Operating Unit structure owing to centralized activities relating to invoicing, payments and receipt management and without any specific need to secure such data across locations/ line of businesses. Business Group: AWCCS will have a single Business Group as the data relating to employees will be shareable across the company. This is an Organization that represents the consolidated enterprise, a major division, or an operation company and has no accounting impact. The Business Group partitions Human Resources information and the Purchasing Approval Hierarchy. Ledger: AWCCS will have a single Ledger for its accounting and reporting requirements. Legal Entity: AWCCS currently has one reporting entity for which consolidated fiscal reports are submitted. Accordingly, one legal entity will exist i.e. AL-Wathba Company of Central Services P.J.S.C. Operating Unit: AWCCS will have a single Operating Unit structure owing to centralized activities relating to invoicing, payments and receipt management and without any specific need to secure such data across locations/ line of businesses Inventory Organizations AWCCS will have following inventory organizations to track the inventory transactions and balances. The following are the Inventory Organizations of AWCCS: 1. AWCCS Item Master 2. General Stores 3. HVAC Stores 4. Workshop Musaffah 5. Workshop Dubai 6. Workshop Baniyas 7. Workshop Sharjah 8. Workshop Al Ain 9. Workshop BedazayedInventory File Ref: 105752118.doc Document Control Company Confidential - For internal use only ii

Inventory, AWCCS

10.Workshop Al Mirfa 11.Workshop Ghaiathy 12.Workshop Sila

All the item codes will be defined in the AWCCS Item Master Organization, which is a logical Inventory Organization and will not have any transactions. Then it will be assigned to appropriate organizations. Above Inventory Organizations except AWCCS Item Master will have Sub Inventories across locations in UAE. Sub Inventory Organizations are the physical locations, which will be used to inventories, track and transact inventories. INV ORG & SUB INV DETAILS:

AWCCS INV ORG & Sub Inv.xls

Locators: Locators are the specific storage Racks and Bins in a Sub inventory (Stores). Based on the AWCCS business requirement, Locators can be defined in all or specific sub inventories. In Project sub inventories, Project and Task will be captured in the appropriate Locator Field segments.

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Process Step Catalogs Item Creation & MaintenanceID Process Process description 1. Fitment Type Fitment Description Automation

INV-BP 020.01.01

Item Code Generation Manual Process

Item code is single segment of type Alphanumeric. Item codes are defined by authorized person from Inventory department when required, in AWCCS Item Master Organization and assigned to appropriate Inventory organizations. Based on the Item Template used for Item creation, Item code will have appropriate Prefix to identify the Item Types. (Eg: A10000001 = Asset Item, ST10000002 = stock item etc)

Customizatio n

2.

3.

No Standard functionality in Oracle to generate Item codes automatically. Customization can be done to create sequential numbers as Item code in the Item field (segment1) while user applies the Item template and Save the record. Asset Owner department and Asset serial numbers will be captured in DFF field of Item master. (Asset Serial # will be updated based on GRN )

Manual

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Inventory, AWCCS ID Process Process description 1. Fitment Type Fitment Description Automation

INV-BP 020.01.02

Item Code Generation through BYNX Interface.

Items created in BYNX Application for Vehicle related items will be interfaced to AWCCS Item master defined in Oracle Inventory through dynamic custom Interface. Chassis#, Engine number and Body number (if applicable) will be captured at the time of PO Receipt will be populated in the additional information field (DFF) of the respective items in Item Master. Additional details for Vehicle related items like Make, Model, Year, Specification, etc are captured in the additional information field (DFF) of the respective items in Item Master. Specific Oracle Item Templates defined for Fleet & Fleet related Asset Items based on Asset categories will be applied at this time. a. Fleet Item Template ( PRV,PRA,PRAC) b. Fleet Expense Template (PRAE) Each record sent by Bynx through the interface will have the associated template Identifier.

Interface Custom Interface to Import Item details created in BYNX system. Auto generation

2.

3.

4.

5.

Item Description will be a one string, which is a combination of Make, Model, Year for Vehicle & accessories.

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Inventory, AWCCS ID Process Process description Fitment Type Fitment Description Automation

INV-BP 020.01.03

Item Code Generation through Custom Program

Item code will be created for the new items and superseded items while amending Blanket Purchase Agreements with Manufacturers/ Suppliers, the details will be provided by Manufacturer / Suppliers in the CD. Manufacturer Part number corresponding to the respective items and appropriate Item status will also updated in this Process. (Ref: BP 80 Purchasing BPA Amendment process)

Custom Program

Supplier Part number validation and related AWCCS Item code generation while uploading new Supplier Price list Custom Process.

Auto generation

INV-BP 020.02

Item Category

Item categories are controlled at Master Level. These are defined for various levels of Analysis and Reporting.1.

Standard

Inventory Item categories will be defined as 5 segments with Independent Value sets.2.

DFF Fields will be enabled in Item category form to capture Account codes used for Accounting validation for Material transactions.

Manual

Purchasing Item categories will be defined as 3 segments with Independent Value sets.3.

Each Item will be assigned to appropriate Item categories and PO categories during Item creation.4.

For Asset Items, Asset categories and appropriate Asset clearing A/c will be captured through Item Templates.5.

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The following are the five levels of Inventory Item Categories configured in the Oracle ERP system. (Note:Based on the Final values provided by AWCCS for these 5 segments, Categories will be configured)

Inv. Category - GL Level PARTS

MAKE MAKE

CLASS VEHICLE BUS & HVY EQUIPMENT ANCILLARY GENERAL USE

SUB-CLASS MECHANICAL BODY ELECTRICAL A/C GENERAL USE

S-SUBCLASS GENERAL

FAMILY TYRES

MAKE MAKE

CLASS VEHICLE BUS & HVY EQUIPMENT USED VEHICLE TIRES USED Bus HVY TIRES USED EQUIPMENT TIRES GENERAL USE TUBES

SUBCLASS Standard Standard: Off Road Standard: On/Off Road Premium Premium: Off Road Premium: On/Off Road Block Block: Off Road Block: On/Off Road Sand Solid

S-SUBCLASS 1200R24

FAMILY BATTERIES

MAKE MAKE

CLASS FLEET GENERAL USE

SUBCLASS Right Left Special

FAMILY OILInventory File Ref: 105752118.doc

MAKE MAKE

CLASS FLEET

SUBCLASS ENGINE OIL

S-SUBCLASS 40AH 50AH 90AH 120AH S-SUBCLASS 10W15Document Control ii

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HVAC GENERAL USE

GEAR OIL HYDRAULIC OIL TRANSMISION OIL REFRIGERANT OIL BRAKE FLUID GENERAL USE

15W40 T4-SAE50 5W30

FAMILY PAINT

MAKE MAKE

CLASS FLEET HVAC GENERAL USE

SUBCLASS PAINT HARDENER THINNER LACQUER PRIMER BODY FILLER BODY COATING POLISH GENERAL USE

S-SUBCLASS General

FAMILY CONSUMABLE

MAKE MAKE

CLASS FLEET HVAC GENERAL USE

SUBCLASS CLEANING SANDING LUBRICANTS WHEELS ELECTRICAL COOLANTS REFRIGERANT GENERAL USE

S-SUBCLASS

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FAMILY AC PARTS

MAKE MAKE

CLASS A/C PARTS A/C EQUIPMENTS TOOLS THERMOSTAT COPPER FITTING COPPER PIPE CONTACTOR CAPACITOR CIRCUIT BREAKER COMPRESSOR BELT REFRIGERANT GENERAL USE

SUBCLASS 30GTN050 RG250 YWTB.17F28 ZR12JKC-TFD

S-SUBCLASS

FAMILY GENERAL

MAKE MAKE

CLASS QHSE STATIONERY Food & Beverages PROMOTIONAL IT ACCESSORIES General Maintenance GENERAL FLEET

SUBCLASS

S-SUBCLASS

FAMILY EXP.GOODS

MAKE

CLASS Uniform & Safety Gear Short Life Tools And Equipment Stationery & Office

SUBCLASS

S-SUBCLASS

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Supplies IT Stationery Kitchen Supplies GENERAL EXP GOODS FAMILY EXP.SERVICES MAKE CLASS Vehicle Recovery Repair & Maintenance Outsourced Man Power Services Professional Charges Advertising and Sponsorship Hospitality Software supportDetails of Purchasing Item categories are mentioned in Purchasing BP80. Following are the Asset categories captured for Asset Items defined in Oracle Inventory, attached through Item Template. Land, Building, Rental premises and other Assets which are not defined in Item master will be handled in Oracle Fixed Assets.

SUBCLASS

S-SUBCLASS

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Major Category IT WORKSHOP HVAC E&T PROJECT GPS G.S RENTAL/PAYLESS

Minor Category HARDWARE SOFTWARE STATIONARY MOBILE STATIONARY MOBILE E&T PROJECT GPS FURNITURE FIXTURE OFFICE EQUIPMENT LPV LCV MCV HVC BUS IE CE

FLEET

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INV-BP 020.03

Item Template

Item templates will be created to apply the appropriate Item attributes during Item creation for each Item types like : Stock Items, Expense goods, Expense services, Fleet Assets and Non Fleet Assets etc.,

Standard

Item definition

Manual

Based on number of Asset clearing accounts, Interface requirements, and AWCCS business requirements, Item templates can be defined. Each record sent by Bynx through the interface will have the associated template Identifier ID. This will minimize the manual effort for Item creation and selecting required attributes. INV-BP 020.04 Item Relationship Defining Superseded Items Superseded items will be defined and referenced to respective Original Items defined. If it is through Automatic process, BPA Price upload program will be used. Standard Item relationshipSupersede. Manual/ Automatic

INV-BP 020.04.01

Item Relationship Substitute (Alternate)

Substitute: Based on the knowledge & experience on Items, Item relationship Substitute (alternate) can be manually defined between AWCCS Item codes in Oracle Inventory.

standard

Item relationshipSubstitute

Manual

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INV-BP 020.04.02

Item Relationship Manufactur er Part #

Manufacturer Part # will be updated for the respective items in the Item Master through BPA Price upload Program Users will be able to query the inventory stock by Manufacturers Part # (Supplier Item code). To facilitate this requirement, Manufacturer part numbers will be defined as Supplier Item code in Item Cross Reference window through custom program. The On hand Quantity details of the Item can be viewed by various filters like Item code, Description, Item cross reference (Supplier Item code)etc.,

standard

Item Relationship Manufacturer part number (Item Cross reference)

Manual & Automatic

INV-BP 020.05

Item Query

standard

Querying Items

Manual

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Process Step Catalogs Material request and Issue Move orders with a Move Order Issue transaction type will be used to approve a transaction and to provide adocument to track the issue of the material. This is used for issuing Materials against Cost centre / Account.

Move orders with a Move order Transfer transaction type (Sub inventory Transfer) will be used to approve atransfer and to provide a document to track the transfer of the material. This is used for moving Materials from one Sub inventory to another Sub inventory within an organization.

When the requisition is created by the material requestors, the workflow approval process sends a Notification tothe approver that a move order requisition line is awaiting approval.

In AWCCS, Multi level amount based work flow for approval process will be configured. Once the Move order is approved, notices are sent to a notification list that is attached to the source and destinationsub inventories to let the sub inventory planners (Stores users) know that material will be moved to or from their areas.

The Stores Users will Issue/Transfer the Material using Transact Move order Form for the Move orders whichare in Approved status.

If sufficient Quantity is not available in the stores, Partial issue will be processed. Remaining quantity will be issuedafter receipt of the related Purchase order. A Custom Program can be triggered by submitting a request by store keepers. The program will create Purchase requisitions (in Approved status) automatically for the Pending issue line quantity of the Move order for WIP requirement for stock items.

Line Item Cost (i.e. Unit Cost), Extended Line Value (i.e. total line Cost), and Move Order Total value (i.e. total of thetransaction) will be captured in Move Order Notification.

Manufacturer Part number for line levels and MO approval statuses will be captured in Move Order Form. Serial Numbers / Lot numbers for Tires will be captured in Transact Move order Form. (It is expected toconfigure Serial controls for heavy Tires and Lot controls for Light Tires). If item is stocked in Locators, Locator details has to be entered for in addition to serial/Lot number for each Line transactions.

Custom Accounting logic will validate based on user LOB/DEPT & Location in addition to Item template account anddefaults Account segment for Line charge account.

Custom Accounting logic will be used in Oracle Move order form. User will select from List of values in Headerlevel, appropriate LOB, Department, Location if differs from Default values. This will be defaulted to all lines in addition to custom validation query to populate appropriate account segment for each line item. Based on the specific Business requirement for tracking and accountability of Material requests and issues, the following types of Move order Transaction Types will be defined in Oracle Inventory

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Sl #

Move Order Transaction s - Business Scenarios

Move Order Transaction Name

Demand Source

Action

Transaction Types

Status at Creation

1

Move Order Request from Workshop for Spare parts, Tires

MR : Workshop WIP Tire

Worksho p Oracle System

Move Order Transfer

Incomplete

MR : Workshop WIP Parts Move Order Request from Workshop for Paint, Consumable s

Worksho pOracle System Worksho pOracle Material Request will be created in Oracle Inventory Move Order Request Form Material Request will be created in Oracle Inventory Move Order Request Form Material Request will be created in Oracle Inventory Move Order Request Form

Move Order Transfer

Incomplete

Additional Information Job Order # and License# to be captured in the MO Line DFF. While Material transfer appropriate Serial# for Heavy Tires and Lot numbers for Light Tires will be captured. Job Order # and License# to be captured in the MO line DFF Line Item Cost, Extended value, MR Total Value Line Item Cost, Extended value, MR Total Value Line Item Cost, Extended value, MR Total Value, Project & Task

Accounting Treatment

Against WIP Tires account when issued from WIP sub inventory Against WIP Parts account when issued from WIP parts account Against WIP Suspense Paint account Against WIP Suspense Consumable account Against HVAC Project account when issued from HVAC project Sub inventory

2

Move Order Issue

Move Order Issue

Incomplete

Move Order Issue

Worksho p- Oracle

Move Order Issue

Incomplete

3

Move Order Request for HVAC Project Issuance

Move Order Transfer

HVAC Projects

Move Order Transfer

Incomplete

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Sl #

Move Order Transaction s - Business Scenarios Move Order Request for Heavy Project Issuance

Move Order Transaction Name

Demand Source

Action Material Request will be created in Oracle Inventory Move Order Request Form Material Request will be created in Oracle Inventory Move Order Request Form Material Request will be created in Oracle Inventory Move Order Request Form Material Request will be created in Oracle Inventory Move Order Request Form

Transaction Types

Status at Creation

Additional Information Line Item Cost, Extended value, MR Total Value, Project & Task Line Item Cost, Extended value, MR Total Value, Project & Task Line Item Cost, Extended value, MR Total Value, Service Request#, Task#

4

Move Order Transfer

HVAC Heavy Projects

Move Order Transfer

Incomplete

5

6

7

Move Order Requests GPS Move Order Requests against HVAC Maintenance / Service Contracts Move Order Requests General Stocked Items (Eg: Consumable s)

Move Order Transfer

GPS Lines of Business

Move Order Transfer

Incomplete

Accounting Treatment Against Heavy Projects -Project account when issued from HP project sub inventory Against GPS -Service Contract account when issued from GPS Sub inventory Against Service -Project account when issued from project stores (AMS+) Against Department/ cost centre. (Follows custom Accounting logic)

Move Order Transfer

HVACServices (AMS+)

Move Order Transfer

Incomplete

Move Order Issue

All Business Lines

Move Order Issue

Incomplete

Line Item Cost, Extended value, MR Total Value

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Process Flow Material Request & Issue (Tires & Spare Parts to Workshop)Workshop Tyres /Spare PartsWorkshop- Respective LocationNo Requested created in Oracle for the required items (MO Transfer) From WIP store

Availability Approved

Full Stock Available Yes

MO Transfer

Yes Creation of PR for the pending MO qty in approved status

No

Partial Stock Available

Partial Fulfilment

Stock Replenished

Workshop -Main Store is notified

Check the availability in other Org sub inventory

No GRN receipt

Other Location Store

No PR Created for remaining Qty

Material Available

Yes Full Stock

Inter org Transfer

Yes Partial Stock

Procurement

PO/Rel created & approved

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Inventory, AWCCS ID NV-BP 030.01 Process Process description Fitment Type Fitment Description Automation

Material Request from Worksh op for Tires & Parts.

1) Material Request will be created in Oracle by Workshop users for Tires and parts in the WIP sub inventory from the Main sub inv. 2) Job order #, License #will be captured in Line level DFF segments. 3) In case, if sufficient stock is not available, MR will be converted in to PR automatically through the Custom Program. Job order number, Oracle M.O # and License # will be carried to PO and GRN. 4) Lot number for Light Tires and Serial number for Heavy Tires will be captured during material transfer ( in Transact Move order form) 5) After PO receipt of the Tires/ parts it will be issued through Transact Move Order form and will be charged against appropriate accounts based on Custom Accounting logic. 6) Custom Report Pending Material Report will be developed to track the status of MR, PR, PO, and GRN related to Job order# captured in Move order. 7) After the job order is closed completely items from WIP sub inventory is issued out automatically through misc issue

MO Transfer

Material issue.

Manual

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Process Flow Material Request & Issue (Consumables /Paints to Workshop)Material Issuance Workshop- Consumables /Paints

Workshop

Requirement for Consumables/ Paints Communicated to Main Store by Mail, Telephone

MR Created

Approved

No

End Full stock Available Move Order Issue

Workshop Main Store Respective Location

Approved MR Received at Store for fulfillment

Check Material availability in the store

Yes Availability

Partial Fulfilment

Stock Replenished No / Partial Available No Check availability of stocks in other location sub inventory Create Purchase Requisition from MR & PR is Approved

GRN Receipt

Other Location Store

No Material Available PR created for Remaining qty Sub Inventory Transfer / Inter Org Transfer

Yes- Full Stock

Yes-Partail

Procurement

PO Created & Approved

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Inventory, AWCCS ID Process Process description Fitment Type Fitment Description Automation

INV-BP 030.02

1) Move order Request will be created in Oracle ERP by Workshop users for Paints & Consumables. 2) Destination accounts will be populated based on the Custom accounting logic. If line Item category is paints, WIPPaint-Clearing account will be populated automatically. If line Item category is Consumables, WIP-Consumables Clearing account will be populated automatically.

Custom program for MR to PR Amount based Multi level Approval for MR

Paints& Consumables MR & issue to Workshop.

Manual

Material Request & Issue for Paint and Consumabl es Workshop

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Inventory, AWCCS

Process Flow Material Request & Issue (Materials to Project)

Inventory File Ref: 105752118.doc

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Inventory, AWCCS ID Process Process description Fitment Type Fitment Description Automation

INV-BP 030.03

Material Request & Issue for Materials against Project Task#

1) Move order Request for materials from HVAC and HP will be raised for Project Task # / Project work order. 2) Material will be transferred to a Intermediate Project sub inventory (Locator controlled) 3) From there it will be issued to Projects. 4) Excess Material can be stocked in the Projects sub inventory

Custom program for MR to PR Amount based Multi level Approval for MR

material request & issue for Projects

Manual

Inventory File Ref: 105752118.doc

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Inventory, AWCCS

Process Flow Material Request & Issue (Materials to Service contract)

Inventory File Ref: 105752118.doc

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Inventory, AWCCS ID INV-BP 030.04 Process Process description Fitment Type Fitment Description Automation

Materials request for Maintena nce Contract against service Request # created through Spares Manage ment Module

Custom program for MR to PR MR: Maintenance Contract 1) Move order Request for Material will be created from Oracle spares management module against Service request # from HVAC, HP and GPS 2) Requested material will be transferred to a logical Spares Management sub inventory 3) From there it will be issued to Service Request. Amount based Multi level Approval for MR Form Personalization to restrict users using global account segment

Material issued to Service Request

Manual

Inventory File Ref: 105752118.doc

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Inventory, AWCCS

Process Flow Material Request & Issue against Account code/ cost centre

Inventory File Ref: 105752118.doc

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Inventory, AWCCS ID Process Process description Fitment Type Fitment Description Automation

INV-BP 030.05

1. Users of various Departments will send Material Request for general items against Department cost centre, through Move Order form with approval from Department Heads. 2. Material will be issued against this Move Order #through Transact Move order Form. Material Request & Issue for General Items 3. In case full or partial quantity is not available in stock, Purchase Requisition will be created automatically by custom program by storekeeper and send PR (in Approved status) to Purchase department. 4. Remaining Quantity will be issued after PO Receipt. 5. Based on the Custom Accounting logic Destination accounts will be populated in Move order request Lines.

Custom program for MR to PR Amount based Multi level Approval for MR Report Customization

General Items material request & issue

Manual

INV-BP 030.06

Move Order Requests from HVAC for Assets (convert Stock to Asset)

MR: HVAC Asset 1) Move order Request for Assets from HVAC will be raised for Project Task # / Project work order. 2) Assets will be transferred to a logical Project sub inventory (Locator controlled) 3) From there it will be issued to Projects against HVAC-Asset Clearing Account through Move order Account issue Transaction.

Standard

Stock item issued to project and converted into Assets.

Manual

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Inventory, AWCCS ID NV-BP 030.07 Process Process description Fitment Type Fitment Description Automation

Miscellaneous Transactions 1) This functionality is basically used for entering Opening Balances and any Stock Adjustment to Miscellan Increase/Decrease the Inventory Qty eous (If required). Transactio 2) Appropriate Account, Department n and Reason should be selected to Track the Charge. 3) This is performed by AUTHORIZED Persons only. Miscellaneous Transactions form will be used by Inventory manager to process the Receipt transactions of used Tires with 1AED cost. Used Tyres transacti on Used Tires which are received into stores through above process will be issued from Used Tires stores against Material Request from Workshop. (Note:, Dedicated sub inventories for this purpose will be defined in each Locations in Workshop Inventory organization for the Used Tires)

standard

Stock adjustment

Manual

INV-BP 030.08

standard

No value transaction with tracking.

Manual

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Inventory, AWCCS

Process Flow Workshop ReturnsWorkshop Returns

Workshop - WIP

Return Material from WIP

Sub Inventory Transfer

Workshop Main Workshop Return Sub Inventory Store

Return items transferred to Return sub inv through sub inv transfer

Sub Inventory Transfer

Material Transferred to main store sub inv

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Inventory, AWCCS

ID

Process

Process description

Fitment Type

Fitment Description

Automation

INV-BP 040.01

Worksho p Return

Workshop Return : 1. Workshop return Material will be returned directly from the WIP sub inventory to Return Sub Inventory through sub inventory transfer.2.

Standard

Sub Inv Transfer

Manual

Later on Based on the Business requirement/ Decision, Material can be moved from Return sub inventory to main sub inventory.

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Inventory, AWCCS

Process Flow Project Returns

ID

Process

Process description

Fitment Type

Fitment Description

Automation

INV-BP 040.02

Projects Return

Project Return: 1. Returns/ excess material from Projects will be transferred from Projects Sub inventory to HVAC Main-stores- Returns sub inventory by Sub inventory transfer.

Standard

Sub inventory Transfer

Manual

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Inventory, AWCCS

Process Flow Stock Transfers (Sub inventory transfers)

Inventory File Ref: 105752118.doc

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Inventory, AWCCS

Process Flow Stock Transfers (Inter org transfers)Inter Organization Transfer

Destination Inventory Organization

Start

End

Receipt of Material

Source Inventory Organization

Stock Transfer Report

Inter Org Transfer Request through Mail / Phone

Create Inter Org Transfer in the system

Material Dispatch

ID

Process

Process description

Fitment Type

Fitment Description

Automat ion

Stock Transfer between Locations

It can be achieved by the following two ways 1. Move Order Transfer (with in Inventory Organization)2.

Standard

Stock transfer

Manual

Inter Org transfer (Between sub inventories of an organization)

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Inventory, AWCCS ID Process Process description Fitment Type Fitment Description Automat ion

INV-BP 050.01

Move Transfer

order

1. Move order Transfer between sub inventories will be used to transfer stock between various locations of an Inventory Organization. Stock will be transferred to the Logical sub inventory of the Destination Location. From there it will be transferred to actual sub inventory through Sub inventory Transfer.2.

Standard process

Inventory Department

Manual

This is to track the delivery after in transit time. (Actual physical receipt of items)3.

Inventory Packing slip report/ Discoverer Report will be used for physical stock movement as reference.4.

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Inventory, AWCCS ID Process Process description Fitment Type Fitment Description Automat ion

INV-BP 05.02

Inter Organization Transfer

Manual Inter Organization Transfer between sub inventories of two Inventory Organizations will be used to transfer stock between Inventory Organizations.1.

Standard process

Inter organization transfer

2. On receipt of Stock transfer request through Mail/ phone, Source organization initiates the stock transfer Through Inter Org Transfer form. Inventory packing slip Report / Discoverer report copies will be sent as a reference along with the stock during Transfer. 3. On receipt of the stock along with the Reports, Receiving organization enters the Receipt details in the system.

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Process Flow - PO Receipts

For Stock Items and Expense Goods & services it will be Direct Delivery Routing and for Fleet assets it will be Standard Receipt Routing.Document Control Company Confidential - For internal use only ii

Inventory File Ref: 105752118.doc

Inventory, AWCCS

Direct Delivery Routing is a single step process, where materials are delivered in one step. On receipt of Items Inventory material stock value is increased. Standard Receipt Routing is a two step process, where materials are received in first step and delivered in delivered in step Receipt transaction and Delivery transactions in locations. The average cost is recalculated based on the transaction value of the purchase order line value and the transaction quantity.

The actual delivery date (special field other than the PO Receipt (GRN) date) will be manually entered by Receiving user in line level DFF for each PO Receipt transaction which will be used for the aging report in Oracle Accounts Payable. The Invoice will be directly sent to the finance for payments. The receipt quantity captured in the receiving transactions are automatically updated in the Purchase order, purchase requisition, Inventory material stock register (material workbench) and also Invoice workbench of Account payables modules (Finance). Payment will be released by Accounts Payables after the Invoice Match (PO Qty, receipt Qty and Invoice Quantity) - 3 way match. After receiving, if any defect is found in the material then the material can be returned to the vendor and debit memo is created against the supplier for the defective Quantity. If the material delivery is delayed from supplier end, Penalty charges are charged on the supplier as per the instruction received through Mail by Purchasing Department. This is a manual process in oracle by creating Manual Debit memo against the supplier to the agreed amount.

Inventory File Ref: 105752118.doc

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Process Step Catalogs PO ReceiptsID Process Process Description Fitment Type Fitment Description Automation

INV-BP 060.01

Receiving Stock items

PO Receipt: (Stock Items) 1. Stocked Items against Purchase Orders will be received in to appropriate Store Locations mentioned in the Purchase Order /BPA. Release Shipments. Direct delivery type of Receipt Routing will be used. One step Process.2.

Form Customizatio n

Receipt # is generated after this process. The Sub inventory Material Valuation account will be charged for PO price value on Receipt.3.

To default the supplier part number in the Line Items, view Purchase Requestor name, Note to receiver and additional info.

Manual

During receipt Serial Number, Lot number Locators quantity details are entered for the receipt. (as per Item setup)4.

5. The actual delivery date (special field otherthan the PO Receipt (GRN) date) will be manually entered in line level DFF for each PO Receipt transaction which will be used for the Aging report in Oracle Accounts Payable module.

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Inventory, AWCCS ID Process Process Description Fitment Type Fitment Description Automation

INV-BP 060.01.02

Receivin g Expense Goods / services

PO Receipt: (Expense Goods / Services) 1. All the User departments including Workshop will have the access to Purchase requisition for Expense Goods and services. 2. The receipt of the Expense Goods / Expense services for the above POs will be by appropriate users against the Cost centre / Project #/ service #/Workshop Job order. 3. Direct delivery type of Receipt Routing will be used. One step Process. 4. On Receipt of the Expense Goods / Expense services, appropriate Expense Account will be charged. The actual delivery date (special field other than the PO Receipt (GRN) date) will be manually entered in line level DFF for each PO Receipt transaction which will be used for the aging report in Oracle Accounts Payable module. 5. Service: Generic Service Item codes like Professional services, Maintenance services etc will be created in the Item Master. But users can update the description in Purchase requisition. Service receipt is a logical receipt which is amount based . This Receipt is made in the system to close the related Purchase Order and releasing Payments to supplier from AP. Job order/ Project#/ service# will be captured in Purchase requisitions, which can be referred at the time of Receipt.6.

customization

PO receipt for Expense Goods/ services. PR requestors department users only can receive their Goods/ services.

Manual.

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Inventory, AWCCS ID Process Process Description Fitment Type Fitment Description Automation

INV-BP 060.01.03

Receivin g Assets (fleet Related)

PO Receipt: (Assets- Fleet related) Procurement: Vehicle Receiving Officer will have the access to receive the Vehicles through Oracle Receipt form against the PO. E.g.: Vehicles, Ancillary, Exp. Goods, and Exp. Services;1.

BYNX Interface Through Custom Interface Receipt information will be sent to BYNX

2. While Receiving the Vehicles Chassis#, Engine # will be captured in the Line Item level DFF enabled for the purpose 3. While receiving Vehicle Ancillaries (Bodies) Body# can be captured in the Line Item level DFF enabled for the purpose. This information is passed to Bynx through the interface13. Standard Receipt type of Receipt Routing will be used. Two step Process.4.

Engine #, Chassis # should be captured in Line level DFF of PO Receipt. This information should be sent to Item Master.

Manual

On Receipt of the Fleet (Assets) appropriate Asset clearing contra Account will be charged.5.

Fleet and Fleet items are non Stocked Items and these can be received by the requestor in the Location mentioned in the PR.6.

Inventory File Ref: 105752118.doc

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Inventory, AWCCS ID Process Process Description Fitment Type Fitment Description Automation

INV-BP 060.01.04

Receivin g Assets (Non fleet Related)

PO Receipt: (Assets- Non Fleet related) Only Asset Owner users will have the access to receive the Assets (Non Fleets) through Oracle Receipt form against their Purchase Orders.1.

Standard

Receiving Non fleet Related Assets

Manual

2. AWCCS bar code is generated andassociated with each of its assets; this code will be keyed in manually during the receipt of the asset (i.e. PO Receipt for each asset, similar to the chassis number concept of the vehicle). DFF field will be provided in Oracle Item Master level for this Non Fleet Asset Items. In addition to this In PO-Receipt form also line level DFFs will be available. While Receiving the Asset POs, the Appropriate Asset owner user has to manually enter the serial number details, which will be stored in Item Master DFF also. Direct Delivery type of Receipt Routing will be used. One step Process.3.

4. On Receipt of the Assets appropriate Asset clearing Account attached in the Item level will be charged. Since these are of Item type non Stocked Items, will be received against Location mentioned in the Purchase Order.5.

Inventory File Ref: 105752118.doc

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Inventory, AWCCS

Process Flow Return to Supplier

Inventory File Ref: 105752118.doc

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Inventory, AWCCS ID Process Process description Fitment Type Fitment Description Automati on

INV-BP 060.05

Supplier Return

Return to Supplier : (from stock) Supplier defective Materials can be returned from Stock with reference of PO# / Receipt #1.

Supplier Returns

Return to Supplier.

Manual

Items which are found defective (due to suppliers product defect) in the sub inventory found after some days of PO Receipt can be returned to supplier against the PO using Returns form available in Oracle Inventory module by the store Keeper. Defective Items from workshops will be received and stored in a Returns sub inventory. Later this can be returned to Supplier against PO # reference. Inventory Material Value is decreased against this stock. i.e., Accounting transactions are reversed. Debit note will be created in payables module, which is adjusted against the Supplier invoice.

2.

3.

4.

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Inventory, AWCCS

Process flow Managing Consigned Inventory

Inventory File Ref: 105752118.doc

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Inventory, AWCCS ID Process Process Description Fitment Type Fitment Description Automat ion

OM.BP.010.01 INV-BP 070.01

Managing Consigned Inventory

Workaround Managing Consigned Inventory: 1. Since the supplier is maintaining his own unit within AWCCS campus and also releases materials based on the Purchase orders issued by AWCCS, Blanket Purchase Agreement and BP Releases can be used to meet this process in oracle. 2. Blanket Purchase Agreement is created between the supplier and AWCCS for the specified Items. 3. Supplier will deliver the Material at the counter based on BP Release. 4. Payment is made through AP invoice for the Receipt #.

Inventory Department Purchase Department

Manual

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Inventory, AWCCS

Process Flow Min-Max Planning

Inventory File Ref: 105752118.doc

S rt ta AC B Aa s n ly is D c ew ic a e id h h ll Ite sw g fo IN m ill o r V M -M xP n in in a la n g M n rin o Ite C n u p n o ito g f m o s m tio J d e e to C a u g m n n ritic lity , Cc C u t y le o n M -M xP n in in a la n g A u sa s t ttrib te re e M Q in ty , M xQ a ty O e M d r A u sa rd r o ifie ttrib te re st -M O eQ e in rd r ty , Mx a O eQ rd r ty , F e Lt ix d o M ltip r u lie M -M xisR na in a u s p r s h d le e ceu M M xP g m in a ro ra s h d le a p r th ceu d s e e in rv l p n e te a la n d IN P n e V la n r d c e th e id s e fre u n yo M q e c f in M xP g mR n a ro ra u IN P n e V la n r d c e u o th e id s p n e d m n a d s p ly e ad n up c t o d tefo e c u ff a r ah M -M xP g m in a ro ra Rn u IN P n e V la n r re ie sth v w e M -M x in a R p rt eo IN P n e d c e toru V la n r e id s n M -M xP n in E g e Ite in a la n g n in m a) Ite S e ific m pc o r b) Ite C te o S e ific m a g ry p c o r c) A Ite su d r M ll m n e in P ne la n d S s ms g e tsP rc a e y te u g s u h s R q is n e u itio s , if re le is m n is p n h et re u d q ire -M x a IN P n e c n sth R p n h e t A tio s V la n r o firm e e le is m n c n - P rc a eR q is n u h s e u itio s n c s a c a g sto th R q is nQ a titya dD eD te e e s ry h n e e e u itio u n n u a s - a rmk g fte a in IN P n e V la n r A p v sth p ro e e P rc a e u hs re u itio s q is n Ed n

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Inventory, AWCCS ID Process Process description Fitment Type Fitment Description Automatio n

INV-BP 080.01

Min Max Planning

Stock replenishment:1.

Standard

Min-Max planning is enabled for items such as Parts, Consumables and Spares during the item definition at Item-Sub inventory level. Source details, Minimum and maximum Quantity will be defined to the Item.

Stock Replenishment

Automati c

2. Whenever stock level goes below the Minimum level, on running the Min-Max report, Purchase requisitions will be triggered for the Maximum Quantity. 3. Min-Max planning reports can be run for sub inventories in which Min-max Items are below the minimum levels. Purchase requisitions are created automatically from the above process and sent for approval.

4.

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Inventory, AWCCS

Process Flow Physical InventoryPhysical inventory is a process to count all items in selected sub inventories or all sub inventories for an organization. The physical inventory process takes a snapshot of the on-hand balances, and generates tags for all items with an on-hand balance. Counts are recorded against the tag number and compared to the snapshot quantity. Deltas between the snapshot quantity and the counted quantity will generate adjustment transactions. Physical inventory counts are generally performed at the end of a fiscal year, the physical count is compared to a snapshot or frozen on-hand balance quantity, so material movements should not be done from the time the snapshot is taken until the count is completed.

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Inventory, AWCCS

ID

Description

Frequency

Notes

Agent

Automation

INV-BP 090.01

Define Physical Inventory Enter a unique physical inventory name Select approval requirements for adjustments

One time One time One time

Physical inventory name If approval is required for adjustments out of tolerance you must enter a value in at least one of these fields. You cannot update these values after you perform physical Inventory adjustments. Qty: Enter acceptable Positive and Negative limits (expressed as a percentage) for the difference between the systemtracked on-hand quantity and the actual tag count quantity. Value: Enter acceptable Positive and Negative limits for the total value of a physical inventory adjustment If approval is required for adjustments out of tolerance you must enter a value in at least one of these fields. You cannot update these values after you perform physical inventory adjustments. Qty: Enter acceptable Positive and Negative limits (expressed as a percentage) for the difference between the systemtracked on-hand quantity and the actual tag Count quantity. Value: Enter acceptable Positive and Negative limits for the total value of a physical Inventory adjustment.

Inventory Inventory

Manual Manual

Enter positive and negative approval tolerances

One time

Inventory

Manual

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Inventory, AWCCS ID Description Frequency Notes Agent Automation

Select the scope of the physical inventory

One time

Indicate whether to allow dynamic entry of tags.

As required

Select Exclude Zero Balances Select Exclude Negative Balances Save Work Take Snapshot

As required As required As required As required

Generate Physical Inventory Tags

As required

Enter and Void Physical Inventory Approval Process for Adjustment

As required As required

Determines whether the physical inventory is for all sub inventories or for one or more specific sub inventories. Only enter a quantity tracked sub inventory. If you do not want to allow dynamic tag entry but you need blank tags, you can generate numbered blank tags for counting miscellaneous items to exclude items with zero quantity from the snapshot to exclude items with a negative quantity from the snapshot Save This step must be completed before you can generate tags The snapshot saves all current item on-hand quantities and costs Oracle Inventory can generate default or blank tags for your physical inventory. If you choose to generate default tags for each item, specify the starting tag number and the Increment by which you want to increase each digit in the tag number. Enter and Void Physical Inventory Adjustments are performed based on the Approval Workflow

Inventory

Manual

Inventory

Manual

Inventory Inventory Inventory Inventory

Manual Manual Manual Manual

Inventory

Manual

Inventory Inventory/Finance

Manual Manual

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Inventory, AWCCS

Process Flow Cycle CountingCycle counting is a process used to periodically count selected items in the inventory to make sure that the actual inventory balances agree with the system records. By setting up a cycle counting program, all items in the inventory can be counted over a period of 12 months. In the Oracle Inventory application, the cycle counting process starts with assigning an ABC value to each item. Then select the frequency of counts per year for each category of items. Appropriate Adjustments approvals are processed by authorized person from Finance team.

Inventory File Ref: 105752118.doc

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Inventory, AWCCS

Inventory File Ref: 105752118.doc

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Inventory, AWCCS ID Description Frequency Notes Agent Automation

INV-BP 100.01

Define ABC Classes Compile ABC analysis Define Cycle count Enter Scope of the count Enter Serial and Schedule Adjustment and ABC Classes Generate daily count Perform full cycle count report Generate Multiple report Run Generate Count request Run Cycle count listing report Entering Cycle count Find Cycle count Entry performed Enter Quantity

As required Once As required Once Once Once As required As required As required As required As Required As required As required As required As required As required

Define the ABC classes based on the Historical number of Transactions Compile ABC analysis to attach items to the classes. Define cycle count name, Calendar and Adjustment account Inactive date, Count Sequence no and Sub Inventory Whether Serial control Items are also needed for the counting and Count Schedule Enter the adjustment control and Attach the ABC In classes enter the count per year Plan for the daily count From the Tools menu Run the Perform cycle count report Perform cycle count report will trigger multiple reports. Count request can be done on manual or System Generated. This report will contains all the items for cycle counting within the given date range. Entering cycle count result in the system. Select your cycle count from cycle count summary window. Find all open count request. Enter the Name of the employee who performed the cycle count. Enter the Count Seq, Item, Sub Inventory and Quantity for each item. Save after entering all results. Approving the count results. Select your cycle count from cycle count summary window. Query counts pending approval.

Stores Supervisor Stores Supervisor Stores Supervisor Stores Supervisor Stores Supervisor Stores Supervisor Stores Supervisor Stores Supervisor Stores Supervisor Stores Supervisor Stores Supervisor Stores Supervisor Stores Supervisor Stores Supervisor Stores Supervisor Stores Supervisor

Manual Manual Manual Manual Manual Manual Manual Manual Manual Manual Manual Manual Manual Manual Manual Manual

Approving Cycle count Query Cycle count

As required As required

Stores Supervisor Stores Supervisor

Manual Manual

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Inventory, AWCCS ID Description Frequency Notes Agent Automation

If Adjustment Any approval Production approval

As required As required As required

Is there any Adjustment is there Need Approval Need Production Approval send the Information to the User Sends notification to finance Approval

Stores Supervisor Stores Supervisor Stores Supervisor

Manual Manual Manual

Finance approval

As required

Stores Supervisor

Manual

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Process Step CatalogsPeriod CloseID Process Description Fitment Type Fitment Description Automation

INV-BP 110.01

Sequential set of procedures should be followed for closing a Period in Inventory. Transaction distributions will be posted GL. To close a period: 1. Enter all transactions. Perform all issues, receipts, and adjustments. 2. Review Inventory transactions. 3. Balance perpetual inventory. 4. Close Oracle Payables and Oracle Purchasing. 5. Run the Period Close Reconciliation report. 6. Close the accounting period.

Accounting Period is closed in the system and posted to General Ledger.

Standard

Standard oracle Period close process

Manual

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Process Step CatalogsReportingNote: Custom Reports will be developed based on the AWCCS requirement & Templates.ID Process Description Fitment Type Fitment Description Automation

INV-BP 120.01R01

Material Request Slip (MR) Material issue Slip Pending Material Request details Report Inventory Packing slip Report Move Order Pick slip Report Cycle Counting Snapshot report Physical Inventory Tag Listing Report for counting the Items Cycle counting Tag Listing Report for counting the Items Cycle Counting Adjustment Report should include Supplier Part number Physical Inventory Adjustment Report should include Supplier Part number Physical Inventory Snap shot reports should display Supplier Part numbers against AWCCS Item codes.

Report Report Report Report Report Report Report Report Report Report Report

Customizatio n Customizatio n Customizatio n Standard Standard TBD Standard Standard Customizatio n Customizatio n TBD

Customization Customization Customization Standard Standard TBD Standard Standard Customization Customization TBD

Manual Manual Manual Manual Manual Manual Manual Manual Manual Manual Manual

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Open and Closed Issues for this DeliverableOpen Issues

ID

Issue

Resolution

Responsibility

Target Date

Impact Date

Closed Issues

ID

Issue

Resolution

Responsibility

Target Date

Impact Date

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