BRITISH COLUMBIA SCHOOL SUPERINTENDENTS ASSOCIATION · Kevin Godden SD34 Abbotsford Patrick Duncan...

BRITISH COLUMBIA SCHOOL SUPERINTENDENTS ASSOCIATION

November 16, 2017 at 4:30pm l Vancouver, BC The Westin Bayshore

Stanley Park Ballroom, Salon 1

Contents

Organizational Purpose 2

BusinessAgenda 3 Minutes of Annual General Meeting 2016 04-6 Resolutions from the Floor 7

Executive ElectionsProposed Slate of Executive Officers 8

MembersBCSSA Past Presidents 1972–2016 9 BCSSA Executive 2016–2017 10 Committee Representatives 11-13Chapters 14

ReportsPresident 15-16 Vice President 17 Finance 18-19 Financial Statements 20-33 Membership Services Committee 34 Professional Development Committee 35-37 Executive Director 38-40 Fraser Valley Chapter 41 Kootenay-Boundary Chapter 42-43 Metro Chapter 44 Northern Chapter 45 Thompson-Okanagan Chapter 46 Vancouver Island Chapter 47Strategic Plan 2017-2020

What Matters Most

BCSSA AGM 2017 l Page 2

BCSSA Organizational PurposeWe believe that a dynamic and successful public education system is fundamental to a democratic society. We believe that our public education system in Canada must provide our children and youth with an inspiring foundation for lifelong learning and citizenship. We believe that leaders in public education should work together, and with others, to ensure that we have the very best public education possible.

We are an association with a passion for creating environments that nurture learning and achievement. We inspire, develop and support leadership in public education in British Columbia. We:• Provide a compelling leadership vision and a strategic and principled voice on issues

affecting public education;

• Advocate strongly for high quality public education that supports the children and families we serve;

• Work strategically with others to strengthen public education and leadership;

• Create dynamic learning opportunities for leadership development.

...at the core of everything ...for all of our lives ...guiding our decisions and actions ...it’s all about relationships ...working with our partners

STUDENTS

LEARNING

ETHICS

CARING

COLLABORATION

What Matters Most


1. Call to Order

2. General Business 2.1 Approval of agenda 2.2 Approval of minutes of 2016 Annual General Meeting

3. Reports 3.1 President’s Report – Tom Longridge 3.2 Vice-President’s Report – Chris van der Mark 3.3 Finance Report – Kevin Kaardal a) Approval of 2016-2017 Financial Statements 3.4 Professional Development Report – Pat Duncan 3.5 Membership Services Report – Patrick Bocking

4. Reports for Information 4.1 Executive Director 4.2 Chapter Reports

5. Business Section 5.1 Resolutions 5.2 Nominations – Sherry Elwood The 2017 – 2018 Proposed Slate of Officers is presented: President Tom Longridge, SD 72 Campbell River Vice President Chris Van der Mark, SD 54 Bulkley Valley Secretary Alison Sidow, SD 73 Kamloops Treasurer Kevin Kaardal, SD 23 Central Okanagan Membership Committee Chair Patrick Bocking, SD 46 Sunshine Coast Pro D Committee Chair Wanda Mitchell, SD 41 Burnaby 5.3 Second call for nominations from the floor 5.4 Last call for nominations 5.5 Comments from candidates for offices (contested positions) 5.6 Elections (if required)

6. Introduction of the 2017-18 President and Installation of Officers – Sherry Elwood

7. New Business

8. Adjourn

Agenda

Minutes

BCSSA AGM 2016

British Columbia School Superintendents Association 34rd ANNUAL GENERAL MEETING December 5, 2016, Vancouver Trade and Convention Centre - East Side: Meeting Level: Room 1 1. Call to Order – made by President Sherry Elwood at 4:45pm 2. General Business 2.1 Approval of agenda Moved: Joe Rogers Seconded: Chris van der Mark That the agenda be approved. Carried 2.2 Approval of minutes of 2015 Annual General Meeting Moved: Tom Longridge Seconded: Jordan Tinney

That the minutes of the 2015 Annual General Meeting be approved as addended to the agenda.

Carried 3. Reports 3.1 President’s Report – Sherry Elwood

Sherry reviewed her report and provided highlights to the assembled members.

Moved: Kevin Kaardal Seconded: Joe Rogers That the report as presented be approved. Carried 3.2 Vice-President’s Report – Kevin Kaardal Kevin provided comments on this report. Moved: Patrick Duncan Seconded: Joe Rogers That the report as presented be approved. Carried

Minutes

BCSSA AGM 2016

3.3 Finance Report – Tom Longridge a) Approval of 2015-2016 Financial Statements

Tom provided background on the financial statements and asked if there were any questions. As there were none, the matter moved to approval.

Moved: Jordan Tinney Seconded: Lawrence Tarasoff That the audited financial statements as presented be approved. Carried b) Appointment of Auditors for 2016-2018

Tom provided background on the auditors currently providing support to the association in this capacity and recommended that we continue with them for the next 2 years after which we consider going out to tender again. Moved: Terry Taylor Seconded: Jim Cambridge That the current auditors – Sadovnick Morgan LLP – Chartered Professional Accountants be retained to provide audit services for the 2016-2017 and 2017-2018 annual years. Carried

3.4 Professional Development Report – Pat Duncan Pat provided background on this past year’s professional development activities included in the report tabled at this meeting. Moved: Lisa Halstead Seconded: Glen Borthistle That the professional development report as addended to the agenda be approved. Carried

3.5 Membership Services Report – Patrick Bocking Patrick provided background on the report he tabled for the AGM. Moved: Kevin Kaardal Seconded: Patrick Duncan That the report be approved as provided. Carried 4. Reports for Information 4.1 Executive Director Juleen provided a brief overview on her report. Moved: Joe Rogers Seconded: Harj Manhaas

Minutes

BCSSA AGM 2016

That the report as provided be approved. Carried 4.2 Chapter Reports Were reviewed and approved by consensus. 5. Business Section 5.1 Resolutions – there were none. 5.2 Nominations – Sherry Elwood The 2016 – 2017 Proposed Slate of Officers is presented: President Tom Longridge, SD 72 Campbell River Vice President Chris Van der Mark, SD 54 Bulkley Valley Secretary Alison Sidow, SD 73 Kamloops

Treasurer Kevin Kaardal SD 23, Central Okanagan Membership Committee Chair Patrick Bocking, SD 46 Sunshine Coast Pro D Committee Chair Pat Duncan, SD 40 New Westminster

5.3 Sherry called for nominations from the floor for each of the above noted positions, hearing none for each, she declared the nominated candidates duly elected as the 2016-17 slate of officers for the association.

6. Introduction of the 2016-2017 President and Installation of Officers Introduction and installation of the new officers was made by Sherry Elwood. 7. New Business – the assembled members honoured Juleen for her service to the

association, and presented her with a gift. 8. Adjourn Moved: Terry Taylor Seconded: Chris Van der Mark That the meeting be adjourned at 5:25pm Carried


Resolutions From the Floor

MOTION:

Moved by:

Second:

MOTION:

Moved by:

Second:

MOTION:

Moved by:

Second:


2017-2018 PROPOSED SLATE OF OFFICERS

President Tom Longridge Superintendent of Schools School District 72 Campbell River

Vice-President Chris van der Mark Superintendent of Schools School District 54 Buckley Valley

Secretary Alison Sidow Superintendent of Schools School District 73 Kamloops-Thompson

Treasurer Kevin Kaardal Superintendent of Schools School District 23 Central Okanagan

Member Services Patrick BockingCommittee Chair Superintendent of Schools School District 46 Sunshine Coast

Professional Development Wanda Mitchell Committee Chair Assistant Superintendent School District 41 Burnaby

Elections


Patrick Grant Eric Lewis Charles Hopper William Zoellner Fred Middleton Cory Holob Elmer Froese T.G. Ellwood Ed Carlin Oscar Bedard John Wormsbecker Bill Fisher Bob Johnstone Bruce Hoadley Barbara Naef Dante Lupini Owen Corcoran Alf Clinton Emery Dosdall Norm Thiessen Mike Heron Robin Brayne Keith Cameron Mike McAvoy Brian Butcher Louise Burgart Chris Kelly Wendy Herbert Donald Goodridge Julie MacRae Sheila Rooney Harry Janzen Geoff Jopson Keven ElderSteve Cardwell Terry SullivanSherry Elwood

1972 – 1973 1973 – 1974 1974 – 1975 1975 – 1976 1976 – 1977 1977 – 1978 1978 – 1979 1979 – 1980 1980 – 1981 1981 – 1982 1982 – 1983 1983 – 1984 1984 – 1985 1985 – 1986 1986 – 1987 1987 – 1988 1988 – 1989 1989 – 1990 1990 – 1991 1991 – 1992 1992 – 1993 1993 – 1995 1995 – 1996 1996 – 1997 1997 – 1998 1998 – 1999 1999 – 2000 2000 – 2001 2001 – 2002 2002 – 2004 2004 – 2005 2005 – 2006 2006 – 2008 2008 – 20102010 – 2012 2012 – 20142014 – 2016

Past Presidents

The BCSSA gratefully acknowledges the contribution of members who served on committees or represented our association in 2016-2017

Tom Longridge President

Chris van der Mark Vice President

Kevin Kaardal Treasurer

Alison Sidow Secretary

Pat Duncan Professional Development Committee Chair

Patrick Bocking Membership Services Committee Chair

Terry Taylor Kootenay-Boundary Chapter Director

Jordan Tinney Metro Chapter Director

Eugene Marks Northern Chapter Director

Evelyn Novak Fraser Valley Chapter Director

Joe Rogers Thompson-Okanagan Chapter Director

Lisa Halstead Vancouver Island Chapter Director

Suzanne Hoffman Ministry Liaison

[email protected]

[email protected]

[email protected]

[email protected]

[email protected]

[email protected]

[email protected]

[email protected]

[email protected]

[email protected]

[email protected]

[email protected]

[email protected]


Committees Executive 2016-17

Membership Services Committee

Chair Patrick Bocking SD46 Sunshine Coast Fraser Valley Chapter Angus Wilson SD75 MissionKootenay-Boundary Chapter Jason Tichauer SD05 Southeast KootenayMetro Chapter Joanne Robertson SD44 North VancouverThompson-Okanagan Chapter Bev Young SD53 Okanagan SimilkameenVancouver Island Chapter Shelley Green SD61 VictoriaNorthern Chapter Stephen Petrucci SD60 Peace River North

Professional Development Committee

Chair Pat Duncan SD40 New WestminsterFraser Valley Chapter Sylvia Russell SD42 Maple RidgeKootenay Boundary Chapter Cheryl Lenardon SD06 Rocky MountainMetro Chapter Wanda Mitchell SD41 BurnabyThompson-Okanagan Chapter Mike Hooker SD19 RevelstokeVancouver Island Chapter Sheryl Koers SD79 Cowichan ValleyNorthern Chapter Sue-Ellen Miller SD28 QuesnelMinistry of Education Jan Unwin


Membership & ProDCommittees


Committees

Audit Program Advisory Committee Wendy Hyer SD67 Okanagan-Skaha

BC Schools Sports – Board of Directors Joe Rogers SD22 Vernon

Benefits Tracking Committee Deanna Holitzki SD08 Kootenay Lake

Canadian Association of School System Administrators Kevin Kaardal SD23 Central Okanagan

Capital Advisory Committee Jordan Tinney SD36 Surrey

Coding Committee Kirk Savage SD33 Chilliwack

Curriculum & Assessment Framework Advisory Group Kevin Godden SD34 Abbotsford Patrick Duncan SD40 New Westminster

Ed Can Network Chris Kennedy SD45 West Vancouver Jordan Tinney SD36 Surrey -Director

Educational Resource Acquisition Consortium, (ERAC) Ray Jung SD38 Richmond Andrew Samoil SD52 Prince Rupert

Employment Practices Liability Program Advisory Committee Kevin Kaardal SD23 Central Okanagan

Enhancing Student Learning Kevin Kaardal SD23 Central Okanagan

Facilities Working Group Dave Betts SD62 Sooke

First Nations Education Steering Committee (FNESC) Thomas Longridge SD72 Campbell River

HR/Payroll Working Group Terry Taylor SD10 Arrow Lakes Mike Hooker SD19 Revelstoke

Innovation Partnership Rod Allen SD79 Cowichan Valley

K-12 Funding Allocation Framework Thomas Longridge SD72 Campbell River Jeff Davis SD61 Greater Victoria

Learning Advisory Board Suzanne Hoffman Ministry of Education Terry Taylor SD10 Arrow Lakes Joe Rogers SD22 Vernon Evelyn Novak SD33 Chilliwack Chris Van der Mark SD54 Bulkley Valley Lisa Halstead SD64 Gulf Islands Jordan Tinney SD36 Surrey

School Protection Program Kevin Kaardal SD23 Central Okanagan

Shared Services Teresa Downs SD54 Gold Trail

Service Delivery Transformation Project Christopher van der Mark SD54 Bulkley Valley Teresa Downs SD54 Gold Trail Dean Lindquist SD71 Comox Valley Piet Langstraat SD61 Victoria Lisa McCullough (alternate) SD 48 Sea to Sky

TRU Research Advisory Committee Lorri Fehr SD08 Kootenay Lake Rick Ryan SD36 Surrey Kevin Kaardal SD23 Central Okanagan Lynn Thomlinson SD45 West Vancouver Patrick Bocking SD46 Sunshine Coast Thomas Longridge SD72 Campbell River Glenn Borthistle SD83 North Okanagan-Shuswap

Teacher’s Pension Plan Lawrence Tarasoff SD84 Vancouver Island West

Technical Review Committee Paul Carriere SD06 Rocky Mountain Terry-Lee Beaudry SD23 Central Okanagan Angus Wilson SD75 Mission Jim Cambridge SD62 Sooke Thomas Longridge SD72 Campbell River

Transportation Working Group Dave Sloan SD60 Peace River North


Committees

Fraser Valley Chapter Northern Chapter Chapter Director: Evelyn Novak Chapter Director: Eugene MarksSD33 Chilliwack SD27 Cariboo-Chilcotin SD34 Abbotsford SD28 Quesnel SD35 Langley SD49 Central CoastSD42 Maple Ridge-Pitt Meadows SD59 Queen Charlotte-Haida GwaiiSD75 Mission SD52 Prince RupertSD78 Fraser-Cascade SD54 Bulkley Valley SD57 Prince GeorgeKootenay-Boundary Chapter SD59 Peace River SouthChapter Director: Terry Taylor SD60 Peace River NorthSD05 Southeast Kootenay SD81 Fort NelsonSD06 Rockey Mountain SD82 Coast MountainsSD08 Kootenay Lake SD87 StikineSD10 Arrow Lakes SD91 Nechako LakesSD20 Kootenay-Columbia SD92 Nisga’aSD51 Boundary Western Arctic Directors & SuperintendentsMetro ChapterChapter Director: Jordan Tinney Thompson-Okanagan ChapterSD36 Surrey Chapter Director: Joe RogersSD37 Delta SD19 RevelstokeSD38 Richmond SD22 VernonSD39 Vancouver SD23 Central OkanaganSD40 New Westminster SD53 Okanagan-SimilkameenSD41 Burnaby SD58 Nicola-SimilkameenSD43 Coquitlam SD67 Okanagan-SkahaSD44 North Vancouver SD73 Kamloops-ThompsonSD45 West Vancouver SD74 Gold TrailSD46 Sunshine Coast SD83 North Okanagan-ShuswapSD48 Sea to SkySD93 Conseil Scolaire Francophone

Vancouver Island ChapterChapter Director: Lisa HalsteadSD47 Powell RiverSD61 Greater VictoriaSD62 SookeSD63 SaanichSD64 Gulf IslandsSD68 Nanaimo-LadysmithSD69 QualicumSD70 AlberniSD71 Comox ValleySD72 Campbell RiverSD79 Cowichan ValleySD84 Vancouver Island WestSD85 Vancouver Island North


Chapters


President’s Report

Tom Longridge

Colleagues, it has been a pleasure to serve as president of the association over the past year. The year has certainly been an eventful one. Although our primary focus is always on learning, as district and provincial educational leaders we have dealt with a Supreme Court of Canada decision and subsequent MOA; the dislocation, disruption, and tragedy of wildfires; a Provincial election with a resulting change of governing party; and a confusing “thaw” in the provincial excluded-staff compensation mandate. Still, we have remained true to our primary duty, providing world-class educational opportunities to our learning communities and continuing an educational transformation that keeps us at the forefront of educational success for all students. As an association, we began the year by providing leadership and organizational expertise as a partner in the Learning Forward Conference and the accompanying publication of the joint research project, “The State of Educators’ Professional Learning in British Columbia.” We adopted our next strategic plan which will carry our organization forward for the next four years. In partnership with the BCPVPA, we supported the BCSSA/Thompson Rivers University Research Project “How BC Districts and their Leaders Improve Valued Student Outcomes”

As an organization, we have transitioned from the outstanding leadership of our previous Executive Director, Juleen McElgunn—who left our association in robust financial shape—to our new Executive Director, Claire Guy, who has seamlessly taken hold of the multitude of tasks for which our association is responsible: supporting our members in the field; coordinating and supporting our conferences, partner meetings, and committees; processing requests from the Ministry and partner groups; and supporting our six regional chapters, all while making sure we stay financially secure as we move ahead. I would like to express thanks to the executive for their commitment and hard work beyond their day jobs to support the association. The addition in the Ministry of the Lead Educator, first Diane Turner and currently Suzanne Hoffman, has given increased opportunity to amplify our collective voice with government. We have been ably represented by our Chapter Directors being part of the Learning Advisory Board (LAB) as well as by the great work they do in the six regions of the province.

I would like to express my gratitude to our executive’s Board Officers, who take on the added responsibilities of Vice-President—Chris Van der Mark, Treasurer—Kevin Kaardal, Secretary—Alison Sidow, and Past President—Sherry Elwood. I would also like to recognize the work of the Committee Chairs, Patrick Bocking, chair of the Membership committee and Pat Duncan, Chair of the Professional Development Committee. As this is Pat’s last year serving as chair of the Pro D Committee, I need to express how grateful we are to have had him model the commitment we strive for in life-long learning. Over the past number of years, Pat, along with the committee, has provided us many opportunities to engage with and learn from the most sought after, influential, and creative leaders of educational thought in the world. He has also provided his wisdom to the executive table over the past nine years. We are immensely grateful for the important work done—mostly in the background—by those members who have volunteered to sit on provincial committees and working groups. As expressed in our strategic plan, we hope to continue increasing and amplifying our voice as educational thought leaders within the province, through getting more members directly involved in the association.

Finally, I would like to thank each of you—my colleagues and valuable co-members of our association - for your passion and commitment to public education. The outstanding reputation that we have garnered as one of the highest performing education systems in the world is a direct reflection of your leadership.It has been a great honour to have served you over the past year. I look forward to seeing the association continue to flourish as we move forwards in to the future.

With sincere thanks.


President’s Report

Chris A. van der Mark

2016 started with the BCSSA and all of its members working hard to sort out the emerging landscape of the MOA. I feel fortunate to have been able to work for the Association and its members throughout the spring in numerous meetings and conference calls with Ministry staff and some of our colleagues as we have strived to communicate the realities and challenges facing Districts. Though far from perfect, the work of the BCSSA in implementing the MOA has been truly remarkable.

In my capacity as Vice President I have had the opportunity represent the BCSSA at the CEA conference in Toronto, and it should come as no surprise that BC is, in so many ways, the envy of educational jurisdictions in Canada. We should be particularly proud of our leading and ongoing work with reconciliation and our progressive outlook towards inclusion and SOGI. Of course, underlying everything is the work across the province to bring the transformation agenda to full scale, and though not finished, the journey is worthwhile.

As with all of my colleagues, the Fall has been busy. But it has also been enlightening and rewarding to serve the BCSSA on the Learning Advisory Board, the emerging work from committees examining Classroom Conditions and Supports as well as the Recruitment and Retention Task Force. With all of these committees, I wish to extend a note of appreciation to Ministry staff, in particular Suzanne Hoffman, for ensuring voices from the Association are well represented even in situations where urgency could be prohibitive.

Lastly, there are some special thanks to extend! I wish to extend my appreciation to all BCSSA members for the amazing work you do making the BC Education System a “Global Superpower.” Thank you to President Tom Longridge for your calm and steady leadership, and your dedication to the BCSSA as we appreciate the demands of the duties in combination with your District Leadership duties. Thank you to the BCSSA office staff for their support, especially our Executive Director, Claire Guy, who has been a tremendous addition to our organization.


Vice President’s Report


Treasurer’s Report

Kevin Kaardal

Prudent and responsive fiscal management, together with an increase in membership fees due to an increase in membership, and successful conferences have allowed the Association to provide a wide range of services and professional learning opportunities to all members. The Association is in a strong fiscal position with a total assets of $1,669,848 and a total fund balance of $865,809 and which incudes unrestricted surplus of $475,367.

As required, this report accompanies copies of the audited financial statements, whichsummarize the financial position for the Association as at June 30th, 2017. This report is prepared with the support of Executive Director Claire Guy, the BCSSA’s Accounting Clerk Sally Leung and the Association’s auditors Sadovnick Morgan LLP.

The following summary below highlights some of the changes in revenue and expenses over the past year and highlights risks if some expense trends continue. It is important to note that our contract with our current auditing firm, Sadovnick Morgan LLP is due to expire in 2019. The firm’s fees to date compare favourably with market pricing. The membership has contracted to retain Sadovnick Morgan LLP again next year. During the 2018 AGM, the membership will be required to direct the Executive to either continue with the current firm or initiate a RFP process.

Audit Opinion: Sadovnick Morgan LLP, Chartered Professional Accountants“In our opinion the financial statements present fairly, in all material respects, the financial position of the British Columbia School Superintendents Association as at June 30, 2017 and the results of its operations and changes in fund balances and its cash flows for the year then ended in accordance with Canadian accounting standards for not-for-profit organizations.”

Statement 1 – The Association remains in a strong fiscal positionTotal Assets: $1,669,848,Total Fund Balance: $865,809Unrestricted surplus: $475,367

Statement 2 – Key Facts for Revenue Total revenue for the 2017 is $701,145. It is important to note that there has been a decrease of $210,031 in revenue from 2016 largely due to the fact that we did not hold a Fall Conference, resulting in a loss of registration fees of $187,744. Further there was the loss of approximately $30,000 in revenue from exhibitors at the conference. We did not hold a conference because the BCSSA and other associations supported the Learning Forward Conference in 2016. We expect revenue to improve as we resume holding our Fall Conference.

It is positive news that due to increased membership, our revenue from membership fees has increased by $16,664 from 2016. Membership can be broken down as follows:304 Current Active Members84 Senior Active Members4 Associate Members


Treasurer’s Report

Key facts relating to BCSSA ExpensesThe Association’s total expenses have been reduced by $324,195 since 2016.

Administration – reduction of $67,339 – reduction of staffFixed costs – office and overhead – reduction of $10,394Programs and services – reduction of $156,406Salaries and benefits – reduction of $75,995

Legal CostsIt is a fact that legal costs are increasing for our membership due to more members requiring legal support to resolve complex employment issues.

Billed to the BCSSA in 2017 – $80,001 Reimbursed as a result of the BCSSA seeking remittance of costs from Districts – $34,643Total Legal Costs for 2017 – $45,367Total for past 2 years – $87,436

RisksExpenses for 2017 exceed revenue by $23,863. This is a significantly lower difference between expenses and revenue when we spent $138,027 more than we took in. There is currently minimal risk to the Association’s financial position due to the fact that expenses have been reduced significantly going forward, the expense/revenue difference will be made up with the resumption of the Fall Conference and the revenue it generates in both registrations and exhibitor fees.

Legal fees continue to increase. The Association’s new practice of seeking remittance for legal cost to members that should have been borne by Districts will continue. The Executive has developed a process to both clarify legal support to members, but also to ensure costs can be monitored. A discussion should take place to determine whether the Association should increase the projected amount it budgets for legal fees and possibly increase membership fees to offset this increase.

Finally, with total assets of $1,669,848 and a total fund balance of $865,809 which includes an unrestricted surplus of $475,367, the BCSSA’s financial position for 2018 is strong. As treasurer I wish to commend all those who made this possible, including Executive Director Claire Guy, former Executive Director Juleen McElgunn, Accounting Clerk Sally Leung and the members of the committees that bring in revenue: Professional Development and Membership.

Please feel free to contact me if you have any questions regarding this report. I can be reached at (250) 826-9735 or email [email protected]

Thank you for the opportunity to serve the BCSSA in the position of Treasurer.

BRITISH COLUMBIA SCHOOL SUPERINTENDENTS’ ASSOCIATION

FINANCIAL STATEMENTS

YEAR ENDED JUNE 30, 2017

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BRITISH COLUMBIA SCHOOL SUPERINTENDENTS’ ASSOCIATION INDEX TO THE FINANCIAL STATEMENTS JUNE 30, 2017 AUDITOR’S REPORT Page 1 FINANCIAL STATEMENTS Statement of Financial Position Page 2

Statement of Operations and Changes in Fund Balances Page 3

Statement of Cash Flows Page 4

Notes to the financial statements Pages 5-11

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1

INDEPENDENT AUDITOR’S REPORT

To: Members of the British Columbia School Superintendents’ Association We have audited the accompanying financial statements of the British Columbia School Superintendents’ Association which comprise the statement of financial position as at June 30, 2017, and the statement of operations and changes in fund balances and statement of cash flows for the year then ended and a summary of significant accounting policies and other explanatory information.

Management’s responsibility for the financial statements

Management is responsible for the preparation and fair presentation of this financial statement in accordance with Canadian accounting standards for not-for-profit organizations, and for such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

Auditor’s responsibility

Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement.

An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor’s judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity’s preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity’s internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the financial statements.

We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion.

Opinion

In our opinion the financial statements present fairly, in all material respects, the financial position of the British Columbia School Superintendents’ Association as at June 30, 2017 and the results of its operations and changes in fund balances and its cash flows for the year then ended in accordance with Canadian accounting standards for not-for-profit organizations. Vancouver, BC CHARTERED PROFESSIONAL ACCOUNTANTS XXX XX , 2017

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BRITISH COLUMBIA SCHOOL SUPERINTENDENTS' ASSOCIATIONSTATEMENT OF FINANCIAL POSITIONAS AT JUNE 30, 2017 Statement 1

Operating Fund

Reserves Fund

Capital Assets Fund

TOTALJune 30,

2017

TOTALJune 30,

2016

ASSETS

CURRENTCash 401,829$ 1,432$ -$ 403,261$ 291,966$ Short-term investments - Note 2 392,650 31,080 - 423,730 9,142 Accounts receivable - Note 4 81,540 97 - 81,637 30,349 GST receivable - - - - 3,022 Due from operating fund - - - - 47,292 Due from reserve fund 2,280 - - 2,280 - Prepaid expenses and deposits 32,335 - - 32,335 45,748

910,634 32,609 - 943,243 427,519

LONG-TERM INVESTMENTS - NOTE 3 366,492 121,676 - 488,168 504,133 CAPITAL ASSETS - NOTE 5 - - 238,437 238,437 245,334

1,277,126$ 154,285$ 238,437$ 1,669,848$ 1,176,986$

LIABILITIES

CURRENT

125,982$ -$ -$ 125,982$ 81,638$ GST payable 5,372 - - 5,372 - Due to operating fund - 2,280 - 2,280 - Due to reserve fund - - - - 47,292 Deferred income - Note 9 670,405 - - 670,405 158,384

801,759 2,280 - 804,039 287,314

FUND BALANCESInvested in capital assets - - 238,437 238,437 245,334 Internally restricted - 152,005 - 152,005 200,940 Unrestricted 475,367 - - 475,367 443,398

475,367 152,005 238,437 865,809 889,672 Commitments - Notes 12 and 13

1,277,126$ 154,285$ 238,437$ 1,669,848$ 1,176,986$

On behalf of the board of Directors,

Accounts payable and accrued liabilities - Note 6

The accompanying notes are an integral part of these financial statements.2

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BRITISH COLUMBIA SCHOOL SUPERINTENDENTS' ASSOCIATIONSTATEMENT OF OPERATIONS AND CHANGES IN FUND BALANCES

Statement 2

Operating Fund

Reserves Fund

Capital Assets Fund

TOTAL2017

TOTAL2016

REVENUE414,350$ -$ -$ 414,350$ 397,696$ 163,106 - - 163,106 350,850 114,898 - - 114,898 158,218

7,522 1,269 - 8,791 4,412

699,876 1,269 - 701,145 911,176

EXPENSES233,038 204 - 233,242 300,581

- - 6,897 6,897 6,166 70,592 - - 70,592 70,121

Donations - - - - 15,000 26,725 - - 26,725 37,119

Legal fees - Note 14 45,367 - - 45,367 42,069 317,864 - - 317,864 474,270

Repairs and maintenance 889 - - 889 - 13,356 - - 13,356 89,351 6,202 - - 6,202 6,157 3,874 - - 3,874 8,369

717,907 204 6,897 725,008 1,049,203

(18,031) 1,065 (6,897) (23,863) (138,027)

443,398 200,940 245,334 889,672 1,027,699 50,000 (50,000) - - -

475,367$ 152,005$ 238,437$ 865,809$ 889,672$

EXCESS (DEFICIENCY) OF REVENUE OVER EXPENSES

FOR THE YEAR ENDED JUNE 30, 2017

Fixed costs, office, and overhead

Administration

Association committees

Programmes and services

Salaries and benefits

Special project expenditures Scholarships

Members fees

Interfund transfers - Note 10

FUND BALANCES, ENDING

Registration feesOther incomeInvestment income - Note 11

FUND BALANCES, BEGINNING

Amortization

The accompanying notes are an integral part of these financial statements. 3

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STATEMENT OF CASH FLOWSFOR THE YEAR ENDED JUNE 30, 2017 Statement 3

2017 2016

(DEFICIENCY) EXCESS OF REVENUE OVER EXPENSES $ (23,863) $ (138,027)

CASH FLOWS FROM OPERATING ACTIVITIESAmortization 6,897 6,166 (Increase) decrease in accounts receivable (51,288) 29,236 Decrease (increase) in prepaid expenses and deposits 13,413 (7,840) Increase in accounts payable and accrued liabilities 44,344 14,510 Decrease (increase) in GST receivable 3,022 (3,822) Increase in GST payable 5,372 - Increase (decrease) in deferred income 512,021 (66,404)

509,918 (166,181)

CASH FLOWS FROM FINANCING AND INVESTING ACTIVITIESDecrease (increase) in long-term investments 15,965 (45,396) Purchase of capital assets - (861)

15,965 (46,257)

INCREASE (DECREASE) IN CASH DURING THE YEAR 525,883 (212,438)

CASH AND CASH EQUIVALENTS, BEGINNING OF THE YEAR 301,108 513,546

CASH AND CASH EQUIVALENTS, END OF THE YEAR 826,991$ 301,108$

CASH AND CASH EQUIVALENTS REPRESENTED BYCash 403,261$ 291,966$ Investments 423,730 9,142

826,991$ 301,108$

BRITISH COLUMBIA SCHOOL SUPERINTENDENTS' ASSOCIATION

The accompanying notes are an integral part of these financial statements.4

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5


NOTES TO THE FINANCIAL STATEMENTS

JUNE 30, 2017

Purpose of the Association

The British Columbia School Superintendents’ Association (“BCSSA”, “Association”) is a provincial association operating programs and activities aimed at improving public education in British Columbia and enhancing professional development of its members. In addition, the Association offers its members a range of professional and personal services. British Columbia School Superintendents’ Association is incorporated under the Society Act of British Columbia as a not-for-profit organization and is exempt from income tax.

1. Summary of Significant Accounting Policies These financial statements have been prepared in accordance with Canadian accounting standards under Part III of the CPA Canada Handbook for not-for-profit organizations and include the following significant accounting policies: Fund Accounting The British Columbia School Superintendents’ Association has adopted the fund method of accounting. It reports the revenue and fund balances using the deferral method of accounting. Funds have been established based on the programs and activities of the Association. Funds are established for the various programs and activities offered by the Association. They include an operating fund, reserves fund and capital asset fund. - The operating fund reports the revenues received and expenses incurred relating to the day-to-day

operations of the Association.

- The capital asset fund reports the purchases, disposals, and amortization relating to the Association’s capital assets.

- The reserves are to provide funds for future uses. It consists of the following: Legal Fund – funds set aside to assist with future unforeseen legal costs required by the

Association’s members. Employee Contractual Obligations Fund – consists of funds set aside to fund the Association’s

contractual obligations to employees for possible severance costs, service recognition, sick leave and vacation pay.

The accumulated interest fund – funds for future uses and reports investment income earned

and expenses.

Thompson Rivers University (TRU) Research Fund – funds set aside for TRU conducting research on Executive Leadership Program. The Research has three phases. The first and second phases were due and paid. The final phase has been postponed to autumn 2017 in the next fiscal year and is recognized as a current liability in operations.

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1. Summary of Significant Accounting Policies (Continued)

Fund Accounting (Continued)

- The reserves established are:

2017 2016

Beginning Legal Fund balance $ 21,047 $ 21,047Ending Legal Fund balance $ 21,047 $ 21,047 Beginning Employee Contractual Obligations Fund $ 100,613 $ 100,613Ending Employee Contractual Obligations Fund $ 100,613 $ 100,613 Beginning Accumulated interest to date $ 29,280 $ 29,372 Investment income 1,269 140 Administration fees (204) (232)Ending Accumulated interest to date $ 30,345 $ 29,280 Beginning Thompson Rivers University Research Fund $ 50,000 $ - Inter-fund transfers (50,000) 50,000Ending Thompson Rivers University Research Fund $ - $ 50,000 Total ending reserves fund balance $ 152,005 $ 200,940

The accumulated interest to date is the total interest accumulated for the current and previous year. Use of Estimates The preparation of financial statements in conformity with Canadian accounting standards requires management to make estimates and assumptions that could affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the financial position date and the reported amounts of revenues and expenditures during the year. Assumptions are based on a number of factors including historical experiences, current events and actions that the Association may undertake in the future, and other assumptions that are believed reasonable under the circumstances. Actual results could differ from those estimates under different conditions and assumptions. The significant areas requiring the use of management estimates relate to the determination of fair value of useful lives of capital assets for calculating amortization. Actual results could differ from those estimates. Cash and Cash-equivalents Cash and cash-equivalents includes bank balances as at balance sheet date. The Association’s policy is to include term deposits with a maturity period of three months or less from the date of acquisition in cash and cash equivalents. As at June 30, 2017 and 2016, the Association had no cash equivalents.

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1. Summary of Significant Accounting Policies (Continued) Revenue Recognition The British Columbia School Superintendents’ Association follows the deferral method of accounting for contributions. Restricted contributions are recognized as revenue of the appropriate fund in the year in which the related expenses are incurred. Unrestricted contributions are recognized as revenue of the appropriate fund when received or receivable if the amount to be received can be reasonably estimated and collection is reasonably assured. Restricted investment income is recognized as revenue of the appropriate fund in the year in which the related expenses are incurred. Unrestricted investment income is recognized as revenue when earned. Membership and seminar fees are recognized as revenue when the membership fees are due and the seminars are held. Income Taxes The Association is a not-for-profit organization incorporated under the Society Act of British Columbia and, accordingly, is a tax-exempt organization as described in the Income Tax Act of Canada. Financial Instruments The Association initially measures its financial assets and financial liabilities at fair value. The Association subsequently measures all its financial assets and financial liabilities at amortized cost. Financial assets are measured at amortized cost and include cash and cash equivalents and accounts receivables. Financial liabilities are measured at amortized cost and include accounts payable and accrued liabilities and deferred revenue.

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JUNE 30, 2017 2. Short-term Investments Short-term investments consist of Guaranteed Investment Certificates (“GICs”) maturing within one year of the balance sheet date unless there are specific instructions for automatic renewal at maturity. .

Operating

Fund

Reserves

Fund

2017

2016 1 year, 0.90% GIC due September 19, 2016 $ - . $ - . $ - . $ 9,1421 year, 0.5% GIC due October 16, 2017 92,650 - . 92,650 - .1 year, 0.50% GIC due November 21, 2017 150,000 - . 150,000 - .1 year, 0.50% GIC due March 17, 2018 150,000 - . 150,000 - .1 year, 0.50% GIC due February 8, 2018 - . 10,917 10,917 - .ONT PROV 1.90% due September 8, 2017 - . 10,019 10,019 - .QUE PROV MTN 4.50% due December 1, 2017 - . 10,144 10,144 - . $ 392,650 $ 31,080 $ 423,730 $ 9,142

3. Long-term Investments Long-term investments consist of guaranteed investment certificates and government bond investments.

Operating Fund

Reserves

Fund

2017

2016 1 year, 0.70% GIC due April 18, 2017 $ - $ - $ - $ 131,4161 year, 0.90% GIC due January 23, 2017 - . - . - . 51,1821 year, 0.90% GIC due January 23, 2018 - . 51,642 51,642 - .2 years, 1.05% GIC due May 1, 2017 - . - . - 229,3152 years, 1.00% GIC due May 4, 2019 366,492 - . 366,492 - .2 years, 1.10% GIC due September 19, 2018 - . 9,224 9,224 - .2 years, 1.10% GIC due July 2, 2018 - . 27,508 27,508 27,5082 years, 1.65% GIC due January 16, 2017 - . - . - . 10,5675 years, 2.20% GIC due February 19, 2019 - . 33,302 33,302 33,477 ONT PROV 1.90% due September 8, 2017 - . - . - . 10,140QUE PROV MTN 4.50% due December 1, 2017 - . - . - . 10,528 $ 366,492 $ 121,676 $ 488,168 $ 504,133

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4. Accounts Receivable Accounts receivable of $81,637 (2016 - $30,349) does not include the inter-fund amounts receivable totaling $2,280 (2016 - $47,292) Inter-fund amounts receivable and payable totals are as follows:

Operating

Fund

Reserves

Fund

2017

2016

Due from operating fund $ - $ - $ - $ 47,292 Due from reserve fund $ 2,280 $ - $ 2,280 $ -

5. Capital Assets

CostAccumulated Amortization

Net 2017

Net 2016

Land $ 145,000 $ - . $ 145,000 $ 145,000Building 221,926 128,489 93,437 98,354Computer equipment 17,240 17,240 - . 875Furniture and fixtures 28,347 28,347 - . 1,105 $ 412,513 $ 174,076 $ 238,437 $ 245,334

6. Accounts Payable and Accrued Liabilities

Accounts payable and accrued liabilities of $125,982 (2016 - $81,638) do not include the inter-fund amounts payable totaling $2,280 (2016 - $47,292). Included in accounts payable and accrued liabilities is $956 (2016 – NIL) relating to payroll remittance.

7. Financial Instruments

It is management’s opinion that the Association is not exposed to significant liquidity, currency, credit, interest or other price risks arising from these financial instruments. The fair value of these financial instruments approximates their carrying value. Liquidity Risk Liquidity risk is the risk the Association will not be able to meet a demand for cash or fund its obligations as they come due. The Association meets its liquidity requirements by preparing and monitoring detailed forecasts for cash flows from operations, anticipating investing and financing activities and holding assets that can be readily converted into cash.

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JUNE 30, 2017 7. Financial Instruments (Continued)

Currency Risk Currency risk refers to the risk that the fair value of the financial instruments or future cash flows associated with the instruments will fluctuate relative to the Canadian dollar due to the changes in foreign exchange rates. The functional currency of the Association is the Canadian dollar. The Association infrequently deals in other currencies. Credit Risk Credit risk arises from the possibility that debtors may experience financial difficulty and be unable to fulfill their loan commitments. The Association’s GICs and fixed income securities are undrawn, but credit risk is mitigated due to the credit quality of the major financial institutions issuing the investment and investment in government bonds. The Association does not face significant credit risk exposure. Interest Rate Risk Interest rate risk refers to the risk that the fair value of financial instruments or future cash flows associated will fluctuate due to changes in market interest rates. The Association is exposed to interest rate risk on its fixed interest rate financial instruments. The Association is exposed to this type of risk; however, the risk associated with the investments is reduced to a minimum as a result of investments in GICS and government bonds. 8. Capital Disclosures

The Association’s capital is made of up net assets. The Association’s capital management objectives consist of ensuring it continues as a going concern in order to fulfill its mission. The Association manages its capital structure by preparing and monitoring annual budgets to maintain a satisfactory level of capital.

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JUNE 30, 2017 9. Deferred Income

A portion of deferred income relates to a special project funding received in the current year, some of which is related to the subsequent year. Operating

Fund Operating

Fund 2017 2016 Deferred Associate Membership $ 350 $ 367Deferred Summer conference fees 52,430 57,525Deferred Sponsorship fees 4,000 - .Deferred membership 164,792 87,725MOA grant – Innovative Partnerships initiative 2,767 2,767MOA grant – K12 Accountability Framework . - . 10,000B.C. Ministry of Children and Family Development – Early Childhood Development

440,846 - .

B.C. Ministry of Education – Leadership Development Framework

5,220 - .

$ 670,405 $ 158,384

10. Inter-fund Transfers and Internally Restricted Fund Balances

In 2017, $50,000 was transferred from the Thompson Rivers University Research Fund (Reserve Funds) to operating funds. In 2016, a transfer of $50,861 was made from the operating fund to the capital asset fund and Thompson Rivers University Research Fund (Reserve Funds). FROM TO 2017 2016Operating fund Reserves fund $ (50,000) 50,000Operating fund Capital asset fund - . 861 Total net transfers from operating fund $ (50,000) $ 50,861

11. Investment Income Investment income earned is comprised of the following:

2017 2016 Interest earned on operating funds $ 7,522 $ 4,272 Interest earned on reserve funds $ 1,773 $ 406Loss on sale of reserve fund investments (504) (266) Total investment income on reserve funds $ 1,269 $ 140

Total investment income $ 8,791 $ 4,412

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12. Lease Commitment

The Association leases a photocopier for $4,522 per annum and expenses the costs. The lease expires in April 2019. Future minimum lease payments are as follows: 2018 4,5222019 3,390 Total $ 7,912

13. Other Commitment The Association entered into a service contract until June 2019, totaling: 2018 96,0002019 96,000 Total $ 192,000

14. Legal Fees The operating fund administration expense includes $45,367 of legal fees in 2017, and $42,069 in 2016. The Association incurred these fees by assisting in payment of any legal costs associated with claims by, or against, their members. The fees are not related to any legal claims against the Association.

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Patrick Bocking, Membership Services Committee Chair

The Membership Services Committee has enthusiastically embraced the challenge of meeting the needs of the growing BCSSA membership, supporting well-established celebrations of welcoming and acknowledging retiring members, and working with the Ministry of Education on the Framework for Enhancing Student Learning.

Committee Chair Patrick Bocking SD 46 Sunshine CoastVancouver Island Chapter Shelley Green SD 61 VictoriaNorthern Chapter Stephen Petrucci SD 60 Peace River NorthMetro Chapter Joanne Robertson SD 44 North VancouverKootenay-Boundary Chapter Jason Tichauer SD 5 Southeast KootenayFraser Valley Chapter Angus Wilson SD 75 MissionThompson-Okanagan Chapter Bev Young SD 53

CelebrationsThe Committee welcomed and introduced new BCSSA members at the Summer Leadership Institute in August. The Committee honoured retiring BCSSA members in April. Celebrations at the beginning and end of BCSSA membership ensure that members feel a part of an organization that exists for their support as educational leaders in our province.

New Members and New Superintendents ProgramsThe committee is pleased to support the New Members and New Superintendents Programs. We continue to enjoy the support of Superintendents throughout the province for the New Membership Program and we will keep them well informed of the benefits of the program. The committee thanks retired Superintendent Sheila Rooney who facilitates the programs for the committee and ensures that quality programs are available for individuals new to their positions. While registration for the programs has declined this year, we are pleased that participation for second year program participants continues to be robust.

The Ministry has recently published Leadership Development in the Education Sector. The committee will review this document to hone and align our work with the broader sector and to connect with other initiatives for leadership development in British Columbia.

Framework for Enhancing Student LearningThe Membership Services Committee is the key connection between BCSSA and the Ministry of Education with respect to the Framework for Enhancing Student Achievement. The Framework is now in active use across the province and discussions for maintaining and increasing the momentum continues to be a part of our work as a committee.

Membership Services Committee Report


Pat Duncan, Professional Development Chair

OverviewThe purpose of the Professional Development Committee is to plan and execute activities that support members in their involvement in a principle-centered and self-sustaining learning community committed to the advancement of quality education through professional leadership. The following principles provide direction to the committee.

Professional development activities should:• Primarily support the development and maintenance of learning communities at the

district, regional and provincial levels;• Support the development and understanding of district roles and responsibilities;• Provide opportunities for the sharing of best practices among colleagues;• Provide opportunities for the association and members to liaise/collaborate with other

education partner groups;• Support the capacity of members and the association to be advocates for and to

influence public education in accordance with the BCSSA’s Organizational Purpose. Committee MembershipCommittee members have met regularly over the past year to set directions, plan events, align professional development to the organizational plan of the association, and to review and evaluate previous events. As representatives of each of the BCSSA’s six regional chapters, committee members have worked hard to represent members’ views on professional development and promote professional development activities. Committee members have taken a prominent role at chapter meetings and have been highly visible at all BCSSA events. Members of the 2015-2016 professional development committee were:

School District Regional Chapter

Pat Duncan (Chair) New Westminster MetroSylvia Russell Maple Ridge/Pitt Meadows Fraser ValleyCheryl Lenardon Rocky Mountain Kootenay/BoundarySue-Ellen Miller Quesnel Northern ChapterWanda Mitchell Burnaby MetroSheryl Koers Cowichan Vancouver IslandMike Hooker Revelstoke Thompson-Okanagan Jan Unwin Ministry of Education

Professional Development Committee Report


Chapter and Provincial InitiativesWhile much of the focus of the Professional Development Committee has been on provincial level conferences, committee members have also coordinated professional development activities at the chapter level and have taken a leadership role in professional learning and development initiatives throughout the province. Although chapter activities are not detailed in this report, they represent important work that is designed to align with provincial initiatives and support the overall purpose of professional development for members of the BCSSA.

ConferencesHistorically the professional development committee has organized three events a year. These are the Summer Leadership Academy, seen primarily as a “by members for members” event, the one-day Spring Forum, and our flagship event, the Fall Conference. In 2016, The BCSSA did not put hold a Fall Conference as we partnered with the Learning Forward Conference in place of our annual conference. This report reviews the two events organized by the committee in the past 12 months. These events were the 2017 Spring Forum in Vancouver, and the 2017 Summer Academy in Kelowna.

The 2017 BCSSA Spring Forum was held in Vancouver on April 7 at the Westin Bayshore. The Forum entitled Redesigning Assessments for Redesigned Curriculum had 200 delegates spending an informative and engaging day with Damian Cooper.

The 2017 BCSSA Summer Leadership Academy Igniting the Transformation was held from August 16th to the 18th at the Delta Grand Okanagan in Kelowna. The conference was kick started on Wednesday night with opening remarks from newly minted Minister of Education Rob Fleming, followed by a very successful Ignite session featuring various educators from throughout our province. On Thursday, a record number of delegates experienced a true “by members for members” day with District teams sharing practices and strategies that contribute to improving student achievement through personalized learning and focusing on skills and habits of mind that will best prepare our students for the changing world. The themes for the breakouts were Engagement, Capacity Building, Innovation, Collaboration and Communicating Student Learning. The process from previous years was refined and feedback on this new format was very positive with some excellent suggestions and critiques offered in the post SLA survey.

On Friday, our members heard from our new Deputy Minister of Education, Scott MacDonald. The Deputy Minister shared his thoughts on the year ahead as we enter into the first year of the new government’s mandate. Suzanne Hoffman, Superintendent of Learning closed the morning with a look ahead as we move into year two of the K-9 Redesigned Curriculum implementation and the process for moving ahead with the new grade 10-12 grad program.



SummaryWhile our conferences have been extremely successful, the professional development committee must continue to reflect on its work and develop a three to five year plan of professional development offerings and to discuss new ways to better serve our members. One commitment that has been made is to use the new Dimensions of Practice document as a roadmap to inform future conferences and Pro D offerings. The Professional Development Committee looks forward to working closely with the Membership Committee as we breathe life into the outstanding Dimensions of Practice document.

Planning is well underway for a one-day Spring Forum on April 6, 2018. The focus will continue to be on our assessment and evaluation practices and we can confirm that Dylan Wiliam will be the facilitator for a deep dive into how we can align our assessment practices with the big ideas and the competencies in the redesigned curriculum.

The success of these conferences can be directly attributed to the dedication and commitment of the Professional Development Committee and the outstanding work of Susan Hooper, our Events Coordinator and Claire Guy our new Executive Director. We are indeed incredibly fortunate to have such a professional and first-class team supporting all of the members of the BCSSA.

Finally, I would be remiss if I did not recognize our now retired past Executive Director Juleen McElgunn. Juleen’s support of the Pro D Committee and for me personally as Chair of the Pro D Committee for the past 7 years has been nothing short of exceptional. On behalf of the Professional Development Committee I would like to wish Juleen well in her retirement.



Claire Guy

This has been a year of transition for the British Columbia School Superintendents Association. Effective May 1, 2017, I was fortunate to be awarded the position of Executive Director, replacing long serving Juleen McElgunn in that role. Juleen’s work for the association was exemplary, and her attention to the financial health of the organization and dedication and support of our colleagues has left our association well poised for the future. I thank her on our behalf and appreciate the support she has afforded me, as I transitioned to my new role.

This year saw the implementation of the Supreme Court ruling and the Memorandum of Agreement in all schools for September. While we are pleased to have the addition of 3500 more teachers into the system, this transition has caused considerable additional work for all system leaders and has created various challenges for our members. As we move closer to Bargaining 2019, our association will continue to advocate for a vision that places student learning at the forefront of the process.

This year also brought a significant change to an NDP government, one that we have not seen in many years. Since the new government was sworn in during the month of July, myself, our President Tom Longridge, as well as members of our Executive have been involved in several conversations and meetings with our new Minister of Education, the Honourable Rob Fleming, and our new Deputy Minister, Scott MacDonald. Tom Longridge and I met with the Minister and Deputy on July 26, 2017 to discuss needs, goals, and future direction, and we were pleased to receive opening remarks at the Summer Leadership Academy in August in Kelowna from Minister Fleming who attended our Ignite session.

Equally noteworthy was to have the new Deputy Minister, Scott MacDonald attend our Summer Leadership Academy and deliver a presentation to the membership on August 18, 2017. We also welcomed him to our Executive meeting held on August 16, 2017. We have since had several other opportunities to engage with the Deputy Minister, most recently with our Superintendent colleagues at an “All Superintendent” meeting held on October 24, 2017 in Richmond. We look forward to continued dialogue with the Deputy and his staff at two more future superintendent meetings to be held this year and appreciate the commitment to ongoing communication.

Executive Director’s Report


We continue to strengthen the relationship with the Ministry and are appreciative of the continuance of the Sector Advisory Committee meetings, which will now include Executive Directors, as well as the maintaining of the Learning Advisory Board structure. A big thank you to Suzanne Hoffman for her leadership in this role and the work of our Chapter Directors who represent their regions at this table. In addition to these structures, we are pleased that we have more BCSSA members than ever adding their voices to many provincial committees and Ministry initiatives, building our collective voice to positively influence the educational transformation within BC.

Tom and I, along with our management partner groups, were also invited to the Legislature in Victoria to meet with the Minister and Deputy on November 9, 2017 to discuss the launch of the provincial Leadership Development Framework. We are pleased to be receiving $25,000 to support our New Members Program, the Aspiring Aboriginal Leaders Program, and the great regional Chapter work that happens on an ongoing basis. A thank you to Dianne Turner, Pat Duncan, Sherry Elwood, and Tom Longridge who were a part of creating the document.

We also continue to work collaboratively with our management partner groups and appreciated the opportunity to have a joint Executive Meeting with the BC School Trustees Association on October 24, 2017. We collaborated with the Ministry, BCSTA and BCASBO to plan a very successful 3rd annual Partner Liaison Meeting held in Richmond on October 25, 2017.

We are currently in year one of our newly revised three-year Strategic Plan (2017-2020), concentrating on four goals that are as follows:

• Lead the province in enhancing student learning• Enhance leadership capacity• Utilize our leadership expertise to positively influence the future of public education• Provide legal and human resources support

We are opening the dialogue in our chapter meetings as we monitor our progress for our four goal areas.




The BCSSA has supported several colleagues through some challenging legal and human resources issues this year, and as such has spent several thousand dollars in legal fees. We are pleased that we received back almost $35,000 to offset these necessary costs. The Executive is working to create guidelines regarding member support so that all BCSSA colleagues are aware of protocols and what types of support is available to them should they ever need it. In spite of the need to have spent considerable funds in this area, the organization is in good financial health and in a surplus position due to the fine work of our previous Executive Director, Juleen McElgunn and our current treasurer, Kevin Kaardal.

I am attempting to visit districts when I can to meet with BCSSA members and was fortunate to be in Merritt, Kamloops, the Sunshine Coast in June. I attended the Kootenay Boundary Chapter Meeting in Nakusp in October and the Thompson Okanagan Chapter Meeting in November. I have also attended via teleconference the Northern Chapter meetings and have plans to attend in person the remaining chapters early in the new year. I also attended the Canadian Education Association (EdCan Network) Superintendent’s forum in Ottawa in May as well as the Canadian Association of School System Administrators (CASSA) Executive meeting in October in Toronto. BCSSA has just recently rejoined this association and we look forward to more information to share from them in future. I have also participated in several regional Western Province Directors conference calls as part of this work.

In closing, I wish to express my thanks to Mr. Pat Duncan for his outstanding leadership for so many years with the Pro D Committee. We wish him well as retires. Thanks also go to our BCSSA staff, Susan Hooper, Lynda Dowding, Sally Leung, and Dvory Kaufmann who support us all on a daily basis. On a personal note, I am grateful for this opportunity and for the support of the entire Executive Committee, and I look forward to serving our BCSSA colleagues in my role as Executive Director.



Evelyn Novak, Chapter Director

The Fraser Valley Chapter represents school districts from Abbotsford, Chilliwack, Fraser Cascade, Langley, Maple Ridge and Mission. Although we are a varied group in terms of geographic location and student diversity, we meet regularly at breakfast meetings, once at Harrison for our fall retreat and once in the spring in Whistler with the Metro Districts.

• Educational Transformation: We continue to deepen our understandings with respect to the redesigned curriculum and assessment. The Metro/Fraser Valley Chapters had their annual joint Retreat in Whistler, spring 2017. The Ministry Outreach Team presented on their work, and Ministry staff facilitated a session on the Ministry’s direction regarding District Evidence: Reporting Publicly in New Ways. In November 2017 at our annual Harrison Retreat, the Chapter worked with Ministry staff and colleagues within the Chapter to share information and inform our practices related to curriculum, assessment, graduation, and reporting.

• Post-Secondary Transitions: The six districts continue to work together to strengthen our relationship with the University of Fraser Valley, with two formal meetings / year. The objective is to continue to improve the understandings and working relationship between district and post-secondary staff with the goal of enhancing cross sectoral programming and student transitions.

• Accountability Framework and Enhancing Student Learning: The Fraser Valley Branch along with district staff engaged in a 2nd regional conversation in March 2017 regarding the Framework for Enhancing Student Learning. The purpose of the day was a focus on capacity building with opportunity for each district to tell its story related to the Framework for Enhancing Student Learning. Districts shared successful practices and explored new system level ideas that supported the understanding and implementation of the new policy framework.

• Supporting Teacher Leadership: In March 2017, the Fraser Valley districts hosted a Leadership Forum for aspiring leaders in the 6 districts. A highlight of the session featured structured conversations of “lessons learned” by local principals.

• Student Leadership/Voice: The Mission-Abbotsford Districts hosted our Fraser Valley Student Leadership Forum. The Forum is a chance for youth to network and voice their opinions on this year’s topics of Managing, Motivation and Mental Health. Our motivational keynote speaker was Brent Hayden, the 2012 Olympic bronze medalist for the 100m freestyle in London.

Fraser Valley Chapter Report


Terry Taylor, Chapter Director

The Kootenay-Boundary region of our province continues to be a strong crucible for innovative evidence-informed practice with our Chapter members providing strong leadership for learning. We span the southeastern realms of BC from the Alberta border to the Boundary country and deeply value our cross-region collaborative work.

Educational Transformation in Kindergarten to Grade 9 and the Graduation Years continues to flourish in our six KB districts. At our Fall 2017 Chapter meeting at Halcyon Hot Springs, our team unanimously decided to ‘stay the course’ and proceed towards implementation of the graduation years given the momentum and progress in our districts. We will take the expanded timeline for Grade 11 and 12 curriculum implementation as opportunity: an additional year to prototype and get it right for our learners. Our Chapter districts continue to herald successful co-planning between our teacher Unions and district staff in very effective Curriculum Support Days that are moving transformation for children and youth forward together.

The K-9 Interim Reporting Order, likewise continues to give us the space to birth new practices and nurture existing practices in responsively and thoughtfully Communicating Student Learning to parents. Across the region, our KB districts see a growing blend of both traditional multi-term and one-term reporting, as parent support, and teacher and school leader capacity grow in assessment and CSL.

The expertise of renowned BC educational consultants remains foundational to enhancing student learning in our region. We work closely across the Kootenay Boundary alongside Faye Brownlie, Leyton Schellert, Shelley Moore, Carole Fullerton, Judy Halbert and Linda Kaser as they support our transformation work in numeracy, literacy, diversity, inclusion and inquiry. And, we are examining ways to more effectively collaborate in this work given the vast geography and travel constraints of our region. Mountain passes, narrow winding roads, snow and ice, mudslides, power outages – these are daunting, yet we are dauntless in our pursuit of inter-district collaboration to make a difference for our educators and our learners.

Our work on the Framework for Enhancing Student Learning continues to deepen. We greatly appreciate the support of the Ministry of Education, and in particular, Keith Godin and Dean Goodman in this work. Our School Growth Plans and District Plans for Learning continue to strengthen as we work on quantitative and qualitative metrics to demonstrate impact on our students’ learning. We look forward to hosting Keith at our Spring Chapter meeting to be held in Christina Lake in May 2018.

Kootenay Boundary Chapter Report


Environmental education and sustainability remain significant cross-region foci. Our Kootenay Boundary Chapter partners with CBEEN – the Columbia Basin Environmental Education Network – through funding from the Columbia Basin Trust. Our regional Kootenay Boundary Environmental Education consultants have assisted us in lifting place-based and place-conscious learning across all our districts. Now each district has an EE Local Specialist Association with teacher leaders working closely with district leaders on environment and sustainability initiatives. A highlight of this year is our “Take Me Outside for Learning” challenge where teachers commit to taking their classes outside for learning either once a week or in each of the four seasons. In total, 39% of our classrooms across the Kootenay Boundary region have registered for the Take Me Outside for Learning challenges!

Our Chapter’s leadership in supporting physical and mental well-being as well as outdoor cross-disciplinary environmental learning is making a difference for our young children and our educators. Our new KB Environmental Education website features a series of films showcasing Environmental Education across our region. In the coming year, we look forward to examining the evidence and research to back up the anecdotal comments from students and teachers.

Our Chapter is also working strategically with the Columbia Basin Trust on common areas of interest. Our first joint initiative is Physical Literacy, and a working group of educators from each district in our region has designed a proposed approach to supporting an expanded definition of physical literacy including physical well-being, nutrition, sustainable local foods programs, and mental well-being.

Planning for leadership development of school leaders is a next focus for our Chapter. We have many new or early career principals and vice-principals and a committee from our Chapter is examining models to offer Leadership Development across the region.

We take our role as leaders of learning seriously in the Kootenay Boundary Chapter, have fun together, and joyously collaborate to make a difference for kids.

We are grateful for BCSSA’s support of our important work.

Kootenay Boundary Chapter Report


Metro Chapter Report

Jordan Tinney, Chapter Director

The Metro Chapter of the BCSSA represents school districts which span from Gibsons and Whistler to Coquitlam and we also are home base to our Francophone colleagues from around the province. We have districts as small as 3000 students and as large as 73,000 students and our respective group represents over 250,000 students. We are:

• Surrey(36)• Delta(37)• Richmond(38)• Vancouver(39)• NewWestminster(40)• Burnaby(41)• Coquitlam(43)• NorthVancouver(44)• WestVancouver(45)• SunshineCoast(46)• SeatoSky(48)• ConseilScolaireFrancophone(93)

Like others, the Metro Chapter hosts events through the year and each spring we partner with our friends from the Fraser Valley Chapter since we all share many of the same issues and challenges. Our executive spans the region so we are well represented. Some of our highlights this year include:

• Our annual spring retreat with Fraser Valley where we welcomed Keith Godin from the Ministry as well as Suzanne Hoffman and her team;

• The Christmas Luncheon where we honour members not only current but from years gone by. Some attendees go back to the origins of BCSSA Metro;

• Our Fall Working Session where we have focused on Aboriginal Learning, the Enhanced Student Learning Framework and Leadership Development for the past two years;

• A newly unveiled Leadership Matters series where we are providing opportunities for those “new to district roles” to dive into the complexity of leadership; and

• At every event, providing the opportunities to network across the region yet also to provide focused time for district teams.

Our superintendents meet monthly in addition to our regular chapter meetings so we remain active in support of education across the province. In addition, we also welcome the opportunity along with other chapters to continue to meet with Suzanne Hoffman and her colleagues from the Ministry of Education as part of the Learning Advisory Board.


Northern Chapter Report

Eugene Marks, Chapter Director

The Northern Chapter is comprised of 14 districts and the Yukon: SD 27 Caribou Chilcotin SD 28 Quesnel SD 49 Central Coast SD 50 Haidi Gwaii SD 52 Prince Rupert SD 54 Bulkley ValleySD 57 Prince George SD 59 Peace River South SD 60 Peace River NorthSD 81 Fort Nelson SD 82 Coast Mountains SD 87 StikineSD 91 Nechako Lakes SD 92 Nisga’a This year, we have four Superintendents new to their position in the Northern Chapter: Joe Rhodes, SD 92 Nisga’aKen Minette, SD 52 Prince Rupert

Highlights Districts in the Northern Chapter continue to demonstrate tremendous innovation and leadership. The sense of team is strong in our chapter as we see districts readily sharing the innovative ways they are meeting student needs. While we are often separated by great distances there is still a strong sense of team and connection. As an interesting note, we also have one member who works in the Northwest Territory and we were so pleased when he joined us on one of our regional teleconferences.

Meetings and Events The Northern Chapter engages in a conference call on the first Monday of every month to touch base on emerging issues. March 2017 Pro-D event in Prince GeorgeMay 2017 Retirement dinner and Pro-D in Prince GeorgeAugust 2017 Summer Leadership Conference November 30 – December 1, 2017 Pro-D gathering Prince George

AcknowledgementsWe would like to wish Charlene Seguin, Sandra Jones, and Rob Taylor well as they have moved on to a new chapter of life. Each of them will be missed in their Districts and in our Chapter as well.

On behalf of the Chapter, I’d like to thank Sue-Ellen Miller and Stephen Petrucci for their work as part of Pro-D and New Member Services, respectively. Thanks also to the BCSSA Executive, Pro-D, and Membership committees for their leadership as we recognize the extra time and effort that is involved in these contributions.

Finally, I’d like to thank President Tom Longridge and Executive Director Claire Guy for their continued support, guidance, and communication. Additionally, as a Chapter we are fortunate to have Chris Van der Mark serving as the Association Vice President. Thanks Chris for all your support as well.

Mark Winjes, SD 27 Caribou ChilcotinEugene Marks, SD 91 Nechako Lakes


Joe Rogers, Chapter Director

The Thompson-Okanagan Chapter represents nine districts from the southern interior of British Columbia, which vary in size, geographic complexities and student demographics. SD 19 Revelstoke SD 22 VernonSD 23 Central Okanagan SD 53 Okanagan SimilkameenSD 58 Nicola Similkameen SD 67 Okanagan SkahaSD 73 Kamloops/Thompson SD 74 Gold Trail SD 83 North Okanagan/Shuswap

Director Joe Rogersm, Superintendent SD 22ProD Mike Hooker, Superintendent SD 19Membership Bev Young, Superintendent SD 53 Treasurer Shayne Olsen, Associate Superintendent SD 73Members at Large Steve McNiven, Superintendent SD 58

At our recent fall Chapter meeting November 2/3, we had the following presentations: • Claire Guy, BCSSA – Strategic plan and available support• Leanne Bowes, BCPSEA – MOA implementation, teacher recruitment,

and bargaining 2019• Suzanne Hoffman, Superintendent of Learning Transformation –

K-9 implementation, Grad program implementation and support, curriculum supports, numeracy assessment, and audits

District Roundtable: • Digital Security workshop• Preventure Drug Education Program• Story of Our Ways – History and Culture of the Okanagan People• Early Learning• Admin Appraisal/Professional growth programs• Literacy programs• Diverse Learners Certificate• SOGI• Exempt Staff compensation

On January 12, 2018 the Thompson Okanagan Chapter will be hosting a sharing session with secondary admin for each of the 9 districts to discuss their plans and thoughts regarding the new curriculum, Career Education, Capstone Project, teaching for Big Ideas, Cross curricular projects, timetabling, Core and Curricular Competencies, and Effective Assessment and Reporting Practices.

I would like to acknowledge President Tom Longridge and the BCSSA executive and staff for their efforts on behalf of our association. I would also like to express my appreciation to my Thompson Okanagan colleagues for their contributions at Chapter events.

Thompson Okanagan Chapter Report


Lisa Halstead, Chapter Director

The Vancouver Island Chapter is comprised of the following 13 School Districts:

SD 47 Powell River SD 61 Greater Victoria SD 62 SookeSD 63 Saanich SD 64 Gulf Islands SD 68 Nanaimo-LadysmithSD 69 Qualicum SD 70 Alberni SD 71 Comox ValleySD 72 Campbell River SD 79 Cowichan Valley SD 84 Vancouver Island WestSD 85 Vancouver Island North

Highlights from December 2016 to November 2017Once again this year, the Island Chapter and each of its individual districts have maintained a focus on student learning. The Island Chapter meets formally three times throughout the year and conference calls are convened on an as needed basis. Since the report filed for the 2016 BCSSA AGM, meetings were held in February 2017 (Tofino), May 2017 (Courtney/Comox) and November 2017 (Parksville). Additionally, we organized a Regional Forum on the Framework for Enhancing Student Learning that was held in Comox in conjunction with the May 2017 Chapter Meeting. Our meetings in the past year have focused on district sharing of approaches to redesigned curriculum, assessment, and accountability. Our Ministry of Education colleagues have joined us for many of our Chapter Meetings and we have also stayed connected to current issues and perspectives from BCPSEA. Upcoming Chapter meetings will be held in Tofino (February 15 & 16, 2018) and Nanaimo (May 3 & 4, 2018). The Island Chapter would like to acknowledge the outstanding support we received from Juleen McElguun during her years as BCSSA Executive Director, as well as the assistance from Claire Guy, our ‘new’ Executive Director.

The Island Chapter looks forward to another year of growing and leading together through our meetings and collaborative approaches across the region. In the past year we have brought several motions forward to the BCSSA Executive for consideration. Priorities for this year include supporting our members, and supporting systemic decisions that are student focused. We will continue to strive to keep the Island Network or “Island- Net” strong, and are in the process of revitalizing the Island Leadership Coalition (ILC) commencing with a session on December 1, 2017. Island-Net brings educators tougher in an inquiry-based professional environment to focus on the areas of literacy, numeracy and early years development. The ILC brings together educators from across the region to discuss and explore relevant topics to education and leadership using the approach “Lead from where you stand.”

Vancouver Island Chapter Report

208 - 1118 Homer Street l Vancouver, BC V6B 6L5 l 604.687.0590

www.bcssa.org

STRATEGIC PLAN BRITISH COLUMBIA SCHOOL SUPERINTENDENTS ASSOCIATION

2017-2020

Message From the President 3

What We Do 0 4

Who We Are 5

Goals and Objectives Overview 6

Goal One: Lead the Province in Enhancing Student Learning 7

Goal Two: Enhance Leadership Capacity 9

Goal Three: Utilize Our Leadership Expertise to Positively Influence the Future of Public Education 11

Goal Four: Provide Legal and Human Resources Support 12

Contents

Strategic Plan 2017-2020

BCSSA Strategic Plan l Page 3


A Message From the President

As your new President, I’m pleased to send you this copy of our 2017-2020 BCSSA Strategic Plan which focusses our work over the next three years. This Plan identifies four key goal areas:

1. Lead the province in enhancing student learning2. Enhance leadership capacity3. Utilize our leadership expertise to positively influence the future of public education4. Provide legal and human resources support

Each goal has a set of strategies the Executive will employ to work towards the goal, while performance measures will assure us we are making effective progress.

As part of the plan, we are committed to strategically engaging our educational partners at all levels; local, provincial and national, as we implement this plan.

One aspect of our work, which helps the Executive bring these strategic directions to life, is our discussions at Chapter Meetings, professional development events and the membership activities we offer for our members.

I would like to thank all our members who contributed to the development of this important work plan.

Tom Longridge President, BCSSA 2017



What We DoThe key work of the BC School Superintendents Association is to enable our members to be visionary leaders of public education by supporting their individual professional development and by representing their collective wisdom and interests.

Organizational PurposeA dynamic and successful public education system is fundamental to a democratic society and must provide our children and youth with an inspiring foundation for lifelong learning and citizenship.

As leaders in public education we work in collaboration, to create personalized learning for every student through:• Quality teaching and learning;• Flexibility and choice;• High standards; and,• Learning that is empowered by technology.

The BCSSA inspires, develops and supports leadership in public education in British Columbia by:• Providing a compelling leadership vision; • Serving as a strategic and principled voice on issues affecting public education;• Creating teaching and learning environments that effectively support the

children and families we serve; • Working collaboratively with others to strengthen public education and

leadership; • Creating dynamic learning opportunities for leadership development.



Who We AreBCSSA members are the province’s senior educational leaders. With highly developed skills and a lifelong passion for teaching and learning, we are uniquely qualified to ensure the success of students and school district operations.

BCSSA GovernanceThe Executive Committee is made up of 14 members who are elected or appointed by all of the active members. The president, vice-president, secretary, treasurer and past president, in addition to being members of the Executive, are the association’s table officers. Active members of each of the six regional chapters appoint one member to occupy the position of chapter director on the Executive. The Executive Committee also includes the chairs of the Professional Development Committee and Membership Services Committee.

Core ValuesBCSSA identifies the following five values as fundamental guides to our work:

1. Students – at the centre of everything

2. Learning – for all of our lives

3. Ethics – guiding our decisions and actions

4. Caring – building effective relationships

5. Collaboration – working with our partners and the community

These five values are connected as we:

Inspire Develop Support



GOALS AND OBJECTIVES OVERVIEW



Strategies Comments

District Leaders implement research proven best practices of instruction, assessment, community engagement and program planning to enhance student learning.

Through our Chapter Meetings and BCSSA Conferences, share best practice that improves student learning.

Continue work with the Ministry of Education staff and the Outreach Team on implementation.

Provincial and local measures that demonstrate learning results with district reports that demonstrate improved student learning within the local and provincial context.

Currently BC public school learning results are the top performing English speaking jurisdiction in the world, the top performing province in Canada, and the third best performing jurisdiction compared to all other jurisdictions.

BCSSA members provide advice to the Ministry of Education staff and work with the Outreach Team to remove barriers that impede best practice.

The Province of BC is currently in the midst of its most significant change to the education system. BCSSA members have the responsibility to ensure that best practices are implemented for the redesigned K-12 curriculum, the New Graduation Years, Student Reporting, School and District Plans are developed using the Enhancing Student Learning Framework. Our current research work with Ken Leithwood and TRU and ‘what creates effective school districts’ will facilitate future directions on support in this area.

Chapter Meetings are the place where best practice is shared regionally, learning networks are made and district to district connections are formed.

Districts best practice is enhanced with support from the Ministry of Education. Outreach Team and good policy decisions from Ministry staff with BCSSA Executive’s advice and guidance.

Objective 1

Performance Measures

Continued...



Strategies Comments

Continue to create world class professional development opportunities for our three annual events over the next three years.

Participant responses will be highly positive for each professional learning conference we offer.

The Summer Leadership Academy 2016 had excellent responses from participants and the highest number of participants ever in a BCSSA summer event.

BCSSA continues to be known for its high quality professional learning opportunities.

Objective 2

Objective 3




Strategies Comments

Objective

Continue our New Members programs.

Enhance the established mentorship program for all new senior district leaders.

Continue and enhance the Aspiring Aboriginal Leaders program.

Follow up with participants (both 1st and 2nd year) to determine effectiveness.

Participants feedback on the program will be highly positive, showing members value the learning and support the program provides.

Participants value the experience and are able to utilize their learning directly in their districts.

Ongoing feedback from the 2015-16 session indicates that:• There is an excellent uptake by new

superintendents to the program. The majority of new superintendents join the program. 65% of all current superintendents (39 of 60) are 4 years or less in the superintendent position

• 90% of members utilized the program • Participants have shared they value the

opportunity to work together on key topics, as well as ones specific to their contexts

• Mentees indicate the connection with their mentors is invaluable in the critical first two years as a new member

Three specific sessions are held during the year that bring new members together to discuss member identified key topics. Individual mentoring sessions during the year are also offered which the member pays $750 to supplement the BCSSA established budget for this program. Mentor Program numbers:2013/14 – 11 members 2014/15 – 31 members 2015/16 – 35 members 2016/17 – 43 members

In 2015-16, 13 AAL’s participated in the program. Their feedback to the BCSSA Executive in June 2016 strongly advised the program continue. The Executive included the program, with budgetary allocations, as part of its support options for 2016-17 with 8 individuals registered in the cohort.



Strategies Performance Measures Comments

Coordinate leadership development initiatives with others e.g. BCASBO.

As resources permit, expand chapter grant support for regional leadership if needed (identified by chapters).

Strengthen and enhance our professional learning and membership services.

Work with BCSTA to create leadership environments which support student learning.

Patterns of co-ordination on professional learning initiatives show we are partnering and working together.

Continue each year to review chapter basic allocation of $1500.

The Dimensions of Practice (DoP) will be used as the base criteria for professional learning and membership services.

The Dimensions of Practice document has been shared with the BCSTA.

The BCASBO and BCSSA continue to work together on various initiatives, from projects that streamline and better support members through office functions, ie. common platform for websites, and cloud sharing.

Currently the Association is working with the Leadership Development Working Group to coordinate leadership professional learning opportunities throughout the province. Final outcomes were not available at time of printing.

The 2016-17 budget allocations to chapters of $1500 for basic support and $1200 for new members’ support are deemed sufficient at this time.

Several chapters now levy a small per district fee to supplement chapter funds. These funds are used to host chapter forums or other options on an annual or bi-annual basis to support member leadership capacity.

Both the Membership and Pro D committees are working on developing leadership programs and professional learning that aligns with the DoP.

Follow up on this will be done by the Membership Committee to ensure partner groups are aware of this document and how BCSSA members may wish to use it.


Continued...

Objective


Comments


Strategies CommentsPerformance Measures

Objective 1

Promote regular meetings of superintendents and senior staff with Ministry personnel to align our work.

Continue to select candidates for provincial committees who meet our committee criteria and represent the needs of all areas of the province.

We were a key participant and lead in the December 2016 Learning Forward Conference: Connecting Landscapes for Learning.

High participation rate by BC educators with positive survey outcomes.

A highly successful Learning Forward Conference. More than 1000 BC educators participated.

BCSSA and Ministry of Education joint meetings are held regularly.

Continue the information flow with the Ministry at the Executive and Committee tables when possible.

Ensure members who sit on provincial committees provide ongoing updates to the BCSSA Executive.

Members from all levels of our association participate in supporting committee work to enhance succession planning for the association.

The second annual Board Chair, Superintendent, ST meeting was held October 26, 2016. BCSSA played a lead role in creation of the agenda and on topics of interest to the future of education.

Many provincial committee representatives are Executive members while some are general BCSSA members. A review of the association bylaws has aligned the role of the Vice President as one of liaising with representatives on the various committees with a regular reporting out requirement to the Executive when the committee representative is not an Executive member.

We continue to work towards having all member levels participate on provincial committees – that is Directors, Assistant Superintendents to expand their scope and learning opportunities.

Members participating in provincial committee work provide positive feedback on the work being accomplished at the tables where they represent the association.

Objective 2


Strategies CommentsPerformance Measures


Continue to work with BCPSEA and PSEC on monitoring effective compensation levels for all district senior staff.

BCSSA Executive contract labour specialist legal firms to represent members and provide advice.

We would like to continue to have impact on ensuring the revised July 2016 school district grids meet the needs of our members.

Reports from members requiring legal services show they are satisfied with the support they received.

The Executive director continues to support members in the development of their senior staff compensation through personal service contract review and salary analysis.

Increasingly members involved in complex situations resulting from Board decisions require legal advice and supports to protect their interests as they navigate through these difficult situations.

Consistency of BCSSA senior leaders contracts varies significantly from district to district. To ensure fair contracts, legal advice may be required.

Objective 2

Objective 1

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